. . . . . . . .. :..:. . . . . . . . ..-:...’

Cl, DOD 4500.34-R

CHANGE 1DOD 4500.34-R

DEPARTMENT OF THE ARMYHEADQUARTERS

MILITARY TRAFFIC MANAGEMENT COMMANDFALLS CHURCH, VA 22041-5050

(DATE)

PERSONAL PROPERTY ‘i’RAFF I CMANAGEMENT REGULATION

DOD 4500.34-R, October 1991, is changed as follows:

1. Additions, deletions, and revisions are indicated by anasterisk.

2. Remove old pages and insert new pages as indicated below:

Remove Pages Insert Pages

xxiii/xxiv . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..xxiii/xxivxxvii/xxviii . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..xxvii/=viiixxix/xxx . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..xxix/xxxxxxviithrulii. . . . . . . . . . . . . . . . . . . . . . . . . ..xxxviithruliil-l thru l-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . ...1-1 thrul-4l-21 thru l-24 . . . . . . . . . . . . . . . . . . . . . . . . . ...1-21 thru l-242-9/2-10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..2-9/2-~02-15 thru 2-18 . . . . . . . . . . . . . . . . . . . . . . . . . ...2-15 thru 2-182-21/2-22 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..2-2.1/2-224-3/4-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...4-3/4-45-3 thru 5-6 . . . . . . . . . . . . . . . . . . . . . . . . . . . ...5-3 thru5-65-13/5-14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..5-13/5-145-27/5-28 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..5-27/5-286-l thru 6-16 . . . . . . . . . . . . . . . . . . . . . . . . . . ...6-1 thru 6-167-3/7-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...7-3/7-49-3/9-4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...9-3/9-410-9 thru 10-12 . . . . . . . . . . . . . . . . . . . . . . . . ...10-9 thru 10-1210-23 thru 10-3 . . . . . . . . . . . . . . . . . . . . . . . . ...10-23 thru 10-30

Remove 2aqes Insert Page

11-3/11-4 . . . . . . . . . . . . . . . . . . . . . . . . . . ...11-3/11-4~l-~sth~~l~-~s....ao ...............mll-~sthr~ :1-18A-l thru A-36 . . . . . . . . . . . . . . . . . . . . . . . ..A-lthru A-389-1/B-2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..B-l/B-2D-l thru D-3 . . . . . . . . . . . . . . . . . . . . . . . . ..D-lthru D-3E-l thru E-10 . . . . . . . . . . . . . . . . . . . . . . . ..E-lthru E-10G-3 thru G-6 . . . . . . . . . . . . . . . . . . . . . . . . ..G-3thru G-6H-l thru H-51 . . . . . . . . . . . . . . . . . . . . .8-.. H-i thru H-64M-1/M-2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..M-l/M-2N-l thru N-20 . . . . . . . . . . . . . . . . . . . . . . . ..N-lthru N-17o-l thru O-18 . . . . . . . . . . . . . . . . . . . . . . . ..O-lthru 0-11P-l thru P-36 . . . . . . . . . . . . . . . . . . . . . . . ..P-lthru +-36P-49 thru P-68 . . . . . . . . . . . . . . . . . . . . . . ..P-49thru p-68Q-1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Q-l thru Q-7

3. This change sheet will be filed in front of the publicationfor reference.

)TL2c+_FRANCIS A. GALLUZZOADCSOPSTransportation Services

2

DEPARTMENT OF DEFENSEPUBLICATION SYSTEM

,, . . . .. . . . . <,;@<t/+.~+,>>.<Y;<Y:;’..,.

OFFICE OF THE SECRETARY OF DEFENSE DOD 4500.34 -R, CH.ANGE 1Assistant Secretary of Defense (Health Affairs) June 1, 1995

:. PERSONAL PROPERTY TRAFFIC MANAGEMENT REGULATION

DOD 4500.34–R, “Personal Property Traffic Management Regulation, October 1991 hasbeen revised by this Change.

.

EFFECTIVE DATE

This change is effective immediately.

WHEN PRESCRIBED ACTION HAS BEEN TAKEN, THIS TFU4NSMITTAL SHOULD BE FILED WITH THE .BASIC DOCUMENT-

ED FORM 106-2, MAR 81

THE ASSISTANT SECRETARY OF DEFENSE

WASHINGTON, DC 20301-8000

..- . . . .. . . . . PRODUCTION ANDLOGISTICS

June 1, 1995

This Regulation is issued under the authority of DOD Directive 4500.34,“DOD Personal Property Shipment and Storage Program.” Its purpose is toprescribe uniform procedures for the movement and storage of householdgoods, unaccompanied baggage, mobile homes, privately owned vehicles,and. firearms. .

DOD 4500.34–R, “Personal Property Traffic Management Regulation, ” May1986, is hereby cancelled.

This Regulation applies to the Office of the Secretary of Defense, theMilitary Departments, the Chairman of the Joint Chiefs of Staff and theJoint Staff, and the Unified and Specified Commands (hereafter referredto collectively as “DOD Components”) . The term “military service, “ asused herein, refers to the Army, the Navy, the Air Force, the MarineCorps and the Coast Guard.

This Regulation is effective immediately and is mandatory for use by allDoD Components. No supplements or changes may be issued without theprior approval of the Commander, Military Traffic Management Command( MTMC ) . Any regulatory document issued by a DOD Component thatconflicts with this Regulation shall be rescinded.

Forward recommended changes to this Regulation through channels to the:

CommanderMilitary Traffic Management CommandATTN : MTOP-T5611 Columbia PikeFalls Church, VA 22041-5050

DOD Components may obtain copies of this Regulation through their ownpublications channels. Other Federal agencies and the public may obtaincopies from the U.S. Department of Commerce, National TechnicalInformation Service, 5285 Port Royal Road, Springfield, VA 22161.

Records responsibility for this Regulation is assigned to the Departmentof Defense, Headquarters, Military Traffic Management Command. Thisresponsibility includes the retirement of records and the publication ofchanges.

(a) Chapter II of Executive Ckder 11625, “Prescribing Additicmal. . . . . . . . .. . . . ., ~ts for Developing @ Coo*ting a National Fmgram

. . . . . . ..—. for Minority Business Enterprise, ” Oct&er 13, 1971

(b) Title 15, United States Cc&, Secticul 631 et seq., -1 BUSinessInvestmnt Act of 1958, as amnded

:- (c) Title 49, United States Code, Section 1241 et seq., Federal AfiationAct of 1958, as amnded

(d) ATF Pub 5300.5, “Your Chide to Firearms Regulation, ” January 1, 1989

(e) EOD Directive 1400.20, “ECXI Program for Stability of Civilian@l_t, “ June 16, 1981

“

(f) EQD Directive 4000.19, “InterService, Int~tal, adIntezqency Support, ” October 14, 1980

(g) Joint Wderal Travel Regulatim (Volum 1) and Joint Travel Regulation(Volm 2)

(h) EOD 5030 .49-R, “Custms Inspection, ” my 1977, authorized by EQDDirectiw 5030.49, Januaq 6, 1984

(i) EOD 4500.32-R, “Military Standard Transportation and ~t-@Ut?2S (MIE17WP) , “ Volume 1, March 15, 1987, and VOh.nE II,Fdxuaq 15, 1987

(j) Edeml Acquisition Regulation

(k) Title 10, United States Cc&, Section 2304, “Purchases andContracts, Formal Achmrtising Exception, “ as anendd

(1) Title 49, tited States Cc&, Section 176.905, “MXor Vehicles orMechanical Fquipl?nt Fwered by Internal Ccnbustion R@nes, ” as amnded

(m) EOD 4160.21-M, “Defense Reutilization and Markethg I%nual, “ March 1982,authorized by lX23 Directim 4160.21, Demrber 5, 1980

(n) Title 26, United States Code, Secticm 5801 et seq., “National FireamsAct, ” as amnded

(o) Title 49, United States Code, Section 10922, “Certificates of MXor adWater Ccnmm Carriers, 1’ as ammded

ii

>,,., ,.,...,:.. ,.:.,,

. . . .: ..<:,.

cEmFllR12

‘mE m-IT—xx.RsmF (DI’I’m:.

12000. General

12001. Authorization*

12-1

12-1

—

xxiii

APPEW)I-

. . . . . . . .. . . . . . . . .-...... -. ..:,=-.

Tinder of Service--Personal Property, Hmsehold Gods, andUnaccqxmied Baggage

, - Letter of Intmt--Personal property and Unacccnpnied Baggage

List of State, Cmmnwealth, and District Weights andMeasures Offices of the Uhited States

Alpha C@ for DE?4 Shipmts.

Tender of Service--F’Wile Hcxms

Non-Appli@le

Preawaml Sumey Guidelines

Easic Ordering Agreemntand Related Services

Shipping-Receiving Ports

HazaI&us Materials

for Storage of ~ld Gocds

for K)VS

Guide to Severity of Eefici=cies ad Instructions forPreparation of Warehouse Inspection Report (~ Form 1812)

Multi-Service Publications for ~ Personal Propertyshipmnt and storage program

Tmn.sit !lhms For Dcm_estic TGBL

Transit Tires For InternaticmalShi-ts (Cedes 4, 5, T, and

Transit ‘lThEs For InternationalShi~ts (&des 7, 8, J, and

iperfo~ce work stat-t Forand Lmal Drqage of personal

Hms&mld Gocds S.h.@mnts

TGBL HmsdmldDR4 Surface)

‘IGBL HmseholdDFM Air)

Packing, Centainerization,~Y Sh@=ts

*Quality Control Plan For Contract Fersonal PrqertyShip_ent Services

Instructims For Cqleticm and Distrikutim of CERS Form

A

B

c

D

E

F

G

H

I

J

K

L

M

N

o

P

Q’

R

xxiv

M!3Lx9,.,.,..., =,,... . . . . .. . ,. 7-1

7-2

: - 7-3

7-4

7-5

7-6

7-7

8-1

8-2

8-3

8-4

1o-1

10-2

10-3

11-1

11-1.1

11-2

12-1

Mobile Home Inspection Record (DD Form 1800)

Inventory of Articles Shipped in House Trailer(DD Form 1412)

MOTO Message Request Foriuat

MOTO Award Message Format

Accessorial Services - Mobile Home (DD Form 186S).

Mobile Home Volume Move Message Request Forawt

Member’s Report on Carrier Performance -(DD Form 1799)

Request for Shipment of POV though CONUS

Mobile Homes

Alternat9 Port

Private Vehicle Shipping Document for Automobile(DD Form 788)

Private Vehicle Shipping Document for Van (DD Form 788-1)

Private Vehicle Shipping Document for Motorcycle(DD Form 788-2)

Joint Statement of Loss or Damage at Deliviry orDamage (DD Form 1840) and Notice of Loss or DemsCe(DD Form 1840R)

Government Inspection Report (DD Form 1841)

OTO Port Solicitations For Carrier Pailures/Bmkrupcies

U.S. Government Bill of Lading - Privately-OwnedPersonal Property (SF 1203)

U.S. Government Bill of Lading Continu&tion Sh8tt(SF 1109)

Government Bill of Lading Correction $lotice [S? 1200)

Application For Do It Yourself Move ● nd CoumelingChecklist (DD Form 2278)

7-22

7-24

7-25

7-26

7-27

7-29

7-3Q

8-18

8-19

8-21

8-23

10-31

10-33

10-3s

11-19

11-21

11-22

12-2

xxvii

Eiw=*A. 1

*A.~.~

*A- ‘2,

, . *A-3

*A- ~

*A- 5

*A- 6

*A- 7

*A. 8

K-1

P-1

P-2

P-3

P-4

P-5

P-6

P-7

P-8

P-9

P-m

P-II

P-12

P-13

Tinder of Service Signature Sheet (MTPP Form 9)

Certification of I~t pricin9

Certificate of Cargo Liability Insurance(MT-HQ l?orm 49-R)

San@e AgaIcy Agreemmt

Gutline of Financial and Administrative Control

Justification Certificate for Use of a ForeignFlag Carrier .

Justification Certificate for Use of Foreign FlagVessel

Household Gocds Descriptive Irmmtory

Billing Instructions - Household Goods/Unacccq@niedBaggage

Warehouse Inspection Re~rt (123 For 1812)

Household Goods Descriptim Inmtory

Packing List of Household Goods

LOcation of Permanent Markings on PPP-B-580 WocdHousehold @ods m

Location of Permanent Markings on MIL-STD-1489Household Goods m

Container Marking For Household &cds

Saq?le of Militaq %i~t Label for Household Goods

Marking of Unacccqanied Baggage

San@e Militazy Shipnmt Label or Tag forUnacccqanied Baggage

Joint Stat~t of Loss or Damge at Delivery(12D Fom’I 1840)

Notice of Loss or Damge (ID Fom 1840R)

~fiatim Control and(DD Form 1384)

Technical Fxhibit 1

Contract Data Requi~ts

Mxenr31t EocunEnt

List (CDRL)

mnziii

Pacre

A-29. . . . .. . . . . ..-.. . . . . . . . . . .

A-31 .;;:.;.’,.. . . . . . . . . .. . . . . . . .- . .

A-32

A-33

A-34

A-35

A-36

A-37

A-38

K-9

P-37

P-38

P-39

P-40

P-41

P-42

P-43

P-45

P-46

P-47

P - 4 8

P-49

P-so

Ei&P-14

. . . . . . . . . .*Q.1. . . . ..;,, ,.: ., . .. . . .

*Q.2

*Q-3

:. *Q-4

*Q-5

*Q- 6

Q* -7

R-1

R-2

R-3

R-4

R-5

Descriptim

Selxkes mart

Report of Contractor Semites (~ E&m 360-R (test))

Contract Discrepancy Report (MT F&m 352-R (test) )

Suweillance Actitity

Surveillance Activity354-R (test) )

Surveillance Actitity354-R (test) )

C&&list (~ F&m

Checklist-Schedule

Checklist-Schedule

Custarer Carplaint Record

354-R (test) )

II (MT F&m

111 (MI’ Form

Shipt Evaluation axxl Inspection Record(DD Form 2223)

Carrier Ehl.uation Worksket/Report (ED F&m 2224)

ADP Transcript sheet

Record Specification (DA F?mn 4738)

Data h’k2SSZKJe Form (~ l?onn 1392)

P-51

Q-5

Q-6

Q-7

Q-8

Q-9

Q-10

Q-n

R-n

R-13

R-14

R-15

R-16

. .

xxix

DEFINITIONS

1. Accessorial Charjze. by rate or charge

..-. . . . . .. . . . . . . .

. . . . . . . . . . . .. . . . . . . . . .. . . . . . . . . . .. . . . . . .-----

stated in a tariff, tender, orsolicitation for accessorial services that is in addition to a linehaul rate.

:+

2. Accessorial Service. A service apart from the linehaul transportationincident to the movement of personal property. Examples of accessorialservices include packing and containerization, provision of cartons,containers and crates, and extra labor.

*

3. Administrative Support. Support such as finance and accounting services,personnel administration, mail pickup and delivery, and legal and computerservices.

4. AKency AKreement. A legal instrument that defines the terms and scope ofthe relationship between a carrier and its agent.

s. Azent. Carrier’s. A business firm, corporation, or individual acting foror in behalf of a carrier. A bona fide agent of a personal property carrier,as distinguished from a broker, is a person who or a business enterprise whichrepresents and acts for a motor carrier or freight forwarder and performs itsduties under the direction of the carrier pursuant to a preexisting agreementwith the carrier, providing for a continuing relationship between them.

a. Booking Agent. An agent designated on the letter of intent (LOI) bya carrier as the single point of contact to act in its behalf.

b. General Agent. A general agent is a business entity employed as acarrier’s representative in a country or specified geographic area. A generalagent cannot act as a local agent unless so designated on the carrier’s LOI.The carrier, not the general agent, is responsible for all payments, ratingfilings, and control of shipments.

6. Atmliance Servicing. Preparation of household appliances at origin towithstand handling-in transit or in storage and reversal of the process atdestination.

7. Area of Oueration. A specifically defined geographic area established bya PPSO within an area of responsibility for traffic distribution purposes.Areas of operation are established in response to the specific economic andtransportation sectors existing in an area of responsibility to facilitate anefficient working relationship with DOD-approved carriers.

8. Area of Responsibility. A specifically defined geographic area where one“military installation has been designated the responsibility for acquisitionof transportat-ion, storage, and related services.

xxx

50. IntematiOnal IkLc (2mrier. Imy carrier using aircraft, operating as accmmmn carrier for cq?ensation or hire and transporting persons or personal. . :. . . . . . :... . . . . . . ..—. . property between a point in CDNUS and a point outside -, between onetheater and another theater ( intertheater) , or between points in the sametheater ( intratheater) but not intracountry.

51. IiW2rnatianal. W ‘.MmiM1. An aiprt or air facility affording‘ - carriers in interstate or foreign canmrce entry and exit privileges to and

fm the United States and having available a duly authorized U.S. Custcmsoff icial.

52. Interstate Shiwmt. my personal property shipnent originating in astate or the District of Columbia and destined for another state or theDistrict of Columbia (roves within the District of Colunbia are local rovesand do not fit the intra or interstate categories) . ShiPts havin9 anorigin and destination within a state but cross over through another stateduring mvemnt are also classified as interstate shipments. .—

53. Iiltertheater I@WmEnt . P13vement of personal property frcm an originpoint in one overseas theater to a destination point in another overseastheater. Wvements to or f ran -S are not considered intertheater.

*54 - Intrwtate Rate Aktmct. An abstract of rates shaving all I/Ffiling sukrnissions forwarded to the PPSOs for carriers to use in determiningwhat Rate Adjustmnt Tenders will be filed. The rate abstract is posted in alocation convenient for the carriers for a period of not less than sey~ (7)calendar days prior to the Rate Adjustment filing periods.

55. Imrastate Shirxmznt . Any personal property shipment originating in astate destined for the same state and transiting only that state.

56. Intzatheater mvem?nt . I%vement of psrsonal property frcm an originpoint in an overseas theater to a destination point in the same overseastheater.

57. Item (or articlel. The terms item and article used in the Regulationshall be interchangeable. Each ship_@ng piece or pckage and the contentsthereof shall constitute one item. For determining liability for items, thetotal weight of the item shall be utilized.

58. Kilociram. One kilogram is equal to 2.2046 Founds. To convertkilograms into pounds, rultiply kilcgraw by 2.2046 factor. To convertpounds into kilograms, multiply pounds by 0.453 factor.

59. ICLlmE?ter. me kilcmeter is equal to 3,280.8 feet or 0.62137 mile.To convert kilcweters into miles, multiply the nunber of kilareters by a0.62137 factor. To convert miles into kilometers, multiply the number ofmiles by a 1.609 factor.

xxxvii

*6(3 . Joint Rmxmal_ pmrx=tY mm. .

Office (Jl?P!30) . A JPPSO is anactivity staffed and operated by mmbers from tun or mme military services,

. . . . . . . .. . . . . . . . .. . . . . . . . .

in _rt of all military service ccmpo~ts for acc@sition of.- . . . . .“.. . . . . . . ..- . ..-.. . . . . . .

transportation, storage, and related services within a specified area ofresponsibility for mvement of personal property for l13D retirs. Support isprovided on a ccmmmn service, nonrei**le ksis.

‘ ‘ *610 Letter of Intent (LLX) . Form MI’ 390-R-E (TEST) , 8 ApR 82, tittedby carriers acknowledging a carrier’s intent to do business at aninstallation. For I’IGBL, a carrier must sulxnit an LOI at all installationswithin the rate area. An LQI must contain codes of service, areas ofresponsibility serviced, agent representation, and scope of operatingauthority. .

*62 . LOI V&fication Iiist. The LOI verification list provides the namesof carriers which filed rates for a PPSO’s area of responsibility. Thisinformation is providd to the PPSOs each cycle for the puzpose of verifyingthat all carriers listed have a valid LQI on file at their installation.

*63. ~ ~ (lm=Y==) @al roves within the PPSO’s area of&responsibility which are p by the PPSO under the Packing and @sting

Contract. Carriers must determine ap@icable pr02edures for participation inthis traffic at each installation.

*@. @J. Those household gods placed in storage at Government expmseand covered by one service order.

● 65 . Maqnetic ‘Eme. A mgnetic tape is used for a voluntary submission ofrates and charges. All input data must be received frcm the carrier ordesignated autcmted data processing firm on magnetic tape and in aprescribed format.

*(56 - ~ l?i.lincf criteria (1’IGm) . The maximum dollar hundredweightamunt established for I/F Class 1 or M/T Class 2 and 3 rate filings. Theamount is added to establish low rates on file to obtain a maximum al.lcwablerate sulnission per traffic channel. Rates filed akove the maximum filingcriteria are cmputer-rejected and remved f ran the system.

*67. ~ ~ ~ (MAXPAK) . A mximum nmnetary limit on thetotal charge for packing and unpax-- services, including the use of PCkingmaterials, for dcmestic shi~ts wing on segmented rates regardless of thetotal charges that wuld have resulted frcm the addition of the regularpacking unit charges.

*68 . Membr. The military or civilian erployee of the Department ofDefense or an individual sponsored by the Eepartmnt of Defense for whcmservices are being provided at Wernment expmse; military or civilianemployees of the U. S Coast GuardF and Nbn-~ropriated Fund civilians.

*69 . W F&kilitv &nmand (A142) . (Formerly Military Airlift Ccmmand(MAC) ) . The single EOD operating agency responsible for prwviding EODairlift service.

xxxviii

*70 - Xx MoM_litv Clxmmnd EMicv. (Formerly Military Airlf ift ~licy) ... . .. . . . . . . . . .,,. . . . . . . .. . . . . . . . . . . The I13D policy states that AMC should be used in preference to males. . . . . . .. . . . . . ..:..-.utilizing ccmnercial over-ocean air for service in every instance where itcan meet delivezy requirements. PPSOs m.st ccadinate with air clearanceauthorities as required by MILSI’AMP when considering shipments via AMC. Thesame policy applies to intratheater shipnents where rates are available.

, - Qestions concefig this policy should be addressed to the appropriate _d or overseas ccqmnent.area ccnrnan

*71. ~itarv Basic ‘knders (WI%) . A tender issued by a rate publishingasscciat ion, bureau, or individual carrier which contains uniform provisions,rules, and/or regulations governing the application of the rates and chazgesfor accessorial services. The contents of these tenders have beenincorporated into the Rate Solicitation. Carrier participation in individualcarrier/asscciat ion/bureau/conference Military Basic Tenders is no longerrequired. Tenders sulxnitted to MINK! will be returned to the smder withoutaction or acceptance by m.

—

*72. ~itaxv Sealift Clxnnad (MSQ. The single IXID operating agencyresponsible for providing EOD sulfate service.

*73 - ~itiny ‘IRxffic Wmaqemmt ~ (FXllU12) . The single J13D operatingagency responsible for military traffic mmagement, land transportation, andcarmn-user ocean terminals.

● 74 - I&bile Ham. A house trailer serving as a pernwnent bane, consistingof a single or double unit designed for secondary movemnts.

● 75 - Net Weiqht . The net weight of shipnents transported in containersshall be the difference ketween the tare weight of the errpty container andthe gross weight of the packed container.

*76 . -t~ Storaae . The term applied to the service for thelong-texm storage, other than storage- h-t~it, of personal property atowner’s or Goverrment’s expense.

● 77 - ckle-’rillE-onlv ((m)) Rates . Rates solicited by MIM2 frcm individualcarriers for the one-tire mvement of personal property.

*78 . CkxXzltion CIX3X?T. Qeration CUHORT is another name given to U.S.hny volume mvenents between CDNUS and overseas units. w specialrequirements such as pickup, mmement on the same vessel, and delive~ enmasse will be contained in the solicitation.

*79 - .Orcbmmx Officer. The contracting off icer of a designated usingact ivity or an individual appointed by the contracting officer who isauthorized to issue service orders under a EOA for storage of household gocdsand related services.

*8(J . @-i~ Instillation. Military installation or activity with a PPSOwhich controls and issues personal property Government Bills of Lading forpersonal property shipnents.

Xxxix

● 81 - Ouerall C33sts. Thesumof allcosts that are kncwnorthatcanke . . . . . . . . . .estimated reasonably in connection with the rmvemen

.=: Y.:,:: :..t of personal property.

CNerall cost is not limited to transportation costs. Principal elem.nts.-. . . . . . ..-+. -..----

that make up the overall cost of a shipnent include, but are not limited to,administrative costs, estimted transportation costs (i. e, packing, drayage,storage, and tmrary lodging allwance (’I!LA) expenses) . The overall cost

:- is used in selecting the method and mde of shipt to he used once the~’s ~ts ~ve ~ est~lished-

*82 . Ovemeas T&ater. Anoverseas areawhich isccnposed of thoseelemnts of one or mre of the Armd Services, designated to operate in aspecific geographical area, i. e, the Pacific, European, Southern, or otherCannand. .

*=..

Ehck3.m CartOn. Packing carton used for pcking items requiringa&itional protection prior to placing inside shipping container.

‘~- ~- ~us*ld 9-, unac~‘ed hagyage, FUVs,and n@ile hs as defined in the JFI’R.

● 85 _ ~~ ??mcessilxl Office (Pl?KO) . An activity designatedto prwvide a lccal point of contact for mmbers for counseling andprocessing of applications and to forwrd ccmpleted applications to theresponsible PPSO, C!BO/CRA, CPPSO, or JPPSO. Additionally, a PPFO supportedby a CK@3A may ~ assigned specific inbound functions such as qualityassurance and claims functions when deemed a~ropriate by the responsiblemilitary service.

*86 . ~~Office (PESO . An activity designated topruvide traffic mnagemnt, counseling, and ap@ication processing within adesignated area of responsibility, which includes acquisition oftransportatiah storage, and related services. PPSOS may provide trafficmanagement _rt for PPK)s with the assigned area or be _rted forspcif ic functions by a CEO/CRA, as applicable. _rt is provided on a

le basis.Cxmnm3 service, nonreimbursab

S87 . ~ m Officer. The militaq or civilianemployee of the G@ernmnt designated by the appropriate authority toperform assigned personal property traffic managemmt functions at aninstallatim or activity, regardless of whether or not that is theorganization title of the individual.

*88 . Rx7 PmoessiIm/mx-t mld-~ . The time, keg-gwiththe day theFOV is turned in, involved for the processing, bokiq, docum.ntaticm,staging, container stuffing, and hold-ti~ to next available sailing thatwill alluw the WV to arrive at destinaticm earliest.

*89 . ~CkllD mint. The specific location where the carrier takesPossession of personal prwpzty for shipt.

*go - R3int of Divemicm. The location of the shipnent when orders aregiven to the carrier to change the destination @nt.

xl

● 91 . RIU-t of Ehbarkatim/M=btial.,.. . . . . . . . . .. . . . . . . ,. . . .,. . . . . . .. . . . . . . .. . . . a. Ocean (WFOE/WK)D) . Includes dock, wharf, pier, or berth at which

cargo is loaded aboard a ship or is discharged fmn a ship, including thecarrier’s port terminal facility or wzehouse se~ing the port.

*b. Aerial (mE/AR3D) . Includes AW facilities for loading,‘ - unloading, and handling of shiprmmts, including the carrier’s poti terminal

facility or wadmlses serving the port.

Routing . Aerial and water ports designated in the International~c “ Property Rate Solicitation for Cbdes 5, T,and Jamthose Portsineffect cm the date that the cycle solicitation was issued and are used bycarriers to set rates. These ports will not be used for muting purposes.Cc& 5 shipments will be routed in accordance with MIIE71AMP, ~ 4500.32-R.@de T and J are routed to/frun specific aerial ports identified in Items 1301and 1302 of the Internatimal Personal Pruperty Rate Solicitation. - 5,T, and J shi~ts transiting ports other than those indicated in the FortDesignators are subject to Item 1304, Chapter XIII, Use of Alternate Wrts ofthe International Persmal Prcperty Rate Solicitation.

● 92. Public F51e. A depository of personal property official rates andinformation made available to the public for reviewing and _. This fileis located in the Nassif Building, 5611 Cohmbia Pike, Falls Ckrch, Virginia22041-5050. Carrier should contact MIOP-T for location and appointment priorto visit.

*93 . Rate -. An area is generally defined as each of the states and theDistrict of Colunbia in the continental Uhited States (CDNUS) and acountry/U. S. possession, or other such description in the overseas area.However, individual states and countries my be subdivided into tm or nmrerate areas or ccnbined into a single, laqer rate area to facilitate seficeand rate computations in the ~ prcgmm.

a. Azea-to-lWea Rate. The rate that applies fmn w point within asingle geographic area to any point withk another single geographic area. Arate area is generally defined as each of the states and the District ofColumbia in ~ and a country, U. S. possession, or other such descriptimomrseas. Individual states, countries, and possessicms, ~, may besuMivided into tw or more rate areas or ccnibined into a single, larger ratearea to facilitate rate ccnputations.

b. Consolidated Shipnent Rate. A single linehaul rate applicable tothe total weight of tm or mre separate shipmnts frcm an origti area to adestinatim area or to inte3nn2diate points on a direct mute to the finaldestination.

c. IMal Rates or Iluality. A term used to describe the filing of tmor rmre rates by a carrier that apply frcm the sam origin to the samedestination in the sam code of service.

x.li

d. SIGEL Rates. . .. ----,., . . . . . . . . . .. .. . . . ... . . . . . . ..- _.

(1) Class 1 Rates. ClaEs 1 mtes are ccnpetitive filings wherein. . . . . . . .. . . . . . . .... ,-

100 percent of the traffic for each designated traffic channel is awarded tothe ~ier setting the lW rate during the I/F. There is no opportunity torefile or equalize rates during the M/T filing. Rates filed akove the maxinum

, ~ criteria are ccnputer-rej ected and rewed f m the system.

(2) Class 2 Rates. Class 2 rates are caq?etitim filings in thatcarriers which establish the lW rate during the I/F are awarded a prescribedpercentage of tonnage within each indiviti channel. Carriers notestablishing lcw rates during the I/F are permitted to adjust rates during theM/T filing to participate in residual traffic not allocated to the prirmycarriers. Rates filed above the maximum criteria are cxxputer-~jected andremved frcm the system during the M/T filing.

(3) Class 3 Rates. Class 3 rates, althuugh Cent-g certain+titive aspects and therefore subject to ccnpetitive procedure i aregenerally considered noncapetitive filings because all carriers who equalizethe lm rate share traffic equally with tlmse carriers establishing the lcw=te. @rriers must file rates during the I/F. The c=iers may also ekctto equalize the low rates durinq the M/T filing or elect to file any rateketw&n the established low rat= and that rate-filed by that carri& inI/F cycle. Rates beyond the maximum criteria are ccnputer-rej ected andremved frcm the system.

e. Incentive Rates. Rates for mvemnt of ~-sponsored HHG/UBacquired through a filing procedure which offers incakim tonnage forcai+iers which- sul+it loie; rates. Carriers which establish the la rate areoffered a designated share of traffic for a givm I’IGBL traffic channel.

*f. Industrial. Fund Rate. A rate charged to a military service by oneof the military transportation aperating agencies (lWC, M3C, or MlM2) thatreimburses that agency for costs associated with providing ~ttransportation or port-handing services on ~D-sponsored personal prcpertyShipllents .

9. Me-Tco Rate. A rate filed by a ccnpeting carrier that is equal toa rate established by another carrier.

h. Nonincentive Rates. Rates for mxmamnt of DOD-sponsored HHG/UBsolicited for areas where traffic is shared equally by the rate setter and allcarriers equalizing the low rate.

One-Tim-Only (0X3) Rate. A special ITGBL rate solicited byHL141!@, ‘at the request of a PPSO, for nmvement of a shipnmt over a specificorigin-destination channel for which rates are not pzwvided in the ITG13Lvolume rate printout.

xiii

..—. . . . ..-.. .-. . . . .

. . . . . . . . . . . . . . . .. . . . . . . . .. . . .-. .. . . . . .

:.

j. Section 10721 Rate. A rate gotremed by Section 10721 of theInterstate Ccmmerce Act that permits carriers to offer free or reduced ratesfor transportation service to Federal, state, or local Governments and tocertain other public interest organizations.

‘k. segmented ~te. A ccnposite rate derived frm the addition ofseveral separate charges for services required to cmplete a dcmestic mve.The segmmted cost elemmts my include charyes for linehaul transportation,packing or unpacking, additional transportation, appliance servicing, andother accessorial services norml.ly associated with a dcmestic me.

1. Single-Factor Rate (SFR) . A single rate that ccmbines charges forall services, except sane accessorial services, associated with the mvementof a shipmnt.

m. Volume m Rate. A special rate negotiated by H@llTC, formvement of a large nunber of EOD-sponsored shi-ts f ran one spec-ff ic originto one specific destination.

*95 . Rate Gmcellatial ~ (I’ImL) . Pkssages dispatched by MIP!C toall shipping off ices twice during each rate cycle. These ressages canceltisting rates at the installation and should be ~sted on a timely basis inorder to ensure that a shipnent is not tendered to a carrier without aneffective rate on file.

*96 - Rate Cvcles. A 6-mnnth period of tim during which rates filed bycarriers are effective. Ibmal rate cycles begin May 1 and November 1 fordcmestic traffic and April 1 and &toker 1 for international traffic.

*97 . Rate Solicitation.

*a. Household &zds Ecmestic Rate Solicitation. An acquisitionprocedure for the solicitation of rates for domestic shipnents of D3Dhousehold gocds that requires the submission of individual ratetenders/recozds by individual caniers through independent action. TheGovemmnt solicitation contains terms, conditions, baseline rates, and othercharges.

b. International ‘IGBL Rate Solicitation. An acquisitim procedure forthe solicitation of both incentive and nonincentive rates for mvement of HHGanduBbetween CNUSandtheovers=s rate areas.

c. bile Hare Rate Solicitation. The rules and regulations governingthe rmvemnt of mobile banes.

*98 - Rate ml-. The numeric designation assigned toand dcmestic mechanized rates filed with 141142, which isspecified rate cycle.

the ccmpiled I’IGBLeffect ive for a

Aiii

*99 - Rmicmal StOKzmemmacFmmt Office (=) . w office designated byH-C, to perform contract administmtion for the D3D Personal PropertyShipnent and Storage program within an assigned geographic area.

*loo - I&qular Workinq l%urs. @ular working hours include the days Mondaythrough Friday betwem the hours of 8 a.m. and 5 p.m. and exclude all otherhours of the day, days of the week, and officially declared foreign national,

- - U.S. National, or state holidays and during any hour on Gcod Friday whaservice is rmdered on that day in New York City and the New York Counties of~tchess, Erie, Genessee, Livingston, Monrce, Nassau, Niagara, Orange,Ontario, Orleans, Putnam, Suffolk, Ulster, Wayne, Westchester, and Wyming.

*101 - Requalification. An action that results in the renewed offering ofEOD personal property traffic to a carrier or storage firm that had beendisqualified. A carrier my be requalified only by H@?IMC.

*102 . F&mired Delivery Illte (RDD) . A specified calendar date on or &forewhich the carrier agrees to offer the entire shipnent of personal property fordelivery to the maker or member’s agent at destination. If the RDD fails on aSaturday; Sunday; Foreign National, U. S. National, or state holiday, the RDDwill be the f ollwing mrking day.

*103 . .~ts . The principal elem.nts considered in determining themethcd and tie for a member’s shipt. such elements include, but are notlimited to, required reporting date at the new duty station, TDY assignmentsen route, and housing availability.

*1(-J4 . Satisfactory service . Performance that meets theand storage standards established herein, the provisionsof service, and all applicable contractual requirements.

..-. ..—. . . . . . ..- ..:. .-.::. . . .

rmving, handling,of applicable tenders

*105 - Sdected Rate Iiist (1’l?33L) . A listing of rates derived fromcarrier’s I/F submission which may be erroneous and are highlighted forcareful review.

*106. ~. Property made available by one shipper to the carrier forloading at one time, at one place of origin, for one consignee, and at onedestination.

,*107 - ~~~ ~~ . ERternal container, crate, tri-wall, hi-wall, orother Government -a~roved container into which individual articles and/orpacking cartons are placed.

*108 . Stadald Glrria AIRha&&(SCl!C) . A four-digit alpha code assignedto each carrier by the Natioml lWtor Freight Traffic Association to identify

that carrier in the various procedures and documents used in the LOD Personal~Y Sh@tEI’t and Storage program.

*109 - Stan&r& Rxi.nt IOcaticm Cbde (Sl?lX2) .consist ing of alphanumeric characters, whichthe purpose of geographical accounting.

A standad @nt location codeis assigned to each rate area for

xliv

. . . . . . . . . ‘110- =ZZ29?2.. . . . . . . . . . . .; . .:A.>.&.

. . . . a. Temporary Storage. Storage in connection with a linehaul movementof personal property that is acquired either by P-L or contract. Suchstorage is cunn.dative and my accrue at origin, in transit, at destination, orany cmbinat ion thereof.

:. b. Nontenporq Storage. Storage that is not used in connection witha linehaul mavement of household gccds and is acquired under the terms of a BOA(Appendix H) entered into by the storage firm and the @vermnmt.

*1H - .mq Ikxmmntaticm. Eocumntation requiring carrier

certification and submission to = by established deadlines pruvided in eachcycle solicitation letter.

*1H . Suspension. An action taka by a PPSO to temporarily haltdistribution of ~rsonal property shipnats to an agent or carrier serving aspecific installation.

*U - ‘I&iff . A publication containing rules, regulations, services, rates,and charges for personal property shi-ts for general public (commercial)use, as well as for Government use. Tariffs are issued by individual carriers,rate tariff bureaus, associations, or conferences and are filed with the ICC orother regulatory kcdy. Tariffs shall bear an ICC or Federal MaritimeCcmnission (R@ nurker for interstate or international application or a publicutilities or service cmnission for intrastate application.

*114. ~. A document providing quotations to the GOVernment based onspecial rules, regulations, rates, and charges ap@icable to personal propertyshipments . A tender issued by or for a regulated camier shall be based on anICC! or other regulatory bdy operation authority or pemnit. The types oftenders are as follows.

a.. Basic Tinder. A ccmplete rate or regulatory issuance by anindividual carrier or rate-publishing association, bureau, or conference. Abasic tender provides rates or chaqes to the @vernmnt that are lwer inoverall ap@icat ion than counterpart cmnercial tariffs, as well as uniformrules, regulations, and -es for accessorial services. Individual basictenders are exclusively for the account of the publishing carrier, bureau,association, or conference. Basic taders are published for the account ofmenber carriers.

b. Individual Carrier Rate Tender. An independent tender issued by acarrier that off ers special provisions or reduced rates and chaqes that arelower in overall application than those provided in the carrier’s basic tender.

*C. Manual Rate Tender (MRT) . A term used to describe the issuingf ozmat of basic or independmt carrier tenders. P&IA rate tenders normallyare associated with the d.mestic intrastate program but are also used for thesuknrksion of I’IGBL rates to satisfy unique situations such as one-ti~-onlyand volume nmves.

Xlv

*~5 - Thmu&Guvmment Billof~ (=). A single PFGBL issued to accnmercial carrier to acquire transportation and related s-ices for a

. . . . . . .. . . . . . . . .. . . . . . . . .-

shipe.nt of household gocds f ran origin to destination.. . . . . . .. . . . . . .. . . . ...? .

a. lhnestic TG13L. The mvement of personal property frcm one point inC?3NUS to another point in ~S by use of a EOD-appxmed ccnmm carrier. Thecarrier is responsible for arranging or perfomning all required services

‘ incident to ~t. Such services include the preparation of an inventow,packing, appliance servicing, pickup at origin (residence or storage) location,linehaul transportation, SIT, delivery, and unpax.

b. International TGBL ( I~L) . ~ ~t of personal propertybetween CONUS and an overseas point, bet~ a point ig one theater and a pointin another theater ( intertheater) , or betwea points in the same theater(intratheater) by use of a mD-approved carrier. The ~ier s~l arrange orperform all required services incident to ~t . usually, an SF’R (indollars per hundredweight) is sulznitted by the carrier to the Governnent beforeshipment and covers all charges relating to the shipnents, except accessorialcharges. The carrier’s responsibility @ins once the shipnent is acceptd atorigin and ends upon delive~ at destination.

*116 . ‘I!raffic C5annels. A rate area to rate area mvement of ITGRL HHG orUB under a single cede of service; for example, Wisconsin to Italy under Cede 4or to Okinawa under He J. Traffic channels for dcmstic lmvements arebetween area of responsibility and state.

*117 - ‘lYaff ic Distrihtion 13zi0d. A 6-nmnth period during which traffic istendered. The norml traffic distribution periods are Cctober 1 throughMarch 31 and April 1 through September 30 for ITGJ3L traffic and May 1 throughOctober 31 and November 1 through April 30 for dcxnestic traffic.

*=8 . T3zxffic Manammmt. Development, coordination, and supervision ofEOD-wide prcgrams, procedures, reports, st~, and criteria $P=-n@Jtheacquisition of services reqyired to mve, store, and handle personal property.It does not include policies and procedures of the p~ in the followingareas: funding, staff ing, accounting, disbursing, and claims settlemmt.

*=9 . !IRmsit -. The minim time establish for the mvem=nt of ashipn3nt f ran origin to destination. This time is determined by cuunting theday after pickup as the first day. Satuxdays, Sundays, and holidays arecounted as pact of the transit time.

*~() - Tmmmmtation (kn.tml ~ DocmEnt (!K393). m F&m 1384. A formused to control the reverent of property while k the lkf ense TransportationSystem (M’S) and performs functions similar to a bill of lading in thecmrmccial transportation system.

● H1 -.

~ or chassis. The portion of the undercarxy@ part ofthe tiile ham which ccwprises the f ram, hitch, suspension, shaclile kdts,ade, wheels, tires, tukes, and parts thereof.

xl.vi

. umkK’lvirKI RIIaasE?2:::: & Zknmor&tion. Transportation semices

by an I’IGBL carrier frcm other ccmmmn carriers that act as subagents. . . . .. . . in perfonni.ng services for the I’IGBL carrier.

*U3 - ~+ ~~~ A designated activity that has been authorized by acontracting off icer t; issue sezvice orders for the storage of houselmld goodsand that has been included on a list of authorized activities furnished to the

‘ - contractor.

•~~ - Valid Rec&mt. A receipt ccmsisting of the name of theestablishment, address/locatim, date (s) of repair/mplacem.nt performed, costof labor, and/or material listed separately, signature (s) of parties actuallyacccrplishing the ~r/replacement, and the signature of the partiesreceiving the semices.

.

*U5 . v~~ *= ~. A caputer printout prepared by Camnder,MINK!, that lists MIMC-accepted mechanized rates applicable for each t.raff icdistributicm period.

xlvii

,; .,.: . . . . . . . .. . . . . .-...

*E

OAsD (P&L)

(m

DI~

DISREP

DITY

GKESARY OF lWRWEWI@W

l’!ix clearance Authority

Airl&hiUtycunnand

aerial port of dekrkatim

aerial port of embarkation.

Office of the Assistant Secmtay of Defense(Plans & IOgistics) —

Alcohol, Tbbacco, and F~ (-u of)

Basic Odering ~t

civil Aeronautics Board

centralized Booking Agency

Consolidation Booking Office

carrier Emihlation and Reporting Systesll

conmmmble items

CcmIlmn fimncialanddmhktrative control

continental united sates

Consolidated persoMl ~ shipping

custms territory of the Ukliti States

hudmdmight

desired delivery date

Discrqarq in Sh@mnt Ccmfinnation

Discmpamy in Shipnsnt Report

do-it-yourself (rows )

DqmtnEnt of Defense

Xlviii

off ice

-. A.-._.. .

. . . . . . . . . . .

..- .-.

. . . . . . .

GLOSSARY OF ~ONS ( continued,

EPA

ICC

I/D

*~

EOI

Deprtmnt of Defense Activity Mdmss D~

~E====t~

Defense l?ransprtation Systan

Protection Agt?ncy .

estimated tfi of arriml

Federal Acquisition I@gulation

Fedaal. hbritim Ccmnissim

@vernmnt bill of lading

Govemmnt bill of lading office code

Govexmmt andmiki.~ra*of ~

~t rate tender

General services Administration

household goods

Mterstate CanFsme Cartnission

individual rate liender

increase decrease/

international tllmugh @vemmsnt bill of lading

installation traqmtation officer

Judge Idvocate General

Joint Fed- Travel Regulations

joint personal ~ shipping office

letter of intent

major ccmmnd

Xlix

MARs

MAXPAK:.

MBT

MDc

M&GRT

MOT

MOTO

MRT

Msc

M/T

MTMC

NCWT

NTS

OCCA

OTO

PB

PBP&E

Pcs

PE

POD

POE

POF

Pov

GLOSSARY OF ABBREVIATIONS (continued)

Military Affiliate Radio System

maximum packing (rate )

military basic tender

movement designator code

military and Government rate tender●

military ocean terminal

mobile home one-time-only

military rate tender

Military Sealift Command

measurement ton

Military Traffic Management Command

net hundredweight

contemporary storage

ocean cargo clearance

one-time-only

professional books

authority

professional books, papers, and equipment

permanent change of station

professional equipment

port of debarkation

port of embarkation

privately-owned firearms

privately-owned vehicles

1

. . .._ ----

. ..- . . ..>>.>. ~. .

. . . . . . . . .. . . . . . .. . .,..:,

PP.-

PPCIG

PPGBL

Pm

PPm

PPSO

PSI

SCX!

SIT

Ssa

UB

GIGSSARY OF MBREWATI~S (continued)

professional paps

Personal Prwpe?ty(W3rldwide)

‘ PerSOnal Property

~ ~Y(D3D 4500 .34R)

~ P-Y

psmal prcperty

-l?=%?==

4A delivery

Consignment Instruction Guide

Government Bill of Lading

Traffic Management Regulation

processing off ice

shipping office

tich

date

regional storage management off ice

standad carrier alpha *

single factor rate

storage-in-transit

Staff Judge Advocate

social security number

ship sezvice control office

transportation account code

Transportation Control and Wvement lXcument

~rtation control n*

traffic distrihtion record

tell-pray duty

thrwugh ~t bill of lading

~c~~ ba99a9e

u-s. ~ ~

li

WPOD

WPOE:-

WTCA

GLOSSARY OF ABBREVIATIONS (continued)

water port of debarkation

water port of embarkation

Water Terminal Clearance Authority

lii

. . . .