“NewPowerToolsAvailabletoElectionOfficials”

ListMaintenanceDataToolsTools

DonaldPalmerJuly12,2018Philadelphia,Pennsylvania

U.S.ElectionAssistanceCommission|www.eac.gov

• KeepingPacewithVoterstoMaintainVoterRolls

• MeetingExpectationsofVoters• GoalistobeSmart,Accurate,Focused• NotificationtoElectionOfficialsofAddressUpdatesChanges&LifeEvents

• ChallengeisUpgradingListMaintenanceProcessestoLatestTechnologies&AvailableData

ListMaintenanceChallenge

• CurrentTechnologiesandDataareAvailable?

U.S.ElectionAssistanceCommission|www.eac.gov

• DepartmentofMotorVehicles• SocialSecurityAdministration• DepartmentofHealth/VitalStatistics• StatewideVoterRegistrationSystem• Courts

SourcesofData

• WhatTechnologiesandDataPowerToolsareAvailable?

ReturntoSender

U.S.ElectionAssistanceCommission|www.eac.gov

• NationalChangeofAddress(NCOA)Options(i.e.NCOAMax/Proprietary)

• ElectronicVerificationofVitalEvents(EVVE)- NAPHSIS

• ThirdPartyCredibleDataProviders

CredibleThirdPartyDataPower Providers

U.S.ElectionAssistanceCommission|www.eac.gov

• ValidateContactAddressesUsingNationalChange-of-AddressWebService

• NCOALink dataisprovidedonaregularbasistocompaniesthathavebeenlicensedbythePostalService.

• Accessesadatabaseofapproximately160millionpermanentchange-of-addressrecordsfromtheUSPS®NCOALinkdata.

• Informationavailabletokeepmailinglistsup-to-date,evenwhenmoversfailtonotifyofanychangeofaddress.

NCOAFeatures

U.S.ElectionAssistanceCommission|www.eac.gov

• CorrectandStandardizeAddressList–DatabaseHygiene

• VerifyAddresses(i.e.Businessv.Residential,Vacant,P.O.BoxDeliveryAddress,Duplicates)

• IncreasesQualityofAddressData• ImprovingtheDeliverabilityofMail

NCOAFeatures

U.S.ElectionAssistanceCommission|www.eac.gov

• Real-timewebservicethataccessesNCOAdatabase

• Companieskeepingtheirmailinglistsup-to-date,evenwhenmoversfailtonotifyofanychangeofaddress.

• AuditFeatures• Analytics

NCOAServices

U.S.ElectionAssistanceCommission|www.eac.gov

• ElectronicVerificationofVitalEvents• RunbyNAPHSIS,nationalnon-profit

representingthestatevitalrecordsandpublichealthstatisticofficesintheUnitedStates

• Obtainsdeceaseddatadirectlyfromstatedeathdatabases.

• Submitsinglequeriesorlargevolumerequestscheckedagainstallparticipatingstatedeathrecorddatabasessimultaneously

EVVE“FACTOFDEATH”

U.S.ElectionAssistanceCommission|www.eac.gov

• Anelectronicresponsefromthestateorjurisdictioneitherverifiesordeniesamatchwithinamatterofseconds,andreturnsthedateofdeathaswellastheplaceofdeath

• Currently,41statesandjurisdictionsarefullyparticipatingintheEVVEFODsystem– morenearfullparticipation.NAVPHISexpectsall57statesandjurisdictionstosoonparticipatingfullyinEVVEFOD.

EVVE“FOD”

U.S.ElectionAssistanceCommission|www.eac.gov

• IncludesrecordsnotincludedwithDeathMasterFile.

• “Currently,theprimarypublicsourceofdeathinformationinthecountryistheSocialSecurityAdministration’s(SSA)DeathMasterFile(DMF).ThepublicDMForiginallycontainedover89millionrecordsandwascreatedfromdeathrecordsthathadbeenreportedtotheSSA.”

WhyEVVE“FOD”?

U.S.ElectionAssistanceCommission|www.eac.gov

• “InNovemberof2011,SSAwasnolongerallowedtoincludestateprotecteddeathrecordsinthepublicDMF. Asaresult,thenumberofdeathrecordsreportedintheDMFwassignificantlyreducedbyapproximately4.2millionrecords,andSSAaddsabout1millionfewerrecordsannually,renderingthecurrentpublicDMFveryincomplete.Jurisdictionvitalrecordsoffices,ontheotherhand,dohavecurrent,accurate,andcompleterecordsofdeathsthatoccurintheirjurisdictionandaretherefore;theonlysourceforcompleteandaccuratedeathinformation.”

WhyEVVE“FOD”

U.S.ElectionAssistanceCommission|www.eac.gov

• SocialSecurityAdministration• OfficeofPersonnelManagement• DepartmentofMotorVehicles• MedicaidOffices• DepartmentofHomelandSecurity- USCIS• DepartmentofState- PassportServicesFraud

PreventionOffices• DepartmentofState- DiplomaticSecurity• ArmyNationalGuard• RegionalFBIOffices• SecretaryofStateOffices

EVVEFODClients

U.S.ElectionAssistanceCommission|www.eac.govPRESENTATIONPLACE&DATE

• OnlineSystems– PersonandAddressLocators• Searchenginestofindindividualandaddressusing

name,ssn,oldaddress• Militarylocator• Voterregistrationrecordinformationfrommanystates• SocialSecuritydeathrecords;• Real&PersonalPropertyRecords• Motorvehiclerecords

CREDIBLETHIRDPARTYDATA(PUBLICRECORDS)

U.S.ElectionAssistanceCommission|www.eac.gov

• Vendorscanprovideaddresscleansingtoreducereturnedmailandothercostsassociatedwithundeliverablemail

• Identifiesandmaintainscurrentaddresses(andphone),improvechancesofdeliveryofmail

• Findsupdatedaddressbysearchofchangeofaddressfiles,aswellascredit,proprietaryandotherself-reportedsources,includingpublicrecords,realestaterecords,ElectronicDirectoryAssistancelistings,andnationalchangeofaddressrecords.

CredibleThirdPartyData

U.S.ElectionAssistanceCommission|www.eac.gov

• OrangeCountyRegistrarconductedastudyandreleasedareportoflistmaintenanceactivitiesusingvarioussources,includingcrediblethirdpartydata

• Finding:Crediblethird-partydatawasveryeffectiveinreachingvoterswhomovedoutofOCbecausethenationwidereachofdatabase.

• Ininitialtest,OCsent1,000namesandaddresses tothecrediblethird-partydataproviderofvoterswhohadnorecentvotingorregistrationactivity.

OrangeCounty,CA‘12Test/Study

U.S.ElectionAssistanceCommission|www.eac.gov

• OCsuspectedmanyvotersmayhavemoved,butnonotificationviaNCOA,theDMV,anotherelectionoffice,orbythevoter

• OCTestshowedcrediblethird-partydataprovideridentifiednewaddressesforover500ofthe1,000recordsthatweresubmittedtothem.

• OCTestdemonstratedalargenumberofvoterswhomoveorchangetheiraddressfrequently.Forexample,281votersusedintesthadmovedorchangedtheiraddressatleast5timessincetheyupdatedtheirvoterrecord.

OrangeCounty,CA‘12Test/Study

U.S.ElectionAssistanceCommission|www.eac.gov

• OCthenanalyzed250,000voterswhohadnotparticipatedinanyelectioninthelastfouryears.

• Thecrediblethird-partydataproviderprovidedupdatedaddressesforover122,000ofthesevoters.

• OCsentpostcardstothesevoterswithamorerecentaddressprovidedandresultswerepositive.

OrangeCounty,CAStudy

U.S.ElectionAssistanceCommission|www.eac.gov

• TheuseofaddressdataallowedOCtoreachvotersandcorrectaddressrecordsof18,800voterswhoreturnedthemailing.

• Theoverallcostofusingacrediblethirdpartydataproviderfor250,000voterrecordswasalmost$60,000(data+postage)toreachouttovoters.Thecostsavingsthatwillresultfromupdating18,800voters’addressesfromthisprocesswillbeover$44,000afterjustoneelection.

OrangeCounty,CAStudy

Questions?