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Electronic Theses and Dissertations
Workshop Dr. Belinda Patterson, Assistant Dean
Jan Lewis, Associate Director, Academic Library Services Amy Tripp, Thesis and Dissertation Editor
Benefits of ETDs
Help students promote their scholarly work & build their reputation
Ability to include multimedia Files Savings in money and space Increased visibility of research produced at
ECU-Increased readership and citations Worldwise access to scholarship
History of Electronic Submission at ECU
ETD Task Force Organized Spring 2007 Group’s Recommendations Approved by
Graduate School Administrative Board Test of Submission Site - Spring 2008 Pilot Study Fall 2008 Voluntary Electronic Submission Spring and
Fall 2009 Mandatory Electronic Submission Spring 2010
Prior to Beginning the Submission Process
Process begins after successful defense Decide upon publishing restrictions in
consultation with committee Submit ECU Non-Exclusive Distribution
License and Signature Page to Graduate School
Determine dept’s. preference for paper copy, CD or E-copy
Submission site: http: www.etdadmin.com/ecu
ECU Institutional Repository Agreement
Grants ECU a non-exclusive license to reproduce and distribute thesis or dissertation online subject to restrictions student selects
Verifies consultation with thesis or dissertation advisor about potential intellectual property and/or prior publication issues related to electronic distribution
Informs institutional repository administrator of any embargo and its length
Non-Exclusive
Distribution License
Before You Begin
Step 1: Selecting Publishing Options
Proquest/UMI Publishing Agreements
Traditional Publishing- ◦ Author grants ProQuest non-exclusive right to
reproduce, distribute and SELL copies of the work.◦ Copy Sales and Royalties Payment Model◦ Proquest pays 10% of its net revenue from sale◦ Work posted in Proquest Theses and Dissertations
Database available to academic subscribers
Open Access
Author grants non-exclusive right to publisher to reproduce, distribute, display, and transmit work in an electronic format
Work is available at no charge for viewing or downloading for anyone with access to the internet
Author receives no royalties Work deposited in PQDT Open database
Both options grant non-exclusive right to publisher-you retain the copyright
Publishing Restrictions
Restricting Access: Embargoes◦ Delayed Release of Full Text
-Six months -One year -Two years
◦ At conclusion of two years, may request an extension if needed
Publishing Decisions: Considerations
Seek the advice of your advisor, committee chair, mentors in your field to determine the appropriate publishing option for you
Check guidelines of funding source:open or restrict Patent pending or patentable rights in the work Ethical need to prevent disclosure of sensitive or
classified information about persons, institutions,technologies, etc.
Content likely to be submitted to peer-reviewed journal/Interest or potential interest by an academic or commercial press in publishing your work as a book
Step 1a: Publishing Restrictions
Step 2: Contact Information
Step 3: Graduate Work Details
Step 3:Graduate Work Details
Step 4: Conversion/Uploading PDF
Step 5: Supplemental Files
Step 6: Notes to Administrator
Step 7: Filing for Copyright Registration
Step 7: Filing for Copyright Registration
Your work is under copyright protection the moment it is created and fixed in a tangible form that is perceptible either directly or with the aid of a machine or device.
No notice or registration is required.
However, you should still include a copyright notice on your thesis or dissertation:
Copyright 2009, Jan Student© 2009, Jan Student
Protecting Your Copyright
Registration is required before you can file an infringement lawsuit or receive statutory damages or attorney’s fees.
Registration also ensures that the facts of the copyright are on the public record.
Registrant receives a certificate of registration.
Protecting Your Copyright
You can register your copyright online with the U.S. Copyright Office for $35. Online form: http://www.copyright.gov/forms/
ProQuest charges $55 to file the application and deposit the copy for you.
For more information, see U.S. Copyright Office FAQs: http://www.copyright.gov/help/faq/
Registering Your Copyright
Step 8: Ordering Copies
Step 8: Ordering Copies
Step 9: Shipping Address
Step 10: Final Submission and Confirmation
Publishing Fee (required) $55/thesis $65/dissertation
Open Access (optional) $95
Copyright Fee (optional) $55
Bound Copies (optional)
Associated Fees
Step 10: Final Submission And Confirmation
Use of Copyrighted Materials Students need to get permission to include
images, long quotations, poetry and music lyrics, diagrams, test instruments and surveys that came from other sources, if not covered by the fair use exception to copyright laws.
Sample copyright permission letter: http://www.proquest.com/en-US/products/dissertations/copyright/AppxA.html
Use of Author’s Previously Published Materials Students who will use in their ETDs materials that they
have previously published as journal articles and book chapters may need to make arrangements with their editors or publishers to reuse this material.
Be pro-active: the SPARC Author Addendum is one example of a legal instrument that modifies the publisher’s standard agreement and allows authors to keep key rights to their articles.
Many publishers do not require you to seek permission: Elsevier, for example, allows authors to “reuse the article or parts of it in a new article, to be published in a thesis or dissertation or collection of works.”
If You Plan to Publish Your Thesis or Dissertation in the Future Publisher surveys and alumni experiences find few
problems with ETDs being considered prior publication.
Students should investigate specific publishers’ policies. The Sherpa/RoMEO database collects publishers’ copyright policies. Also check “Instructions for Authors” or “Copyright Information” on the specific journal’s web site.
If prior publication is a problem, consider the use of an embargo – a period of time before the full-text of the ETD is made available to the public. Students have the ability to select from a range of embargo periods (6 months, 1 year, 2 years).
ETDs Help Students Promote Their Scholarly Work & Build Their Reputation Better visibility and “findability”
through searches in Google and other search engines
Ability to provide colleagues or prospective employers with a stable URL for the T/D
Permanent free archiving in the university’s institutional repository
Thesisondemand.com: http://www.thesisondemand.com<150 pages: $35 + $7.50 S/H>150 pages: $45 + $7.50 S/H
Standard paper: archival 8 ½” x 11” White Vellum 60# paper
Cotton paper is available as a custom option.
Foldouts are standard. Color pages cost extra.
Options for Ordering Bound Copies of Your Thesis/Dissertation
PrintonDemand.comhttp://www.printondemand.com/ Powered by LuLu Various options for binding and paper Prices start around $18, plus S/H, which is
calculated at the time of sale
Options for Ordering Bound Copies of Your Thesis/Dissertation
How are Online ETDs Accessed?
Institutional Repository (The ScholarShip @ ECU)
Google / Google Scholar / Other Search Engines
PQDT Open ($95 charge to the graduate student for the cost of Proquest hosting the student’s work for online public access)
Google & Google Scholar
Questions?
Contact us:
Belinda Patterson: [email protected] /328-5792Amy Tripp:
[email protected] / 328-5792Jan Lewis:
[email protected] / 328-2267
