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Dynamics of Verification 2013-2014. A graduate level verification course ISFAA Spring Conference April 16, 2013. Today’s instructors. Sue Allmon, WGU Indiana Lori Love, UIndy. SYLLABUS Validating tax information Tracking groups V1 – V5 Updated guidance – Program Integrity Q&A - PowerPoint PPT Presentation
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DYNAMICS OF VERIFICATION 2013-2014A graduate level verification course
ISFAA Spring Conference April 16, 2013
TODAY’S INSTRUCTORSSue Allmon, WGU Indiana Lori Love, UIndy
VERIFICATION
COU
RSE 2013
Guiding Principles
Federal Register
Dear Colleague Letters
Electronic Announcements
Program Integrity Questions & Answers
NASFAA News
SYLLABUS Validating tax information
Tracking groups V1 – V5
Updated guidance – Program Integrity Q&A
Discussion board for 2013-2014 implementation
Verification Resources for 2013-2014 via FSA
Validating Tax Information(taxfiler)
IRS Data Retrieval Tool (DRT) is available to be utilized by family 2-3 weeks after filing electronically 8-11 weeks if paper return If taxes owed, may impact ability to use
Data elements for taxfiler transferred by IRS Data Retrieval Tool (DRT) IRS Request Flag = 02 No additional tax information needed
Data elements for taxfiler where DRT not used or information changed Must obtain tax return transcript
REMIN
DER: N
ON
FILER PROO
F OF IN
COM
E
Nonfilers• Signed
statement certifying not filed and not required to file for tax year
• Sources and amounts of income earned
• Copy of W2 for each source
Validating Tax Information
Obtain Tax Return Transcript Student
Online (www.irs.gov) Telephone (1.800.908.9946) Form 4506T-EZ or 4605T
fax or mail form Local tax center
Institution Certified by IRS to request & collect tax
transcripts
Third party Vendor requests & collects transcripts
SOU
RCE FOR VERIFYIN
G TAX IN
FO
REPORTED
GEN-12-07 and 11/2/12 Electronic Announcement expires after 2012-2013
GEN-11-13 governs 2013-2014
ED Reaffirms that Paper Copies of Tax Returns Generally Not Acceptable for 2013-14 Verification
Validating Tax Information Expiration of 2012-2013 special
situations
Acceptable circumstances for paper return Identity theft
Form 14039 filed with IRS Signed copy of paper return Copy of police report or signed statement
that filer was victim Amended tax return
Signed copy of original paper return or tax return transcript
Signed copy of Form 1040X Foreign tax returns
Converted into US dollars
UN
SUBSID
IZED AID
VERIFICATION
Students only eligible for unsubsidized Title IV funding are not required to complete the verification process.
Tracking Groups
Step towards customization
Five verification tracking groups V1 – Standard V2 – SNAP V3 – Child support paid V4 – Custom V5 – Aggregate
DE asks that we not do ‘one size fits all’ verification worksheet
Location of Tracking Flag on ISIR
Tracking Group V1
Standard Same items as for 2012-2013
For all Household size Number in college Child support paid if reported on FAFSA SNAP if reported on FAFSA
Taxfilers AGI US tax paid Untaxed IRA distributions Untaxed pensions Education credits IRA deductions Tax-exempt interest
Nonfilers Income earned from work
Tracking Group V2
SNAP Signed statement from student (or parent if
dependent) certifying that they or a member of household received SNAP in calendar years 2012 and/or 2013
Only have to verify if SNAP is noted on FAFSA
Student will only be selected for this group, if SNAP noted on FAFSA
FOO
D FO
R THO
UG
HT
Would you consider collecting household information to match up against child support paid to make sure child isn’t in the household and counted twice?
See FAFSA question 91B
See AVG page 18
Tracking Group V3 Child Support Paid
Signed statement from student (or parent if dependent). Statement to contain: Name of person who paid child support Name of person to whom child support was
paid Name(s) of children for whom child support
was paid Amount of child support paid during the
calendar year
Only have to verify child support paid, nothing else, unless you notice other conflicting information
WH
O M
AINTAIN
S DO
CUM
ENTATIO
N
Question: How do you plan to collect high school completion status?
DE states that documentation may be maintained by another office on campus as long as there is a clear audit trail.
Tracking Group V4 Custom
Child support paid
SNAP
High school completion status Copy of diploma Copy of H.S. transcript with graduation date GED certificate Home schooled credential Academic transcript with 2 years completed
& fully transferrable to your institution
Identity and statement of educational purpose Next slide……..
DEPARTM
ENT O
F ED SAYS
Question: Can we roll over identity and statement of educational purpose?
Answer: If identity is verified, applicant may not be selected to verify identity.
Tracking Group V4 continued Identity and statement of educational
purpose Government issued photo ID Educational purpose statement provided by
DE and cannot be altered
In-person Assigned school official to collect
Date received Name and title of school official
Not in-person Notarized copy of government issued photo
ID Notarized copy of statement of educational
purpose Paper must be sent to school. School must
maintain paper copy, cannot accept fax/email of items
HO
W TO
COLLECT
Aggregate form or multiple forms for V5 group?
Tracking Group V5 Aggregate
All data elements in V1 through V4 Only have to verify SNAP if indicated on
FAFSA Only have to verify child support paid if
amount is shown on FAFSA
UPDATED GUIDANCE REVIEW PROGRAM INTEGRITY – Q & A
HTTP://WWW2.ED.GOV/POLICY/HIGHERED/REG/HEARULEMAKING/2009/INTEGRITY-QA.HTML
VERIFICATION RESOURCES VIA FSA 10/29/10 Final Rule (Pages 66902-66913 and 66954-
66958) http://www.ifap.ed.gov/fregisters/FR102910Final.html
iLibrary – Electronic Announcements http://ifap.ed.gov/ifap/byAnnouncementType.jsp?
type=7&year=2012
Dear Colleague Letter - GEN-12-11 http://www.ifap.ed.gov/dpcletters/GEN1211.html
Federal Notice on 2013-2014 Verification Changes http://ifap.ed.gov/fregisters/attachments/
FRO71212FAFSA.pdf
VERIFICATION RESOURCES VIA FSA Q&A on Program Integrity website:
http://www2.ed.gov/policy/highered/reg/hearulemaking/2009/verification.html
2013-2014 Verification – Suggested Text http://ifap.ed.gov/eannouncements/
011813VerificationSuggested Text1314.html
2013-2014 Application and Verification Guide http://ifap.ed.gov/fsahandbook/1314FSAHandbookAVG.html
Acceptable IRS Documentation for 2013-2014 Verification http://ifap.ed.gov/eannouncements/
011813VerificationSuggested Text1314.html
VERIFICATION RESOURCES VIA FSA 2013-2014 Electronic Data Exchange (EDE) Technical
Reference http://ifap.ed.gov/edetechref/attachments/
1314EDETechRef1212Update.pdf
2013-2014 ISIR Guide http://ifap.ed.gov/isirguide/attachments/
20132014ISIRGuide.pdf
Electronic Announcement on Limited Circumstances When a Signed Copy of Tax Return or Other Documentation is Acceptable for Completing Verification http://www.ifap.ed.gov/eannouncements/
082112LimitedCircumstancesWhenSignedCopyofTaxReturnisAcceptable.html
DISCUSSION BOARD• 2013-2014 implementation