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DSC Delivery Sub-Group
21/05/2018
Agenda
Defect Dashboard
Release 2 update
Release 3 update
End to End Change Process
New Changes Prioritisation
AOB
XRN4665 – Creation of New EUCs
IX Update
U06 Flow – last must inspect date what is being populated
XRN4658 – Read Validation
AQs of 1
XRN3667.A – Provision of Formula Year AQ and SOQ data
POAP
Actions
Defect Dashboard
Defect Summary Stats Stats as per HPQC extract taken on
Monday 21st May 2018
Invoice Impacting Defects
AML/ASP Defects fixes deployed:
771 – R1.20
881 – R1.20
933 – R1.21
910 – R1.21
747 – D2
908 – D2
919 – R1.22
There are 20 remaining defects which impact AML/ASP. Later today, this full
list will be communicated to you.
If we have an invoice impacting defect ready for deployment early and there
is value in doing so, we will communicate this to you.
Release 2 Update
XRN4361 – UK Link Release 2 - Delivery
18th May
2018
Overall Project RAG Status A
Plan/Time Risks and Issues Cost Resources
RAG Status A A G G
Status Explanation
Objective Full project delivery of UK Link Future Release 2 Scope
Plan/Time
Acceptance Testing
• User acceptance testing has successfully completed for 15 out of 16 CRs
• XRN4249 – There is 1 outstanding AT test case relating to connectivity issues identified with GB Group and this will be
executed once resolved. 2 further clarifications have been identified that are currently being investigated with GB Group
Performance Testing
• Performance Test execution has been completed for 7 out of 9 CRs and assurance is in progress. 2 CRs are due to finish
execution on 18/05 to allow assurance to be completed.
• This has delayed milestone completion and is planned to complete by 23/05. We don’t foresee this impacting the regression
testing phase or the overall implementation date of Release 2
XRN4449 Customer Testing
• Currently the testing is tracking to plan to complete on 01st June
Regression Testing
• Testing is due to commence as planned on 21st May
Cutover/Implementation Planning
• Implementation Strategy/Approach is within its review cycle
• Lower lever cutover & implementation planning is in progress
Risks &
Issues • Issue that the PT milestone has not been met. The replan does not foresee this impacting the regression testing phase or the
overall implementation date of Release 2
Cost • Project delivery costs are tracking to approved budgets
Resources • Weekly monitoring of SME resources supporting multiple demands (e.g. BAU defects, Future Releases, etc) and all
requirements are able to be met
UK Link Release 2 - Plan
Primary
Scope Scoping Initiation Delivery Realisation
Stage Scope
Prioritisation
Scope
Defined Funding Initiation
Analysis
and HLD
Detailed
Design Build
Acceptance
Test
Performance
Test
Regression
Test Imp. PIS
Baseline
Plan 07/06/17 25/07/17 09/08/17 Aug 17 Aug 17 20/11/17 29/01/18 18/05/18 18/05/18 22/06/18 29/06/18 30/07/18
Current Plan 07/06/17 11/10/17 10/01/18 13/12/17 16/01/18 29/01/18
(12/01/18) 16/02/18 18/05/18
18/05/18
23/05/18 22/06/18 29/06/18 08/08/18
Secondary
Scope Scoping Initiation Delivery Realisation
Stage Scope
Prioritisation
Scope
Defined Funding Initiation
Analysis
and HLD
Detailed
Design Build
Acceptance
Test
Performance
Test
Regression
Test Imp. PIS
Baseline
Plan 07/06/17 25/07/17 07/02/18 NA NA 09/02/18 09/03/18 18/05/18 18/05/18 22/06/18 29/06/18 30/07/18
Current Plan 07/06/17 27/11/17 07/02/18 NA NA 16/02/18
09/03/18
09/03/18
30/03/18
06/04/18
18/05/18 18/05/18
23/05/18 22/06/18 29/06/18 08/08/18
RAG Key – Milestones are end dates:
Milestone date forecast to be missed Milestone date forecast to be at risk Milestone date forecast to be met Milestone completed Planning/Milestone date to be confirmed
Actions
Action : Release 2 Implementation Plan - Xoserve (LC) to check
if timestamps are in old file format up to and including 22:59?
LC will clarify this and incorporate into the Implementation Plan.
Response : The last file submitted by a Customer will be taken
from their IX Servers if it is present in the import folder at
22:59:59.
Customers need to ensure that they allow enough time for any
file(s) to be transferred successfully to their IX import folder
considering your IT estate.
Release 3 Update
XRN4572 – UK Link Release 3
21st May 2018 Overall Project RAG Status A
Plan/Time Risks and Issues Cost Resources
RAG Status A A G G
Status Explanation
Objective Full project delivery of UK Link Future Release 3 Scope
Plan/Time
• Change Packs approved for all 14 changes in scope of Release 3 (2nd May)
• Detailed Design for 13 Changes complete, final confirmation of Design for XRN 4454 is awaited from Cadent and
NG, this is underway but later than original forecast. The extension is to ensure all File and report interfaces are
correctly designed for both organisations only. It is to be noted a number a large number of changes have
already completed design within this CR and commenced into Build
• A two track approach to continue Build and System testing on 13 CRs with a dedicated track for XRN 4454 has
been finalised to ensure Release 3 success within the committed plan. This is reflected within the dates in the
next section.
• Further engagement to be undertaken on Market Trials with DSG in June define the Market Trials Approach.
Risks and
Issues
• R3 Delivery plan has a degree of parallelism. Risk is being closely monitored, delay to completion of Design
phase (primarily in XRN 4454) however
• Two track Build and System Testing approach places more pressure on Release 3 delivery – this has been
considered and mitigated through allowing extra time for these phases for XRN 4454 without impacting all other
market critical CRs within R3.
• Notional Go Live Date dependent on close management of parallelism in plan and other elements i.e. Market
Trials approach, implementation approach.
Cost • Full Delivery costs approved at ChMC in April and forecasts are currently within budget.
Resources • Weekly monitoring of SME resources, currently no constraints seen
UK Link Release 3 - Plan
Primary
Scope Scoping Initiation Delivery Realisation
Stage Scope
Prioritisati
on
Scope
Defined Funding Initiation
Analysis
and HLD
Detailed
Design
Build &
System Test
(Track 1 –
13CRs)
Build &
System Test
(Track 2 –
XRN4454)
Acceptance
Test
Performan
ce
Test
Market
Trials
Regressio
n
Test
Imp. PIS
Baseline
Plan 10/01/18 07/02/18 11/04/18 13/04/18 13/04/18 27/04/18 27/07/18 03/08/18 24/08/18 31/08/18 12/10/18 28/09/18 05/11/18 06/01/18
Current
Plan 10/01/8 07/02/18 11/04/18 13/12/17 13/04/18 30/05/18* 27/07/18 03/08/18 24/08/18 31/08/18 12/10/18 28/09/18 05/11/18 06/01/18
RAG Key – Milestones are end dates:
Milestone date forecast to be missed Milestone date forecast to be at risk Milestone date forecast to be met Milestone completed Planning/Milestone date to be confirmed
* Detailed Design is completed for 13 Changes. Only outstanding change is XRN4454. As stated project has been split into 2 ‘Project Tracks’ to mitigate against any delay to overall
delivery
End to End Change Process
Challenges
Strategic Aims
Pillar Year 1 Ambition Ultimate Ambition
When we deliver customer change, we
consistently provide exceptional
documentation, accessible training and
communicate clearly throughout.
We are the first choice to deliver
change, because we provide delivery
certainty in an increasingly complex
and fast-paced market.
Change
Leading
From
Consistency
To
Certainty
• Limited engagement in
requirements/solutions
• Timely, consistent, and
succinct documentation
• Recognising consequential
customer impacts
Outcomes
Measuring Success
• Change delivered on time, to budget, with an optimum solution
for the overall industry
• End-to-end change process underpinned by appropriate stage
gate governance with customer facing success criteria
• Costs/timescales
known too late
• No visibility of
functional design
• Limited/no training
• Dedicated Customer-facing change team in place
• Revised end-to-end change lifecycle with increased
emphasis on customer engagement
• Central repository for all change information
• Dedicated Customer Training and Education Lead
• Customer feedback via change surveys
• Service levels maintained post change delivery
• Trusted to deliver all change initiatives
Proposed E2E Change Process (capture phase)
Start Up Planning and Design Delivery Implementation Realisation
Start Up Initiation Design Build Test Implementation Closedown Training
Stage: Capture
Stage Gate
A
Stage Gate
B Stage Gate
C
Stage Gate
D
Stage Gate
E
Stage Gate
F
Phase:
Capture Training
Requirements
Capture Testing
Requirements
Recommend Release
Type (i.e ME, Minor, Major)
Confirm funding
arrangements
HL Customer Impact
communicated
Recommend preferred
HL Solution Option
HL Cost & Delivery
Impact Assessment
Perform Privacy
Impact Assessment
Record change in
Central Register
Confirm Customer
Reqs / Consult
Define possible
Solution Options
Project Governance
established
Agree Delivery Scope (into Analysis/Design)
Project Initiation
Doc approved
Business Case
(Del.) approved
Target Delivery
Timescales agreed
Business Case
(Design) approved
Initiation Funding
secured (e.g. EQR)
Mobilise delivery
mechanisms (e.g. SI)
Del. mechanism
established
Delivery Funding
secured (e.g. BER)
Detailed Delivery
Plan baselined
Environments /
Data provisioned
Test Plan
baselined
Training Needs
Analysis complete
Training
Approach defined
Implementation
Approach defined
Cust. Impacts
communicated
Detailed Design
approved
Non-Functional
Reqs baselined
Functional Reqs
baselined
Test Execution Schedules defined
E2E Traceability
finalised
Test Scenarios /
Cases defined
Training Plan(s)
defined
Training
Guides
Training
Delivery
Change Impact
Assessment
SP to
Live
Unit
Testing
Tech
Specs
Performance
Testing
Cutover
Rehearsals
OAT
Penetration
Testing
Regression
Testing
UAT
Integration
Testing
System
Testing
PIS Approach and Exit Criteria defined
Ops Handover
Docs approved
Communicate
Imp Outcome
Update Industry
Documentation
Execute Go-Live /
Cutover Plan
Conduct Delivery
Lessons Learnt
PIS Exit Criteria
achieved
Delivery Completion
Docs approved
Handover to enduring
operations complete
Create Implementation Plan
Delivery Go/No-Go Criteria achieved
Industry
Assurance
Commence change
Benefit Prioritisation
Customer
Change Initiative Entry
(Idea / MOD / CR / CP / ASR)
Tasks:
LEGEND
Major Customer Visibility / Engagement
Minor Customer Visibility / Engagement
No Customer Visibility / Engagement
New Changes for Prioritisation
Ratification
XRN4665 – Creation of new End User Categories
AOB
XRN4665 – Creation of New End
User Categories
Timeline – Key Considerations
June
ChMC
vote
12th
Sept
– AQ
Calc
1st
Oct
Early Nov 18
Implementation?
12th
Nov
– AQ
Calc
Dec
Code
Freeze
Load New
EUCs to
SAP/
Gemini
(Xoserve) T67 FILE
Issued to
Shippers/
GTs
NNL/NRL issued
(includes new
definitions for all
MPRNs)
New
AQ/EUC
goes live
Delivery in November
would require
extraordinary load of
EUC definitions and
ALPs and DAFs, plus
extraordinary T67 file
issue
June July August Sept Oct Nov Dec
Is there
sufficient time
to test and
implement prior
to August?
Risks/issues
Required to design/build/test for a delivery at start of August
(2 months)
Impacts
High risk and doubtful could deliver to timescales (xoserve currently
assessing)
No market trials testing if delivery outside major release
Education as EUCs not changed for many years
Change pack notification less than 6 months
Insufficient impact assessment completed as yet to define
impacts to DNs and IGTs
Next Steps and considerations
May 18 ChMC approved new change proposal
May 18 take to next DSG’s meeting, require attendees to
assess implementation date option 1 (ASAP) and carry out
initial Impact assessment for EUC change mid-gas year
Would require an extra T67 run
NNL/NRL following implementation would be issued with new
values/definitions
Option 2 implementation
No market wide re-assignment of EUCs for a mid-year change – sites
would move to a new EUC as part of Rolling AQ process – would only
move when AQ recalculates
IX Update
TransformUs Programme
Replacement of IX - Site Survey
IX Project – Meet The Team
Senior Project
Manager
Business Change
IX Project Manager
Customer Change
Customer Contact/
Co-ordinator
Marie Berlin Stewart
McDermott
Donna Hadley Alison Cross Karen Bradshaw
Customer Journey - IX
IX
Survey
Analyse Results
Feedback Implementation
Road Map
Agree Implementation
Plan
IX Implementation
Go-Live
Post Implementation
Support
Understand
current
hardware,
access
Analyse
requirements
and assign
organisation
persona
Communicate
implementation
activities and
next steps
Gamma agree
timescales &
implementation plan
with the customer
Implementation
varies according
to complexity &
requirements
Switch over to new
IX system on
agreed date
Post go-live
support
arrangements
Communication & Engagement via DSC change committee, DSC sub group and Direct from Xoserve and Gamma
You are
here
Xoserve
Survey
Comms
Xoserve
Journey
Comms
Xoserve
PIS Support
Comms
Xoserve
Switchover
Comms
Customer Centric - One point of contact Email & Direct Telephone Number
Migrating IX services to our new partner
Who is
providing
the service?
Gamma will provide all service up to and including the router (network services) – Gamma
will be responsible for the set up of connections and maintenance of them (as per current
contract).Gamma’s partners will be responsible for the server and related software & on-
going maintenance of it.
Why are
we doing
this?
Alongside our separation from National Grid the Vodafone IX contract was also coming to
an end which meant we had the opportunity to consolidate all our network services under
one contract. All current hardware, except new or recently upgraded sites, is five to seven
years old and needs to be replaced as ‘end of life’.
When Will
it happen?
Implementation will begin with a pilot starting in June with full migration later in 2018. If you
are a new customer or have upgraded your IX service since March 2018 migration may be
at the end of the rollout. Implementation dates for each sites will be agreed following the
pilot.
What are
we doing?
As you are aware Xoserve is changing it’s network service provider from Vodafone to
Gamma and therefore will be replacing your IX equipment. We are now asking that you
complete a Site Survey to enable us to capture your site information.
IX Site Survey - Progress
A Service Site Survey was issued to all customers on 20th April.
The survey will enable us to capture accurate contact details, access requirements, site specifications and
site specific procedures ensuring we have up to date information to plan your programme of work and
appropriate appointments.
The response rate currently stands at 55% - Has your IX survey has been returned, and do we know who
the named contact is within your organisation? Please ensure you have completed your requirements to
ensure your programme of work is a success
The information you provide will be shared with Gamma and their sub-contractors to enable them to
migrate you to the new IX Service.
Dedicated point of contact - You can check your information with us or direct any queries to;
[email protected] or by calling 0121 623 2773
U06 Flow – last must inspect date
what is being populated
XRN4658 – Read Validation
XRN4658 – Read Validation
AQs of 1
XRN3667.A – Provision of Formula
Year AQ and SOQ data
XRN3667a
Provision of FY AQ/SOQ Value
Overview
XRN3667a raised to look into solutions to allow the proposed Formula
Year (FY) AQ/SOQ values to be visible to proposing users
4 solutions discussed at DSG (19th March 2018)
API/Web Service favoured solution
Assumptions
API solution to be used for NDM (Class 3 & 4) MPRNs only, if search is
carried out for DM (Class 1 & 2) MPRNs an Error Message or BLANK details
will be shown (depending on build options) as Class 1 & 2 sites do not have
Formula Year AQ/SOQ values
Proposed AQ/SOQ values will only be present once calculated, if search is
carried out between April & November these will either be BLANK or match
Current AQ/SOQ values (depending on build options)
Solution based on assumption that users have the required
access/permissions to the API solution and the agreed data items
Discussion Points
Considerations (08.05.2018 DSG output)
Extension of scope to include AQ/SOQ History
Review has found this request feasible to be added into the scope of XRN3667a
Extension of scope to include a date parameter search
Consideration deemed void by the inclusion of AQ/SOQ history (as per above)
Review of Enquiry Response File Records to look at potential additional data
items for output
First review completed of the Enquiry response records and additional data items
have been added to the proposed output data items
Additional Considerations
Requirement of adding Post Code to the input parameters to satisfy UNC
Section G 1.9.6 legal text
Would we need to consider excluding Unique Sites, LPG, Twin Stream etc?
Would we need to consider including Address Details in the Output scope?
Functionality Proposal
NB: Example solution only, data items, format and layout are subject to change
June 19 Release Scope
POAP
POAP
Actions
Actions
Title Meeting Date Action Owner Status Update
0407 09/04/2018
Read Validation - Xoserve (LW) to speak with (MD) about training process. (ES) to compile an information document and send out to the industry. Xoserve Open
08/05 - TC will formally pick this up. On her radar. Need an update from TC for DSG
0415 23/04/2018 Read Validation Report - Xoserve (ES) to get an ETA when the report will be ready Xoserve Open Linked to Action 0407.
0501 08/05/2018
Defect Dashboard - DSG to go away and think about the current process of the Defect Dashboard, is this the right level for people? DSG Open To be discussed at next DSG on 21/05
0502 08/05/2018
Release 2 Implementation Plan - - Xoserve (LC) to check if timestamps are in old file format up to and including 23:59? LC will clarify this and incorporate into the Implementation Plan. Xoserve (LC) Open
0503 08/05/2018
XRN4658 - Read Validation - Xoserve (DA) to send out updated slide deck published for Distribution Workgroup on 26th April with revised Gazprom numbers. Xoserve (DA) Open The slides were sent out to DSG on 08/05/2018
0504 08/05/2018
XRN4658 - Read Validation - Xoserve (ES) asked the group to have a view if we can implement any sooner than a major release taking into account Gazprom's proposal and whether assumption holds within your company? Timelines. Xoserve (ES) Open To be discussed at next DSG on 21/05
0505 08/05/2018
AQs of 1 - Xoserve (LW) to look at volumetrics that might support this and confirm back at the next DSG. Also look at projections after 12 months & what the 0.03% will be like then and see if any other solution options can be considered. Xoserve (LW) Open Xoserve to bring to the next DSG and discuss on 21/05
0506 08/05/2018
XRN4576 - Class 4 Transfer Reads - Xoserve (ES) to check this change reference must reads and will get some information to show uncorrected reads. Also look at read date (read period). Xoserve (ES) Open To be discussed at next DSG on 21/05.
0507 08/05/2018
Release 2 PSR Changes - Xoserve (TC) to take away how the interim delivery mechanism may work . TC to arrange something separately with BC (Centrica). Xoserve (TC) Open
Update 17/05 - TC confirm this will be a specific service, interim delivery will be via email up until 2019 then will be sent via the IX.