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DraftBudgetOverview2017-18
PresentationtotheBoardofEducationMarch21,2017
AreasofFocusthatDriveOurImprovement
PRIORITIZINGEDUCATIONALEQUITY
BUILDINGRELATIONALCAPACITY
NURTURINGINNOVATION
CREATINGCOHERENCE
ACCOUNTABILITYFORACTION
2
Everystudentbyfaceandname.Everyschool,everyclassroom.Toandthroughgraduation.
RESULTS
3
AFrameworkforAction:LeadingHighPovertySchoolstoHigherAchievement
ActionsWeAreImplementingThisSemesterSTRATEGY KEYACTIONSUNDERWAY
CentralOfficeRedesign T&LpartnershipandsupportteamsvisiteveryclassroomCO teamsreassignedtoschools3days/week
HRandEmployeeRelations Early teacherrecruitmentandhiringinitiativewithastrongequity-drivenfocus
Teaching,Pedagogy andCurriculum Principal pipelineandteacher-leaderworkwithnationalpartners
Social-Emotional LearningandSupport Superintendent’srapid-responseteamsExpanduseofDeGruy relationship model,restorativepracticesandculturallyresponsivecurriculumfocus
Student,Family&CommunityEngagement
Strengthenvoiceandrole ofschool-basedplanningteamsActivatestudentvoiceandleadershipineverysecondaryschoolMarch31summitledbyRCSDstudents
FocusandAlignResourcesforResults Budget processredesignedtofocussquarelyonstudentsandschools 4
WhatOurBudgetNeedstoAccomplish
5
• Everystudent,classroomandschoolhasthesupport,resourcesandscheduletheyneedtoimproveachievement,closegapsandgraduateontime,career- andcollege-ready
• Everyemployee anddepartmenthasthetechnicalsupport,professionallearningsystemandorganizationalstructuretheyneedtoliftstudentandschoolperformance
6
Superintendent’sBudgetDirectiontoSeniorTeam
7
DriveMoreResourcestoSchoolsandStudents
• Line-by-lineanalysisofeachdepartmentandschoolbudget
• ShiftresourcesfromCentralOfficetoschoolswherepossible
• Reducebureaucracy,managementlayerstoincreaseefficiencyandeliminatebarrierstoquality
• Beginningspring2017,reviewjobdescriptionstoensuretheworkbeingdonedirectlysupportsschoolsandisalignedtoreorganization
T&L/Accountability/IM&T
Buildreal-timedatatrackingsystemsandorganizeschool/Districtschedulestoenablereviewofkeyperformanceindicatorsforeverystudent,everyfiveweeks,andbuildactionablestrategiesthatdisruptcyclesofpoorperformance
T&L Partnership&Support Teams
Analyzeeachschool’sbrightspotsandresourceneeds
DeputySupt./SchoolChiefs
RedesigntheT&Lorganizationintoongoingteamsthatworkinpartnershipwithschoolleaderstofocusonsharedgoalsandimprovedperformance
T&L/Finance/SchoolChiefs
Fundrequirementsfirst—ensurethateachschoolhastheprograms,staffandsupporttomeetStateandfederalregulations(Part100,Part154,Part200ofEducationLaw)
T&L/Schools ExpandTier1,2and3culturallyresponsivemodelsofinstructionforgrade-levelproficiency,acceleration,enrichmentandpersonalizedsupport- Addreading,mathandsocial-emotionallearningstafftoensureeverychildhasaccesstothesupportstheyneed
- Createschoolschedulesthatensurethenecessaryinstructionaltimetoliftachievementandclosegapsinlearning
DeputySupt./SchoolChiefs/T&L/Principals
Increasesupportforprofessionallearning,buildingmasterschedulesandDistrict/schoolcalendarsthatembedtimeforprofessionallearningwhilereducingrelianceonsubstitutecosts
8
ImproveTeachingandLearningSupportforSchools
9
TheVoiceof2,000Teachers– InitialAnalysis
10
IncreaseLearningOpportunitiesatEveryGradeLevel
GRADELEVEL OPPORTUNITIESTOFUND
Prekindergarten • Maintain orexpandprogramsfor3- and4-year-olds
Elementary • Strengthenliteracyandmathinstruction atallgradesKto8• Ensureadequatemandatedinstructionaltimetoclosegaps
Middlegrades • Givestudentsfullaccesstoexploratorycourses,acceleration,remediation• Providesocialandemotionalservicesdesignedforearlyadolescents• ReturnAVIDprogramtomiddlegrades7-9
Secondary • ExpandCTEopportunitiesforallstudentsatsecondarygradelevels• Increaseadvancedcoursework,APandearlycollegeoptionsandenrollment
Allgradelevels • Expandrestorativepractices,theDeGruy relationshipmodelandothersystemiceffortstoimproveschoolclimate
• ProvideschoolsthesupporttheyneedtoimplementtheCodeofConduct—professional development,technicalsupportandresources
• ExpandCommunitySchoolsmodels• Expanddevelopmentofculturallyrelevantcurriculum• ExpandinstructionalPDtoensurehigh-qualityTierIinallclassroomsettings
StrengthenPartnershipswithParentsandCommunityOrganizations
1111
• ExpandtheroleofschoolsasthedriverofimprovementwithfullydevelopedSchool-BasedPlanningTeamshelpingtosupporteverystudentbyfaceandname
• GrowthedevelopmentofanRCSDcommunityschoolsmodel
• Usethe“communityasourclassroom”modelandleveragelearningopportunitieswithcommunityandcorporateorganizations
• Increasecorporateandnonprofitfinancialsponsorshipstoadoptschoolsandprograms,anddeliverservicestostudents
12
2017-18BudgetOverview
12
• Processandinvestmentoverview• Enrollment• Staffing• Revenuesandexpenditures• Budgetgapandclosurestrategies• Timeline
ANewApproachtotheBudget
• NewFinanceteam• Line-by-lineanalysis• UpfrontinvolvementbySchoolChiefs,ExecutiveDirectors,DirectorsandPrincipals
• FundStateandfederalrequirementsfirst• Prioritizeotherinvestmentsbasedondata- Academicreturnoninvestment(AROI)
• Shareinformationtransparently-Ourteamwillcontinuetoseekstakeholderinputbeforefinalizingourproposal
13
Ourintentisnottoeliminateanyprogramsorservicesthatbenefitchildren,butwewillneedmoresupportfromourStateandcommunity
EXPANDORMAINTAIN REDEPLOYANDRE-INVEST
• Certifiedreadingand mathteachers• Social,emotionalandmentalhealthsupports
• InstructionforELLstudents• Prekindergartenopportunities• Fullcontinuumofservicesforstudentswithdisabilities
• CareerandTechnicalEducationprograms• ProfessionallearningforPrincipalsandteachers
• Communityschoolmodels• Expandedlearningtimeschools• Summerlearningprograms• Earlyeducationprograms• AdvancedPlacementandearlycollegeopportunities
• ExpeditionaryLearning,Montessori,AVID,IBandothermodelprograms
• Plantodecreaserelianceonsubstitutes• Reducerelianceonconsultantservicesasalong-termpractice
• RedeployCOeducatorstoschools• Flexstaffschedulestoreduceovertime• Managestudentschedulestomaximizeuseofresources
• Provideprofessionaldevelopmentasextension ofthe schoolday;usecreativemodelsforembedded PD
• ConductCSEmeetingsatschools,orincommunitysettings,insteadofCO
• Lowerutilitycostsbyreducingcoffeepotsand refrigerators
• Implementapaperusagetrackingsystemandreportquarterly
• Seekefficienciesinhealthcarecosts
InvestinginStudentandSchoolSuccess
14
15
DistrictBudgetaryActions
• FundStateandfederalrequirements(Part100,Part154,Part200ofEducationLaw)
• IncreaseReading/InterventionTeachers+126FTEà +$8.2M• Counselors/SocialWorker+17FTEà +$1.1M• SPED/ESOL+26FTEà +$1.7M
• COPersonnelshifttoschools,reportingtoPrincipal• 22CASEshifttoTeachingpositionsà +$1.4M• 60ReadingTeachersà +$3.9M
• OperationalSavings• Programmaticrealignmentà -$1.2M• Overtimereductionà -$0.5M• Substitutecostsavingsà -$1.5M
StudentcountsdonotincludePre-K,privateandparochialschools
StudentEnrollment
16
37,1
59
35,4
31
35,0
95
34,3
30
33,8
32
33,0
55
33,4
17
32,5
86
32,7
68
32,0
32
31,5
11
31,2
47
30,4
12
29,1
97
28,9
36
28,3
16
27,6
11
26,9
84
27,0
11
1,32
8
1,50
9
1,71
8
1,97
9
2,06
4
659
781
1,06
0
1,17
5
1,31
8
1,72
4
2,16
8
2,66
8
3,22
7
4,03
5
4,51
3
5,26
2
5,90
0
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
1999
-00
2000
-01
2001
-02
2002
-03
2003
-04
2004
-05
2005
-06
2006
-07
2007
-08
2008
-09
2009
-10
2010
-11
2011
-12
2012
-13
2013
-14
2014
-15
2015
-16
2016
-17
2017
-18
RCSD K-12 Charter School
DistrictK-12Enrollment
17
25,000
26,000
27,000
28,000
29,000
30,000
31,000
32,000 20
11-1
2
2012
-13
2013
-14
2014
-15
2015
-16
2016
-17
2017
-18
Total Enrollment
659781
1,060 1,1751,318
1,7242,168
2,668
3,227
4,035
4,513
5,262
5,900
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18(Projected)
Stud
ents
Projected
Over$15millionadditionaltuitioncostprojectedbasedonGovernor’sproposaltounfreezethetuitionrate.RCSDbasedtuitionratewouldincreasefrom$12,590to$15,178perpupil.
CharterSchoolEnrollmentTrend
18
19
2016-17FTE(12-9-16)
2017-18FTEProjected
YeartoYearChange
Teachers 3,457.65 3,601.19 143.54
Administrators 302.20 281.70 -20.50
CivilService 1,492.12 1,500.61 8.49
TeachingAssistants 282.00 293.00 11.00
Paraprofessionals 500.00 500.60 0.60
TOTAL 6,033.97 6,177.10 143.13
StaffingByCategory
TotalRevenueandExpenditureProjections
20
2016-17Revenue
2017-18Revenue
Variance PercentVariance
GeneralFund $726.48 $736.62 $10.14 1.4%SpecialAidFund $127.95 $106.20 ($21.75) -17.0%School FoodServiceFund $21.59 $23.00 $1.41 6.5%Total $876.02 $865.82 ($10.20) -1.2%
2016-17Expenditures
2017-18Expenditures
Variance PercentVariance
GeneralFund $726.48 $791.38 $64.90 8.9%SpecialAidFund $127.95 $106.07 ($21.88) -17.1%
School FoodServiceFund $21.59 $23.00 $1.41 6.5%
Total $876.02 $920.45 $44.43 5.1%
DollarsinMillions
($inMillions)
2016-17Budget
2017-18Projection Variance
PercentVariance
FoundationAid $406.99 $418.03 $11.04 2.7%FormulaAid $119.01 $110.88 ($8.13) -6.8%BuildingAid $52.00 $53.32 $1.32 2.5%OtherStateAid $3.24 $1.87 ($1.37) -42.3%Subtotal- StateAid $581.24 $584.10 $2.86 0.5%
CityRevenue $119.10 $119.10 $0.00 0.0%FederalMedicaidRevenue $2.10 $2.10 $0.00 0.0%OtherLocalRevenue $9.04 $16.32 $7.28 80.5%AppropriatedFundBalance $15.00 $15.00 $0.00 0.0%TotalRevenue $726.48 $736.62 $10.14 1.4%
GeneralFundRevenueProjections
21
2016-17Budget(Dec. 31)
2017-18Budget
(Projected) VariancePercentChange
SalaryCompensation $276.57 $301.74 $25.17 9.1%OtherCompensation $21.15 $29.89 $8.74 41.3%EmployeeBenefits $139.54 $134.08 ($5.46) -3.9%FixedObligationswithVariability $151.16 $177.05 $25.89 17.1%DebtService $57.08 $61.85 $4.77 8.4%CashCapital $13.06 $14.43 $1.37 10.5%FacilitiesandRelated $24.47 $26.12 $1.65 6.7%Technology $2.02 $1.88 ($0.14) -6.9%AllOtherVariableExpenses $41.43 $44.34 $2.91 7.0%TotalExpenditures $726.48 $791.38 $64.90 8.9%
($inMillions)
GeneralFundExpendituresProjections
22
GeneralFundExpendituresKeyDrivers
23
• SalaryCompensation– Contractualsalaryincreasesandadditionalsupportforacademicinterventionservices(+$25.1million,+9.1%)
• OtherCompensation – Adequatebudgetforteachersubstitutes,expandedlearningandsummerschool (+$8.6million,+$40.6%)
• FixedObligations– IncludesCharterSchooltuitionincreaseof$22.7millionbasedonproposedunfreezingoftuitionrates andcontinuinggrowthinenrollment
• CashCapital– Includes$1.3millionforneededbusreplacementsin2017-18(noneincurrentyear)
• FacilitiesandRelated– Includesanticipatedrateincreasesinutilities,inflationaryincreasesinothersupplies
• AllOther– IncludesBOCEStuition,contractualinstructionalservices,otherexpensespreviouslypaidfromgrantsthatareending
ProjectedGeneralFundExpenditures $791.4
Less:ProjectedGeneralFundRevenue ($721.6)Less:AppropriatedFundBalance ($15.0)
TotalProjectedBudgetGap $54.8
DollarsinMillions
2017-18BudgetGap=$54.8million
24
ActionstoClosetheGap
25
ProjectedBudgetGap $54.8M
LessPotentialAdjustments
FoundationAidrequest$12.5M
SchoolHealthServicesadd’l $2.0M
ExpandedLearningTime$3.5M
CharterSchoolclosure$3.5M
TitleISASrepurposing$4.4M
PSSG$1.0M
Operationalefficiencies$10.0M
AdjustedBudgetGap $17.9M
2017-18BudgetTimeline
26
Tuesday, March21(6p.m.) PresentationofDraftBudget
Thursday, March23(8a.m.) TownhallmeetingwithschoolPrincipals
Thursday, March23(6:30p.m.) BoardofEducationbusinessmeeting
Saturday,March25(10a.m.) TownHallhostedbyPACandBilingualCouncil
Monday,March27(6:30p.m.) PublicforumhostedbySuperintendent’sExecutiveCabinet
Tuesday,March28 (6a.m.) 1st BoardofEducationPublicBudgetHearing
Thursday,March30(8 a.m.) SuperintendentKitchen-table conversationonthe2017-18budget
Thursday,March30(6 p.m.) 1st BoardofEducationBudgetDeliberation
Tuesday,April4(6p.m.) 2nd BoardofEducationPublicBudgetHearing
Tuesday, April11(6p.m.) 2nd Board ofEducationBudgetDeliberation
Tuesday,April25(6 p.m.) 3rd Board ofEducationBudgetDeliberation
Thursday,May11(6p.m.) SpecialBoardofEducationmeetingforBudgetAdoption
Wednesday, June14 JointCityCouncil andBoardofEducationhearingDistrictbudget
Tuesday,June20 CityCouncilmeetingforBudget Approval
DraftBudgetOverview2017-18
PresentationtotheBoardofEducationMarch21,2017