Ds-030 Purchasing Setup Document[1] Satish[1]

OUM

DS.030 PURCHASING SETUP

Setup document

Author:

Creation Date: Dec 19 2011

Last Updated: Dec 30 2011

Document Ref: DS 30 Purchasing Setup

Version: DRAFT 1A

Approvals:

<Approver 1>

<Approver 2>

Document Control

Change Record

3

Date Author Version Change Reference

12-12-2011 Suseendaran Draft 1a No Previous Document

Reviewers

Name Position

Distribution

Copy No. Name Location

1 Library Master Project Library

2 Project Manager

3

4

Note To Holders:

If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes.

If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

Contents

Document Control ii

Application Setup Control Sheet - Purchasing 1

Tolerance and Routings > Change Order 3

Human Resources Job / HR: Define Jobs8

References, Tax Names, and Associations/PO: Define Cross Reference Types9

References, Tax Names, and Associations/PO: Define Tax Names 10

System Admin: Define Responsibilities 11

Purchasing Approval/PO: Assign Approval Groups 15

Lookups, Classes, and Buyers/PO: Define Buyers 16

Lookups, Classes, and Buyers/PO: Define UN Number 18

Purchasing Approval/PO: Define Document Types 19

Purchasing Approval/PO: Fill Employee Hierarchy 27

Supply Base/PO: Approved Supplier List: 29

Supply Base/PO: Define Sourcing Rule:30

System Options/PO: Defining Financial Options 32

Lookups, Classes, and Buyers/PO: Define Purchasing Lookups 34

System Options/PO: Define Purchasing Options 36

System Options/PO: Define Profile Options 55

PO: Profile Option Descriptions 58

Open and Closed Issues for this Deliverable 64

Open Issues 64

Closed Issues 64

Application Setup Control Sheet - Purchasing

Environment Name: Machine: Type (definition, execution, or both):

Workflow

Sub Workflow Name

Set Up Responsibility Due Date QA Responsibility QA Due Date

Signature Approval

Purchasing Setup

References, Tax Names, and Associations

PO: Define Cross Reference TypesPurchasing Super User

References, Tax Names, and Associations

PO: Define Tax NamesPurchasing Super User Purchasing Super User

System Admin: Define Responsibilities

PO: Define ResponsibilitiesPurchasing Super User

Purchasing Approval PO: Define Approval GroupsPurchasing Super User Purchasing Super User

Purchasing Approval PO: Assign Approval GroupsPurchasing Super User Purchasing Super User

Look ups, Classes, and Buyers PO: Define BuyersPurchasing Super User Purchasing Super User

Look-ups, Classes, and Buyers PO: Define Hazard ClassesPurchasing Super User Purchasing Super User

Look-ups, Classes, and Buyers PO: Define UN NumbersPurchasing Super User Purchasing Super User

Tolerances and Routings PO : Tolerances and RoutingsPurchasing Super User Purchasing Super User

Purchasing Approvals PO: Define documents TypesPurchasing Super User Purchasing Super User

Purchasing Approvals PO: Fill Employee HierarchyPurchasing Super User Purchasing Super User

Workflow

Sub Workflow Name

Set Up Responsibility Due Date QA Responsibility QA Due Date

Signature Approval

Supply Base PO: Approved Suppliers ListPurchasing Super User Purchasing Super User

Supply Base PO: Define Sourcing RulesPurchasing Super User Purchasing Super User

Document Controls PO: Define Line TypesPurchasing Super User Purchasing Super User

System Options PO: Define Financial OptionsPurchasing Super User Purchasing Super User

System Options PO: Define Purchasing OptionsPurchasing Super User Purchasing Super User

System Options PO: Define Receiving OptionsPurchasing Super User Purchasing Super User

System Options PO: Receiving Transaction Processor

Purchasing Super User Purchasing Super User

System Options PO: Define Profile OptionsPurchasing Super User Purchasing Super User

System Options PO: PO Profile OptionsPurchasing Super User Purchasing Super User

Define Jobs

Purchasing super user>setup>Employees>Jobs

Process: TPCPurchasing

Business Area: Distribution

Date: 15-Dec-2011

Control Number: N/A

Priority(H, M, L): M

Process Owner:

Description: Use this form to define the structure of your Jobs. Value set globally defined and maintained. (See Value Set for additional values).

Job Group

Purchasing Job Business Compensation Types

Corporate Job Class

Leadership

Dates Dates

Assistant Maintenance Mechanic

Assistant Tech Support

Assistant Meetings

Manager Business Intelligence

Manager Sr Attorney

Manager Prog Meetings & Incentives

GL Replacement Parts

Supervisor Payroll

Sr Designer

Graphic

Define Cross Reference Types

Purchasing Super User>Setup>Items>Cross References

Not be defined in TPC

Process:Purchasing

B Business Area: Distribution

D Date: 15-Dec-2011

Control Number: N/A


Process Owner:

Description: Use this form to define Cross Reference Types which define relationships between items and entities such as old item numbers or supplier item numbers.

<Cross Reference Types>

Type Description Inactive On

Define Tax Names

Purchasing Super User>Setup>Taxes

Not to be defined in TPC

Process:TPC Purchasing


Date: 15-Dec-2011

Control Number: N/A

Pr Priority: (H, M, L): M

Pr Process Owner:

Description: Use this form to define the Tax Names you use on invoices to record invoice Taxes you pay to your suppliers and to your tax authorities. Each Tax Name has a tax type, tax rate, and account to which you charge tax amounts.

<Tax Name>

Tax Name Tax Type Rate Description Enable for Self-Service Users

Inactive Date GL Account

Purchasing super user>setup>Tolerances and Routings

Tolerance and Routings > Change Order

Workflow enabled routing of Documents requisitions purchase orders, tolerance Receipt Close Point, Expense Accrual Point Purchasing

Auto – Approval Tolerance for Agreement

Attribute Measure Maximum Increment

Header Amount Agreed %

Header Amount Limit %

Unit Price % 10

Price Limit %

Line Quantity Agreed %

Line Amount Agreed %

Price Break – Quantity %

Price Break -Price %

Auto –Approval Tolerance for Releases


Schedule Price %

Schedule Quantity 10

Schedule Amount

Distribution Quantity % 10

Distribution Amount %

Need-By Date Days 10

Promised Date Days

Auto-Approval Tolerances for orders


PO Amount % 10

Header Amount Limit % 10

Unit Price % 0

Line Quantity % 10

Line Amount % 10

Schedule Amount %

Pay Item Price %

Pay Item Quantity %

Pay Item Amount %

Distribution Amount %

Contractor Start Date Days

Contractor End Date Days

Need-By Date Days 10

Promised Date Days


Tolerance and Routings > Requester Change Order

Purchase Requisition:

Attribute Measure Maximum Increment Maximum Decrement

Req Amount % 0 100

Req Amount USD 0.00 0.00

Unit Price % 0 100

Req Line Quantity % 0 100

Req line Amount USD 0.00 0.00

Contractor Start Date Days 0 0

Contractor End Date Days 0 0

Need-By Date Days 0 0

Internal Requisition

Attribute Measure Maximum Increment Maximum Decrement

Req Amount % 0 0

Req Amount USD 0.00 0.00

Need –By Date Days 0 0

Req Line Quantity % 0 0

Req Line Amount USD 0.00 0.00

Req Line Amount USD 0.00 0.00

Buyer Auto-Acceptance Tolerances for standard PO’s and Blanket Releases:


Maximum Decrement

Document Amount % 0 0

Document Amount USD 0.00 0.00

Unit price % 0 0

Line Amount USD 0.00 0.00

Schedule Quantity % 0 0

Schedule Amount % 0 0

Schedule Amount USD 0 0

Contractor Start Date Days 0 0

Contractor End Date Days 0 0

Need –By Date Days 0 0


Tolerance and Routings > Supplier Change Order


Maximum Decrement

Document Amount % 0 0

Document Amount USD 0.00 0.00

Unit price % 0 0

Line Amount USD 0.00 0.00

Line Amount USD 0.00 0

Schedule Quantity % 0 0

Schedule Amount % 0 0

Schedule Amount USD 0 0

Pay Item Quantity % 0 0

Pay Item Amount % 0 0

Pay Item Amount USD 0.00 0.00

Promised Date Days 0 0

System Admin: Define Responsibilities

System Administrator>Security>Responsibility>Define

Login as “System Administrator” and navigate to the Responsibilities form to define a responsibility. A responsibility can either be defined from scratch or a seeded responsibility can be used with or without menu exclusions.

Note: Do not alter the Data Group or the Request Group in the seeded responsibility. To modify the Data Group and Request Group to meet requirements, define a new responsibility and attach the defined Data Group and Request Group to it.

Responsibility Menu Request Group

TPC US Purchasing Accounting TPC Purchasing Inquiry All Reports

TPC US Buyer TPC_PURCHASING All Reports

TPC US Purch Concurrent Jobs TPC Concurrent Jobs All Reports

TPC US Purch Config Admin TPC Config Admin All Reports

TPC US Purch Inquiry TPC PURCHASING INQUIRY All Reports

TPC US Supplier Inquiry TPC PURCHASING INQUIRY All Reports

TPC US Transportation Manager TPC US Transportation Manager

TPC US Super User TPC_PURCHASING

TPC US Purchasing Manager TPC US Manager

Define Approval Groups

Purchasing Super User>Setup>Approvals Groups

Description:

The approval groups window to define and update approval groups. Once you have defined an approval group here, you can then use it to assign approval functions to jobs or positions in the Approval Assignments window. You cannot delete an approval group that is used in an active assignment. You can enable or disable the entire approval group, or you can enter inactive dates for individual approval rules.

Account Range - (Required) for this option, you enter the accounting flex fields for the Low and High Values. Include Type rules identify accounts that you want to be included on the document. Exclude Type rules identify accounts that you do not want on the document. If you do not enter a rule for an account, the default is to exclude the account. If you enter only an Exclude Type rule, Purchasing does not automatically

Document Total - (Required) the document total refers to the monetary limit on an individual document. For this option, the Type defaults to Include and you can enter only the Amount Limit (required) and the Inactive Date (optional).

Item Category Range - For this option, you enter the purchasing category flex fields for the Low and High Values. Include Type rules identify manufacturing categories that you want to be included on the document. Exclude Type rules identify categories that you do not want on the document. If you do not define a rule for a category, the default is Include. The Inactive Date is optional, but you must enter an Amount Limit for Include Type rules.

Item Range - For this option, you enter the item flex fields for the Low and High Values. Include Type rules identify items that you want to be included on the document. Exclude Type rules identify items that you do not want on the document. If you do not define a rule for an item, the default is including. The Inactive Date is optional, but you must enter an Amount Limit for Include Type rules.

Location - The location refers to the deliver-to location on a requisition as well as the ship-to location on purchase orders and releases. Include Type rules identify locations that you want to be included on the document. Exclude Type rules identify locations that you do not want on the document. For this option, you enter the location in the Low Value field. If you do not define a rule for a location, the default is Include. The Inactive Date is optional, but you must enter an Amount

The following is the latest Approval Groups including the approval authority

Operating Unit OU:US TPC

Name Director

Description Unlimited Approval

Enabled Yes

Approval Rules

Object Type Amount Limit Low Value High Value Inactive Date

Document Total Include 99999999999999999999999999999999999.00

Account Range Include 99999999999999999999999999999999999.00 000000. 000000000. 000000. 00000. 0000000. 000000. 000. 000

ZZZZZZ. ZZZZZZZZZ. ZZZZZZ. ZZZZZ. ZZZZZZZ. ZZZZZZ. ZZZ. ZZZ

Define Assign Approval Assignment

Purchasing>Setup>Approvals>Approval Assignment

Description: Use this form to assign Approval Groups for use by Oracle Purchasing. For each position in your organization, you assign specific Approval/Control groups to individual document types. Employees who are assigned to positions acquire the authorization limits assigned

Approval Groups Assignments

Operating Unit OU: US_TPC

PositionManaging Director -

Job

Approval Assignments

Document Type Approval Group Effective From: Effective To:

Approve Contract Purchase Orders Unlimited Approval

Approve Purchase Requisitions Unlimited Approval

Approve Standard Purchase Orders Unlimited Approval

Approve Blanket Purchase Agreements Unlimited Approval

Approve Blanket Releases Unlimited Approval

Approve Contract Purchase Orders Unlimited Approval

Define Buyers

Purchasing>Setup>Personnel>Buyers Description

Purchasing>Setup>Personnel>Buyers Description: Use this form to define and maintain your Buyers. Buyers can review all requisitions using the

Buyers List

PO: Define Hazard Classes

Purchasing>Setup>Purchasing>Hazard Classes

Description: Use this form to define codes for different Classes of Hazardous materials.

Hazard Class Description End Date

1 Samples, explosive 03-Jan-07

1.1A Substance, explosive 03-Jan-07

1.1B Components 03-Jan-07

1.1C Articles explosive 03-Jan-07

1.1D Articles explosive 03-Jan-07

Define UN Number

Purchasing Super User>Setup>Purchasing>UN Numbers

Description: Use this form to define and maintain your United Nations identification numbers for hazardous materials.

UN Numbers>

Number Description Hazard Class Inactive Date

Utilize Industry Standard Values

Define Document Types

Purchasing Super User>Setup>Purchasing>Document types

Description: The Document Types window is used to define access, security, and control specifications for all Purchasing documents. Purchasing provides the following Document Types and their Subtypes

Type Subtype Name Quotation Class

Purchase Agreement Blanket Blanket Purchase Agreement

Purchase Order Standard Standard Purchase Order

Quotation Bid Bid Quotation Bid

Quotation Catalog Catalog Quotation Catalog

Quotation Standard Standard Quotation Catalog

Quotation E-Auction E-Auction Catalog

Release Blanket Blanket Release

Request for Quotation Bid Bid RFQ Bid

Request for Quotation Catalog Catalog RFQ Catalog

Request for Quotation Standard Standard RFQ Catalog

Requisition Internal Internal Requisition

Requisition Purchase Purchase Requisition

Standard Purchase Order

Owner Can ApproveYes

Security LevelPublic

Approver Can ModifyYes

Access LevelFull

Can Change Forward - ToYes

Forward MethodDirect

Can Change Forward - FromNo

Archive OnApprove

Can Change Approval Hierarchy

NoDefault Hierarchy

DisableNo

Approval WorkflowPO Approval

Workflow Startup ProcessPO Approval Top Process

Autocreate WorkflowBlank

Autocreate Workflow Startup ProcessBlank

Blanket Purchase Agreement




Access LevelFull




Archive OnApprove


NoDefault Hierarchy

DisableNo





Blanket Release




Access LevelFull




Archive OnApprove


NoDefault Hierarchy

DisableNo





Internal Requisition

Owner Can ApproveNo



Access LevelFull

Can Change Forward - ToNo

Forward Method


Archive OnBlank


NoDefault Hierarchy

DisableNo

Approval WorkflowBlank

Workflow Startup ProcessBlank



Purchase Requisition




Access LevelFull

Can Change Forward - To

YesForward Method

Direct

Can Change Forward - From

NoArchive On

Blank


NoDefault Hierarchy

DisableNo

Approval WorkflowPO Requisition Approval

Workflow Startup ProcessMain Requisition Approval

Autocreate WorkflowPO Create Documents

Autocreate Workflow Startup ProcessOverall Document Creation/Launch Approval

Standard RFQ

Owner Can ApproveNo


Approver Can ModifyNo

Access LevelFull


Forward MethodBlank


Archive OnBlank


NoDefault Hierarchy

Blank

DisableNo





Standard Quotation

Owner Can ApproveNo



Access LevelFull


Forward MethodBlank


Archive OnBlank


NoDefault Hierarchy

Blank

DisableNo





RFI

Owner Can ApproveNo



Access LevelFull

Can Change Forward - To

NoForward Method

Blank

Can Change Forward - From

NoArchive On

Blank


NoDefault Hierarchy

Blank

DisableNo



Auto create WorkflowBlank

Auto create Workflow Startup Process

Blank

Position Hierarchy

Purchasing Super User>Setup>Personnel>Positions>Positions HierarchyDescription: Use this form to set up your Personnel Position Hierarchy.

Not to be defined in TPC

TPC Process:Purchasing


Date: 15-12-2011

Control Number: N/A

Priority(H, M, L): Process Owner:

<Position Hierarchy>

Name Hierarchy

<Version>

Number Date From Date To

<Position>

Name Holder Employee Number Exists in Hierarchy Number of Subordinates

<Subordinates>

Name Holder’s Name Holder’s Number Number of Subordinates

Approved Supplier List:

Purchasing Super User>Supply Base>Approved Supplier List:Purchasing>Supply Base>Approved Supplier List:

All procurement organizations maintain lists that associate the items and services they buy with the companies who supply them, either formally or informally. Data stored in a controlled, global repository containing relevant details about each ship-from/ship-to/item relationship, is known as an Approved Supplier List (ASL). This repository includes information about all suppliers with business statuses including Approved, Debarred, or New

Approved Supplier List

Item Supplier Operating Unit Commodity Site

Attributes

Purchasing UOM Release method Price –update Tolerance Country Origin

Seq Type Number Line Owner Org Status

Define Sourcing Rule:

Purchasing Super User>Supply Base>Sourcing Rules

Sourcing rules can also specify how to replenish all organizations, as when the entire enterprise gets a subassembly from a particular organization

Purchasing>Supply Base>Assignments

Purchasing Super User>Supply Base>Assign Sourcing Rules

Each assignment set to represents selection of organizations and/or items you want planned. To influence the planning process, you must include an assignment set in your plan options

Assigned to Organization

Customer Customer Site Item/Category

Item HQF 1650

Item -Organization

MSA 9818

Document Controls/PO: Define Line Type

Purchasing>Setup>Purchasing>Line TypesDescription: Oracle Purchasing provides initial line types of Goods and Services. If Oracle Work in Process is installed, Oracle Purchasing also provides the line type Outside Processing. If Oracle Services Procurement is installed, Oracle Purchasing also provides Rate Based Temp Labor and Fixed Price Temp Labor line types. You can modify these line types or create new line types in the Line Types window. To define a new line type, you simply provide a name and description for lines types with a value basis of quantity. Fixed price, rate, or amount. You can then optionally specify a default category (except for Oracle Services Procurement temp labor line types), whether receipt is required, and unit of measure. The unit price defaults

to 1 for amount-based line types but is otherwise optional. You cannot specify a line as outside processing unless the value basis is quantity. You must provide a default unit of measure for rate-based and amount-based line types. You use the unit of measure for amount-based lines as reference

information only. Purchasing does not perform any unit conversion for amount based lines. You can create a unit of measure such as AMOUNT for amount based line types to help you determine if you ordered by amount.

Name Description Value Basis Purchase Basis End Date

Fixed Price Service Fixed Price Service Fixed Price Service

Fixed Price Temp Labor

Fixed Price Temporary Labor

Fixed Price Temp Labor

Goods All goods that are individually recorded and printed out( by item class unit,

Quantity Goods

IGC CONTRACT COMMITMENT

IGC CONTRACT COMMITMENT

AMOUNT SERVICES

MRO MRO Quantity Goods

Outside Processing Outside processing line type

Quantity Goods

Rate Based Temp Labor

Rate Based Temporary Labor

Rate Temp Labor

Services Services Amount Services

Tools Tools PO Line Type Quantity Goods

Defining Financial Options

Purchasing Super User>Organizations>Financial Options

This is common setup for all the operating units (This step is to be performed for all Operating Units)

Financial Options: Following mentioned process will be used to define financial option for each operating unit. Accounting information and inventory organization will change operating unit to operating unit.

Operating Unit US_TPC

Accounting

Future Period Limit

<GL Accounts>

Liability 01-00-20500-000000-00000-00000

Prepayment 01-00-13200-000000-00000-00000

Discount Taken 01-00-40400-000000-00000-00000

Rate Variance Gain 01-00-82000-000000-00000-00000

Rate Variance Loss 01-00-82000-000000-00000-00000

Supplier - Purchasing

RFQ Only Site

Ship – To Location

Bill – To Location The Pampered Chef,Ltd

Inventory Organization HQF -TPC HQF Inventory

FOB

Ship Via

Freight Terms

Encumbrance

Use Requisition Encumbrance

Reserve at Completion

Use PO Encumbrance

Tax <VAT Registration>

Member State

VAT Registration Number

Human Resources

Business Group

Expense Reimbursement Address

Use Approval Hierarchies

Employee Number

Method

Next Automatic Number

Define Purchasing Lookups

Purchasing super user>Setup>Purchasing>Lookup Codes

TPC Process:Purchasing


Date: 15-Dec-2011

Control Number: N/A


Process Owner:

Description: Use the Lookup Codes window to define lookup codes in Purchasing. Purchasing uses lookup codes to define lists of values throughout the system.

Warning: You cannot change or delete codes once you have added and saved them, but you can change the code descriptions.

Type

Meaning

Application

Description

Access LevelUser

Extensible

System

Code Meaning Description Tag Effective Dates: From

Effective Dates: To

Enabled

Define Purchasing Options

Purchasing Super User>Setup>Organizations>Purchasing Options

Process: TPCPurchasing


Date: 15-Dec-2011

Control Number: N/A

P Priority(H, M, L): H

P Process Owner:

Description: Use this form to set up your system Options. Oracle Purchasing lets you define specific categories of system Options when you enter one of the following values in the Additional Purchasing Options field.

OU_DE (Purchasing Options)Document Controls

Price Tolerance % See Local Setup Enforce Price Tolerance %

Not Checked

Price Tolerance amount (EUR)

Enforce Price Tolerance Amt%

Not Checked

Enforce full lot quantity Advisory Display Deposition massage

Not Checked

Receipt close point Accepted Notify if Blanket PO exists

This is Tab is Checked

Cancel Requisitions Always Allow Item Deposition Update


SBI Buying company Idef

No Enforce Buyer Name Not Checked

Output format PDF Enforce Supplier hold This is Tab is Checked

Max Attachment Size 10 MB Gapless Invoice Numbering

Not Checked

E-Mail Attachment filename

PO Attachment RFQ Required Not Checked

Documents Default

Requisition Import Group by

Vendor Line Type nGoods

Internal Requisition order type

Mixed-DE Rate Type See Local Setup

Internal Requisition order Source

Internal Match approval Level 2 - Way

Receipt Close Tolerance %

No Price Break Type Cumulative

Invoice Close Tolerance %

No Price –Type No

Quote Warning Delay 2 Maximum Release Amount EUR

No

Acceptance Required Flag

Document

Receipt Accounting

Accrue Expense Items Period End

Accrue Inventory Items At Receipt

Automatic offset method None

Expense AP Accrual Account

04-00-20520-000000-00000-00000

Numbering

Document Entry Type Next Number

RFQ Number Automatic Alphanumeric 1

Quotation Number Automatic Alphanumeric 1

PO Number Automatic Alphanumeric 41000001

Requisition Number Automatic Alphanumeric 1

OU_US (Purchasing Options)

Document Controls

Price Tolerance % Enforce Price Tolerance %

Not Checked



Not Checked

Enforce full lot quantity None Display Deposition massage

Not Checked

Receipt close point Received Notify if Blanket PO exists








Not Checked


PO Attachment ZIP RFQ Required Not Checked

Documents Default




Mixed-US Rate Type Cooperate






No Price –Type No


No


Document

Receipt Accounting





01-00-20520-000000-00000-00000

Numbering




PO Number Manual Alphanumeric 50000003


OU_CANADA (Purchasing Options)

Document Controls


Not Checked



Not Checked


Not Checked









Not Checked


PO Attachment RFQ Required Not Checked

Documents Default




Mixed-CAN Rate Type Cooperate






No Price –Type No


No


Document

Receipt Accounting





02-00-20520-000000-00000-00000

Numbering






OU_MIM (Purchasing Options)

Document Controls


Not Checked



Not Checked


Not Checked









Not Checked


PO Attachments RFQ Required Not Checked

Documents Default




Mixed-MIM2 Rate Type Cooperate






No Price –Type No


No


Document

Receipt Accounting





07-00-20520-000000-00000-00000

Numbering






OU_UK (Purchasing Options)Document Controls


Not Checked



Not Checked


Not Checked






No Enforce Buyer Name

Not Checked

Output format PDFEnforce Supplier hold


Max Attachment Size 10 MBGapless Invoice Numbering

Not Checked


Attachments ZipRFQ Required

Not Checked

Documents Default


Vendor Line Type

nGoods


Mixed-UKRate Type


Internal Match approval Level

2 - Way


NoPrice Break Type

Cumulative


NoPrice –Type

No

Quote Warning Delay 2Maximum Release Amount EUR

No


Document

Receipt Accounting





03-00-20520-000000-00000-00000

Numbering






OU_MSA (Purchasing Options)

Document Controls


Not Checked



Not Checked


Not Checked









Not Checked


Attachments Zip RFQ Required Not Checked

Documents Default




Mixed-MSA Rate Type






No Price –Type No


No


Document

Receipt Accounting





08-00-20520-000000-00000-00000

Numbering






Define Profile Options

System Administrator>Profile>System

Description: Use this form to define System Profiles for Purchasing. PO: Profile Option Descriptions

MRP: Default Sourcing Assignment Set

This profile option indicates which sourcing rules assignment set will be used in Purchasing and Supplier Scheduling. Planning allows you to use multiple Assignment Sets, but Purchasing looks at only a single Assignment Set--the one that is specified in this profile option. Therefore, the Assignment Set name you choose for this profile option is the Assignment Set name you should specify when you assign sourcing rules in the Sourcing Rule/Bill of Distribution Assignments window. This profile option must be set if you are using sourcing rules in Purchasing.

MRP: Sourcing Rule Category Set

If you are using sourcing rules in Purchasing, this profile needs to be set to the name of the default category set used by Purchasing as indicated in the Default Category Sets window. Otherwise, you will not be able to display Category and Category-Organization assignments in the Sourcing Rule / Bill of Distribution Assignments window.

PO: Allow Buyer Override in Auto Create Find

Yes or No indicates whether the suggested buyer (from the Enter Person window) defaulted into the Find Requisition Lines window can be cleared or overridden. The default is yes.

PO: Allow Category Override in Auto Create Find

Yes or No indicates whether the category (from the Buyers window) defaulted into the Find Requisition Lines window can be cleared or overridden.

PO: Allow Rate Override for User Rate Type

Yes or No indicates whether the Rate in the Currency tabbed region of the Receipts window can be changed. Even if the Rate Type is User, you cannot change the Rate if this profile option is set to No. This profile option affects the Rate on the receipt only, not in the Currency window of a purchase order, RFQ, or quotation. (In the Currency window, you can modify the Rate if the Rate Type is User.)

PO: Archive Catalog on Approval

Yes or No indicates whether Purchasing archives blanket purchase agreements in a price/sales catalog submission upon approval. You need to consider this profile option only if you receive price/sales catalog submissions from your suppliers through the Purchasing Documents Open Interface. This profile option comes into effect only if Archive on Approval is chosen in the Document Types window in Purchasing and you import the documents with a status of Approved; if you then choose No for this profile option, Purchasing does not archive the price/sales catalog agreements.

PO: Auto Create GL Date Option

Indicates the date used on purchase orders generated by Auto Create:Auto Create Date The auto create date is used as the purchase order date.

PO: Automatic Document Sourcing

Yes means that Purchasing automatically defaults source document and pricing information for an item from the most recently created blanket purchase agreement or quotation. No means that this source document information comes from the Approved Supplier List window, where you must specify which source documents to use. Note that if an item on a requisition is associated with both a blanket purchase agreement and a quotation, Purchasing uses the blanket purchase agreement even if the quotation was created more recently..

PO: Change Supplier Site

Yes or No indicates whether users can change the supplier site on approved purchase orders.

PO: Convert Requisition UOM to Source Doc UOM during Release Creation

A Null setting (default value) indicates that the functionality continues as in the past (Auto Create of releases from a requisition will fail with different UOMs, but the Create Releases concurrent program will convert UOMs and create a release). If set to Yes, users can create requisitions in a different UOM from the UOM on the blanket agreement line and the conversion will be done by Purchasing when the release is created. No means the UOM on the requisition must match the UOM on the blanket purchase agreement for a release to be created by any process.

PO: Default Supplier Item Catalog Option

Indicates the default source tabbed region in the supplier item catalog: Negotiated Sources, Prior Purchases, Sourcing Rules, or Requisition Templates.

PO: Display Auto Created Quotation

Controls the viewing of an auto created quotation.

PO: Display the Auto created Document

Yes or No indicates whether Purchasing opens the appropriate transaction window (Purchase Orders window or RFQs window) and displays the created line(s) when you auto create a document.

PO: Enable Sql Trace for Receiving Processor

Yes means that when you run the Receiving Transaction Processor to import data from another system using the Receiving Open Interface, the View Log screen displays the receiving transaction pre-processor's actions, including errors, as it processed the receipt data from start to finish. (The profile option RCV: Processing Mode must also be set to Immediate or Batch for the Yes option to work.) Yes also generates a database trace file; if you need help with an error that occurs while the Receiving Transaction Processor runs, Oracle Support Services may ask you for this trace file. This profile option should be set to Yes only while debugging the Receiving Open Interface or for generating a trace file. The Receiving Open Interface validates receipt transactions from other systems and uses the Receiving Transaction Processor to import the validated data into Purchasing.

PO: ERS Aging Period

The value in this profile option indicates the number of days between the receipt date and the Payment on Receipt automatic invoice creation date. For example, a value of 2 means that Payment on Receipt creates invoices only for receipts that are 2 or more days old. Any corrections or returns you make against a receipt during that 2-day period are included on the Payment on Receipt invoice.

PO: ERS Invoice Number Prefix

'ERS-' is the prefix that appears before all invoices that you create automatically using Payment on Receipt. This profile option allows you to change this prefix. For example, shortening this prefix allows extra spaces for longer packing slip or receipt numbers.

PO: Item Cross Reference Warning

Indicates the Item Cross Reference Type that you want to use as a disposition warning message for requisitions.

PO: Legal Requisition Type

Indicates whether users can enter internal requisitions sourced from stock by means of an internal sales order, purchase requisitions sourced from a purchase order, or both types. Available values are Both, Internal, and Purchase.

PO: Price Tolerance (%) for Catalog Updates

A value in this profile option specifies the maximum percentage increase allowed to an item's price when your supplier sends updated price/sales catalog information through the Purchasing Documents Open Interface. This profile option affects only blanket purchase agreements and catalog quotations imported through the Purchasing Documents Open Interface. If the tolerance is exceeded, the buyer receives a notification and can accept or reject the price increase in the Exceeded Price Tolerances window. This profile option is used only if price tolerances are not already defined at lower levels, in the purchase agreement Terms and Conditions window or the Supplier-Item Attributes window..

PO: Release during ReqImport

Yes or No indicates whether Purchasing can automatically create releases during the Requisition Import process.

PO: Set Debug Concurrent ON

This profile option is used, usually by technical support staff only, for finding problems with Requisition Import. The default value is No. The user can view and update this profile option. It can also be updated at the user, responsibility, application, and site levels.

PO: Set Debug Workflow ON

This profile option is used, usually by technical support staff only, for finding problems with purchasing workflow processes. The default value is No. The user can view and update this profile option. It can also be updated at the user, responsibility, application, and site levels.

PO: Supplier Pricing Method

If you have upgraded from a previous release, you will see this profile option in the application, but the profile option is no longer used.

PO: Use P-Cards in Purchasing

Set this profile option to yes if you use procurement card--also known as P-Card or corporate credit card--numbers on requisitions in iProcurement. Set this profile option to Yes to display the procurement card number in the Purchase Orders, Releases, and Purchase Order Headers summary windows.Set this profile option to No if you do not have I procurement installed or do not want to display the procurement card field to buyers. Purchasing windows can physically display the procurement card field even if I Procurement is not installed and procurement cards aren't used. Therefore, set this profile option to No if you are not using procurement cards.

PO: Warn if RFQ Required before Auto Create

Yes or No indicates whether you are given a warning message and an opportunity to cancel auto create if one or more of the requisition lines selected for inclusion requires an RFQ and has not been placed on an RFQ.If you use the PO Create Documents workflow to create purchase orders automatically from approved requisition lines, note that setting this profile option to Yes can affect the workflow. If it is set to Yes and the requisition line is not on an RFQ (but RFQ required is checked for the requisition line), the workflow stops automatic document creation because it is unable to issue the warning. (The requisition line will still be available in the Auto Create Documents window.) Even if an RFQ is required for the requisition line, as long as this profile option is set to No, the workflow will continue creating the document.

PO: Workflow Processing Mode

Affects the performance of the Purchasing approval workflow processes:Online Completes an entire approval workflow process before letting you proceed to the next activity, but provides you with an updated Status (for

purchase orders) as soon as it finishes.

PO: Write Server Output to File

Yes or No indicates whether log details are written to a flat file rather than to the standard concurrent manager details log viewable through the View Log button in the Submit Request window when running the Purchasing Documents Open Interface program. Yes means log details are written to a flat file. No means log details are written to the concurrent manager log screen, which can cause overflow problems for large catalogs. Leaving this profile option blank means log details are not written at all, which improves performance.You need to consider a value for this profile option only when debugging a price/sales catalog submission from your supplier through the Purchasing Documents Open Interface.

RCV: Allow routing override

Yes or No indicates whether the destination type assigned during requisition or purchase order entry can be overridden at receipt time.

RCV: Fail All ASN Lines if One Line Fails

If you choose yes, you can reject an entire Advance Shipment Notice (ASN) if any ASN line fails validation or processing. If you choose No, then you can accept an ASN if at least one ASN line is successful.

RCV: Print Receipt Traveler

Yes or No indicates whether Purchasing automatically prints the receipt traveler when you perform a receipt or a receiving transaction, and when you match unordered receipts. You can always print receipt travelers from the Submit Requests window.

RCV: Processing Mode

Indicates the processing mode used after you save your work for receiving transactions:Batch The transaction goes to the interface table, where it will be picked up the next time the Receiving Transaction Processor runs.

Open and Closed Issues for this Deliverable

Open Issues

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Closed Issues

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