DRAfT - Oyster Bayoysterbaytown.com/wp-content/uploads/DraftResos03262019.pdf · DRAfT Meeting of March 26, 2019 RESOLUTION P-6-19 WHEREAS, The 2019 Budget, ... 015-19 DPS $2,000.00

DRAfT

Meeting of March 26, 2019 RESOLUTION P-6-19

WHEREAS, The 2019 Budget, adopted October 30, 2018 established the titles and salaries of officers and employees of the Town of Oyster Bay pursuant to Section 27 of Town

Law, and other Local Laws relating to the establishment of Town Departments, and Rules and

Regulations governing appointments, etc., of employees; and

WHEREAS, The adoption of said 2019 Budget, on October 30, 2018, was by a

Resolution of the Town Board; and

WHEREAS, Resolution #Pl 063, dated December 12, 1972, provides a procedure for

the amendment of the Resolution establishing grades, salaries and titles as required and

requested by Department Heads,

NOW, THEREFORE, BE IT RESOLVED, That the Budget as adopted be and hereby

is amended to reflect the approved additions and deletions as indicated by the attached.

Meeting of March 26, 2019 Resolution No. DRAFT

TF-6-2019

RESOLVED, That the Comptroller be and he hereby is directed to Transfer Funds within the various Departments Accounts as'· indic::ated:

ITEM NO. DEPT. AMOUNT FROM 014-19 PKS $7,524.00 PKS A 7110 46300 000 0000

TO $7,524.00 PKS A 7110 25000 000 0000

FROM $6,000.00 PKS A 7110 46300 000 0000

TO $6,000.00 PKS A 7110 41710 000 0000

FROM 015-19 DPS $2,000.00 DPS A 3010 25000 000 0000

TO $2,000.00 DPS A 3010 44900 000 0000

~ FROM

$4,000.00 DPS A 3010 14000 000 0000 a,

TO C: ._ $4,000.00 DPS A 3010 41400 000 0000 0

>.ti al ""'

Ji~ FROM $1,200.00 DPS A 3010 44140 000 0000

-~~ j TO >-£0 $1,200.00 DPS A 3010 47200 000 0000 a,

;§ I" FROM 016-19 DGS $15,000.00 DGS A 1620 42200 000 0000

TO $15,000.00 DGS A 1620 46100 000 0000

FROM 017-19 CMP $600.00 CMP A 1315 44140 000 0000

TO $600.00 CMP A 1315 47200 000 0000

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TO:

FROM:

DATE:

SUBJECT:

TOWN OF OYSTER BAY Inter-Departmental Memorandum

Memorandum Docket

Joseph G. Pinto, Commissioner Department of Parks

March 6, 2019

2019 Transfer of Funds

Town Board authorization is hereby requesting that the Comptroller transfer the following:

FROM: PKS-A-7110-46300-000-0000 PKS-A-7110-46300-000-0000

TO: PKS-A-7110-25000-000-0000 PKS-A-7110-41710°000-0000

Building, Property Maintenance Building, Property Maintenance

General Equipment Signs, Supplies

$7,524.00 $6,000.00

$7,524.00 $6,000.00

This transfers are being requested to provide funds necessary for General Equipment and Signs, Supplies. 1

JGP:dim cc: Town Attorney(+ 7 copies)

TO:

TOWN OF OYSTER BAY

Inter-Departmental Memo

March 15, 2019

MEMORANDUM DOCKET

FROM: JUSTIN McCAFFREY, COMMISSIONER, PUBLIC SAFETY

TRANSFER OF FUNDS Subject:

Town Board authorization is hereby requested for the following transfer of funds:

FROM: TO:

DPS A 3010 25000 000 0000 DPS A 3010 44900 000 0000 GENERAL EQUIPMENT OTHER CONTRACTS $2000.00 $2000.00

The above transfer is necessary for the maintenance and repairs of various physical security assets within the Town.

FROM:

DPS A 3010 14000 000 0000 SHIFT DIFFERENTIAL $4000.00

TO:

DPS A 3010 41400 000 0000 UNIFORMS $4000.00

The above transfer is necessary for the ordering and issuing various summer weight uniform items.

DPS A 3010 44140 000 0000 TRAlNlNG $1200.00

DPS A 3010 47200 000 0000 TRAVEL EXPENSES $1200.00

The above transfer is necessary for the reimbursement of travel expenses to training seminars for required certifications.

cc: Legislative Affairs (7) Comptroller's Office

l/1(c Justin McCaffrey Commissioner Public S

Date:

To:

TOWN OF OYSTER BAY

INTER - DEPARTMENTAL MEMO

MARCH 15, 2019

MEMORANDUM DOCKET

From:

Subject:

ERIC TUMAN, COMMISSIONER OF GENERAL SERVICES

OPERATING ACCOUNTS - TRANSFER OF FUNDS

The following transfer is respectfully requested:

FROM: DGS A 1620 42200 000 0000 LIGHTS, POWER, WATER $15,000.00

TOTAL $15,000.00

TO: DGS A 1620 46100 000 0000 EQUIPMENT MAINTENANCE $15,000.00

TOTAL $15,000.00

JUSTIFICATION: TRANSFER OF FUNDS NEEDED TO COVER THE SHORTAGE OF AVAILABLE FUNDS REQUIRED TO SERVICE EQUIPMENT NOT COVERED UNDER AN ANNUAL CONTRACT

Town Board approval is respectfully requested.

ET/nl cc: Town Attorney + 7 Copies

Enc Tuman Commissioner of General

~/ TOWN OF OYSTER BAY


To: MEMORANDUM DOCKET

From: STEVEN C. BALLAS, COMPTROLLER

Subject: 2019 TRANSFER OF FUNDS

March 19, 2019

Town Board authorization is hereby requested to transfer funds from the following account:

Account No.

From: CMP A 1315 44140 000 0000

To: CMP A 1315 47200 000 0000

Object Description

Training Expenses

Travel

Amount

$600.00

$600.00

This transfer is necessary to cover expenses for the Comptroller's Office Staff to attend the 40th

Annual New York-Government Finance Officers' Association Conference, and various other Training seminars such as Governmental Accounting training, etc.

SCB:rnj

cc: Town Attorney (7) Reading File

fJlcc/J:~ STEVEN C. BALLA COMPTROLLER

AFT

WHEREAS, Neil 0. Bergin, Commissioner, Department of Environmental Resources, by memorandum dated February 26, 2019, requested Town Board authorization to host the 2019 Dune Stabilization Program at TOBAY Beach, on Saturday, March 30, 2019, and

' purchase food, supplies and reusable grocery bags for the staff and volunteers of said Program, in an amount not to exceed $5,000.00,

RESOLVED, That the Comptroller is hereby authorized and directed to make payments for same, upon submission of duly certified claims, after audit, and the funds for said payments are to be drawn from Account No. DER A8090 47680 000 0000.

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TOWN OF OYSTER BAY Inter-Departmental Memo

February 26, 2019

TO: MEMORANDUM DOCKET

FROM: NEIL 0. BERGIN, COMMISSIONER DEPARTMENT OF ENVIRONMENTAL RESOURCES

SUBJECT: 2019 DUNE STABILAZATION PROGRAM DER FILE NO.: G-500 & E-900

The Department of Environmental Resources (DER) respectfully requests Town Board authorization to host the 2019 Dune Stabilization Program at TOBAY Beach in cooperation with the Parks Department on Saturday, March 30, 2019 starting at 10 a.m.

Residents and organizations such as scouting groups, environmental awareness groups, and local residents participate in the program attracting over 1,000 volunteers each year. The TOBAY Beach Dune Stabilization Project is one of the most successful examples of government and residents working together for a common cause, in this case helping to preserve the dunes.

The Department of Environmental Resources provides the volunteers with healthy snacks, coffee, tea, and hot chocolate.

It is hereby requested to host the Dune Stabilization Program at TOBAY Beach and to purchase food and supplies for said Program, in the amounts not to exceed $5,000.00. Funds for this purpose are available in Account No. DER A8090.47680-000-0000.

R OF ENVIRONMENTAL RESOURCES

NOB:MW

C: Office of the Town Attorney w/7 copies Hon. Michele M. Johnson, Town Board Steven C. Ballas, Comptroller Joseph Pinto, Commissioner/Parks Attn: William Zang Brian Nevin, Public Inforrp.ation Officer

.,/

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WHEREAS, Maureen A. Fitzgerald, Commissioner, Department of Community ·and Youth Services, by memorandum dated March 7, 2019, requested Town Board authorization to employ performers to provide entertainment for GAP Program participants at a cost, as follows, with fees to be paid by Friends of the Community Services Dept, Inc.:

Timothy Aldridge 38 Constable Lane Levittown, New York, 117 56 Performance date: Friday, April 12, 2019 Location: Syosset-Woodbury Community Center Fee: $300.00 Performance date: Tuesday, May 14, 2019 Location: Hicksville Community Center Fee: $300.00

Mayhem Long Island 33 Carriage Lane Plainview, New York, 11803 Performance date: Tuesday, April 16, 2019 Location: Syosset- Woodbury Community Center Fee:No Fee

Thomas Ciavarelli 55 Arizona Avenue Syosset, New York, 11791 Performance date: Saturday, May 11, 2019 Location: Marjorie R. Post Community Park Fee: $10.00 per enrollee

Skalberg Caterers 603A Montauk Highway Lindenhurst, New York, 11757 Performance date: Tuesday, May 14, 2019 Location: Hicksville Community Center Fee: $10.50 per enrollee

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is accepted and approved, and the Supervisor, or his designee, is authorized to execute an agreement to employ the aforementioned performers, for the purpose of providing

,,·1 ....

entertainment to GAP Program participants, to be paid by the Friends of the CornmW1ity Services Dept., Inc.

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TOWN OJF OYSTJER JBA Y Inter-Departmental Memorandum

March 7, 2019

TO: Memorandum Docket

FROM: Maureen A. Fitzgerald, Commissioner Department of Community and Youth Services

SUBJECT: Services for GAP

The Department of Community & Youth Services requests Town Board authorization to employ the services of the performers and caterers listed on the attached sheet for the dates and locations noted. They will be providing entertainment and food for GAP Program participants. These services will be paid by Friends of the Community Services Dept., Inc.

Therefore, it is respectfully requested that the Town Board authorize the Town to enter into agreements as negotiated and attached and further authorize the Supervisor and/or his designee to execute said agreements.

MAF:jd Attachments cc: Town Attorney (+7 copies)

reen A. Fitzgerald Commissioner

Name/ I Check Made Address I Performance Date I Performance Location I Fee

Payable To

Timothy Aldridge 38 Constable Lane Friday, 4/12/19 Syosset-Woodbury Community Center $300.00

Levitt own, NY 117 56 Tuesday, 5/14/19 Hicksville Community Center $300.00

Mayhem Long Island I 33 Carriage Lane Tuesday, 4/16/19 Syosset-Woodbury Community Center No Fee

Plainview, NY 11803

Thomas Ciavarelli [ 55 Arizona Avenue Syosset, NY 11791

I Saturday, 5/11/19 Marjorie R. Post Community Park $10.00 per

enrollee

Skalberg Caterers I 603A Montauk Highway I Tuesday, 5/14/19 Hicksville Community ~e~ $10.50 per

Lindenhurst, NY 11757 enrollee

Contract No.: 059-2019

Contract

This Contract, made by and between the Town of Oyster Bay's Department of Community and Youth Services, located at 977 Hicksville Road, Massapequa, New York 11758 (hereinafter referred to as "TOWN") and Timothy Aldridge, located at 38 Constable Lane, Levittown, New York 11756 (hereinafter referred to as "CONTRACTOR") in consideration of mutual interests provided for hereby, the parties herein agree as follows:

Performance by:

Date:

Location:

Amount:

Timothy Aldridge

April 12, 2019

Syosset Woodbury Community Center

$300.00

In consideration of these services, the Friends of the Community Services Department, Inc., agrees to pay CONTRACTOR the sum of Three hundred dollars. If CONTRACTOR fails to appear, or is incapacitated from rendering a performance through sickness or otherwise, CONTRACTOR shall not receive any compensation. Payment for the above services shall be made upon submission of your invoice and the claim form provided by TOWN.

TIMOTHY ALDRIDGE

CONTRACTOR

---DATE:

TOWN OF OYSTER BAY

COMMISSIONER

DATE: --------' 2019

i7 .\' e

~~ 1;

i£i 0

WHEREAS, Maureen A. Fitzgerald, Commissioner, Department of Community . and Youth Services, by memorandum dated March 7, 2019, requested Town Board authorization to employ performers to provide entertainment for GAP Program participants at a total cost of $850.00, as follows:

Kidz Entertainment, Inc. 2914 Carnation A venue Baldwin,NewYork, 11510 Performance date: Friday, April 5, 2019 Location: North Massapequa Community Center Fee: $500.00

Brooklyn Martial Arts, Inc. 289 Livingston Street Brooklyn, New York 11217 Performance date: Friday, May 10, 2019 Location: Syosset-Woodbury Community Center Fee: $350.00

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is accepted and approved, and the Supervisor, or his designee, is authorized to execute an agreement with the aforementioned performers, for the aforementioned dates and locations, at a total cost of $850.00, for the purpose of providing entertainment to GAP Program participants; and be it further

RESOLVED, That the Comptroller is hereby authorized and directed to make payment for same, upon presentation of a duly certified claim, after audit, with the funds for said payment to be drawn from Account No. CYS A 7020 47660 000 0000.

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March 7, 2019

TO: Memorandum Docket

FROM: Maureen A. Fitzgerald, Commissioner Department of Community and Youth Services

SUBJECT: Services for GAP

The Department of Community & Youth Services requests Town Board authorization to employ the services of the performers listed on the attached sheet for the dates and locations noted. They will be providing entertainment for GAP Program participants.

The total cost of these services is $850.00. Funds will be available in Account CYS A 7020 47660 000 0000, Special Events. In accordance with Guideline 5, Section b, of the Town Procurement Policy, these services are exempt from the solicitation, written proposal or requirements of the policy.

Therefore, it is respectfully requested that the Town Board authorize the Town to enter into agreements as negotiated and attached and further authorize the Supervisor and/or his designee to execute said agreements.

MAF:jd Attachments cc: Town Attorney (+7 copies)

en A. Fitzgerald Commissioner

Name/ Check Made Payable To

Kidz Entertainment, Inc.

Address

2914 Carnation Avenue Baldwin, NY 11510

Brooklyn Martial Arts I 289 Livingston Street Brooklyn, NY 11217

Performance Date Performance Location Fee

Friday, 4/5/19 North Massapequa Community Center $500.00

Friday, 5/10/19 $350.00

Contract No.: 058-2019

Contract

This Contract, made by and between the Town of Oyster Bay's Department of Community and Youth Services, located at 977 Hicksville Road, Massapequa, New York 11758 (hereinafter referred to as "TOWN") and Kidz Entertainment, Inc., located at 2914 Carnation Avenue, Baldwin, New York 11510 (hereinafter referred to as "CONTRACTOR") in consideration of mutual interests provided for hereby, the parties herein agree as follows:

Performance by: Kidz Entertainment, Inc.

Date: April 5, 2019

Location: North Massapequa Community Center

Amount: $500.00

In consideration of these services, the TOWN agrees to pay CONTRACTOR the sum of Five hundred dollars. If CONTRACTOR fails to appear, or is incapacitated from rendering a performance through sickness or otherwise, CONTRACTOR shall not receive any compensation. Payment for the above services shall be made upon submission of your invoice and the claim form provided by TOWN.

KIDZ ENTERTAINMENT, INC.

---+ DATE:

CONTRACTOR

--------' 2019

TOWN OF OYSTER BAY

DATE:

COMMISSIONER

________ ,2019

WHEREAS, pursuant to public notice, bids were duly and regularly received on November 19, 2018, for Recycling Services For the Town of Oyster Bay, pursuant to Contract No. SE 002-19, in accordance with the specifications contained therein; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public Works/Highways and John C. Tassone, Deputy Commissioner, Department of Public Works, by memorandum dated February 27, 2019, requested that the bids for Contract No. SE002-l 9 be rejected; and

WHEREAS, Eric Tuman, Commissioner, Department of General Services, by memorandum dated March 11, 2019, advised that all bids received for Contract No. SE002-19 was rejected,

NOW, THEREFORE, BE IT RESOLVED, That the request, as hereinabove set forth is accepted and approved, and the bids received in connection with Contract No. SE002-19 are hereby rejected.

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To:

From:

Date:

Subject:

Town of Oyster Bay Inter-Departmental Memo

MEMORANDUM DOCKET

ERIC TUMAN, C::OMMISSIONER GENERAL SERVICES DEPARTMENT .

March 11, 2019

REJECTION BID PROPOSAL SE 002-19, RECYCLING SERVICES FOR THE

TOWN OF OYSTER BAY

Please be advised that I am rejecting all bids received for the subject bid proposal for contract in accordance with the memorandum received from the Department of Public Works dated February 27, 2019 (attached).

ET/sc Attachments

cc: Town Attorney (7) Comptrollers/ Accounts Payable Department of Public Works

Eric Tuman,~ssioner Department of General Services

TO:

FROM:

THROUGH:

SUBJECT:

TOWN OF OYSTER BAY

INTER-DEPARTMENTAL MEMO

FEBRUfl;",_El.Y ;IT,

ERIC TUMAN, COMMISSIONER DEPARTMENT OF GENERAL SERVICES

JOHN C. TASSONE DEPUTY COMMISSIONER DEPARTMENT OF PUBLIC WORKS

RICHARD W. LENZ, P. E., COMMISSIONER DEPARTMENT OF PUBLIC WORKS/HIGHWAY

RECYCLING SERVICES FOR THE TOWN OF OYSTER BAY CONTRACT NO. SE 002-19

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C;). rl1 -· -< (/,' -~ ·~··

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2019

"'u C::0 ::Of"'1 (")0 ::cr'1 ►-(/'J< _rn z;o G)

As you are aware, your office publicly opened bids for the above mentioned contract on November 19, 2018.

At this time, the Department of Public Works does not wish to award service order contract SE002-19 and all items be rejected.

Please proceed accordingly.

RWUJCT/MR/lk

rJI. Cc: Daniel Pearl, Deputy Commissioner I DPW

SE002-19 reject bids to GS

· Very truly yours,

WHEREAS, in accordance with the provisions of Chapter 30 - Ethics, of the Code of the Town of Oyster Bay and regulations promulgated thereunder, the Town Board must make an annual determination regarding which elected officials, officers and employees must file a financial disclosure form for that year, and such determination must be filed with the Town of Oyster Bay Board of Ethics; and

WHEREAS, Steven Leventhal, Esq., counsel to the Board of Ethics, by letter dated March 11, 2019, requested that the Town Board consider the following list of individuals file financial disclosure forms for the year ended December 31, 2018:

OFFICE OF THE EXECUTIVE Joseph S. Saladino, Supervisor Gregory W. Carman, Jr., Deputy Supervisor Robert Darienzo Erin Smith-Kelly Ronald Scaglia Roy Seter Elizabeth T arpinian

INSPECTOR GENERAL Brian J. Noone

JONES FUND TRUSTEES Michael Scarpa Daniel S. McLane Robert McGeever

OFFICE OF THE TOWN BOARD Joseph D. Muscarella, Councilman Anthony D. Macagnone, Councilman Michele M. Johnson, Councilwoman Louis B. Imbroto, CouncilmaI). /t Thomas P. Hand, C01mflivJw,~~t.'1' Steven L. Labriola, Coun~ .;c·';J):,, Karen Romito Solomon i · · · · ;.P

Nancy Haarstick ,it },·•'' ''<,,;l Donna Weiss Emma Rosasco Meredith Gioeli · Henriette McDonald Brian Nevin Marta Kane BrianP. DeVine Kurt Ludwig Michael Schwalje Marybeth Krummenacker

(Office of Town Board, continued)

RichZyta Esther Alter James Suozzi Maryann Webb Susan Cloninger

OFFICE OF THE TOWN ATTORNEY Joseph Nocella, Town Attorney Thomas M. Sabellico, Special Counsel Ralph P. Healey, Special Counsel Raymond J. Avema Paul Ehrlich Elizabeth A. Faughnan Regan Lally Jeffrey Lesser Matthew M. Rozea Frank M. Scalera Dennis P. Sheehan Samantha A. Goetz Carol A. Strafford

OFFICE OF THE TOWN CLERK James Altadonna, Jr., Town Clerk Raymond T. Spagnuolo, Deputy Town Clerk TinaMarie Polito-Roehn Keith Wilson

OFFICE OF THE RECEIVER OF TAXES James J. Stefanich, Receiver of Taxes Maura Fahey Laura A. Vianello

DRAFT

OFFICE OF THE COMPTROLLER Steven C. Ballas, Comptroller Christine M. Wiss, Deputy Comptroller John J. Bellock Joseph E. Carbone t~\ Richard P. Principe lit 1

11, Madalena Sabatino 't ··· ;~'t;i7'

f;:I.l DEPARTMENT OF COMMUNITY AND YOUTH mVIC~ Maureen A. Fitzgerald, Commissioner Patricia A. Beckerle, Deputy Commissioner Sharon Betz Mary E. Hurst Maureen Loesch

(Community and Youth Services, continued)

'Mary T. Ryan Joseph Visconti Iris Williams

DEPARTMENT OF GENERAL SERVICES Eric Tuman, Commissioner Ralph Raymond, Deputy Commissioner Thomas Bradke Brian Brown Jaime Conologue Susan Cowley Frank Frost Francene Iaizzo Ernest Lustenring Robert Scarpa

DEPARTMENT OF HUMAN RESOURCES John Canning, Commissioner Vicki Spinelli, Deputy Commissioner Richard LaMarca Denise Olivieri-Rosner

DEPARTMENT OF INTERGOVERNMENTAL AFFAIRS Frank Sammartano, Commissioner Colin Bell, Deputy Commissioner Peter Aiello Linda Scalera John Sarcone

,I ,;f?t·

DEPARTMENT OF PLANNING AND DEVELOPMENT Elizabeth Maccarone, Commissioner Timothy R. Zike, Deputy Commissioner James McCaffrey, Deputy Commissioner Jill Gartmayer Michael Fabrizio James Spano John Jordan III Scott Byrne Gregory Aiello Michael Bathie James Baudille Thomas Burke Joseph Cangro Nicholas Condoleo Joseph Disalvo Bryan Hardman

\\ ·,,il;

(Dept: of Planning and Development, continued)

Dennis Hill Michael Landman David Mercado Richard Peters Vito Rella Michael Esposito John Bacigalupo Kevin Conway Nicholas Domingo James Jazwinski Margaret Lippolt Richard Marino Robert Cornicelli Joseph Ciambra John Rice Eileen Cannizzaro Michael Dicarlo Kenneth Feeley Suzanne Fitzgerald Kamila Matu!ik Gus Mavroudis Emily Monteleone Thomas Robinson Lynneann Sullivan Craig Thomas Linda V arricchio Luis Zeda Liam O'Keefe James Nicollet Lara Jahchan Eileen Katz James Whalen Alex Chebuske Jeffrey Vitale John Laruccia Rick Fiumara

Rita Byrne Rebecca Alesia Kathleen Mulligan Lois Schmitt Arlene Van Loan Lewis Y evoli John Fanning

PLANNING ADVISORY BOARD Angelo Stanco Anthony DiLeonardo Louis Warner Clifford P. Chabina James Castellane

LANDMARKS PRESERVATION COMMITTEE Michael Dileo John Collins Denise Gold Matthew Lenner Patrick Stone

PLUMBERS AND ELECTRICAL BOARDS Barry Konchinski Thomas Bailey, Sr. Thomas Blacharski Kevin Viteritti Albert J. Bruns Brian Quinn James Lorenzo Robert Ceriello Michael Silvestri

DEPARTMENT OF PUBLIC WORKS Richard W. Lenz, P.E., Commissioner John Caruso Michael Cipriano William Fox Sunita Chakraborti Vincent Ciccolella Daniel Haas Frank Melillo III Daniel Midgette ., Richard Porcelli, Jr. Ac1. Matthew RUSSl?e;•··wp./ '\ Robert Spinent·,1,~. f p:r Leonard Symons/,i r,;, John Tassone .i>•· 0 "<\. Patrick White Brian Kunzig Hans Stronstad Robert Tassone Daniel Pearl Jeffrey Pravato

HIGHWAY DEPARTMENT John P. Bishop, Deputy Commissioner Peter Brown John Guarino Donald Pascucci Lenore Booth Kenneth Bishop Scott Pfeifer Douglas Robalino Daniel Kornfeld Amanda Moody Rubina Ussman Christopher Gioia Terry Wulforst

DEPARTMENT OF ENVIRONMENTAL RESOURCES Neil 0. Bergin, Commissioner George Baptista, Deputy Commissioner Julia Schneider Laurie Scarpa Thomas Licata Thomas Ryan Gary Terrell

DEPARTMENT OF PARKS Joseph Pinto, Commissioner Greg Skupinsky, Deputy Commissioner Frank Gatto, Deputy Commissioner William Zang Vincent Saviano Anthony Alesi, Jr. Donna Antetomaso Anthony Curcio Bernard Deschamps Andrew Gaynor Rachelle Gucker Chris Keehner Kurt Letta! Travis McCabe Chris Nocella Thomas Nunns Michael Principe Robert Schiff Andrew Rothstein Susan Macagnone Sean Gardner

(Department of Parks, continued)

Vincent Capuano Dan Mendelson Gina Valli Ernest Weber John Petrosante Neil Varricchio Greg Kolodinski Gary Bergenstock Jackie Devlin Patricia Woodstock Gabrielle Pontillo MikeRauff

DEPARTMENT OF PUBLIC SAFETY Justin McCaffrey, Conunissioner Robert Mangano, Deputy Commissioner Gregory Mangino

BOARD OF ETHICS Alfred C. Constants ill Margaret Eaton Rabbi Perry Raphael Rank

NOW, THEREFORE, BE IT RESOLVED, That this Town Board does hereby determine that all individuals contained in the abovernentioned list shall complete a Statement of Financial Disclosure for the 2018 calendar year, and file same with the Town of Oyster Bay Board of Ethics on or before May 15, 2019; and be it further

RESOLVED, That the Department of Human Resources is Q},;r!lby,1~ected to

supply the title, social security number, and office address for each indj{,jdual'dn,"'"1he , _- · __ · ·, '·\;)YF

abovementioned list, and forward the completed list to the Town of Oyster Bay Board ofE1;hics. -#- I / ,,.z, >'•{,

+'-'"" '"<:_

"*

OF COUNSEL:

Steven G. Leventhal, Esq.

Samantha Spadaro Secretary

Thomas M. Sabellico, Esq. 54 Audrey Avenue

Oyster Bay, NY 11771

Dear Mr. Sabellico:

TOWN OF OYSTER BAY BOARD OF ETHICS

54 Audrey A venue

Oyster Bay, New York 11771

( 5 I 6) 624-6860

boardo[[email protected]

Re: Annual Financial Disclosure- 2019

BOARD OF ETHICS Alfred C. Constants III

Chair

Margaret Eaton Rabbi Perry Raphael Rank

March 11, 2019

It is respectfully requested that the Town Board adopt the accompanying list of persons required to file annual statements of financial disclosure for the year ended December 31, 2018, pursuant to Town Code 30-22. The annual disclosure statements for the 2018 reporting be filed with the Board of Ethics on or before May 15, 2019.

Very truly yours, Ste,,e,,tj.L~

Steven G. Leventhal

WHEREAS, by Resolution No. 863-2017, adopted on December 12, 2017, the Town Board authorized and directed D & B Engineers & Architects, P.C. to perform On-Call Engineering Services relative to Groundwater Monitoring for the Old Bethpage Landfill, in connection with Contract No. PWC27-18, for a two (2) year period, from January I, 2018 through December 31, 2019; and

WHEREAS, D & B Engineers & Architects, P.C., by letter dated February 28, 2019, described the scope of work to be performed under Contract No. PWC27-18, in an

ount not to exceed $36,000.00, in connection with providing On-Call Engineering Services related to groundwater monitoring, groljlldwater reports, as well as laboratory analytics, for the Old Bethpage Landfill; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Departments of Public Works/Highways, by memorandum dated March 8, 2019, requested Town Board authorization for D & B Engineers & Architects, P.C. to provide the aforesaid On-Call Engineering Services under Contract No. PWC27-18 related to groundwater monitoring, groundwater reports, as well as laboratory analytics, for the Old Bethpage Landfill, and further requested that the Comptroller be directed to issue an encumbrance order in an amount not to exceed $36,000.00 for this purpose; and

WHEREAS, funds in the amount of $36,000.00 to satisfy said engineering costs are available in Account No. DER SR0S 8160 44800 000 0000,

NOW, THEREFORE, BE IT RESOLVED, that the requests as hereinabove set forth are accepted and approved, and D & B Engineers & Architects, P.C. is hereby authorized to proceed to provide the aforementioned services in connection with Contract No. PWC27-18, On-Call Engineering Services Relative to Engineering for the Old Bethpage Landfill, and the Comptroller is hereby authorized and directed to issue an encumbrance order in an amount not to exceed $36,000.00, with funds to be drawn from Account No. DER SR0S 8160 44800 000 0000.

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\C\ . '

TOWN OF OYSTER BAY


TO

FROM

SUBJECT

MEMORANDUM DOCKET

RICHARD W. LENZ, P.E., COMMISSIONER DEPARTMENT OF PUBLIC WORKS/HIGHWAY

ON-CALL CONSULTANT SERVICE REQUEST CONTRACT NO. PWC27-18

March 8, 2019

GROUNDWATER MONITORING FOR THE OLD BETHPAGE LANDFILL ACCOUNT NO.: DER SR0S 8160 44800 000 0000

The consultant, D&B Engineers & Architects, P .C., has been approved by the Commissioner of Public Works to provide technical services under On-Call Contract No. PWC27-18 by Resolution No. 863-2017 for the subject project. Funds have been made available by the Director of Finance.

Attached is a letter dated February 28, 2019 from D&B Engineers & Architects, P.C. regarding the scope of work to be performed in an amount not to exceed $36,000.00. Services to be provided include groundwater monitoring, groundwater reports, as well as laboratory analytics.

Attached is an availability of funds in the amount of $36,000.00 to satisfy said engineering costs from the Office of the Director of Finance indicating that funds are available in Account No. DER SR0S 8160 44800 000 0000.

It is hereby requested that the Town Board authorize, by Resolution, D&B Engineers & Architects, P.C. under Contract No. PWC27-18, On-Call Technical Assistance Relative to Groundwater Monitoring For The Old Bethpage Landfill and requests that the Comptroller be directed to issue an encumbrance order for this purpose.

W.LENZ, .E.

RWL/~/MR/lk

Attachment

OMMISSIONER DEPARTMENT OF PUBLIC WORI<S/HIGHWAY

cc: Office of the Town Attorney (w/7 copies) Steven Ballas, Compttoller Neil 0. Bergin, Commissioner/Environmental Kathy Stefanich, Administrative Division/DPW

l'WC27-18 D&B DOCKET 2019 FUNDS

,

ON-CALL CONSULT ANT SERVICE / REQUIREMENTS CONTRACT REQUEST FOR AVAILABILITY OF FUNDS

Requesting Division/Department ENVIRONMENTAL RESOURCES

THIS SECTION TO BE COMPLETED BY DEPARTMENT ADMINISTERING ON-CALL CONSULTANT CONTRACT

Contract Number PWC 27-18

Contract Period 1/1/2018 - 12/31/2019

Consultant/Contractor D&B ENGINEERS & ARCHITECTS, P.C.

Discipline GROUNDWATER MONITORING FOR THE OLD BETHPAGE LANDFILL

Total Authorization $36,000.00

Resolution No. 863-2017 Date 12/12/2017 -------===-'------- ___ ...;_:;c;...;..::='-'--'----

Funded To Date $0.00 -------------"-=-'-------------Amount Requested $36,000.00 -----------~~--------------

Account To Be Used ____ l>::_2fJ..~...::S::..:i..e.»o.(""'---"i'-'-1-"-i.,--=o __ Y_~_B_o_o_o_DO __ o_c.:>_o_o __

If Capital Account, State The Related Contract Number: __________ _ Description Of Work If a Capital Account is used and work is not related to a Capital Project, specify the nature of the

requested seNice that qualifies it as a Capital Expense.

2019 GROUNDWATER MONITORING SERVICES

Work To Be Completed In Contract Period: YesW No□ A "No" response will require Town Board authorization to extend the contract period.

Required Insurances Are In Effect: Yes W No□ A "No" response will prevent further processing of this form.

Required 50% Performance Bond For This Request In Effect YesO NoO N!AW Amount of Bond $

Requesting Division/Departmen1

Si~~ ~f ~~~f-~a"'~---------

DPW Approval

Title

Date

Signature

t.)i'...p.J~

'i)<r~~ C.,, ~-'>, - ,- Title issioner df Public Works

3 ~ , 'r Date 3 1 ~

THIS SECTION TO BE COMPLETED BY THE DIRECTOR OF FINANCE

Amount Requested 3' ""~') . "II<> --''--'+-------------------------3") ( !>~ . .:>o

Date 3

TOWN OF OYSTER BAY WORK ORDER

This Section To Be Completed By The Department Of Public Works

Work Order No. ------- E.O. No. ______ _

Contract Start 1/1/2018 -------

Contract No. PWC 27-18 Contract End 12/31/2019 ---=----'""'-'--'----------

Commencement Date 1/1/2019

No claim shall be paid for work performed prior to the Commencement Date

Vendor Name and Address

D&B ENGINEERS & ARCHITECTS, P.C.

330 CROSSWAYS PARK DRIVE

WOODBURY, NEW YORK 11797

Requesting Town Department ENVIRONMENTAL RESOURCES -----------------------Contact MATTHEW RUSSO, P.E. -------~--- Phone 516-677-5719 ---------

Description of Work to be Performed (Attach Detail If Necessary)

OLD BETHPAGE LANDFILL GROUNDWATER MONITORING

2019 MONITORING EFFORT

This work order shall not exceed $ 36,000.00 -----------~~---P /ease notify the above mentioned contact person 48 hours prior to commencing any work.

Requesting Division/Department

+,. ~h, ~~Jc""-'l,J,,-s19nature- ,,,

Title t) <-p-,,L t., ,..,_.....,.__ <j

Date "3 ( ~ I 1 'i.

.].-D&B ENGINEERS r= -~AND

...... ~ARCHITECTS, P.C. 330 Crossways Park Drive, Woodbury, New York 11797 516-364-9890 • 718-460-3634 • Fax: 516-364-9045 • www.db-eng.com

Steven A. Fangmann, P.E~ BCEE President & Chairman

8oilrd of Directors

Robert L Raab, P.E, SCEE, CCM Senior Vice President

William D. Merklin, P.E. Senior Vice President

February 28, 2019

Mr. Matthew Russo, P.E. Department of Public Works Town of Oyster Bay 150 Miller Place Syosset, NY 11791

Re: Engineering Services for Groundwater Monitoring at Old Bethpage Landfill TOB Contract No. PWC 27-18 D&B No. 3617

Dear Mr. Russo:

As the Town's approved consultant for the above referenced contract, D&B Engineers and Architects, P.C. (D&B) is pleased to present the following proposal to the Town of Oyster Bay (the Town) to conduct Post-Termination groundwater monitoring at the Old Bethpage Landfill. D&B previously completed several years of quarterly Termination groundwater monitoring in accordance with the Town's Consent Decree with the New York State Department of Environmental Conservation (NYSDEC), and assisted the Town in obtaining approval from the NYSDEC in 2016 to enter into three years of semi-annual Post-Termination groundwater monitoring. Subsequently, D&B performed Post-Termination groundwater monitoring for the Town in 2017, with sampling in 2018 performed by others.

D&B proposes the following Post-Termination groundwater monitoring tasks for 2019 m accordance with the Consent Decree:

Old Bethpage Landfill Groundwater Monitoring

1. Post-Termination Groundwater Monitoring:

a. Semi-annual groundwater quality sampling of monitoring wells will be conducted· for VOCs, total and dissolved metals and leachate parameters. ·

b. The following 13 wells will be sampled during each sampling round: LF-1, LF-2, MW-SB, MW-6A, MW-6B, MW-6C, MW-6E, MW-6F, MW-SA, MW-SB, MW-9B, MW-9C and OBS-1. Note that well MW-6A has been observed to be dry during several s piing events, and will only be sampled if sufficient groundwater is present in the well.

"Facing Challenges, Providing Solutions, .. Since 1965"

D&B ENGINEERS AND ARCHITECTS, P.C.

Mr. Matthew Russo, P.E. Department of Public Works Town of Oyster Bay February 28, 20[9

c. Two semi-annual sampling rounds will be completed in 2019.

2. Groundwater Monitoring Reports:

Page2

a. Semi-annual Draft Groundwater Monitoring Reports for each sampling event will be submitted to the Town for review.

b. Each semi-annual report will be a stand-alone report, and will include the data obtained from all the previous Post-Termination Monitoring events. As part of this effort, we assume that the Town will provide D&B with the Post-Termination monitoring reports and groundwater data generated in 20 I 8.

c. D&B will prepare trend graphs for key contaminants and analyze Post-Termination Monitoring concentration trends.

d. After Town review, D&B will revise each semi-annual report, as required, and submit the final report to NYSDEC, no more than 60 days from each sampling event.

e. As the 2019 sampling represents the last round of Post-Termination groundwater monitoring under the Consent Decree with the NYSDEC, a third all-inclusive final report will be prepared to summarize the overall post-termination monitoring program. The report will demonstrate, or make an appropriate argument for substantial attainment of the criteria contained in Appendix A, Section Ill- Termination of the Town's Consent Decree with the NYSDEC. After Town review, D&B will revise this all-inclusive report, as required, and submitthe final report to NYSDEC. If necessary, D&B will meet with the Town's Engineer to discuss the findings and recommendations regarding the need for continued monitoring.

f. The second semi-annual report for 2019 will be submitted by October 2019, while the final Post-Termination monitoring pro gram report will be submitted by December 20 I 9.

g. A maximum of five (5) copies of each final report will be submitted.

3. Laboratory analyses for all samples will be conducted under a separate contract, as follows:

a. VOCs, metals and wet chemistry analyses will be conducted by Pace Analytical Services, Inc. (Pace), located at 575 Broadhollow Road in Melville, NY 11747, under direct contract with the Town.

b. Equipment for this assignment will be provided by Pine Environmental Services, Inc., located at Windsor Industrial Park, 92 North Main Street, Building 20, Windsor, NJ 08561.

D&B ENGINEERS AND ARCHITECTS, P.C.

Mr. Matthew Russo, P.E. Department of Public Works Town of Oyster Bay February 28, 2019

Page3

D&B respectively requests an authorization of $36,000 for the ·completion of the semi-annual sampling and reporting tasks for 2019, including the analysis of contaminanttrends for each report, and that the subcontractors, Pace Analytical Services, lnc. and Pine Environmental Services, Inc. also be approved for this project. Please note that this request includes adequate budget (a total of approximately $9,000) to prepare the final Post-Termination monitoring program report. Since Pace will be under contract with the Town, costs for laboratory analyses are not included in D&B 's authorization request.

If you have any questions or comments, please do not hesitate to contact me at (516) 364-9890, Ext. 3005.

Very truly yours,

, P.E.,BCEE

SAF/AC/nc cc: P. Sachs (D&B)

A. Caniano (D&B) •PX10076\SAF022819MR

.•

Meeting of December 12, 2017 Resolution No. 863-2017

WHEREAS, Richard W. Lenz, P .E., Commissioner, Department of Public Works, by memoranda dated November 27, 2017 and December 4, 2017, advised that the Department of Public Works issued a Request for Proposal to fums seeking to provide On-Call Engineering Services to the Town relative to Groundwater Monitoring for the Old Bethpage Landfill,

ting in the receipt of five (5) submissions, and after review and analysis of the submissions ased upon the technical merits of the responses has selected D & B Engineers & Arclritects,

P.C., to perform On-Call Engineering Services in conoection with Contract No. PWC27-18, for a two (2) year contract, from January 1, 2018 through December 31, 2019; and

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby accepted and approved and in connection with Contract No. PWC27-18, D & B

· eers & Architects, P .C., is hereby authorized and mrected to provide On-Call Engineering ervices relative to provide On-Call Engineering Services to the Town relative to Groundwater onitoring for the Old Bethpage Landfill, in connection with Contract No. PWC27-!8, for a two

2) year contract, from January I, 2018 through December 31, 2019.

#

The foregoing resolution was declared adopted after a poll of the members of the Board; the vote being recorded as follows:

cc: Supervisor (2) Town Attorney Comptroller Public Works

Supervisor Saladino Councilman Muscarella Councilman Macagnone Councilwoman Alesia Councilwoman Johoson Councilman lmbroto Councilman Hand

Aye Aye Aye Absent Aye Absent Aye

WHEREAS, by Resolution No. 865-2017, adopted on December 12, 2017, the Town Board authorized and directed Lockwood, Kessler & Bartlett, Inc. to perform On-Call Environmental Engineering Services relative to Oversight of Environmental Monitoring Programs for the Old Bethpage Landfill, in connection with Contract No. PWC29-18, for a two (2) year period, from January 1, 2018 through December 31, 2019; and

WHEREAS, Lockwood, Kessler & Bartlett, Inc., by letter dated March I, 2019, described the scope of work to be performed under Contract No. PWC29- I 8, in an amount not to exceed $35,000.00, in connection with providing On-Call Engineering Services related to the oversight of air and groundwater monitoring programs and necessary reports to the New York

'· tate Deptutment of Environmental Conservation for the Old Bethpage Landfill; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Departments of Public Works/Highways, by memorandum dated March 8, 2019, requested Town Board authorization for Lockwood, Kessler & Bartlett, Inc. to provide the aforesaid On-Call Engineering Services under Contract No. PWC29-18 related to the oversight of air and groundwater monitoring programs and necessary reports to the New York State Department of Environmental Conservation for the Old Bethpage Landfill, and further requested that the Comptroller be directed to issue an encumbrance order in an amount not to exceed $35,000.00 for this purpose; and

WHEREAS, funds in the amount of$35,000.00 to satisfy said engineering costs are available in Account No. DER SR05 8160 44800 000 0000,

NOW, THEREFORE, BE IT RESOLVED, that the requests as hereinabove set forth are accepted and approved, and Lockwood, Kessler & Bartlett, Inc. is hereby authorized to proceed to provide the aforementioned services in connection with Contract No. PWC29-18, On-Call Engineering Services Relative to Environmental Engineering for the Old Bethpage Landfill, and the Comptroller is hereby authorized and directed to issue an encumbrance order in an amount not to exceed $35,000.00, with funds to be drawn from Account No. DER SR05 8160 44800 000 0000.

-#-

TO

FROM

SUBJECT

TOWN OF OYSTER BAY


MARCH 8, 2019

MEMORANDUM DOCKET


ON-CALL CONSULTANT SERVICE REQUEST CONTRACT NO. PWC29-18 OVERSIGHT OF OLD BETHPAGE LANDFILL MONITORING PROGRAMS ACCOUNT NO.: DER SR0S 8160 44800 000 0000

The consultant, Lockwood, Kessler & Bartlett, inc., has been approved by the Commissioner of Public Works to provide technical services under On-Call Contract No. PWC29-18 by Resolution No. 865-2017 for the subject project. Funds have been made available by the Director of Finance.

Attached is a letter dated March 1, 2019 from Lockwood, Kessler & Bartlett, Inc. regarding the scope of work to be performed in an amount not to exceed $35,000.00. Services to be provided include oversight of air and groundwater monitoring programs and neccesary reports to the New York State Department of Environmental Conservation.


It is hereby requested that the Town Board authorize, by Resolution, Lockwood, Kessler & Bartlett, Inc. under Contract No. PWC29-18, On-Call Technical Assistance Relative to Oversight of Old Bethpage Landfill Monitoring Programs and requests that the Comptroller be directed to issue an encumbrance order for this purpose.

RWL/JCT~ilk

Attachment

~ ~ '-- L ...._, d '--'-;:'+ lo ~ . Q/.__ ~) O'e.r~'zic.,,""~·» ,u_,..-

RIC RD W. LENZ, P.E. COMMISSIONER

DEPARTMENT OF PUBLIC WORI(S/HIGHWAY

cc: Office of the Town Attorney (w /7 copies) Steven Ballas, Comptroller Neil Bergin, Commissioner/Environmental Resources Kathy Stefanich, Administrative Division/DPW

l'WC:29-18 LK!l DOCKET 2019 FUNDS

ON-CALL CONSUL TANT SERVICE/ REQUIREMENTS CONTRACT REQUEST FOR AVAILABILITY OF FUNDS



Contract Number PWC29-18 ---------------------------Contract Period 1/1/2018-12/31/2019 -~-------------------------

Consultant/Contractor LOCKWOOD, KESSLER & BARTLETT, INC. ----------~--------~-------Discipline OVERSIGHT OF OLD BETHPAGE LANDFILL MONITORING PROGRAMS

Total Authorization $98,400.00 -----------~~--------------Resolution No. 865-2017 Date 12/12/2017 ---------------- ----------

Funded To Date $63,400.00 -----------~~--------------Amount Requested $35,000.00 -----------~~--------------

Account To Be Used __ --'-'.l>_t:R..-'-"-_-'-5-'-los"'--"----'~~l=ie_0_44:~i=o~o_oco--'-_o_o_o_cJ ___ _ If Capital Account, State The Related Contract Number: -----------

Des c rip ti on Of Work If a Capital Account is used and work is not related to a Capital Project, specify the nature of the

requested se1Vice that qualifies it as a Capital Expense.

OVERSIGHT OF REMEDIATION PROGRAM AND NYSDEC REPORTING

SERVICES FOR 2019

Work To Be Completed In Contract Period: YesW No□ A "Non response will require Town Board authorization to extend the contract period.

Required Insurances Are In Effect: Yes W No D A "No" response will prevent further processing of this form.

Required 50% Performance Bond For This Request In Effect:

Amount of Bond

YesD NoD N!AW $

DPW Approval Only To Be Executed By The Commissioner

- e~ Signature • ._.___ C

Title ___ J:,::• ...:Cac•'-'-=L..=--="--'=-='-------lkP-"¢

Commis ioner of Public Works

Date '3 \ t, ,~ Date


Amount Requested _3......:')-1--._:>_,..;·c..:>c..o=--------------------,r--

Signature Date



Work Order No. E.O. No. ------- -------Contract Start ___ 1_11_12_0_1_s __

Contract No. PWC 29-18 _ __;_;_;_.;:;...;;;~..;_- Contract End 12/31/2019 __ :..=:..;:..:.;.::.::..:..=----

Commencement Date JANUARY 1, 2019



LOCKWOOD, KESSLER & BARTLETT, INC.

1 AERIAL WAY

SYOSSET, NEW YORK 11791

Requesting Town Department ______ ....;Ec;.N..:..V....;IR....;O.;;.;...cN"'Mc::Ec..:N..:..TA;.;;L::...:...:Rc::ES;::,O=U'-'R;::,Cc::ES=---------

Contact MATTHEW RUSSO, PE --""-'-'""-'~--'-'-"--'-'-'-'----''---

Phone ___ S'-1'-'6--6'-7_7---'5_7_19 __ _


OVERSIGHT OF REMEDIAL PROGRAMS AND NYSDEC REPORTING

SERVICES FOR 2019

This work order shall not exceed $ 35,000.00 --------------'----PI ease notify the above mentioned contact person 48 hours prior to commencing any work.

Requesting Division/Department -Iv ~ a~ ,,,__'i 'icro.-/-eJ)-

Signatu~.L.--£~,.1.C..a;a:;::a-==~--

Title 'J{ Q • )5 Q..., 'L ,.,.._ Date ;:, \ ~ \ \'\

March 1, 2019 LKB # 2017-0130

Richard Lenz, PE Commissioner Town of Oyster Bay Department of Public Works 150 Miller Place Syosset, NY 11791

Attn: Matthew Russo, PE, Engineering Division

Lockwood, Kessler & Bartlett, Inc. One Aerial Way · Syosset, NY 11791

516.938.0600 www.lkbinc.com

Re: TOB Contract No. PWC 29-18, Oversight of the Environmental Monitoring Programs for the Former Old Bethpage Landfill

Dear Commissioner Lenz,

Lockwood Kessler and Bartlett, Inc. (LKB) was authorized under Town Board Resolution 865-2017, dated December 12, 2017, to provide oversight of the environmental monitoring programs for the two-year period from January 1, 2018 through December 31, 2019. As instructed by the Town on February 25, 2019, LKB will provide services under this contract for the following three tasks:

Task 1 - Oversight of the Groundwater and Air Consultants: Services under this task will entail: 1) reviewing the two semi-annual reports prepared by D&B related to the 2019 posttermination groundwater monitoring rounds for Recovery Wells RW-1 and RW-2, and 2) reviewing the annual reports and master report prepared by RTP related to perimeter LFG collection system exhaust testing, ambient-air quality, soil-gas quality and soil-gas pressure monitoring, the landfill zero gas migration survey, and site buildings methane monitoring.

Task 2 Preparation of the Seventh Periodic Review Report (PRR): Services under this task will entail preparing a NYSDEC Part 375 PRR, if requested to do so by the Town. Please note that the Sixth PRR covered the one-year period from June 2017 through May 2018, so it is anticipated that the NYSDEC will request the Seventh PRR covering the period from June 2018 through May 2019 during this contract period.

Task 3 Preparation of the Final Post-Termination Monitoring Report for Recovery Wells RW-1 and RW-2 at the Old Bethpage Landfill: Following the three-year post-termination monitoring period, which ends in 2019, the Town will be required to submit a cumulative report of the results to the NYSDEC. LKB will compile, review and assess the groundwaterquality data, compare it to applicable standards, perform trend analyses, and prepare the post-termination monitoring report.

AN EQUAL OPPORTUNITY EMPLOYER

LKB estimates the fee to provide the services specific to the three above-referenced tasks in 2019 to be $35,000. Therefore, we respectfully request that $35,000 be appropriated for Contract No. PWC 29-18.

We appreciate the opportunity to continue to serve the Town on this project. Should you have any questions regarding this letter please contact our office.

Very truly yours,

LOCKWOOD, KESSLER & BARTLETT, INC.

Paul Lappano, PE, SCEE, LEED AP Vice President of Environmental Services

C.c. J. Tassone, Town of Oyster Bay

Lockwood, KeJ~f/l!il~. Inc. One Aerial Way,,Syosset, N'l'~,1791

Phone: 516.938.0600 Fax: 516.931.6344

Meeting of December 12,2017 Resolution No. 865-2017

WHEREAS, Richard W. Lenz, P.E., Commissioner Department of Public Works, by memoranda dated November 27, 2017 and December 4, 2017, advised that the Department of Public Works issued a Request for Proposal to firms seeking to provide On-Call Engineering Services to the Town relative to Oversight of Environmental Monitoring Programs for the Old Beth page Landfill, resulting in the receipt of three (3) submissions, and after review and analysis of the submissions based upon the technical merits of the responses has selected Lockwood, Kessler & Bartlett, Inc., to perform On-Call Engineering Services in connection with Contract No. PWC29-18, for a two (2) year contract, from January I, 2018 through December 31, 2019; and

NOW, TI!EREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby accepted and approved and in connection with Contract No. PWC29-18, Lockwood, Kessler & Bartlett, Inc., is hereby authorized and directed to provide On-Call Engineering Services to the Town, relative to relative to Oversight of Environmental Monitoring Programs for the Old Befupage Landfill, in connection with Contract No. PWC29-!8, for a two (2) year contrac~ from January I, 2018 through December 31, 2019.

#


cc: Supervisor (2) Town Attorney Comptroller Public Works

Supervisor Saladino Cotmcilman Muscarella Councilman Macagnone Councilwoman Alesia Councilwoman Johnson Councilman !mbroto Councilman Hand


WHEREAS, Resolution No. 864-2017, adopted on December 12, 2017, authorized RTP Environmental Associates, Inc., to provide engineering services under On-Call Contract No. PWC28-l 8, for engineering· services Relative to Air Monitoring at the Old Bethpage Landfill for a two-year term contract, from January 1, 2018 through December 31, 2019;and

WHEREAS, Richard W. Lenz, Commissioner, Department of Public Works/Highway, by Memorandum dated March 8, 2019, requested that RTP Environmental Associates, Inc., be authorized under Contract No. PWC28-l 8 to provide engineering services in connection with air monitoring at the Old Bethpage Landfill, and further requested that the Comptroller issue an encumbrance order in the amount of $75,000.00, under Contract No. PWC 28-18, with funds to be drawn from Account No. DER SR 05 8160 44800 000 0000,

NOW, THEREFORE, BE IT RESOLVED, That the requests as hereinabove set forth are accepted and approved and R TP Environmental Associates, Inc., is hereby authorized to roceed with the abovementioned services, and the Comptroller is hereby authorized and

directed to issue an encumbrance order of $75,000.00 for Contract No. PWC28-18 to RTP nvironmental Associates, Inc., with funds to be drawn from Account No. DER SR0S 8160 4800 000 0000.

-#-

TOWN OF OYSTER BAY



FROM: RICHARD W. LENZ, P.E., COMMISSIONER DEPARTMENT OF PUBLIC WORKS/HIGHWAY

SUBJECT: ON-CALL CONSULTANT SERVICE REQUEST CONTRACT NO. PWC28-18

MARCH 8, 2019

AIR MONITORING FOR THE OLD BETHPAGE LANDFILL ACCOUNT NO.: DER SR0S 8160 44800 000 0000

The consultant, RTP Environmental Associates, Inc., has been approved by the Commissioner of Public Works to provide engineering services under On-Call Contract No. PWC28-18 by Resolution No. 864-2017 for the subject project. Funds have been made available by the Director of Finance.

Attached is a letter dated January 31, 2019 from RTP Environmental Associates, Inc. regarding the scope of work to be performed in an amount not to exceed $75,000.00. Services to be performed include the 2018 air emissions sampling program for the Old Bethpage Landfill as required by the Town's Consent Decree.


It is hereby requested that the Town Board authorize, by Resolution, RTP Environmental Associates, Inc. under Contract No. PWC28-18, On-Call Engineering Services Relative to Air Monitoring for the Old Bethpage Landfill, and requests that the Comptroller be directed to issue an encumbrance order for this purpose.

RWL/JCT/~lk Attachment

cc: Office of the Town· Attorney (w/7 copies) Steven Ballas, Comptroller

Kathy Stefanich, Administrative Division/DPW Neil Bergin, Commissioner/Environmental Resources

l'WC28-18 R'J'P DOCKliT 2()19 J<UNDS

ON-CALL CONSULTANT SERVICE/ REQUIREMENTS CONTRACT REQUEST FOR AVAILABILITY OF FUNDS



Contract Number PWC28-18 ------------'-==;_.:.;=------------Contract Period 1/1/2018 - 12/31/2019 ---------------------------

Cons u It ant/Contractor RTP ENVIRONMENTAL ASSOCIATES, INC. -------------------~-------Dis ci p Ii n e AIR MONITORING FOR OLD BETHPAGE LANDFILL ---------------------------

Tot a I Authorization $150,000 -----------~-~-------------Res o I u ti on No. 864-2017 Date 12/12/2017 ---------------- ----------


Account To Be Used _____ .t>_€P.. __ S({_o_.t_G_llP_.i>_4'±~~i,_O_D_o_w __ o_oo_o __ _

If Capital Account, State The Related Contract Number: -----------Des c rip ti on Of Work If a Capital Account is used and work is not related to a Capital Project, specify the nature of the

requested service that qualifies it as a Capital Expense.

2019 AIR MONITORING PROGRAM SERVICES

Work To Be Completed In Contract Period: Yes W A "No" response will require Town Board authorization to extend the contract period.

Required Insurances Are In Effect: Yes W A "No" response will prevent further processing of this form.


iop/Department 14-o.,.il t_J ~

YesO

No□

No□

NoO N!AW

Title _ __,D==.::!..;:P...::½=~""'C."'o-'-,.,..'-'-"-...'-=-------Date "3> (_'U 1 "i.. Date l?


Signature Date J



Work Order No. ______ _ E.O. No. -------Contract Start 1/1/2018

-------Contract No. _ ___;Pc.;W:..:..o::C=.28=--..c1 8=--- Contract End 12/31/2019 -------

Commencement Date 1/1/2019



RTP ENVIRONMENTAL ASSOCIATES

400 POST AVENUE

SUITE405

WESTBURY, NEW YORK 11590

Requesting Town Department ______ _:E:::.N;..:V:..::IR:..:.O::.N:..:.M=E:...:.NT.:.:A:..:;L=-:.:R:::.ES::.O::.U::.R:...:.C::.E=-S=---------

Contact MATTHEW RUSSO, P.E. _ _:.;;;..:..c;..::..:;=.:...:....:...:..::.=:=-'..:....:..::.:__ Phone 516-677-5719 _ _ _::;_:..::...;"'-C-=:...:...c=-__


2019 AIR MONITORING PROGRAM SERVICES

This work order shall not exceed $ 75,000.00 --------------''-----P /ease notify the above mentioned contact person 48 hours prior to commencing any work.

Requesting Division/Of partmenJ_ +., .JL._ :ti ""I, (.\ £-~ \CY'.,...,., l < y....,

Signature;; Sd-=-:s:~----" :: \\~I~,:'.°~~

Department Of Public Works Approval Only To Be Execute B The Commissioner

' ~ ..

ATP ENVIRONMENTAL ASSOCIATES, INC.® AIR • WATER • SOLID WASTE CONSULTANTS

400 Post Avenue Westbury, New York 11590

(www.rtpenv.com) (516) 333-4526

fox (516) 333-4571

VIA ELECTRONIC MAIL

January 31, 2019

Mr. Richard Lenz, Commissioner Town of Oyster Bay Department of Public Works 150 Miller Place Syosset, NY 11791

RE: Price Proposal for Conducting 2019 Activities as Described Under Contract No. PWC 28-18/19

Dear Commissioner Lenz:

RTP Environmental Associates, Inc. (RTP) is providing the following price proposal for the above referenced contract as requested by Mr. Matt Russo on January 30, 2019. In summary, RTP will provide the services listed in the following table under Contract PWC 28-18/19. The table also contains the estimated price for completing all services listed.

The field work for the I st Quarter tests will be conducted between January 1, 2019 and March 31, 2019, weather depending. The proposal assumes the involvement of additional contractors (Pace Laboratories), and the two (2) months it normally takes for RTP to receive the analytical results.

Task# 1. 2. 3. 4. 5. 6. 7.

Tabulation of Services under Contract PWC 28-18/19 First Quarter

Activi Ambient Air Qualit , Soil Gas and Pressure Testin

Annual Zero Gas Mi ation Surve

Re Data

*ESTIMATED TOTAL:

Price

Mr. Richard Lenz January 31, 2019 Page 2 of2

* Assumptions:

ATP ENVIRONMENTAL ASSOCIATES, INC.

a) The NYSDEC has requested reporting within 60 days of Task No. I. The tests are weather-dependent and the analytical laboratories can take over two (2) months to provide final data because of RTP's review of preliminary data and then any subsequent corrections by the laboratory.

b) The annual reporting of weekly methane concentrations will conclude with the last week in March 20 I 9. Data will be provided from April I, 20 I 8 through March 31, 2019.

c) The price assumes contingency funds for responding to no more than one iteration of review questions; readily available media to perform all tests; no interference from equipment and facility operations with test performance; and any deviations from established protocols that may require additional funding.

d) Town data will be supplied to RTP within one (1) week of the end of the First Quarter of 2019, analytical results will be provided within specified analytical limits for sample integrity timeframes ( exceeding these limits could void the test and require repeating the test, which may not be possible within the timeframe anticipated in the contract). Any excursion from these limits will result in a late report relative to DEC requirements.

e) The budget is based on costs incurred during the 2018 program. Thus, there should be some unexpended funds, should all go as planned and contingencies are not required.

f) Should the NYSDEC require a similar program for 2020, the effort will be conducted during the Second Quarter of 2020.

g) Should the Town require additional services beyond those listed above, RTP will propose an amendment to the contract.

RTP has performed the services included in this proposal, in total or in part, in previous years, and appreciates being considered for completing the scope of work for 2019. Attached, please find our updated Form 330 for your records. Should you have any questions or need additional information, RTP would be pleased to respond to any such requests.

Thank you for considering RTP for assisting with the above program for 2019. We look forward to working with the Town on this project.

Sincerely, RTP ENVIRONMENTAL ASSOCIATES, INC.

neth J. Skipka Principal

Attachment

cc: Matt Russo, Town of Oyster Bay

P:\Proposals\201.9\ Town Of Oyster Boy\Lenz20l90l3l.Oooc

~ "'! ~

~ ~

i lil


WHEREAs, Richard W. Lenz, P .E., Commissioner, Department of Public Works, by memoranda dated November 27, 2017 and December 4, 2017, advised that the Department of Public Works •issued a Request for Proposal to fums seeking to provide On-Call Engineeriog Services to the Town relative to Air Monitoring for the Old Bethpage Landfill, resulting in the receipt of two (2) submissions, and after review and analysis of the submissions based upon the technical merits of the responses bas selected RTP Environmental Associates, Inc., to perform On-Call Engineering Services in connection with Contract No. PWC28-18, for a two (2) year contract, from January I, 2018 through December 31, 2019; and

WHEREAS, Thomas M. Sabellico, Special Counse~ Office of Town Attorney, by memorandum dated December 4, 2017, advised that the Department of Public Works/Highways has complied with Guideline 7 of the Towo Procurement policy; and

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby accepted and approved, and RTP Environmental Associates, Inc. is hereby authorized and directed to provide On-Call Engineering Services to the Town, relative to relative to Air Monitoring for the Old Bethpage Landfill, in connection with Contract No. PWC28-! 8, for a two (2) year contract, from January I, 2018 through December 31, 2019.

#

Toe foregoing resolution was declared adopted after a poll of the members of the Board; the vote being recorded as follows:

cc: Supenisor (2) Town Attorney Comptroller Public Works

Supervisor Saladino Council.man Muscarella Councilman Macagnone Councilwoman Alesia Councilwoman Johnson Councilman hnbroto Councihnan Hand


WHEREAS, by Resolution No. 866-2017, adopted on December 12, 2017, the Town Board authorized and directed Pace Analytical Services, Inc. to perform engineering services in connection with On-Call Contract No. PWC17-18, for a two (2) year period, from January I, 2018 through December 31, 2019; and

WHEREAS, Pace Analytical Services, Inc., by letter dated March 4, 2019, described the scope of work to be performed under Contract No. PWCl 7-18, in an amount not to exceed $40,000.00, in connection with providing On-Call Engineering Services related to laboratory analysis of air and groundwater samples from the Old Bethpage Landfill; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public Works/Highways, by memorandum dated March 8, 2019, requested Town Board authorization for Pace Analytical Services, Inc. to provide the aforesaid On-Call Engineering Services under Contract No. PWCI 7-18 related to laboratory analysis of air and groundwater samples from the Old Bethpage Landfill, and further requested that the Comptroller be directed to issue an encumbrance order in an amount not to exceed $40,000.00 for this purpose; and

WHEREAS, funds in the amount of$40,000.00 to satisfy said engineering costs are available in Account No. DER SR0S 8160 44800 000 0000,

NOW, THEREFORE, BE IT RESOLVED, that the requests as herein.above set forth are accepted and approved, and Pace Analytical Services, Inc. is hereby authorized to proceed to provide the aforementioned services in connection with Contract No. PWCl 7-18, On-Call Engineering Services Relative to Laboratory Analysis of air and groundwater samples from the Old Bethpage Landfill, and the Comptroller is hereby authorized and directed to issue an encumbrance order in an amount not to exceed $40,000.00, with funds to be drawn from Account No. DER SR05 8160 44800 000 0000.

-#-

TOWN OF OYSTER BAY




SUBJECT: ON-CALL ENGINEERING SERVICE REQUEST RELATIVE TO LABORATORY ANALYSIS CONTRACT NO. PWC17-18 ACCOUNT NO.: DER SR0S 8160 44800 000 0000

MARCH 8, 2019

The consultant, Pace Analytical Services, Inc., has been approved by the Commissioner of Public Works to provide engineering services under On-Call Contract No. PWC17-18 by Resolution No. 866-2017 for the subject project.

Attached is a letter dated March 4, 2019 from Pace Analytical Services, Inc. regarding the scope of work to be performed in an amount not to exceed $40,000.00. Services to be performed include laboratory analysis of air and groundwater samples from the Old Bethpage Landfill.

Attached is an availability of funds in the amount of $40,000.00 to satisfy said engineering costs from the Director of Finance indicating that funds are available in Account No. DER SR0S 8160 44800 000 0000.

It is hereby requested that the Town Board authorize, by Resolution, Pace Analytical Services, Inc. under Contract No. PWCl 7-18, On-Call Engineering Services Relative to Laboratory Analysis and requests that the Comptroller be directed to issue an encumbrance order for this purpose.

~ . - '-..--.c\. v,_) 'J --------,___ 'c '<,; . I'/-C.~ -'PO,o,~C- ~~>>•~~r L.---"' ' RIC W. LENZ, P. .

COMMISSIONER DEPARTMENT OF PUBLIC WORKS/HIGHWAY

Attachment

cc: Office of the Town Attorney (w/7 copies) Steve C. Ballas, Comptroller Neil 0. Bergin, Commissioner/Environmental Resources Kathy Stefanich, Administrative Division/DPW

PWCl?-18 DOCKET 2019 11UNDS

ON-CALL CONSULT ANT SERVICE / REQUIREMENTS CONTRACT REQUEST FOR AVAILABILITY OF FUNDS



Contract Number PWC 17-18 __________ ...;....:_;_;::_...:...:..~----------Contract Period 1/1/2018 -12/31/2019 ________ _;;c...c..::~;;..._~:;.;.;.:::=...:.:::_ _______ _

Consultant/Contractor ?e: e_ e...... -(\ QC\ \::fTI <-0. \ ~ U\ L< s Discipline LABORATORY ANALYSIS ---------------------------

Total Authorization $80,000.00 -----------~~--------------Resolution No. 866-2017 Date 12/12/2017 ---------------- ----------


Account To Be Used DER SR05 8160 44800 000 0000 ---------------------------1 f Capital Account, State The Related Contract Number: -----------Des c rip ti on Of Work

If a Capital Account is used and work is not related to a Capital Project, specify the nature of the


LABORATORY ANALYSIS FOR 2019 OLD BETHPAGE LANDFILL MONITORING PROGRAMS

Work To Be Completed In Contract Period: YesW A "No" response will require Town Board authorization to extend the contract period.

Required Insurances Are In Effect: Yes W A "No" response will prevent further processing of this form.


Amount of Bond $

No□

No□

Requesting~i~ep~;n~ f µ~ 0IJ0 eJ~ DPW Approval

Signatur'1-c>""':-::=:-=-=~<-='-------~-?-<p~ '-:sc

Title COMM./ENVI ONMENTAL RESOURCES Com issioner of Public Works

Date 3 \ 8 / , "- Date 3 ( 6" \ I ~ THIS SECTION TO BE COMPLETED BY THE DIRECTOR OF FINANCE

Amount Requested <{ o ~ ~ ... -~-+-~----------------------Un em cumbered Balance _3_6_~...,_ .... /_o_::,_.~()._? _____________ ===::i'i;::-f~li-:•;:=:::::;

. ..-Udd.eoons, tent With The Nature Of Work Listed Above? -,~~~,~~;l~~\!;)47

Signature Date Y,,,,, ,,,



Work Order No. ______ _ E.O. No. ______ _


Contract No. PWC17-18 --'-'-'..C....C.'---'--'---Contract End 12/31/2019 --=c~'-'--'--'---




PACE ANALYTICAL SERVICES, INC.

575 BROAD HOLLOW ROAD

MELVILLE, NEW YORK 11747

Requesting Town Department ______ ...:E::.:N.:..V:..:l:..:R.:::O:..:N:..:.Me::E:..:N.:..T:..:A:::.L :..:R.:::E.:::SO=U:...:R.:::C.:::E.:::S _____ _

Contact __ M:.:.::..:A TT.:...:...:H..:.:E::.:W:.:....:.R.:.:U:..:S:..:S:..:O:..,., .,_P.:.:.E::... _


Phone 516-677-5719 ---------

LABORATORY ANALYSIS FOR 2019 OLD BETHPAGE LANDFILL MONITORING PROGRAMS

This work order shall not exceed $ 40,000.00 -------------''-----P /ease notify the above mentioned contact person 48 hours prior to commencing any work.

Requesting Division/Departm~nt 'i"° ~. \,Jl-5 ~ o .f. ,.. ~} 1..-(It.,.,., .., ; I.-

Signature ti/. ~ C ..-e: ~ (J

Title~~!::\ CoMAM>½ef

Date ;, l $' \ , 1,

ace Analytical®

March 4, 2019

Mr. Matthew Russo, P.E. Town of Oyster Bay Department of Public Works Division of Engineering 150 Miller Place Syosset, New York 11791

Re: Town of Oyster Bay Landfill Complex Cost Proposal for 2019 Laboratory Analysis of Air and Water Samples Contract No.: PWC 17-18

Dear Mr. Russo:

Pace Analytical Services, LLC 575 Broad Hollow Road

Melville, NY/1747 Phone: 631.694.3040

Fax: 631.420.8436 www.pacelabs.com

Pace Analytical Services Inc. is pleased to submit this proposal for laboratory analysis for the Town of Oyster Bay Landfill Complex sampling for Contract No.: PWC 17-18 On-Call Engineering Services for Laboratory Analysis of Air and Water Samples from the Old Bethpage Landfill. The new annual total will not exceed $40,000.00

Should you have any questions concerning the proposal please call me at 516-370-6016 or send an email [email protected].

We look forward to continuing to provide these services to the Town.

Best Regards,

dmL;J, /2:·iz :racri Project Manager

Meeting ofDecember 12, 2017 Resolution No. 866-2017

WHEREAS, Richard W. Lenz, P .E., Commissioner, Department of Public Worl<s, by memoranda dated November 27, 2017 and December 4, 2017, advised that the Department of Public Works issued a Request for Proposal to firms seeking to provide On-Call Engineering Services to the Town relative to Laboratory Analysis, resulting in the receipt of one (1) submission, and after review and analysis of the proposal has selected Pace Analytical Services, Inc., to perform On-Call Engineering Services in connection with Contract No. PWCl 7-18, for a two (2)year contract, from January 1, 2018 through December 31, 2019; and

WHEREAS, Thomas M Sabellico, Special Counsel, Office of Town Altorney, by memorandum dated December 4, 2017, advised that the Department of Public Work&'Highways bas complied with Guideline 7 of the Town Procurement policy; and

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby accepted and approved, and Pace Analytical Services, Inc., is hereby anthorized and directed to provide On-Call Engineering Services to the Town, relative to relative to Laboratoiy Analysis, in connection with Contract No. PWCl 7-18, for a two (2) year contract, from Januaiy I, 2018 through December 31, 2019.

#

Toe foregoing resolution was declared adopted after a poll of the members of the Board; the vote being recorded as follows:

cc: Supervisor (2) Town Attorney Comptroller Public Worl<s

Supervisor Saladino Councilman Muscarella Councilman Macagnone Councilwoman Alesia Councilwoman Johnson Councilman lmbroto Councilman Hand


WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public rks/Highway, by memorandum dated March 8, 2019, stated that the Department of Public

Works approved the specifications for Contract No. PRE19-194, Department of Parks Electrical Service Requirements Contract, and recommended that the Division of Engineering, Department of Public Works, be authorized and directed to proceed with the bid and construction phases of the above said Contract, and proceed with setting a bid date for receiving bids for said Contract,

NOW, THEREFORE, BE IT RESOLVED, that the recommendations as hereinabove set forth are hereby accepted and approved, and the Division of Purchasing, Department of General Services, is hereby authorized and directed to proceed with setting a date for receiving bids for Contract No. PRE19-194, Department of Parks Electrical Service Requirements Contract, and that the Division of Engineering, Department of Public Works is hereby authorized and directed to proceed with the bid and construction phases of Contract No. PRE19-194.

#

TOWN OF OYSTER BAY


March 8, 2019



SUBJECT: REQUEST TO ENTER BID & CONSTRUCTION PHASES DEPARTMENT OF PARKS ELECTRICAL SERVICE REQUIREMENTS CONTRACT THROUGHOUT THE TOWN OF OYSTER BAY, NASSAU COUNTY CONTRACT NO. PRE19-194

At the request of the Department of Parks, as stated in the attached letter, the Engineering Division has developed a contract for the provision of electrical services throughout The Town of Oyster Bay. The Commissioner of Public Works has approved the contract and specifications for the subject project. The estimated construction time for completion of this subject contract is 365 days.

It is hereby requested that the Town Board authorize that the Division of Engineering, by copy of this memorandum, shall proceed with setting a bid date for receiving bids for this contract.

,,,,·-,,-"

~-<,_(.)...: "-"\ -"J..,;;.. --r..~:-~:::,.· ... :A....·r- '

D W. LENZ, P.E. C MMISSIONER

RWUJCT/M'lf;BK/lk

Attachment

DEPARTMENT OF PUBLIC WORKS/HIGHWAY

cc: Office of the Town Attorney (w/7 copies) Steven C. Ballas, Comptroller Joseph G. Pinto, Commissioner/Parks Eric Tuman, Commissioner/General Services

PRS19~194 Docket Request to Bid

,,·,,,,,,,, ;,s····,··,-,,,,,,_,,,,,;,,,"'""'°''"""''·-',''···•»·-'-''"'''''''""'' ''''' ••' ••• ., .• ,..,,, ... "_. ..... , ................. , .... , .......... T ............................... 7··,···7··0····,·;·;·,-·~---------~-~---~------

TO:

ATTENTION:

FROM:

DATE:

SUBJECT:

c.:·:~:~: ·~.:.·.·:::-.::1 ,·> . · .. · .. ••,. --..... , . .. -.-··:.


Richard W. Lenz, P.E., Commissioner Department of Public Works/Highway

John Tassone, Deputy Commissioner Engineering Division

Joseph G. Pinto, Commissioner Department of Parks

February 7, 2019

Electrical Contract No. PRE13-109

Please be advised that it has come to the attention of the Parks Department, that the above mentioned electrical contract is due to expire. At this time we are requesting that the Division of Engineering prepare a new electrical contract.

If you have any questions, or require any additional information, 'please' foet:fi:ee to ,,,,_. :_.· ''.,:J.:IW contact the undersigned. , ,,: , /'v

"·\

~//?-(Joseph G. Pinto

Commissioner

JGP:GS:ld

WHEREAS, by Resolution No. 867-2017, adopted on December 12, 2017, the Town Board authorized and directed Cashin Associates, P.C. to perform on-call engineering services relative to Operation and Development of the Old Bethpage Solid Waste Disposal Complex in connection with Contract No. PWC3 l-l 8, for a two (2) year period, from January 1, 2018 through December 31, 2019; and

WHEREAS, Cashin Associates, P.C., by letter dated February 15, 2019, described the scope of work to be performed under Contract No. PWC31-18, in an amount not to exceed $117,000.00, in connection with providing on-call engineering services related to Operation and Development of the Old Bethpage Solid Waste Disposal Complex; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Departments of Public Works/Highways, by memorandum dated March 8, 2019, requested Town Board authorization for Cashin Associates, P.C. to provide the aforesaid on-call engineering services under Contract No. PWC31-18 related to Operation and Development of the Old Bethpage Solid Waste Disposal Complex, and further requested that the Comptroller be directed to issue an encumbrance order in an amount not to exceed $117,000.00 for this purpose; and

WHEREAS, funds in the amount of $117,000.00 to satisfy said engineering costs are available in Account No. DER SR0S 8160 44800 000 0000,

NOW, THEREFORE, BE IT RESOLVED, that the requests as hereinabove set forth are accepted and approved, and Cashin Associates, P.C. is hereby authorized to proceed to provide the aforementioned services in connection with Contract No. PWC31-18, On-Call Engineering Services Relative to Operation and Development of the Old Bethpage Solid Waste Disposal Complex, and the Comptroller is hereby authorized and directed to issue an encumbrance order in an amount not to exceed $117,000.00, with funds to be drawn from Account No. DER SR0S 8160 44800 000 0000.

-#-

TOWN OF OYSTER BAY



FROM: RICHARD W. LENZ, P.E., COMMISSIONER DEPARTMENT OF PUBLIC WORI<S/HIGHWAY

SUBJECT: ON-CALL ENGINEERING SERVICE REQUEST RELATIVE TO OPERATION AND DEVELOPMENT OF

MARCH 8, 2019

THE OLD BETHPAGE SOLID WASTE DISPOSAL COMPLEX CONTRACT NO. PWC31-18 ACCOUNT NO.: DER SR0S 8160 44800 000 0000

The consultant, Cashin Associates, P.C., has been approved by the Commissioner of Public Works to provide engineering services under On-Call Contract No. PWC31-18 by Resolution No. 867-2017 for the subject project.

Attached is a letter dated February 15, 2019 from Cashin Associates, P.C. regarding the scope of work to be performed in an amount not to exceed $117,000.00. Services to be performed include assistance with solid waste and recycling issues, regulatory coordination, and facilty management.

Attached is an availability of funds in the amount of $117,000.00 to satisfy said engineering costs from the Director of Finance indicating that funds are available in Account No. DER SR0S 8160 44800 000 0000.

It is hereby requested that the Town Board authorize, by Resolution, Cashin Associates, P.C. under Contract No. PWC31-18, On-Call Engineering Services Relative to Operation and Development of the Old Bethpage Solid Waste Disposal Complex, and requests that the Comptroller be directed to issue an encumbrance order for this purpose.

R WL/J CT tffJlk Attachment

Q -~'--~ ......, 29 d lo .,j ·_. C/~ C~-, De1-h•~--,,,c~~

RIC W. LENZ, . . COMMISSIONER


cc: Office of the Town Attorney (w/7 copies) Steven Ballas, Comptroller Neil Bergin, Commissioner/Environmental Resources Kathy Stefanich, Administrative Division/DPW

PWC31-18 CA DOCKET 2019 SWJ"F FUNDS

ON-~ALL CONSULTANT SERVICE/ REQUIREMENTS CONTRACT REQUEST FOR AVAILABILITY OF FUNDS


THIS SECTION TO BE COMPLETED BY DEPARTMENT ADMINISTERING ON-CALL CONSULT ANT CONTRACT

Contract Number PWC31-18 ___________ _;_..:..:...=-=..:....;.;;_ __________ _

Contract Period 1/1/2018-12/31/2019 ________ __.:_:...:..:.:::..::..:.;::......:.=::..:.:.:=.:.=-----------

Cons u It an V Contra ct or ________ _;C::;Ac:S=-H=I N'--A:...:S=S .:::O-=C:.::I A'-'T.:..:E::;S::;,c_:P..:·.:::C.:... _______ _

Discipline ____ O=-:....PE::;Rc::A..:.T:....:I.:::O.:..:N..:.A.::..N:.::D;..:D::.:E=.V:..:E==L:..:Oc.:.P..:.:M.:.:E::..N:...:T_;O::.;F_T..:.;H:..:;E=.-=O.=B.=S..:.;W:..:D:...:C=-----

Total Authorization $319,000.00 -----------====-=------------Res o I u ti on No. ______ __:8:..:6c:.7_-1;...;7 _______ Date __ __:1.=2/:..:1-=2:...:/2::..:0:...:1..::8 __ _

Funded To Date __________ .....:e$=.20:.:2:.c,0:::.:0:.:0::.:.0:..:0;__ _________ _

Amount Requested ___________ ..:,:$..:.1.:..17:.,,.:::0::;00::;·c:::0::;0 __________ _

Account To Be Used --~bi..::t1L:'Z.'---'S::.rf,o,.,{..__,~i<J/CX:ie"'-.o __.4..l,J4&""-"-6--"'0-"'00"--0!:0=::..:o,__ ____ _

If Capital Account, State The Related Contract Number: __________ _

Description Of Work If a Capital Account is used and work is not related to a Capital Project, specify the nature of the

requested setvice that qualifies it as a Capital Expense.

OPERATION & DEVELOPMENT OF O.B.W.S.D.C. AND

SOLID WASTE PLANNING SERVICES FOR 2019

Work To Be Completed In Contract Period: Yes W No D A "No" response will require Town Board authorization to extend the contract period.


Required 50% Performance Bond For This Request In Effect: YesD No□ N!AW

Amount of Bond $

Requesting Division/Department DPW Approval

. --1-o~~ <f fh<J ~,,-.,._,(.e.dv-,

S1gnatur~ <

:~~;;:),.-e~I Signatur.(\. '-- C - - c7 i

T"7 ,)<,-';,- I er' Title _ __.\)....,_r-11-r::.J..::'-=>,-...:L~v..:•-c::::...""--:..::: _____ _

:.\ i\~'\

T1 e Com · sioner of Public Works I

Date Date


Amount Requested _.:../.,_/_l'+-"';)'-'')c.:,?..:.._iP ________________ iil __ _

Unemcumbered ce ....:..J_c,....::~:;,/'--'/_:.c...:):...,., ..:.~-=----------------===-'"i'..:.fi.,,,.,. --=== nt With The Nature Of Work Listed Above? >"'"-""'·•· C,;,~p;;o/'' I

Signature Date

' , , ' '



Work Order No. E.O. No. ------- -------Contract Start 1/1/2018

-------Contract No. PWC31-18 ------- Contract End 12/31/2019 -----'---




CASHIN ASSOCIATES, P.C.

1200 VETERANS MEMORIAL HIGHWAY

HAUPPAUGE, NEW YORK 11788

Requesting Town Department -----------------------ENVIRONMENTAL RESOURCES

Contact MATTHEW RUSSO, P.E. -------~--- Phone ---------516-677-5719


OPERATION & DEVELOPMENT OF O.B.W.S.D.C. AND

SPOLID WASTE PLANNING SERVICES FOR 2019

This work order shall not exceed $ 11'.l-,000.00 ----------------Please notify the above mentioned contact person 48 hours prior to commencing any work.

Requesting Division/Department J -k ~ti+- H~ /41a..Jl-e s-,R--

Signature_--=S.¥

~::: :) ~q:7t ~ -w

•

,,

Cashin ENGINEERING • PLANNI

February 15, 2019

Richard Lenz, P.E. Commissioner Department of Public Works Town of Oyster Bay 150 Miller Place Syosset, NY 11791-5699

Attention: Matt Russo, P.E.

Re: Contract PWC 31-18 - - On-Call Engineering Services Relative to Operation and Development of the Old Bethpage Solid Waste Disposal Complex


Pursuant to Town Board Resolution 867-2017, Cashin Associates, P.C. (CA) is pleased to present this revised fee proposal for ongoing services under the above referenced contract. The proposed fees are for CY 2019, and are based upon 1) ourteclmical proposal ofNovember27, 2017, 2) the tasks undertaken by CA in 2018, 3) our understanding of the important tasks that will need to be performed in 2019, and 4) the prioritization of those tasks as established at our meeting of February 14,2019.

To recap, CA performed the following tasks in 2018:

• Preparation of annual reports, per NYSDEC requirements, of waste types and tonnages as recorded at the OBSWDC scalehouse in 2017,

• Inspections and reporting on tenant premises at the OBSWDC (Seville, Laser and M-Pire). • Informational updates to DEC, on behalf of DER, concerning landfill disposal points and

hauling companies. • Revisions to the NYSDEC Part 360 permit application for the OBSWDC transfer facility

operations. (The new permit was approved, effective June 19°1.)

• Preparation of an addendum to the Town's. Draft SoHd Waste Management Plan (SWMP) in July, and revisions to that addendum, per DEC's comments, in November.

• Volumetric calculation of the street sweepings piles at 150 Miller Place in Syosset, and extraction of san1ples for laboratory analysis.

• Attendance at OBSWDC meetings with Winters Bros. Recycling (WBR) and DER representatives to review operational status of the MSW transfer/haul/disposal co11tri1gt (DPW 09-999).

1200 Veterans Memorial Highway• Hsuppauge, NY 11788 • C631l 34S-7S00 • FAX C631J 34S-7601

www.oashlnassociates.com

Richard Len2, P.E., Commissioner February 15, 2019

Page 2 of4

• Preparation of a "white paper" on the current crisis faced by municipalities who are trying to implement and maintain single stream recycling (SSR) programs. (August)

• Development of documents for soliciting bids for the disposal of all components of the non-yard waste recyclables waste stream. (November)

• Visit to Apex Landfill in Ohio as required by contract to weigh approval of this facility for MSW disposal.

For CY 2019, CA anticipates being called upon initially to assist the Town with the following solid waste management tasks:

Task Group 1 Coordination of the MSW Transfer/Haul/Disposal Contract

• Attendance at regular, periodic meetings with the vendor and DER/DPW to review issues pertaining to staffing, equipment, facility maintenance, operating conditions and environmental compliance.

• Approval of vendor proposed alternate landfills and hauling subcontractors, and review of back-up documentation.

• Recommendations, upon review, of vendor requests for changes to the terms of its contract with the Town or for contract renewal or early extension.

Task Group 2 - Coordination of Recvcling Contracts

• Monitoring of overall vendor performance including timeliness of waste removal, operating conditions and adequacy of Transfer Station space allocation.

• For materials headed to intermediate disposal facilities, i.e. transfer stations, assurance that established chain-of-custody protocols are satisfied in order to protect the Town's interests.

• Assistance to the Town in adjudicating contractors' claims of contamination of recyclables.

Task Group 3 - Reports and Correspondence to DEC

• Preparation of DEC permitted Transfer Station Annual Report and NYS Electronic Equipment Recycling and Reuse Act Annual Report Certification for the DEC.

• Ongoing responses to NYSDEC comments on the Town's Draft Solid Waste Management Plan until the document is made final.

• Regular and periodic updates to NYSDEC on behalf of DER in order to keep the State generally informed on all aspects of the Town's solid waste management program.

• Revision to the Engineering Report accompanying the Town's Part 360 operating permit for the OBSWDC. This revision will be necessitated by the new contract award(s) anticipated for hauling and disposal of the Town's recyclables.

Cashin Associates, P.C. • Engineering • Planning • Construction Management

Richard Lenz, P.E., Commissioner February 15, 2019

Page 3 of 4

CA proposes to perform the scope of services described herein under Contract No. DPW 31-18 over the first part of calendar year 2019. We respectfully request that the Town authorize a sum of $117,000 for such services. A breakdown of this total by task grouping is provided in the attached table.

As always, we appreciate thls opportunity to continue our solid waste consulting services to the Town of Oyster Bay. Please let me know if you have any questions or desire additional information.

Respectfully submitted, CASHIN ASSOCIATES, P.C.

A~~of!;r--President

AJNck P#20!9-

Cashin Aeeocletes, P.C. • Engineering. • Planning • Construction Management

Task G.-oup

I

2

3

,____ .. ~

Richard Lenz, P .E., Commissioner February 15, 2019

Page 4 of 4

Fee Proposal for CY 2019 Engineering Services Operation and Development of the OBSWDC

Contract PWC 31-18 (Revised)

Hourly Billing Rate * Hours Task Fee

$175. 180 $39,000

$125. 60

-$175. 120 $28,500

$125. 60

$175. 140 $49,500 $125. 200

Total Fee: $117,000

* Principals' billing rate is $175./hour Engincers'/Planncrs' billing rate is $125./hour

Cashin Associates, P.C. • Engineering • Planning • Conetr-uction Management

...

Meeting of December 12,2017 Resolution No. 867-2017

WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public Works, by memoranda dated November 27, 2017 and December 4, 2017, advised tha! the Department of Public Works issued a Request for Proposal to firms seeking to provide On-Call Engineering Services to the Town relative to Operation and Development of the Old Befupage Solid Waste Disposal Complex, resulting in the receipt of three (3) submissions, and after review and analysis of the submissions based upon the technical merits of the responses has selected Cashin Associates, P.C., D&B Engineering & Architects, and Lockwood, Kessler & Bartlett, Inc., to perform On-Call Engineering Services in connection with Contract No. PWC31-l 8, for a two (2) year contract, from January 1, 2018 through December 31, 2019; and

NOW, TilEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby accepted and approved and in connection with Contract No. PWC31-18, Cashin Associates, P.C, D&B Engineering & Architects, and Lockwood, Kessler & Bartlett, Inc., are hereby authorized and directed to provide On-Call Engineering Services to the Town, relative to relative to Operation and Development of the Old Bethpage Solid Waste Disposal Complex, in connection with Contract No. PWC31-18, for a two (2) year contract, from January I, 2018 through December 31, 2019.

#


cc: Supervisor (2) Town Attorney Comptrollec Public Works

Supervisor Saladino Councilman Muscarella Councilman Macagnone Councilwoman Alesia Councilwoman Johnson Councilman hnbroto Councilman Hand


WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public Works/Highway, by memorandum dated March 7, 2019, indicated that the U.S. Department of the Navy (the "Navy") has requested access to locations on and around Ava Road, Bethpage, in order to .install a vertical profile boring and three (3) groundwater monitoring test wells in connection with its remediation of the Grumman/Navy Plume; and

WHEREAS, a proposed site access agreement was negotiated by and between the Town and the Navy, which agreement provides, among other things, the guidelines pursuant to which the Navy will conduct its sampling activities; and

WHEREAS, Commissioner Lenz, by the aforementioned memorandum, recommended and requested that the Town Board of the Town of Oyster Bay (the "Town Board") authorize the Supervisor, or his designee, to execute said agreement,

NOW, THEREFORE, BE IT RESOLVED, That the recommendation as hereinabove set forth is accepted, and the Supervisor, or his designee, is authorized to execute the site access agreement as previously negotiated by and between the Town and the Department of the Navy.

-#-

TOWN OF OYSTER BAY

INTER-DEPARTMENAL MEMO

March 7, 2019

TO

·FROM

SUBJECT

MEMORANDUM DOCKET

RICHARD W. LENZ, P.E., COMMISSIONER . DEPARTMENT OFPUBLIC WORKS/HIGHWAY

INSTALLATION OF GROUNDWATER MONITORING WELLS BY THE DEPARTMENT OF THE NA VY LOCATED IN BETHPAGE, NEW YORI<:

The Department of Public Works has received a request from the Department of the Navy to install a vertical

profile boring and three groundwater monitoring wells in order to monitor local soil and groundwater

conditions as part of their ongoing remedial efforts.

The Navy intends to install the wells on Ava Road, Bethpage as detailed in the attached Access Agreement

The Navy has and will continue to conduct outreach to those residents in the vicinity of the work. When the

wells are no longer required, they will be closed in accordance with New York State Department of

Environmental Conservation requirements, and the area restored to its original condition. This Agreement

has been reviewed and approved by the Office of the Town Attorney. Further, the Department of Public

Works has no objections.

& /'"

It is therefore recommended that the.Town Board authorize by Resolution, the Supervisor or his d~~ee to · ·,,,;r:1-"'1-'-,,,_ .• "":·-::- >i :\,-,-:,e,,~.'W"'

execute the attached 'Access Agreement for Installation of Vertical Profile Borings anckffrnu1,1i:l-.,,:1tcl:

Monitoring Wells' with the United S_tates of America, through the Department of the Navy. /'. _;:;:: .~,,'_,_._,_,_._· .. ',,,._ i,!J/ '¼.

RWL/JCT~lk

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RI'-"n.DJ\.U W. LENZ,'1".E. COMMISSIONER

DEPARTMENT OF PUBLIC WORIZS/HIGHWAY

cc: Office of the Town Attorney (w/7 copies) Steven Ballas, Town Comptroller John Bishop, Deputy Commissioner/Highway

DOCKET NA VY AVA ROAD BETI-!PAGE WELLS AGREEMENT

.. ·- ------ -- '""' -- . . ···1

N400.85-19-RP-00172 PI-10605 VPB0 172

ACCESS AGREEMENT FOR INSTALLATION OF VERTICAL PROFILE BORINGS AND GROUNDWATERMONITORING WELLS

THIS AGJmEMENT MADE THIS ____ day of ____ 2019, by and betWeen the Town o;f Oyster Bay, Coljllty of Nassau, State of New York hereinafter r.eferred to as the "Town" and the United States o_f America, by and through the Department of the Navy, Naval Facilities Engineering Command Mid-Atlantic., 9324 Virginia Avenue; Norfolk, VA 23511, hereina:fterreferred to as the "NAVY".

WHEREAS, NAVY has requested permission from the Town for the Navy contractor (Resolution) and drilling subc.ontractbr {Delta) to .install borings and monitoring wells to evaluate soil and water quality for an extended period of time;

NOW TBEREFORE, it is mui1Jally agreed as follows:

1. Access:- For and in consideration of its desire to assist the NAVY, the Town has provided this Access Agreement to the NA VY at no cost for a period oftime not to exceed twenty (20) years for the purpose of allowing Navy and its Agents access. for the construction, installation, inspectiort, testing, maintenance, operation, service, repair, replacement,. closing,, abandonment, and monitoring of its wells for groundwater contaminants in support of its Comprehensive Environmental Response Compensation, and Liability Act ("CERCLA") .response action at the following approximate iocations on Town property:

Location 1-VPB172 (Monitoring wells RE138Dl, RE138D2 andRE138D3) Install borings !U)d monitoring wells in a grass strip located on the east.side of Ava Road just south of 4301 Ava Road. Drilling points will be. located in.a work zone extending approximately 100 feet from the south east comer .of Ava Road due. east on Ludwig Lane. Th.is grass strip is beHeved to be within the right of way for the Town of Oyster Bay, hamlet ofBethpage, Long Island, New York. ·

This Agreement shall constitute a temporary license· tha:t may not be expanded or exknded without the written consent of the Town, .and the granting of access conferred by th.is Agreement-shall not be construed as any form of tenancy interest or ownership interest in the tq'wn property or 01:her type ofinterest.

' 2. Placement of Borings: The temporary borings will be placed in and confined to the

grass "utility" strips between the road and the sidewalk, all within the documented public right of way. Actual locations will be modified in the field bas.ed on utility mark outs and actual field conditions: _Final boring locations will be selected to avoid driveways, utilities, and trees. At~o time shall any final boring be plac.ed in, through, or across any private property without the ]>ri9t, p•.< ~ written consent of the owner. . ·. · '.,>"'

. . . ;'· : _:>:·_, __ __,-,.,::)\

The work will ipclude setting up and maintaining a drill rig iit the site ~?E 1:h~'",1ci'~ duration of the boring installation and the use of mobile equipment including support trucks and personnel vehicles on a daily basis. Work hours will. be restricte.d to 8 a.m. to 5 p.m. Monday through Fiiday, during non-holidays. All investigation derived waste e'lDW") will be removed on a daily basis and stored iit NWIRP l3ethp~ge, pending characterization and disposal. .

. R,_~~By . ·. Officeffe{'f//._Attorney

I . I

!

N40085-19-RP-00172 PI-10605 VPB-172

3. Costs: The NA VY wr11 bear all costs for the construction, installation, inspection, . testing, maintenance, operation, service, repair, replacen,ent, and_clo_sii:lg_of3aj<:J: boring§, The ____ _ Navy contractor will require access to the locations described above for an ir)itial period ofup to twenty (20) weeks for drilling of the monitoring wells. The actual dmation on site is effected by weather .and subsurfac.e drilling .conditions. The NA VY will endeavor to perform the work so that it do.es not unreasoriably interfere with the Town's and/or the public's pres.ent and future use of the. Prernist;,s. The NAVY will also see that the construction, installation, and removal of said borings meet the applicable federal, state, ·and local environmental requirements·. At the completion of drilling s1-ctivities, no structures will remain.

4. Mitigation Measures: If necessary during drilling activities, the NA VY will install temporary fencing around boring sites and may, with the prior written consent of the town Department of Public Works/Highways, temporarily relocate existing street signs. The NAVY shall also proyide the Town '1¥ithI1ame and telephone number of two (2) emergencJ contacts 'IVho can be reached on a 24-hpur basis in. the event Qf emergency ot other disruption to the public. Further, dming all field activities, the NA VY shall have on-site. a representative who is qualified to supervise the work to be undertaken, and whose name shall be submitted to the Town prior to ,such field activities. This individual shall be available for contact by telephone from the Town at all times during the performance of the Wotk in the event that the Town has a need to establish contact with ·an on"site representative ofNA VY.

At the completion of drilling activities, the NA VY wiil inspect the area and re-seed. or sod, and replace side walk slabs damaged during the drilling activitie.s. Such sidewalk replacement mu,st conform with the design and poming specifications promulgated by the; To.wn. Upon NA VY's. determinatiqh that the borings <lte no longer required, the borings will be sealed With.native soil to ground surface ih .accordanee with federal, state, and local requirements for closing and sealing such borings above. a contaminated site.

5. Utilities: The NA VY shall be respon:sible for coordinating their work with any underground utilities including, without limitation, water, sewer, gas, and electric utilities to ensure that their work does not .result in any breakage or interruption of services to the utility and/or homeowners/business owners, as the case may be.

6.. Re-capture of Materials: At all times while performing work and monitoring tlllder this agreement, any and all potential or actual rekase of gases and/or gtoµndwater and/or soil extracted fi:om the borihgs shall ),e contained, treated, iind disposed of in a:ccordance with federal, state, and local requirement for the containment, treatment, .and .disposal of any such .gase~,

I.

gtoundwater, and soiL · · • l , '

7. Data: The NAVY shall provide to the Town a copy of any and all dat1tan.rfinal reports geners1-ted regarding the Work covered by this Agreeme1}t. ··

8. Tort Liability: The detertnination ofNAVY's liability for damage to pets&n~ or pr.operty arising from its exercise ofits rights granted under this agreement shall be in accordance with.the prcxcedures and limitation of the Federal Torts Claims Act (28 U.S.C. 2671). Reviewed By

2 Office t.?'Jr Attorney

·-· _,--:, -- ------- - ·,-··

N40085-19-RP-00172 PI-10605 VPB-172

The Navy will ,ensure that the primaty contractor performing work on the project shall purchase liability insurance -in the amount of no less than $2M per occurrence. The Navy sha:11 require that both the Navy and the Town of Oyster Bay are named as additional insured on the policy. ·

9, Miscellaneous Provisions: Nothing contained m this agreement is intended, or should. be interpreted, to require an obligation or expenditure-of funds in violation of the Anti.Deficiency Act(31 U.S.C.1341).

The a,rithoriziJtion for cleanup i;esponses_ when there is a release or threat of a release of a hazardous substance into the enviroJi!Uent sets a :framework for accomplishing those actions. mandated by the Comprehensive Eiwirqnmental Response, Compensation, and Liability Act of 1980, as amended, 42 U.S.C. 103.

This Agreement is not an admis.sion of liability or responsibility as (lgainst either. NA VY .or the TOWN for any environmental contamination nor is this Agreement admissible in any proceeding except in connection with the enforcement-of its terms. This Agreement shall not give rise to. any rights by parties who are not signatories to this Agreement and may not be deemed to grant any rights whatsoever to third parties.

This Agreement is. the complete and exclusive Agreement • between the. parties, notwithstanding any representations. or statements to the contrary heretofore made.

Any modifications to this Agreement shall be in writing, executed by authorized representatives ofNAVY and tile TOWN, (llldshall speeific\lllY state that it is such a modification. This provision cannot b_e waived orally.

This Agreement shall be governed by applicable law.

The execution of this Agreement by the Town has been authorized by Town B.ti,rd Resolution _____ ~ adopted on ________________ = ,, .,_

IN WITh"ESS WHEREOF, the parties hereto set their hands and seal this __ ,;,day of ______ 2019.

3

Reviewed By Office °WAttorney

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DRILLING NOTICE

NEWYORK Department of Environmental Conservation

4360 Ludwig Lane, and 4301 Ava Road Bethpage, NY February 26t\ 2019

Please be advised that the U.S. Navy, in conjunction with the New York State Department of Environmental Conservation, will be conducting drilling activities in your area. This work is being conducted to test groundwater quality at depths of 50 to 1,000 feet below ground surface. Volatile organic compounds (VOCs), including the solvents trichloroethylene (TCE) and perchloroethylene (PCE), have been detected in groundwater in the general area as a result of historic operations at the Grumman plant to the north. The drilling is part of an on-going investigation to better understand where the groundwater contamination is located, and how it is moving and to develop cleanup options. Additional information on the Navy's environmental cleanup program and the groundwater investigation is available'at http://go.usa.gov/DyXF.

The work will involve installation and collection of groundwater samples from a vertical profile boring (VPB) to a depth of 1,000 feet. Up to three groundwater wells to depths between approximately 350 to 800 feet may be installed at a later date. The VPB will be approximately 8 to 10 inches in diameter. Access to the borings during the drilling operation will be secured with the drilling equipment. Any soil and groundwater removed from the borings will be containerized and transported to Navy property off of South Oyster Bay Road. Groundwater samples will be collected and submitted to a certified laboratory to test for the presence ofVOCs.

Because of the depth of the drilling work, the drill rig and support vehicles will be present at this specific location for approximately 6 to IO weeks to complete the VPB. Once the work is completed, the area will be returned to its current condition (soil and grass seed) - a small concrete pad (1.5 ft by 1.5 ft) and manhole cover will be installed to protect any permanent well that is installed.

Work hours will be Monday through Friday, from 8:00 AM to 4:30 PM (no machinery will operate before 8:00 AM). However, periodically during drilling operations, extended work hours and weekend activities may be required. If it is necessary to visit the drill site during other hours or on the weekends, the operation of the drill rig will not occur before 8:00 AM. Drilling will start on or about the second week of March, 2019.

Onsite contractors for the Navy will be Delta Drilling, who will be conducting the drilling operations, and Resolution Consultants, who will provide oversight. Inquiries may be directed to Mr. Mike Zobel, the Navy's Onsite Field Manager, or other contacts as listed below.

If you require additional information, please contact: Mike Zobel Resolution Consultants Onsite Field Manager (631) 561-1340

Jason Pelton NYSDEC Project Engineer ( 518) 402-94 78 [email protected]

Brian Caldwell Eleanor Vivaudou 1

Resolution Consultants Resolution Consu\{\i,nts Project Manager Deputy Project M~n~~er (865) 693-3623 (845) 425-41illJJ';extli'(~;TJi!I'·

Bill Fonda NYSDEC Regional Citizen Participation Specialist (631) 444-0350 [email protected]

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Steve Karpinsi&[., . .:·••·.:.,,.~\ ')," "''il

NYSDOH v ·.

Public Health Specialist II (518) 402-7860 steven.kar:[email protected]

(®) RESOLUTION CONSUL TANT$

February 16'\ 2019

RE: Drilling Notification, VPB172 4360 Ludwig Lane and 4301 Ava Road

Dear Resident:

Resolution Consultants A Joint Venture of AECOM & EnSafe

1500 Wells Fargo Building 440 Monticello Avenue

Norfolk, Virginia 23510,

This notification letter is being distributed to you on behalf of the U.S. Navy to inform you of environmental investigation work being conducted in your neighborhood. Please be advised that the U.S. Navy, in conjunction with the New York State Department of Environmental Conservation, will be conducting drilling activities in the town right-of-way adjacent to your property starting in March 2019. Because of the depth of the drilling work, the drill rig and support vehicles will be present at this specific location for approximately 6 to 10 weeks to install four permanent groundwater wells. We apologize in advance for the inconvenience that this work will cause. However, we assure you that the work is critical and that the Navy and its contractors are taking all reasonable steps to minimize disruption to your neighborhood.

Drilling is being conducted in your neighborhood to install wells to sample the groundwater. Industrial activities conducted from the 1950s to 1990s at the former Grumman plant to the north resulted in groundwater contamination. Solvents known as trichloroethylene (TCE) and perchloroethylene (PCE or Pere) were used at the former Grumman plant, and some of these solvents made their way into the groundwater and have since moved off property to the south with the groundwater flow. Over the past 25 years, actions have been taken in several areas to clean up the groundwater and to protect water supplies. Although significant progress has been made, this process is not complete. The off-property solventimpacted groundwater is complex and the Navy is continuing to investigate to better understand how the contamination is moving and develop additional cleanup options.

Your neighborhood is a strategic location for groundwater sampling. The Navy considered multiple factors in selecting a sampling point in your neighborhood including: presence of overhead power lines and fire hydrants, space between driveways to allow drilling activities, traffic, presence of trees, location of underground utilities, availability of side yards, and location of school bus stops. After reviewing these factors, the curb in front of your house was selected as the best location for a new sampling point.

As stated above, the Navy and its contractors are taking all reasonable steps to minimize disruption to you and your neighbors during drilling activities. Information on the drilling activities, schedule, and work hours are presented in the attached Drilling Notice. If you have questions, please contact me or one oJ;;the other points of contact also provided in the Drilling Notice. Additional information on the Navy's eniifpnmental cleanup program and the groundwater investigation is available at (http://qo.usa.gov/D\l¼,Fl.,. /' · ;,,

't,,z ; ,c·,:.• .•.. \.)ffP

Sincerely,

Brian Caldwell, /7 e,,, I J,,, J..~ v''w'-

cc: Jason Pelton, Project Engineer - NYSDEC Steve Karpinski, Public Health Specialist II - NYSDOH

Colleen Romano-DELTA

Terry Wulforst -Town of Oyster Bay

RESOLUTION CONSULTANTS

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WHEREAS, Linda Tuminello, Deputy Village Clerk, Incorporated Village of Massapequa Park, 151 Front Street, Massapequa Park, New York 11762, by letter dated February I, 2019, has requested the use of one (I) roll off container, from Friday, June 28, 2019 through Monday, July I, 2019, for the Village's Breakfast in the Park event; and

WHEREAS, Richard W. Lenz, Commissioner, Department of Public Works/Highways, by memorandum dated March 8, 2019, advised that the Department of Highways has no objection to providing one (I) roll off container to the Incorporated Village of Massapequa Park, for its Breakfast in the Park event, without charge, as the event is not a profit-making or fundraising event as defined in the Code of the Town of Oyster Bay, Chapter 201, "Solid Waste", Section 17; and

WHEREAS, the Town Board deems this event to be an appropriate and worthwhile endeavor, and has determined that the approval of this request will benefit the residents of the Town of Oyster Bay,

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby accepted and approved, and the Department of Highways is hereby authorized to provide one (I) roll off container to the Incorporated Village of Massapequa Park for its Breakfast in the Park event from Friday, June 28, 2019 through Monday, July I, 2019, subject to the following conditions:

I. The use of all Town property shall be in conformance with the direction of the Commissioner of the Department of Public Works, or his duly authorized representative;

2. The said organization shall comply with all ordinances of the Town of Oyster Bay, both in its use of Town property and in the conduct of the aforedescribed activity; and

3. The said organization shall file a Hold Harmless Agreement and Certificate of Insurance with the Office of the Town Clerk, indicating said organization maintains comprehensive general liability insurance, with a commercial liability limit of $1,000,000 per occurrence and $2,000,000 general aggregate per year, and naming the Town as an additional insured in connection with the aforedescribed activity.

-#-

TO:

FROM:

SUBJECT:

TOWN OF OYSTER BAY INTER-DEPARTMENTAL MEMO

March 8, 2019

Memorandum Docket

Richard W. Lenz, P.E., Commissioner of Public Works/Highway

Request: ROLL OFF CONTAINER Incorporated Village of Massapequa Park 151 Front Street Massapequa Park, New York 11762

Attached please find a copy of a letter received in this office from Linda Tuminello requesting a roll off container for their Breakfast in the Park event. The container will be placed at 1000 Lakeshore Drive, Massapequa Park, on Friday, June 28, 2019 and collected on Monday, July 1, 2019.

An amendment to the Code of Ordinances of the Town of Oyster Bay, Article II: Solid Waste: Use of a Roll Off Container Pursuant to Chapter 201-17 reads as follows: "Charitable, fraternal, religious and not-for-profit organizations that maintain established meeting places within the Town of Oyster Bay and have requested the use of a Town roll off container in connection with a profit-making or fundraising event, shall be charged two hundred fifty dollars ($250.00) for each container load dumped."

It is our opinion that the Breakfast in the Park event does not constitute a profit-making or a fund raising event. Therefore, we hereby request the Honorable Town Board to approve this worthwhile organization the use of Town equipment without a charge.

Attached please find their certificate of insurance, endorsement and Hold Harmless Agreement for the use of Town of Oyster Bay equipment by Incorporated Village of Massapequa Park from Friday, June 28, 2019 through Monday, July 1, 2019.

. <> Richard W. L z, P.E., Commissioner Department of Public Works/Highway

RWL: cw Attachments cc: Joseph Nocella, Town Attorney (7 copies)

Steven Ballas, Comptroller

Telephone 516-798-0244 Fax 516-798-6106

3Jnrorporateb 'Village VILlAGE HALL, 151 fRONT5TREEf, MASSAPEQUA PARK, NEW YORK 11762-2794

WEBSITE: www.masspk.com MAYOR

JEFFREY P. PRAVATO DEPUTY MAYOR

TERESA SPINOSA

TRUSTEES

RICHARD BEGANDY DANIEL PEARL

TINA SCHIAFFINO

February l, 2019

Mr. William Fox Division Head, Division of Sanitation Town of Oyster Bay DPW 150 Miller Place Syosset, NY 11791

Dear Bill:

CLERK/ADMINISTRATOR

PEGGY CALTABIANO TREASURER

CHRISTOPHER R. BRIGGS

VILLAGE ATTORNEY KEVlN M. WALSH

SUPT. OF PUBLIC WORKS ROBERT MACRI

Enclosed are the Certificates of Liability, Additional Insured Endorsements and Hold Harmless for the Town of Oyster Bay Roll Off Containers which will be used for our 2019 Village Events as follows:

I. Earth Day- deliver on Friday, April 12th -pick up Monday, April 15th

2. "Breakfast in the Park- deliver on Friday, June 28th - pick up on Monday, July 1st

3. Fireworks - deliver Tuesday, July 2nd - pick up Monday, July 8th

4. _Village Street Fair- deliver on Friday, August 2nd -pick up Monday, August

If you require any additional information, please let me know.

Very truly yours,

inda Tuminello Deputy Village Clerk

Enclosures cc: Eileen Walsh, TOB

812£ /t-Cr~T ( APPLICATION FOR TOWN OF OYSTER BAY ROLL OFF CONTAINER) PLEASE TYPE OR PRINT CLEARLY

Name of Organization: ___ --=..:! n.:..:1c,,,. c-':V_,_,_i 1,.,,la,,,ge,,,_,,.o.,_f '-"M""a,,,ss""a4-'p,.eq""1...,ia"----'---'Pacur--"k ____________ _

Village Hall • 151 Front St. Billing Address: ------------1\/b<:-=tc=r,-r,:;-9':mr-;,t,V-----++~'l-------------Ma.:i.:,a µequa Park, N.Y. li762

Phone Number (Days ): __ ____;5=:......:.../-=-6-1-/-1<-1'-=---g.---'0=--'2-=L/'-1/-=-------------Number of Container(s) Requested:, __ _,_/ __ _

Address Where Container(s) Would Be Placed: ENA OF- rtq;>,<fT ST£c£7'

J312fH> 'I fJMK. /&sv Mlc£S/tdf!.S bkzc1Ef>1ft-SSA-PE0uA ~ Dates Container(s) Needed: From MttJA'(. ~/~Sfif To /iJendit¼j Ju/<t I, ';lOII/

Describe The Event For Which Container(s) ls/Are Requested:, _____________ _

1il2£At::-Frl5 T )tJ ttf£ ffi/2,L Will The Event For Which The Container(s) ls/Are Requested Involve Fundraising Or Is It Intended To Be Profit-Making? _ ___,1/'1.:..:....:::D:__ ___ _

I understand that this application is subject to the approval of the Town Board of the Town of Oyster Bay and that as a condition for such approval, a charge of $250.00 for each container load dumped ma be sed fo · to assume responsibilitr,

(z@~_Q~Z]&~l, ~ Date: 1/21·/49 Title:.---\~...1..c.~=':::J--IL!.!:.~~.:::::(!hL===---------• ________ _

Signature : ______________ Date Received: ___________ _

Signature: Date Picked Up: ___________ _

DO NOT WRITE BELOW THIS LINE ---------------------------------------------------------------------------------------------------------------------------------------To Be Completed By Sanitation Division: /

Approved By Resolution No.:_~-v---------- $250 Charge Applies: YES. ___ '1NO _ _:__ __

......................................................................................................................................................................................................... -,,.,,·r·······•·-, To Be Completed By Scale House:

Disposal Authorization Ticket No.:, __________________ ~"'-"'~,----Load Ticket No.: ________________________ "'--------Date: __________ _ Signature: _______________________________ _

----··---·-------------------·-·-------··------··-------------------·-------------------------------···-------·--·-·--------·---------·

Scalehouse to return copy to Comptroller White Copy - Sanitation Driver (to be given to Scalehouse) Yellow Copy - Sanitation Files Green Copy - Scale House Files

ACORD' CERTIFICATE OF LIABILITY INSURANCE I PATH (Mlill_tlO/YYYYI 1...---- IJ1f.24/2019 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AMO CONFERS NO RiGHTS·.UPON THE CERIJFlCATEtlOLDEFt, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR JIJEGATM:l V AMEND, EX!END'OR AL lER THI: COVER.AGE AFFORDED BY 'rHE.POl.lC1ES BELOW •. THIS CERTIFICATE OF INSURAN_CE DOES NOT CONSTITUTI:: A CONTRACT BETWEEN 11-(E; 1S$UING lNSURER{S), AUTHORIZCD REPRCSENTA'flVE OR PROOUCER, A,NO THE -CERTIFICATE HOlDER,

lMPORTA'.NT~ lf_1he certlflc"a_te hO_lder Is an AODlTIONAL INS~RED, the poJ!cy(les) inuSt h;3_v.a ADDITIONAL INSURED provf!iiions or be-endorsed. If SUBROGAllON fS WAlVEO; subj~ct to-t~-e terms and i::ondlllont. of the polll::Y1 certain polfcl~s-111ay ,_equirn an endorsement. As1ateme"nt on this certificate does noLconfer rights to the certiflcale holder In lieu of'$U¢h em:ior.;emcnt(s),

"ROOUCER " .. ,,c, ~AME:· N!cOle Merton

SALERNO BROKERAGE CORPORATION I fl8N9c ·El<l'i '.(516) 364-4044 ' I F.vc, ·Nol: (616)"364-5901 117 Oak Ori1Je li>DRE6s:

INSIJAER(S) AFFOROING COVERAGE NAIC# Syos:set NY 11:791 INSURE:RA: The Phoenix Insurance CompS_ny 25623 INSURW

INSIJRERB: J_he Tt'.3'i<eJ_ers: Indemnity. _Com pan 25658 foe. Village_ of Ml!!lsapequa Park

!NSORF.R C: MerCh;ints Muiual lnsur~nce 151 Front Slreel

INSl.ll'I.E~D: PEBMA (Publfc E"mPlaYero- Risk) 1.2250

l!iS{JRER e: MaSf;apequa Park NY 11762 INSURER F:

COVERAGl:5 CERTIFICATE NUMBER• 19-20 Uah!l/ly ~EVISION NUMBER· 11:ilS IS TO CERTIFY THAT THI: POLICIES OF INSURANCE LISTED Bl;lOW.HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY i.1 1:;RIOO INDICATED. NOiV✓ffHSTI\NDlNGAN'f REQUIREMENT, 1'ERM OR CONDJTl,ON OF ANY CON.TM CT OR OlMi::R DOCUMENT WITH REs'pecno WHICH THIS CER'l"IFICA'r£ MAY BE JSSUED OR MAY PERTAIN, THE IN$URANCE.A.FFORDED SY THE POLICIF.S DES:CRISED HEREIN. IS SUBJECT TO ALL THE'T£RMS, EXCLUSfONS·AND CONDITIONS OF SUCH POLICIES. UMlJS SHOWN MAYHAVEBEEN REDUCED'BY PAl[).Cl.AIMS,

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The Ceriilicate. Hofder is inoluded as Mdlllonat ln:;.t1r<t0 fo-t_g;enare,( liability. as respecls Vifl.age use of (ij Town Roll Ori Conlainer for. Breakfast In !ha Perk. D2tes of Usage_: r.rlday, 612.f~/19 Lo Monda)", 7/1J19. Location: '0rady Park, Fron1.Streel, M.assapequ;:r Park, Addltio11al Insured Er1dorsemant e\!ached.

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As respects VIiiage use of (1) TownRoll Qff Container for Breakfast in the Park. Dales of Usage: Friday, 6/28/iS to Monday, 7/1/19.

,-~ It • Wh, Is Ao i111>m1 I• •menoed lo fn.elutl11t ii:B e,n eo'dhlol'HII lfll!iUt~d it1e per-e-cn(r;J or o,aeriAr111lirm[1} shown -In lh■ Sthtdulo, but cnty wi1h tt.apect · to Uoblllt,y tor "lJcidUy Injury"', ''propeny dfllO'Jl!loQti ~ ~pcnontaf l~y" <1r "'Mtv11rlfi.in11 lnlur-r" czusOd, tn WJ)ole or In. paf1. by yOu.r .. ae:fs or .omlu-lons 01 the .e:tlo Ot o:rnit:.liionD of thOQ:O ect!ng 0:n your b.ehett:

A. fn the pe, formenco o.f vour orii'Q.fno op· 111ratlon11: or

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Hold Harmless Ag1·eement for Use of Town Pmpc,·ty and/or Equipment

This Agreement is made this ~ay of 1trM,i_fl,;,'(' 201'.?, by IIIG,VILLAUcDfMASSAPEQUAPARK (hereinafte,· "Organization"). Whereas, Organization desires to use Town of Oyster Bay property and/or equipment

located at and/or described as ___ ~~---------------------------

&c OFF C:DA.J Jf=J1N f!_;<'.;.S;------

The property/equipment is needed from to tif,:,nc4J ;r,,._;1 I, /?Ol"l The event for which the properly and/or equipment is requested l__} is · (_k::'.) is not a profit making event.

ln consideration of the Town granting the Organization permission to temporarily use Town property and/or equipment,

tbe undersigned, 011 behalf of the Organization, hereby agrees to assume all liability and risk of loss and shall be

responsible for the supervision and welfare of all persons arriving on and using Town property and/or equipment in

connection with the abovementioned event. The undersigned f'urthe,· hereby releases the Town of Oyster Bay, its officers,

employees, servants, agents and enumerated volunteers from any lial,Jility for any injuries sustained or damages incuned

arid agrees to 'reimburse the Town for any damages arising out of the Organization's use of the Town property. and/or equipment. The undersigned agrees to indemnify and hold hrumless the Town, its officers, employees, servants, agents

and enumerated volunteers, and to protect and defend them against any and all claims for loss and/or expense or suits for

damage to persons or property, including its property, arising from its use of Town property and/or equipment.

Fmthe1·, the Organization agrees to provide the Town with a copy of its general liability insurance certificate, in the

amounts of $1,000,000 each occurrence, $2,000,000 general agg1·egate and, where appropriate, $2,000,000 products,

naming the Town as additional insured. All ceitificatcs of insurance must be accompanied by an endorsement.

J understand that the abovementioned use of Town property and/01• equipment Is subject to the approval of the Tawn Board of the Town qf Oyster Bay.

Name of 01:ganization

lllG. VILLAGE OF MASSAPEQUA PARK

Address of Organization

{/.u 1zed Representatiye

Title: V::.1..,C}-lf;,e, /4,(kt/,./ 1::,1(Z..frt'7J.rc._

Telephone Number: $/ b{7°J &':68' ¥-1/

Reviev1ed Bv Office of ·1ov,;: A((QfflijY

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~-4 >, ::1 WHEREAS, Neil 0. Bergin, Commissioner, Department of Environmental '· ,; <::1 esources, by memorandum dated March 5, 2019, requested Town Board authorization to renew

~· i.· e membership of the following employees in the New York State Association for Solid Waste o

1 . ..sl, anagement for The 2019 calendar year, at an annual fee of $75.00 per person, for a total

il --::, ount of $375.00: 113 "-1---r,···

0 ~:.1 Richard W. Lenz, P.E., Commissioner, Departments of Public Works & Highway George Baptista, Deputy Commissioner, Department of Environmental Resources Daniel Pear~ Deputy Commissioner, Department of Environmental Resources Gary Terrell, Supervisor, Solid Waste Disposal District Matthew Russo, P .E., Department of Public Works, Engineering

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set orth is granted and approved, and Neil 0. Bergin, Commissioner of the Department of nvironmental Resources, is hereby authorized to renew the membership of the abovementioned mployees in the New York State Association for Solid Waste Management, for the 2019 alendar year, at an annual fee of $75.00 per person, for a total amount of $375.00; and be it

er

RESOLVED, That the Comptroller is hereby authorized and directed to make ayment for same, upon presentation of a duly certified claim, after audit, and that the funds for aid payment are to be drawn from Account No. DER SR05 8160 47900 000 0000.

-#-

TOWN OF OYSTER BAY


March 5, 2019


FROM: NEIL 0. BERGIN, COMMISSIONER ENVIRONMENTAL RESOURCES

SUBJECT: NEW YORK STATE ASSOCIATION FOR SOLID WASTE MANAGEMENT MEMBERSHIP 2019

As members of the docket committee may be aware, The New York State Association for Solid Waste Management is New York State's oldest and largest organization comprised oflocal gove=ent solid waste professionals from across New York State. It provides a network for solid waste officials to share and distribute information on the latest trends and advances in solid waste management. The association conducts informational conferences, training workshops, DEC certification courses, video conferences, track legislative developments, produces an informative newsletter and generally serves as a resource to municipalities. Oyster Bay has been a member since its inception in 1975 and has benefited tremendously from this association. Oyster Bay currently has one of its former employees on the Board of Directors.

We therefore recommend that the Town Board, by Resolution, renew its membership in NYSASWM and that the Comptroller be authorized and directed to pay the annual dues in the total amount of$375.00 from account DER SR05 8160 47900 000 0000 for,the following persons:

George Baptista, Deputy Commissioner of Environmental Resources Daniel Pearl, Deputy Commissioner ofDPW/Sanitation-Recycling Richard W. Lenz, P.E., Commissioner DPW Matthew Russo, P.E., DPW/Engineering Gary Terrell, Supervisor, Solid Waste Disposal District

ergm · ssioner Department of Environmental Resources

Attachments - Membership Dues Notice cc: Town Attorney /7 copies Steve Ballas, Comptroller File Bl00/G500 Docket Memo for NYSASWM 2019.doc

~1<>nfor'¾,. NYSASWM ..&..p' ...Jd:ti. _ \ C/0: JEFF BOUCHARD ~ ~ 546 EAST ROAD i J ST. JQHNSVILLE, NEW YORK 13452

.,~-~u# Invoice·

DATE

January 14, 2019

Town of Oyster Bay DPW/Sanltatlon Division 150 Miller Place Syossett, NY 11791

If you prefer to renew on line, go to www.nysaswm.org, click on membership,

fill out form and submit with your credit card information.

Please provide NYSASWM with your email address • • • PLEASE DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT $75.00 each $300.00

DATE -. •

New York State Association For Solid Waste Management Membership Dues for 2019 for the following persons:

• • • •

Daniel Pearl Gary Terrell

Richard W. Lenz Pleil Bo,gi11 q@7#p£"&,n6T1t-

$75.00 each $300.00

PLEASE renew your membership early to ensure that you continue to receive our newsletter, conference proceedings and discounts on all upcoming events.

PLEASE also romember to detach and include the upper portion of this invoice with your check. Make any address corrections as necessary. Thank You.

PLEASE MAIL to above address CHECKS MAY BE MADE PAYABLE TO

"NYSASWM"

Please note that while NYSASWM Is a not-for-profit organization, membership dues are not tax deductible as a charitable contribulion. To the extent permitted under the Internal Revenue Code, dues may be deducted as a business expense.

Questions? : Contact Jeff Bouchard at (518) 568-2095 or

e-mail: [email protected]

Credit card renewal: Type of card: MC, VISA, DISC, EX, CARD# ______________ _ Name ( as on Card):. ___________________ _

Address(for cardholder):. _________________ _

City ________ State _____ Zip ____ Card Expiration date,~"~---Signature: _______________ _ Last three #'son signature line:-==-~--

For Credit Card renewal please return this entire invoice sheet.

••·n~i••jit:!t'!~i··• . ....__._ - _L ______ ,_.J NEW YORK STATE ASSOCIATION FOR SOLID WASTE MANAGEMENT

t, Es .,

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WHEREAS, by Resolution No. 851-2017, adopted on December 12, 2017, the Town Board authorized and directed Cameron Engineering & Associates, L.L.P. to perform On-Call Engineering Services in connection with Contract No. PWC08-18, for a two (2) year period, from January 1, 2018 through December 31, 2019; and

WHEREAS, Cameron Engineering & Associates, L.L.P., by letter dated February 20, 2019, described the scope of work to be performed, in an amount not to exceed $43,435.00, in connection with providing On-Call Engineering Services related to the floating dock systems located at the East side of the Oyster Bay Western Waterfront Park fishing pier; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Departments of Public Works/Highway, by memorandum dated February 28, 2019, requested Town Board authorization for Cameron Engineering & Associates, L.L.P. to provide the aforesaid On-Call Engineering Services under Contract No. PWC08-l 8 relative to the floating dock systems located at the East side of the Oyster Bay Western Waterfront Park fishing pier, and requested that the Comptroller be directed to issue an encumbrance order in an amount not to exceed $43,435.00 for this purpose; and

WHEREAS, funds in the amount of $43,435.00 to satisfy said engineering costs are available in Account No. PKS H 7197 20000 000 1102 001,

NOW, THEREFORE, BE IT RESOLVED, that the requests as hereinabove set forth are accepted and approved, and Cameron Engineering & Associates, L.L.P. is hereby authorized to proceed to provide the aforementioned services in connection with Contract No. PWC08-l 8, On-Call Engineering Services relative to the floating dock systems located at the East side of the Oyster Bay Western Waterfront Pll!k fishing pier, and the Comptroller is hereby authorized and directed to issue an encumbrance order in an amount not to exceed $43,435.00, with funds to be drawn from Account No. PKS H 7197 20000 000 1102 001.

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\

0.· !

L/

TOWN OF OYSTER BAY




SUBJECT: ON-CALL CONSUL TANT SERVICE REQUEST CONTRACT NO. PWC 08-18 MECHANICAL ENGINEERING CAMERON ENGINEERING & ASSOCIATES, L.L.P ACCOUNT NO.: PKS H 7197 20000 000 1102 001 PROJECT ID: 1102 PKS A-18

February 28, 2019

The consultant, Cameron Engineering & Associates, L.L.P, has been approved by the Commissioner of Public Works to provide engineering services under On-Call Contract No. PW 08-18 by Resolution No. 851-2017 for the subject project. Funds have been made available by the Director of Finance.

Attached is a letter dated February 20, 2019 from Cameron Engineering & Associates, L.L.P regarding the scope of work to be performed in an amount not to exceed $43,435.00. Services to be performed include engineering services for floating dock systems at the Oyster Bay Western Waterfront fishing pier.

Attached is an availability of funds in the amount of $43,435.00 to satisfy said engineering costs from the Office of the Director of Finance indicating that funds are available in Account No. PKS H 7197 20000 000 1102 001.

It is hereby requested that the Town Board authorize by Resolution Cameron Engineering & Associates, L.L.P under Contract No. PWC 08-18, On-Call Engineering Services Relative to Mechanical Engineering and requests that the Comptroller be directed to issue an encumbrance order for this purpose.

{UJt. RWL/JCT/MR/SC/lk

Attachment

RICHARD W. 1-E.E. COMMMISSIONER


cc: Town Attorney (w/7 copies) Steven C. Ballas, Comptroller Kathy Stefanich, Public Works \ < _ ... Eric Tuman, Commissioner/GeneraL~el"".ices_ .. \,. Joseph G. Pinto, Commisioner/Paflts -·-· •.

PWC 08-18 CAMERON - ON-CALL SERVICES_WESTERNWATERFRONT_ 43,435

ON-CALL CONSUL TANT SERVICE/ REQUIREMENTS CONTRACT REQUEST FOR AVAILABILITY OF FUNDS

Requesting Division/Department Parks

THIS SECTION TO BE COMPLETED BY DEPARTMENT ADMINISTERING ON-CALL CONSUL TANT CONTRACT

Contract Number PWC 08-18 __________ .:....:._:..::__::.;:_=-----------Contract Period 01/01/18 - 12/31/19 _________ ::....::..;::...:..:_:.::._-=..::..:.:...::::.. ________ _

Consultant/Contractor Cameron Engineering & Associates, L.L.P --------=-.:::.:..:.::::..::.:.:...==-::.:::::::..::..:;....:::..:..:::.:==-='-'='--------

Disc i p Ii n e _________ __.:M.:..:e::.c::.:h.:.:a::.n:::ic::a::.I -=E:;.;n,,_g::.in:.:ec::e:..:ri:..:ng,,_ ________ _

Total Authorization $43,435.00 ------------"-"===------------Res o I u ti on No. ______ ...:8c::2.:..1-...:2:.:0.:..17-'-------- Date __ __:_12=/..:1=2/:.:2:.:0.:..17-'----

Funded To Date ____________ .:,:$.::.0-:.:0.::0 ___________ _

Amount Requested $43,435.00

Account To Be Used ~'\<: S"- t\-111]-;loooo -ooo '110].-CIO I If Capital Account, State The Related Contract Number: __________ _

Description Of Work If a Capital Account is used and work is not related to a Capital Project, specify the nature of the


Floating Docks

Work To Be Completed In Contract Period: YesW No□ A "No" response will require Town Board authorization to extend the contract period.


Required 50% Performance Bond For This Request ln Effect

Amount of Bond


YesD No□ NIAW

$

DPW Approval Only To Be Executed By The Commissioner

Signature~#~=;;,;,,,==-..c~-L""='-==-::-::-____ _

Title 1~. Signatu~ 64 &e4;,

-''--'--=-'-'-...:....:'-----------, 9 \J7 \ \ ~ Date

I ---------------

Title __ ..:C:..co:..:m.:..:=mis:..:s:..:i..:.o.:..:n..:.e:.....:.ro.:...:...fP-=u.:..:b.:..:li_;;_;;cW.:..o.:..r:..:k.:.:s'-_

Date

THIS SECTION TO BE COMPLETED BY THE DIRECTOR OF FINANCE l" Sf 1,,-Amount Requested '--/} 'f' J >, ""

ce <.fl/'} </o 5: 'f fo

Signature Date



Work Order No. ------- E.O. No. ______ _


Contract No. PWC 08'18 -------- Contract End 12/31/2019 __ ___c---=c __ _

Commencement Date



Cameron Engineering & Associates, L.L.P

177 Crossways Park Drive

Woodbury, NY, 11797

Requesting Town Department ------------------------Parks

Contact -----------Sunita Chakraborti Phone (516) 677 - 5725 __ .>..::..;..::L...C'--'-'---'-"'--"--


Floating Docks

This work order shall not exceed $ 43,435.00 ------------~----PI ease notify the above mentioned contact person 48 hours prior to commencing any work.


Signature tJ""/ A,L Title Q(\.\("'\

Date J\dl \ \C\

Department Of Public Works Approval Only To Be Executed By The Commissioner

, at Signature~ ~~

~,fS•"•" ._ -,\ ' <,

Commissiori;t~f~~~Jl~,K'{orks \\ "•"'

Dale 2,/ 2 7 J, q 1~/

•


WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public Works/Highway, by memorandum dated December 4, 2017, advised that on October 4, 2017, the Department of Public Works issued a Request for Proposals for Engineering Services relative to Mechanical Engineering, in the Town of Oyster Bay, Nassau Cotmty, New York, in accordance with the specifications contained in Contract No. PWC08-18; and

WHEREAS, in response to that Request for Proposals, six (6) responses were timely received by the Department of Public Works; and

WHEREAS, Commissioner Lenz, by said memorandum, stated that after review of the Division of Engineering's preliminary recommendations and in conjunction with the current workload, the Department has selected Cameron Engineering & Associates, LLP, D & B Engineers & Architects, P .C, and Lizardos Engineering & Associates, P .C. The evaluation and selection process was performed in compliance with the requirements of Guideline 9 of the Town of Oyster Bay Procurement Policy; and

WHEREAS, the Department of Public Works requested that the Town Board authorize the Department of Public Works to enter into an agreement with Cameron Engineering & Associates, LLP, D & B Engineers & Architects, P.C., and Lizardos Engineering & Associates, P.C., TO PROVIDE Engineering Services relative to Mechanical Engineering, in accordance with the specifications contained in Contract No. PWC08-18, for a two (2) year term, commencing on January I, 2018 through December 31, 2019,

NOW, THEREFORE, BE IT RESOLVED, That the recommendations as hereinabove set forth are accepted and approved, and the Department of Public Wo:rks is hereby authorized to enter into Contract No. PWC08-l 8 with Cameron Engineering & Associates, LLP, D & B Engineers & Architects, P.C., and Lizardos Engineering & Associates, P.C., in accordance with the provisions thereunder for a two (2) year term. commencing on January 1, 2018 through December 31, 2019.

-#-


cc: Supervisor {2) Town Attorney Comptroller Public Works

Supervisor Saladino Councilman Muscarella Councilman Macagnone Councilwoman Alesia Councilwoman Johnson Councilman lmbroto Councilman Hand

Aye Aye

Ay~_/i\', A~nt'~, Aye Absent Aye

Mr. Richard Lenz, P .E.

Woodbury,NY11797 N,_,w l'.ork, NY 10018

\Vbile Plains, N\' 10603

Commissioner of Public Works, Town of Oyster Bay 150 Miller Place Syosset New York

Re: Western Waterfront Park Floating Docks

(5161 &27-4900 (212} 324-4000

(914) 721~8300

February 20, 2019

Proposal for Civil Engineering Services: TOB DPW Contract No. PWC 08-18 cp9559rl_TO2


Mrm.aging Partner

Joh,.-i. D. Cameron,. Jr., P.E.

Senior Partner Joseph R. .Amato, P.E.

Partners /P1indptils Mark l'Vagner, CEP Janice Jij.ina, P .E., AICP CEP Nicholas A. K1m1b.t.ovic, P.E. Kevjn }A. :t\'kA.nd.rew, R.L.A., A1CP 11:k:hael ]. Hl.1lts, P.E,

Senior Associates Glenn DeSimone., P.E., CPJ:: fill.drew L. Na..-us, P.E. Stephen Hadji:'filll<i=, P.E., BCEE

Associates Michael A De Giglio, R.L.A. Richard _T. ZapolJ:iki, Jr., P.E.

In accordance with your request and subsequent to our recent meeting and discussions, Cameron Engineering & Associates, LLP (Cameron Engineering) respectfully submits our Proposal Revision for Civil Engineering Services for the referenced project. Below is a brief description of our understanding of the project, our proposed Scope of Services, and our Civil Engineering Fee for the work to be performed.

I. PROJECT DESCRIPTION

This proposal revision seeks to serve as a consolidation of work performed in 2018 and 2019. Invoices associated with work performed in 2017 are being processed under the original term agreement. It is our understanding that although our proposal for work associated with the east & west side floating dock improvements were awarded under a previous on-call contract, that particular budget expired with the original term agreement; therefore the work performed subsequent to the new agreement (PWC 08-18), will be invoiced according to that contract, hence the purpose for this new proposal revision.

Included in this proposal are additional services for electrical engineering scope associated with the east side only.

It is our understanding that services associated with the west side are no longer required, as the Town is no longer pursuing this project. This proposal only serves to associate funds for the payment of work performed in 2018, prior to the termination of this project.

The 2018 and 2019 invoices will be submitted in conformance with the existing on-call agreement relative to Mechanical Engineering Services, Contract No. PWC 08-18.

"Celebrating Our 35th Year of Excellence in Planning and Engineering" "11--WW.cam=nengineering.com

CAMERON ENGINEERING Mr Richard Lenz, PE, Commissioner of Public Works Proposal for Civil Engineering Services for Oyster Bay Western Waterfront (cp9559rl_T02)

IV. FEES AND PAYMENTS

February 20, 2019 Page3 o/4

A. For the Project Description and Scope of Services Item II.A (East Side Improvements) set forth herein, the Engineering Fee would be performed on a lump sum basis in the amount of $34,187.50, broken out as follows:

$32,100 Original Authorized Fee

-$3,412.50 2017 Invoices (processed under original on-call agreement)

$28,687.50 Remaining Balance

+$5.500 Electrical Engineering Services

$34,187.50 New PWC 08-18 Contract Amount

B. For the Project Description and Scope of Services Item 11.B (West Side Improvements) set forth herein, the Engineering Fee would be performed on a lump sum basis in the amount of $9,247.50, regarding 2018 & 2019 invoices.

C. For the Project Description and Scope of Services Items II.A & B (East & West Side Improvements) set forth herein, the Engineering Fee would be performed on a lump sum basis in the total amount of$43,435.00

D. Additional Services shall be authorized before the work commences. The Fee would be either a lump sum or performed on a time card (hourly rate) basis, as agreed, and billed monthly, as follows:

1.

2.

Lump Sum Basis:

Time Card Basis:

Percent of Completion

Principal and technical staff time would be performed hourly in accordance with our Billing Rate Schedule in effect at the time the work is performed.

E. Invoices shall be submitted regularly, covering the basic and additional work services performed and for reimbursable expenses incurred during that period. Payment is due within 3 0 days of invoicing. Accounts must be up-to-date prior to submission of documents, signing of forms, etc. Should payment not be received timely, we reserve the right to suspend work until paid.

F. Completion of project does not guarantee approval by governing body; declination of project by governing body does not void payment responsibilities.

G. It is our understanding that the project is to commence and conclude with\pthecurrent calendar year. Should the project extend into 2020, a proposal amendment will be provide4. ··•~¾

CAMERON ENGINEERING Mr Richard Lenz, PE, Commissioner of Public Works Proposal for Civil Engineering Services for Oyster Bay Western Waterfront (cp9559rl_T02)

February 20, 2019 Page4of4

V. CONTRACT AUTHORIZATION

This letter represents the entire Proposal Revision. In order to initiate this contrac~ please forward your standard form of authorization for professional services.

We thank you for requesting this Proposal Revision and appreciate the opportunity to work with you on this project. Should you have any questions, or wish to discuss any item in greater detail, please do not hesitate to contact me directly at (516) 224-5206.

MDG/jm

Very truly yours,

~d/4§§= ~""'~---Michael A. De Giglio Associate

TO:

FROM:

SUBJECT:

TOWN OF OYSTER BAY


JOSEPH G. PINTO, COMMISIONER DEPARTMENT OF PARKS


REQUEST FOR AVAILABILITY OF FUNDS CONTRACT NO. PWC 08-18 MECHANICAL ENGINEERING CAMERON ENGINEERING & ASSOCIATES, L.L.P

February 21, 2019

The Division of Engineering respectfully requests that you make available an account number to be used to satisfy costs related to the above-referenced contract in the amount of $43,435.00.

Funds are required for electrical engineering services which include specifying the location & model of two utility stations on the East side of the fishing pier as well as services already performed in 2018 at both East and West side of the Western Waterfront Park fishing pier, as per the attached letter from Cameron Engineering & Associates, L.L.P, dated February 20, 2019.

Also attached is the "On-Call Consultant Service Request for Availability of Funds" in the amount of $43,435.00 and Resolution No. 851-2017 authorizing Cameron Engineering & Associates, L.L.P for on-call services.

If you have any questions, please contact Sunita Chakraborti, Division of Engineering, at extension 5725.

0 /,_,__ C . -------G HNC.TAS NE DEPUTY CO MISSIONER DEPARTMENT OF PUBLIC WORKS

RWUJCT/~/SC/lk Attachments

C: Kathleen Stefanich, Administration/DPW

RICHARD W. LENZ,~ ' ef COMMISSIONER '\\ .<\I

DEPARTMENT OF PUBLIC WC)RKSAHIGHWAY i J

,c( ,·~

A(~'.~X:-~ ;;j.2~J&\,¾_

PWC 08-18 CAMERON. REQUEST FOR FUNDS_WESTERNWATERFRONT_ 43,435

CAtvfERON ENGINEERING Mr Richard Lenz, PE, Commissioner of Public Works Proposal for Civil Engineering Services for Oyster Bay Western Waterfront (cp9559rl_TO2)

II. SCOPE OF SERVICES

February 20, 2019 Page2af4

The specific Civil Engineering Services to implement the Project Description under this Proposal Revision are as follows:

A. West Side Improvements

• Services already performed in 2018 and 2019

• Remaining 2019 services consistent with the original November 2017 authorized scope of services.

• Electrical Engineering Services: Electrical Engineering support to include two (2) utility stations within the project scope. It should be noted that although the stations may be equipped to provide water. only electrical engineering services are provided at this time.

I. Specify the location and model of two (2) utility stations similar to those already located on the west side of the fishing pier. Services include:

a. Site visit with Town personnel to determine available power source.

b. Include location on plan and required routing and sizing of wiring/conduit.

c. Specify additional electrical circuit ifnecessary.

d. Include electrical technical specifications within contract documents.

It is our understanding that an additional panel box, or replacement of the existing panel box is not required at this time.

• This proposal serves to provide services through the end of 2019. Services beyond 2019 will provided under separate proposal amendment.

B. West Side Improvements

• Services already performed in 2018

Ill. ADDITIONAL SERVICES

With prior authorization, we would provide any of the following additional services:

A. Bid Phase/Construction Administration/Construction Observation services

B. Survey of overall property, soil borings, material testing, as-built survey, etc.

C. Fixed platform at bulkhead, replacement of existing utilities, proposed utilities, or structural analysis of the existing bulkhead.

D. Preparation of design associated with expanded project limits; de~lgn a~~ocfated with unforeseen/unknown conditions discovered during construction; preparation ,~f multiple contracts.

Cow.;' s,:i:,-

E. Design for LEED, SEQR Scope, SWPPP design, environmental studies, etc.

r c}

J;_! WHEREAS, Michael Hahn, Director of School Facilities & Operations of the E '. Jericho School District, by letter dated March 1, 2019, requested to enter into an Inter-

&i'~ c:i Municipal Agreement which would provide for the Town to supply sand and salt to said -g ~ 1·· - District; and :< O·

~, _. --·, WHEREAS, John P. Bishop, Deputy Commissioner, Highway Department, by ~ ''::3-_, _;nemorandum dated March 8, 2019, recommended that the Town enter into an Inter-Municipal ow Agreement with the School District, nune pro tune, from November 15, 2018 to April 30, 2019,

to provide sand and salt; and

WHEREAS, the Town would provide said materials to the District on request and the District will pay the Town at the same rate at which the Town purchased the sand and salt, at a per yard fee; and

WHEREAS, the District will be responsible for the picking up the sand and salt, · and the disposal of all any excess materials,

NOW, THEREFORE, BE IT RESOLVED, That the recommendation as hereinabove set forth is hereby accepted and approved, and the Supervisor or his ;4esignee is hereby authorized and directed to execute an Inter-Municipal Agreeme~ .. ~~1/~e Jerich? School District to provide sand and salt, nune pro tune from November 15, 2(ll8 througl,,

5b,pnl

30, 2019, ·· s' "

-#- tl.·


TO MEMORANDUM DOCKET

FROM Office of the Town Attorney

DATE March 11, 2019

SUBJECT: Inter-Municipal Agreement with the Jericho School District for Sand and Salt

Michael Hahn, Director of School Facilities & Operations of the Jericho School District, by letter dated March 1, 2019, requested to enter into an Inter-Municipal Agreement with the Town, which would provide for the Town to supply sand and salt to said District.

John P. Bishop, Deputy Commissioner, Highway Department, by memorandum dated March 8, 2019, recommended that the Town Board approve an Inter-Municipal Agreement with the Jericho School District, to provide sand and salt a:t the same rate of purchase as purchased by the Town, nunc pro tune, from November 15, 2018 through April 30, 2019. The District will be responsible for picking up the sand and salt, and the disposal of all debris generated.

Attached herewith is the abovementioned Inter-Municipal Agreement and draft Resolution approving same. Kindly add this matter to the action calendar for March 26, 2019.

EAF:ba Enclosure 2017-5837 cc: Town Attorney (w/7 copies)

JOSEPH NOCELLA TOWN ATTORNEY

S:\Attorney\RESOS 2019\MD & RESO\Sand and salt mix- Jericho School District -2018-19. EAF.docx

DATED:

PARTIES:

INTER-MUNICIPAL AGREEMENT

, 2019

THE TOWN OF OYSTER BAY, a municipal corporation of the State of New York, having its principal office and place of business at Town Hall, 54 Audrey Avenue, Oyster Bay, New York 11771, hereinafter·referred to as the "TOWN"; and

THE Jericho School District, having its principal business address at 99 Cedar Swamp Road, Jericho, N.Y. 11753, hereinafter called the "DISTRICT",

WIT NE S S ETH:

WHEREAS, the DISTRICT has requested to enter into an Inter-Municipal

Agreement with the TOWN, to purchase sand and salt for the DISTRICT to use in preparation

and during snow storms; and

WHEREAS, the TOWN desires to assist the DISTRICT in its operations to

provide safe and efficient road and travel conditions to our TOWN residents,

NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and

agreements hereinafter set forth, the parties hereto do agree as follows:

FIRST: The TOWN shall provide sand and salt to be used by the District in

preparation and during snow storms for pick-up by the DISTRICT on an "as requested" basis at

the Lake Avenue Yard in Oyster Bay, the Syosset Yard in Syosset, the Glen Head

Head, and the Carman Mill Yard in Massapequa, N.Y.

SECOND: The DISTRICT shall be solely responsible for the

debris and other materials as a result of the sand and salt provided by the TOWN.

1

THIRD: The DISTRICT agrees to pay the TOWN for such materials at the

same rate at which the Town purchased the sand and salt, at a per yard fee.

FOURTH: In order to facilitate payments from the DISTRICT to the TOWN

pursuant to this agreement, the TOWN shall provide an invoice to the DISTRICT on a monthly

basis showing the amounts owed for the previous month. The DISTRICT agrees to pay such

sums in full within thirty (30) calendar days ofreceipt of such invoices.

FIFTH: This agreement may be cancelled by either party upon sixty (60)

days' written notice to the other party. Such notice shall be sent by certified mail, return receipt

requested to the Town Attorney or District representative, as the case may be.

SIXTH: This agreement is effective nunc pro tune from November 15,

2018 and shall terminate on April 30, 2019 unless extended by mutual agreement between the

parties.

IN WITNESS WHEREOF, the parties hereto have caused their corporate seals to /~

be hereunto affixed and these presents to be signed by the proper officials thereotj,,p,y_r~,:f~i\t to '\i·'· ·, ·-·:- .,,,

resolutions duly adopted by the respective Boards of said parties.

TOWN OF OYSTER BAY REVIEWED:

BY ___________ _

Office of the Town Attorney

JERICHO SCHOOL DISTRICT

BY:

2

STATE OF NEW YORK )

) ss.:

COUNTY OF NASSAU )

On this day of , 2019, before me personally came

_________ , to me known, who, being by me duly sworn, did depose and say that

he resides at ______________ ; that he is the _________ of the

Town of Oyster Bay, the municipal corporation described herein and which executed the

foregoing instrument; that he knows the seal of said corporation; that the seal affixed to said

instrument is such corporate seal; that it was so affixed by order of the Town Board of said

corporation, and that he signed his name thereto by like order.

Notary Public

STATEOFNEWYORK )

) ss.:

COUNTY OF NASSAU )

On this day of , 2019, before me personally came

, to me known, who, being by me duly sworn, did depose and say that he --------

resides at · that he is the __________ of the

JERJCHO SCHOOL DISTRICT the municipal corporation described herein and which eJc;uted ' "·

the foregoing instrument; that he knows the seal of said corporation; that the seal aific:i.etl"to\,aid ,1r '<' ' .,:P'

instrument is such corporate seal; that it was so affixed by order of the District of sa1d

corporation, and that he signed his name thereto by like order.

Notary Public

S:\Attorney\AGREEMTS\Sand-Sa!t Jericho School Dist. Agree 2018-2019. EAF.docx

3

March 8, 2019

TO:

ATTENTION:

FROM:

SUBJECT


JOSEPH NOCELLA, TOWN ATTORNEY

THOMAS M. SABEWCO, DEPUTY TOWN ATTORNEY

JOHN P. BISHOP, DEPUTY COMMISSIONER OF HIGHWAY

JERICHO PUBLIC SCHOOLS REQUESTS AN INTER-MUNICIPAL AGREEMENT FOR SAND/SALT FOR THE WINTER MONTHS FROM THE HIGHWAY DEPARTMENT

Attached, please find a letter from Mr. Michael Hahn, Director of School Facilities & Operations, Jericho Public Schools.

· The school district Is requesting an lnter-munlcipal agreement with the Highway Department to purchase sand and salt during inclement weather. The district is requesting this agreement to occur during the winter months.

Please review the attached letter and apprise the Highway Department the details o~,this p'f,_:_::_;&

agreement. ··.,wry-,,,,,~~-,{ ;,';\;; ~-; ,, . . ',·, \'"iH! •~"ct-cc

If you have any further questions regarding this, please feel free to contact me:Jt:~)!.te~,si~~ 5770. it--~>0* '\l:<)J

JPB/km Att.

JOHN P. BISHOP, DEPUTY C M SSIONER HIGHWAY DEPARTM T

<¾;

! ~F'ITTY l';QW/ll-lt<Uf~/J1)f

J(i;vA fV\ ~ Jericho Public Schools I~

99 CederSwmrq:, Roa.cl, Terlcho, NY 117!i~ t.li -c: [516) 203-3600

..,:;: :I: u:, >-< ,, c., ::<: :I:

SUCCESS FOR EVERY STUDENT N) ::E •• ::0

March 1, 2019

John P. Bishop, Deputy Commissioner Highway Department 150 Miller Place Syosset, NY 11791

Re: Inter Municipal Agreement for Sand and Salt for 201 B/2019

Dear Mr. Bishop,

< M!chTel~ Hahn

Director of School Facilities & O~atlons 516-203-3600 ext.3233/Fax: 516-203-3671

Please advise what we would have to do to obtain salt and sand from the Highway Dep'attment 1:I;t~,g,k

you very much.

Sincerely,

Michael Hahn Director of School Facilities & Operations

MH/ds

-1' iu y\

\ WHEREAS, Joseph G. Pinto, Commissioner, Department of Parks, b memorandum dated March 14, 2019, requested Town Board authorization to establish th attached 2019 Fee Schedule, Rules and Regulations for the Town of Oyster Bay beaches, beac parking, launching ramps and the Joseph J. Saladino Memorial Marina at TOBA Y,

NOW, THEREFORE, BE IT RESOLVED, That the Town Board hereb approves the attached 2019 Fee Schedule, Rules and Regulations for the Town of Oyster Ba beaches, beach parking, launching ramps and the Joseph J. Saladino Memorial Marina a TOBA Y, and authorizes the Department of Parks to establish and collect said fees.

-#-


- To: Memorandum Docket

From: Joseph G. Pinto, Commissioner of Parks

Date: March 14, 2019

Subject: 2019 Summer Beach, Ramp and Joseph J. Saladino Memorial Marina at Tobay Operation and Fee Schedule

The Department of Parks requests Town Board approval to implement the attached 2019 Summer Beach, Ramp and Joseph J. Saladino Memorial Marina at Tobay operation

and fee schedule.

Various items under the following section have been either added or changed: 2. Town of Oyster Bay Parking Fees

• The prohibiting of motor homes, RVs, campers and any other vehicle that takes up more than one parking stall from purchasing a seasonal/daily parking permit. This does not include a vehicle with a hitched trailer, as those are permitted at facilities with launching ramps.

• Changing the number of bus permits issued for TO BAY Beach from five (5) buses per day, to one (1) camp/program per day with a maximum of five (5) buses. This is being done for safety reasons at the TOBAY spray park.

• Including information regarding replacement and temporary beach passes.

Please note the following additions: 7. Surf Casting/Night Time Permit

1. Night time surf casting permitted at Tobay Beach, Theodore Roosevelt Memorial Beach, Centre Island Beach, Beekman Beach and Harry Tappen

Beach.

2. Night time surf casting parking permits are required from 9:00 pm to 7:00 am.

3. Night time surf casting parking permits will be issued to Town of Oyster Bay residents at no charge from the main Beach Office.

4. Surf casting is not permitted during the hours of 7:00 am to 7:00 pm during the months of May, June, July, August and September.

8. Bicycles -Tobay Beach

Bicycle riding from the east or west part of the New York State Ocean Parkway Bikeway prohibited within the facility. All bicyclists must walk their bikes through the parking lot to these entrances.

All fee schedules remain unchanged and dates have been changed to coincide with the 2019 calendar.

JGP:gv Attachments Cc: Town Attorney (+7 copies)

f.,:- Joseph G. Pinto Commissioner of Parks

Gabrielle Pontillo, Finance, Department of Parks

2019 SUMMER BEACH, RAMP AND JOSEPH J. SALADINO

MEMORIAL MARINA AT TOBAY OPERATION AND FEE SCHEDULE

1. Beaches

Centre Island Beach-Town of Oyster Bay residents and non-residents. Charles E. Ransom Beach-Town of Oyster Bay residents and non-residents. Harry Tappen Beach-Town of Oyster Bay residents and non-residents. Theodore Roosevelt Memorial Park/ Beach-Town of Oyster Bay residents only.

Philip B. Healey Beach at Florence Avenue-Town of Oyster Bay residents only. Stehli Beach-Town of Oyster Bay residents only.

Tobay Beach- Town of Oyster Bay residents, non-residents permitted Monday

through Friday (excluding holidays).

2. Town of Oyster Bay Parking Fees

RESIDENT Parking Type

Seasonal car and motorcycle

Seasonal Volunteer Fire Department

Seasonal Auxiliary Police Member

Seasonal Auxiliary Coast Guard

Seasonal Active Military

Seasonal Military Veteran Daily Admission (no season sticker)

Daily Admission (Ransom only)

Senior Citizen (with TOB ID card)

Disabled Persons/Social Security Act

(with TOB ID card)

Fee

$60.00 $30.00 $30.00 $30.00

$30.00

$30.00 $20.00 $10.00

NO FEE

NO FEE

Volunteer fire department/auxiliary police members/auxiliary United States

Coast Guard must present valid proof of active membership and current vehicle registration in his/her name to the Beach Division's main office to obtain a special

permit form. Permit form may be presented to the gate attendant at any Town beach selling seasonal beach stickers. The volunteer fire department must be within the Town of Oyster Bay and the member(s) must reside in the Town of Oyster Bay.

Veterans wishing to obtain said discount must present a copy of an honorable

discharge certificate, DD form 214, New York State driver's license stating veteran or a membership card from any recognized veterans' organization. Active military service

personnel seeking said discount must present their current military identification c d. This identification is to be brought along with vehicle registration to the main Bea

Town of Oyster Bay Parking Fees-continued

office to obtain a special permit form. Permit form may be presented to the gate

attendant at any Town beach selling season beach stickers.

Motor homes, RVs, campers and any other vehicle that takes up more than one stall are prohibited from obtaining a seasonal/daily parking permit. This does not

include those vehicles that have a trailer hitched as those are permitted at facilities with

launching ramps.

NON-RESIDENT

LOCATION

Centre Island

Daily Admission-Monday through Friday

Daily Admission-Saturdays, Sundays, Holidays

Ransom

Daily Admission

Tappen

Seasonal car and motorcycle

Seasonal Volunteer Fire Department

Seasonal Auxiliary Police Member

Seasonal Auxiliary Coast Guard


Seasonal Military Veteran Daily Admission (no season sticker)

Senior Citizen (with NYS identification)

Disabled Persons/Social Security Act (with Medicare Card or similar)

Tobay


Seasonal Military Veteran Seasonal Wantagh Fire Department

Daily Admission-Monday through Friday (excluding holidays)

FEE

$50.00 $60.00

$10.00

$120.00 $60.00

$60.00 $60.00

$60.00 $60.00 $60.00

NO FEE

NO FEE

$60.00 $60.00

$60.00

$50.00

Volunteer fire department/auxiliary police members/auxiliary United States Coast Guard must present valid proof of active membership and current vehicle registratio


his/her name at Tappen Beach to obtain a seasonal sticker that is valid at Tappen only. Active members of the Wantagh Fire Department must present their valid proof of membership along with their current vehicle registration in his/her name at the main Beach Office to obtain a special permit to obtain a seasonal beach sticker for Tebay only.

Veterans wishing to obtain said discount must present a copy of an honorable discharge certificate, DD form 214, New York State driver's license stating veteran or a membership card from any recognized veterans' organization. Active military service personnel seeking said discount must present their current military identification card. This identification is to be brought along with vehicle registration to the main Beach office to obtain a special permit form to bring to Tebay Beach only. Those who are obtaining a Tappen only pass, must bring the above mentioned information to Tappen Beach.

BUS PERMITS

1. Non-profit organizations based within the Town of Oyster Bay, a fee of $150.00 per bus, per season. Proof on non-profit status, such as a 501c required.

2. All other organizations based within the Town of Oyster Bay, a fee of $150 per bus, per day.

3. No charge shall be made for programs sponsored by the Town of Oyster Bay or school districts located within the Town.

The following guidelines pertain to the issuance of bus permits: • Organizations must have a minimum of 75% of participants residing in

the Town. • Permits are limited to Mondays thru Thursdays, except for Holidays. • One camp/program permitted per day, with a maximum of five (5) buses

forTOBAY beach only. • All permits are to be issued on a first come first serve basis from the main

Beach office.

TOWN OF OYSTER BAY EMPLOYEES

Town of Oyster Bay employees required to be at any of the beach locations who drive their personal cars to their respective job site will be admitted pursuant to the rules and regulations as established by the Commissioner of Parks.

Town of Oyster Bay Parking Fees-continued Food concession employees will be admitted pursuant to the rules and

regulations as established by the Commissioner of Parks.

SENIOR CITIZENS/DISABLED PERSONS

Senior citizens 60 years or older, upon presentation of proof (NYS Driver's License and car registration), shall be issued a permanent senior citizen's ID card, which shall be issued by the Town Clerk and be of a photo-laminated type and pre-numbered at the one-time fee of $30.00 plus photo fee. Senior citizens, by presenting these cards and their vehicle registration at the tollgates, shall be issued a seasonal beach sticker at no additional charge, which shall be affixed to the vehicle by the issuer. The vehicle registration presented for the beach sticker may be that of the senior or the senior's spouse. At the time of issuing the senior citizen's ID card, the Town Clerk will inform the senior that if the vehicle registration to be presented is that of the senior's spouse the senior will have to obtain a special beach waiver and submit evidence that the registered owner of the vehicle is the spouse of the senior. Showing that the senior and the registered owner have the same address may be required by the Town Clerk's office when deemed necessary. In all cases, the sticker issued is to be affixed either to the vehicle registered to the senior or the vehicle registered to the senior's spouse. If no vehicle is owned by the senior or the senior's spouse, the ID card becomes invalid. Once the senior moves out of the Town of Oyster Bay or becomes deceased, the card becomes invalid.

Disabled Persons, who are residents of the Town of Oyster Bay, and have a permanent disability as certified in writing by a physician, may obtain a permanently disabled person's identification card which shall be issued by the Town Clerk and be of a photo-laminated type and pre-numbered at a one-time cost of $30.00 plus photo fee. Disabled persons, by presenting these cards at the tollgates and their vehicle registration at the tollgates, shall be issued a seasonal beach sticker at no additional charge, which shall be affixed to their vehicle by the issuer. Disabled persons, who have obtained a permanently disabled identification card as described above, but are unable to drive, can obtain a seasonal sticker for the vehicle of an immediate family member who provides transportation by obtaining a special beach waiver. ID showing residency of the disabled person along with vehicle registration ofthe driver along with issued ID card required. Once the disabled person moves out of the Town of Oyster Bay or becomes deceased, the card becomes invalid.

Disabled persons who are residents ofthe Town of Oyster Bay and are receiving disability insurance benefits under the Social Security Act, upon presentation of proof, may obtain a S.S. C. ID card from the Town Clerk, which shall be va "d

during the period


of such disability at a one-time cost of $30.00 plus photo fee. Upon presentation of card and his or her vehicle registration at tollgates, such persons shall be issued a seasonal beach sticker at no additional charge, which shall be affixed to such person's vehicle by the issuer.

REPLACEMENT /TEMPORARY PASSES Returned leased vehicle/vehicles sold- Before returning/selling your

vehicle, please remove the sticker from the vehicle and place the pieces in a safe place. Bring your new vehicle with the same license plate and the original sticker to the location you purchased it from and they will issue you a replacement free of charge.

Long term vehicle repairs or accident-You must bring the following documents to the main Beach office for a temporary pass;

• Letter from mechanic stating the vehicle is currently in their possession, anticipated time of completion, and identifying the vehicle by make, model, and license plate

• Photo of the sticker on the vehicle • Information for temporary vehicle

3. Dates and Hours of Operations

Tobay, Centre Island, Healey and Roosevelt Beaches will be open for weekends only beginning, Saturday May 25, 2019. All beach locations will be open seven (7) days per week Saturday, June 22, 2019 and close 6:00 pm, Monday, September 2, 2019. The hours of operations for fee collection are 8:00 am to 4:00 pm, with the exception of To bay beach which will remain open no later than 6:00 pm for collection. Upon the discretion of the Commissioner of Parks, he/she reserves the right to amend the dates

and hours of operations.

4. Revocation of Beach Sticker A violation of the rules and regulations set forth will cause immediate revocation

of all beach privileges and removal of beach sticker from vehicle.

5. Launching Ramps - Locations and Parking Fees

John J. Burns Park

Residents:

Non-Residents:

Commercial

Theodore Roosevelt Ram11

Residents:

Non-Residents:

Commercial

Har!),' Ta1111en Ram11

Residents:

Non-Residents:

Commercial

seasonal sticker

daily-no sticker

resident senior

seasonal ·sticker

daily-no sticker

seasonal sticker

daily-no sticker

resident senior

daily vehicle/trailer

seasonal sticker

daily-no sticker

senior seasonal

seasonal sticker

daily-no sticker

senior seasonal

Fee

$65.00

$20.00

NO Fee

$150.00

$40.00

$400.00

$65.00

$20.00

NO Fee

$100.00

$400.00

$65.00

$20.00

NO Fee

$130.00

$40.00

NO Fee

$400.00

1. Dates for ramp fee collection will be from Saturday, May 25, 2019 through

Monday, September 2, 2019.

2. Seasonal trailer stickers and daily trailer fees are required in addition to the

payment of all beach parking fees when applicable.

3. Senior citizens 60 years or older, upon proof of ownership of trailer and presentation of Senior ID card, shall be issued their seasonal ramp sticker at no fee. The trailer may be owned by the senior or his/her spouse. Special trailer pass forms must be obtained from the Town Clerk's Office or the main Beach

office by seniors whose spouse owns the trailer.

6. Joseph J. Saladino Memorial Marina Marina facilities will be restricted to boat owners or lessees of boats who reside in the Town of Oyster Bay and who submit proof of such ownership and residency to the Parks Department main office except hereinafter stated. When for maintenance reasons electrical service is not available at the slip, the fee for the slip may be adjusted by the Commissioner of Parks.

Residents Entry Card One (1) to twenty-five (25) feet Twenty-six (26) to thirty-one (31) feet Over thirty-one (31) feet

Entrance Fee - No Entry Card One (1) to over thirty-one (31) feet

Daily Slip Rental Saturdays, Sundays, and Holidays One (1) to twenty-five (25) feet Twenty-six (26) to thirty-one (31) feet Over thirty-one (31) feet

Monday through Friday excluding Holidays

Fee $65.00 $75.00 $90.00

$50.00

$30.00 per day $35.00 per day $40.00 per day

One (1) to twenty-five (25) feet $15.00 per day Twenty-six (26) to thirty-one (31) feet $20.00 per day Over thirty-one (31) feet $25.00 per day

Senior - Monday through Friday excluding Holidays One (1) to twenty-five (25) feet $7.50 per day Twenty-six (26) to thirty-one (31) feet $10.00 per day Over thirty-one (31) feet $12.50 per day

"A" dock~no overnights Boats under twenty-five (25) feet $20.00

Non-Residents - Monday through Thursday (excluding Holidays) only. Entrance Fee

One (1) to over thirty-one (31) feet

Daily Slip Rental One (1) to twenty-five (25) feet Twenty-six (26) to thirty-one (31) feet Over thirty-one (31) feet

$100.00

$30.00 per day $40.00 per day $80.00 per day

Joseph J. Saladino Memorial Marina-continued

"A" dock-no overnights Boats under twenty-five (25) feet $25.00

1. One or more boat slips may be reserved for emergency purposes or other uses as directed by the Commissioner of Parks.

2. Non-residents will be permitted use of the facilities, if available, from 9 a.m. Monday to 9 a.m. Friday, except holidays and the day before a holiday, during the period from Saturday, May 11, 2019 through Sunday, September 22, 2019.

3. One boat slip will be allocated to the County of Nassau for the use of a Nassau County police boat, without payment of fee for one year.

4. Two boat slips will be allocated to the United States Coast Guard Auxiliary Flotilla 13-2 Massapequa, NY, for the promotion of safety in the maintenance operation, and navigation of small craft, without payment of daily fee for the year of 2019. A Coast Guard Auxiliary sign must be displayed. Slip assignments will be made by the Commissioner of Parks and may change periodically at the discretion of the Commissioner of Parks.

5. The official boating season for fee collection will be from Saturday, May 11, 2019 through Sunday, September 22, 2019 and all Fridays, Saturdays, Sundays, during the period of September 27, 2019 through October 31, 2019. Entry cards will be honored during this period. During the in-water boat show the Marina will be closed (actual dates of boat show to be determined). Sections of the Marina may be closed for the Supervisor's Waterfront Festival.

6. All boats and boating equipment docked, berthed, located or left at Town facilities are so left at the sole risk of the owner of said boats or equipment. Permission to dock, berth or locate such property is conditioned upon the owner's acceptance of said risk. All boat and boating equipment owners are reminded to obtain adequate insurance before making use of Town facilities.

7. Senior slip rental rates apply to those residents 60 years or older whose name appears as the owner on the vessel registration.

8. Town rules, regulations and ordinances have been promulgated to create fairness among the members ofthe boating public. Violators of these rules, regulations and ordinances will be subject to revocation of the license pursuant to these conditions and denied the use of all Town facilities.

Joseph J. Saladino Memorial Marina-continued

9. All requests for refunds of fees must be made in writing and submitted to the Department of Parks. All refunds will oe subject to the approval of the Commissioner of Parks.

7. Surf Casting/Night Time Permit

1. Night time surf casting permitted at Tobay Beach, Theodore Roosevelt Memorial Beach, Centre Island Beach, Beekman Beach and Harry Tappen Beach.

2. Night time surf casting parking permits are required from 9:00 pm to 7:00 am.

3. Night time surf casting parking permits will be issued to Town of Oyster Bay residents at no charge from the main Beach Office.

4. Surf casting is not permitted during the hours of 7:00 am to 7:00 pm during the months of May, June, July, August and September.

8. Bicycles -Tobay Beach

Bicycle riding from the east or west part of the New York State Ocean Parkway Bikeway prohibited within the facility. All bicyclists must walk their bikes through the parking lot to these entrances.

The Commissioner of Parks reserves the rights to amend any of the above for the benefit and safety of operations.

WHEREAS, by Resolution No. 340-2016, adopted on June 21, 2016, the Town Board authorized the Supervisor to enter into an agreement with Zoda, LLC d/b/a Mad Science of Long Island, P.O Box 401, Woodmere, New York 11598, to provide youth science enrichment camp programs, for the period from July 1, 2016 through June 30, 2017, with the option of five (5) one (1) year mutually agreed upon extension options; and

WHEREAS, by Resolution No. 366-2017, adopted on June 20, 2017, this Town Board authorized the Supervisor or his designee to exercise the first one (1) year extension option, from July 1, 2017 through June 30, 2018, under the same terms and conditions of the original agreement, except that the licensing fee to be paid to the Town was increased from 12% to 15% for the period July I, 2017 to June 30, 2018;

WHEREAS, by Resolution No.· 362-2018, adopted on May 22, 2018, this Town Board authorized the Supervisor or his designee to exercise the second one (I) year extension option, from July I, 2018 through June 30, 2019, under the same terms and conditions of the existing agreement, at the previously increased, and current, licensing fee of 15% for the period July 1, 2018 through June 30, 2019;

WHEREAS, Jessica Alfieri, owner, Chief Mad Scientist of Zoda LLC, d/b/a Mad Science of Long Island, by letter dated February 11, 2019, requested to extend said agreement at for an additional year, from July I, 20 I 9 through June 30, 2020, under the same terms and conditions of the existing agreement, at the previously increased, licensing fee of 15% for the period July 1, 2018 through June 30, 2019; and

WHEREAS, Joseph G. Pinto, Commissioner, Department of Parks, by memorandum dated March 13, 2019, requested Town Board authorization to exercise the third one-year extension from July 1, 2019 through June 30, 2020, under the same terms and conditions of the existing agreement, at the licensing fee of 15% for the period July I, 20 I 9 to June 30, 2020, and further requested that the Supervisor and/or his designee be authorized to execute said agreement,

NOW, THEREFORE, BE IT RESOLVED, That the requests as hereinabove set forth are hereby accepted and approved, and the Supervisor and/or his designee, is hereby authorized to exercise the third extension option with Zoda, LLC d/b/a Mad Science of Long Island, P.O Box 401, Woodmere, New York 11598, to provide youth science enrichment camp

programs, for the period from July 1, 2019 through June 30, 2020, under the same terms and conditions of the existing agreement, and that the licensing fee will remain at 15%.

-#-

TO:

FROM:

DATE:

SUBJECT:


Memorandum Docket

Joseph G. Pinto, Commissioner of Parks

March 13, 2019

Contract Extension for the Summer Camp Program- Zoda, LLC. d/b/a Mad Science of

Long Island

Pursuant to Resolution No. 340-2016, dated June 21, 2016, the Town Board authorized the Supervisor to enter into a one (1) year contract with five (5), one (1) year mutually agreed upon extension options with Zoda, LLC. d/b/a Mad Science of Long Island. The purpose ofthis agreement is to provide youth science enrichment and similar camp programs that best utilize the buildings and amenities at various Town facilities.

By letter dated February 11, 2019 (attached) Jessica Alfieri, owner and Chief Mad Scientist of Zoda, LLC. d/b/a Mad Science of Long Island, has requested to extend said agreement, for one (1) year from July 1, 2019 through June 30, 2020, under the terms and conditions of the current agreement, including the licensing fee which will remain at 15%.

Therefore, it is respectfully requested that the Town Board authorize the Town to extend this agreement for one (1) year as outlined above.

Attachments Cc: Town Attorney (original with 7 copies)

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I 1-l·IJflJ:l ◄ l·lll·l,IIF♦ l,l,I o • ..._ ____ _ P.O. Box 401 - WOOOmere. NY 11598-0401 I Tel: 1516) 620-6768 Fax: (516) 214-0386 E-Mal~ info@madsciern:eli.org WWW .MadSciente:Liorg

February 11 11', 2019

Commissioner Joseph G .. Pinto Town of Oystor Bay 977 Hicksville Rd, Massapequa. NY 11758

RE: Agreemem dared.June 21, 2016 between the Town of Oyster Bay and Zoda UC, d/blo. ;\,fad Science of Long Island

Dear Commissioner Pinto,

Mad Sdence of Long Island hereby gives notice that it wishes to exercise the option to extend the RE Agreement for one ye,r, from July 1•, 2019 to (and including) June 30", 2020, in accordance with clause 32 of the Agreement. This extension will be subject to the same terms and conditions outlirn:d in the Agreernont, ";th the exception. of the payment 10 the Town. Said payment was cllanged in June 2017 from 12% to 15% and this e,.,,_1ension will maintain the 15% payment

For your reference, I'm attaching Mad Science's proposed schedule and ))lice grid for the 2019 camp season. We would appreciate the Town letting us know of any scheduling coofliots at any of the parks, so we can make the necessary adjustments and avoid laler changes that may affect your residents' plans for camp.

Pl~e feel free to contact me at the telephone number be-:low if you need any further information..

Yours sincerely~

Jessica Alfieri Owner & Chief Mad Scie is; Mad Science C?.f Lor,g Island 516-620-6768 ext ! JI [email protected]

Schedule for SUMMER CAMPS 2019

al lhe Town of Oyster Bay Parks

HAU= IJAY rum 9AM to UPM

NOTE! 1heim era ,n dll)I.AII.;, ,,..QimpiH¥1h dl!IOOl.rtlt ri til$1o1n1J Uji bl; bbti .eitilo.r11I~ Ni!~ ~:1iJJUrM,td l131PII OJSGOUNr IS JO~ l'ER SESSION

wttK2 WEEK~ WEEk.4 WEEKS WEEK&

NASSAU LOCATIONS 719.JJU 7N5~!':1Pil .7122-7126 .7129-11'2 8/!1-1!/V

MASSAPEQUA 8um,Pilrk

FAftMltlODALE- "f(l',WI of()ytklr Bay Man Peril -~!Mily Ctmlur

OLD BETIIPAGE • lown of Oysktr Bay t111y,,afl Pafk • Community Cenklr

-•• """"" w.,

FA

BRIX

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CAMP PRICES 2019 Town of Oyster Bay

HAlJ DAV runs 9.M'I Ill UPM

PRICING (mighl be /lk)l1eral S>c)(TJe fh)!tner locations)

ALL "ALF-DAY CAMPS - 5 days (nr/dillonal fees apply ttr ROBOTICS, sw beluw}

.. . ,,'l)DJ:t'IONil,L l'l;~~-fof ~O!M>J .c~~ll~ (~l,j~dy!/tlGIUded!I~~<!)_•·.··· ...• .•.•.

ROBOTIC LAB

ROBOT ENGINEERS

ADVANCED ROBOTICS

E"-RLY IIIRD P'") Before Al'_ril l~t

$260

fULL DAY

$40

$50

$60

Cstce!IM.l!,',! r-oo:~n,:,relhllll 30'1~ b!f~ lhe,.t~ ({th, t""-P lo, whldl yoo -l'l!Ql,l'lf'f:dmlbe ~ruled lh-.nt traid mh•• at!iOadml'l!stt.,u,,,eft,t.

RJLL DAY runs 9AM to 3,M

REliULAR PRICE Starting A.e_rfl .1st

$300

$190

$405

Clnc..,..._IM~ _......, bf!t..e,, 30..,d 15 d,..,., bttor. U" !lad d the ump lot "hltll you -f'l9h~ 1'!11bft i<s"°" a"Sl:lentt· Cl'l'l'pVeuthff f11rth,...,l.u ol' lh!!ump .,~(~) hl'O~g

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NO Ol!:C)l)UfJTf.b< PROM TED otEDlJ wdlb,. giv.,-, fo.--.,yn,.,on,

IMADSOENO: tflCWG JSV,ttll 1ttml8 th ■ riuhl tflt:anc<tl •n~ ntnp ..ff:li.up lo 1 day,; p,l()r lotht ii~\ ,J UM..-.. A l\dr.ru~dl ...- t>1-1uu~ 1f!urhM.ll1>n b~aim,:,cnl)fe,;5i,,y.

ACORi:J' CERTIFICATE OF LIABILITY INSURANCE I .. ,.......,.,..,

I,,,.;..-- 10'4/2lnE

nus CERTIPIQ:A'TE ts tsSteD AS A. MATTI:R OF"DIFOBMAl1~ OH!..Y AND eo~FERS NO RIGHTS UPON THf. CERTIFtCA'TE HOI.OER. THlS CEBTIFlr:AlE. !XISS NOT AFFlRIIA;'IlVELY OR NEGAnvav I.MEND, E,,,"TEJ\lO OR ALTER THE COVERAGE .AFfOROEO SY THE POUcr=S

1litS CERTIFICATE CF ·INSURANCE t:IOES NOT CONSTITLIT'E A CONTRA.Cl BETV>'EEN THE lSSUfNG INSURER{S}, AUTHORIZED SEI.OW, flEP~IA.TIVE QR PRODUCER, .t;NC THE CEFITIFICATE HOLD:.R.

ffllPQFti'ART: If the tetfflicme. boklel' ti;; an ADDITIONAL INSURED, the policy(ies.) must be em:l.01Ser!. tr SU$ROGATION IS WANED. SUDjm:t :tc tneb.!laflS.~·commmnsaftne potlc)r. :certain poneies msy requlre:m em10rsemen1, A :satate=t Ol'I this c:ertifleare doe&: not confer rigms; ttl tho

eertmcate-bolderinletJoflSc.d:l~ttsl. - ' Hylant Group >nc • Toledo

'NiU,lf.:

1"110""'" _:41s.-s5-1c20 "'-811 Madison Ave

•AJO ...,._ ._ __ Toledo OH 4350i!

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IKSUREIUS\ 4FFOl!mNC COVEAAG£ __ " -· l"CSUfflmA· Ptl~a=:el:i-!'lii: lneemr:l:-.· Im Cc \B_P¥ __ - ZQ.cl?.!.,· ~E!{B~---Zoda. U.C dha- Science l.o"9 1siaTI<i

····-··---F .0. Bo:: .401

171SllRl:J. C< .. -- ·-. -- - ·----.----·-Wocdl'J"lere. NY 11598 INSIJR!£11:t'I· __ ,, ___ ...

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-·rri:s IS TO csrnF'I' TkA7 l1'fE" POUCta;: OF !NSUi:-MICE <,\S';'EC< 6:.::.0W t\l,.~ El:~N :SS:.JEO TO T!iE it:SURE!l N-AA-ED ;:.soVE ;::o;:. THE POLICY '?~!:I i+,:o.:c,;T"'=.t;:, l~OTV.'l"Tt'!Sl'/alPlNG ANY RcOU!Ra.>ENT, l::RM OR CONDmO'< OF ~f,IY CO,..'"ll'(AC"i" OP, O!H'!:c?l; oo::uM;NT wrre< RES?"'".:C-. TO V-MICH iH!S cs:rn.:CA'!'E" "-'IAY SE: !SSUE.O Ol'1: ~.AY PEP.>AtN. 7HE 1US1.JAAl'<C: AFFCR:D-~ c?Y 7!-IE POUCl;S O:SCRISED HE?.E!N IS St.'6.IEC.i TO AU. THE TI:i<MS.

i, .. EXCUJ:SlONS AND CONDl710•.!S OF sue,..; ;:,ouci;;s LIMITS S!-<OW!"~ J,t,;Y MAVE B=:-N !'!.EOUC:0 eYP~:0 Cl.Aii.':S ,., - -~ ~QFJtGLm,\1,,1::£' ,,o."TJtli:~ 1'CIUC'r'NUMIIM ; l"l)i'.it-y·~~,. ~l..le1''7!'iJ>' UMl'?S

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tltSC~llFCll"m4"nONS/UX:.C.'nO~r~ !ACORDln!.AC!d'.lllo<:tl,._,..~ . ....,-bo-lt"""11..,_.,.;.'""!",_,) eer-.. 'fu:ate Hc:::le:- IS inQUOe::! as 21! A::d~l l~eo' A TIMA p!!I' at::a::ne>: CG20i0.

CANCat.A110N

9MOUU).A,lil.'( OF n,JE. ABOVE DESc::RIB!:p, PQUC:1£5 BE CA.Nc:a..L.al BEFORE THE EXP:IRll.'rlOfl( DA'TE THEREOF, WOTTCf: WlU. BE OEI.JVE.RED 1W

Triwt1 ofOysh!!r" Bay ACCORDt4t,!CE wm! TI-IE POLJCV AAOINSfDNS,

Attn Dou;»as Tirpado ETT Hicksville Road "-\ffi1Dffll!:r.l~"IM!.

Massapequa NY i 1758 tfJJ_'r-~'f± .:J

~: 1988--2014 ACORD CORPORATION, All ngtus resenred.

ACOJll)25f201'W"l) TbeA.CORD name and lcga are-regiStered marts ol ACORD

WlllMEIICIALGENERAiLUABILITY CG:20100413

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CARERILL Y.

ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION

This enctorsem.ei..nt motflfies insurance ::rovided uncia; the b!iowing,

COMMERCIAL GENERAL LIABILITY CClV£RAGE PART

! Niuneot ___ (s)

Or Omanization(s1 Location'..,\ Of Covered l'\o.,,,.r:ations

Town ot Oyster Bay

lnformatlon reauired to comoletf: this Scheduie. if not st-.0\'lo'l"t abo¥e. will be shown in the Declarations.

A. Seoticm H - Who Is An lnsurac! ;s amended tr, include as an addttiDna1 insured the person{s} or organization(s) sbown m the Schedule, b'Jt only with respect to fJabillty for '"bodily i~ury~_ "-property damage"' or "personal and advertising injury" caused.. in whole or in part_ by:

1.. Your ads or om?SSions; or 2. The acts or otrussions of those acting_ on your

"behalf;

in- the performance of your .ongoing operations for 1he additional insured(s) at the location(s) designated above_ --14 The -rnsurance afforded io sueh additional

-insured only appiies to me exrant permitted by laN, and

2. If coverage pr.:Md.eCi to the addrtiona! insured is required by a contract ,or agreeme11t tile insurance ;afforded to such additional ins1..-red WlU not be broader than that which you are requu-eo by trle contract or agreement to provide for such adciihOna:1 insured

S. \'Wh respe,:t to tt,,, iosUrance afforded 10 lhese additional msureds, 1he 1allowing additional exclusions apply: Th,s insura= doe$ not app!y to "ilodTTy injory" or "property da:rage" occ;.:ning after. 1. Alt work, including materiais, parts or

equipment fumished in cannectio:, wtth such ~-ark. on the project {o!hef than service, maintenance or repairsi to be performed by or on behalf of the additior.al insured(s) at the loean:,n of the covered operations has been compie.ted: or

2. That poruo:, of "your work~ out of Which the injury or camage arises has ~__r. put to !ts intended use by a.i:y person or organization otner than another co:,tractor or subcontractor engaged in performing operations for a pnncipal as a p.art ot t'le same project

CG20i-00413 e insurance Services Office, ine., 2012 Pilge 1: ot2:

'·

C. Wit.'1 respect to th€ insurance afforded to these additional insureds. the ful!owlr.g $ added to Section Ill - Umlts Of Insurance: lf coverage prov1::led t:, tne addilioRai m&uied is required by a contract or 8ilresmem. the most we will pay on behaJf of the additional tnsured !S the amount of insurance. 1. Required by the amtract or agreement; or

2. Available ur-.dar tile appfi=able Limits of lnsui:ance st.own !n the ~a:-ations.

whichever1S less.

This endoraement shall not increase the ·appli~ Limits cf tns:..trance shnv-ln m the Declaratia:-s.

CG20100413

[ Workers' C5RTIFICATE OF

1 Compensation : Soard 'NYS WORKERS' COM'?ENSA TION !NSURANCE COVERAGE

1a ~ Name and address bf msurec!: (use~ address Ol'U)';

zo:::A UC P.O BOX401 W:>ODMERE NY 11598

i \f'\101'kLocattor.Ofb$tireci{Oniymquiw!lf~~~~ lrmited ro C!:rtam Jrr.:z:iians in New Yori;. Stale, i.e. B ~ Pnliey)

2. Name and Ai:ldre:9$-Qf the- En'l.ht 'Requesting Pl'QOI' of Ce-verage {B:fity 3eirlQ Listed as the Cerlrik:a1e Hoirlef)

Town af Oyster-Bay 511 AIJOREY AVE OYSTER BAY ~'Y -;-1Tr,-1:~

) 1ti. Bt."Siness Tei2"µ1'lor'l'S: Number of h'rst:rred 1c. NYS Unemptoymem L't.•;:u:an:=s- Empiaye•

Regist.aii::m Number of l~reo

'kL Fede!'ai Enr,:iloyer i:dentlficat::,n Nom~r o! ins-ureti or ~I· SP-C1.Jmr N1.1mber

54,;?1!0573

! 3a. Nam: of b'tsurance Came-r The- Hatt'.ord Underwriters lnsuram:e Company 30104

3b. ~ ~nfEntny Listed in aox·11f: 76WEG-

3e. Policy effedwe pe,fad:

__ ___,1c,,l>c,.'1.e~e,i2,:C1c,S,.__ "'

1 ad. ThE ?roptiett,,r. Partner.; or EY.ecutivf" Officen; a.re

= mciutia~- fDn.'v:~ no,: ii au ;mtmlmliotfr:ers ir".::luoet:!1

3: all excluded or i:e.'1atn ?armersloflicen, exdud~.

This certifies that the insurance carrier mcilcated .aboYe in bOX •·3~ insures ttre tltl:Siness reierenced above in_ box ,a .. for work.eTI)' compensation under the New Y□r'k State Wotkers' Compensation L.aw. (To use this form, New York {NY) must be listed .tmder ltem 3A on the JNFOR.MA.TION PAGE of the workers' compensation insurance policy}. The lns:trranee Carrier or i!S licensed agent will semi this Certificaie of lnsu;anc.e 10 tne enuty listed abo'\le es the cer.:fo::ate tiolder in box "'2~. The msuraoce carrier must notify the above cemficata holder aod lhe workers' Compensation Board within 10 t1ayS IF a policy is tanceled due to nonpaymer:rt of premiums or wittltn 30 days IF there are. reasons other t:ian nonpayment of premiums 'that cancel the pohey or e!i.minate the insured from the coverage in.dica1ed on this Cer'"Jficate. (Tne2 notices may be sent by regular mail.) Otherwise, 'this Certificate is valid for one year after this form is approved by the imurance carrier or its licensed agent, or until the poficy expiration date ltsted Bl box "'le", whiehever is earlier. Tfus certificate is issued as a matter of information onty and t.Q.'lfers no rights upon lhe' c.ertmcate tolder. ThtS certrncal.e does not amend, extend'. or alter the coverage afforded by .the policy fts1ed, nor does it confer any rights or responsibilities beyond those contained. in me refereneec! policy. This mttmeate rr.ay be used as 8llttlence of a Worker's Compensation contract ::,t iru..Jrance only ,while the unae.1ymg

policy is ir: effect. Please Note: Upon cancellallon al lhe -- compensafion pOf,cy lndhoated on 11$ fonn, ii the business continues to be named on a permJt. rteenSe or comract issued by a ceriificate holder, the business must pt0¥ide that cerrlfii;ate holder with a new Cetfific:ate of Workers' Compensation Coverage or other authorized proof that the business is complying with the mandatory coverage -requirements of the New Yori:. State Workers' Compensation Law. Under penalty of petjury, 1 certify that tam an autbo~ representative or licensed ageat ofthe insurance earrier refer,mced above and that the named insured has the ~erage at. depicted on this form.

Appro-.ied by: DanisUe Clausen (pnrrt name of autnort::ed representative or ticense:C agent of insurance carrier}

Approved by,. . J ,-, ,. ;, "'·- (t, ,..,:;-: (Signaiure)

Tlf.le: Operations Mar.ager

02/11/2019 (Dale)

Telephone Number- of .authorized representative or !icensed agent of insurar.ce carrier:: @,77) 287 •1316

C-105,2(5-17) FormWC88:tt21FPrintedmUS.A, WWWwdl,oy,gov Page1ol2

ReviBtVed By Offica of Town Attorney

Workers' Compensation Law

1. The head of a state or municiDa! department boan1, oommissicn ar office. authof.zed ::,r re::iulred by Jaw to 153l:le any nemrlt for or in-connection with any work. involving the employment of.empioyses m a hazardous employment defined by rhis er.apter, and notwithstanding an)/ general or special st3tute req-uim,g or aut'lo:iimg the issue c: such pennits. shall not issue s:;cn pe:mtt unless proof duly suos:nbed by an iasur.mce earner is prOdw..ed rn 6 fon,, satisfactory rn 1:he er.air, th:at compensation for at: employees has been secured as provided by this cilapier. No!'htng herein, however. shat! be construed 3$ er.eating any liability ,on ttP- part !If such state tr. municipai de;;a:iment bo.srti. :commission or office to pay any eornpansation to any such emptoyee if SJ employed.

2. The head of a sate or mumcipal depa.r.nent. board, commissior. or office al!thortzed or ~=lUireC: h~ raw to enter into any contract for or in cormec.ion witl'l any wor1< mvoh1:r.g the employrrl;!m m employees in a h;;:.:ardous employment defined by ttus ct.ap..er notwu.hstanding ar.y general or spec:.ai sr:au..tte req.umng or .aurnof.zrng any such contrac!, shall not emer mm any sucti contra:!. unless proof duly subs:nbed by an insurance caruer S procluc_"'Cl' m a iorrn satisractory to the chair. that compensation tor all employees has been s.ecure::i -as prov1Ce::1 by this chapter.

C.-1<)5.2 (S-.'17} REVERSE

fom> WC 88 31 Z1 F P,i.sted m U.S A

www.wci:;.ny.gov

Page 2012

Hold Harmless Agreement for Use of Town Properh' and/or Equipment

This Agreement is made this \ \it day o~\:, ~ 20d_. by 4:cl;, lLC_ c'h, I@:,~ '1) Lt (hereinafter ""Organizationi. Whereas, Organizatio~ to use Town of Oyster Bay 6ropeny aruUor equipment locatedatand/ordescribeda., :B.n::nb Q..,, rk. f:h-ip;i¾ :ib4tr a-•rl L A\\P:>1 ::s'n.rfL.

J I

for the event dcseribed as )1:+?!::, S:<lEl r; f- '8,Wti?:- C:~ ei-36PAA':::? The properl)'/•quipment is neerle<I from -,I, ,uf ze;"": 'k, \ 9 to l<v.:<,,3 ~'l:!c z...-;j 'j Tbe event for which the property andlor equipment is requested l.J6 is (_) is not a profit making ev~1.

1

In consideration of the Town graoting the Organization pertni.ssion To lemporarily U!ie Town propeny and/or equipment. the undersigned, on behalf of the Organization, hereby agrees to aimnnc all liability and risk of loss and shall be

responsible: for the .supervisiot1 and welfare of all .persons arriving on and using TO\.\'Jl property and/or equipment in connection with the abo\/a:!:mentioned event. The nnders\sned further herebJ1 releases the Town of Oyster Bay, its officers. emplo)'ees, servant~ agents and enutnerared volunteers from any liability for any injuries sustained or damages incurred and a;rees 10 reimburse the Town for any damages. arising out of the Organization's use of 1he Town property and/ar equipment. The undersigned agn:cs t'O indemnify and hold barmh:ss the Town, its officers., employees. servants. agents and cnumeraled volunteers., and TO protecr and defend them against any and all claims for loss and/or expense or suits for damage to persons or propeny, including its pro?£m)', arising from its us,;:: of Town propmy .and/or equipment,

Further. the Organization agrees to provi~ the Town with ~ cop)' of ib gi:neral liability insurance tmifu::atc., jn the amount,; of $1,0001000 eMb occurrence. $1,0001000 general aggrcgati: and. wheN appropriat~ $2.,000.000 products,. narnins the Town as additional insured. All certificates of insurance must be accompanii::d t,y an r.:ndorsi:ment.

1 understand thal the abowmeritionl!d use qf Town propi:rly and/or gquipmenl is s1ibJeC1. to the approval of the Town Board r.!fthe: Town Q[O_vsler Bay.

Name of Organization

2'o,-\4 LLC dk 'tilm 04.Je,£ 1 L.1 Address of Organization

~;E;kE:;.1';;' W'f \\S9&:-

By:~~&~~~ 6

Title: ().g 20-e_r

Telephone Number: $!1:,-6 2.o:::ioJhi!. .>(\ 11


;zJ;M

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P.O. Box401-Woodmere, NY 11598-0401 Tel; (516) 620-6768 Fax: (516) 214-0388 E-Mail: lnfo@madscienceli,org. www.madsclenceli.org

Mad Science Camp Programs - Summer 2018 TOWN of OYSTER BAY

Burns Park, Haypath Park and Allen Park

September 11 th, 2018

Once again, we would like to thank the Town of Oyster Bay Parks & -Recreation Department for the opportunity to offer our Summer Science Programs this past summer at .the three facilities named above. '

According to the terms of our Agreement, the Town receives 15% of the gross revenue collected from the registrations at the three locations. Attached to this letter is a check In the amount of $6,693.00 in payment of the fee due to the Town, with a spreadsheet showing the calculation of such fee. In an effort to reduce. our carbon footprint, we have decided not to make paper copies of the registration records, but they are available to you online. Please give our office a call if you want to access them and we'll be happy to explain to you how to do it.

We a're certain we have provided the children of the Town of Oyster Bay with a fantastic summer of science discovery and we will keep working hard to repeat this success in the . future: We hope you share our excitement and pride in making this opportunity available to the children in your community.

Looking forward to continuing working with the Town of Oyster Bay for the benefit of its children for many years to come.

Sincerely,

•

Jessica R. Alfieri • • Mad Science of Long Island

} . ..

uJ,.-:.

TOWN OF OYSTER B~Y - Summer Camps 2018

W.3 W.4 W.5 -W.6

W.7

W.8 W.9

1f.1<lay-4days 18 3 15

1/2 day \\o ~ 3 13

1/2 da,l 18 7 11

$210

1260

"$260

$235

~290

$290

$630 / $3,525 ✓ $780 /$3,770 ✓

$1,820✓ $3,190 ✓ NO CAMP

1/2 da,t

"'- .. t:,~:<: 13 4

:::~~f~p.:. ·:;:::.:.:·: ,.-i::~;T,!.:;~_;•~; ./(:;;._:>:-,.·!-'-~-;;;;;·~:;•.- ~:.;:,~::.~,--=~~/.;:.~;::>:· _; --·--., - , -. , -· ,_ ...... • .. .. T . .... .. • $1~(i~0 ✓$;:~10/

9 $260 $290

3 $260 $290 1/2 day 0 ____ !._ __ ___2. _________ ..c.;;:;..;.c.... __ _

FULLday . . 8 6 2 $365 $395

1/2da,l 10 2 8 j260 $290

NO CAMP ,·. :_.•·.:·-:.; ·}}. -.:::, ·: :/t:~: : . .-·

$780 ✓ $870 ✓ $2,190 ✓/ $790 ✓

$520 ✓ $2,320/

W.10 1/2 day .16 O 16 $260 $290 $0 $4,640 v

-~-/ W,7 NOCAMP ;'.;;:.: .. ·~-: . r,:~ ::•.\=?:~-r,(~~~ -~~-:::-:.~-: .. ~:·:.::~:r:,,.~y;~::;.(,. .:;~;:~ .. :~~-~;· ':'·,::-·:·::::<~~W~; .:.;> .. ~~:.-~-~:;'(~;~: -;.:,?;-::

W.9 1/2 day · 3 3 0 $260 $290 ·--------·--· .. ···-· .. -···-......................... -.............. --------------..... -.... - ..... --,·-· FULL dai'_ __ 17 2 15 . _$36_!> ___ $395

$780 ✓ $0/

$730 /$5,925 ✓

lf!~!~?~:::~:~:j:~~:f:~'.::!~~:~!~!:r~~=~:~~§~!:::::~!:~:~f:::~~fg:.,~•f~:~,; / 1/2 day 7 O 7 $260 $290 $0 -./ $2,030 ✓

~•:=..-.'(°'f.n.l:H-.T.~

1/2 day 9 3 6 $260 $290 , $780 V $1,740 -~

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16-Y ~1 ,,s ~ $10,310 $34,310 ,XI

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MAD SCIENCE cf Long Island P,O,Box401 Woodmere, NY 11598

CHASE JPMoraan Chase Bank, NA

09/11/2018

P/\YTOTHE ORDER oF_-:--_._To,.,w...,n.,_· 0 .. 1'-'o,,,,y,..s""te.,_r..,B .. av~, --'----------~-:.,_ ________ $ .. 6,993.00

Six thousand nine hundred ninety-three and 00/100 .................... ....;... ................................. , ..... ,,, -----'--'--'-"'.:..CC.=:..:.::c.;.;;;.;=-.::.::.:=-=::.:::.::.::.:.:.::.. _________________ ooLLARS

Town of Oyster Bay

MEMO Camp 2018 • Rental lee

. ' . '"

.·.'

'

'

"

•.,

. '

WHEREAS, by Resolution No. 341~2016, adopted on June 21, 2016, the Town Board authorized the Supervisor to enter into an agreement with RL Entertainment, LLC d/b/a Bricks'4 Kidz, 175 Main Avenue, Wheatley Heights, New York 11798, to provide youth cience enrichment camp programs, for the period from July 1, 2016 through June 30, 2017,

with the option of five (5) one (1) year mutually agreed upon extension options; and

WHEREAS, by Resolution No. 364-2017, adopted on June 20, 2017, this Town Board authorized the Supervisor or his designee to exercise the first one (1) year extension option, from July 1, 2017 through June 30, 2018, under the same terms and conditions of the original agreement;

WHEREAS, by Resolution No. 364-2018, adopted on May 22, 2018, this Town Board authorized the Supervisor or his designee to exercise the second one (I) year extension option, from July 1, 2018 through June 30, 2019, under the same terms and conditions of the existing agreement, at the licensing fee of 15% for the period July 1, 2018 through June 30, 2019;

WHEREAS, Rich Norris and Lauren Norris, owners of RL Entertainment, LLC d/b/a Bricks 4 Kidz, by letter dated January 24, 2019, requested to extend said agreement for an additional year, from July 1, 2019 through June 30, 2020, under the same terms and conditions of the current agreement, at the current licensing fee of 15% for the period July 1, 2018 through June 30, 2019; and

WHEREAS, Joseph G. Pinto, Commissioner, Department of Parks, by memorandum dated March 13, 2019, requested Town Board authorization to exercise the third one-year extension from July 1, 2019 through June 30, 2020, under the same terms and conditions of the current agreement, at the current licensing fee of 15% for the period July 1, 2019 to June 30, 2020, and further requested that the Supervisor and/or his designee be authorized to execute said agreement,

NOW, THEREFORE, BE IT RESOLVED, That the requests as hereinabove set forth are hereby accepted and approved, and the Supervisor and/or his designee, is hereby authorized to exercise the third extension option with RL Entertainment, LLC d/b/a Bricks 4 Kidz, 175 Main Avenue, Wheatley Heights, New York 11798, to provide youth science enrichment camp programs, for the period from July 1, 2019 through June 30, 2020, under the same terms and conditions of the original agreement, and that the licensing fee will remain at 15%.

TO:

FROM:

DATE:

SUBJECT:


Memorandum Docket

Joseph G. Pinto, Commissioner of Parks

March 13, 2019

Contract Extension for the Summer Camp Program- RL Entertainment, LLC d/b/a Bricks 4 Kidz

~ ' ,, -. f., ~;

Pursuant to Resolution No. 341-2016, (attached) dated June 21, 2016, the Town Board authorized the Supervisor to enter into a one (1) year contract with five ( 5), one (1) year mutually agreed upon extension options with RL Entertainment, LLC d/b/a Bricks 4 Kidz. The purpose of this agreement is to provide youth science enrichment and similar camp programs that best utilize the buildings and amenities at various Town facilities.

By letter dated January 24, 2019, (attached) Rich and Lauren Norris, owners ofRL Entertainment, LLC d/b/a Bricks 4 Kidz, have requested to extend said agreement for one (1) year from July 1, 2019 through June 30, 2020, under the terms and conditions of the current agreement, including the licensing fee which will remain at 15%.

Therefore, it is respectfully requested that the Town Board authorize the Town to extend this agreement for one (1) year as outlined above.

Ch:Rf>fi /Jvofo t6'v O d~ Joseph_G._ Pinto /?V9/0K {;'Alfa Comrrnss10ner

Attachments cc: Town Attorney (original with 7 copies)

Meoti,,g of June 21,2016

WHERE.AS, Fl'llllk.A. Nocerinc,. O:snrnissioaeroftheDopw-.ifPms, aud George BaplisQa, l)opa!y Commissioner of !ho 0q,ottmeat .,f Pad:s, l,y ilhtiih 11•11ds na,d .Jm= 6, 21llo ml nmc 9, 2016, adllised lbst on Felna!;' 11, 2016. file Pan:. D ,, , •wt issued s. R.eq,,,,stfarPtQpQSlll mr-summ..-CamJ, P>ugxaw";ssd

WHEREAS, in response to ftiat }t=qu;est iilr Proposals, Im= Q-) 1,:spoascs ...... timely =i...t by& Dopanm,,111 of Pari:s; and .

WHEREAS. after n,vi,:w of all of die h-fSj, .... ,\,at """' ~- by 1bc Department fff Pmi:s, in H4 d 1 F wilh both 11= Pwcwem:nt Policy am Ibo crilma set liXllr. in lbo R<:qw,st fDr Proposals, !be Ilopai1m=,,t ofl'aFb le 111lh € vJs N RalJUCSI" bl! !Do T"""' Bosrri avtbortze 11= Sap:nisor ID ,_,. mm an ..,ia::mat "ith RLEm=rtainahtBt LLC, 175 Mam Avc:m,e Apt. 106, W'licl!k:.r Heights. NY rt79S-2ll9, 1e Jl"'Vidc )'outh sci<:sc:: eoriclmieut camp programs far cne ('I} year, effiootM July 1, 2016 mid lmninming =. nme 3ll,

7, will! lho option of mo, (5} <iDe yosr, mumally ag,eed llJl(m. <ii dlsi1e, •ad· --1f1l:t.E,,.,.;,,;·mn,,at U.C sliall psy the Town 15% affu: lll!llll"I gross ,r.g'S!IBli-m ,=ipis Cllch

WEEREAS, tbc Town &am d=ms it to bo in 1he best ilm:rest of lbo Town ID

emcr-inlo sm:h li=se ~

NOW, 1BERE!'ORE, BE IT RESOLVED, !bat 1h= 1a m .,.datioo "'>d ""!1J:St os h=inal,oye sot :limh is h::roby appmv,:d, asd Ibo Si,pe,,,isar is bm,l:,y mlfuari?-d 10

~ aey and all dOCUllll'll!a tr i ID CDtla:r imo an ag,==t M!h l!tE!.ll::taiamwt U.C. 175 Main Avemie Apt. 106,. Wl!oatk,y B,:igb!s, NY 11798-21 l.9.

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The ~r-solntion ""I! d=:l..-.d adapl:daftera poll <lflh= lllCllb«s af.1ie Beam; lile valeb:icg t=:dcd asfuilowr .

Sapo:msa,Ven<ml<> Cwnc,1mm, >.fusc:mdla Coon,:,7man ¥ecapme . Cmm.:JH1H11Ci)s,::!rigmrm

· Counc,-1manPDD Comicilwaman Alesia Camt:ilwomm .lolmsa,

Ay,: Ayr: A)'C

Aye Aye AyeAye

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bllillS • 1illZ ....

Dear Commissioner Pinto,

Thursday January 24th, 2019

BRICKS 4 KIDZ™

175 Main Ave, Apt 106 Wheatley Heights, NY 11798 (631) 920-2466 [email protected]

We as in Bricks4Kidz Mid Island would be interested in extending our contract with the Town of Oyster Bay for July 1, 2019 through June 30, 2020. We plan to host our 4th year of summer camps in the town's parks for the community. We would go by the same contractual terms and pay 15% of our camp revenue to the Town of Oyster Bay. We will promptly submit an updated insurance certificate as well. Please let us know if you have any other questions or need additional information. Thanks.

Sincerely,

Rich and Lauren Norris

Bricks4Kidz Mid Island www.bricks4kidz.com/longisland-midisland

'Like' us on facebook at www.facebook.com/Bricks4KidzMidlslandNY

-ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)

~ 01/30/2019

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy{ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER Brian Levitt Agency LLC - State Farm Insurance ~~~CT Brian Levitt .6nent

704 5th Avenue rl!2't~ .,,~,. 718-768-7500 I f~ No): 877-625-9302

Brooklyn, NY 11215 Io.rr'~: BriantmWetnsureNewYork.com

~ INSURERfSl AFFORDING COVERAGE NAIC#

INSURER A: State Farm Fire and Gasue:ilh, Comoanv 2514ll

INSURED RL ENTERTAINMENT LLC INSURERS:

175 MAIN AVE APT 106 INSURERC :.

WHEATLEY HTS NY 11798-2119 INSURERD:

INSURERE:

INSURERF:

COVERAGES CERTIFICATE NUMBER· REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

JNSR TYPE OF INSURANCE

, __ , 7.~-:.:: ,:g}5gt:Eff.. I 1~~TJ%'!~~ LIMITS LTR ,,., .. POLICY NUMBER

A GENERAL LIABILITY ~ □ 92-BU-V383-5 10/1812018 10/18/2019 EACH OCCURRENCE • 1,000,000 -P~isES /Ea ";~nee' ~ DMMERCIAL GENERAL LIABILITY $ 300,000

- CLAIMS.MADE ~ OCCUR MED EXP (Any one person) • 5,000

PERSONAL & ADV INJURY • 1,000,000 -GENERAL AGGREGAlE • 2,000,000 -

~N'LAGGREnE LIMIT AP~r PER: PRODUCTS- COMP/OP AGG • 2.000.000

POLICY f~ LOC • AUTOMOBILE LIABILITY

□ □ f~~~~~flNGL.E LIMIT • -- ANYALJTO BODILY INJURY (Per person) $

ALL OWNED - SCH8'ULED - AUTOS AUTOS BODILY INJURY (Per accident) $ - NON-OWN8' ~~~:;:di;;~?AMAGE - HIRED AUTOS - AUTOS $

$

UMBRELLA UAB ~ OCCUR □ EACH OCCURRENCE • - -EXCSSSUAB CLAIMs-MADE AGGREGAlE • DED I I RETENTIONS •

A WORKERS COMPENSATION X I T~~5Tf;J~ I I OJ;\'" AND EMPLOYERS' LIABILITY .' 92-CF-K406-9 07/0312018 07/03/2019 ANY PROPRIETOR/PARTNER/EXECLITNE 0

□ EL EACH ACCIDENT • 100,000

OFFICE/MEMBER EXCWDED? Y NIA (Mandatory in NH) EL DISEASE- EA EMPLO~~ $ 100,000 lfyes, describe under

500,000 ·-· EL DISEASE - POLICY LIMIT • - □

DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarla; Schedule, if motu spaee i5 Rlquinid)

TUTORING/TEACHING SCHOOL AGED CHILDREN Certificate holder is to be named as additional insured

CERTIFICATE HOLDER CANCELLATION :i, ,y

Town of Oyster Bay SHOULD ANY OF 1'HE ABOVE DESCRIBED POLICIES,,ijE.,,~J•,fo:ELl,ED._.BEff.ORE THE EXPIRATION DATE THEREOF, NOTICE wn:r;r BEt DELtve:~ IN

977 Hicksville Rd ACCORDANCE WITH THE POLICY PROVISIONS. :,< ' i\ Massapequa, NY 11758 Reviewed By

AUTHORIZED REPRESENTATIVE J:,'y'" '<, Office ~n Attorney 8~7:LJd:t-

' •?By (/ @ 1988·2010 ACORD CORPORATION. All rights reserved.

ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 1001486 132849.6 11-15-2010

POLICY NUMBER: 92-BU-V383-5 COMMERCIAL GENERAL LIABILITY CG20101001

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR

ORGANIZATION

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE

Name of Person or Organization: Town of Oyster Bay 977 Hicksville Rd Massapequa, NY 11758

(W no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)

A. Section II - Who Is An Insured is amended to include as an insured the person or organization shown in the Schedule, but only with respect to Iability arising out of your ongoing operations performed for that insured.

B. With respect to the insurance afforded to these additional insureds, the following exclusion is added:

2. Exclusions

This insurance does not apply to "bodily injury"' or "property damage" occurring after.

(1) All work, including materials, parts or equipment furnished in connection with such work, on the project ( other than service, maintenance or repairs) to be performed by or on beha~ of the additional insured(s) at the site of the covered operations has been completed; or

·{2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

CG 2010 10 01 © ISO Properties, Inc., 2000 Page 1 of1

Reviewed By

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ANTH.Omf MARCHESIELLO, ACCT.

To whom it may concern:

NATIONAL TAX REVIEW CORP 5 Nibbe Lane

Bethpage, New York 11714 TELE 516-935-0448

EMAIL [email protected]

Please be advise that we are the accountants for RL Entertainmen LLC, a company Doing Business as Bricks 4 Kidz. Be further advised that my clients Rich and Lauren Norris of RLentertalnment dba Bricks4Kidz had a total revenue of $2,239.88 from summer camps with the Town of Oyster Bay during the 2018 season. The 15% owed to the Town of Oyster Bay will be $335.99.

Enclosed are the enrollment, date, and revenue records from my cllent's website. A check for that amount has been mailed out to the Town of Oyster Bay office in Massapequa.

If there are any questions contact us.

Anthony Marcheslello

LAURENANORRJS RLENTERTAINMENT 175 MAIN AVS AYf 106 DBA BRICIG4!!®Z WHEATI.EY!ITS, NY 11798-21!9

51)-8080/2214

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Jcln us on an mlventurcus journey lhro11gh apace! Bulld a rookal to b1ast through lhD : almospheraln!D e raalm thalis-tnlly oUI of lhis world. fJ11lld a WDSld Wheranibel&antl the dalk : side start eph, bllltles. We'll bJJlld hl!llorized models IIIHng LEGO® Briaks that raprasent = spall811raft from yi:iur f'llvarlte populars~ mollle. We will .also leam a lo! ablAA spaaa alang · 1h& way. Come experlenna this stellar.Journey to a o•Y far aw:ayl

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5/10/2018, 2:24 PM i1i p;

WHEREAS, Onkar Singh, Secretary, AR Helping Hands Foundation Inc., 949 Ascan Street, Valley Stream, New York 11580, by letter dated January 11, 2019, has requested the use of Parking Field H-11 (Hicksville) and the posting of"Lot Closure" signs in that field from 6:00 a.m. through 10:00 p.m. on Sunday, May 19, 2019, in connection with its annual Vaisakhi Indian Festival, to be held Sunday, May 19, 2019; and

WHEREAS, John P. Bishop, Deputy Commissioner, Highway Department, by memorandum dated March 13, 2019, has advised that he has no objection to the utilization of Parking Field H-11 (Hicksville) by the AR Helping Hands Foundation Inc. from 6:00 a.m. through 10:00 p.m. on Sunday, May 19, 2019, or with the posting of "Lot Closure" signs in Parking Field H-11 reflecting same; and

WHEREAS, the Town Board deems this event to be an appropriate and worthwhile endeavor, and has determined that the approval of this request will benefit the residents of the Town of Oyster Bay,

NOW, THEREFORE, BE IT RESOLVED, that the requests as hereinabove set forth are accepted, and the Highway Department is hereby authorized to provide the AR Helping Hands Foundation Inc. with the use of Parking Field H-11 (Hicksville) from 6:00 a.m. through 10:00 p.m. on Sunday, May 19, 2019, and the Highway Department is further authorized to post "Lot Closure" signs in Parking Field H-11 reflecting the use of the lot by the AR Helping Hands Foundation Inc. on Sunday, May 19, 2019 from 6:00 a.m. through 10:00 p.m., subject to the following conditions:

I. The use of all Town property shall be in conformance with the direction of the Deputy Commissioner of the Highway Department, or his duly authorized representative;

2. The said organization shall comply with all ordinances of the Town of Oyster Bay, both in its use of Town property, and in the conduct of the aforementioned activity; and

3. The said organization shall file a Certificate of Insurance and Declaration Page(s) with the Office of the Town Clerk, indicating said organization maintains a policy of comprehensive general liability insurance, with a Commercial Liability limit of $1,000,000 per occurrence and $2,000,000 general aggregate per year and naming the Town of Oyster Bay as an additional insured, in connection with the aforedescribed activity.

-#-

TOWN OF OYSTER BAY

Inter-Departmental Memo March 13, 2019

TO:

FROM:

MEMORANDUM DOCKET

JOHN P. BISHOP, DEPUTY COMMISSIONER

HIGHWAY DEPARTMENT

SUBJECT:· AR HELPING HANDS FOUNDATION VAISAKHI INDIAN FESTIVAL

MAY 19TH, 2019

Enclosed please find a copy of the letter from Onkar Singh, Secretary, requesting our assistance on behalf of

the AR Helping Hands Foundation, in conducting their annual Vaisakhi Indian Festival on Sunday, May 19th

2019 in Hicksville.

The Highway Department has no objection to the AR Helping Hands Foundation utilizing municipal parking

field H-11 in Hicksville on Sunday, May 19th 2019 from 6am through 10pm the day of the event. The

organization is requesting the posting of temporary 'Lot Closure' signs in field H-11 for the event as well.

Also attached are the Certificate of Insurance, Endorsement Sheet, and Hold Harmless Agreement to cover

this event. Therefore, Town Board approval is requested.

HN P. BISHOP, DEPU

HIGHWAY DEPARTMEN

JPB/kaz

C: Town Attorney (7) copies Richard Lenz, P.E., Commissioner DPW Peter Brown, General Foreman 003 Doug Robalino, General Foreman 002 Justin Mccaffrey, Commissioner of Public Safety

I

To,

TOWN OF OYSTERBAY

ATT:- JOHN BISHOP

150 Miller Place

Syosset,NY 11791

Respect sir/ Mam

AR Helping Hands Foundation 0__

Hope to a better life •. ~ . """""~'--'• ---V--- ... --

AR HELPING HANDS FOUNDATION

Date :- January 11,2019

Request you to please Grant us the permission to host Vaisakhi fair on May 19th 2019.We were looking at this space (East Barclay Street parking lot,Hicksville NY 11801) so we can celebrate this big Indian festival mostly celebrated in northern part ofindia called "Vaisakhi" which is also a start of the new year according to Indian calendar for Sikh Community & also it is celebrated as "Makarsakranti"as well. The idea of celebrating this event is to brtng together the whole community educating sharing our (Indian) culture with our next generation & with all other American Community as well.We do understand that shearing culture Brings us more closer to each other as United we stand & That is why we as a group wanted to celebrate this wonderful festival at this place, so· we Humbly Request you to please grant us permission so we can Bring smile on people's face & give them a reason to be joyful & Happy. The most important thing is to Bring Indian Community & all other Communities together as Americans to celebrate this wonderful festival of "vaisakhi"

If you have any Question contact Mukesh Modi 917-215-1491

k/' Thank. . .JcOU

iQ~ ~;~ngh' Secatery 212-300-6511 AR Helping Hands Foundations Inc

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INSURERE,: COVERAGES

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TOWN OF OYSTERBAV SHDU1,DANY0F1HEABO\IEDiSCUIEDPOUQEl&ECANC~IIFORE1ffEBPJRA1ION 150 MOiar Pi DA1!1MEAEOF, lHEISSUNG-INSURl!AwtLLSl;lrtlCIAM MML _Ag_ DAYS WRl11EN Hh:ksvllte. NY 11801 Reviewed By NOTICE TD nte CStt1FfCATE HDLDSl NAMED TO 1HE L!PT,

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ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION

This endorsement modifies Insurance provided unde, lhe follovang;

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE

Name Of Additional Jnaurad Personfs) Or o-nlzatlonlsl

TOWN OF OYSTERBAY 15DMlllerPJ Hlcks¥111a, NY 11801

.

Information r""uired la comnlele this Schedule if nol shown above will be shown in lhe Declarations.

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CG20260704 © ISO Properties, Inc., 2004

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Harmless Agreement for Use ofTown Property and/or Equipment

This Agreement is made this day of 2019, by (hereinafter "CONCESSIONAIRE"). Whereas, the CONCESSIONAIRE has entered into a contract to provide certain services and products at various Town locations, as designated in the contract between the TOWN and the CONCESSIONAIRE for the contract period

19 MAY 2019 through 19 MAY 2019

In consideration of the Town granting the Organization pennission to temporarily use Town property and/or equipment, the undersigned, on behalf of the Organization, hereby agrees to assume all liability and risk of loss and shall be responsible for the supervision and welfare of all persons arriving on and using Town property and/or equipment in connection with the abovementioned event The -undersigned further hereby releases the Town of Oyster Bay, its officers, employees, servants, agents and enumerated volunteers from any liability for any injuries sustained or damages incurred and agrees to reimburse the Town for any damages arising out of the Organization's use. of the Town property and/or equipment. The undersigned agrees to indemnify and hold harmless the Town, its officers, employees, servants, agents and enumerated volunteers, and to protect and defend them against any and all claims for the loss and/or expense or suits for damage tn. persons or property, including its property, arising from its use .of Town property and/or equipment. ·

Further, the Organization agrees to provide the Town with a copy of its· general liability insurance certificate, in the amounts of $ l ,000,000 each occurrence, $2,000,000 general 11ggregate and, where appr9priate, $1,000,000 products, naming the Town as additional insured. All certificates of insurance must be accompanied by an endorsement.

I understand thaJ the abovementioned use of Town property and/or equipment is subject to the approval of the Town Boord of the Town of Oyster Bay.

Name of Organization:

AR HELPING HANDS FOUNDATION CORP

Address of Organization:

949 ASCAN STREET

VALLEY STREP/I, NY 11580 USA

<--:7~ By: DNKAR SINGH \jJ"-

Authorized Representative

Title: SECA TERY

Reviewed By Office f 1i Telephone Number: 212-aoo.es11 0 own Attorney

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DRAFT

WHEREAS, pursuant to public notice, bids were duly solicited and regularly received in relation to Contract No. DP18-182, Replacement of Two Synthetic Turf Fields at John J. Bums Park & Cpl. Kevin T. Kolm Memorial Park, and the sole bid received was publicly opened and read on March 13, 2019; and

WHEREAS, the only bid submitted was that of The LandTek Group, Inc. 235 County Line Road, Amityville, NY 11701, with a bid in the amount of$1,389,000; and

WHEREAS, Richard W. Lenz, P.E., Commissioner, Department of Public Works/Highways, by memoranda dated March 7, 2019, and March 14, 2019, recommended that the bid as hereinabove set forth be accepted; and

WHEREAS, the customary practice of allocating additional funding for potential quantity increases has been waived; and

WHEREAS, funds for payment for the aforesaid services under Contract No. DP18-182 are available in Account No. PKS H 7197 20000 000 1902 001,

NOW, THEREFORE, BE IT RESOLVED, That the recommendation as hereinabove set forth is accepted and approved, and Contract No. DP18-182, Replacement of Two Synthetic Turf Fields at John J. Burns Park & Cpl. Kevin T. Kolm Memorial Park shall be awarded to The LandTek Group, Inc. in the amount of $1,389,000, in accordance with the provisions thereunder, and the Supervisor or his designee is hereby authorized and directed to sign Contract No. DP! 8-182; and be it further

RESOLVED, That the Comptroller is hereby authorized and directed to issue a total encumbrance order in a total amount not to exceed $1,389,000, upon presentation of a duly certified claim, after audit, to be drawn from Account No. PKS H 7197 20000 000 1902 001.

-#-

TOWN OF OYSTER BAY




SUBJECT: AWARD OF CONSTRUCTION CONTRACT

March 7, 2019

REPLACEMENT OF TWO SYNTHETIC TURF FIELDS AT JOHN J. BURNS PARK & CPL. KEVIN T. KOLM MEMORIAL PARK CONTRACT NO. DP18-182 SUPPLEMENTAL MEMO TO FOLLOW

On March 13, 2019, the Division of Purchasing will receive bids for the subject project and undergo review by the Division of Engineering. A formal recommendation of award will be provided by supplemental memorandum docket.

It is therefore requested that a space be reserved at the Town Board meeting of March 26, 2019 for the Town Board to take action on an award for The Replacement of Two Synthetic Turf Fields At John J. Burns Park & Cpl. Kevin T. Kolm Memorial Park Project, Contract No. DP18-182.

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~/'--""'...,-.... c... ½--/ () e.0--''d (:""'~-,, -~ = ~ . RICHJ,:RD W. LENZ, P.E. · .. ·· COMMISSIONER

· DEPARTMENT OF PUBLIC WORKS/HIGHWAY

RWUJCT/M,BK/lk

cc: Town Attorney (w/7 copies) Steven Ballas, Comptroller Kathy Stefanich, Public Works Eric Tuman, Commissioner/General Services Joseph G. Pinto, Commissioner/Parks

DP18-182 DOCKET AWARD Supplemental

TOWN OF OYSTER BAY


March 14, 2019



SUBJECT: SUPPLEMENTAL DOCKET MEMO. TO ITEM NO. 25 DOCKET OF MARCH 12, 2019 AWARD OF CONSTRUCTION CONTRACT REPLACEMENT OF TWO SYNTHETIC TURF FIELDS AT JOHN J. BURNS PARK & CPL. KEVIN T. KOLM MEMORIAL PARK CONTRACT NO.DP18-182 ACCOUNT NO.(S) PKS H 7197 20000 000 1902 001 PROJECT I.D. 1902PKSA-03

In furtherance to item no. 25 of the March 12, 2019 docket, on March 13, 2019, the Division of Purchasing received a bid for the subject project and the consulting engineer reviewed the bid. The LandTek Group, Inc. of 235 County Line Road, Amityville, NY 11701, Federal Tax ID: 112945683, submitted the low bid in the amount of $1,389,000.00.

Attached is a letter dated March 13, 2019 from the office of John A. Grillo Architect, P .C. recommending the award of this contract to The LandTek Group for the amount of $1,389,000.00. The customary practice of allocating additional funding for potential quantity increases has been waived.

The estimated construction time for completion of the subject contract is 30 calendar days per each of the two sites. Funds are available for the subject contract work in Account No. PKS H 7197 20000 000 1902 001.

We concur with the recommendation of John A. Grillo Architect, P.C. and request that Contract ~

No. DP18-182 be awarded to The LandTek Group, Inc. in the total bid amount of $1i~9,000.00 and that no additional funds be allocated for potential quantity increases.

(2}, ,.J,{f ( RWUJCT/M"RIBK/lk Attachments

~M-(?~ RICHARDW.LE~E.

COMMISSIONER DEPARTMENT OF PUBLIC WORKS/HIGHWAY

cc: Joseph Nocella, Town Attorney (w/7 copies) Steven C. Ballas, Comptroller Kathy Stefanich, Public Works Eric Tuman, Commissioner/General Services Joseph G. Pinto, Commissioner/Parks

DP18-182 Docket Award from Supplemental

--e~~-------J-O_H_N_A_G_R~IL-L~0~1 =-~== asaa = ARCHITECT, P.C. -- --~

..... 1213 MAIN STREET PORT JEFFERSON, NY 11777 --ARCHITECT· ______________ _

TEL: (631) 476-2161

Mr, Richard Lenz, Commissioner Town of Oyster Bay

Department of Public Work 150 Miller Place Syosset, NY 11791

Dear Mr. Lenz:

FAX: (631) 476-9846

March 13, 2019

RE: Synthetic Turf Replacement at

John J. Burns Park & Cpl. Kevin T. Kolm Memorial Park Contract No.: DP 18-182 Bid No.: PW 028-19

One (1) bid was received, on March 13, 2019, for the work of the referenced project. We have reviewed the bids received and recommend award of the contract to The LandTek Group, as follows:

The LandTek Group

235 County Line Road Amityville, NY 11701 631-691-2381

in the following amounts:

1.

2.

3.

3.

Base Bid - John J. Burns Park:

Base Bid - Kevin T. Kolm Memorial Park:

Site Allowance:

Total Bid:

$654,000.00

$710,000,Q0 . .

. l_-,,__, _____ .

$25,000:00

$1,389,000.00

The cost proposal from The LandTek Group is in line with our original construction estimates. Therefore, we recommend award of contract in the amount of $1,389,000.00.

We have completed several projects with The LandTek Group in the past, all with excellent results. The LandTek Group has submitted the necessary documentation, as required, in support of their bid.

If additional information is required, please don't hesitate to contact our office.

JMG:kw

cc: J. Tassone M. Russo B. Kunzig

TOB - Burns- Kolm Synthetic lurf Replacement- Rec Ltr

Town of Oyster Bay Burns - Kolm Synthetic Turf Replacement

March 13, 2019 Page 2 of 2

DRAFT

WHEREAS, Linda Tuminello, Deputy Village Clerk, Incorporated Village of Massapequa Park, New York 11762, by application dated January 22, 2019, requested the use of one (1) roll-off container for the Village of Massapequa Park's Earth Day event, from Tuesday, July 2, 2019 through Monday, July 8, 2019; and

WHEREAS, Richard W. Lenz P. E., Commissioner, Department of Public Works/Highway, by memorandum dated March 1, 2019, advised that the equipment as hereinabove set forth will not be required for use by the Town at that time, and that the Public Works/Highway Department has no objection to providing the Incorporated Village of Massapequa Park a roll-off container, without charge, as the fireworks event is not a profit-making event as defined in the Code of the Town of Oyster Bay, Chapter 201, "Solid Waste", Section 17; and

WHEREAS, the Town Board deems this event to be an appropriate and worthwhile endeavor and has determined that the approval of this request will benefit the residents of the Town of Oyster Bay,

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is hereby approved, and the Department of Public Works/Highway, is hereby authorized to provide one (1) roll-off container to the Incorporated Village of Massapequa Park, from Tuesday, July 2, 2019 through Monday, July 8, 2019, without charge, subject to the following conditions:

I: The use of all Town property shall be in conformance with the direction of the Commissioner of the Department of Public Works/Highway;

2. The said organization shall comply with all ordinances of the Town of Oyster Bay, both in its use of Town property, and in the conduct of the aforesaid activity; and

3. The said organization shall file a Certificate of Insurance with the Office of the Town Clerk, indicating said organization maintains comprehensive general liability insurance, with a commercial liability amount of $1,000,000 per occurrence and a $2,000,000 general aggregate per year, and naming the Town as an additional insured, in connection with the aforesaid activity.

-#-

°' \ ' TO:

FROM:

SUBJECT:


March 1, 2019

Memorandum Docket

Richard W. Lenz, P.E., Commissioner of Public Works/Highway

Request: ROLL OFF CONTAINER Incorporated Village of Massapequa Park 151 Front Street Massapequa Park, New York 11762

Attached please find a copy of a letter received in this office from Linda Tuminello requesting a roll off container for their fireworks event. The container will be placed at 1000 Lakeshore Drive, Massapequa Park, on Tuesday, July 2, 2019 and collected on Monday, July 8, 2019.

An amendment to the Code of Ordinances ofthe Town of Oyster Bay, Article II: Solid Waste: Use of a Roll Off Container Pursuant to Chapter 201-17 reads as follows: "Charitable, fraternal, religious and not-for-profit organizations that maintain established meeting places within the Town of Oyster Bay and have requested the use of a Town roll off container in connection with a profit-making or fundraising event, shall be charged two hundred fifty dollars ($250.00) for each container load dumped."

It is our opinion that the fireworks event does not constitute a profit-making or a fundraising event. Therefore, we hereby request the HonorabJe·Town Board to approve this worthwhile organization the use of Town equipment without a charge.

Attached please find their certificate of insurance, endorsement and Hold Harmless Agreement for the use of Town of Oyster Bay equipment by Incorporated Village of Massapequa Park from Tuesday, July 2, 2019 through Monday, July 8, 2019.

RWL: cw Attachments

Richard W. Lenz, P.E., Com 7t1e17';\] Department of Public Works/Hjg~.way °,.

cc: Joseph Nocella, Town Attorney (7 copies) Steven Ballas, Comptroller

r'7£~u.Joe.c.s ( APPLICATION FOR TOWN OF OYSTER BAY ROLL OFF CONTAINER) PLEASE TYPE OR PRINT CLEARLY

Name of Organization: _ ____,l""'n"'"c,..... '.wfi.,_,_lla,,,_,g..,e'-'o,,_,f...,M.L!.a...,s,..,s.._ap.,,e.,_,_qµ.uu.ia...1P---'-au.r"'"k _____________ _

Billing Address: --------:1,,,,,vi-;~-'.~-!g-µ~-,uH-: ua-dl~I ?.,___a....l};~,l_,,,i[,.,,_~,_~___,ni,..£""'i~:S2--------------

Phone Number (Days): 51(, [11£- O)c./-c/ Number of Container(s) Requeste~: __ ....:./ __ _

Address Where Container(s} Would Be Placed:eiUb c).C- rlZDi\JT s.mce:r P,f!-B-t,y if:beic.

/ooo l~sAore- D,,vo..... 1 fY!c,___ss °'=/??§cu'- ])a.J_

Dates Container(s) Needed: From'k:ry ;p-)2 To /Jf~, 1/s-/, 7

Describe The Event For Which Container(s) ls/Are Requested: H.e..E tuo,e,iGS

Will The Event For Which The Container(s) ls/Are Requested Involve Fundraising Or Is It Intended To Be Profit-Making?_~N~D~----

1 understand that this application is subject to the approval of the Town Board of the Town of Oyster Bay and that as a condition for such approval, a charge of $250.00 for each container load dumped ma b as ess d for;w. hie a ree to assume responsibjlit::/

A~~~~~~~-)~~-__ Date:_1,__,/'--~;:i,=-•__,~'--'-1_,_9 _______ _

Title:----4,t!....---f...£=5.Jc..V~C{.=..!...'77-1:L__::_v;_:/_:(._:::(..,=-· l'r.~t:~e.=----=-=-· =-e-=e.=-c.=------------------Signature : ______________ Date Received: ___________ _

Signature: ______________ Date Picked Up: ___________ _

DO NOT WRITE BELOW THIS LINE

To Be Completed By Sa~itation Division: - /

Approved By Resolution No.: nf-: $250 Charge Applies: YES ___ No_' __ _

---------------------------------------------------------------------------------------------------------------------------------------To Be Completed By Scale House:

Disposal Authorization Ticket No.: _______________________ _

Load Ticket No.: ________________________ ___.,.,,,.--__,+-.. +-"--Date:___________ ij;~'.'.?·t-)''.?}: Signature: ,,!'•' " · ·

--------------------------------------------------------------------------------------------------------------- /4;:,1;,,i,;:,,\ .. /:::~----

Scalehouse to return copy to Comptroller White Copy - Sanitation Driver (to be given to Sca!ehouse) Yellow Copy - Sanitation Files Green Copy - Scale House Files

,

ACORD" CERTIFICATE OF LIABILITY INSURANCE I OA iE (IAM/OllNY'f'f}

1...--·· 01124/2019

THIS CERTIFICATE is ISSUED As' A MATTER:dF INFORMATION_ ONLY AND CONFERS NO RIGHTS.UPON THE CERTIFICATE HOLDER. lHl5 CERTIFICATE DOES NOT AfFl~MATIVELY, OR NEGATIVELY A.MEND, EXTEND'OR.ALTER THE COVE::RAGE AFFORDED BY THE POLICIES BELOW. TH_IS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRA.CT B.ETWEEN THE. ISS!JING !NSURER{5), ·AUTHORIZED REPRESENTAT)VE O_R PRODU.CER, AND THE _CER-TIFIC'ATE H,PLDER

IMPORTANT: If the <;_~rtlficate-hol_der is an ADDITIONAL INSURED, the policy(Jes) ruust have A_ODlTIO_NAL INSIJREO provl_slons·or be endorsed. If SUBROGATION IS WAIVED, su~Ject lo the terms and conditions_ of Ule _potlcy,_ certain poffcies may require an endorsement. A siatem_ent on_ this .~erlificate does not confer rights lo _the certificate holder-in lieu of such endorsemenl(s).

PRODUCER ~~~~UT Nicola Morton

SALERNO BBOKE.MGE CORPORATION ~gNN\· Ex•I: (516) 364•4044 t (A/C, lfol; ,(516) 364-5901

111 Oak Drive "..J,'i",L ADDRESS:

!NSURERjS) AFFORDING COVERA~ lfAtC#

Syosset NY 11791 lfolSURERA: The_ f>hoeniK lnsufance. Company 25623

~IJRED INSURER 1:11 The Tr.i\'elerS )ndemnity"Corilpan 25658

Inc. Vil/age.·of Massapequa Park INSUREfl.C; Merchanls.Mulual Insurance

151 F.ronl Sir.eel INSURE.R.D·: PER MA {Pi.iblic EITlployers Risk) 12250

INSURER E:

Massapequa Park NY '1-1762 INSURER F:

COVERAGES CERTIFICATE NUMBER• 19-20 L1ab1hly REVISION NUMBER· THIS IS TO CER11FY THAT THE POLICIES- OF lNSIJRANCE LISTED BELOW HAVE BEEN- ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY f'ER!OD INDICATED; ,NOTWITHSTANDING ANY REQUJREMENi, 1ERM OR_CONDIT!ON OF A_NY corHRACT-OR OTHER DOCUMENT WlTHRESPECTTO WH!CH THIS' CERT!FlCATE MAY sE !SSUED'.OR MAYPERTA(N, THE n•Js.URANCEAFFp'RDED _BY THE POLICIES DESCRIBED'HEREIN IS SUBJECT Td ALL THE TERMS, EXCLUSIONS AND coNDJ1!0NS OF SUCH POUCIES. LIMITS SHD'i"\'N MAY HAVE BEEN REDUCED 8-Y PAID CLAJ1...is. -

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D ANY PR01'RIE10R//>,O.R1 r,ifR/0,E.Cl.tl /\IE D "" RIO WC0000063·23 06/01/2019 06/01'20:?0 El,. EACHACCIOE"t~T s orFJC(Rfl".\E.1,11:,CR E..XCLLIOEDi' \Man!tmory _ln NH) El. DISEASE• EA EMPLOYEE s gissc~~i,:~~ ~:o?EAA l IONS ~eluw E.L. OISEASE- POL!CYtlM\T s

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The Certifica1e Holder ls.included ,;1sAddilional Insured for_g_eneral.liabnily, as respects V1l!2ge use ol l1) rown Roll Off Container:for.lhc flreworks'Evcml on July 4, 2019. D;ite.s of Usage; 7/02/2.019·\o 7/08/19. Confa\ner Loca!ion: Brady Park, Fion\ S\ieet. Massapequa·P.ark, Additional lnst1red Endorsemenl allached.

CERTlnCATE HOLDER

Town of Oysl1,.1 Bay

54 Avdrey Ave

ACORD 25 (2016/03)

Reviewed By Offic~ ,9J Jown Attorney

1/?'i NY 11171

CANCELLATION

SHOULD ANY OF Tl1E A.BOVE DESCRIBED POLIClt:S BE-CANCELLED BEFORE lHE EXPIRATlON DATE 1HEREOF, NOTICE WIL(BE DELIVERED IN ACCORDANCE WtTH THE POLICY PROVISIONS.

A-lJitfORlZftl Rl:.F-RE!:l:t.n,.11\/1:

© 19B8·:Z015 ACORD CORPORAT-i('.)'fil::<iA)h·ig'\t!$ .Jiis'e1'\"ecf-::--· The ACORD name and logo ace rng;sto,ed ma,ks of ACORD '1\1/~f

. ". --·· - ,,, ___ ,_, _____ _

POLICY NUMBER: 2LP-91M60712-i.S-PB COMMERCIAL GENEJ:l.AL UA61U1Y ISSUE DATI': 1124119

tills [fl/DOBSlMH/l CHANGES m i>OUtY. PllP,!'f ~E~D IT tA!IEfl/U V,

ADDITIONAL 111.!SURED - DESIGNATED PERSON OR ORGANIZATION

ihhs· endorfemeol modifies lnft11t.nt-e provided undsr the foOowlng: COMMERCIAL GENERAL LIABIUTV COVERAGE PART

;t11rolll£

111, ... ,1 Addillooel ID11111t ,mot,~) ., Dl)lOllirQdDll~k tc~. of Oy•te.r Bay, ·.ti.dd"-Hi«moJ >:nuind $4 AuC,:ny Avo. Oylte:r hy, J:f J_l17J

As respects Village use of (1) Town Roll Off Container for the fireworks Event on July 4, 2019, Dales of Usage: 7/02/2019 to 7/08/19.

Smleir: U - Whv _l; .tia lr.trU. ls i.tne.tu,t.:I to lnclU:da 1!tS e-n i-ddhlon11.l ln~u., ed lhe perGonfs) or or911hh:e:tl.cmM ·,how'n in thlll Sehe:dufe, bLlt only .Wllh re.,.pe.t:l 'to lh1blllty fer "bod"UV lnJtity•.-, ",otop~rty_ cia-m1191i , "'p-enonl!ll lnj1ny" 01 . ",idvelll!.lt~g _lnJutv-' czus.ed. l11 wht,.I~ or In p1ut~ -bv ycur et:fs Ctr ornlselonrr ot lhD eeu1 or c-miis.lona 01 thoui e:c-t)rig ·on )'ow be.h~lf:

A. tn the pirtormence of yout onR~thg op• ,,,.done:; or ·

i. In c0nrl~e:,1c;n with yoll"r pn:mlr:ui owned by or rented 1c yo1,1,

CG Cd tT ll4 till: _ Ill ::t008 lt.r. Trweie_,11. Cl:l_mJW'lk,t, ·r.c-\ PJt.&0 1. t>f 1 lrit!1,1d.C,i the ~QJ>Yfial>Jt-d m.i.a,~I ct Wiw•= :ieJ.Virlft 0111~. ,~. w,!h 11, pe1m1u1i:>~


f)/i{

'.

'

Hold Harmless Agreement fol' Use. of Town .Properly and/or Equipment . 1 "\ ,-,b . __,; o

Tllis. Agreeme11t is made this~ day of ,J(hvu4:J<.'f 20.ll', by ~GE-OF.J,!ASSAPEQOAPAR-__ _ (hereiµafter "OQ;anization"). Whereas, Organization desires to use Town 1llcLOysfof Bay property and/or equiprnent located at-ancl/or described as -~.,,2o"'"· .-c-l_&_· • F,-· r=-· -z=:,;-,._,-.--m-· -,-t,J-€,-.1e,-.s-. ---------~-

tor the ·eve:iit described. as . Fr, {Z.F; W 6 {?JC $,

Theproperty/eqrtipment.is n.eededfrom'.::Yt{ES.41½( 1 fi../;q The event for wh,ch.the property and/or equipment is requested L..J is

. to Mo A.ctry, ·7 Isl "J ~ not a profit making e¥ent.

Jn c;:msideration of the Town granting the Organization permission to temporarily µse Tbwnproperty and/or equipment, the undersigned, on behalf of the Organization, hereby agrees to asstin:fo ~l.l 1iabilh;y and risk o:f loss and shall be responsibleJor the supervision and welfare of an pers◊ns arnvintf q11 and using Town property and/or equipment in connection with the abovementioned event. The un,lersigned fmtber hereby releases the Town of Oyster Bay, /ts officers, erllployees, servants, agents and enumerated ¥olimteers fro!tl any liability for any injuries sustained or d,;,,,ages incurred and agrees to reimburs.e the Town for aily · damages arising out of the Organization's use of the Town property and/or eqnipmeiit. The midersigned.agrees to lni!erhnify and hold harmless the Tow11, its officers, einp1oyees, servants, agents and enumerated vplunteers; and to protect and defend them against any and. all claims foi, .loss and/or expense or suits 'fm damage to persons or property, including its property, arising from its use of Town propeity and/or equipment.

Fu,ther, the Organiza.tion agrees to provide the-Town with a copy of its gener;,il liability i1isurance certificate, in the amount~- or $1,000,000 each occurrence; $2,000,000 general aggregate in1d, where appropriate, $2,000,000 products, naming tb.eTown a,s additio.nal insured .. All certificates of fosi1rance must be .accompanied by an endo1:sement.

I 1mderstand that the abovementi017etl 11se of Town property and/or equipment iF subject to the approval of the Town Boa,·d of the Town o,fOyster Etty.

Name pf Organization

ir:1; Village of MassapRn1r?. P~n'i<

/ ~~~~=-f:,,4,£/4,.~~{L!!),&{

rJ.3 ·. a Representative

Title: Vtc1..,+G,'L 1k lk. t N ,s rX::.,+nJ/c-

s:.. '/ I, /79 f· 02.-;l')-" Telephone Number: _c..._-'-------~~

Telephone 516-798-0244 Fax 516-798-6106

~nrorporateb Ytlluge . --=----✓ of iilllassapequa ij)arh VILLAGE HALL, l 5 l FRONT 5-TREET, MASSAPEQUA PARK, NEW YORK 11 762-2794

MAYOR JEFFREY P. PRAVATO

DEPUTY MAYOR TERESA SPINOSA

TRUSTEES RICHARD BEGANDY DANIEL PEARL T!NA SCHJAFFJNO

February I, 2019

Mr. William Fox Division Head, Division of Sanitation Town of Oyster Bay DPW I 50 Miller Place Syosset, NY 1179 I

Dear Bill:

WEBSITE: www.masspk.com

CLERK/ADMINISTRATOR

PEGGY CALTABIANO

TREASURER CHRISTOPHER R. BRIGGS

VILLAGE ATTORNEY KEVIN M. WALSH

SUPT. OF PUBLIC WORKS ROBERT MACRI

Enclosed are the Certificates of Liability, Additional Insured Endorsements and Hold Harmless for the Town of Oyster Bay Roll Off Containers which will be used for our 2019 Village Events as follows:

L Earth Day- deliver on Friday, April 12th -pick up Monday, April 15th

2. Breakfast in the Park - deliver on Friday, June 28 th - pick up on Monday, July I st

3. Fireworks - deliver Tuesday, July 2nd - pick up Monday, July 8th

4. Village Street Fair- deliver on Friday, August 2nd -pick up Monday, August 5th

Ifyoti require any additional information, please let

Very truly yours,

,,, .r:;~f:d1t;?riiZ2.:;~~--;~_·:-- , tinda Tuminello ,

Deputy Village Clerk

Enclosures cc: Eileen Walsh, TOB

WHEREAS, the Office of the Town Attorney seeks to institute a summary proceeding against Laser Properties West LLC, seeking to evict them from a portion of the Town's property known as the Old Bethpage Solid Waste Disposal Complex; and

WHEREAS, Joseph Nocella, Town Attorney, and Frank M. Scalera, Chief Deputy Town Attorney, by memorandum dated March 25, 2019, have advised that because of the Town's need for expedited legal representation, the Office of the Town Attorney deemed it necessary to retain, pursuant to Guideline 5 of the Procurement Policy, Horing Welikson & Rosen, PC, 11 Hillside Avenue, Williston Park, New York 11596 as special counsel to the Town Attorney, at the rate of $375.00 per hour; and ·

WHEREAS, by the aforementioned memorandum, Messrs. Nocella and Scalera requested that the Town Board ratify the retention of Horing Welikson & Rosen, PC for purposes of pursuing all legal and equitable relief from the Courts in connection with the tenancy of Laser Properties West, LLC; and

WHEREAS, pursuant to Resolution No. 128-2019, adopted February 12, 2019, the Town Board had previously authorized the retention of the abovementioned firm to handle the eviction of M. Pire Land Rental Corp., from another portion of the Old Bethpage Solid Waste Disposal Complex,

NOW, THEREFORE, BE IT RESOLVED, That the request as hereinabove set forth is accepted and approved, and the retention of Boring Welikson & Rosen, PC at the rate of $375.00 is ratified, and be it further

RESOLVED, That the Comptroller is hereby authorized a~ ~ect_-....,,.,.,_.payment, in an amount not to exceed $10,000, with funds to be drawn from ;\ ~ount A 1420 44110 000 0000, upon submission of a duly certified claim, after audit. "'

-#-


TO MEMORANDUM DOCKET

FROM OFFICE OF THE TOWN ATTORNEY

DATE . March 25, 2019

SUBJECT: Authorization of Retention of Special Counsel to the ToV\'Il Attorney Town of Oyster Bay v. Laser Properties West,. LLC Premises: Old Bethpage Solid Waste Disposal Complex

The Office of the Town Attorney seeks to institute a summary proceeding against Laser Properties West, LLC, seeking to evict them from a portion of the Town's property known as the Old Beth.page Solid Waste Disposal Complex.

The Office of the Town Attorney deems it necessary to retain qualified outside counsel to represent and protect the Town's interests in this matter. ·

Jaime D. Ezratty, Esq., Haring Welikson & Rosen, PC, 11 Hillside Avenue, Williston Park, New York 11596, is recognized as an expert in the area of landlord-tenant law in Nassau County. He is the Chairman of the District Court Committee of the Nassau County Bar Association, the former Chairman of the Real Property Law Committee of the Nassau County Bar Association and an Associate Dean of the Nassau Academy of Law.

Pursuant to Resolution No. 128-2019, adopted on February 12, 2019, the Town Board· authorized the retention of the above firm in connection with sumtnary proceedings against M-Pire Land Rental Corp. for another portion of the Town's property at the Old Bethpage Solid Waste Disposal Complex.

Due to this firm's unique qualifications and its representation of the Town in a similar proceeding, it is requested that the Town Board ratify the retention of Haring Welikson & Rosen PC, as special counsel to the Office of the Town Attorney, under Guideline 5 f the Town's Procurement Policy, in connection with the above referenced matter, at an hourl).l · e of $375, in an amount not to exceed $10,000, with funds to be drawn from Acco 1rffiil.,..,~

1420 44110 000 0000.

Accordingly, kindly suspend the rules and place this item on the March 26, 2019 Town Board action calendar.

cc: Town Attorney (with 7 copies)

Documents

DRAfT - Oyster Bayoysterbaytown.com/wp-content/uploads/DraftResos03262019.pdf · DRAfT Meeting of March 26, 2019 RESOLUTION P-6-19 WHEREAS, The 2019 Budget, ... 015-19 DPS $2,000.00