DoH Multi-page Template€¦ · Web viewAuthor: Deptartment of Health Created Date: 07/15/2020 00:02:00 Title: DoH Multi-page Template Subject: Word Template Keywords: template,

Information and Performance Governance

Data Dictionary – [Mental Health Data Collection]

July 2020


Version Control Date Version Description Modified by

29/06/2020 0.1 Original Version Cheng Chiou/Daniel Brewster

30/06/2020 0.1 Template standardisation Catherine Ayling

Abbreviations and ReferencesAbbreviation /

Reference Full Form

IPG Information and Performance Governance

HMDS Hospital Morbidity Data System

DoH Department of Health (WA)

ISPD Information and System Performance Directorate

HMDC Hospital Morbidity Data Collection

1


Contents

Account Number.........................................................................................................................5Activation Date............................................................................................................................6Admission Date/Time.................................................................................................................7Assessment Collection Date.....................................................................................................8Assessment Collection Financial Month..................................................................................9Assessment Collection Financial Year...................................................................................10Assessment Episode Identifier................................................................................................11Assessment Scale....................................................................................................................12Care Type.................................................................................................................................. 13Care Type Code........................................................................................................................14Collection Occasion Code.......................................................................................................15Collection Occasion.................................................................................................................16Collection Stage........................................................................................................................17Collection Status...................................................................................................................... 18Collection Status Raw..............................................................................................................19Contact Program Identifier......................................................................................................20Deactivation Date/Time............................................................................................................21Diagnosis Admission Principal Code.....................................................................................22Diagnosis Assessment Principal Code..................................................................................23Diagnosis Discharge Code......................................................................................................24Discharge Date/Time................................................................................................................25Episode Stream Identifier........................................................................................................26Establishment Mental Health District......................................................................................27Establishment Mental Health District Code............................................................................28Establishment Mental Health - Health Service Provider.......................................................29Establishment Mental Health Organisation............................................................................30Establishment Mental Health Organisation Code..................................................................31Establishment Mental Health Program...................................................................................32Establishment Mental Health Program Code.........................................................................33Establishment Mental Health Setting......................................................................................34Establishment Mental Health Stream......................................................................................35Establishment Mental Health Stream Code............................................................................36Establishment Mental Health Stream Type............................................................................37Event Identifier..........................................................................................................................38

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Focus of Care Code..................................................................................................................39Focus of Care - Phase of Care Code.......................................................................................40Health of the Nation Outcome Scales Behaviour Score.......................................................41Health of the Nation Outcome Scales Children and Adolescent Social Score...................42Health of the Nation Outcome Scales Children and Adolescent Symptom Score.............43Health of the Nation Outcome Scales Children and Adolescent Total Score.....................44Health of the Nation Outcome Scales Children and Adolescent Behaviour Score............45Health of the Nation Outcome Scales Children and Adolescent Impairment Score...........46Health of the Nation Outcome Scales Impairment Score......................................................47Health of the Nation Outcome Scales Social Score..............................................................48Health of the Nation Outcome Scales Symptoms Score.......................................................49Health of the Nation Outcome Scales Total Score................................................................50Item 1......................................................................................................................................... 51Item 2......................................................................................................................................... 52Item 3......................................................................................................................................... 53Item 4......................................................................................................................................... 54Item 5......................................................................................................................................... 55Item 6......................................................................................................................................... 56Item 7......................................................................................................................................... 57Item 8......................................................................................................................................... 58Item 8a....................................................................................................................................... 59Item 9......................................................................................................................................... 60Item 10....................................................................................................................................... 61Item 11....................................................................................................................................... 62Item 12....................................................................................................................................... 63Item 13....................................................................................................................................... 64Item 14....................................................................................................................................... 65Item 15....................................................................................................................................... 66NOCC Collection Occasion Identifier......................................................................................67NOCC Episode Identifier..........................................................................................................68Patient Age on Admission.......................................................................................................69Patient Age on Contact............................................................................................................70Patient Ethnicity........................................................................................................................71Patient Ethnicity Code..............................................................................................................72Patient Identifier........................................................................................................................73Patient Residential Postcode..................................................................................................74

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Patient Sex................................................................................................................................75Patient Sex Code...................................................................................................................... 76Person ID...................................................................................................................................77Person Identifier Raw...............................................................................................................78Phase of Care............................................................................................................................79Planned Admit Date/Time........................................................................................................80Planned Discharge Date/Time.................................................................................................81Reception Date/Time................................................................................................................82Service Contact Client Present................................................................................................83Service Contact End Date/Time...............................................................................................84Service Contact Medium..........................................................................................................85Service Contact Medium Code................................................................................................86Service Contact Session Type................................................................................................87Service Contact Session Type Code.......................................................................................88Service Contact Start Date/Time.............................................................................................89Venue Code...............................................................................................................................90Ward on Admission..................................................................................................................91Ward on Discharge...................................................................................................................92

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Account Number

Field name - Dataset: account_number - [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems:

VISITNUMBER – [PSOLIS]VISITNUMBER – [MIND DL]ACCOUNT_NUMBER – [MIND IL]ACCOUNT_NUMBER – [MIND BL]

Definition: The unique identifier of a hospital episode of care

Requirement status: Mandatory

Data type: String

Format: X[X(11)]

Permitted values:

Guide for UseThe Account/Admission Number can be alphanumeric or numeric up to a maximum of 12 characters. The data item may be used to link the NOCC measures to the corresponding admitted patient episodes in the Hospital Morbidity Data System (HMDS).

The Account/Admission Number can also be referred to as the Visit Number for WebPAS patients.

Requirement Status: Mandatory only for admitted clients.

EXAMPLE

A mental health client is admitted into an inpatient program, and undertake a HONOS 65* assessment and a RUG-ADL assessment within an episode of care. Each of these service event items has the same account/admission number recorded, as:

ACCOUNT_NUMBER: 000000222460

5


Activation Date

Field name - Dataset: activation_datetime - [Masterfile] - vw_mental_health_NOCC_analytical_reporting


ACTIVATIONDATE – [PSOLIS]ACTIVATIONDATE – [MIND DL]ACTIVATION_DATETIME – [MIND IL]ACTIVATION_DATETIME – [MIND BL]

Definition:The date when the mental health client was admitted or activated into a service within the specified Mental Health Service Setting


Data type: Datetime

Format: YYYY-MM-DD

Permitted values:

Guide for Use

Requirement Status: Mandatory if client is activated

In admitted and community residential settings this is the actual or statistical date of admission. In the ambulatory setting this is the date on which the episode of mental health care within that setting was initiated.

It may or may not be equivalent to the original date of 'entry to care' within the ambulatory service.

EXAMPLES

A user activates a mental health client into a program on the 10 th June 2015. The system automatically records the activation date asACTIVATION_DATETIME: 2015-06-10

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Admission Date/Time

Field name - Dataset:admission_datetime – [Masterfile]- vw_mental_health_inpatient_program_analytical_reporting


ACTIVATIONDATE – [PSOLIS]ACTIVATIONDATE – [MIND DL]ADMISSION_DATETIME – [MIND IL]ADMISSION_DATETIME – [MIND BL]

Definition: Date and time the client was admitted into the MHS


Data type: Datetime

Format: YYYY-MM-DD HH:MM

Permitted values:

Guide for Use

Requirement Status: Mandatory if client is admitted

In admitted and community residential setting this is the actual or statistical date of admission to the MHS.

A formal admission is the commencement of the client’s treatment within a hospital. The formal admission may commence in a general ward or commence as a direct admission to a mental health ward (program).

A statistical admission is a process that occurs within an episode of care to capture commencement of particular change to the client’s treatment, i.e. change of care type.

EXAMPLE

A user admits a client into a Mental Health ward on the 10 March 2017 at 10am; ADMISSION_DATETIME: 2017-03-10 10:00

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Assessment Collection Date

Field name - Dataset: assessment_collection_date – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


COLLECTIONDATE – [PSOLIS]COLLECTIONDATE – [MIND DL]ASSESSMENT_COLLECTION_DATE – [MIND IL]ASSESSMENT_COLLECTION_DATE – [MIND BL]

Definition:The date the NOCC collection occasion is due to be collected at specified setting at an admission, review, or discharge


Data type: Datetime

Format: YYYY-MM-DD HH:MM:SS

Permitted values:

Guide for Use

The collection date should be distinguished from the actual date of entry of the NOCC assessment measures that are required at the specific occasion.

EXAMPLE

A mental health client is activated into a MH Youth Outpatient program, and attends a review on 01/08/2016 at 10am, where three NOCC assessments are collected: HoNOS, Kessler 10+ and LSP-16. All three of these assessment measures share the same assessment collection date:

ASSESSMENT_COLLECTION_DATE: 2016-08-01 10:00:00.000

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Assessment Collection Financial Month

Field name - Dataset: assessment_collection_financial_month – [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems: DERIVED

Definition: The financial month of the year in which the NOCC assessment collection occurred

Requirement status:Data type:Format:Permitted values:

Guide for Use

9


Assessment Collection Financial Year

Field name - Dataset: assessment_collection_financial_year – [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems: DERIVED

Definition: The financial year in which the NOCC assessment collection occurred


Guide for Use

10


Assessment Episode Identifier

Field name - Dataset: assessment_identifier – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


CLIENTASSESSMENTID – [PSOLIS]CLIENTASSESSMENTID – [MIND DL]ASSESSMENT_IDENTIFIER – [MIND IL]ASSESSMENT_IDENTIFIER – [MIND BL]

Definition: Unique identifier for each NOCC assessment collection at a specified collection occasion and treatment setting


Data type: String

Format: X(8)

Permitted values:

Guide for Use

This is a system generated identifier for each NOCC Episode (the complete period of treatment from admission/activation to discharge/deactivation) This ID is assigned to all NOCC assessment measures collected within that episode of care.

EXAMPLE

A mental health client is activated into a MH Youth Outpatient program, and attends a review on 01/08/2016, where three NOCC assessments are collected: HoNOS, Kessler 10+ and LSP-16.

The client then attends a review 01/11/2016, where the same three NOCC assessments are collected.

All six of these assessment measures share the same episode identifier: NOCC_EPISODE_IDENTIFIER: 12830

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Assessment Scale

Field name - Dataset: assessment_scale – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


ASSESS_SCALE_NAME – [PSOLIS]ASSESS_SCALE_NAME – [MIND DL]ASSESSMENT_SCALE – [MIND IL]ASSESSMENT_SCALE – [MIND BL]

Definition: A code assigned to each specific assessment outcome measure and version/s included in the NOCC collection


Data type: Numeric

Format: NN

Permitted values:

1 – HoNOSCA2 – CGAS3 – FIHS4 – HoNOS5 – LSP – 166 – MHI7 – HoNOS 65+8 – RUG – ADL9 – KESSLER 10+10 – KESSLER 1011 – SDQ PC112 – SDQ PC213 – SDQ PY114 – SDQ PY215 – SDQ YR116 – SDQ YR217 – SDQ TC119 – SDQ TY120 – SDQ TY221 – NOCC CLEARANCE

Guide for Use

This is the numerical code that represents the NOCC outcome measure used to assess the mental health consumer’s current health status at the collection occasion. The NOCC protocol determines which instrument or measure is required, based on the setting, collection reason and stream (age group) of the mental health service program.

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Care Type

Field name - Dataset:care_type – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


CARETYPESTATUSID – [PSOLIS]CARETYPESTATUSID – [MIND DL]CARE_TYPE – [MIND IL]CARE_TYPE – [MIND BL]

Definition: The care type provided during an episode of care


Data type: Numeric

Format: NN

Permitted values:

21 - Acute Care22 - Rehabilitation Care23 - Palliative Care24 - Psychogeriatric Care25 - Maintenance Care26 - Newborn27 - Organ Procurement28 - Boarder29 - Geriatric Evaluation and Management32 - Mental Health Care

Guide for Use

13


Care Type Code

Field name - Dataset:care_type_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


CARETYPESTATUSID – [PSOLIS]CARETYPESTATUSID – [MIND DL]CARE_TYPE_CODE – [MIND IL]CARE_TYPE_CODE – [MIND BL]

Definition: Care type assigned to patient at time of admission, as represented by code


Data type: Numeric

Format: NN

Permitted values:

21 Acute Care22 Rehabilitation Care23 Palliative Care24 Psychogeriatric Care25 Maintenance Care26 Newborn27 Organ Procurement28 Boarder29 Geriatric Evaluation and Management32 Mental Health Care

Guide for Use

For admitted patients, the type of care received will determine the appropriate casemix classification used to classify the episode of care.

Admissions to mental health inpatient programs are determined by classifying the Care Type as Mental Health Care.

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Collection Occasion Code

Field name - Dataset: collection_occasion_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


COLLECTIONOCCASIONTYPEID – [PSOLIS]COLLECTIONOCCASIONTYPEID – [MIND DL]COLLECTION_OCCASION_CODE – [MIND IL]COLLECTION_OCCASION_CODE – [MIND BL]

Definition:This identifies the occasion when the NOCC assessment is collected within a specified setting at an admission, review, or discharge


Data type: Numeric

Format: N[N(2)]

Permitted values:

1 Referral2 Activation3 Admission (Patient)4 Review (Inpatient)5 Deactivation6 Discharge (Inpatient)7 Review8 Referral Inpatient9 Reverse Deactivation10 Reverse Discharge (Inpatient)

Guide for Use

The Collection Occasion relates to a range of key events that may occur with the context of an Episode of Mental Health Care and indicates whether the occasion where the client has a NOCC collected is related to an admission to, review or discharge from an inpatient, community residential or ambulatory care setting.

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Collection Occasion

Field name - Dataset: collection_occasion – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


COLLOCC_DESCRIPTION – [PSOLIS]COLLOCC_DESCRIPTION – [MIND DL]COLLECTION_OCCASION – [MIND IL]COLLECTION_OCCASION – [MIND BL]

Definition: The collection stage type - Admission, Review or Discharge

Requirement status:Data type: String

Format: X(10)

Permitted values:

Guide for Use

16


Collection Stage

Field name - Dataset: collection_stage – [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems:DERIVEDCOLLECTION_STAGE – [MIND IL]COLLECTION_STAGE – [MIND BL]

Definition: The collection stage type - Admission, Review or Discharge


Format: X(10)

Permitted values:

Guide for Use

17


Collection Status

Field name - Dataset: collection_status – [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems:DERIVEDCOLLECTION_STATUS – [MIND IL]COLLECTION_STATUS – [MIND BL]

Definition:The collection status calculated by MIND (the Mental Health Information Data Collection) according to IHPA guidelines


Guide for Use

18


Collection Status Raw

Field name - Dataset: collection_status_raw – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


COLLSTATUS_DESCRIPTION – [PSOLIS]COLLSTATUS_DESCRIPTION – [MIND DL]COLLECTION_STATUS_RAW – [MIND IL]COLLECTION_STATUS_RAW – [MIND BL]

Definition:The completion status of a particular NOCC assessment measure entered, including the reason that the assessment measure was not completed (collected)


Data type: Numeric

Format: N[N(1)]

Permitted values:

1 – Complete2 – Not Completed Due to Temporary Contraindication4 – Not Completed Due to General Exclusion5 – Not Completed Due to Refusal by the Client7 – Not Completed for Reasons Not Elsewhere Classified8 – Not Completed due to Protocol Exclusion10 – Partially Complete11 – Not Completed due to Cultural Inappropriateness12 – Previous Outcome Measure is Clinically Relevant and Accepted13 – Complete within Last 7 Days at Different Stream14 – Offered to Client, Awaiting Response15 – Follow Up SDQ Version Used16 – Dismissed – Automatic Cleanup17 – Dismissed – Manual Program Exclusion18 – Dismissed – Manual User19 – Dismissed – Service Split/ Amalgamation20 – Dismissed – Restructure

Guide for UseThe Collection Status describes the outcome of an assessment measure in terms of completion

EXAMPLES:

A mental health client is referred a MH program, and a NOCC assessment is scheduled. However, the client refuses to complete the Kessler10 (consumer rate measure). The collection status for this assessment measure is recorded as:

COLLECTION_STATUS_RAW_CODE = 5

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COLLECTION_STATUS_RAW = ‘Not Completed Due To Refusal By The Client’Contact Program Identifier

Field name - Dataset:contact_program_identifier – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


CONTACTPROGRAMID – [PSOLIS]CONTACTPROGRAMID – [MIND DL]CONTACT_PROGRAM_IDENTIFIER – [MIND IL]CONTACT_PROGRAM_IDENTIFIER – [MIND BL]

Definition: Unique identifier for the clients current program contact


Data type: Numeric

Format: N[N(20)]

Permitted values:

Guide for Use

Requirement Status: Mandatory if client is admitted

This is a system-generated contact program identifier that is generated when a client is admitted into a PSOLIS program and stream. It is not visible to front end users of PSOLIS.

If a client has been admitted into multiple programs within a stream, the client will have multiple contact program IDs within the stream.

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Deactivation Date/Time

Field name - Dataset: deactivation_datetime – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


DEACTIVATIONDATE – [PSOLIS]DEACTIVATIONDATE – [MIND DL]DEACTIVATION_DATETIME – [MIND IL]DEACTIVATION_DATETIME – [MIND BL]

Definition:The date and time at which the mental health client is deactivated from a community mental health service program


Data type: Datetime


Permitted values:

Guide for Use

In inpatient and community residential settings this is the actual or statistical date of discharge. In the ambulatory setting this is the date on which the client was deactivated from a community mental health service program.

EXAMPLE

A user deactivates a mental health client from a program at 09:01:36 on the 10 th June 2016. The system automatically records the deactivation date time as:

DEACTIVATION_DATETIME: 2016-06-10 09:01:36.000

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Diagnosis Admission Principal Code

Field name - Dataset: diagnosis_admission_principal_code – [Masterfile] - vw_mental_health_service_event_analytical_reporting


ADMDIAG1 – [PSOLIS]ADMDIAG1 – [MIND DL]DIAGNOSIS_ASSESSMENT_PRINCIPAL_CODE – [MIND IL]DIAGNOSIS_ASSESSMENT_PRINCIPAL_CODE – [MIND BL]

Definition: International Classification of Diseases code for the mental health client’s principal diagnosis at activation


Data type: String

Format: X[X(9)]

Permitted values:

Guide for Use


22


Diagnosis Assessment Principal Code

Field name - Dataset: diagnosis_assessment_principal_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


NOCCDIAG1 – [PSOLIS]NOCCDIAG1 – [MIND DL]DIAGNOSIS_ASSESSMENT_PRINCIPAL_CODE – [MIND IL]DIAGNOSIS_ASSESSMENT_PRINCIPAL_CODE – [MIND BL]

Definition: International Classification of Diseases code for the mental health client’s principal diagnosis at assessment


Data type: String

Format: X[X(11)]

Permitted values: ICD-10-AM diagnosis codes

Guide for Use


The principal diagnosis is recorded at time of client’s NOCC assessment. If the principal diagnosis was recorded at the time of activation, then this principal diagnosis is pre-populated.

23


Diagnosis Discharge Code

Field name - Dataset: diagnosis_discharge_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


DSCHDIAG1 – [PSOLIS]DSCHDIAG1 – [MIND DL]DIAGNOSIS_DISCHARGE – [MIND IL]DIAGNOSIS_DISCHARGE – [MIND BL]

Definition:Diagnosis code recorded at the time of deactivation/discharge of a mental health client from an ambulatory, inpatient or community residential program


Data type: String

Format: X[X(11)]

Permitted values: ICD-10-AM codes

Guide for Use

Requirement Status: Mandatory only client has been deactivated/ discharged

The discharge diagnosis is recorded at time of client’s discharge, or deactivation, from a community mental health service program. Collection of diagnosis is mandatory at this time.

24


Discharge Date/Time

Field name - Dataset:discharge_datetime – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


DEACTIVATIONDATE – [PSOLIS]DEACTIVATIONDATE – [MIND DL]DISCHARGE_DATETIME – [MIND IL]DISCHARGE_DATETIME – [MIND BL]

Definition: The date and time the client was discharged from the MH service


Data type: Datetime


Permitted values:

Guide for Use


For inpatient and community residential settings this is the actual or statistical date of discharge from an inpatient mental health service.

EXAMPLE

A client is discharged from a Mental Health ward on 10 March 2017 at 2:30pm;

DISCHARGE_DATETIME; 2017-03-10 14:30

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Episode Stream Identifier

Field name - Dataset:episode_stream_identifier – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


STREAMEPISODEID – [PSOLIS]STREAMEPISODEID – [MIND DL]EPISODE_STREAM_IDENTIFIER – [MIND IL]EPISODE_STREAM_IDENTIFIER – [MIND BL]

Definition: PSOLIS unique identifier for the stream episode associated with the referral ID of a client


Data type: Numeric

Format: N

Permitted values:

1- Child and Adolescent2- Adult3- Elderly4- PET (Psychiatric Emergency Team)5- SARC (Sexual Assault Resource Centre)6- YOUTHLINK

Guide for Use


Mental health services are defined by the broad age groups of clients that they service, which are Child & Adolescent (ages 0-17), Adult /General (ages 18-64), and Older Adult (ages 65 and over). This is not defined by the actual age of a client. For example, a client that is 60 years-old may be serviced by the Older Adult stream type.

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Establishment Mental Health District

Field name - Dataset:

establishment_mental_health_district – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_district – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_district – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


PSOLISREG_DESCRIPTION – [PSOLIS]PSOLISREG_DESCRIPTION – [MIND DL]ESTABLISHMENT_MH_DISTRICT – [MIND IL]ESTABLISHMENT_MH_DISTRICT – [MIND BL]

Definition: The region in which a mental health service is located


Guide for Use

27


Establishment Mental Health District Code


establishment_mental_health_district_code – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_district_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


REGIONID – [PSOLIS]REGIONID – [MIND DL]ESTABLISHMENT_MH_DISTRICT_CODE – [MIND IL]ESTABLISHMENT_MH_DISTRICT_CODE – [MIND BL]

Definition: A code to identify the region in which a mental health service is located


Data type: Numeric

Format: NN

Permitted values:

11 North Metro12 East metro13 South Metro14 Women’s and Children’s Health Services15 Child and Adolescent Health Services (CAHS)16 Women and Newborn Health Services19 Admin21 Kimberley22 Pilbara24 Midwest and Murchison/ Gascoyne25 Wheatbelt26 Great Southern27 Goldfields and South East28 South West

Guide for Use

28


Establishment Mental Health - Health Service Provider


establishment_mental_health_health_service_provider – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_health_service_provider – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_health_service_provider – [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems:Definition: The Health Service Provider


Data type: String

Format: X(5)

Permitted values:

Guide for Use

29


Establishment Mental Health Organisation


establishment_mental_health_organisation- [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_organisation- [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_organisation- [Masterfile] - vw_mental_health_NOCC_analytical_reporting


PSOLISORG_DESCRIPTION – [PSOLIS]PSOLISORG_DESCRIPTION – [MIND DL]ESTABLISHMENT_MH_ORGANISATION – [MIND IL]ESTABLISHMENT_MH_ORGANISATION – [MIND BL]

Definition: A description of the Mental Health Organisation


Data type:Format:Permitted values:

Guide for Use

30


Establishment Mental Health Organisation Code


establishment_mental_health_organisation_code – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_organisation_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_organisation_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


ORGANISATIONID – [PSOLIS]ORGANISATIONID – [MIND DL]ESTABLISHMENT_MH_ORGANISATION_CODE – [MIND IL]ESTABLISHMENT_MH_ORGANISATION_CODE – [MIND BL]

Definition: Mental health service organisation identifier


Data type: Numeric

Format: NNN

Permitted values:

Guide for Use

Codes used to identify the Mental Health Service Organisation that report activity. These organisation codes are different to those used for the NMDS – Mental Health Establishments.

EXAMPLES

A client is admitted in inpatient mental health program Bunbury Acute Psychiatric Residential Unit, the organisation is;

Organisation = Bunbury Mental Health Organisation Code = 223

31


Establishment Mental Health Program


establishment_mental_health_program – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_program – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_program – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


PROGRAM_DESCRIPTION – [PSOLIS]PROGRAM_DESCRIPTION – [MIND DL]ESTABLISHMENT_MH_PROGRAM - [MIND IL]ESTABLISHMENT_MH_PROGRAM – [MIND BL]

Definition: Mandatory

Requirement status: String

Data type: X(80)

Format:Permitted values:

Guide for Use

32


Establishment Mental Health Program Code


establishment_mental_health_program_code – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_program_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


PROGRAMID – [PSOLIS]PROGRAMID – [MIND DL]ESTABLISHMENT_MH_PROGRAM_CODE – [MIND IL]ESTABLISHMENT_MH_PROGRAM_CODE – [MIND BL]

Definition: This is the PSOLIS numeric identifier for the program that the mental health client has been admitted into


Data type: Numeric

Format: N[N(3)]

Permitted values:

Guide for Use

The PSOLIS system generated program identifier is used to identify the Mental Health Service program across specialised mental health ambulatory, inpatient and community residential settings.

Please note that Mental Health Programs are added regularly.

Please contact MHDCT for the latest list of program identifiers.

EXAMPLE

A client is admitted into the Bentley Acute Adult Inpatient MH program;

Program = Bentley Acute Adult Inpatient Program Code = 133

33


Establishment Mental Health Setting

Field name - Dataset: establishment_mental_health_setting – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


SERVICESETTING – [PSOLIS]SERVICESETTING – [MIND DL]ESTABLISHMENT_SETTING – [MIND IL]ESTABLISHMENT_SETTING – [MIND BL]

Definition:A category identifier to indicate whether the Mental Health Care Episode took place in an Inpatient, Ambulatory or Community Residential setting


Data type: String

Format: X

Permitted values:I – Psychiatric inpatient serviceO – Ambulatory mental health serviceR – Community residential mental health service

Guide for Use

34


Establishment Mental Health Stream


establishment_mental_health_stream – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_stream – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_stream – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


STRCODE_DESCRIPTION – [PSOLIS]STRCODE_DESCRIPTION – [MIND DL]ESTABLISHMENT_MH_STREAM – [MIND IL]ESTABLISHMENT_MH_STREAM – [MIND BL]

Definition: The Mental Health Stream Type - Adult, Child and Adolescent or Elderly


Data type: String

Format: X(20)

Permitted values:

Guide for Use

35


Establishment Mental Health Stream Code


establishment_mental_health_stream_code – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_stream_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


STREAMID – [PSOLIS]STREAMID – [MIND DL]ESTABLISHMENT_MH_STREAM_CODE – [MIND IL]ESTABLISHMENT_MH_STREAM_CODE – [MIND BL]

Definition:Numeric identifier for the stream code to which a mental health client is referred / activated, such as North Metro Stirling Adult or Albany CAMHS


Data type: Numeric

Format: N[N(2)]

Permitted values:

Guide for Use

36


Establishment Mental Health Stream Type


establishment_mental_health_stream_type – [Masterfile] - vw_mental_health_service_event_analytical_reportingestablishment_mental_health_stream_type – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingestablishment_mental_health_stream_type – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


STREAMTYPEID – [PSOLIS]STREAMTYPEID –[MIND DL]ESTABLISHMENT_MH_STREAM_TYPE_CODE – [MIND IL]ESTABLISHMENT_MH_STREAM_TYPE_CODE – [MIND BL]

Definition: Identifier of the stream type for the specialised mental health programs providing care to the mental health client


Data type: Numeric

Format: N

Permitted values:

Guide for Use

37


Event Identifier

Field name - Dataset: event_identifierpatient_identifier – [Masterfile] - vw_mental_health_service_event_analytical_reporting


SERVICEEVENTID – [PSOLIS]SERVICEEVENTID – [MIND DL]SERVICE_EVENT_IDENTIFIER – [MIND IL]SERVICE_EVENT_IDENTIFIER – [MIND BL]

Definition: The Service Event Identifier generated when Service Events are created in the system


Data type: Numeric

Format: NNN

Permitted values:

Guide for Use

38


Focus of Care Code

Field name - Dataset: focus_of_care_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


FOCUSOFCAREID – [PSOLIS]FOCUSOFCAREID – [MIND DL]FOCUS_OF_CARE_CODE – [MIND IL]FOCUS_OF_CARE_CODE – [MIND BL]

Definition: A code identifier for the focus of care of the assessment


Data type: Numeric

Format: N

Permitted values:

1 – Acute2 – Functional Gain3 – Intensive Extended4 – Maintenance8 – Not applicable9 – Not stated / Missing

Guide for Use

39


Focus of Care - Phase of Care Code

Field name - Dataset: focus_of_carephase_of_care_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


PHASEOFCAREID – [PSOLIS]PHASEOFCAREID – [MIND DL]PHASE_OF_CARE_CODE – [MIND IL]PHASE_OF_CARE_CODE – [MIND BL]

Definition: A code identifier for the phase of care


Data type: Numeric

Format: N

Permitted values:

1 – Acute2 – Functional Gain3 – Intensive Extended4 – Consolidating Gain5 – Assessment Only9 – Not Reported

Guide for Use

40


Health of the Nation Outcome Scales Behaviour Score

Field name - Dataset:health_of_the_nation_outcome_scales_behaviour_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


HONOS_BEHAV_SCORE – [PSOLIS]HONOS_BEHAV_SCORE – [MIND DL]SCORE_HONOS_BEHAVE – [MIND IL]SCORE_HONOS_BEHAVE – [MIND BL]

Definition: A total score of Item1 + Item2 + Item3


Data type: Numeric

Format: N(2)

Permitted values:

Guide for UseThe scores for Item 1-15 are as below:

0 – No problem within the period rated

1 – Minor problem requiring no formal action

2 – Mild problem. Should be recorded in a care plan or other case record

3 – Problem of moderate severity

4 – Severe to very severe problem

7 – Not stated / Missing

9 – Unable to rate because not known or not applicable to the consumer

41


Health of the Nation Outcome Scales Children and Adolescent Social Score


health_of_the_nation_outcome_scales_children_and_adolescent_social_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


health_of_the_nation_outcome_scales_children_and_adolescent_social_score – [PSOLIS]

Definition: A total score of Item9 + Item10 + Item11 + Item12

Requirement status:

Mandatory

Data type: Numeric

Format: NN

Permitted values:









42


Health of the Nation Outcome Scales Children and Adolescent Symptom Score


health_of_the_nation_outcome_scales_children_and_adolescent_symptom_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


health_of_the_nation_outcome_scales_children_and_adolescent_symptom_score- [PSOLIS]


Requirement status:

Mandatory

Data type: Numeric

Format: NN

Permitted values:









43


Health of the Nation Outcome Scales Children and Adolescent Total Score


health_of_the_nation_outcome_scales_children_and_adolescent_total_score- [Masterfile] - vw_mental_health_NOCC_analytical_reporting


HONOSCA_SCORE – [PSOLIS]HONOSCA_SCORE – [MIND DL]SCORE_HONOSCA_TOTAL – [MIND IL]SCORE_HONOSCA_TOTAL – [MINDBL]

Definition: SUM (Item 1 to 13)

Requirement status:

Mandatory

Data type: Numeric

Format: NN

Permitted values:









44


Health of the Nation Outcome Scales Children and Adolescent Behaviour Score


health_of_the_nation_outcome_scales_children_and_adolescent_behaviour_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


health_of_the_nation_outcome_scales_children_and_adolescent_behaviour_score – [PSOLIS}

Definition: A total score of Item1 + Item2 + Item3+Item4

Requirement status:

Mandatory

Data type: Numeric

Format: NN

Permitted values:









45


Health of the Nation Outcome Scales Children and Adolescent Impairment Score


health_of_the_nation_outcome_scales_children_and_adolescent_impairment_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


health_of_the_nation_outcome_scales_children_and_adolescent_impairment_score – [PSOLIS]

Definition: A total score of Item5 + Item6

Requirement status:

Mandatory

Data type: Numeric

Format: NN

Permitted values:









46


Health of the Nation Outcome Scales Impairment Score

Field name - Dataset:health_of_the_nation_outcome_scales_impairment_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


HONOS_IMPAIR_SCORE – [PSOLIS]HONOS_IMPAIR_SCORE – [MIND DL]SCORE_HONOS_IMPAIR – [MIND IL]SCORE_HONOS_IMPAIR – [MIND BL]

Definition: A total score of Item4 + Item5


Data type: Numeric

Format: NN

Permitted values:









47


Health of the Nation Outcome Scales Social Score

Field name - Dataset:health_of_the_nation_outcome_scales_social_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


HONOS_SOCIAL_SCORE – [PSOLIS]HONOS_SOCIAL_SCORE – [MIND DL]SCORE_HONOS_SOCIAL – [MIND IL]SCORE_HONOS_SOCIAL - [MIND BL]

Definition: A total score of Item9 + Item10 + Item11 + Item12


Data type: Numeric

Format: NN

Permitted values:









48


Health of the Nation Outcome Scales Symptoms Score

Field name - Dataset:health_of_the_nation_outcome_scales_symptom_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


HONOS_SYMPTOM_SCORE – [PSOLIS]HONOS_SYMPTOM_SCORE – [MIND DL]SCORE_HONOS_SYMPTOM – [MIND IL]SCORE_HONOS_SYMPTOM – [MIND BL]



Data type: Numeric

Format: NN

Permitted values:









49


Health of the Nation Outcome Scales Total Score

Field name - Dataset:health_of_the_nation_outcome_scales_total_score – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


HONOS_TOTAL_SCORE – [PSOLIS]HONOS_TOTAL_SCORE – [MIND DL]SCORE_HONOS_TOTAL – [MIND IL]SCORE_HONOS_TOTAL – [MIND BL]

Definition: A total score of Item 1 to 12


Data type: Numeric

Format: NN

Permitted values:









50


Item 1

Field name - Dataset: item1 – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


ANSWER1 – [PSOLIS]ANSWER1 – [MIND DL]zzSUP_TABLE – [MIND IL]zzSUP_TABLE – [MIND BL]

Definition:

HoNOS- Overactive, aggressive, disruptive or agitated behaviourHoNOSCA - Disruptive, antisocial, or aggressive behaviour


Data type: Numeric

Format: N

Permitted values:









51


Item 2


Field name - Source systems: – [PSOLIS]

Definition:HoNOS - Non-accidental self-injuryHoNOSCA - Problems with overactivity, attention or concentration


Data type: Numeric

Format: N

Permitted values:









52


Item 3

Field name - Dataset: item3 – [Masterfile] -vw_mental_health_NOCC_analytical_reporting


Definition:HoNOS - Problem drinking or drug-takingHoNOSCA - Non-accidental self-injury


Data type: Numeric

Format: N

Permitted values:









53


Item 4



Definition:HoNOS - Cognitive problemsHoNOSCA - Alcohol, substance or solvent misuse


Data type: Numeric

Format: N

Permitted values:









54


Item 5



Definition:HoNOS - Physical illness or disability problemsHoNOSCA - Problems with scholastic or language skills


Data type: Numeric

Format: N

Permitted values:









55


Item 6


Field name - Source systems: item6 – [PSOLIS]

Definition:HoNOS - Problems associated with hallucinations and delusionsHoNOSCA - Physical illness or disability problems


Data type: Numeric

Format: N

Permitted values:









56


Item 7



Definition:HoNOS - Problems with depressed moodHoNOSCA - Problems associated with hallucinations, delusions, or abnormal perceptions


Data type: Numeric

Format: N

Permitted values:









57


Item 8



Definition:HoNOS - Other mental and behavioural problems HoNOSCA - Problems with non-organic somatic symptoms


Data type: Numeric

Format: N

Permitted values:









58


Item 8a

Field name - Dataset: item8a – [Masterfile] - vw_mental_health_NOCC_analytical_reporting

Field name - Source systems: item8a – [PSOLIS]

Definition: HoNOS - The type or kind of problem rated in Item 8


Data type: Numeric

Format: N

Permitted values:

Guide for UseA – Phobias - including fear of leaving home, crowds, public places, travelling, social phobias and specific phobias

B – Anxiety and panics

C – Obsessional and compulsive problems

D – Reactions to severely stressful events and traumas

E – Dissociative (‘conversion’) problems

F – Somatisation - Persisting physical complaints in spite of full investigation and reassurance that no disease is present

G – Problems with appetite, over- or under-eating

H – Sleep problems

I – Sexual problems

J – Problems not specified elsewhere: an expansive or elated mood, for example.

X – Not applicable (Item 8 rated 0, 7, or 8)

Z – Not stated / Missing

59


Item 9



Definition:HoNOS - Problems with relationshipsHoNOSCA - Problems with emotional and related symptoms


Data type: Numeric

Format: N

Permitted values:









60


Item 10



Definition:HoNOS - Problems with activities of daily livingHoNOSCA - Problems with peer relationships


Data type: Numeric

Format: N

Permitted values:









61


Item 11

Field name - Dataset: item11 - [Masterfile] - vw_mental_health_NOCC_analytical_reporting


Definition:HoNOS- Problems with activities of daily livingHoNOSCA - Problems with self-care and independence


Data type: Numeric

Format: N

Permitted values:









62


Item 12



Definition: HoNOS - Problems with occupation and activities HoNOSCA - Problems with family life and relationships


Data type: Numeric

Format: N

Permitted values:









63


Item 13

Field name - Dataset: item13 - [Masterfile] - vw_mental_health_NOCC_analytical_reporting


Definition: HoNOSCA - Poor school attendance


Data type: Numeric

Format: N

Permitted values:









64


Item 14



Definition:HoNOSCA - Problems with lack of knowledge or understanding about the nature of the child or adolescent’s difficulties


Data type: Numeric

Format: N

Permitted values:









65


Item 15



Definition:HoNOSCA - Problems with lack of information about services or management of the child or adolescent’s difficulties


Data type: Numeric

Format: N

Permitted values:









66


NOCC Collection Occasion Identifier

Field name - Dataset: nocc_collection_occasion_identifier – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


COLLECTIONOCCASIONTYPEID –[PSOLIS]COLLECTIONOCCASIONTYPEID – [MIND DL]COLLECTION_OCCASION_CODE – [MIND IL]COLLECTION_OCCASION_CODE – [MIND BL]

Definition: A unique identifier for each assessment collection occasion in a NOCC episode


Data type: Numeric

Format: N(8)

Permitted values:

Guide for Use

This is a system generated identifier for every individual NOCC Collection Occasion. The ID is used to identify and group all the individual NOCC assessment measures collected at the same occasion (admission, review or discharge).

EXAMPLE

A mental health client is activated into a MH Youth Outpatient program, and attends a review on 01/08/2016, where three NOCC assessments are collected: HoNOS, Kessler 10+ and LSP-16. All three of these assessment measures share the same collection occasion identifier:

NOCC_COLLECTION_OCCASION_IDENTIFIER: 2008581

67


NOCC Episode Identifier

Field name - Dataset: nocc_episode_identifier – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


ASSESSMENTEPISODEID – [PSOLIS]ASSESSMENTEPISODEID – [MIND DL]NOCC_EPISODE_IDENTIFIER – [MIND IL]NOCC_EPISODE_IDENTIFIER – [MIND BL]

Definition: Unique identifier for each NOCC Episode of Care


Data type: Numeric

Format: N(8)

Permitted values:

Guide for Use

This is a system generated identifier for each NOCC Episode (the complete period of treatment from admission/activation to discharge/deactivation) This ID is assigned to all NOCC assessment measures collected within that episode of care.

EXAMPLE

A mental health client is activated into a MH Youth Outpatient program, and attends a review on 01/08/2016, where three NOCC assessments are collected: HoNOS, Kessler 10+ and LSP-16.

The client then attends a review 01/11/2016, where the same three NOCC assessments are collected.

All six of these assessment measures share the same episode identifier: NOCC_EPISODE_IDENTIFIER: 12830

68


Patient Age on Admission

Field name - Dataset:patient_age_on_admission – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting

Field name - Source systems:Definition: The patient’s age at the time of admission


Guide for Use

69


Patient Age on Contact

Field name - Dataset:patient_age_on_contact – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_age_on_contact – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


AGEONCONTACT – [PSOLIS]AGEONCONTACT – [MIND DL]PT_AGE_ON_CONTACT – [MIND IL]PT_AGE_ON_CONTACT – {MIND BL]

Definition: The patient's age at the time of the service contact


Data type: Numeric

Format: N(1)

Permitted values:

Guide for Use

70


Patient Ethnicity


patient_ethnicity – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_ethnicity – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingpatient_ethnicity – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


INDSTAT_DESCRIPTION – [PSOLIS]INDSTAT_DESCRIPTION – [MIND DL]PT_ETHNICITY – [MIND IL]PT_ETHNICITY – [MIND BL]

Definition: The patient's current Indigenous status



Guide for Use

71


Patient Ethnicity Code


patient_ethnicity_code – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_ethnicity_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingpatient_ethnicity_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


INDIGENOUSSTATUSID – [PSOLIS]INDIGENOUSSTATUSID – [MIND DL]PT_ETHNICITY_CODE – [MIND IL]PT_ETHNICITY_CODE –[MIND BL]

Definition: A code identifier for current indigenous status


Data type: Numeric

Format: N

Permitted values:

1 - Aboriginal but not Torres Strait Islander2 - Torres Strait Islander but not Aboriginal3 - Both Aboriginal and Torres Strait Islander4 - Neither Aboriginal nor Torres Strait Islander

Guide for Use

72


Patient Identifier


patient_identifier – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingpatient_identifier – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


UMRN – [PSOLIS]UMRN –[MIND DL]PT_IDENTIFIER – [MIND IL]PT_IDENTIFIER – [MIND BL]

Definition: The unique medical record number for the client

Requirement status: Optional

Data type: String

Format: [X(10)]

Permitted values:

Guide for Use

73


Patient Residential Postcode


patient_residential_postcode – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_residential_postcode – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingpatient_residential_postcode – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


POSTCODE – [PSOLIS]POSTCODE – [MIND DL]PT_RESIDENTIAL_POSTCODE – [MIND IL]PT_RESIDENTIAL_POSTCODE – [MIND BL]

Definition: The patient's residential postcode at the time of presentation

Requirement status:Data type: Numeric

Format: NNNN

Permitted values:

Guide for Use

74


Patient Sex


patient_sex – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_sex – [Masterfile] - vw_mental_health_NOCC_analytical_reportingpatient_sex – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


SEX_DESCRIPTION – [PSOLIS]SEX_DESCRIPTION – [MIND DL]PT_SEX – [MIND IL]PT_SEX – [MIND BL]

Definition: The person's (client's) current gender


Data type: String

Format: X(50)

Permitted values:

Guide for Use

75


Patient Sex Code


patient_sex_code – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingpatient_sex_code – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_sex_code – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


SEXCODE – [PSOLIS]SEXCODE – [MIND DL]PT_SEX_CODE – [MIND IL]PT_SEX_CODE – [MIND BL]

Definition: A code to identify the gender of the patient


Data type: Numeric

Format: N

Permitted values:1 = Male2 = Female9 = Not Stated / Inadequately Described

Guide for Use

76


Person ID

Field name - Dataset: person_ID – [Masterfile] - vw_mental_health_service_event_analytical_reporting


Definition: The unique medical record number for the mental health client


Format: X(10)

Permitted values:

Guide for Use

77


Person Identifier Raw


patient_identifier_raw – [Masterfile] - vw_mental_health_service_event_analytical_reportingpatient_identifier_raw – [Masterfile] - vw_mental_health_inpatient_program_analytical_reportingpatient_identifier_raw – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


PERSONID – [PSOLIS]PERSONID – [MIND DL]PT_IDENTIFIER_RAW – [MIND IL]PT_IDENTIFIER_RAW – [MIND BL]

Definition: PSOLIS unique identifier for each mental health client


Data type: Numeric

Format: N(10)

Permitted values:

Guide for Use

78


Phase of Care

Field name - Dataset: phase_of_care – [Masterfile] - vw_mental_health_NOCC_analytical_reporting


PHASE OF CARE – [PSOLIS]PHASE OF CARE – [MIND DL]PHASE_OF_CARE – [MIND IL]PHASE_OF_CARE – [MIND BL]

Definition: The patient’s mental health phase of care at the time of the NOCC collection occasion


Data type: String

Format: x(20)

Permitted values:

Guide for Use

79


Planned Admit Date/Time

Field name - Dataset:planned_admit_datetime – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


PLANNEDADMITDATE – [PSOLIS]PLANNEDADMITDATE – [MIND DL]PLANNED_ADMIT_DATETIME – [MIND IL]PLANNED_ADMIT_DATETIME – [MIND BL]

Definition: The planned admission date time prior to actual admission into the MH program


Data type: Datetime


Permitted values:

Guide for UseThe planned admission date reflects information when a pre-admission date is specified in the PAS.

This information can also be collected during manual creation of the admission in PSOLIS.

The planned admit date MUST be prior to actual admission date and time.

EXAMPLE

A user entered a planned admit date of 12 February 2017 at 3pm;

PLANNED_ADMIT_DATETIME; 2017-02-12 15:00

80


Planned Discharge Date/Time

Field name - Dataset:planned_discharge_datetime – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


PLANNEDDEACTIVATIONDATE – [PSOLIS]PLANNEDDEACTIVATIONDATE – [MIND DL]PLANNED_DEACTIVATION_DATETIME – [MIND IL]PLANNED_DEACTIVATION_DATETIME – [MIND BL]

Definition: The planned discharge date time prior to actual admission into the MH program


Data type: Datetime


Permitted values:

Guide for Use

The planned discharge date can be entered in the PAS system at the time of admission.

For manually created admissions, the user is able to enter this information into PSOLIS.

The date and time entered MUST be after the admission date and time.

EXAMPLE

A user entered a planned discharge time of 9 March 2017 at 11am;

PLANNED_DEACTIVATION_DATETIME; 2017-03-09 11:00

81


Reception Date/Time

Field name - Dataset:reception_datetime – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


RECEPTIONDATE – [PSOLIS]RECEPTIONDATE – [MIND DL]RECEPTION_DATETIME – [MIND IL]RECEPTION_DATETIME - [MIND BL]

Definition: The time patient presented at reception

Requirement status:Data type: Datetime


Permitted values:

Guide for Use

82


Service Contact Client Present

Field name - Dataset: service_contact_client_present – [Masterfile] - vw_mental_health_service_event_analytical_reporting


CLIENTPRESENT – [PSOLIS]CLIENTPRESENT – [MIND DL]CLIENT_PRESENT_INDICATOR – [MIND IL]CLIENT_PRESENT_INDICATOR – [MIND BL]

Definition: A flag indicating whether the person was present at the service contact, set to 1 if present


Data type: Numerical

Format: N

Permitted values:

Guide for Use

This is a derived field in the MIND based on reportable service event items. Refer to Section 7 – Community Mental Health Service Contact for information on what constitutes a service contact.

83


Service Contact End Date/Time

Field name - Dataset: Service_contact_end_datetime – [Masterfile] - vw_mental_health_service_event_analytical_reporting


SEVENDTIME – [ PSOLIS]SEVENDTIME – [MIND DL]SERVICE_EVENT_ITEM_END_DATETIME – [MIND IL]SERVICE_CONTACT_END_DATETIME – [MIND BL]

Definition: The date and time at which the service contact with a community mental health program ends


Data type: Datetime


Permitted values:

Guide for Use


84


Service Contact Medium

Field name - Dataset: service_contact_medium – [Masterfile] - vw_mental_health_service_event_analytical_reporting


MEDIUM –[PSOLIS]MEDIUM – [MIND DL]SERVICE_CONTACT_MEDIUM – [MIND IL]SERVICE_CONTACT_MEDIUM – [MIND BL]

Definition: The medium used to communicate with the mental health client for a particular service event item


Data type: String

Format: X(50)

Permitted values:

Guide for Use


85


Service Contact Medium Code

Field name - Dataset: service_contact_medium_code – [Masterfile] - vw_mental_health_service_event_analytical_reporting


MEDIUM – [PSOLIS]MEDIUM – [MIND DL]SERVICE_CONTACT_MEDIUM – [MIND IL]SERVICE_CONTACT_MEDIUM – [MIND BL]

Definition: A code identifier for the service contact medium


Data type: Numeric

Format: N[N(1)]

Permitted values:

5 Face to Face6 By Phone7 By Videolink8 Not Applicable9 Email10 Other Electronic

Guide for Use


86


Service Contact Session Type

Field name - Dataset: service_contact_session_type – [Masterfile] - vw_mental_health_service_event_analytical_reporting


GROUPEVENT – [PSOLIS]GROUPEVENT – [MIND DL]SERVICE_CONTACT_SESSION_TYPE – [MIND IL]SERVICE_CONTACT_SESSION_TYPE – [MIND BL]

Definition: A flag to indicate if the service contact was an individual or group session


Format: X(50)

Permitted values:

Guide for Use


87


Service Contact Session Type Code

Field name - Dataset: service_contact_session_type_code – [Masterfile] - vw_mental_health_service_event_analytical_reporting


GROUPEVENT – [PSOLIS]GROUPEVENT – [MIND DL]SERVICE_CONTACT_SESSION_TYPE – [MIND IL]SERVICE_CONTACT_SESSION_TYPE – [MIND BL]

Definition: A code identifier for the service contact session type. Note that the values differ between MHIS and MIND


Data type: Numeric


Guide for Use


88


Service Contact Start Date/Time

Field name - Dataset: service_contact_start_datetime – [Masterfile] - vw_mental_health_service_event_analytical_reporting


SEVSTARTTIME –[PSOLIS]SEVSTARTTIME – [MIND DL]SERVICE_CONTACT_START_DATETIME – [MIND IL]SERVICE_CONTACT_START_DATETIME – [MIND BL]

Definition: The date and time at which the service contact with a program starts


Data type: Datetime


Permitted values:

Guide for Use


89


Venue Code

Field name - Dataset: venuevenue_code – [Masterfile] - vw_mental_health_service_event_analytical_reporting


VENUE – [PSOLIS]VENUE – [MIND DL]VENUE – [MIND IL]VENUE – [MIND BL]

Definition: Numeric identifier for the type of venue where the service event took place


Data type: Numeric

Format: NN

Permitted values:

Guide for Use

This identifier is used to represent the venue where the service event item took place, such as psychiatric hospital, nursing home, or clinic.

90


Ward on Admission

Field name - Dataset:ward_on_admission – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


WARDONADMISSION – [PSOLIS]WARDONADMISSION – [MIND DL]WARD_ON_ADMISSION – [MIND IL]WARD_ON_ADMISSION – [MIND BL]

Definition: The ward the patient was admitted to, at time of the admission to the hospital


Data type: String

Format: X[X(59)]

Permitted values:

Guide for Use

Requirement Status: Mandatory if admitted

This field is only available for PAS integrated sites, as the Ward details are entered at time of completing the admission in PAS.

Sites not integrated with the PAS do not have the ability to record the Ward details in PSOLIS.

EXAMPLE

A client has been admitted to an inpatient mental health ward ‘W42’;

WARD_ON_ADMISSION; W42

91


Ward on Discharge

Field name - Dataset:ward_on_discharge – [Masterfile] - vw_mental_health_inpatient_program_analytical_reporting


WARDONDISCHARGE - [PSOLIS]WARDONDISCHARGE – [MIND DL]WARD_ON_DISCHARGE – [MIND IL]WARD_ON_DISCHARGE – [MIND BL]

Definition: The ward where the patient was being treated immediately prior to discharge


Data type: String

Format: X[X(59)]

Permitted values:

Guide for Use

Requirement Status: Mandatory for admitted clients

This field is only available for PAS integrated sites, as the Ward details are visible in the PAS on discharge from the mental health service.

Sites not integrated with the PAS do not have the ability to record the Ward details in PSOLIS.

EXAMPLE

Client was admitted to inpatient mental health ward ‘MHA’, and later transferred to ‘MBU’ prior to discharge;

WARD_ON_DISCHARGE:MBU

92

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DoH Multi-page Template€¦ · Web viewAuthor: Deptartment of Health Created Date: 07/15/2020 00:02:00 Title: DoH Multi-page Template Subject: Word Template Keywords: template,