DSG Value Maximizer Webinar Series NetSuite Release 2014.1 February 26, 2014

DSG Value Maximizer Webinar Series

NetSuite Release 2014.1February 26, 2014

Value Maximizer Webinar 2014.1

Value Maximizer

Minimize the “Value Gap” Offerings to help

• Partnerships – Concur, Adaptive Planning, Box.net, Avalara, B2B Gateway, Dell Boomi

• Solutions – DSG Powered (CRM Collaborator, Installed Base, Resource Plan & Monitor, Google Locator)

• Offerings – Realize, Optimize, Revitalize Continuing customer education, awareness

and knowledge• Value Maximizer Webinar Series

Future subjects• Release reviews

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ValueMaximizer

WebinarSeries

Value Maximizer Webinar 2014.1

NetSuite 2014.1

Agenda - Discussion with screen shots Trial Balance & Balance Sheet Enhancements Multi-Book Accounting Statistical Accounts Batch Processing for Rev Rec Journal Entries Enhanced Deferred Rev Rec Reports Collapse/Expand VSOE Column on Sales Transactions Purchase Requisitions File Drag & Drop BETA StickyNotes BETA Maximum Report size changes Expense Account sign changes in Saved Searches

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Trial Balance & Balance Sheet EnhancementsNetSuite Release 2014.1February 26, 2014

Value Maximizer Webinar 2014.1 5

Trial Balance now has Alternate Period Ranges


New Settings for Cumulative Value


Amounts in Debit and Credit


Report Results

Multi-Book Accounting



Purpose of Multi-Book Accounting

Purpose for Multi-Book Accounting• Deliver different financial reports to serve

different purposes• Provide detailed transaction-based reports

for each accounting book• Automate posting to multiple accounting

books according to pre-defined accounting rules


Features of Multi-Book Accounting

Adjust financial results on a per-book basis

Ensure data integrity across multiple accounting books

Enable customization to leverage the Multi-Book Accounting context


2014.1 Release

To be released in Phases• Phase 1 Features under Enable Features

Up to 5 Active Books (including Primary book)


Mapping to Books

COA will be mapped using a mapping table• Primary book always covers all subs, other

books can be a subset of subsidiaries• Table will use mapping rules• Table can be manually setup or imported

using csv import


Transactions

On the Accounting tab of a transaction an additional attribute will be added to select the accounting Book


Using Multi-Books Overview

Dashboards will have a Level Book Selector Set Preferences will have a KPI setting for preferred

Book

Report will have an additional filter for Book


Functional Overview

Similar to Inter-Company transactions, it will handle Intra-Subsidiary per book Transactions


Items Included in Multi-Book Function

Revenue Recognition by book will be supported

Expense Amortizations by Book COGS and Inventory Valuation Fixed Asset Depreciation by Book

(2014.2)


Backward Compatible

Whatever works today, will also work with Multi-Book

Statistical Accounts



Purpose of Statistical Accounts

Statistical Accounting feature allows Financial users and Corporate management to enter non-monetary data in order to run cost and revenue Allocations dynamically and enhance Financial Statements with Financial Ratios

Supports costing methods as activity based costing, profit and cost centers to better track company performance


Enhancement

New Capabilities• Uses Units of Measure (formerly part of

Advanced Inventory)• Dynamic Allocations (Usage Base Allocation)• Financial Statements with Ratios• Allocation Batch


Methods to Use Statistical Accounts

Creating Statistical Account balances• Manual JE• JE from a Saved Search : Example headcount

from employee list

Adding amounts manually



Statistical Account Setup


New Menu items

New Menu options under Transactions >> Financial


Setting up Values in Statistical Accounts

Acct 9010 Amount is the Sq. Ft Value by Department


Allocation SchedulesLists >> Accounting >> Allocation Schedule

Associate the Acct 9010 pulls in the allocation Weight from the Stored Value

Adding amounts dynamically



Dynamic Allocations using the Stat Accts

Setup another Statistical Account for Headcount


Saved Search to calculate variables

Use Saved Search to derive the Headcount Value

Employee Search

Count employeesGrouped by Dept.And Sub (if OneWorld)


Setup Another Schedule tied to the Saved Search

Add Frequency of Schedule


From here the process is the same as before- Click “Create Journal Entry”


1st JE from Dynamic settings

JE Detail will show Previous Value, Current Value and Difference


Follow up JE after Stats changed

When Headcount Changes the stored value also changes

Statistical Accounts and Financials (Earnings Per Share)



EPS

Use Statistical Accounts to enter Number of Shares

Create a Formula to calculate EPS

Batch Processing for Rev Rec. JE & Enhanced ReportingNetSuite Release 2014.1February 26, 2014


Batch Processing for Rev. Rec. JE

Version 2014 Release 1 introduces the following improvements:• The 10,000 batch limit has been removed.• When one batch finishes, the next

automatically begins.• Up to five batches can run concurrently to

complete processing more quickly.


Enhanced Rev. Rec. Reporting

The four additional fields in the Transaction Dimension group are:• Source Document Number – The transaction

number of the original source• Source Document Type – The transaction type

of the original source• Source Rev. Rec. Start Date – The revenue start

date in the source document• Source Rev. Rec. End Date – The revenue end

date in the source document


Reporting Disclaimer

If you have high volume of Revenue Recognition schedules, reports will not work – Fix is scheduled for 2014.2 release.

If you have a low volume, these enhancements are part of 2014.1


Reports included for Enhancements

The reports that are enhanced by this addition are:• Deferred Revenue By Customer• Deferred Revenue by Item• Deferred Revenue By State• Revenue by Customer• Revenue By Item• Revenue By State• Deferred Revenue Reclassification Activity• Deferred Revenue Reclassification

Collapse/Expand VSOE Field



Collapse/Expand VSOE Field

In a new transaction or in edit mode, the VSOE column includes an edit button. Click the button to open an allocation popup window and enter or change the parameters.

In view mode, the lines in the VSOE column are collapsed by default. Click more… to expand the lines and display all of the parameters. Click less… to collapse the lines again.


Topics

Requisitions File Drag & Drop BETA StickyNotes BETA Maximum Report size changes Expense Account sign changes in Saved

Search

Requisitions



Requisitions - Overview

Advanced Procurement Module• Managed Bundle• This is the only feature currently available in

the Module. More coming in 2014.2 release Full Bundle pricing is not set If you want this feature now, let us know and we

can get you the details on pricing


What are Requisitions?

Simpler version of a Purchase Request Don’t need to assign a Vendor Don’t need to deal with prices Can make on behalf of others

• Ex: An Admin can make a Requisition on behalf of several buyers

Allows optimization of resulting Purchase Orders


Purchase Requisitions workflow

Provides a tool to consolidate and aggregate purchase requests and results in Purchase Orders


Requisitions Administration

Similar to current Purchase Requests• Requisitions that are approved result in a Purchase

Order• Access through Employee Center is recommended

Can be associated to an internal Role, but there are implications to the Approval path

• Approval Routing tools are the same as other records • Can add Expenses or Items

Can use both Requisitions and Purchase Requests concurrently if desired


Requisitions Highlights

Items must already exist in the system• Expect to be allowed to create Items in the future• Preferred Vendor and/or Purchase Price from Item record will flow to

Requisition, regardless of user entry

Requisitions are available to be consolidated onto Purchase Orders per vendor, with reference to Requisition record• No automated line-level consolidation• 10 lines requested = 10 lines on the PO

Requisitions are single-subsidiary only• Users whose Roles access multiple Subsidiaries will need to choose one

on the Requisition


Screenshot - Requisition form


Screenshot - Order Requisitions

Select Requisitions to be consolidated onto Purchase Order for the Vendor

File Drag & Drop (DAD) BETA



File Drag & Drop (DAD)

Free managed Bundle/SuiteApp • Bundle ID: 40319• BETA – Available on upgrade

Chrome and Firefox only as of today Once installed it adds a “drop zone” to the

header of records


DAD File Administration

Upload must finish without page refresh, but can work on other fields on same record

Can be set to Automatically create a subfolder for each record type • Best practice will be to constitute a root folder by record type

to support this, where record specific folders are held Can repoint destination folder for each round of DAD

files on the fly Can upload to:

• Record header• Editable Text fields (inline and on the fly)• Sublist Line items


DAD Highlights

Maximum single file size: 5MB Maximum concurrent files loading: 5 Drop Zone available when in Edit mode

• Not available in View mode this release User must have ‘attach files to records’

permission Available to Custom and Standard records

• Administrator can select records to include/exclude easily


Screenshot – DAD upload progress bar


Screenshot – DAD to Text field

Typing in “new Details” field and wish to add an image of a Screenshot.

Drag to field. Field turns green when file is pointed to it.


Screenshot – DAD to text field results

File #1

File #2

Example result of adding files on-the-fly to editable text field


Screenshot – File to line item

Drag file over line itemDestination DAD field/line will turn green when selected


Screenshot - DAD Files attached (record view)


DAD – Files attached (File Cabinet view)

Set up a “root folder” by Record Type

Set SuiteApp to create subfolder for each individual record

This will help greatly with organization

StickyNotes BETA



StickyNotes

Free Managed Bundle/SuiteApp BETA – Available in March Adds a StickyNote toolbar beside the action menu Enables a myriad of collaborative options


StickyNotes Administration

Administrator can configure what records are eligible for StickyNotes StickyNotes can be Public (visible to all), Private (visible only to the author), set

to a particular Recipient, or with Recipients AND Public. Recipients set on StickyNotes get an email; Public StickyNotes are visible to

anyone who can access the Record. Notion of a StickyNotes ‘thread’ Notion of a StickyNotes User ‘Board’

• View all StickyNotes where user is recipient or StickyNote is public.• Filters to help view by Record type, Priority, Owner, Date, etc.• List or Grid view• Reply to threads from here or the note itself

User level preferences for things like colors for priorities, but cannot be printed No System Notes within the record (not auditable against the record).

• Logged on a separate Custom record

• Deletions are full deletions (no trace)


StickyNotes Highlights

Can be private (for me only), to specific users, or public to anyone viewing the record.

Place anywhere on the record, move around Only appears on the record where it’s created Only the owner/creator can fully delete Can create a StickyNote whether in Edit or View mode Record can be set to Hide All/Show All by default, per user StickyNotes are local to the record they are ‘stuck’ to only. (No

pass-through the record sequence i.e. Sales Order > Fulfillment > Invoice)

Will be able to share file attachments to recipients (wave 2)


Screenshot - Add new StickyNote


Screenshot – “Thread”


Screenshot – Multiple StickyNotes


Screenshot – StickyNote User ‘Board’

Report Size and Sign Change for Expense Account Saved Search



Maximum Supported Report Size

Before this release, the maximum number of rows that could be retrieved for a report was either 25,000 or 75,000 rows, but it depended on the kind of report

As of this release, the limits for retrieved rows per report are:• 100,000 rows — for a report executed on demand • 500,000 rows — for a report executed in the

background (scheduled, emailed or exported reports)


Change of Sign for Expense Account Amounts in Saved Searches

Until now, Transaction saved searches displayed positive amounts for credit posting transactions and negative amounts for debit posting transactions • Note that this behavior impacted only saved searches; it did not

impact reports or accounting processes

As of Version 2014 Release 1, Transaction saved searches “correctly” handle expense accounts as debit accounts. • positive amounts for debit posting transactions and • negative amounts for credit posting transactions

This change ensures that expense accounts are consistently displayed throughout NetSuite.


Change of Sign for Expense Account Amounts in Saved Searches

Best practice is to review your Saved Searches in your Preview account before the upgrade happens

There are ways to retain the ‘old’ format if it is mission critical for your business.

If you see behavior you don’t understand, contact us and we can help

Release Dates and What’s NextNetSuite Release 2014.1February 26, 2014


NetSuite 2014.1 Release Dates

Release Dates• 01/24/14 – Early Adopters – DSG• 02/21/14 – 12% of DSG Customers• 03/07/14 – 14% of DSG Customers• 04/11/14 – 74% of DSG Customers


NetSuite 2014.1

Make sure to check out the release notes


What’s Next?

Know your preview availability and upgrade dates. Work with your DSG Account Manager to test existing

functionality and implement new features. Review release notes/NetSuite training videos to

learn about many of the other new features. Need assistance? Ask us, we can help!

Thank you

Documents

DSG Value Maximizer Webinar Series NetSuite Release 2014.1 February 26, 2014