Domestic Chargepoint Grant

7/30/2019 Domestic Chargepoint Grant

1/26

Do not remove this if sending to Page Title

Domestic chargepoint grant: Guidancefor chargepoint suppliers

19 February 2013 Version 1
mailto:%3c%25@%20page%20import=%22java.io.*%22%20pagerunner=%22inport.jsp%22%20%25%3emailto:%3c%25@%20page%20import=%22java.io.*%22%20pagerunner=%22inport.jsp%22%20%25%3e


2/26

The Office for Low Emission Vehicles (OLEV) is a cross Government, industry-endorsed, team combining policy and funding streams to simplify policydevelopment and delivery for ultra-low emission vehicles. OLEV currentlycomprises people and funding from the Departments for Transport (DfT),Business, Industry and Skills (BIS), and Energy and Climate Change (DECC).

The core purpose is to support the early market for electric and other ultra lowemission vehicles (ULEVs). OLEV is based in DfT and this document ispublished by The Department for Transport.

The Department for Transport has actively considered the needs of blind andpartially sighted people in accessing this document. The text will be madeavailable in full on the Departments website. The text may be freelydownloaded and translated by individuals or organisations for conversion intoother accessible formats. If you have other needs in this regard please contact

the Department.

Office for Low Emission VehiclesDepartment for TransportGreat Minster House33 Horseferry RoadLondon SW1P 4DR

Telephone 0300 330 3000Website www.gov.uk/government/organisations/office-for-low-emission-vehicles

General email enquiries [email protected]

Crown copyright 2013

Copyright in the typographical arrangement rests with the Crown.

You may re-use this information (not including logos or third-party material) freeof charge in any format or medium, under the terms of the Open Government

Licence. To view this licence, visitwww.nationalarchives.gov.uk/doc/open-government-licence/ or write to the Information Policy Team, The NationalArchives, Kew, London TW9 4DU, or e-mail: [email protected].

Where we have identified any third-party copyright information you will need toobtain permission from the copyright holders concerned.
http://www.gov.uk/government/organisations/office-for-low-emission-vehiclesmailto:[email protected]://www.nationalarchives.gov.uk/doc/open-government-licence/http://www.nationalarchives.gov.uk/doc/open-government-licence/mailto:[email protected]:[email protected]://www.nationalarchives.gov.uk/doc/open-government-licence/http://www.nationalarchives.gov.uk/doc/open-government-licence/mailto:[email protected]://www.gov.uk/government/organisations/office-for-low-emission-vehicles


3/26

Contents Introduction......................................................................................................... 41. Accreditation ............................................................................................... 62. Applying for the grant .................................................................................. 8

Eligible Expenditure ........................................................................................ 8Grant claimprocess........................................................................................ 9

3. Eligible customers ..................................................................................... 114. Queries......................................................................................................12Annex A - Accreditation form............................................................................ 13Annex B - Minimum technical specification ...................................................... 16Annex C - Customer form requirements and clauses....................................... 19Annex D - Data requirements........................................................................... 21

Data fields and definitions............................................................................. 21Data return schedule .................................................................................... 22Data field definitions ..................................................................................... 22

Annex E - Process flowchart ............................................................................ 23Annex F - Q&A ................................................................................................. 24

Accreditation................................................................................................. 24Data requirements ........................................................................................ 25

Grant claimprocess...................................................................................... 25

3


4/26

Introduction 1. "Making the Connection: the Plug-In Vehicle Infrastructure Strategy"

published in J une 20111 set out the Government's strategy andcommitments for supporting the delivery of recharging infrastructure forplug-in vehicles in the UK. It states that we expect the majority of peopleto charge their personal vehicles at home, usually overnight.

2. With vehicle manufacturers bringing more plug-in vehicles to marketover the coming years, there is now an ever-expanding choice of ultra-low emission vehicle for the private individual to purchase.

3. We wish for these vehicle owners to charge safely and securely athome, yet recognise that for many there is a cost barrier to the uptake ofa dedicated domestic recharging unit. The temptation exists for vehicleowners to charge their vehicles using a less than optimal method ofcharging.

4. Not only is a dedicated unit safer due to the checking of the property'swiring and the extra safety devices built into the unit, the vehicle ownerwill see other benefits from such an installation.

5. With a dedicated unit it is possible to charge a vehicle at 16Amps or32Amps, faster than that achieved through the 10Amps generallysupplied through a non-dedicated 3-pin connection. And with more andmore homeowners wishing to take greater control over their energyconsumption, charging units (either directly or in conjunction with asmart meter or current clamp) are able to provide data on chargingevents.

6. To help plug-in private vehicle owners offset some of the upfront cost ofthe purchase and installation of a dedicated domestic recharging unit,the Government has launched the Domestic chargepoint grant.Homeowners may receive up to 75% (capped at 1,000 including VAT)off the total capital costs of the chargepoint plus associated installationcosts.

7. The total funding available for the Domestic chargepoint grant is 13.5m,and the grant is available for claimants from March 2013, when weexpect to have accredited the first chargepoint suppliers and theirproducts.

1www.gov.uk/government/publications/making-the-connection-the-plug-in-vehicle-infrastructure-strategy

4
http://www.gov.uk/government/publications/making-the-connection-the-plug-in-vehicle-infrastructure-strategyhttp://www.gov.uk/government/publications/making-the-connection-the-plug-in-vehicle-infrastructure-strategy


5/26

8. The grant funding is finite and will be available until the end of March

2015 or until all funds are exhausted, whichever is sooner. The grant willbe administered by the Office for Low Emission Vehicles (OLEV).

9. OLEV may, following any future review of the grant, change the level ofgrant which residents may claim, or indeed the total funding available.Grant claims for chargepoints installed up to the date of any publicannouncement will be honoured against the conditions prior to such anannouncement (subject to meeting all relevant criteria set out in thisdocument).

10. This document sets out the information domestic chargepoint providersand installers need in order to install such chargepoints and the processby which the grant is claimed on behalf of the homeowner.

5


6/26

1. Accreditation 1.1 Chargepoint suppliers are responsible for the provision and installation of

domestic chargepoints under this grant. They are expected to be:

Chargepoint manufacturers which take responsibility for theinstallation through contracted installers; or

Energy retailers which purchase chargepoints from manufacturersand install them; or

Energy retailers in partnership with chargepoint manufacturers; or Other organisations (such as vehicle manufacturers) partnering with

energy retailers, chargepoint manufacturers and installers.

1.2 Suppliers and their chargepoints must be accredited by OLEV in order toclaim the 75% on behalf of customers. Customers will be able to accessa list of accredited suppliers and chargepoints atwww.gov.uk/government/organisations/office-for-low-emission-vehiclesand this list will be updated when new suppliers and chargepoints areadded.

1.3 The intention is for the first accreditation panel to convene in March2013, with the initial list of accredited suppliers being made available toconsumers soon thereafter. For this first panel we require chargepointsuppliers to submit an accreditation application to OLEV by Friday 8March 2013. The accreditation panel is chaired by OLEV, and consistsof an OLEV engineer, a secretariat and an independent engineer fromthe Department for Transport. External independent advice will be soughtif necessary.

1.4 Applications for accreditation can be made at any time during the lifetimeof the grant and the accreditation panel will convene as required after the

first meeting. We aim to acknowledge receipt of an application within twoworking days, and the accreditation panel will aim to make a decisionwithin 10 working days, subject to any ongoing queries we may haveduring the accreditation process. Suppliers are to seek accreditation bysubmitting the form atAnnex A plus the requested supporting evidence.

This should be submitted to OLEV by email to:[email protected]

1.5 Chargepoints and installations are expected to meet a minimumtechnical standard. This is set out inAnnex B and meeting thisspecification forms part of the accreditation process.

1.6 Chargepoints are to be capable of data communication, the requirementsof which are set out inAnnex D. Following industry recommendations,

6
https://www.gov.uk/government/organisations/office-for-low-emission-vehiclesmailto:[email protected]?subject=Domestic%20Recharging%20Accreditationmailto:[email protected]?subject=Domestic%20Recharging%20Accreditationhttps://www.gov.uk/government/organisations/office-for-low-emission-vehicles


7/26

Mode 12 charging units are not eligible for the grant. Mode 23 ispermitted, excluding a 3-pin 13A socket (BS 1363). Mode 34 is thecharging method of preference for domestic use.

1.7 Chargepoint suppliers are required to demonstrate that installations willbe carried out by Part P registered engineers and in accordance with theIET Code of Practice for Electric Vehicle Charging EquipmentInstallation5

1.8 Once accreditation is achieved, chargepoint suppliers will receive a letterwith terms and conditions which must be signed up to in order to receivethe grant on behalf of the homeowner.

2Mode 1: AC charging supply to vehicle at 230Vac, single-phase or 400Vac, three-phase up to 16A via a

standard socket outlet (i.e. BS 1363 (13A, 3 pin) or BS EN 60309 industrial outlet) using a cable without anin-cable control box.3

Mode 2: AC charging supply to vehicle at 230Vac, single-phase or 400Vac, three-phase via a standardsocket outlet (i.e. BS 1363 (13A, 3 pin) or BS EN 60309 industrial outlet) using a cable with an in-cablecontrol box incorporating an RCD.4

Mode 3: AC charging supply to vehicle at 230Vac, single-phase or 400Vac, three-phase via a dedicated

socket outlet or tethered charging cable. The charging cable for both incorporates additional conductors toenable charging control functions.5www.theiet.org/resources/standards/ev-charging-cop.cfm

7
http://www.theiet.org/resources/standards/ev-charging-cop.cfmhttp://www.theiet.org/resources/standards/ev-charging-cop.cfm


8/26

2. Applying for the grant

Eligible Expenditure

2.1 The grant is only available for capital expenditure incurred as a result ofthe purchase and installation of a chargepoint at a domestic residence.

This includes:

Cost of unit Electrical components Civil engineering works Labour costs (for installation) Hardware costs The VAT incurred by the homeowner

2.2 Where an additional smart meter or current clamp device is required tobe installed in order to meet data requirements set out inAnnex D, the

capital costs of this will also be covered as long as it is installed at thesame time as the chargepoint.

2.3 Costs not eligible would be: Interest charges, bad debts, profits, entertaining Project management and reporting costs Profit earned by a subsidiary or by an associate undertaking work

subcontracted out under the project

Inflation and contingency allowances (as an overall arbitrarypercentage) additional to eligible costs however reasonable inflationrates can be included in labour and material cost estimates

New/additional land required for the proposed infrastructure Labour at charge out rate (eligible at cost rates only) Software Electricity provided by relevant infrastructure

8


9/26

Grant claim process

2.4 Chargepoint suppliers will be responsible for claiming the grant on behalfof the domestic resident.

2.5 The total claimed on behalf of the resident is 75% of the capitalexpenditure capped at 1,000 (including VAT) and is paid in arrears.Grant claims are to be made by the chargepoint supplier using the Grantclaim form and under the conditions set out below.

2.6 A chargepoint supplier is to make the claim on behalf of the homeowner.For each installed domestic chargepoint we require chargepoint suppliersto:

- retain installation/commissioning confirmations/ certificate, includinghome owner signatures, dates of installation and full address- ensure there is no duplication (i.e. the same chargepoint is notclaimed for twice)

- ensure that the chargepoint installed meets the technical specificationand has been passed through the accreditation process.

2.7 Chargepoint suppliers are expected to retain all of the above informationfor at least 3 years after the grant is claimed for each chargepoint andthis information must be available to OLEV immediately if requested aspart of the grant claim assurance process.

2.8 A record must be kept of expenditure funded partly or wholly by grantand all income generated by the scheme. All accounting records relatingto that expenditure and income must be retained for a period of at leastsix years after each grant claim. Accounting records include purchaseorders, original invoices, receipts, accounts and deeds, whether in writingor electronic form. Such records must also be kept for any incomegenerated with the help of grant. The chargepoint supplier must makethese available at any reasonable time for inspection by officials from theDepartment for Transport or their representatives or by the Comptrollerand Auditor General or his representatives.

2.9 In the grant claim form, chargepoint suppliers are to provide OLEV with anumbered list of installations pertinent to the claim, with the followinginformation for each installation:

a. Unique chargepoint ID or serial numberb. Date of installationc. Postcoded. Total cost including VAT amounte. Amount to be claimed

2.10 OLEV or its representatives will be conducting random checks oninstalled chargepoints in order to audit the correct use of the grant. If achargepoint is selected for such a check OLEV will contact thechargepoint supplier for relevant information in order to carry out thecheck. This will consist of:

9


10/26

- installation/commissioning confirmations/ certificate, including home

owner signatures, dates of installation and full address- contact details of the resident

Chargepoint suppliers will be expected to provide this material promptly.

2.11 Claims are to be submitted within 5 days of the last working day of eachcalendar month to [email protected] subject to anyqueries arising as part of the claim OLEV will endeavour to process theclaim to enable payment within 30 working days.

2.12 The domestic grant claim form will accompany the letter of accreditationconfirmation from OLEV. It will also be available for accreditedchargepoint suppliers [email protected].

2.13 The detailed process flow is shown inAnnex E.

10
mailto:[email protected]?subject=Domestic%20Grant%20Claimmailto:[email protected]?subject=Domestic%20recahrging%20grant%20claim%20form%20requestmailto:[email protected]?subject=Domestic%20recahrging%20grant%20claim%20form%20requestmailto:[email protected]?subject=Domestic%20Grant%20Claim


11/26

3. Eligible customers 3.1 This grant is for the installation of chargepoints at domestic properties

with private off-street parking. It is the responsibility of the chargepointsupplier to ensure that all requirements are met prior to installation andgrant claim.

3.2 As well as the technical specification of the chargepoint and itsinstallation meeting the minimum requirements set out inAnnex B, theresident must be made aware of the conditions in place to be eligible for

the grant and sign a declaration to that effect as in chapter 2 above. Thenecessary clauses to be included in the installation form to be completedby the chargepoint supplier can be found atAnnex C. Elements of thisinformation will be required alongside the grant claim form, as is also setout in detail inAnnex C.

3.3 It is expected that most customers will own the property at which thechargepoint is to be installed. For those who wish to install a chargepointat a rented property they reside in, the customer must declare that thelandlord or landowner has provided permission for the chargepoint to beinstalled.

3.4 The customer must be made aware of the data requirements and adeclaration signed agreeing to these terms in order to receive the grant.

3.5 Grant awards are limited to one chargepoint per property.

11


12/26

4. Queries

4.1 A Q&A section can be found atAnnex F.4.2 However, if you have any questions about the accreditation process or

how this grant will be administered please email:[email protected]

12


13/26

Annex A - Accreditation form A.1 Chargepoint suppliers should seek accreditation from OLEV by

submitting the form below (this will be available for downloadseparately).

A.2 We require those organisations seeking accreditation to provideevidence meeting the clauses set out in the technical specification(Annex B). The evidence to be provided is detailed in Section 3 of theform below. Where relevant submit equipment data sheets andspecification or test approval certification etc with the application form.

A.3 We require a completed form for each chargepoint to be accredited.These may be batched and sent as one [email protected], with the email clearly marked as anapplication for accreditation. The form is also available at:www.gov.uk/government/organisations/office-for-low-emission-vehicles

A.4 Chargepoint suppliers are not restricted to the number of chargepointmodels which can be accredited.

A.5 If you have any queries relating to the accreditation process please seethe Q&A inAnnex F or seek advice [email protected].

Section 1 - Chargepoint supplier details

Applicant contact detailsA Chargepoint supplier nameB Key contact nameC Applicant addressD Contact details

(email and phone number/s)

Section 2 - Chargepoint model details

Chargepoint summary DetailsA Chargepoint modelB Current rating (Amps)C Power output (kW)D Voltage rating (V)E Type of tethered connector

(if applicable)F Type of socket (if applicable)G Number of

sockets/connectorsH Data communication

13
mailto:[email protected]?subject=Domestic%20accreditation%20applicationhttp://www.gov.uk/government/organisations/office-for-low-emission-vehiclesmailto:[email protected]?subject=Domestic%20accreditation%20querymailto:[email protected]?subject=Domestic%20accreditation%20queryhttp://www.gov.uk/government/organisations/office-for-low-emission-vehiclesmailto:[email protected]?subject=Domestic%20accreditation%20application


14/26

Clausenumber

capable? (if not, providedetails of how data will beprovided. e.g. Add-ondevice make and model)

Section 3 - Technical specification checklist. (NB. this part of the form cross-refers to clause numbers in the technical specification at Annex B)

Technical specification compliance checklist Evidenceprovided(Y/N)

1.3 Chargepoint supplier to provide statement confirming theequipment submitted for accreditation will permitinstallations compliant with the requirements of thesedocuments. All other standards applicable to the product,and to which it complies with, shall be listed.

1.4 Chargepoint supplier to provide statement confirming theequipment submitted for accreditation will permitinstallations compliant with the requirements of thisdocument.

2.0 STANDARDS2.12.1a2.1b2.1c

Chargepoint supplier to provide statement confirming theequipment submitted for accreditation is compliant withthese standards and directives.

2.2 Chargepoint supplier to provide Declaration ofConformity certificate.Details of the information that must be included on thecertificate can be found at: http://www.hse.gov.uk/work-equipment-machinery/declaration-conformity.htm

2.3 Chargepoint supplier to provide warranty, for duration ofthree years minimum, providing parts and labour for allrepairs arising during that period.

3.0 CHARGING MODES3.1 Chargepoint supplier to provide statement confirming

Mode 1 charging operation is inhibited by the unit.3.3 Chargepoint supplier to provide statement confirming

which Mode the unit is designed to operate as.3.6 Chargepoint supplier to provide statement confirming

Mode 4 charging by the equipment is inhibited / notfeasible.

4.0 EQUIPMENT RATING4.1 Chargepoint supplier to provide statement confirming

equipment input/ output voltage.4.3 Chargepoint supplier to provide statement confirming

offered equipment output ratings in amperes andkilowatts.

14
http://www.hse.gov.uk/work-equipment-machinery/declaration-conformity.htmhttp://www.hse.gov.uk/work-equipment-machinery/declaration-conformity.htmhttp://www.hse.gov.uk/work-equipment-machinery/declaration-conformity.htmhttp://www.hse.gov.uk/work-equipment-machinery/declaration-conformity.htm


15/26

5.0 CONNECTORS / OUTLETS5.1 Chargepoint supplier to provide statement confirming the

equipment supplied for charging of vehicles within thebuilding has a tethered cable with pre-terminated vehicleconnector.

5.4 Chargepoint supplier to provide statement confirmingsocket outlet/ vehicle connectors available.

5.7 Chargepoint supplier to provide statement confirmingsocket outlet will not be BS 1363.

6.0 INTERFACE6.1 Chargepoint supplier to provide statement confirming if

means of securing the use of the equipment toauthorised users only is available, and if so by whatmethod(s).

6.4 Chargepoint supplier to provide statement confirmingmethod of status indication and what information isindicated/ displayed.

7.0 OTHER FEATURES7.1 Chargepoint supplier to provide statement confirming

Type A RCD is installed within Mode 3 equipment.7.2 Chargepoint supplier to provide statement confirming IP

rating needs to be IP44 minimum.7.3 Chargepoint supplier to provide statement confirming

main operating controls, socket outlets/ tethered cable

standby position can be located between 750 1200mm.

8.0 ENERGY METER / DATA ACQUISITION8.2 Chargepoint supplier to provide statement confirming

compatible data acquisition is provided and advise whatdata may be collected. Statement shall provide sufficientinformation to demonstrate compliance.

8.4 Chargepoint supplier to provide statement confirmingMID-approved (billing class) meter is provided and anyimpact on the design of the charging equipment.

8.6 Chargepoint supplier to provide statement confirmingdata communications provided and advise method.

_______________________Signed _______________________(Name)

_______________________(Position) ______________________(Company)

_______________________Date

On behalf of the applicant, I am authorised to, and agree to follow, theprocesses and requirements of the Domestic Recharging Grant guidance notes.

15


16/26

Annex B - Minimum technicalspecification

B.1 The minimum technical requirements6 of the chargepoint and itsinstallation are as follows7:

Reference Clause

1.0 INTRODUCTION1.1 This document defines the specification of electric and plug-in

hybrid electric road vehicles conductive charging equipment foruse in a domestic application.

1.2 Chargepoint suppliers of the proposed charging equipment shalldemonstrate compliance with the specification to achieve productaccreditation under the OLEV domestic grant scheme.

1.3 This specification is for the charging equipment only and not thefinal installation. However, it is required that the final installationwill be in accordance with the current edition of the IET WiringRegulations (BS 7671), the IET Code of Practice (CoP) for ElectricVehicle Charging Equipment Installations, Electricity Safety,

Quality and Continuity Regulations 2002 and all other applicablestandards.1.4 For domestic installations, it is required that the final installation will

be in accordance with the current edition of the BuildingRegulations Part P (Electrical Safety Dwellings).

2.0 STANDARDS

2.1 Charging equipment shall be compliant with:2.1a BS EN 61851 Parts 1 & 222.1b EC Directive for Electromagnetic Compatibility 2004/108/EC2.1c EC Directive for Low Voltage Equipment 2006/95/EC

2.1d Clause not required.2.2 Charging equipment shall be CE marked in accordance with EC

Directive 93/465/EEC.2.3 The charging point shall have a minimum operational life of 3 years

to satisfy the requirements of the OLEV grant scheme.

3.0 CHARGING MODES3.1 Mode 1 charging shall not be compliant with this specification.3.2 Clause not required.3.3 Charging equipment shall use Mode 2 or 3 charging.

6Technical specification supplied by Ove Arup & Partners Ltd (www.arup.com) at request of OLEV.

7Note that some clauses are not required for this specification. These are stated as 'Clause not required'.

16
http:///reader/full/www.arup.comhttp:///reader/full/www.arup.com


17/26

Reference Clause3.4 Clause not required.3.5 Clause not required.3.6 Mode 4 charging shall not be compliant with this specification.

4.0 EQUIPMENT RATINGS4.1 Charging equipment shall be rated 230Vac, single-phase.4.2 Clause not required.4.3 Charging equipment output shall be rated 16A/ 3.6kW or 32A/

7.2kW.4.4 Clause not required.4.5 Clause not required.4.6 Clause not required.4.7 Clause not required.4.8 Clause not required.

4.9 Clause not required.

5.0 CONNECTORS/ OUTLETS5.1 Where charging of vehicles is to be within a building, charging

equipment shall utilise a tethered cable (BS 61851:1 Case Cconnection) as per IET CoP.6.2.3 (i).

5.2 Clause not required.5.3 Clause not required.5.4 Charging equipment socket outlet or cable vehicle connector shall

be as selected by the end user.5.5 Clause not required.

5.6 Clause not required.5.7 Use of BS1363 socket outlets shall not be permitted.

6.0 INTERFACE6.1 Key, or equivalent, access shall be as selected by the user.6.2 Clause not required.6.3 Clause not required.6.4 Charging equipment status shall be indicated using lights, LEDs or

display.6.5 Clause not required.

7.0 OTHER FEATURES7.1 Charging Equipment integral protective device required to comply

with BS EN 61851 Mode 3 charging shall be Type A RCD.7.2 Where installed in an outdoor location, the charging equipment

shall meet the minimum IP ratings set out in BS EN 61851:1.7.3 The design of the charging equipment shall permit compliance with

the requirements of BS 8300: 2009 + A1:2010.

8.0 ENERGY METER/ DATA ACQUISITION


8.2 Data acquisition compatible with OLEV Chargepoint Usage DataRequirements (refer to Annex D) shall be provided.


17


18/26

Reference Clause8.4 A MID-approved meter for each outlet with energy used output to

display and output to data acquisition system shall be provided.8.5 Clause not required.8.6 Data communications to allow remote data collection shall be

provided.

9.0 DEFINITIONS9.1 For the purpose of this specification, domestic defines installation

and use at a place of residence by a private party for non-commercial use. The private party shall be responsible for initiatinga grant application through an approved installer.

18


19/26

Annex C - Customer form requirements and clauses C.1 Chargepoint suppliers must provide a form to customers which includes

specific clauses. The customer must be made aware of and signagainst the following:

a. they are content for you, as a chargepoint supplier, to claim on theirbehalf for the grant;

b. suitable data protection clauses, recognising that personal details maybe passed to OLEV or its agents, to conduct a random check;

c. the grant is awarded on the condition that the chargepoint will beavailable for the recharging of plug-in vehicles for a minimum of 3years following installation;

d. the grant is awarded on the condition that usage data is supplied tothe chargepoint supplier and OLEV for a minimum of 3 years followinginstallation;

e. they are installing this chargepoint as a private individual and will notbe claiming the VAT back from HMRC (i.e. they are not VATregistered).

C.2 An example of such a declaration is given below:- By signing this declaration you confirm that the address specified in

section xx is a residential address and that you own the property orhave consent from the landlord for a domestic recharging unit to beinstalled. You also confirm that you give *insert chargepoint supplier*permission to apply for the government domestic recharging grant onyour behalf and that you may be contacted in the future by the Officefor Low Emission Vehicles (OLEV) or its agents to conduct a randomcheck. Your personal information will be safeguarded and processedin accordance with the requirements of the Data Protection Act 1998

and that your details will only be passed to OLEV or its agents if yourchargepoint is chosen for a random check. You also confirm that youunderstand that receipt of the grant is on the undertaking that usagedata is collected from the unit for a minimum of three years from thedate of installation. You give permission for the Office for LowEmission Vehicles and other central government departments to usethis usage data (in an anonymised form) to inform future policydevelopment. You declare that you are not VAT registered, arepurchasing this chargepoint as a private individual, and will not claimthe VAT back from HMRC.

C.3 The declaration form must be include a section signed by the customerconfirming that they have received the chargepoint and it is working.

19


20/26

C.4 Alongside the grant claim form, OLEV requires a copy of the signed

declaration form with all contact details and address redacted. Thissigned declaration must include the chargepoint ID or serialnumber.

C.5

The chargepoint ID or serial number must also be evident on each pieceof evidence pertaining to each chargepoint installation being claimed for.

20


21/26

Annex D - Data requirements D.1 This Annex sets out the Office for Low Emission Vehicles' (OLEV's)

Chargepoint Usage Data Requirements.

Data fields and definitions

D.2 Chargepoint suppliers are required to collect data on each chargingevent under each of the following data headings:

- Anonymised ID of user- Chargepoint ID- Start date and time- End date and time- Total energy drawn (kWh)- Price

D.3 The definition of each of data field can be found in Table 2.1.D.4 It is expected all data points will be recorded at > 95% accuracy. Note

that OLEV will accept data supplied from units which records energy

consumption at intervals of to a maximum of 30 minutes.

D.5 Data should be reported to OLEV in an excel file or equivalent,preferably with a filename in this format: YYMMDD CP usage data -Chargepointsuppliername. An example of the expected data file isbelow, with definitions for each data field detailed in Table 1.1 :

Chargingevent

ChargepointID

Start End TotalkWh

Date Time Date Time

20 WMP11418 03/03/2011 15:54 03/03/2011 16:46 2.83

21

22

21


22/26

Data return schedule

D.6 The schedule for data return to OLEV is as follows:- by end of Wednesday 1 May 2013 - first usage data batch- 1st (or next following working day) every 3 months thereafter for 3

years following installation unless otherwise instructed by OLEV.

D.7 Each data set should cover the preceding year quarter i.e. the datareturn due by 1 February 2014 should cover 1 October 2013 - 31December 2013.

D.8 Data should be sent as per the above timetable by email [email protected]. Please ensure the subject header toyour email is in the following format: 'DD/MM/YY - Domestic CP Usagedata - Chargepoint supplier name'

Data field definitions

Table 4.1

Data field Description

Identifier for chargepoint Unique identifier for chargepoint. Thisshould match the chargepoint ID used

on all forms and claim forms

Start date and time (dd/mm/yyyy)(00:00h)

The date and time that the chargingevent began, 24-hour clock,expressed to the nearest minutepossible. OLEV will accept datasupplied from units which recordenergy consumption at intervals of upto a maximum of 30minutes.

End date and time (dd/mm/yyyy)

(00:00h)

The date and time that the charging

event finished, 24-hour clock,expressed to the nearest minutepossible.

Total energy drawn (0.00kWh) The volume of electricity drawn duringthe charging event, in kWh, roundedto two decimal places. If this is notdirectly recordable and you wish toinfer this from the charging time andpower rating of the unit please contactOLEV to discuss exactly how you

propose to estimate the kWh drawn.

22
mailto:[email protected]:[email protected]


23/26

Annex E - Process flowchart

E.1 This flowchart shows the processes an accredited chargepoint suppliermust complete for installation and grant claim.

Take enquiry fromhomeowner

Surveys and quotes

Homeowner toagree terms

Receive 25%a ment

Send claim form toOLEV at end ofmonth

Respond to claimqueries from OLEV

Receive grantfrom OLEV

Send invoice for25% to homeowner

Customer ordercomplete

Install and turn onchargepoint

Retain copies of allcustomer details

Compile monthlygrant claim

and requiredNdocuments

Chosen for random check

by OLEV?

Y

Send OLEVcustomer detailsand requesteddocumentation

23


24/26

Annex F - Q&A

Accreditation

Q1. Why does my organisation have to seek accreditation?

The Government wants plug-in vehicle owners to be able to charge theirvehicles safely and securely. We also have a duty to ensure that public fundsare administered in such a way as to reduce the risk of misuse and fraud. By

accrediting chargepoint suppliers we are able to provide comfort to the plug-indriver and reduce the risk of fraudulent activity.

Q2. My organisation does not manufacture chargepoints. Can we becomea chargepoint supplier?

The requirements set out in the relevant parts of this guidance must be met foryour organisation to become accredited. Note that accreditation is linked tochargepoint models which you must supply. The technical specification of thechargepoint model must meet that set out inAnnex B.

Q3. My organisation supplies chargepoints which do not meet thetechnical specif ication. Can we sti ll become accredited?

Accreditation is linked to chargepoint models, so if you supply chargepointswhich do meet the technical specification then subject to all other criteria beingmet your organisation can be accredited for these chargepoints. Chargepointswhich do not meet the technical specification will not be eligible for the grant.

Q4. What technical criteria do the installations have to meet?

The requirements are set out in full inAnnex B.

Q5. I am unsure what evidence you require as part of the accreditationapplication.

The form atAnnex A must be completed in full. You must also provideevidence that the chargepoint(s) you supply meet the technical specification setout inAnnex B. Typical pieces of evidence we would expect to see are typetesting certificates, Part P registrations and technical specification data sheetsfor the chargepoints. We also require statements confirming the equipmentsubmitted for accreditation will permit installations compliant with therequirements of the technical specification.

24


25/26

Data requirements

Q6. There may be several users at one location/chargepoint ID. Whatusage data do you require?

The information we require is for each charging event, within the technicalcapabilities of the data capabilities of the chargepoint or data communicationsdevice. To minimise the cost, data can be provided at a maximum of 30 minuteintervals.

Q7. We wish to use the usage data we receive for commercial gain. Canwe do so?

You may use usage data you gather through OLEV funded chargepoints as youwish, as long as the resident has agreed to that use. Our intention is that anyanalysis and results of our data evaluation will not be published less than 6

months after the pertinent data was submitted to OLEV, and will be anonymisedif published. If you require a longer lag time please contact OLEV directly todiscuss.

Q8. What if a chargepoint stops supplying data?

We recognise that in some circumstances data can cease to be supplied (forexample, a resident moving house) and chargepoint suppliers ability to enforcedata requirements may be limited. In such instances, we would requireevidence from you that you have investigated why data upload has ceased andwhat measures you have taken to ensure your data upload requirements with

OLEV are fulfilled.

Grant claim process

Q9. Why are you not asking homeowners to c laim the grant directly?

We have designed the scheme to be as simple for the homeowner as possible.By accrediting chargepoint suppliers and enabling them to claim on behalf ofthe customer we are reducing the cost to the taxpayer and reducing the risk offraudulent activity by individuals.

Q10. Why do you require so much information per grant claim?

We are seeking to reduce the risk of fraudulent activity and ensure the value ofmoney when spending public funds. We require enough evidence todemonstrate that a cost has been incurred and paid at market value in order topay a grant in arrears.

Q11. Why will you not pay other costs such as pro ject management orsoftware costs?

The grant available is for capital items only. A list of eligible expenditure isfound in Chapter 1 of this document. Resource costs are not covered by thisgrant.

25


26/26

Q12. Can we claim the grant on a more frequent basis?

As the uptake of vehicles increases we envisage a corresponding increase inthose installing domestic chargepoints. Chargepoint suppliers are able to claimon a monthly basis. OLEV will not be able to process claims on a more frequent

basis than this. However, subject to any queries arising as part of the claimOLEV will endeavour to process the claim to enable payment within 30 workingdays.

Q13. What happens if the grant runs out before my organisation has madea claim but has installed chargepoints?

The grant is finite and will be available until at least the end of March 2015 oruntil all funds are exhausted, whichever is sooner. Grant claims forchargepoints installed up to the date of any public announcement detailing anygrant changes or the end of the scheme will be honoured against the conditions

pre such an announcement (subject to meeting all relevant criteria set out in thisdocument).

Documents

Domestic Chargepoint Grant