DoIT TRAINING CENTER OFFICE OF INFORMATION … Inquiry Manual.pdfProg Code 4220 Func Code Leave Blank AP Fund Leave Blank Fund 0001 Other Elements Leave Blank Inquiry Type Let Default

DoITService Desk 45 Calvert Street

Annapolis, MD 21401 (410) 260-7778

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DoIT TRAINING CENTER

OFFICE OF INFORMATION TECHNOLOGY

RSTARS Inquiry

Financial Management Information System

KPMG Peat Marwick Page 1

R*STARS

Financial Inquiry Training, Release 2.0

FINANCIAL INQUIRY TRAINING AGENDA

Objectives

Overview

Financial Inquiry

Document Inquiry

Help Facilities Inquiry Additional information may be found in the R*STARS Data Entry Guide, Chapter 3, Section 3-4.


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OBJECTIVES

To become familiar with R*STARS financial and document inquiry screens

To understand the standard inquiry screen elements and control keys

Be able to inquire on specific documents

Be able to inquire on financial balances


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OVERVIEW

Immediate Information

Immediate Update Capability

Monitoring Tool

Researching Past Events


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FINANCIAL INQUIRY SCREENS

Cash Control Summary Inquiry (57)

Agency/Fund Summary Inquiry (58)

Agency Budget Record Inquiry (61)

Appropriation Record Inquiry (62)

Cash Control Record Inquiry (63)

General Ledger Record Inquiry (65)

Grant Record Inquiry (66)

Agency/Fund Record Inquiry (69)

Project Record Inquiry (80)

General Ledger Account Inquiry (89)

Additional information may be found in the R*STARS Data Entry Guide, Chapter 3, Section 3-4.


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FINANCIAL INQUIRY TIME FRAME STANDARDS

Inquiry Types

Inquiry Year

Inquiry Month


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INQUIRY TYPES

MA (Monthly Activity)

YA (Prior Year Activity)

MY (Month to Date)

YY (Prior Prior Year Activity)

MC (Month Cumulative to Date)

YC (Prior Year Cumulative to Date)


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FINANCIAL INQUIRY BALANCE CALCULATION

STANDARDS

Balance Types

Calculated Account Balances

Detail/Summary Selection Options


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ACCESSING FINANCIAL INQUIRY SCREENS

From the Main Menu, press F8 or type 'RFM' in the "Link To" field to access the Reporting/Inquiry Menu. S000 V2.0 R*STARS ACCOUNTING SYSTEM 03/22/94 11:16 AM LINK TO: RFM REPORTING/INQUIRY MENU DB2A (2) DIM DOCUMENT INQUIRY MENU (3) FI FINANCIAL INQUIRY MENU (4) HELP HELP FACILITIES MENU (5) RPTM REPORTING MENU (6) TRMT TRANSMITTAL PROCESSING MENU F1-HELP F9-INTERRUPT CLEAR-EXIT From the Reporting/Inquiry Menu press F3 or type 'FI' in the "Link To" field and press Enter to access the Financial Inquiry Menu. S000 V2.0 R*STARS ACCOUNTING SYSTEM 03/17/94 09:56 PM LINK TO: FI FINANCIAL INQUIRY MENU DB2A (2) 57 CASH CONTROL SUMMARY (3) 58 AGENCY/FUND SUMMARY (4) 61 AGENCY BUDGET RECORD (5) 62 APPROPRIATION RECORD (6) 63 CASH CONTROL RECORD (7) 65 GENERAL LEDGER RECORD (8) 66 GRANT RECORD (10) 69 AGENCY/FUND RECORD (11) 80 PROJECT RECORD (12) 89 GL ACCOUNT INQUIRY F1-HELP F9-INTERRUPT CLEAR-EXIT


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Exercise 1 Objective: To learn how to inquire on financial data by fiscal month, at the

detail level, at the summarized level, and by inquiry type using the Appropriation Record Inquiry.

Type 62 in the “Link To” field and press Enter. 1. Enter the following information to view balances: Agency T01 Appn Year 95 Appn # T0102 Appr Fund 0001 Other Elements Leave Blank Inquiry Type Let default Detail/Summary Let default Inquiry Year Let default Inquiry Month Let default Press Enter to inquire. S062 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 11:24 AM LINK TO: APPROPRIATION FINANCIAL INQUIRY TRNG AGY: T01 APPN YEAR: 95 APPN #: T0102 WATER QUALITY AND BAY PROGRAMS APPR FUND: 0001 FUND: COMP SRCE/GRP: OBJ/COMP OBJ: PRG CD: LVL: ORG CD: LVL: INQ TYPE: MC INQ YEAR: 95 INQ MONTH: 04 DETAIL/SUMMARY: D CASH BASIS BUD: 1,669,100.01 NET CASH ACT: 31,000.00- ACCR BASIS BUD: 1,669,100.01 REM APPN ALLOT: 101,400.00- ENC BASIS BUD: 1,598,700.01 ACCR CSH AVAIL: 1,669,100.01 ENC CASH AVAIL: 1,598,700.01 BT TITLE AMOUNT BT TITLE AMOUNT 01 APPN ORIG AM 1,900,100.01 02 AP REVISIONS 200,000.00- 14 ACCRUED REVE 3,000.00 15 CASH EXPENDI 31,000.00 18 ENCUMBRANCE 70,400.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT Press F5 to scroll to the next Appropriation Record.


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2. Enter the following information to view balances for the fiscal month 03: Agency T01 Appn Yr 95 Appn # T0102 Appd Fund 0001 Other Elements Leave Blank Inquiry Type Let default Detail/Summary Let default Inquiry Year Let default Inquiry Month 03 Press Enter to inquire. S062 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 11:43 AM LINK TO: APPROPRIATION FINANCIAL INQUIRY TRNG AGY: T01 APPN YEAR: 95 APPN #: T0102 WATER QUALITY AND BAY PROGRAMS APPR FUND: 0001 FUND: COMP SRCE/GRP: OBJ/COMP OBJ: PRG CD: LVL: ORG CD: LVL: INQ TYPE: MC INQ YEAR: 95 INQ MONTH: 03 DETAIL/SUMMARY: D CASH BASIS BUD: 1,899,000.00 NET CASH ACT: 1,000.00- ACCR BASIS BUD: 1,899,000.00 REM APPN ALLOT: 1,400.00- ENC BASIS BUD: 1,898,600.00 ACCR CSH AVAIL: 1,899,000.00 ENC CASH AVAIL: 1,898,600.00 BT TITLE AMOUNT BT TITLE AMOUNT 01 APPN ORIG AM 1,900,000.00 02 AP REVISIONS .00 14 ACCRUED REVE .00 15 CASH EXPENDI 1,000.00 18 ENCUMBRANCE 400.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT Press F5 to scroll to the next Appropriation Record.


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3. Enter the following information to view summary level appropriation balances: Agency T01 Appn Yr 95 Appn # T0102 Appd Fund Leave Blank Other Elements Leave Blank Inquiry Type Let default Detail/Summary S Inquiry Year Let default Inquiry Month 04 Press Enter to inquire. S062 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 11:38 AM LINK TO: APPROPRIATION FINANCIAL INQUIRY TRNG AGY: T01 APPN YEAR: 95 APPN #: T0102 WATER QUALITY AND BAY PROGRAMS APPR FUND: FUND: COMP SRCE/GRP: OBJ/COMP OBJ: PRG CD: LVL: ORG CD: LVL: INQ TYPE: MC INQ YEAR: 95 INQ MONTH: 04 DETAIL/SUMMARY: S CASH BASIS BUD: 2,464,100.01 NET CASH ACT: 36,000.00- ACCR BASIS BUD: 2,464,100.01 REM APPN ALLOT: 107,900.00- ENC BASIS BUD: 2,392,200.01 ACCR CSH AVAIL: 2,464,100.01 ENC CASH AVAIL: 2,392,200.01 BT TITLE AMOUNT BT TITLE AMOUNT 01 APPN ORIG AM 2,500,100.01 02 AP REVISIONS .00 14 ACCRUED REVE 3,000.00 15 CASH EXPENDI 36,000.00 18 ENCUMBRANCE 71,900.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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4. Enter the following information to view monthly activity appropriation balances: Agency T01 Appn Yr 95 Appn # T0102 Appd Fund 0001 Other Elements Leave Blank Inquiry Type MA (Monthly Activity) Detail/Summary D Inquiry Year Let default Inquiry Month 04 Press Enter to inquire. S062 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 11:51 AM LINK TO: APPROPRIATION FINANCIAL INQUIRY TRNG AGY: T01 APPN YEAR: 95 APPN #: T0102 WATER QUALITY AND BAY PROGRAMS APPR FUND: 0001 FUND: COMP SRCE/GRP: OBJ/COMP OBJ: PRG CD: LVL: ORG CD: LVL: INQ TYPE: MA INQ YEAR: 95 INQ MONTH: 04 DETAIL/SUMMARY: D CASH BASIS BUD: 232,399.99- NET CASH ACT: 32,500.00- ACCR BASIS BUD: 232,399.99- REM APPN ALLOT: 102,500.00- ENC BASIS BUD: 302,399.99- ACCR CSH AVAIL: 232,399.99- ENC CASH AVAIL: 302,399.99- BT TITLE AMOUNT BT TITLE AMOUNT 01 APPN ORIG AM 100.01 02 AP REVISIONS 200,000.00- 14 ACCRUED REVE 3,000.00 15 CASH EXPENDI 32,500.00 18 ENCUMBRANCE 70,000.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 2 Objective: To learn how to access the Agency Budget Inquiry. Type 61 in the "Link To" field and press Enter 1. Enter the following information: Agency T01 AY 95 Org Code 4000 Prog Code 4220 Func Code Leave Blank AP Fund Leave Blank Fund 0001 Other Elements Leave Blank Inquiry Type Let Default Inquiry Year Let Default Inquiry Month Let Default Detail/Summary Let Default Press Enter to inquire.


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S061 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 12:16 PM LINK TO: AGENCY BUDGET FINANCIAL INQUIRY TRNG AGENCY: T01 AY: 95 ORG CODE: 4000 PGM CODE: 4220 FUNC CODE: AP FUND: FUND: 0001 GRANT/PH: PROJECT/PH: COMP SRC/GRP: OBJ/COBJ/AGY OBJ: 0301 AGY OBJ GROUP: ORG LEVEL: 02 WATER RESOURCES PGM LEVEL: 03 BAY PROGRAMS FUNC LEVEL: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) DETAIL/SUMMARY: D INQ YEAR: 95 INQ MONTH: 04 AGENCY BUDG AVAILABLE: 20,600.00 AGENCY BUDG PCT AVL: 16.89 BT TITLE AMOUNT BT TITLE AMOUNT 09 AGY ORIG BUD 122,000.00 15 CASH EXPENDI 31,000.00 18 ENCUMB. OUTS 70,400.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 3 Objective: To learn how to access the Agency/Fund Record Inquiry. Type 69 in the "Link To" field and press Enter 1. Enter the following information: Agency T01 Ap Year 95 Appr Fund 0001 Fund Leave Blank Inq Type Let Default Detail/Summary Let Default Inq Year Let Default Inq Month Let Default Press Enter to inquire. S069 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 12:36 PM LINK TO: AGENCY/FUND RECORD INQUIRY TRNG AGENCY: T01 AP YEAR: 95 APPR FUND: 0001 FUND: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) DETAIL/SUMMARY: D INQ YEAR: 95 INQ MONTH: 04 REM APPROP ALLOT: 12,306,800.01 NET CSH ACT: 299,950.00 APP ACCR CSH AVL: 12,306,800.01 APP CSH AVL: 12,306,800.01 APP ENCM CSH AVL: 12,236,400.01 BT TITLE AMOUNT BT TITLE AMOUNT 01 APPN ORIG AM 12,206,850.01 02 AP REVISIONS 200,000.00- 12 CASH REVENUE 331,950.00 14 ACCRUED REVE 106,822.00 15 CASH EXPENDI 32,000.00 18 ENCUMBRANCE 70,400.00 34 PENDING AMEN .00 F1-HELP F5-NEXT RECORD F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 4 Objective: To learn how to access the General Ledger Record Inquiry. Type 65 in the "Link To" field and press Enter 1. Enter the following information: Agency T01 Comp GL 0501 Agy GL Leave Blank Fund 0001 Index 10000 PCA 12100 Comp Obj 4959 Agy Obj Leave Blank Org Code 1000 Pgm Code 1200 Appn Yr 95 Appn No 50012 Other Elements Leave Blank Inq Type Let Default Inq Year Let Default Inq Month Let Default Press Enter to inquire.


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S065 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 12:51 PM LINK TO: GENERAL LEDGER RECORD INQUIRY TRNG AGY: T01 COMP/AGY GL: 0501 FUND: 0001 INDEX: 10000 PCA: 12100 COMP/AGY OBJ: 4959 ORG CODE: 1000 PGM CD: 1200 APPN YR: 95 APPN NO: 50012 GRANT/PH: SUBGRANTEE: PROJ/PH: AGY CD - 1: 2: 3: NACUBO - FUND: SUBFUND: FUNCTION: DEBT/INV ISSUE #: CONTRACT #: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) INQ YEAR: 95 INQ MONTH: 04 BEGINNING BALANCE ACTIVITY ENDING BALANCE DIR: .00 802.00 802.00 IND: .00 .00 .00 BAL: .00 802.00 802.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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2. Change the Inquiry Month to 03 and press Enter S065 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 12:58 PM LINK TO: GENERAL LEDGER RECORD INQUIRY TRNG AGY: T01 COMP/AGY GL: 0501 FUND: 0001 INDEX: 10000 PCA: 12100 COMP/AGY OBJ: 4959 ORG CODE: 1000 PGM CD: 1200 APPN YR: 95 APPN NO: 50012 GRANT/PH: SUBGRANTEE: PROJ/PH: AGY CD - 1: 2: 3: NACUBO - FUND: SUBFUND: FUNCTION: DEBT/INV ISSUE #: CONTRACT #: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) INQ YEAR: 95 INQ MONTH: 03 BEGINNING BALANCE ACTIVITY ENDING BALANCE DIR: .00 202.00 202.00 IND: .00 .00 .00 BAL: .00 202.00 202.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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3. Change the Inquiry Month to 04 and the Inquiry Type to MA (Monthly Activity) and Press Enter.

S065 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 12:59 PM LINK TO: GENERAL LEDGER RECORD INQUIRY TRNG AGY: T01 COMP/AGY GL: 0501 FUND: 0001 INDEX: 10000 PCA: 12100 COMP/AGY OBJ: 4959 ORG CODE: 1000 PGM CD: 1200 APPN YR: 95 APPN NO: 50012 GRANT/PH: SUBGRANTEE: PROJ/PH: AGY CD - 1: 2: 3: NACUBO - FUND: SUBFUND: FUNCTION: DEBT/INV ISSUE #: CONTRACT #: INQ TYPE: MA (MA, YA, MY, YY, MC, YC) INQ YEAR: 95 INQ MONTH: 04 BEGINNING BALANCE ACTIVITY ENDING BALANCE DIR: 202.00 600.00 802.00 IND: .00 .00 .00 BAL: 202.00 600.00 802.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 5 Objective: To learn how to access the Summary General Ledger Inquiry. Type 89 in the "Link To" field and press Enter 1. Enter the following information: Agency T01 Comptroller GL 0501 Agency GL Leave Blank State Fund Group Leave Blank Appr Fund Leave Blank Fund 0001 Other Elements Leave Blank Inquiry Type Let Default Detail/Summary Let Default Inquiry Year Let Default Inquiry Year Let Default Press Enter to inquire. S089 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 01:00 PM LINK TO: SUMMARY GENERAL LEDGER ACCOUNT INQUIRY TRNG AGENCY: T01 USER ACCEPTANCE AGENCY COMPTROLLER GL: 0501 ACCOUNTS RECEIVABLE AGENCY GL: STATE FUND GROUP: 2000 STATE FUND GROUP 2 APPR FUND: 0001 GENERAL FUND FUND: 0001 GENERAL FUND ORG: TC: 103 GRANT/PH: PROJ/PH: DEBT/INV ISSUE #: NACUBO FUND/SUBFUND: INQ TYPE: MC (MA,YA,MY,YY,MC,YC) DETAIL/SUMMARY: D INQ YEAR: 95 INQ MONTH: 04 BEGINNING BALANCE DEBIT CREDIT ENDING BALANCE .00 108,072.00 .00 108,072.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 6 Objective: To learn how to access the Grant Financial Inquiry. Type 66 in the "Link To" field and press Enter. 1. Enter the following information to view detail balances: Agency T01 Grant No 012345 Grant Ph Leave Blank Fund Leave Blank Comp Obj 0301 Agy Obj Leave Blank Grant Object Leave Blank Inq Type Let Default Detail/Summary Let Default Inq Year Let Default Inq Month Let Default Press Enter to inquire S066 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 01:26 PM LINK TO: GRANT FINANCIAL INQUIRY TRNG AGENCY: T01 GRANT NO/PH: 012345 FUND: COMP AGY/OBJ: 0301 GRANT OBJECT: TITLE: ROCKERFELLER POLLUTION GRANT GRANT CAT: 112288 WATER POLLUTION DONATION GRANT GRANTOR ID: 77777777777777 GRANTOR NAME: ROCKERFELLER FOUNDATION GRANT TYPE: 01 INQ TYPE: MC (MA, YA, MY, YY, MC, YC) DETAIL/SUMMARY: D INQ YEAR: 95 INQ MONTH: 04 EXPEND BUDGET BALANCE: 1,200.00 BT TITLE AMOUNT BT TITLE AMOUNT 26 EXPEN BUDGET 1,200.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Press F5 to scroll to the next record. 2. Change the following information to view summary balances: Comp Object Leave Blank Summary/Detail S Press Enter to inquire S066 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 03:16 PM LINK TO: GRANT FINANCIAL INQUIRY TRNG AGENCY: T01 GRANT NO/PH: 012345 FUND: COMP AGY/OBJ: GRANT OBJECT: TITLE: ROCKERFELLER POLLUTION GRANT GRANT CAT: 112288 WATER POLLUTION DONATION GRANT GRANTOR ID: 77777777777777 GRANTOR NAME: ROCKERFELLER FOUNDATION GRANT TYPE: 01 INQ TYPE: MC (MA, YA, MY, YY, MC, YC) DETAIL/SUMMARY: S INQ YEAR: 95 INQ MONTH: 04 EXPEND BUDGET BALANCE: 2,050.00 BT TITLE AMOUNT BT TITLE AMOUNT 15 CASH EXPENDI 150.00 26 EXPEN BUDGET 2,200.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 7 Objective: To learn how to access the Cash Control Record Inquiry. Type 63 in the "Link To" field and press Enter. 1. Enter the following information to view cash balances: Agency T01 Appd Fund Leave Blank Fund 0001 Grant No /Ph Leave Blank Inq Type Let Default Summary/Detail Let Default Inq Year Let Default Inq Month Let Default S063 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 01:39 PM LINK TO: CASH CONTROL FINANCIAL INQUIRY TRNG AGENCY: T01 APPR FUND: FUND: 0001 GRANT NO/PHASE: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) DETAIL/SUMMARY: D INQ YEAR: 95 INQ MONTH: 04 CASH BALANCE: 269,950.00 BT TITLE AMOUNT BT TITLE AMOUNT 12 CASH REVENUE 331,950.00 15 CASH EXPENDI 62,000.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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DOCUMENT INQUIRY SCREENS

Project Transactions Inquiry (56)

Vendor Document Inquiry (59)

Document Record Inquiry (64)

Grant Transactions Inquiry (67)

Accounting Event Inquiry (84)

Vendor Transactions Inquiry (85)

Document Transactions Inquiry (86) Additional information may be found in the R*STARS Data Entry Guide, Chapter 3, Section 3-4.


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ACCESSING DOCUMENT INQUIRY SCREENS From the Main Menu, press F8 or type 'RFM' in the "Link To" field to access the Reporting/Inquiry Menu. S000 V2.0 R*STARS ACCOUNTING SYSTEM 03/22/94 11:16 AM LINK TO: RFM REPORTING/INQUIRY MENU DB2A (2) DIM DOCUMENT INQUIRY MENU (3) FI FINANCIAL INQUIRY MENU (4) HELP HELP FACILITIES MENU (5) RPTM REPORTING MENU (6) TRMT TRANSMITTAL PROCESSING MENU F1-HELP F9-INTERRUPT CLEAR-EXIT From the Reporting/Inquiry Menu press F2 or type 'DIM' in the "Link To" field and press Enter to access the Document Inquiry Menu. S000 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 01:45 PM LINK TO: DIM DOCUMENT INQUIRY MENU TRNG (2) 68 CONTRACT RECORD (3) 56 PROJECT TRANSACTIONS (4) 59 VENDOR DOCUMENT INQUIRY (5) 64 DOCUMENT RECORD (6) 67 GRANT TRANSACTIONS (7) 84 ACCOUNTING EVENT (8) 85 VENDOR TRANSACTIONS (10) 86 DOCUMENT TRANSACTIONS (11) 104 CUSTOMER BALANCE INQUIRY F1-HELP F9-INTERRUPT CLEAR-EXIT


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Exercise 8 Objective: To learn how to inquire on accounting transactions using the

Document Transaction Inquiry. Type 86 in the “Link To” field and press Enter 1. Enter the following information to view transactions: Agency T01 Document No VR013233 Document Sfx Leave Blank Rec Type Let Default Eff Date Range Let Default Press Enter to inquire. S086 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 02:05 PM LINK TO: DOCUMENT TRANSACTION INQUIRY TRNG AGY: T01 DOCUMENT NO/SUFFIX: VR013233 REC TYPE: A EFF DATE RANGE: TO 102194 --------TRANS ID-------- TC D DT PAYMENT # REF DOC/SFX TRANSACTION AMOUNT R M INDEX PCA AY COBJ AOBJ VENDOR NO/MC AP FUND FUND S T01 10/23/94 A D6C 00001 222 11/94 50.00 10000 12100 95 0301 1041013951 000 0001 0001 T01 10/23/94 A D6C 00002 222 11/94 150.00 10000 20100 95 0301 1041013951 000 0001 0001 F1-HELP F2-DETAIL F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Accounting Event Inquiry. Type 84 in the “Link To” field and press Enter 1. Enter the following information to view transactions: Agency T01 Batch Date 102394 Type A No D6C Sequence 00001 Rec Type Let Default Press Enter to inquire. S084 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 02:11 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY TRNG BATCH: AGENCY T01 DATE 102394 TYPE A NO D6C SEQ NO 00001 REC TYPE: A STATUS: A GL: DR1 3500 CR1 0070 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: T01 DOC DATE: EFF DATE: 102194 DUE DATE: 111194 SERV DATE: 101294 CUR DOC/SFX: VR013233 001 REF DOC/SFX: MOD: AGENCY: T01 TRANS CODE: 222 INDEX: 10000 PCA: 12100 AY: 95 COMP/AGY OBJ: 0301 AMOUNT: 50.00 RVS: DISCOUNT: .00 FO: PDT: W4 CI: PROP #: 1099: INV-NO: 2135-6881 DT: 101194 DESC: PRINTING SERVICES VEND/MC: 1041013951 000 NAME: ACME PRINTING CO CONT NO: CITY: WILINGTON ST: MA ZIP: 07887 PMT-NO: DT: AP NO: 50012 FUND: 0001 GL AC/AGY: 3500 GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: DEBT/INVEST ISSUE #: PMT TYPE: INT TM: 0 BK: DISC-DT: TM: PEN-DT: TM: PEN AMT: .00 LAST PROC - DT: 10231994 TIME: 1404 APPROVAL DT: F1-HELP F2-VENDOR TRANS F4-DOC TRANS F5-NEXT F9-INT ENTER-INQUIRE CLEAR-EXIT


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Vendor Transaction Inquiry. Type 85 in the “Link To” field and press Enter 1. Enter the following information to view transactions: Vendor No/MC 1041013951 000 Agy T01 Doc Type VR Invoice # 2135-6881 Other Elements Let Default Press Enter to inquire. S085 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 02:19 PM LINK TO: VENDOR TRANSACTION INQUIRY TRNG VEND NO/MC: 1041013951 000 AGY: T01 DOC TYPE: VR INV#: 2135-6881 VEND NAME: ACME PRINTING CO REC TYPE: A APPR FUND: FUND: EFF DATE RANGE: TO 102194 CUR DOC/SFX REF DOC/SFX INVOICE # TC PDT PMT- # DATE APPR DT AP FUND FUND INDEX PCA AY COBJ AOBJ TRANS AMT R VR013233 001 2135-6881 222 W4 0001 0001 10000 12100 95 0301 50.00 VR013233 002 2135-6881 222 W4 0001 0001 10000 20100 95 0301 150.00 F1-HELP F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 11 Objective: To learn how to inquire into the Document Record Inquiry. Type 64 in the “Link To” field and press Enter. 1. Enter the following information to view transactions: Agy T01 Doc No AA444444 Doc Sfx Leave Blank Inq Month Let Default Inq Type Let Default Inq Month Let Default Press Enter to inquire. S064 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 02:26 PM LINK TO: DOCUMENT RECORD INQUIRY TRNG AGY: T01 DOC NO/SFX: AA444444 001 CREATE DATE: 102394 CLOSE DATE: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) INQ YEAR: 95 INQ MONTH: 04 DOC BALANCE: 200.00 BT TITLE AMOUNT BT TITLE AMOUNT 01 ORIGINAL AMT 200.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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Exercise 12 Objective: To learn how to access the Vendor Document Inquiry. Type 59 in the “Link To” field and press Enter 1. Enter the following information to view transactions: Agy T01 Vendor No/MC 1222222222 000 Doc Type AA FY 95 Press Enter to inquire. S059 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 10/23/94 02:30 PM LINK TO: VENDOR DOCUMENT INQUIRY TRNG AGY: T01 VENDOR NO/MC: 1222222222 000 DOC TYPE: AA FY: 95 VENDOR NAME: AJAX CORP S DOC NO / SFX CREATE DATE DOC DATE DOC BALANCE AA444444 001 10231994 10201994 200.00 NO MORE RECORD(S) FOUND F1-HELP F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT


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HELP SCREEN FACILITIES

Index Selection Inquiry (77)

Program Cost Account (PCA) Selection Inquiry (78)

Comptroller Object Selection Inquiry (79)

Agency Object Selection Inquiry (81)

Vendor Number Inquiry (3N)

Vendor Alpha Name Search Inquiry (3A)

Additional information may be found in the R*STARS Data Entry Guide, Chapter 3, Section 3-4.


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MODULE REVIEW

True or False. 1. The default inquiry type is MA. 2. At least 3 digits of the Vendor number must be input to use the Vendor Number Inquiry. 3. Financial Inquires provide transaction level information. 4. The Inquiry Month represents the calendar month. 5. The Detail/Summary option is available on document inquiry screens.

Documents

DoIT TRAINING CENTER OFFICE OF INFORMATION … Inquiry Manual.pdfProg Code 4220 Func Code Leave Blank AP Fund Leave Blank Fund 0001 Other Elements Leave Blank Inquiry Type Let Default