DoIT TRAINING CENTER OFFICE OF INFORMATION … Receivables...doit training center office of information technology ... for problems call fmis helpdesk at 974-5778 ... enter transaction

DoITService Desk 45 Calvert Street

Annapolis, MD 21401 (410) 260-7778

[email protected]

DoIT TRAINING CENTER

OFFICE OF INFORMATION TECHNOLOGY

R*STARS Accounts Receivable

Financial Management Information System

R*STARS ACCOUNTS RECEIVABLE TRAINING

State of Maryland

March 24, 1998

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Training Region Log On

1. Type <FMISTRN> at the Annapolis Data Center Screen Press <Enter> ANNAPOLIS DATA CENTER VTAM MENU - TERMINAL ID: ADTF002 SELECT ONE OF THE FOLLOWING APPLICATIONS ANNAPOLIS DATA CENTER ADC HELP DESK. . . . . . .410-974-5400 CICS, TSO, TESTCICS, MVA ANNE ARUNDEL COUNTY CRIMINAL JUDICIAL INFORMATION JUSTICE INFORMATION SYSTEM. . . AACJIS SYSTEM (8TH CIRCUIT COURT) . . .COURTS BALTIMORE COUNTY CRIMINAL CRIMINAL JUSTICE INFORMATION JUSTICE INFORMATION SYSTEM. . . BCCJIS SYSTEM (NCIC, NLETS) . . . . . . .CJIS BALTIMORE CICS SYSTEMS... MONTGOMERY COUNTY CRIMINAL PRODUCTION CICS. .BDC JUSTICE INFORMATION SYSTEM. . . MCCJIS TEST CICS. . . . .BDCTEST DEVELOPMENT. . . .BDCDEV PRINCE GEORGES COUNTY CRIMINAL JUSTICE INFORMATION SYSTEM. . . PGCJIS UNAUTHORIZED ACCESS TO THIS COMPUTER IS IN VIOLATION OF ARTICLE 27, SECTIONS 45A AND 146 OF THE ANNOTATED CODE OF MARYLAND

fmistrn

2. Type <Log On ID> Press <Tab> 3. Type <Password> Press <Enter> SYSTEM: CICSP50 PROD FMIS - FOR PROBLEMS CALL FMIS HELPDESK AT 974-5778 CICS V330 ACF/2 INTERFACE TERMINAL: F002 NODE: ADTF002 DAY: MONDAY SYSTEM DATE: AUGUST 26, 1996 SYSTEM TIME: 03:36 PM

LOGONID: ===> a60TXX PASSWORD: ===> NEW PASSWORD: ===> (enter twice) ===> CICS/VS - ACF2 (SYSTEM SIGNON/SIGNOFF FACILITY)

4. Type <FSYS> on the “Sign On OK” Screen Press <Enter> fsys ACF01137 A60M27 LAST SYSTEM ACCESS 11.15-08/26/96 FROM ADTF316 /ACFAE139 ACF2/CICS: F002 SIGNON OK: USER=A60TXX NAME=JANE DOE

5. Press <Enter>


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Log Off

1. Type <Quit> in the Link To field Press <Enter> S000 V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 09/05/96 01:11 PM LINK TO: Quit DB2W

You May Type “Quit” (in the Link To field) at any point.

F1-HELP F9-INTERRUPT CLEAR-EXIT 2. Type <CESF> over the CSSF Log Off Press <Enter> CESF LOG OFF <== TYPE OVER THE C AND PRESS ENTER TO LOG OFF OF CICS

ANNAPOLIS DATA CENTER VTAM MENU - TERMINAL ID: ADTFB02 SELECT ONE OF THE FOLLOWING APPLICATIONS ANNAPOLIS DATA CENTER ADC HELP DESK. . . . . . .410-974-5400 CICS, TSO, TESTCICS, MVA ANNE ARUNDEL COUNTY CRIMINAL JUDICIAL INFORMATION JUSTICE INFORMATION SYSTEM. . . AACJIS SYSTEM (8TH CIRCUIT COURT) . . .COURTS BALTIMORE COUNTY CRIMINAL CRIMINAL JUSTICE INFORMATION JUSTICE INFORMATION SYSTEM. . . BCCJIS SYSTEM (NCIC, NLETS) . . . . . . .CJIS BALTIMORE CICS SYSTEMS... MONTGOMERY COUNTY CRIMINAL PRODUCTION CICS. .BDC JUSTICE INFORMATION SYSTEM. . . MCCJIS TEST CICS. . . . .BDCTEST DEVELOPMENT. . . .BDCDEV PRINCE GEORGES COUNTY CRIMINAL JUSTICE INFORMATION SYSTEM. . . PGCJIS UNAUTHORIZED ACCESS TO THIS COMPUTER IS IN VIOLATION OF ARTICLE 27, SECTIONS 45A AND 146 OF THE ANNOTATED CODE OF MARYLAND


State of Maryland

March 24, 1998

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Processing Accounts Receivable Transaction

Batch Header Entry (500)

↓

Revenue/Receipts Transaction

Entry (504)

↓

Batch Balancing

(502)


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March 24, 1998

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Processing Accounts Receivable Invoice and Attaching A Standard Message

Batch Header Entry (500)

↓

Revenue/Receipts Transaction

Entry (504)

↓

Agency Message Profile (94) ↓

Invoice Entry (515)

↓

Batch Balancing (502)

↓

View A Batch (520)

↓

Invoice/Receipt Print Request

(525)

Agency Vendor Profile (34)


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March 24, 1998

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The Agency Vendor Profile is used to add or view agency-defined vendor and customer information. The Vendor Profile control key specifically identifies each vendor by Vendor Number and Mail Code. The vendor number generally is the vendor’s federal identification or social security number with a zero in front. Mail Code identifies the mailing address. A vendor may have numerous mailing addresses. Accounts Receivable documents can be created using agency-defined vendors from the 34 screen or from state-defined vendors from the 51/52 Systemwide Vendor Profile.

Step By Step Instructions


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March 24, 1998

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Setting up A Customer File on Agency Vendor Profile (34) Screen S034 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 03/09/98 01:12 PM LINK TO: AGENCY VENDOR PROFILE DB2A AGENCY : R00 VENDOR NO/MAIL CODE: VENDOR TYPE: UPDATE REASON CODE: VENDOR NAME: ALT NAME: 1099 IND: ADDRESS1: ADDRESS2: ADDRESS3: ADDRESS4: CITY: STATE: ZIP CODE: PHONE: OWNERSHIP CODE: TAX OFFSET EXEMPT: HOLD REASON CODE: PAYMENT DIST TYPE: FEI/SSN IND: ABA NUMBER: DIRECT DEPOSIT EFF DATE: ACCOUNT NO/TYPE: BU/WH EFF DATE: W9 REQUESTED DATE: STATUS CODE: A EFF START DATE: 03091998 EFF END DATE: LAST PROC DATE: F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

Linking to Agency Vendor Profile (34) Screen: 1. Press <Home> 2. Type <34> in the Link To field Press <Enter> Setting Up Customer File: 1. Type Vendor # and Mail Code Federal ID or Social Security with “0” in front 2. Type Vendor Type (select value) 1 - Employee 2 - Federal Agency 3 - State Agency 4 - Local Government 5 - Vendor (Business) 6 - Vendor (Individual) 7 - Other



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March 24, 1998

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Setting up A Customer File on Agency Vendor Profile (34) Screen

3. Type Vendor Name 4. Type Alternate Name 5. Type <Y> or <N> in 1099 Indicator field 6. Type Vendor Address City, State, Zip Code Phone Number 7. Type Ownership Code (select value) A - State Corp C - Professional Corp E - State Employee G - Government Entity I - Individual Recipient N - Medical Corporation O - Out-Of-State Corp P - Professional Association R - Foreign S - Sole Ownership T - Partnership 8. Type <Y> or <N> in Tax Off-Set Exempt field 9. Type Payment Distribution Type (see R*STARS screen D50 for valid values) 10 Type <F> or <S> (F= Federal ID or S=Social Security) 11. Press <F10> to Save. Message displays “Record Successfully Added”

Exercise #1


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Creating a Vendor or Customer File

Agency Message Profile (94)


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The Agency Message Profile provides a means for users to attach a standard message to invoices that are sent to customers and vendors. When a message is entered on the Agency Message Profile (94) Screen, the message is tied to a keyword. If the keyword is entered on the transaction (504) or if the message feature on the invoice entry screen (515) is used, descriptive information will be printed on the invoice.


Setting Up A Standard Message

S094 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/12/96 10:59 AM


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March 24, 1998

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LINK TO: AGENCY MESSAGE PROFILE DB2A AGY: R00 KEYWORD: __________ PAGE: 01 YOUR ACCOUNT WILL BE TRANSFERRED TO CENTRAL COLLECTION UNIT IF PAYMENT IS NOT RECEIVED WITHIN 90 DAYS ________________________________________________________________________________ _________________________________________________________________________________ STATUS CODE: A EFF START DATE: 09121996 EFF END DATE: LAST PROC DATE: F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

Linking to Agency Message Profile (94)Screen: 1. Press <Home> 2. Type <94> in Link To field Press <Enter> Setting up a Standard Message: 1. Type <Agency> in agency field 2. Type <Keyword> in keyword field 3. Type <Message> (this message will appear when invoice is printed for vendor/customer) 4. Press <F10> to Save System displays “Record Successfully Added”

Exercise #2

Creating an Agency Message


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Confirming User Class and Range of T-Codes on D66 Screen SD66 V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 03/09/98 02:05 PM LINK TO: USER CLASS PROFILE MAINTENANCE DB2W


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USER CLASS: 06 TITLE: ACCOUNT RECEIVABLE AGENCY I/E (I=INCLUDE,E=EXCLUDE) ENTER TRANSACTION CODES SEPARATED WITH EITHER "-" OR ",". I 100 - 150 , 801 - 808 ENTER ACTION CODES SEPARATED WITH EITHER "-" OR ",". I STATUS CODE: A EFF START DATE: 07011993 EFF END DATE: 07011999 LAST PROC DATE: 07101996 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

D66 is the master file of valid user classes

e D66 defines T-Codes and Action Codes available by user lass

ng to User Class Profile Maintenance (D66) Screen:

he Link To field Press <Enter>


Confirming Data El es on 28A/B Screen

S28A V2

Based on the Include and Exclude values, thc Linki 1. Press <Home> 2. Type <D66> in t Confirming User Class and Range of T-Codes: 1. Type <06> in the user class Press <Enter>

ements, Doc Types and Batch Typ

.0 MD PRD R*STARS ACCOUNTING SY EM 03/09/98 02:06 PM STLINK TO: TRANSACTION CODE DECISION PROFILE DB2W TRAN CODE: 103 TITLE: ESTABLISH AN ACCOUNTS RECEIVABLE-REVENUE GENERAL LEDGER DR-1: 0501 CR-1: 3101 DR-2: CR-2: POSTING DR-3: CR-3: DR-4: CR-4: TRANS DOCD I DUDT I SVDT CDOC I RDOC N MODI N AGCY R IDX R PCA R COBJ R


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March 24, 1998

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EDIT AOBJ RVRS PDT CI N 1099 N WARR N INVC VNUM R VNAM R VADD INDS: DMETH N APN# R FUND R GLA N AGL GRNT SUBG PROJ MULT DI# N POST SEQ: 1 REG NO: 3 WW IND: 0 D/I: WAR CANCL TC: PYTC: FUTMY: Y GEN- TC: DT: ACCR TC: TR TC: INTERFACE IND: PAY LIQ TC: PAY RED TC: CUM POST IND: Y A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC DF: + 01 N 1 1 FILE AP: + 14 POSTING AB: + 14 INDS: CC: GP: + 14 + 28 PJ: + 14 + 28 AGY GL: 1 STATUS CODE: A EFF START DATE: 06011996 EFF END DATE: 06311998 LAST PROC DATE: 07011997 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F6-28B F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-EXIT

-Codes determine the accounting impact (debits and credits) of each financial transaction entered T T-Codes determine which data elements are required, optional or not allowed on each transaction

-Codes define acceptable doc types and batch types

inking to Transaction Code Decision Profile (28A)Screen:

. Press <Home>

. Type <28A> in the Link To field Press <Enter>

onfirming Data Elements, Doc Types and Batch Types:

. Type <103> in the Tran Code field Press <Enter>

st uctions

Confirming Data El es on 28A/B Screen

. Confirm Transaction Edit Indicators (identify specific data elements required to process the

transac

EQUIRED element on the transaction, but may either be input or looked up by

T L 1 2 C 1

Step By Step In r

ements, Doc Types and Batch Typ

2tion)

I Must be INPUT on the transaction R R another data element


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N NOT ALLOWED to be present on the transaction Blank OPTIONAL element on the transaction. May be left blank, input or looked up.

ata Elements Affected by Transaction Edit Indicators:

GCY Agency INVC Invoice Number

Multipurpose Code

nt

Type

J

onfirming Data Element 28A/B Screen

28A V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 03/09/98 02:06 PM

D A AGL Agency Gen’l Ledger Acct MULT AOBJ Agency Object MODI Modifier APN# Appropriation Number PCA Program Cost Accou CI Capitalized/Inventory Indicator PDT Payment Distribution CDOC Current Document # PROJ Project Number COB Comptroller Object RDOC Reference Document DI# Debt/Investment Number RVRS Reverse Code DMETH Disbursement Method SUBG Subgrantee Number DOCD Document Date SVDT Service Date DUDT Due Date VADD Vendor Address

FUND Fund VNAM Vendor Name

GLA General Ledger Account VNUM Vendor Number

GRNT Grant Number WARR Warrant Number

IDX Index 1099 1099 Indicator

Step By Step Instructions C s, Doc Types and Batch Types on

SLINK TO: TRANSACTION CODE DECISION PROFILE DB2W TRAN CODE: 103 TITLE: ESTABLISH AN ACCOUNTS RECEIVABLE-REVENUE GENERAL LEDGER DR-1: 0501 CR-1: 3101 DR-2: CR-2: POSTING DR-3: CR-3: DR-4: CR-4: TRANS DOCD I DUDT I SVDT CDOC I RDOC N MODI N AGCY R IDX R PCA R COBJ R EDIT AOBJ RVRS PDT CI N 1099 N WARR N INVC VNUM R VNAM R VADD INDS: DMETH N APN# R FUND R GLA N AGL GRNT SUBG PROJ MULT DI# N POST SEQ: 1 REG NO: 3 WW IND: 0 D/I: WAR CANCL TC: PYTC: FUTMY: Y GEN- TC: DT: ACCR TC: TR TC: INTERFACE IND: PAY LIQ TC: PAY RED TC: CUM POST IND: Y A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC


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DF: + 01 N 1 1 FILE AP: + 14 POSTING AB: + 14 INDS: CC: GP: + 14 + 28 PJ: + 14 + 28 AGY GL: 1 STATUS CODE: A EFF START DATE: 06011996 EFF END DATE: 06311998 LAST PROC DATE: 07011997 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F6-28B F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-EXIT

T- Code 103 (Transaction Code Decision Profile) (I) Input (R) Required ( ) Optional (N) Not Allowed DOCD - DOC DATE AGCY - Agency RDOC - Ref Doc SVDT - SERV DATE DUDT - DUE DATE IDX - Index MODI - Modifier AOBJ - AgencyObj CDOC - CURRENT st PCA - Pro Co CI - Cap Inven RVRS - Reverse COBJ - Comp Obj 1099 - 1099 PDT - Pay Distr VNUM - Vendor# WARR - Warrant# INVC - Invoice# VNAM - Ven Name DMETH - Disburse VADD - V Address APN# - Appropri GLA - Gen’l Led AGL - Agency GL FUND DI# - Debt/Inve GRNT - Grant# SUBG - Subgrante PROJ - Project# MULT - Multipur

Step By Step Instructions Confirming Data Elements, Doc Types and Batch Types on 28A/B Screen

. Press <F6> to access 28B

at will be allowed when using this transaction code

PM

3 4. Determine Doc Type(s) that will be allowed when using this transaction code

. Determine Batch Type(s) th5

S28B V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 03/09/98 02:21LINK TO: TRANS CODE DESCRIPTION PROFILE DB2W TRANS CODE: 103 (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)


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March 24, 1998

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DESCRIPTION: TO ESTABLISH AN ACCOUNTS RECEIVABLE AND ACCRUED REVENUE. USE TCODE 113 TO ADJUST THE RECEIVABLE. I/E (I=INCLUDE, E=EXCLUDE) ENTER GL ACCOUNT CODES SEPARATED WITH "-" OR ",". I/E (I=INCLUDE, E=EXCLUDE) ENTER COMPTROLLER OBJECTS SEPARATED WITH "-" OR ",". E 9711 - 9738 , ENTER UP TO 10 VALID DOC TYPES FOR THE TRANS CODE. ("%" IN #1 = ALL VALID) 1: AA 2: AB 3: AC 4: AD 5: AE 6: AF 7: AG 8: AH 9: AJ 10: AK ENTER UP TO 10 VALID BATCH TYPES FOR THE TRANS CODE. ("%" IN #1 = ALL VALID) 1: 2 2: 3: 4: 5: 6: 7 : 8: 9 : 10: TREAS CAT: STATUS CODE: A EFF START DATE: 04011994 EFF END DATE: LAST PROC DATE: 06301996 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F6-28A F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-EXIT


Changing User Class

Linking to User Class Screen:

1. Press <Home>

eld Press <Enter

ss (in user class field) Press <Enter> Twice

2. Type <UC> in the Link To fi

>

Changing User Class: 1. Confirm User Class (06, 16, 26, 01, 11, or 21) 2. Type proper User Cla


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ING SYSTEM 08/29/96 11:32 AM SSYS V2.0 MD PRD R*STARS ACCOUNT

DB2W ************\ **** ****\ ** *********\ * *******\ ************\ ***** *****\ ************\ *********\ ************\ ****** ******\ ************\ ***********\ ****\\\\\\\\\ ******* *******\ ****\\\\\ ****\\\****\ ****\ ****\********\****\ ****\ ****\ \\\\ ********\ ****\ ******\\****\ ****\ *********\ ********\ ****\ ****\\ ****\ ****\ *********\ ****\\\\\ ****\ \\\\ ****\ ****\ \\\\****\ ****\ ****\ ****\ ****\ ****\ ****\ ****\ ****\ ****\ ************\ ***********\ ****\ ****\ ****\ ************\ *********\\ ****\ ****\ ****\ ************\ *******\\ \\\\\ \\\\\ \\\\\ \\\\\\\\\\\\\ \\\\\\\ MARYLAND PRODUCTION ENVIRONMENT USER CLASS: 01 ALTERNATE CLASSES: 89 99 CLEAR-EXIT


Processing Accounts Receivable Transaction S500 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 12:41 PM LINK TO: BATCH HEADER ENTRY DB2A BATCH AGENCY: (SIGN ON AGENCY) BATCH DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) BATCH TYP E: BATCH NUMBE R: BATCH COUNT: BATCH AMOUNT: BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT, 2=EDIT/POST) PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) DISB METH IND: (H, M, R, E OR SPACE) EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) FAST ENTRY: (M/S/I/ ) USER ID: A60T10 TRAINING ID USER CLASS: 01 ACTION CODE AGENCY: ACTION CODE:


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F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT

Linking To Batch Header Entry(500): 1. Press <Home> 2. Type <500> in Link To field Press <Enter> Processing Accounts Receivable Transa

ction Batch Header:

ass (User Class 06, 01, 11 or 21)

date)

s example)

504) screen)

structions

4 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 03/09/98 02:49 PM

1. Confirm User Cl 2. Confirm Edit Mode (defaults to 02) 3. Press <F10> (the system will populate agency and batch 4. Type <2> in Batch Type field 5. Type Batch Number (use 001 for thi 6. Press <F10> Save (the system will link to Revenue/Receipts (

Step By Step InProcessing Accounts Receivable Transaction

0S5LINK TO: REVENUE/RECEIPTS TRANSAC ON ENTRY NOTE: DB2A TIBATCH: AGENCY R11 DATE 030998 TYPE 2 NO 345 SEQ NO 00002 MODE EDIT AND POST DOC DATE: EFF DATE: 030998 DUE DATE: SERV DATE: CUR DOC/SFX: REF DOC/SFX: MOD: AGENCY: R00 TRANS CODE: INDEX: PCA: AY: 98 COMP/AGY OBJ: AMOUNT: RVS: DESC: DOC COUNT: DOC AMT: DOC AGY: R11 FUND OVRD: V NM: END/MC: PMT TYPE: INT: ADD1: BANK: ADD2: DISC DT: TM: ADD3: PEN DT: TM: KEYWORD: PEN AMT: CITY: ST: ZIP: DI#: APPN NO: FUND: GL ACCT/AGY: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: RTI: CHECK#: F1-HELP F2-INVOICE F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F8-MESSAGE


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F9-INTERRUPT F10-SAVE F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT

Completing Accounts Receivable Transaction Revenue/Receipts (504) Screen: 1. Type: Doc Date (use today’s date for this example) Due Date (use 30 days from today’s date)

Cur Doc (use AA and leave remainder of field blank) Trans Code (use t-code 103)

Agy Obj (use Agy Obj 8118)

Amount (use $500.00)

b or c ated in Class Room Example)

< A, A ency Object & Cur Doc

y Written”)

ur oc __

PCA (use PCA 11015) Doc Amount (use $500.00) Vendor Num er and Mail Code (Use vend re 2. Press F4> Edit Confirm T-Code, PC g 3. Press <F10> Save (Message displays “Transaction Successfull

C D #_______________ ___


Press <F6> to Balance System links to Batch B e: “This Batch Is Balanced....Please Select Appropriate Action”

Press <F6> to Release Message displays “Batch Has Been Successfully Released”

Processing Accounts Receivable Transaction 4.

alancing (502) screen and displays messag

5.


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EXERCISE #3

PROCESSING AN ACCOUNTS RECEIVABLE TRANSACTION


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Processing Accounts Receivable Invoice and Attaching Standard Message S500 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 12:41 PM

LINK TO: BATCH HEADER ENTRY DB2A BATCH AGENCY: (SIGN ON AGENCY) BATCH DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) BATCH TYPE: BATCH NUMBER: BATCH COUNT: BATCH AMOUNT: BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT, 2=EDIT/POST) PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) DISB METH IND: (H, M, R, E OR SPACE) EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) FAST ENTRY: (M/S/I/ ) USER ID: A60T10 HENDERSON, JACCI USER CLASS: 01 ACTION CODE AGENCY: ACTION CODE: F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT


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Linking to Batch Header (500) screen: 1. Press <Home> 2. Type <500> in Link To field Press <Enter>

rocessing Accounts Receivable Invoice and Attaching Standard Message:

. Confirm User Class (User Class 06, 16, 26, 01, 11 or 21)

. Type < > in Batch Type field

. Type Batch Number (use 003 for this example)

. Press <F10> to Save (the system will link to Revenue/Receipts (504) screen)

Instructions

dard Message

S504 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 02:09 PM

P 1

. Confirm Edit Mode (defaults to 02) 2

. Press <F10> (the system will populate agency, and batch date) 3

24 5 6

Step By Step

Processing Accounts Receivable Invoice and Attaching Stan

LINK TO: REVENUE/RECEIPTS TRANSACTION ENTRY NOTE: DB2A BATCH: AGENCY R00 DATE 091096 TYPE 2 NO 001 SEQ NO 00001 MODE EDIT AND POST VEND/MC: NM: PMT TYPE: INT: ADD1: BANK: ADD2: DISC DT: TM: ADD3: PEN DT: TM: KEYWORD: PEN AMT: CITY: ST: ZIP: DI#: APPN NO: FUND: GL ACCT/AGY: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: RTI: CHECK#: F1-HELP F2-INVOICE F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F8-MESSAGE F9-INTERRUPT F10-SAVE F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT 7. Press <F8> Message (system will link to Agency Message 94 screen) 8. Confirm Agency


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9. Type Keyword that was created Exercise #2

0. Press <Enter> Message displays “Record Successfully Recalled” e system will populate your message

SYSTEM 09/16/96 12:43 PM

1 Note that th S094 V2.0 MD TRN R*STARS ACCOUNTING LINK TO: AGENCY MESSAGE PROFILE DB2A AGY: R00 KEYWORD: COLLECTION PAGE: 01 YOUR ACCOUNT WILL BE TRANSFERRED TO OUR CENTRAL COLLECTIONS UNIT IF PAYMENT IS NOT RECEIVED WITHIN 90 DAYS. _______________________________________________________________________________________ _______________________________________________________________________________________ STATUS CODE: A EFF START DATE: 09131996 EFF END DATE: LAST PROC DATE: 09161996 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

Step By Step Instructions Processing Accounts Receivable Invoice and Attaching Standard Message

11. Press <F9> (system will interrupt to Revenue/Receipts Trans (504) screen) Note that the keyword fieS504 V2

ld has been populated with your keyword .0 MD TRN R*STARS ACCOUNTING SYSTEM 03/10/98 09:29 AM

LINK TO: REVENUE/RECEIPTS TRANSACTION ENTRY NOTE: DB2A BATCH: AGENCY R11 DATE 030998 TYPE 2 NO 345 SEQ NO 00002 MODE EDIT AND POST DOC DATE: EFF DATE: 030998 DUE DATE: SERV DATE: CUR DOC/SFX: REF DOC/SFX: MOD: AGENCY: R00 CODE: TRANS INDEX: PCA: AY: 98 COMP/AGY OBJ: AMOUNT: RVS: DESC: DOC COUNT: DOC AMT: DOC AGY: R11 FUND OVRD: VEND/MC: NM: PMT TYPE: INT: ADD1: BANK: ADD2: DISC DT: TM: ADD3: PEN DT: TM: KEYWORD: PEN AMT: CITY: ST: ZIP: DI#: APPN NO: FUND: GL ACCT/AGY: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: RTI: CHECK#: F1-HELP F2-INVOICE F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F8-MESSAGE F9-INTERRUPT F10-SAVE F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT


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12. Type: Doc Date (use today’s date for this example) Due Date (use 30 days from today’s date) Cur Doc (Type AA and leave remainder of field blank)

PCA (use PCA 10015)

r number and mail code from Exercise #1)

< C nfirm bject & Cur Doc

< ansaction Successfully Written” and increments

#______________ ________

Trans Code (use t-code 103) Agy Obj (use Agy Obj 8118) Amount (use $500.00) Doc Amount (use $500.00) Vendor # & Mail Code (use vendo 13. Press F4> to Edit o T-Code, PCA, Agy O 14. Press F10> to Save Message displays “Trsequence number to 0002

DOC __CURR15. Press <F2> Invoice (the system links to Invoice Entry (515) screen)

Step By Step Instructions Processing Accounts Receivable Invoice and Attaching Standard Message

V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 03:01 PM S515 LINK O: INVOICE ENTRY T DB2A ACTIVE BATCH- AGY: R00 DATE: 09 AA123333 001 1096 TYPE: 2 NO: 538 DOC NO/SFX: Your Account Will Be Transferred To Our Central Collection Unit If Payment Is AGY: R00 MSG: FINES MMDDYY -------------NARRATIVE------------- QTY UNIT COST EXTENSION 091096 LATE FEE 1 500.00 500.00 TOTAL: 500.00 Z01 RECORD SUCCESSFULLY ADDED F1-HELP F2-MSG F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLR ENTER-INQ CLEAR-EXIT

16. Type Agency 17. Type Keyword in MSG field

Record Successfully Recalled18. Press <Enter> (Message displays “ ”)


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19. Type Narrative

0. Type Quantity

1. Type Unit Cost

2. Press <F10> (Message displays “Change Record? Press Save Again to Confirm”)

3. Press <F10> (Message displays “Record Successfully Changed”)

4. Press <F9> (system interrupts to Invoice Detail (504) screen)

5. Press <F7> View Batch Details (system will link to View A Batch (520) screen)


Processing Accounts Receivable Invoice and Attaching Standard Message

6. Press <F6> to Balance ( ge displays “This Batch Is Balanced”)

S502 V2

2 2 2 2 2 2

2 system links to Batch Balancing and messa

.0 MD TRN R*STARS ACCOUNTING SYS EM 09/10/96 03:16 PM T LINK TO: BATCH BALANCING DB2A BATCH AGENCY: R00 BATCH DATE: 091096 BATCH TYPE: 2 BATCH NUMBER: 538 BATCH BALANCING: ENTERED COUNT: 00001 ENTERED AMOUNT: 00000000200.00 COMPUTED COUNT: 00001 COMPUTED AMOUNT: 00000000200.00 PAYMENT DIST TYPE: DISB METH IND: USER ID: A60T10 ANNA/FMIS TRAIN T10 USER CLASS: 01 BATCH HAS BEEN SUCCESSFULLY RELEASED F1-HELP F2-RECALL BATCH F3-DELETE F6-RELEASE F7-DETAILS F8-DOC TRACK F9-INTERRUPT F10-HOLD F11-HEADER ENTRY F12-HEADERS CLEAR-EXIT


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27. Press <F6> to Release Message displays “Batch Has Been Successfully Released”

28. Press <F7> Invoice Print (system will link to Invoice/Receipt Request (525) screen)

S520 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 03:21 PM LINK TO: VIEW A BATCH DB2A BATCH ID: AGENCY R00 DATE 091096 TYPE 2 NO 538 SEQUENCE 00001 MODE 2 EFF DATE 091096 STATUS P PRINTER ID: EFAP S SEQ CUR DOC/SFX REF DOC/SFX M AGY TC INDEX PCA AY COBJ AMOUNT R 00001 AA123333 001 R00 103 11111 85274 97 8118 200.00 ENTERED COUNT: 00001 ENTERED AMOUNT: 00000000200.00 COMPUTED COUNT: 00001 COMPUTED AMOUNT: 00000000200.00 NO MORE DETAILS IN THIS BATCH F1-HELP F2-SELECT F4-PRINT F5-NEXT PAGE F6-BALANCING F7-INV PRINT F8-DOC TRACK F9-INTERRUPT F11-CORRECT BATCH F12-HEADERS ENTER-FIRST PAGE CLEAR EXIT


Processing Accounts Receivable Invoice and Attaching Standard Message

29. Press <F4> Invoice Print 525 V2

S .0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 03:28 PM LINK TO: INVOICE/RECEIPT PRINT REQUEST DB2A BATCH AGY: R00 BATCH DATE: 091096 BATCH TYPE: 2 BATCH NO: 538 AGENCY: FY: RECEIPT NUMBER(S): (ENTER A RANGE OF RECEIPT NOS OR ONE RECEIPT NO IN THE FIRST FIELD) INVOICE NUMBER(S): (ENTER A RANGE OF INVOICE NOS OR ONE INVOICE NO IN THE FIRST FIELD) INVOICE DATE(S): (ENTER A RANGE OF INVOICE DATES OR ONE INVOICE DATE IN THE FIRST FIELD) LETTERHEAD INDICATOR: N (Y/N) PRINTER ID: EFAP F1-HELP F4-INVOICE PRINT F5-RECEIPT PRINT F9-INTERRUPT F12-HEADERS CLR-EXIT


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EXERCISE #4 & 5

PROCESSING AN ACCOUNTS RECEIVABLE TRANSACTION AND ATTACHING A STANDARD MESSAGE


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Agency Document Control Profile (53)


LINK TO: AGENCY DOCUMENT CONTROL PROFILE DB2A ACTIVE AGENCY: R00 DOC TYPE: AA INTEREST AND LATE FEE CALCULATION DAYS PAST DUE DATE: 060 TRANSACTION CODE: 103 INTEREST RATE: 10.0 COMP OBJ: AGENCY OBJ: 8118 LATE FEE: 2.00 COMP OBJ: AGENCY OBJ: COMPOUND INTEREST: n (Y/N) TRANSFER TO COLLECTIONS SUBJECT TO TRANSFER: y (Y/N) DAYS BEFORE TRANSFER: 090 THRESHOLD AMT: 25.0000 STATUS CODE: A EFF START DATE: 09171996 EFF END DATE: LAST PROC DATE: F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

The Agency Receivable Document Control (53) supports the collection process of a receivable by lection

te and/or late fee charged to delinquent accounts. This profile also controls the transferring of delinquent accounts to

automatic accumulation of interest and/or late charges. The document type controls the colprocess. Agencies determine when to initiate collection procedures and the interest ra


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collections. An agency defines if the document type is subject to the automatic transfer to collectiowhen the transfer occurs.

ns and

Agency Control Profile (25)


LINK TO: AGENCY CONTROL PROFILE DB2A AGENCY: R00 FISCAL YEAR: COST RUN IND: RUN TYPE: NO STEPS: LAST STEP: ALLOCATION- CA BY IDX: CA BY PROJ: CA BY GRANT: CA POST: CA RANGE FROM: TO: CA TYPES: BILLING DEF- IDX: PCA: EXP COMP/AGY OBJ: DEFAULT- IDX: PCA: REV COMP/AGY OBJ: REPORTING INDS- WEEK: MONTH: QUARTER: YEAR: ENC DOC MATCH LVL: (LEVEL OF DOCUMENT MATCH:0=NONE,1=APPN,2=ALL) PRE ENC DOC MATCH LVL: (LEVEL OF DOCUMENT MATCH:0=NONE,1=APPN,2=ALL) ENC INDICATOR: PRE ENC IND: COMP OBJ REQD ON D11: FIXED ASSET - IND: THRESHOLDS - CAP: INV: CAPTURE: AGENCY OBJECT IND: (R=REV, E=EXP, B=BOTH, N=NONE) LAST MONTH/YEAR CLOSED: AGY BUD BY ORG IND: (Y OR N) AE LAST MONTH/YEAR PURGED: AGY BUD BY PGM IND: (Y OR N) REPORTING MONTH/YR: LABOR RUN IND: (Y,N OR A) INTEREST CALC RUN/MONTH: Y 03 COLLECTION TRANSFER RUN: (Y OR N) GRANT/PROJ BILLING RUN: SGL ORG LVL IND: STATUS CODE: A EFF START DATE: 09171996 EFF END DATE: LAST PROC DATE: INTERRUPTED FUNCTION RESTARTED F1- N -SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT HELP F3-DEL F5-NEXT F9-I T F10

To provide control at the agency level, the system utilizes the Agency Control Profile (25) screen. This alculation. screen indicates with “Y” or “N” whether the system is to calculate interest and the month of c


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Agency Receivable Document Exemption Profile (54)

S054 V2.0

MD TRN R*STARS ACCOUNTING SYSTEM 09/18/96 10:53 AM LINK TO: AGENCY RECEIVABLE DOCUMENT E EMPTION PROFILE DB2A X AGENCY: r00 DOC NO: aa000003 FY: 97 EXEMPT FROM: INTEREST AND LATE FEE CALCULATION: y (Y/N) TRANSFER TO COLLECTIONS: y (Y/N) DUNNING NOTICE PREPARATION: y (Y/N) INTEREST RATE: 01.00 STATUS CODE: A EFF START DATE: 09181996 EFF END DATE: LAST PROC DATE: INTERRUPTED FUNCTION RESTARTED F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

Agency Receivable Document Exemption Profile (54) screen enables an agency to exempt specific ment type. The

formational elements include three delinquent receivable alternatives: interest and late fees, transfer to documents from the standard delinquent collection procedures applicable to their docuin


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collections and dunning notice preparation. The interest rate field is used to override the interest ratefound in the Agency Document Control Profile (53) screen for a specific document.

Vendor Document Inquiry (59)


LINK TO: VENDOR DOCUMENT INQUIRY DB2A AGY: R00 VENDOR NO/MC: 0578111198 000 DOC TYPE: A% FY: 98 VENDOR NAME: JANE DOE S DOC NO / SFX CREATE DATE DOC DATE DOC BALANCE AA000003 001 09131996 09131996 1,100.00 AA000004 001 09131996 09131996 1,500.00 AA000005 001 09131996 09131996 500.00 AA000006 001 09131996 09131996 500.00 AA000007 001 09131996 09131996 1,000.00 AA000008 001 09131996 09131996 100.00 AA000011 001 09161996 09161996 500.00 AA000012 001 09161996 09161996 1.00 AA000014 001 09161996 09161996 100.00 AA000015 001 09161996 09161996 25.00 AA000016 001 09161996 09161996 5.00 AA000018 001 09161996 09161996 22.00 AA000022 001 09161996 09161996 11.00 AA000017 001 09161996 09161999 22.00 NO MORE RECORD(S) FOUND F1-HELP F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT

1. Type Vendor Number/MC “0XXXXXXXXX” 2. Type <A%> in the Doc Type field

. Type <98> in Fiscal Year field 3


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4. Press <Enter> (to populate the fields)

ovides a list of all documents, by document type and vendor number.

isplays the receivables in order of their age, with the oldest receivable first.

rovides an on-line, real time document balance, i.e., all changes to the document’s balance are reflected.

llows a wildcard (%) for document type. Since all receivable documents begin with an “A”, entering


Vendor Document Inquiry (59) screen:

rP D P A“A%” in the document type field provides a listing of all outstanding receivables for a customer.

Document Record Inquiry (64)

LINK TO: DOCUMENT RECORD INQUIRY DB2A AGY: R00 DOC NO/SFX: AA000005 001 CREATE DATE: 031398 CLOSE DATE: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) INQ YEAR: 98 INQ MONTH: 09 DOC BALANCE: 500.00 BT TITLE AMOUNT BT TITLE AMOUNT 01 ORIGINAL AMT 500.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT

1. Type <Doc No/SFX> 2. Press <Enter> to populate fields

ocument Record Inquiry (64) screen:

ount, payments, adjustments and interest for a particular document.

D

rovides a summary of the original amP


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document’s status as of a prior month.

Vendor Transaction Inquiry (85)


Provides the document balance. Provides an option to inquire on a

LINK TO: VENDOR TRANSACTION INQUIRY DB2A VEND NO/MC: 0578111198 000 AGY: R00 DOC TYPE: AA INV#: VEND NAME: JANE DOE REC TYPE: A APPR FUND: FUND: EFF DATE RANGE: TO 091796 CUR DOC/SFX REF DOC/SFX INVOICE # TC PDT PMT- # DATE APPR DT AP FUND FUND INDEX PCA AY COBJ AOBJ TRANS AMT R AA000014 001 103 0001 0001 11111 85274 97 8118 8118 100.00 AA000018 001 103 0001 0001 11111 85274 97 8118 8118 22.00 AA000022 001 103 0001 0001 11111 85274 97 8118 8118 11.00 AA000017 001 103 0001 0001 11111 85274 97 8118 8118 22.00 AA000016 001 103 0001 0001 11111 85274 97 8118 8118 5.00 AA000012 001 103 0001 0001 11111 85274 97 8118 8118 1.00 F1-HELP F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT

1. Type <Vendor Number> and <Doc Type>

Invoice # is optional and limits the search to a particular invoice 2. Press <Enter> to populate fields Vendor Transaction Inquiry (85) screen:

rovides posting information on each receivable by vendor. P


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Identifies all transactions occurring with a document type, including reversals.

Document Transaction Inquiry (86)

S086 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/23/96 10:50 AM

LINK TO: DOCUMENT TRANSACTION INQUIRY DB2A AGY: R00 DOCUMENT NO/SUFFIX: AA000014 001 REC TYPE: A EFF DATE RANGE: TO 092396 --------TRANS ID-------- TC D DT PAYMENT # REF DOC/SFX TRANSACTION AMOUNT R M INDEX PCA AY COBJ AOBJ VENDOR NO/MC AP FUND FUND S R00 09/16/96 2 111 00001 103 10/96 100.00 11111 85274 97 8118 8118 0578111198 000 0001 0001 F1-HELP F2-DETAIL F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT

1. Type <Document No/Suffix>

Press <Enter> to populate fields

ocument Transaction Inquiry (86) screen:

2. D


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Provides posting information regarding each transaction associated with a specific document, for xample:

each payment received

Customer Balance Inquiry (104)


e original receivable transaction each interest transaction created each adjustment made

LINK TO: CUSTOMER BALANCE INQUIRY DB2A AGENCY : R00 CUST NO/MC : 0578111198 000 CUST NAME : JANE DOE INVOICE NO/SFX : FY : BEGINNINEFFECTIVE START DATE : G BALANCE : 0.00 ENDING BALANCE : 5386.00 S DOC NO SFX CUR DOC SFX EFF DT TC AMOUNT BALANCE _ AA000005 001 AA000005 001 091396 103 500.00 500.00 _ AA000003 001 AA000003 001 091396 103 1100.00 1600.00 _ AA000004 001 AA000004 001 091396 103 1000.00 2600.00 _ AA000004 001 AA000004 001 091396 103 500.00 3100.00 _ AA000007 001 AA000007 001 091396 103 1000.00 4100.00 _ AA000008 001 AA000008 001 091396 103 100.00 4200.00 _ AA000006 001 AA000006 001 091396 103 500.00 4700.00 _ AA000014 001 AA000014 001 091696 103 100.00 4800.00 _ AA000018 001 AA000018 001 091696 103 22.00 4822.00 _ AA000022 001 AA000022 001 091696 103 11.00 4833.00 F1-HELP F2-DETAIL F7-PRIOR PAGE F8-NEXT PAGE F9-INTERRUPT CLEAR-EXIT

1. Type <Customer No/MC>

lds

reen:

ance.

ber.

2. Press <Enter> to populate fie Customer Balance Inquiry (104) sc Provides a running total of a customer’s bal Option to select customer number or invoice number or partial invoice num


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Provides the option to narrow documents selected by use of an effective start date.

TYPES OF STATEMENTS

EPORT ID REPORT NAME FEATURES

t outstanding invoices and total balance

DAFR9820 Delinquent Statements

f Account ent of delinquent

accounts receivable ces

meet a certain minimum to

DAFR9830 Delinquent Notices uent

accounts receivable allows selection of which dunning

notice to print (30 or 60 day) notepad enables agency to maintain

specific dunning notice text required for the 30 day and 60 day notices

Provides the ability to select a particular transaction and view transaction details.

R DAFR9810 Statement of Accoun provides a statement (by vendor) of all

due to the agency user can choose to suppress zero and/orcredit balances

provides a statem

o allows for all past due account balan

to be printed user can choose to allow only account

balances that be printed by setting a minimum past due amount at the agency's option

provides dunning notices for delinq


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TYP NA S REPORT ID REPORT NAME FEATURES DAFR9750 Accounts Receivable

Document Status

provides an exception listing of all invoices where payments have been applied but do not equal the invoiced amount

DAFR9760 Accounts Receivable

Aging Analysis identifies receivable by a user-defined

days past due DAFR9770 Accounts Receivable

Calculated Interest provides a list of documents by vendor

that interest has accumulated for provides the interest rate used for

calculation DAFR9790 Accounts Receivable

Reconciliation provides a reconciliation for the

receivable's beginning balance, charges, credits, payments and new balance

provides a blank area adjacent to vendor name for handwritten comments

DAFR9890 Receivables to be

Transferred warning report of all accounts subject to

transfer to collections identifies a number of days for each

document prior to being transferred to collections

user specifies a range of days outstanding

user can specify the types of receivables by entering a document type or range of document types

ES OF INTER L MANAGEMENT REPORT

summarizes status of billings, accounts receivable and invoices


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The Quick Reference Guide may be downloaded from the BBS.

Help


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Easy Steps

Requesting The Quick Reference Guide From the FMIS BBS

Download From the FMIS BBS 1. <Click Twice> FMIS BBS Icon 2. 3. 4. <Click Twice> Document 5. <Click Twice> Quickref 6. <Click Twice> R*STARS 7. <Click Twice> On Each Folder, there are 18 folders You Will Receive The Message Below “Sorry, that item annot be opened because it is too large to display. Would you like to download it instead? 8. <Click> Download 9. <Click> OK File Name 01rm u.Doc c:\fcwin\download The File Transfer Progress is completed at 100%. 10. <Highlight> File 02rscrn.doc 11. <Click> File 12. <Click> Download 13. <Click> Ok File Name 02rscrn.doc c:\fcwin\download 14. <Highlight> Each file 15. <Exit> FMIS BBS

<Click Twice> FMIS Library <Click Twice> General

c

en


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Easy Steps

Printing The Quick Reference Guide

rint Dowloaded Data From Word

ger

” ad”

t was downloaded

P 1. <Click Twice> File Mana2. <Click> “C” Drive3. <Click Twice> “FCWIN4. <Click Twice> “Downlo5. <Click Twice> Each File tha6. <Click> “File” 7. <Click> “PRINT” 8. <Click> “OK”


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APPENDIX 1

T-Code Category List With Doc Types and Batch Types


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ACCOUNTS RECEIVABLE T-Code Category List With Doc Types amd Batch Types

TC

TITLE DOCUMENT TYPE BATCH TYPE A01 ESTAB OTHER CURRENT ACCTS RECEIV AA-AH,AJ,AK 2 A02 ADJUST OTHER CURRENT ACCTS RECEIV AZ 2,4,5 A11 ESTABLISH INTEREST RECE 2 A21 ESTABLISH MORTG 2 A22 ADJUST MORTGAG 2,4,5 A31 ESTABLISH INTER 2 103 ESTABLISH AN A/R REVENUE AA-AH, AJ, AK 2 105 ESTABLISH DUE FROM OTHER FUNDS AN,AP-AT 2 106 ESTAB DUE FROM OTHER FUNDS -

REDUCTION OF EXPEND AN,AP-AT,GF 2

107 TAXES RECEIVABLE REVENUE AU 1 108 EST AN UNBILLED NOTES RECEIVABLE AU 2 110 ADJUST A/R - EXPENDITURE AZ 2 111 ADJUST INTERGOV RECEIVABLE (FEDERAL) AZ 2 112 ADJUST INTERGOV RECEIVABLE (LOCAL) AZ 2 113 ADJUST ACCOUNTS RECEIVABLE - REVENUE AZ 2 115 ADJUST DUE FROM OTHER FUNDS AZ 2 116 ADJUST DUE FROM OTHER FUNDS- EXP RED AZ 2 120 RECORD INT/LATE FEES ON A/R EXPEND AV 2,I 121 RECORD INT/LATE FEES ON FEDERAL REC AV 2,I 122 RECORD INT/LATE FEES ON LOCAL REC AV 2,I 123 RECORD INT/LATE FEES ON ACCOUNT REC AV 2,I 125 RECORD INT/LATE FEES ON DUE FROM FD AV 2,I 130 WRITE OFF A/R - EXPEND AW 2 131 W/O INTERGOV RECEIVABLE (FEDERAL) AW 2 132 W/O INTERGOV RECEIVABLE (LOCAL) AW 2 133 W/O ACCOUNTS RECEIVABLE REVENUE AW 2 135 W/O OFF REC DUE FROM OTHER FUND AW 2 140 RECORD LOANS RECEIVABLE & ACC REV LA,LB,LC 2

IVABLE OTHER AA-AH,AJ,AK CEIVABLE AA-AH,AJ,AK AGE RE

E RECEIVABLE JA-JH EST RECEIVABLE AA-AH,AJ,AK


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APPEND

able Invo & Remittance Copy

IX 2

Accounts Receiv ice


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APPENDIX 3

DAFR9810 Statement Of Account


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APPENDIX 4

DAFR9820 Delinquent Notice


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APPENDIX 5

DAFR9830 First Delinquent Notice


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APPENDIX 6

DAFR9750 Accounts Receivable Document Status


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APPENDIX 7

DAFR9790 Accounts Receivable Reconciliation


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APPENDIX 8

DAFR9760 Accounts Receivable Aging Report


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ACCOUNTS RECEIVABLE TRAINING

User Training Guide

RELATIONAL STATEWIDEACCOUNTING

andREPORTING SYSTEM

FMIS

Documents

DoIT TRAINING CENTER OFFICE OF INFORMATION … Receivables...doit training center office of information technology ... for problems call fmis helpdesk at 974-5778 ... enter transaction