DPAS Component V Teacher Forms

TEACHERS : Review Internal Measures o Teacher logs into PerformancePLUS to view the Internal Measure B Assessments

available for their subject and grade o Teachers should view all documents (scoring matrix, admin guide, specs & blueprints,

pre-tests, etc.) to ensure all necessary materials and/or forms are present for testing DSC QuickTips– PerformancePLUS Internal Measure B Assessments

TEACHERS : Order Bubble Sheets o Teacher selects Internal Measure B Assessments on DSC and submits bubble sheets to

be printed DSC QuickTips - Internal Measure B Order Bubble Sheets

EVALUATORS : Submit Bubble Sheet Order to DSC o Evaluator reviews assessments and submits bubble sheets to be printed by DSC through

the DPAS & Walkthrough application DSC QuickTips - Internal Measure B Submit Bubble Sheet Orders

TEACHERS : DPAS Measure Selections & Roster Verification Form o Teacher enters Measures Selections Form and Verifies Roster and submits to evaluator

for approval DSC QuickTips - Component V: Measure Selection

EVALUATORS : Review Teacher’s Measures Selection Form o Evaluator approves Measure Selection Form or “pushes” form back to teacher to make

changes

TEACHERS : Review Bubble Sheets from DSC o Teacher receives bubble sheets from DSC

DSC QuickTips – Performance Plus Assessments Scan Form Do’s and Don’ts

TEACHERS : Assess Students o Teachers assess their students and send completed bubble sheets to DSC o Important: Teacher should not enter open-ended scores in PerformancePLUS until DSC

has finished uploading in PerformancePLUS.

DSC : Process Bubble Sheets o DSC scans bubble sheets and uploads scores to PerformancePLUS. DSC will contact

schools once scores are loaded to PerformancePLUS.

TEACHERS : Data Entry in PerformancePLUS o Teacher enters any manual entry scores in PerformancePLUS (if applicable)

DOE - PerformancePLUS – How to Grade a Open-Ended Questions - Quick Reference Guide

TEACHERS : Run Report in PerformancePLUS o Teacher runs report in PerformancePLUS to get student list with raw scores

DOE - PerformancePLUS – Assessment Scores Report – Quick Reference Guide

DPAS & Walkthrough

Internal Measure B Selection Process System Used

DPAS & Walkthrough Teacher Access

Revised: 8/1/2012

The purpose of the DPAS application is to provide an electronic means of conducting the DPAS II evaluation process. Each teacher has a Forms page which currently includes the Pre-Observation and Professional Responsibilities Forms that are required for teachers to complete as part of the evaluation process. In addition, the application also includes the forms that evaluators complete as part of the process including the Formative Feedback Form and the Summative Evaluation Form. The application also generates an email that will inform you as to when meetings have been scheduled and provide you with a link to appropriate forms, etc. Please see the end of this QuickTips for samples of the emails you will receive.

Once logged in, click DPAS & Walkthrough

Click on View My Info

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Log into DSC Web Applications www.dataservice.org Enter your User Name and Password Change the district to your district Click Login

Forms that Teachers Add: Pre-Observation Forms Professional Responsibilities Forms Forms that Evaluators Add: Formative Feedback Forms Summative Evaluation Forms Expectation Followup Forms Improvement Plans

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Overview of the Teacher Forms Screen Pre-Observation Forms This form is completed by the teacher and reviewed by the evaluator. This will list all of your Pre-Observation Forms. If you save the form as a Draft, only you will be able to view and edit the form. Once you have submitted the form to the evaluator, then both you and the evaluator will be able to view the form. Formative Feedback Forms This form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and must confirm the receipt of the form once it has been submitted to the teacher. Professional Responsibilities Form This form is completed by the teacher and reviewed by the evaluator. If you save the form as a Draft, only you will be able to view and edit the form. Once you have submitted the form to the evaluator, then both you and the evaluator will be able to view the form. Important: You can update this form throughout the school year. Approved information can’t be updated but you will be able to add new information to the form. Summative Evaluation Forms This form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and must confirm the receipt of the form once it has been submitted to the teacher. Note: The Summative Rating is automatically calculated based on each Component Rating. Expectation Followup Forms If required, this form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and confirm the form once it has been submitted to the teacher. Improvement Plans If required, this form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and confirm the form once it has been submitted to the teacher. Walkthrough Forms This form is completed by the observer and reviewed by the teacher if the teacher is selected when the Walkthrough form is completed. The Walkthrough Form information will only be available for those schools/districts who have opted to use this portion of the application. Professional Development For schools/districts using the DSC Professional Development application, this portion of the Forms Screen will list all of the Professional Development workshops a teacher has attended in the past 2 years. Attendance For schools/districts using the DSC Absence Request application, this portion of the Forms screen will list all of the teacher’s Attendance information for the past two year. Schedule This will show the teachers current eschool schedule. Documents All documents uploaded by the teacher or evaluator (lesson plans, letters sent to parents, etc.) will be listed.

Please note—All draft forms will be highlighted in blue. All forms requiring review will be highlighted in yellow.

Click on Add New Form to create a new form

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Pre-Observation Form To Add a Form, click on Add New Form from the Teacher Forms screen Click in the text box under each section and enter your response.

Tip: To check for spelling errors, click on the Spell Check icon

If you are not done, you can Save as Draft and continuing working on it at a later time. When complete, click on Submit Form to Evaluator. Note: Once a form is submitted to evaluator it cannot be changed unless pushed back by the evaluator. Once you have submitted the form to the evaluator, you will get a confirmation screen similar to the one shown here. You will be able to upload documents from this screen to be attached to your forms. Note: Once you click Submit Form to Evaluator, an email will be sent to the evaluator for his/her review. The evaluator can either “Push Back the Form” to you for further edits or Accept the form. You will receive an email for either action.

Important: Items with a red asterisk (*) are mandatory.

All forms are equipped with an Auto-Save function that will automatically save your draft every 3 minutes. Please make sure you still save your document when finished.

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Print/Upload Documents To print the form or upload documents click on the Print/Upload link from the View My Info screen

To create and print a PDF Form, click on Create PDF

Note: Once a document has been uploaded there will be a paperclip listed by the form indicating that there is an attachment. You may click on the paperclip link to view the document.

To upload a document, you may name the document in the com-ments field, then search for the document by clicking on browse.

Select the document you wish to upload and click Upload Document

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Professional Responsibilities Form To Add a Form, click on Add New Form from the Teacher Forms screen Click in the text box under each section and enter your response.

Tip: To check for spelling errors, click on the Spell Check icon

When complete, click on Submit Form to Evaluator. If you are not done, you can Save as Draft and continuing working on it at a later time. Note: Once you click Submit Form to Evaluator, an email will be sent to the evaluator for his/her review. The evaluator can either “Push Back” the Form to you for further edits or Accept the form. You will receive an email for either action. Important: You will be able to update this form throughout the year but will not be able to edit information that has been approved by the evaluator.

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Confirming Formative Evaluations Teachers will get an email once an evaluator submits an Formative Feedback Form. To view the form, click on Forms to Review or View My Info.

Click view next to the formative evaluation form to view the form.

Once you have reviewed the formative evaluation, click on confirm at the bottom of the page

A confirmation screen will appear once con-firmed. Click ok if you are sure you want to confirm. Click cancel to return to the formative feedback form. An email will be sent to the evaluator informing them that the form has been reviewed.

Once the form is reviewed and confirmed you can create a PDF or upload documents.

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Sample Emails

Your Formative Feedback Form has been submitted by your evaluator. Please review and acknowledge the form on-line. Evaluator: Teacher Name Date Submitted: 11/29/2011 1:38:27 PM DSC Walkthrough and DPAS site:

https://secure.dataservice.org/DPAS/

Please note: This e-mail was sent from a notification-only address that cannot accept incoming e-mail. Please do not reply to this message.

A Pre-Observation Form has been submitted for your review: Name: Teacher Name Emplid: 000000 Date Submitted: 11/29/2011 1:26:50 PM DSC Walkthrough and DPAS site:

https://secure.dataservice.org/DPAS/Review/TeacherFormsReview.aspx

Replies to this email will go to the employee who submitted the request at: [email protected]

Your Pre-Observation Conference Date has been scheduled. Pre-Observation Conference Date/Time: 11/29/2011 02:10 PM. Location: Room 94 Evaluator: Evaluator name Click the following link to enter your Pre-Observation Form:

https://secure.dataservice.org/DPAS/TeacherForms/PreObservationFormTeacherEdit.aspx

Please note: This e-mail was sent from a notification-only address that cannot accept incoming e-mail. Please do not reply to this message.

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Summary of Events Teacher prepares Professional Responsibilities Form and submits form to evaluator Evaluator schedules Pre-Observation Meeting Teacher prepares Pre-Observation Form and submits the form to evaluator Evaluator reviews Pre-Observation form Pre-Observation Conference Observation Post Observation Conference Evaluator creates Formative Feedback Form and submits the form to the teacher Teacher reviews Formative Feedback Form and clicks confirm at the bottom of the screen Summative Evaluation Conference Evaluator creates Summative Evaluation Form and submits the form to the teacher Teacher reviews the Summative Evaluation Form

PerformancePLUS

Internal Measure B Assessments

Click on Assessments

Enter Grade Level Enter Subject Click Show Assessments

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Log into PerformancePLUS Enter your User Name and Password Click Login

The available assessments for your grade level and subject will appear. To view the assessment, click on the assessment name.

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To view the actual Pre-Test Assessment, click on Pre-Test link The selected assessment details will appear.

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Important: Teachers should view ALL documents in order to ensure they have all the necessary tools to administer the assessments

DPAS & Walkthrough Order Internal Measure B Bubble Sheets

Once logged into DSC Web Application (www.dataservice.org), click DPAS & Walkthrough

Click on Order Internal Measure B Bubble Sheets

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The purpose of this initial data collection is to identify the Internal Measure B assessments that require the printing of scan forms. This information will also become part of the Measures/Target Form that will be completed as part of the Component V process.

Click on Add New

Select the Subject, Grade and Assessment then click on the check boxes for the courses to which you will administer the assessment. Click Save.

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Once you have saved your choices, you can Edit your selection by clicking on the Edit link. Click the Add New button to add additional Assessment and Course selections.

DPAS & Walkthrough Component V: Measures Selection

Once logged into DSC Web Application (www.dataservice.org), click DPAS & Walkthrough

Click on View My Info

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Task Group 1 Group 2 Group 3 Electronically Verify Rosters Select Courses that will be tested with DCAS Select External and/or Internal Measure B assessments and Classes Select Growth Goal Measures

Group Definition Derived from DOE Documentation

1 “Teacher of Record” gives grades in math and/or reading for at least 10 students in DCAS tested grades 3-10. 2 “Teacher of Record” gives grades for at least 10 students in any grade level or subject other than DCAS reading

and/or math grades 3-10. 3 Any educator who does not meet the criteria of Group 1 or Group 2 will defer to Group 3.

Component V Measures Selection Summary

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Roster Verification (Group 1 and Group 2 Educators) Click on the View Current Students link to view the students in each class. If all class lists are correct, click the check box to mark that the roster has been verified. Important: If a roster for a class is incorrect, notify the school office in order for the correction to be made in eSchoolPlus.

Measure A Selection (Group 1 Educators) Click either the Math or Reading column next to the classes which are DCAS tested classes.

Measure B Selection (Groups 1 and Group 2 Educators) For Internal Measure B Assessments, select the Subject, Grade and Assessment, then select the class to which you will administer the selected assessment. Finally, click the Add Internal Measure B button. For External Measure B Assessments, select the External Measure then the classes to which you will administer the assessment, then click the Add External Measure B button. Selected Measure B assessments will be listed below the selection boxes.

Once the form is completed, either Save as Draft or Submit Form to Evaluator.

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Measure C Selection (Group 2 and Group 3 Educators) Click on the drop down to Choose Subject. A Subject specific list of DOE approved Growth Goals will appear. Review each goal then click on the check box for the goals that you have selected then click the Add Measure C button. The selected Measure C Growth Goals will appear below the selection boxes. Once the form is completed, either Save as Draft or Submit Form to Evaluator. Evaluators can either accept the form, or push it back to the teacher or specialist for changes. IMPORTANT : Percentages provided with Growth Goal Measures are recommendations provided by DOE.

Choose Subject from drop

Select Goals

Submit Form to Evaluator or Save as Draft

Performance Plus Assessments Scan Form Do’s and Don’ts

Scan Form Do’s

Review Scan Forms

At least five (5) days before administering assessments, review scan forms and identify missing or incorrect forms. Contact the DSC Helpdesk if there are any issues.

Using Scan Forms

Use a No. 2 pencil only.

Encourage students to thoroughly & carefully erase changes in answers.

Monitor students while testing in order to ensure no one marks on the barcodes.

Missing Scan Forms

If missing scan forms for a class and/or individual students, contact DSC at [email protected], (302)504-7222 or (800)866-5927.

Returning Scan Forms

Only send original scan forms back to DSC for processing.

Scan forms should all be facing the same direction.

Returns scan forms as soon as possible.

Scan Form Don’t’s

Do not enter open ended scores in PerformancePLUS before scan form data is loaded.

Do not print scan forms at the school. DSC will print all scan forms.

Do not staple, rubber band, or paper clip scan forms together.

Do not three hole punch scan forms.

Do not affix post-it notes to scan form.

Do not use pen or red pencil.

Do not send blank scan forms back to DSC for processing.

Do not spill coffee or other liquids on scan forms.

IMPORTANT

Open-Ended Questions With All Zeros If a skip question has all zeros in the bubbles, online data entry in PerformancePLUS is required. These questions are 6 points or higher and do not fit the default bubble sheet option of 1-5. All data entry must be completed after scan forms have been scanned and scores have been uploaded to PerformancePLUS by DSC. The Data Service Center will notify all schools once the scanning is complete and data entry can take place.

Open-Ended Questions With NO Zeros If a skip question has no zeros in the bubbles, and the scoring rubric includes zero as a valid score, do NOT bubble any value.

Blank=0; 1=1; 2=2; 3=3; 4=4; 5=5

©SunGard K-12 Education Customer Support: 800-333-3619

How to Grade a Open-Ended Questions

Quick Reference Guide

Log In Open Classes Screen You can access PerformancePLUS by clicking the link in Teacher Access Center or by using your District’s PerformancePLUS url. 1. Your PerformancePLUS url is:

2. Enter your login and password and click Login

1. Click the Classes Icon:

Select Class Find Assessment 1. Click on the Class Name for the class that took the assessment

that you need to enter open-ended scores for:

2. Click Grade Assessments link:

1. Select the Assessment and click Continue:

Enter Scores Option 1 – One Student at a Time Enter Scores Option 2 – Mass Enter Grades 1. Click the icon next to the student’s name you want to grade

first:

2. Enter the point value for the Open Ended questions. You will

only see the Open Ended questions listed here.

3. Click Save or Update when you are done.

1. Click Switch to Mass Grade:

2. You will only see Open Ended questions here. If you want to give all

students the same score for a question, use the fields at the top and click Autofill. Or enter the scores for each student manually.

3. Click Save when you are done.


Delaware Component 5 Measure B

Assessment Scores Report


Open Reports Screen Select Report 1. Click the Reports Icon:

1. Click on Reports:

2. Click on PerformanceTRACKER:

3. Click on Assessment Scores Report:

Select Filter Select Assessments 1. Click on Filters:

2. Click on Assessments:

3. Select the Subject and Grade Range; check the box to only display assessments with scores and click Show Assessments:

Select Assessments What Else Can I Do With the Report? 1. Check the box next to the Assessment(s) that you want on the

report:

2. Click Run Report:

1. You can do several things with the report after it runs:

- Share the Report with another user

- Export the Report to Excel

- Create a PDF of the Report

- Print the Report to a Printer


Delaware Component 5 Measure B

Assessment Scores Report


Select Options (*OPTIONAL*) 1. Click Options:

2. Select any options that you want to change:

3. Click Run Report: