1

DRAFT MINUTES OF THE EXECUTIVE COUNCIL MEETING NO. EC/120/2015 March 26, 2015

Venue: Conference Hall Dr. Babasaheb Ambedkar Technological University, Lonere

The 120th meeting of the Executive Council was held on 26th March, 2015 at 11.45 a. m. in

the Conference Hall of the University.

Following members were present:

1. Dr. W.N. Gade Vice-Chancellor, Chairman 2. Professor O. G. Kakde Member 3. Mr. R. N. Mohanty Member 4. Professor Ashwini Kunte Member

5. Dr. S. L. Nalbalwar Member 6. Prof. V. P. Jawanjal Member 7. Prof. Y. N. Patil I/c Controller of Examinations, Invitee 8. Dr. V. S. Sathe I/c Finance Officer, Invitee 9. Professor V. G. Sargade Member, Secretary Following members could not attend the meeting and the leave of absence was granted to

them:

1. Professor P.D. Porey Member

2. Professor U. N. Gaitonde Member 3. Mr. P. A. Naik, Joint Director Member

4. Dr. M. A. Dabhade Member

Professor V. G. Sargade requested Hon. Vice-Chancellor to start the meeting. The Vice-Chancellor welcomed all the members of the Executive Council.

Item No. 1: To confirm the minutes of the 118th & 119th meetings of the Executive Council held on 17th September, 2014 and 20th February, 2015 respectively

The draft minutes of the 118th and 119th meetings of the Executive Council held on 17th September, 2014 and 20th February, 2015 respectively were sent to the members of the Executive Council for their comments via e-mail. The minutes were placed for confirmation before the council. No comments were received. The minutes were confirmed.

2

Item No. 2: Action Taken Reports on the minutes of the 118th & 119th meetings of the Executive Council held on 17th September, 2014 and 20th February, 2015 respectively

Item-wise Action Taken Reports on the minutes of the 118th and 119th meetings of the Executive Council held on 17th September, 2014 and 20th February, 2015 respectively were tabled before the Executive Council.

The Executive Council noted the same with satisfaction.

Item No. 3: BoG approval for various activities under TEQIP - II

Dr. P. K. Brahmankar, TEQIP – II Coordinator informed about the progress of various activities under TEQIP – II. He also put up various issues related to TEQIP for discussion and approval. Prof. Brahmankar explained the activities carried out since February 2015. The detailed report is attached as Annexure - I. The council suggested as follows:

Identification of weaker students should be done scientifically and in consultation with the nearby industries.

Finishing schools should be arranged regularly. Industrial visits should be a regular activity for students as well as faculty members. The issue of inclusion of Industrial visits/exposure in the syllabus itself should be

taken up in the Academic Council.

Item No. 4: To place the minutes of the meeting of the 27th Finance Committee meeting for the necessary approval of the relevant items.

The minutes of the 27th Finance Committee meeting (Annexure II) were placed before the Executive Council for necessary approval. The council approved the same.

Item No. 5: To inform about the status of NAAC accreditation

A letter is received from NAAC Bangalore. The University has got B' Grade. (The copy of the letter is attached as Annexure - III. The council noted with satisfaction.

3

Item No. 6: Any other point with the permission of the Chair

1. Vacation for the eligible Class - 4 employees

It was proposed to approve vacation for eligible Class - 4 employees w.e.f. January 1,

2015.

The Council approved the same and advised to follow standard practice and rules.

2. Formation of Scrutinee Committee for Cultural Programmes in the University

A letter from Director, DTE, Mumbai has been received regarding the guidelines to be

followed during arrangement of Cultural Programmes. It has been suggested as follows:

A Committee under the chairmanship of Head of the Institute should be constituted.

All the events must be scrutinized and approved by this committee.

The Programme should display the cultural heritage of our country so that students

would be aware of the richness of Indian culture.

Under any circumstances, the programmes should not be indecent, vulgar or

provoking violence.

The committee must ensure that all the above guidelines are strictly followed.

The Council directed to follow these guidelines strictly.

3. Permission to Prof. M.P. Bhagat for applying to Ph.D. under QIP

Principal, IoPE proposed to permit Prof. M.P. Bhagat for applying to Ph.D course under QIP

The Council approved the same.

4. Permission to alumni's proposal for the formation of Scholarship Trust

Mr. Yogesh Kelkar, an Aluminus of this University has asked for the permission for the

formation of Scholarship Trust called "WeBatuEngineers.com".

The scholarships would be offered to economically underprivileged students of this

University.

The Scholarships will be awarded in the form of fees.

The council accorded its approval for the above proposal.

4

5. Issuing sanction letter of lien to Prof. S.B. Deosarkar

Prof. Deosarkar has requested to issue a letter stating that his lien period is extended up to

29.5.2015.

This is in accordance with the decision of Government of Maharashtra.

The Council suggested to issue the letter of extension of lien period up to 29.5.2015

mentioning that no more extension would be granted in any case.

The meeting ended with the thanks to the Chair.

5

Annexure - II

MINUTES OF THE FINANCE COMMITTEE

MEETING NO.FC/27/2014-15

Date: March 26th 2015

Venue: University’s Conference hall

The 27th meeting of the Finance Committee was held on March 26th 2015 at 1100 Hrs in Conference hall.

The Quorum was satisfactory. Following members attended the meeting.

1. Prof. W N.. Gade Chairman

2. Prof. O G Kakde Member

3. Dr S L Nalbalwar Member

4. Prof. Sargade Member

5. Dr V S Sathe Member Secretary

6. Shri V S Chavan Sp. Invitee

Following member could not attend the meeting and the leave of absence was granted.

1. Dr M A Dabhade - Sp. Invitee.

Following items on the agenda and the items permitted by the Chair were discussed and decided.

ITEM NO. 1

6

To confirm the Minutes of the last meeting of the Finance Committee held on 28th March,

2014

The draft minutes of the last 26nd meeting of the Finance Committee held on 28th March 2014

were circulated to the members. (Annexure –I) There were no comments/suggestions received

from any members. The committee confirmed the minutes of last finance meeting.

ITEM NO. 2

(1) To consider the Audit report for the year 2013-14

The Income and Expenditure, Statements and Balance Sheet audited by the Auditor M/s

Kantibhai J. Gujar Chartered Accountant, Mahad, Raigad for the Financial Year 2013-14 was

placed in front the committee. (Annexure –II.)

The Finance Committee reviewed approved the Audit report for FY 2013-2014

(2) To take review of expenditure and approve Budget Allocations for the financial Year 2015-

16

The expenditure as per the head wise for FY 2014-15 from 1st April 2014 till meeting date was

put up before the committee. The Finance Committee reviewed, noted that the expenditure is

less than the expected by almost all the Departments.

The budget allocation for the FY 2015-16 was placed before committee. (Annexure –III) Addition

of new expenditure heads ware discussed. This year science day (cynosure) and

farewell/hospitality heads were introduced. The committee accepted the new expenditure

heads and approved the proposed Budget.

For cynosure-14_15 event, the budget provision was not available in the Budget 14-15. The

committee suggested for doing expenditure for cynosure-14-15 from consultancy fund (from

University share).

ITEM NO. 3

Consultancy amount expenditure (University share)

7

There was a meeting called by AG office regarding settlement of audit para’s raised by AG the FY

2006-2009. The meeting was held on 4th March 2015 at AG office Mumbai. The expenditure of

consultancy fund was discussed. It was noticed that there was a guideline available for

expenditure from this fund (without EC approval). In this context AG office suggested following

points.

1 To take a approval from Executive council for this expenditure guideline

2 To do the expenditure at the earliest so that for next AG audit, “funds are unutilized for

long period” query will not come

ITEM NO. 4

Outsourcing for TDS, Profession tax and income tax online payment

The committee discussed the matter and suggested to call quotation and outsource the work .to

appropriate service provider.

ITEM NO. 5

Raigad Suraksha Payment

The committee suggested doing the agreement (for a year with payment detail) for contract

security. Prof. Kakde extended his help regarding contract security. He also suggested visiting

VJTI and seeing how this institute is hiring the contract security (using Maharashtra security GR).

Regarding their payment, committee asked to form an internal committee and submit the

report for their payment provision.

ITEM NO. 6

Advances pending for long time

From the books of accounts it is observed that staff members are not settling their advances.

The committee suggested taking necessary action to recover the advance. The committee also

8

suggested to take in writing from the concern staff that, “advance will be settled within one

month else recover the advance from the salary as per account code” (Annexure-IV).

ITEM NO. 7

Expenditure for farewell given to the University employee

Since a new Budget head for this expenditure is now available, the committee approved

maximum total expenditure of Rs. 7500/- per person (retiring from the service) for the purpose

of farewell/sendoff given.

Any other item with the permission of the Chair

With permission of chairman, following additional points were discussed

(a) To Review of Investments in Short Term Deposits with the Bank

As per the university act, the committee suggested to call proposals from the nationalized

bank for short term deposits.

(b) Expenditure for Dr. Babasaheb Ambedkar statue, approach Road and completion of

furniture, electrification work for auditorium.

The Committee suggested preparing the priority wise arrangement of execution of work. For

the fund, development fund can be utilized.

The meeting ended with a vote of thanks to the Chair.

9

10

11