DUNEDIN, FLORIDA MINUTES OF THE CITY COMMISSION WORK

DUNEDIN, FLORIDA MINUTES OF THE CITY COMMISSION WORK SESSION

FEBRUARY 14, 2017 9:00 A.M.- 12:30 P.M.

PRESENT: City Commission: Mayor Julie Ward Bujalski, Vice-Mayor Deborah Kynes, Commissioners

Heather Gracy, John Tornga and Maureen "Moe" Freaney.

Also Present: Interim City Manager Doug Hutchens, City Attorney Thomas J. Trask, City Clerk Denise M. Kirkpatrick, Finance Director Joe Ciurro, Planning and Development Director Gregory Rice, Housing and Economic Development/eRA Director Bob lronsmith, Public Works and Utilities Director/City Engineer Jorge Quintas, Assistant Director of Public Works & Utilities Paul Stanek, Communications Director Courtney King, Communications Senior Technical Assistant Justin Catacchio, Stormwater Coordinator Whitney Marsh, Human Resources/Risk Management Director Theresa Smalling, Parks & Recreation Superintendent Lanie Sheets, Solid Waste & Recycling Sustainability Coordinator Christina Perez, Library Director Phyllis Gorshe and two people.

CALL TO ORDER· Mayor Bujalski called the workshop to order at 9:00a.m.

CITIZEN INPUT - None

ACTION ITEMS

1. Consent Agenda

a. Approve the Minutes for the: 1. January 18, 2017 Workshop. 2. January 24, 2017 Agenda Review Session. 3. January 26, 2017 Regular Meeting. 4. January 31, 2017 Work Session. 5. February 2, 2017 Regular Meeting.

b. Boards and Committees

1. Arts and Culture Advisory Committee; Appoint applicants Pamela Armentano and Simeon Liebman as alternate members to finish a three year term that expires April 2019.

2. Hammock Advisory Committee; Reappoint regular member Susan Humphreys and alternate members Christopher Mclaughlin and Wade Davenport for another three year term that expires March 2020.

3. Library Advisory Committee; Reappoint regular members Layle Kremske and Marilyn Renner; appoint alternate member Linda Harcrow to regular membership; appoint applicant Bernard Ouimet as a regular member and appoint applicant Steven Hyde as an alternate member. All are for a three year term that expires March 2020. Further, appoint applicant Shae Potocki Wiemer as an alternate member to finish a three year term that expires March 2018.

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Work Session Minutes February 14, 2017

Dunedin City Commission

c. Parks and Recreation Advisory Committee, Appoint applicants Dillard (Mike) Jones and Cyndi Raskin-Schmitt as alternate members to finish a three year term that expires July 2018.

d. Approve the St. Patrick's Day Revocable License Agreement (Rescheduled to 2/28/17)

MOTION: Motion was made by Vice-Mayor Kynes and seconded by Commissioner Gracy to approve the Consent Agenda as presented.

VOTE: Motion carried unanimously.

2. Historic Preservation Advisory Committee -Initial Appointments

City Clerk Kirkpatrick advised Dunedin Historical Museum Executive Director Vinnie Luisi shall serve on the committee. She requested the commission use the ballot to select six (6) applicants.

Ms. Kirkpatrick advised the Arts & Culture Advisory Committee and the Community Redevelopment Agency Advisory Committee are working on the liaison appointments.

Each commissioner voted an individual ballot and the results are reflected below. Each per selected must have a majority of votes in order to serve.

The highlighted names of the two ballots below are the applicants selected to serve on the Historic Preservation Advisory Committee.

Linda Boosinger

Joseph Bower

Traci Bryant

Tobey Burwick

Michael Collins

BALLOT #1

Historic Preservation Advisory Committee

Select Six (6)

Freaney Kynes Gracy 4 X X X

1 X

4 X X X

0

0

Bernard Fensterwald 0

Lisbeth Graham 2

Bob Hatch 5 X X X

Carl Krave 5 X X X

Simeon Liebman 0

Ellen Gay Moser 0

Penny Riddle 4 X X X

Deborah Scott 2 X

Ralph Shenefelt 2 X

Susan Taylor 1

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Tornga Bujalski X

X

X X

X X

X X

X

X

X

X



BALLOT#2 Historic Preservation Advisory Committee

Select One (1)

Freaney Kynes Gracy Tornga Bujalski Lisbeth Graham 0 Deborah Scott 2 X X Ralph Shenefelt 3 X X X

Mr. lronsmith advised an ex-officio member is also needed from the Dunedin Downtown Merchants' Association which they will discuss at their next meeting.

City Attorney Trask advised there is no conflict of interest with Ralph Shenefelt being on the CRA Advisory Committee as well.

3. Surplus Property Sale Revenue Discussion for the property at 516 · 518 Wilkie Street

City Manager Hutchens advised:

This is a derelict structure the City acquired in a lien foreclosure action.

The appraised value is zero based on the assumption the building could not be saved and would have to be demolished which left the property for future use; according to the Planning & Development Department because of the setback requirements and the size of the lot it is not easily developable and only has value to the adjacent property owner who happens to own both lots on either side. That property owner is also the high bidder at $121 ,000.

MOTION: Motion was made by Commissioner Gracy and seconded by Vice-Mayor Kynes to approve the sale of the surplus property at 516 - 518 Wilkie Street to the highest bidder.


4. Surplus Property Sale Revenue Discussion for the property at 0 Jackson Street

City Manager Hutchens advised:

This property is a vacant lot 40' X 80'.

The City acquired the property in 1976 from the Harden family who acquired it through the Estate of Bryant and conveyed it to the City.

The property has been vacant since 1976.

Three bids were received. The high bid is not recommended by staff because conditions attached, the City is not willing to agree to, based on advice from the city attorney's office.

The second high bidder bid $1,700 less with no conditions; therefore, staff recommends that sale to the second high bidder.

MOTION: Motion was made by Commissioner Gracy and seconded by Vice-Mayor Kynes to approve the sale of the surplus property at 0 Jackson Street to Melissa Heerschap and David Ziemba.


5. Living Room Right-Of-Way Use Agreement

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Mr. lronsmith advised:


Currently there is a right-of-way agreement in place for outdoor seating at the east end of Main Street.

The applicant wishes to increase the seating form 20 to 26.

The area has the room and the application has been reviewed by Fire and meets life safety codes. Engineering has looked at it and there are no current or future plans for improvements in that area.

The applicant is looking to put in a fountain which is what it originally was years ago.

Insurance and liability are covered and there is a 30-day termination provision.

Staff supports the right-of-way use.

Commissioner Freaney verified with Mr. lronsmith there were no problems with surrounding businesses in the downtown. He explained this property lends itself to the outdoor seating feature; however, other properties do not; also this is a great driver for the east end of Main Street which the City encourages.

A sketch was provided for review. Zachary Feinstein, the applicant, advised the only change will be installation of a fountain.

MOTION: Motion was made by Commissioner Gracy and seconded by Vice-Mayor Kynes to approve the Right of Way Use Agreement between the City and ZJF Bands 2, LLC d/b/a The Living Room at 487 Main Street.


6. City Attorney: DCEB Case No. 16·236, Code Enforcement Lien at 1660 San Roy Drive

City Attorney Trask advised:

A settlement offer was received for this case involving a property that was overgrown and failed to obtain a fence permit.

The Code Enforcement Board levied a fine to bring the property into compliance which totals $21,980 against the prior owner.

The lien was recorded after the Lis Pendens in a mortgage foreclosure case; therefore, the lien is ineffective on this property.

The bank is requesting a partial release of the lien for $3,500, which otherwise the City would not be able to collect anything. He has negotiated this $3,500 and is requesting authority to issue the partial release.

His office will continue to attempt to recover the remaining balance against the prior owners if they have any other non-homestead real property.

MOTION: Motion was made by Commissioner Tornga and seconded by Commissioner Gracy to authorize the City Attorney to accept a $3,500 in exchange for a Partial Release of the Lien in DCEB Case No. 16-236, Code Enforcement Lien at 1660 San Roy Drive.


7. City Attorney: DCEB Case No. 15·169, Code Enforcement Lien at 986 Willowood Lane


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This is a case in which his office filed a foreclosure of this particular lien.

After the lien foreclosure action was filed on behalf of the City he began discussions with the attorney representing the property owner. There are some problems with this case and he is concerned the City may have to otherwise quash the Code Enforcement Board Order because of a notice issue. The notice had to be issued at least 10 days prior to the hearing and it did not make that 10-day time frame so there is a technical problem with the Code Enforcement Lien.

The property owner does not want to go through the process of doing this over again and is willing to offer $6,000 to settle the lien in the amount of $14,892.00. He thinks this is a good settlement in a case the City would not otherwise be able to collect on this particular lien.

He is requesting authority to accept the $6,000 in full settlement of this particular lien.

MOTION: Motion was made by Vice-Mayor Kynes and seconded by Commissioner Freaney to authorize the City Attorney to accept $6,000 in exchange for a Release of the Lien in DCEB Case No. 15-169, Code Enforcement Lien at 986 Willowood Lane


INFORMATIONAL ITEMS

1. Presentation: Quarterly Historical Facts- None.

2. Thursday Agenda Review, ACTION ITEMS 1. Public Hearing: First Reading of Application S/D-LDO 16-60.01 - Request for Design

Review per Sec. 104-24.4 of the LDC and Parkland Dedication per Sec. 104-26 at the corner of Main Street and Douglas Avenue for the purpose of developing a 3-story project with retail, residential condominiums and basement parking. Parcel Number 27-28-15-44316-019-0010. (The Plaza, formerly M&D Lofts) Owner/Applicant: Arlis Construction USA LLC/Steve Klar.


In quasi-judicial hearings he has been concerned about what happens at the Agenda Review Session which is purely for the commission to ask questions about the agenda package. This is not the time for commissioners to opine or ask questions about anything other than what is in the agenda package.

He reminded the commission when they have the quasi-judicial hearing on Thursday they are to make their determination regarding this application based on the testimony and evidence heard on Thursday.

Now is the opportunity for the commission to ask questions about the staffing.

Planning and Development Director Rice advised he would not be making a presentation.

City Attorney Trask noted if the commission had questions to move forward.

Commissioner Freaney requested of staff a review of the design with the setbacks and how that blends with Code. Mr. Rice would research that information and provide it Thursday.

Original Design/Current Design

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Commissioner Freaney asked staff to review the original plans with the Local Planning Agency (LPA) that declined the project, what were the changes between that LPA meeting and the one on January 11, 2017. Mr. Rice deferred to the applicant and offered his observations.


The commission will base their decision on the application in front of them.

Hopefully, the applicant will be able to provide the commission with the differences which they have a copy of.

Mr. Rice should not present the first design as that is not part of the application.

Land Dedication Ordinance Credit for High Quality Architecture

Commissioner Freaney noted the $42,000 credit for high quality architecture and asked how the Code defines high quality architecture that qualifies the applicant for that credit.

Mr. Rice stated it meets the required Architectural Guidelines; however, there is no place in the Code that defines "high quality architecture".

Traffic Control Box Relocation

Commissioner Freaney stated she is unclear about the potential of the traffic signal at the corner of Main and Douglas being moved toward John Lawrence Pioneer Park.

Mr. lronsmith explained it is the Traffic Control Box on the corner of Douglas and Main will probably need to be slightly relocated; in his opinion it cannot go across the street to the very busy John Lawrence Pioneer Park, but there is some ability to move it to the north to get it out of the major crosswalk area; that would be the responsibility of the applicant working with City Engineering.

"A" Street Step Back Requirement Exception

Commissioner Freaney referred to a principle within the 2005 Visioning and asked if this complies as it is clearly and "A" Street as defined in Code and if not, why and is there a concern.

Mr. Rice advised:

The Commission has the option to allow the structure as presented, if there are the architectural features that would break up what you would call a flat wall building; staff believes it does.

Commissioner Freaney noted that is under the conditions the Commission thinks the other architectural aspects of the building handle the canyon effect and she would like the professional opinion of the staff as to why they think it does; why should the Commission exempt it. Mr. Rice explained it is for the same reasons as the other three projects he had mentioned.

Commissioner Freaney commented she finds it interesting that this issue of the step back standard in the Code was never +talked about that she is aware of, never addressed by the LPA or brought to their attention; so was it ever discussed in the aspects of Victoria Place and some of the other buildings; was it an issue brought forward to be discussed. Mr. Rice believes it was; however, would have to watch the past videos to be sure.

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Disposition of Trees with Dedications Attached


Commissioner Gracy inquired regarding the trees between the Pinellas Trail and the · current parking lot that have dedications; as to what is the plan if those trees are removed.

Mr. Rice explained:

If the trees are on private property then they cannot be touched.

There is currently no policy on dedicated trees.

Parks & Recreation Superintendent Lanie Sheets explained:

When the program was put in place many years ago it was through the Bay Bouquet Garden Club and there was no legal document for the person who dedicated the tree or the plaque to go with the tree to say what would happen if the tree needed to be removed for some reason.

Parks can research as much as possible in the archives the contact information for those individuals should this issue come to fruition and work with the donor for a place to relocate the plaque.

Virtual Depiction of the Project Height, Mass and Scale

Vice-Mayor Kynes asked if there is a virtual depiction to show the mass, height and scale of the project in relation to the surrounding and adjoining properties as to the location. Mr. Rice advised what is the Agenda package provides that depiction.

Vice-Mayor Kynes took time to review them for specific questions.

Commissioner Tornga inquired about the dedications on benches or chairs and who controls all these donations and what happens to them when something occurs and would like for that to be answered across the board in the future. Ms. Sheets stated there is a disclaimer now that Parks makes sure to put in the language for any such donation to the effect everything has a life span; therefore, there are no guarantees beyond the life of the memorial; the City does contact the person when an object reaches the end of its useful life if they wish to purchase another one.

Commissioner Tornga inquired regarding the following issues:

The Sustainability Matrix - Mr. Rice explained the applicant fills out the form and once the building is complete Sustainability Coordinator Perez goes out along with any necessary technical staff to make sure what was agreed to has been done.

The Number of Parking Spaces - 77 are required and the applicant was showing 57; the remaining 20 would have to be relieved through the Parking Bank or with some credits. When will that be determined and how will that occur. Mr. Rice advised it takes approximately 6 months after a building is complete to receive its Green Building Certification and at that point the applicant can receive a 25% parking reduction or pay the Parking Bank.

Setbacks- Commissioner Tornga noted the discussion is on what exists currently and not on what was previously thought it was going to be there and recalled in this situation he thought the applicant moved the setbacks. Mr. Rice stated he needed to check the site plan; however, recalled it is 10'.

The $42,000 credit- Mr. Rice explained:

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Ordinance 14-04 provides for the modification to the Community Redevelopment Area in relation to the Land Dedication Ordinance in which because of the land prices in the CRA being, for this property $1.5 Million not even a full acre. Victoria Place was approximately $18,000; the subject property would be high as well.

The ordinance provides for a 50% discount off the top and in return for high quality architecture a 10% bonus is available, vertical mixed use gets a 10% bonus and a great public space gets a 15% bonus.

The thought was that the LDO was being harmed by those discounts wh ich is not the case because in the first couple years of the new CRA revenue which on this project would be over $100,000 for the next 16 years, so over that $1.6 Million in the first couple of years the City gives a little of that, shifting it from the CRA over to the LDO fund as shown on the worksheet provide.

Architecture- Commissioner Tornga asked if the architecture shown in the Agenda packet is one of the architectural designs chosen. Mr. Rice advised that it is and is Coastal Vernacular which meets the Code from a technical standpoint.

Virtual Depiction of the Project Height, Mass and Scale

Vice-Mayor Kynes explained she is trying to explain the vi rtual reality that the Commission has seen that shows the property as it is across the street and everything; she is sure there is that capability and that she has seen them.

Mr. Rice explained:

Some firms have that capability, but it is not a Code requ irement; also it is very expensive software.

He thought the question is whether the building meets the height requirement in the Land Development Code and they do.

Vice-Mayor Kynes asked if that can be seen with a flat rendering and stated she wants to see how it is going to look from every viewpoint and she is aware there is that capability now. Mr. Rice reiterated it is not part of the Code and not every firm has that capability; the City ·does not have that capability and it will not be possible to be seen on Thursday.

Tree Species Replacment

Mayor Bujalski noted in the staffing some of the Oak trees on Main Street wi ll have to be replaced with something more upright because of the placement of the building and the Arborist says if the building's footprint were moved further north and east then there might be the possibility save the trees and inquired how much movement would that take.

Mr. lronsmith while he could not speak for the Arborist, he thinks it would be quite a bit and that the Arborist thought the Oak trees there were not a good fit for the public realm environment plus the redevelopment of the property.

Mayor Bujalski recalled at one point there was a lot of desire to plant those types of trees to provide shade; obviously there is going to be a canopy around this building. She requested information for Thursday if the Arborist had a certain distance in mind.

Rendering from Douglas Avenue - Mayor Bujalski referred to the renderings and asked if there is a Douglas view rendering. Mr. Rice advised there is and would provide that on Thursday.

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Traffic Control Box Relocation


Public Works and Utilities Director/City Engineer Jorge Quintas explained:

From an infrastructure perspective there has not been sufficient detail provided to be able to make an assessment.

It is a signal that is maintained by the County. If any relocation were to occur that needs to be approved by the County and all those costs would need to go to the developer.

City Engineering at this point does not have the information needed to determine whether or not there is room to move the box or if there has to be some type of modification as the kind of box.

Mayor Bujalski inquired how complicated a process it is with the County to make such a relocation based on his experience with the County and Mr. Quintas stated they will have to be compensated and will want to see sufficient justification as well and all requirements have to be met including ADA requirements and access issues.

When Mayor Bujalski asked how much room there would be to move it Mr. Rice explained it would be more than one or two feet; it would be moving up toward the landscape area. Mr. lronsmith advised the developer has been put on notice this is not a "rubber stamp" approval and it will take a coordinated effort to accomplish.

Mayor Bujalski asked if something could be provided in a drawing to show the position of the traffic signal box as it is currently proposed in order to understand how much in the center it really is and how imperative is it to move and if it is a reasonable request. Mr. lronsmith can ask the architect to put something together and noted it is not unique for utilities to be moved for development.

Mayor Bujalski explained she would like to see the relation of the pole to the building, the Mast Arm. Staff clarified it is only the rectangular control box that is proposed to be moved, not the mast arm. She still wants to know how close the mast arm is to the building; therefore, Mr. lronsmith will ask the architect to talk about that on Thursday. Mr. Rice stated there would not be a rendering for that, but they can provide a distance; Mayor Bujalski would like to see a visual even if just a line sketch to scale as part of the setback conversation.

Mayor Bujalski noted the staffing does indicate all three items that could be effected and she is wanting to see it all in order to understand if moving is absolutely necessary for everything to work.

Parking Requirements (None Listed for a Restaurant)

Mayor Bujalski referred to the parking requirements and asked what the requirement is for any type of eatery and why there are no requirements listed. Mr. lronsmith advised a restaurant is 1 parking space per every 200 square feet.

Mr. Rice explained there is no restaurant planned.

Mayor Bujalski noted her concern is that the only parking requirement addressed is for retail and not restaurants.

Mr. Rice commented if a restaurant is proposed they will have to meet the parking requirement and if they cannot they will have to pay into the parking bank and if the

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parking bank does not exist then there will not be a restaurant as it would not be approved during the zoning portion of the building permit.

Mr. lronsmith commented the applicant has not come to the City with any concrete vision for that space as to what they are targeting and the market analysis the Commission directed staff to do will be very helpful for them for the downtown as well as the Gateway.

Mayor Bujalski would like to know on Thursday where they are going with the main corner.

Mayor Bujalski commented in the City's Code when a new building is being constructed the parking requirements are based on what they plan to do that day and not what it might be in the future.

Mr. Rice commented on a lot of activity in a very small area and parking requirements and stormwater requirements are the biggest deterrents to make a downtown work; therefore, staff recommendation is to do away with parking requirements in total because they stifle the smaller entities trying to get started; in this case they are 20 spaces short, but there are 238 spaces coming on line long before this building will be constructed. If that is a paid situation, even if it is just the garage that is paid this will be an excellent driver for the garage which will take pressure off the CRA budget with it all working together.

Mr. lronsmith noted the strong parking numbers coming on board in this area and that Douglas is anticipated to be the next Main Street.

Mayor Bujalski noted the rendering shows outdoor seating along the Trail and it looks like in their concept there are three eatery places. She asked that the applicant address that on Thursday.

Solid Waste Pick Up and General Deliveries

Commissioner Freaney noted there was a lot of focus on the trash from the first LPA to the second LPA and asked when the containers are full and they need to be wheeled to the others to the outside tipping area for collections for Douglas, where will the trash be waiting to be picked up and whether it will be visible. Mr. Rice advised it will be stored underneath the building. Mr. lronsmith noted staff was very concerned about aesthetics.

Commissioner Freaney asked about deliveries in general for this already congested area. Mr. lronsmith typically those type deliveries come in the morning hours; therefore, it is not anticipated to be a problem; there is no pull in space.

Mr. Quintas commented also the thought was with a UPS or FedEx truck type truck they probably would not be arriving the same time as the Solid Waste trucks so they could probably utilize that same area.

Accuracy of Renderings Submitted

Commissioner Freaney asked how accurate the rendering from the applicant is required to be noting there are many questions as to whether measurements are accurate from the Trail side, so does it give a real view and as discussed trees are an important. She asked should they be measurably accurate. Mr. Rice explained there is the basic flat style of architecture that can be very technical with a lot of measurements done to scale; these are three dimensional conceptual drawings not to scale, so the site plan will have to be depended upon for the actual measurements for the building to the right-of-way, property line and so forth.

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Commissioner Freaney commented she thinks that is the worry, that it is the heart of the downtown and you do not want a pretty picture that turns out to be just a box. Mr. Rice explained in the past prior to Design Review the Commission would have been judging a site plan which is what the City went away from the site plan, greenspace plan and renderings. Commissioner Freaney commented she wanted more accurate renderings to be able to see what it is really going to look like because it is in the heart of the downtown.

Vice-Mayor Kynes commented the Commission is asked to make judgments on what is put before them to the best of their visual ability and the question is whether this is the best visual rendering in order to make the best policy decision.

"A" Street Step Back Requirements

Commissioner Freaney referred to the "A" Street requirements, 103-40.4.1 in the Code where it talks about the third floor 1 0' step back from the fa9ade and discusses the Commissions ability to give an exception to that if they think the canyon effect is taken care of with other architectural measures, she thinks the Commission should have a copy of that and have responses because of there is an exception there should be a focus in order to make a decision. Mr. Hutchens will provide that information as a supplement.

2. Review the Proposed Agendas for the:

a. February 28, 2017 Work Session.

Amended to add:

A-4 City Attorney: DCEB Case

A-5 Select Executive Search Consultant for City Manager Recruitment Process

b. March 2, 2017 Regular Meeting.

Amended to remove:

P-4 Florida Business Incubator Program Progress Report

Further amended to switch PH -1 and PH-2

PH-1 now, The Plaza

PH-2 now, 2801 US Alternate 19

BREAK 10:31- 10:44

3. Workshop Items:

a. Visioning and the Comprehensive Plan

Planning and Development Director Rice explained this is a continuation from the last workshop where the Commission wanted to discuss and perhaps prioritize, add to or delete from the project list presented.

Mr. Rice reviewed the conceptual timeline provided in the agenda packet and noted:

The Request for Proposal has been received and there is a committee for review of the four responses. All responses will be provided to the Commission with a recommendation.

Staff is requesting a planning session with the Commission and Charter Officials to discuss Land Use concerns.

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The summer would be an outreach to the community which would be the big piece of the RFP where staff asks for the maximum possible outreach with social media, surveys, charrettes and listening sessions about Land Use.

The anticipated draft final report from the consultant will be presented in the fall and then for the Commission to adopt a final report by the end of the year.

Vice-Mayor Kynes verified with Mr. Rice for the retreat (planning session) that will be with the consultant selected from the RFP.

Mr. Rice advised in reference to the Comprehensive Plan:

At the time the project list was done he was not aware that University of South Florida (USF) had the capabilities to reach out to FOOT, so those are possibilities. After that staff would like to meet with the Commission in the summer prior to going to the public in order to review the Comprehensive Plan with the Element Leaders on staff representing the various elements of the Camp Plan.

Simultaneously, USF would begin their Fall Semester with 7 of the selected projects. The end of the semester staff would begin to put together everything gained from the public, Element Leaders and at least in the 7 items, their relationship to the Camp Plan and begin to put together a solid set of Goals, Objectives and Policies for the various elements and also that would be the basis for a support document.

Depending on the Commission decision whether or not to continue would be the next 7 selected projects with USF.

The Summer of 2018 is anticipated to have a final draft report to the Commission during a Tuesday Work Session and then submit to the State.

Commissioner Gracy expressed concern this is a lot of material and asked if Interim City Manager Hutchens is comfortable with this plan.

Mr. Hutchens commented when they met at staff level to prepare a timeline they all agreed to make sure this would not be rushed and there would be the time to do it right. He thinks it helps to have USF on the Camp Plan and a consultant on the Visioning.

Mr. lronsmith commented he asked Mr. Rice about whether or not S.R. 580 could be a project of USF since they have some expertise with FOOT.

Commissioner Tornga noted he also was concerned about the amount of material and asked that staff make sure to let the Commission know if this timeline is overbearing.

Mayor Bujalski noted the retreat for the Camp Plan is shown in July which is the month of the budget workshops and vacations. Mr. Rice commented that could easily be moved.

Mr. Rice explained USF needs a list of more than 7 projects on the list because once they have the list they have to find if there are professors to put together a class; Palmetto put in 18 topics, so if the City put in 10 -12 that would be good and it can be added to as well.

The Commissioners discussed with staff and asked general questions of staff and then wrote down their top seven projects for the list for the fall semester. The results as follows:

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POSSIBLE PROJECT LIST PROJECT TOPIC Freaney Kynes Gracy Tornga Bujalski

Affordable Housing Strategic Plan X X X

Business Incubator Best Practices X X X

Sea Level Rise X X X X

Best Practices in Historic Preservation X X X

Public Participation in the Development Review Process X X

Community Engagement X X X X

Water Resource Management (Reclaimed) X X

Septic Tank (AbatemenUPriorities/Funding) X X

Residential Lateral Water Intrusion X X X X

+l:le l=li§R Geslef duRk Mail X

Tree Canopy & the Impacts on Water Quality X X

+Fee GaRefly ~lu9yi+Fee IR•JeRieFy ~tu9y X

Greenhouse Gas Audit I Carbon Footprint Diet X X

State Road 580 X X

A LIST B LIST

Affordable Housing Strategic Plan Public Participation in the Development Review Process Business Incubator Best Practices Water Resource Management (Reclaimed) Sea Level Rise Septic Tank (Abatement/Priorities/Funding) Best Practices in Historic Preservation Tree Canopy & the Impacts on Water Quality Community Engagement Greenhouse Gas Audit I Carbon Footprint Diet Residential Lateral Water Intrusion State Road 580

Corridor Studies

Mr. lronsmith advised:

Regarding the Corridor Studies timeline there are major focus areas including Skinner Boulevard that would be segmented out from Alternate 19 to Main Street.

Numbers are being put together now for a consultant, the first step will be a traffic management plan and then begin to see a focus group organized of interested property owners.

The other corridors he is aware Transportation and Traffic Engineer Joan Rice has been working with FOOT on Alternate 19.

Mr. Hutchens explained the timeline for Alternate 19 is on the first page of the schedule with some hard dates established by FOOT and their consultants. The FOOT has broken the corridor into two pieces and this is the northern leg, Clearwater, Dunedin, Tarpon Springs.

Mayor Bujalski asked if the City will be able to talk about their concerns for Alternate 19 and then staff could present that to FOOT. Mr. lronsmith suggested expanding that discussion to what the City wants on S.R. 580 in conjunction with USF as well.

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Mr. lronsmith noted the numbers he was getting for a consultant for a corridor analysis on S.R. 580 was upwards of $450,000 for Bass/Main to Belcher, a significant amount that would come from the General Fund; therefore, it would be good to look at it in sections and see if USF can work with the City to get something meaningful. He noted FOOT still might require a Traffic Management Plan from a consultant.

Vice-Mayor Kynes commented on the importance of knowing what is happening with Alternate 19 which includes many municipalities and differing neighborhoods. Mr. Hutchens advised FOOT is having a session on June 5, 2017 and there is an open Tuesday workshop on May 30, 2017 if the Commission would like to schedule a discussion on Alternate 19 in order to give direction to staff on what they would like to present at that FOOT session.

Commissioner Gracy noted the retreat in January resulted in some consensus on projects and asked if any of that will come back to the Commission in this form as to where those projects will fit into this plan.

Mr. Hutchens advised he received an e-mail from the facilitator who has entered the draft report which he will distribute to the Commission after review. He would like to bring that report back to the Commission for adoption by resolution.

Mr. lronsmith commented S.R. 580 is a huge project and suggested focusing efforts on Skinner and applying for those grants and see if USF can assist with a section S.R. 580. He felt that approach would be more results oriented.

Mayor Bujalski agreed; however, she thinks taking it in sections and she understands taking Skinner first, but there does not have to be a whole $450,000 document for S.R. 580; there does need to be a conversation about S.R. 580. She is not talking about consultant work, just a conversation, because what if it did not fit with the overall goal.

Mr. lronsmith responded possibly that is a role USF could play, identifying, public engagement and working with the Commission to get some commonality.

Project List

City Clerk Kirkpatrick advised of the results of the project lists and Commission discussion continued:

S.R. 580

Vice-Mayor Kynes would like to see USF do more than a SWAT analysis on S.R. 580, but do an analysis in a community way using their thoughts and creativity.

Commissioner Tornga commented this has been discussed previously and Forward Pinellas is looking at that section. FOOT has become more receptive to "Complete Streets" and Forward Pinellas is actively discussing that with them now.

Vice-Mayor Kynes commented maybe it could be really visionary, because looking at cities of the future in this area there will become areas known as for example for different arts and an area for antique stores and another area of subsets.

Mr. lronsmith commented on S.R. 580 having been a challenge over the years with the non-destination traffic not stopping anywhere along the corridor and FOOT is happy with that. With S.R. 580 it is very complex with signage, land use, create destinations and the market analysis component. Skinner Boulevard in his mind is moving ahead .

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Commissioner Tornga noted "Complete Streets" addresses various issues including golf carts.

Mr. lronsmith agrees the City needs to define what it is trying to accomplish on the rest of S.R. 580 to give some good dialogue with USF.

Mayor Bujalski suggested once the topics are decided on, the Department Heads need to present what they are looking to achieve to further define the goal.

Commissioner Freaney noted the other items in the project list had good summaries provided; however, Mr. lronsmith just requested S.R. 580 be added to the options.

Assistant Public Works and Utilities Director Stanek clarified the project list will sort of be shopped out at USF; it is general, but staff has narratives for each of the topics. USF will need to find professors willing to work with that, so he thinks those will not be able to be changed a lot.

Mayor Bujalski determined there was consensus to keep S.R. 580 on the project list with the caveat of further discussion on the details.

Mr. lronsmith will prepare a project description similar to the others on the list for S.R. 580 for the Commission Review.

Septic Tank Abatement

Mr. Stanek commented based on previous discussion he added the septic tank abatement to the list. He advised:

Staff is waiting to hear back from the EPA on the Total Maximum Daily Loads (TMDL) and what the City can do to move forward.

This item is a topic of a workshop toward the end of the year that is more of an update and recommendations.

Commissioner Gracy noted the discussions among the Legislative Delegation now about water quality and agreed with keeping it on the list, especially for funding right now.

Gateway Timeline

Mr. lronsmith advised the City has retained the market analyst. A representative will be in town next week to meet with various organizations in the city. It is approximately a 60 to 75 day process for the market analysis with the findings anticipated to be conveyed to the Commission in May/June. After which there could be a listening session at the direction of the Commission. He reviewed the direction to staff was to move forward with a market analysis for targeted uses for the property; the analysis will also cover some of the downtown.

Commissioner Gracy verified with Mr. lronsmith the market analysis will be a public document and other businesses and incubators can use it as a tool to determine whether or not to start a business in Dunedin.

Community Engagement

Commissioner Freaney commented for the Community Engagement her focus would be on quality and not quantity in order to get a full view of most of the residents outside the normal group for a well rounded input.

b. City Manager Recruitment Update

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Interim City Manager Hutchens advised four proposals have been received in response to the RFP and staff narrowed it down two candidates and a recommendation for one for the Commission to make a decision or agendize for further discussion.

Human Resources/Risk Management Director Theresa Smalling advised:

The selection committee invited the two finalists for presentations to the committee and based on those presentations and discussion afterwards they feel confident in a recommendation for an executive search consultant.

S. Renee Narloch & Associates has over 25 years in the field who would be the main consultant for the project. She would conduct a nationwide search as well as local chapters using social media and minority outreach. Currently she is working for recruitment for City Manager for the City of Coral Springs; she has also worked on the City Manager for the City of Fort Lauderdale, Town Manager for Boca, worked with Hillsborough County and with the Pinellas Suncoast Transit Authority (PSTA).

The total price is $15,459, plus expenses not to exceed $6,500 for a total of $21,950.

Mayor Bujalski asked if this is the choice what is the next step.

Ms. Smalling explained the next step would be working on finalizing the service agreement and then she would be introduced to the Commission and will speak with the Commissioners and senior leadership. She is also willing to take public input if the Commission desires, through a public meeting or a public access website for comments.

Mayor Bujalski clarified with Ms. Smalling the Commission would have the opportunity to review the specific process the Commission has previously outlined.

Ms. Smalling reviewed the Commission direction was the selection committee would have the opportunity to recommend the final candidate and the Commission would have "the right of refusal".

Mr. Hutchens clarified the Commission can agree with the recommendations from staff today or the item can be placed on a future agenda for the Commission vote; the next agenda opening would be March 2 or as an action item on February 28.

Commissioner Freaney commented while she has great faith in Ms. Smalling she expressed concern for moving forward with this having only the basic information and not really any detail. She would prefer to have it brought forward at a different date. She would like to see all the information Ms. Smalling used in making the recommendation.

Vice-Mayor Kynes agreed with the comments by Commissioner Freaney and would like to give some time to the decision.

Ms. Smalling can send the information on the two finalists.

CONSENSUS: The Commission gave consensus direction to place the item for the City Manager Executive Search Consultant as an Action Item for the Work Session Tuesday, February 28, 2017.

c. Clarification of the Official City Seal and the Official City Flag

Interim City Manager Hutchens advised:

Commissioner T ornga requested discussion on the two City Flags and the City Seal.

The staffing provides the historical context.

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The City Seal adopted by Ordinance 83-58 has been somewhat retired and replaced on the stationary with the City Brand and also has been replaced with the City Brand on City vehicles and employee uniforms. The City Clerk still uses it on official City documents.

Regarding the City Flag one is flown at City Hall with the seal; however, at all other locations as noted in the staff memorandum had been replaced with the City Brand.

Both flags are available for purchase by the public all available from the same company the City purchases their flags from in Clearwater.

Commissioner Tornga explained he has done research and talked with people about the issue which seemed to have some confusion. His suggestion was to bring this to discussion to determine what the flags are in order to have a base point and all the particulars in order for everyone including someone in the City who understands which flag is being used and be able to explain. He has no recommendation and suggested perhaps there might be a group to look at it and make recommendations including whether the City should be selling the flags or possibly the Chamber be in charge of it. The same is true for the City Seal.

Mayor Bujalski referenced the ordinance cited and City Attorney Trask noted it does not look like the Ordinance 83-58 has ever been changed and he explained when he was asked to do the branding trademark in 2014 it was done for many purposes; however, not for the purpose of the flag , it is just that the City has evidently started putting the brand in the form of a flag.

City Clerk Kirkpatrick noted the brand is not what she has as the official City Seal.

Vice-Mayor Kynes commented there are distinctions between branding and the City's real flag.

Mayor Bujalski asked the Commission about which flag they felt was the "City Flag" and determined they felt whatever the ordinance says there was agreement as to the City Flag.

Mayor Bujalski asked if the Commission wanted to redesign the City Flag.

Vice-Mayor Kynes thought that would be interesting.

Mayor Bujalski commented she was fine with the current flag.

Commissioner Freaney related that she was with the City when a lot of work was put into the City Flag which has a lot of symbolism and she is good with it. She does appreciate Commissioner Tornga bringing up the issue in order to validate where things are. She suggested asking Vinnie Luisi, the Executive Director of the Dunedin Historical Museum, to give a presentation on the symbolism in the flag at an upcoming meeting.

Commissioner Tornga wants to do what is best for the City in the future and noted most everyone is flying the flag with the brand that is more modern and recognizable. He thinks it at least needs some consideration about the flags.

Mayor Bujalski noted the branding is put on shirts and hats and so forth which you would not necessarily do with the City Flag. She thinks there can be both and noted the brand is going to change over the years possibly, but the flag is something you hope to have forever.

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Commissioner Gracy commented she has business cards with both and when she hands out the ones with the seal that is indicative of local government which appeals to her very much with the symbolism. The brand flag is nice; however, she is partial to the one with the seal.

Mayor Bujalski noted she was hearing agreement that the flag with the seal is the City Flag and the other is the City Brand.

Commissioner Tornga explained that he only wanted clarification as to which and possibly have someone else like the Chamber sell the flags.

Mr. Hutchens in response to the question from Mayor Bujalski advised it is permitted to fly a banner from a flag pole. He noted the memo indicates that the banner is flown at most City buildings and not the City Seal one, so should the City Flag be at most of the City buildings.

The Commission was in agreement the City Flag should be at most of the City buildings and Mr. Hutchens will follow through with adding the official flag to the locations that do not have it.

4. Commission Discussion

Disposition of Property with Code Enforcement Issues of Historical Value

Vice-Mayor Kynes inquired about a Code Enforcement issue at 227 Aberdeen that is a small bungalow.


The City filed a foreclosure action on the property a number of years ago and his office has been fighting that case through the court system as a direct result of the property owner being evasive, non-responsive to discovery requests.

They have been in court on this case no less than four times in the past six months attempting to convince the judge to force the woman to appear for her deposition and answer questions.

At this point because of her failure to appear his office has moved the court on four separate occasions now to strike her pleadings, to enter default against her and to enter judgment to foreclose the property.

They were in court again last week about this property and the judge continued the hearing to a later date. The hope is within the next 60 days to have the case finalized and have it sold on the court house steps if it is not appealed. If it is appealed then there is that process to go through.

He recalled the Gibson property which was fought for eight years in and out of circuit court and bankruptcy court six or seven times. It is a long process.

Vice-Mayor Kynes commented on her conversation with someone about the situation and they said sometimes you can just let things go and she is not sure if they have water. City Attorney Trask advised the City turned the water off a number of years ago; however, if the owner pays the bill and continues to pay on a monthly basis she can have the water on and the house would be habitable.

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Vice-Mayor Kynes would like to see the owner step up and do something with the property or it is going to continue to deteriorate when someone could come in and take great pride in preserving the property.

City Attorney Trask advised the owner is not interested in selling the property or doing anything with it. He has tried through various avenues to get her to bring the property into compliance and she will not do it; therefore, the City had to force the issue by enforcing the Code Enforcement liens. The City is not going to condemn the property since it is not inhabitable.

Vice-Mayor Kynes expressed her concern that the situation is going to continue to the point the property has deteriorated and cannot be saved and asked if there is a way not to get to that level. City Attorney Trask commented they have tried and offered to show her the file which he knew she as an attorney would appreciate what they are dealing with.

Mayor Bujalski suggested with the new Historical Preservation Committee perhaps in the future there is a way with these Code Enforcement issues that are on properties of a certain age or older can be reported to the committee somehow, just so somebody of interest is watching it and might be able to facilitate some resolution.

Budget Workshop/Summer Schedules

Commissioner Gracy advised she would be out of the country for the entire week when there is the Tuesday, July 18, 2017 Budget Workshop scheduled and requested the Commission consensus to look at some other possible date.

Mayor Bujalski commented there is going to have to be some flexibility as Commissioners do have a lot going on this year and particularly during the summer.

Rules & Procedures Resolution

Commissioner Tornga clarified the Rules & Procedures discussion is coming up on agenda. Mayor Bujalski recalled the Commission had decided they would follow what was agreed to even though there has not been a vote since it will take some time to get on an agenda.

Boards & Committees Presentations

Commissioner T ornga requested consideration of hearing from the various Boards and Committees in a public forum, not an annual report, but to provide an outline of the important items they are working on for a short maybe 3-minute presentation.

Mayor Bujalski recalled there was discussion about the Boards and Committees giving a presentation with their annual report in order for the Commission to discuss with them any items they would like to be worked on in the future. When City Clerk Kirkpatrick did the analysis it was determined with all the boards and committees it would take all year to get through them; therefore, the decision was that at the 3-year consideration of continuation they would do their report and the Commission would have the opportunity to engage them which was the only reasonable way without overburdening the agendas.

Mayor Bujalski noted the Commission receives the minutes from the boards and committees and an annual report. She noted she has brought forward wanting to see more use of the boards and committees on a regular basis based on their scope, but the discussion was open ended. She suggested a discussion at a work session on the issue.

Timing of Citizen Input

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Mayor Bujalski noted the new clock in the room. She explained there has been a search for a double side clock, but they have not been able to find one. She noted this clock has a remote control; it is in its current position so City Clerk Kirkpatrick can control it, but running the meeting she needs to see it as well so she can tell the person speaking when their time is up. She also would like something that only beeps once or twice.

Mayor Bujalski advised on Thursday she will begin the procedure for one person speaking up to 10 minutes with 4 other people giving them their time. She verified with Mr. Hutchens for this Thursday there will be chairs set outside the chambers.

5. City Clerk's Update- None

6. Interim City Manager's written status report relative to significant matters affecting the City.

Interim City Manager Hutchens announced:

The public Listening Session scheduled for Monday, February 20, 2017 at 6:00 p.m. at the Library.

For the Tuesday, February 28, 2017 Work Session it is also Mardi Gras; therefore, this road will be closed prior to the beginning of the Work Session; the Commission will have access.

The City was nominated by local schools and received the award for the Business Partner of the Year.

Fenway Development Agreement

Mr. Hutchens advised.

The development agreement with the Fenway people has a provision for substantial completion on May 31, 2017 which they will not be able to achieve. They have indicated completion by the end of this calendar year.

City Attorney Trask has advised the Commission has some choices, one is to have two public hearings on an amendment to change the date or the other is to acknowledged the date will not be achieved, but not enforce any provisions for non-compliance. He can bring that to the Commission on Thursday as well.

Commissioner Freaney suggested there should be some process to formalize it without the two public hearings and changing the development agreement. Mr. Hutchens suggested possibly a letter from them about the revised date and having them provide an update at a Commission Meeting.

The Commissioner agreed with Mr. Hutchens; suggestion.

Mayor Bujalski expressed concern there might be some strategy to not extending the development agreement; therefore, Mr. Hutchens might look into that aspect as well.

7. City Attorney's Update· None

8. Commission Comments

Commissioner Freaney advised at the Tampa Bay Regional Planning Council there was discussion of potentially the Council preparing a letter to the State about the concern for cutting funds for Visit Florida. It was determined staff would put tourism numbers and some impacts together to provide to each jurisdiction to review and decide whether or not they would do what they felt appropriate.

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Vice-Mayor Kynes advised regarding the proposed "Jay Walk" the information was prepared by Transportation and Traffic Engineer Joan Rice and she has forwarded it to the Pinellas Cultural Alliance in order for them to prepare a call to artists for the project.

Commissioner Gracy advised regarding the Executive Pass Partnership the School District has which the City is a proud member of had the six public schools within the City of Dunedin nominate the City as Business Partner of the Year. She noted that is in large part to the work of Library Director Phyllis Gorshe.

Commissioner Tornga advised:

He attended a short dedication of a recent Eagle Scout project at the Dunedin United Methodist Church, a beautiful picnic area in their parking lot open to the public.

The Dunedin Golf Club is working in full force to insure the club is a strong viable asset to all of Dunedin; it is open to all, it has an excellent restaurant open to all and the course is open to all.

Mayor Bujalski:

Noted the Commissioners had been provided the information for the Blue Jays events including the Welcome Back Blue Jays event on February 22, 2017 at the Dunedin Brewery and Opening Day.

Advised she and Parks & Recreation Director Gizzi will be attending the Tourist Development Council meeting tomorrow where they will have some dialogue on the process of the application.

Announced the Mayors' Council made some new appointments to the Tourist Development Council and finally there is a North County representative with City of Oldsmar Mayor Doug Bevis. She did not make herself a candidate because the City has an application in to the Council.

ADJOURN MEETING

The workshop adjourned at 12:45 p.m.

NOTE: The meeting was completely recorded and the recording is in the official file. This meeting was also broadcast by Dunedin TV.

Attest:

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Documents

DUNEDIN, FLORIDA MINUTES OF THE CITY COMMISSION WORK