DOCUMENT CONTROL SHEET - Report.pdf · Yorke David LBSL London site representative X X Excused Bocci Enrico CIRPS CIRPS Representative Naso Vincenzo CIRPS CIRPS Representative Bisin

Minutes of the meeting in London 11-12/10/2015 Page 1 of 28

DOCUMENT CONTROL SHEET

Project 3Emotion – Environmentally friendly, efficient, electric motion

Grant Agreement n. 633174

Minutes of CM2

Meeting location EastTwenty Hospitality Suite, Stratford, London (UK)

Nature R : Report

Available languages E : English

Dissemination level R: Restricted to 3Emotion consortium

Version Date Description 1 7/11/2015 Draft v1. 2 12/11/2015 Reviewed document by TKO and JDV (RET)

Reviewed document by SMcP (ENEA) 3 13/11/2015 Final version

Date 13/11/2015

Number of pages 28

Authors Flip Bamelis and Dirk Amerijckx

Contributors All present


1. TABLE OF CONTENT 1. Table of content ........................................................................................................... 2 2. General introduction .................................................................................................... 3

2.1. Objectives of the meeting .................................................................................... 3 2.1.1. Objectives ................................................................................................................. 3 2.1.2. Agenda ..................................................................................................................... 3

2.2. List of Participants ............................................................................................... 3 3. Minutes ......................................................................................................................... 5

3.1. Welcome by Paul Beyer ....................................................................................... 5 3.2. Work package presentations ............................................................................... 5

3.2.1. WP1 – Project management ...................................................................................... 5 3.2.2. WP2 – Hydrogen refueling operations ....................................................................... 8 3.2.3. WP3 – FC Bus operations ........................................................................................10 3.2.4. WP4 – Data monitoring ............................................................................................12 3.2.5. WP5 – Transferability of the models .........................................................................12 3.2.6. WP6 – Project dissemination ....................................................................................12

3.3. Site presentations .............................................................................................. 13 3.3.1. Antwerp – De Lijn .....................................................................................................14 3.3.2. London – TfL............................................................................................................14 3.3.3. Roma – Cotral ..........................................................................................................14 3.3.4. Rotterdam – PZH .....................................................................................................15 3.3.5. Rotterdam – RET .....................................................................................................15 3.3.6. Cherbourg – CUC (Kéolis)........................................................................................16

3.4. Keynote talk: Maintenance of FC buses: thé challenge ................................... 16 3.5. Consortium amendments .................................................................................. 17

3.5.1. Roma site reorganization .........................................................................................17 3.5.2. Cherbourg site: ........................................................................................................17 3.5.3. Rotterdam PZH-site .................................................................................................17 3.5.4. Antwerp site .............................................................................................................17 3.5.5. Redefinition GANNT and deliverables ......................................................................17 3.5.6. New proposal Consortium structure ..........................................................................17

3.6. Update High V.LO City and CHIC ...................................................................... 18 3.7. Task list ............................................................................................................... 18 3.8. Risk assessment ................................................................................................ 21

4. Annex 1: Overview of deliverables ........................................................................... 25


2. GENERAL INTRODUCTION

2.1. Objectives of the meeting

2.1.1. Objectives Second consortium meeting of the 3Emotion project.

2.1.2. Agenda

Due to longer presentation (and discussion) time on the first day, the WP6 presentation has been shifted towards Friday morning.

2.2. List of Participants

Name Partner Role in the project Day1 Day2

Amerijckx Dirk Van Hool Project manager X X Bamelis Flip Van Hool Project coordinator X X Beyer Paul LBSL London site representive X X

Dutertre François CUC Coordinator Cherbourg site

X X

De Visser Johan RET RET representant X X Fiette Sébastien CEA Evaluation manager X X Floche Juelsgaard Kristina

Dantherm-Ballard WP3 Leader X X

Giorgetti Mauro FIT Financial manager X X


Name Partner Role in the project Day1 Day2

Konijnendijk Theo RET RET Representative X X McPhail Stephen ENEA Roma site representant X X Mulard Philippe Air Liquide WP2 Leader X

Neis Stefan Waterstofnet Waterstofnet representative

X X

Scheerders Marcel PZH Rotterdam site coordinator

X X

Van der Steen Marc

Rebel / Connexxion Connexxion representant X X

Van Hoof Liesbet Waterstofnet WP6 Leader X X

Yorke David LBSL London site representative

X X

Excused

Bocci Enrico CIRPS CIRPS Representative Naso Vincenzo CIRPS CIRPS Representative Bisin Francesca Cotral Cotral representative Pesnel Bernard KEOLIS (CUC) PT Cherbourg Spitaels Erik De Lijn Antwerp site coordinator Zannella Caterina Regione Lazio Regione Lazio representative


3. MINUTES

The presentations presented during the consortium meeting are part of the report and contain the major part of the information that is presented. The here presented report overviews discussions that have been there during the meeting.

3.1. Welcome by Paul Beyer Paul welcomed the consortium in name of Mike Weston, who could not make it to the meeting.

3.2. Work package presentations

3.2.1. WP1 – Project management

Consortium Agreement Since last consortium meeting, all partners have signed the Consortium Agreement. Paper copies and scans were distributed.

Advanced payments Table 1 overviews the current state of the advanced payments. 6 partners have received the advanced payment. 2 have asked not to release the advanced payment: DeLijn and Air Liquide. Both partners are waiting until the situation about the cofinances for DeLijn is clear. 4 partners have not requested for the release of the advanced payment:

-La CUC submitted a request for cofinances at the French State in Paris. The reponse is not yet received. Once this is clear, the request for the advanced payment will be submitted. In case the French State will not cofinance, the entire budget of cofinances is provided by Departement de la Manche and CUC.

-the Roma partners are reorganizing their local site. This requires an amendment with a reorganisation of budgets. They will request for cofinances at the moment this reorganizing is finished. The cofinances of Regione Lazio are approved, but the advanced payment is not released for the same reason of upcoming reorganisation.


Table 1: Current state of advance payments. Green: forwarded, yellow: asked not to release, blue: proof of cofinances in validation, light green: proof of cofiances accepted and grey: no request so far.

Overall project status With the legal and financial items being settled more and more, the real work on the floor is starting up. Table 2 gives the overall status so far. The London site has ordered the buses. Two other sites (RET and Cherbourg) are tendering both, the tenders will be closed at the end of October and November (for RET). Thereafter a negotiation round is foreseen and orders are expected before Christmas 2015. Roma will launch their tender early in November. Connexxion, who was indicated as the bus operator for PZH will start up the selection process for the buses early in November as well. De Lijn in the Antwerp site has to wait for the approval of the cofinances at the Flemish Government before the tender can be launched.


Table 2: Overview of the overall project status.

Submission of deliverables At the moment of the consortium agreement, only one deliverable has been submitted: the website is online. During the meeting the next deliverables are presented and approved:

-Project Handbook -Quality assurance plan -Dissemination plan

These will be submitted soon after the consortium meeting by the coordinator. The contingency plan will be completed based on the discussions on the consortium meeting and thereafter spread among the Steering Committee for approval. At that stage all ‘preparatory’ deliverables will be completed. In the next stage WP2 and WP3 leaders have to prepare the Deliverables concerning the procurement specifications of the HRIs and FCBs (see WP2 and WP3). The next deliverables indicate that all ‘hardware’ (buses and refuelling stations) is ordered. Bus orders are expected to be completed at the end of this year for most partners. Since the latter should already been realised according the original plan (on June 30th), there is at this moment already at least a delay of 6 months in the project. Flip and Dirk will indicate this to the FCHJU on a bilateral meeting between the coordinator and FCH JU. However, an extension will not yet be part of the upcoming amendment. It is better to wait till the project is more mature and the length of the extension can be estimated more accurately. Table 11 overviews the deliverable production schedule.


Figure 1: Evolution of deliverable submission. (situation on November 7th)

3Emotion document storage On the 3Emotion website, there will be a private intranet for the 3Emotion partners. All documents as deliverables and official documents will be made available through that portal. Liesbet Van Hoof is responsible for the upload of documents.

Administrative introduction Mauro Giorgetti (FIT) stays available for all partners to introduce them in the required project administration, even with a life visit for all new partners (per site). Mauro will contact the partners to make a planning. Such a meeting is strongly suggested!

Time sheet evaluation During the project all partners have to complete time sheets on daily base. It is intended to send them in to Mauro each 6 months. For the first semester this has not yet been done. Mauro will start up the process to have the timesheets collected after 12months in the project (i.e. for the period 1/1/2015-31/12/2015).

Risk tables Risks for the project execution should be mentioned to Flip. Up to now, there is nobody that does it. All risks presented in this table are indicated by the coordinator himself.

3.2.2. WP2 – Hydrogen refueling operations Table 3 overviews the states of HRI’s at the different sites of the project.

Table 3: State of the different HRIs.

Site # buses Foreseen capacity

State

Antwerp Increase from 5 to 8

450 kg/day Existing station should be replaced from Port of Antwerp to DeLijn depot


Cherbourg 5 200kg/day In negotiation local site and AirLiquide

London Increase from 8 to 10

320kg/day Present

Roma 5 In negotiation among site partners

Rotterdam PZH 4 To be upgraded (in case of Rhoon station) or new constructed (Oude Tonge station)

Rotterdam RET 2 200kg/day Present (in case only 2 RET buses are refuelled at Rhoon) or upgrade required (in case 6 Rotterdam buses are refuelled at Rhoon)

The total capacity of hydrogen refueling at the Rotterdam site can be foreseen by an increased capacity of the HRI in Rhoon or the construction of an additional HRI in Oude Tonge. The latter is based on a local private initiative (budgeted 3.5M€), but requires a large financial injection from local authorities. To prevent the risk of high investments that requires long lobbying and discussions, the Rhoon-update solution might be best for the 3Emotion project.

Key performance indicators The discussion on what and at which frequency is still to be discussed. Table 4 overviews the current list of KPIs and parameters that is planned to be monitored.


Table 4: Current overview of KPI’s and parameters to be monitored by each HRI.

FCH JU requires data to be monitored as well. That is done by the Temonas system. The Temonas list contains a long list with too much parameters and KPIs to be monitored. There should come a consensus between Temonas and what we will monitor in our 3Emotion project. Philippe Mulard and Sébastien Fiette (WP4) will make a proposal for this list. Thereafter, Flip will discuss with FCH JU.

Deliverable production D2.1 concerning the procurement of the new HRI’s in the project is rescheduled towards 31/12/2015. Philippe asks what there has to be in this deliverable. Flip will send him the deliverable from High V.LO City (done). Remark that the requirement of monitoring tools should be integrated in this document.

3.2.3. WP3 – FC Bus operations Table 5 overviews the current state of tender processes for buses. One site has completed the order for the new buses (London, who ordered at Van Hool). Two other tender processes are ongoing. Two will open in November. Then remains DeLijn who waits for the confirmation of the cofinances by the Flemish government. Remark that the production time for FC buses is about one year or longer. That makes that no buses will be delivered in 2016. Bus operator from Roma have planned a delivery time of 6 months. RET has planned for delivery in Q4 2016.


Table 5: Current state of the bus tender processes.

Site # buses Type State

Antwerp 3 Articulated Tender in preparation – search for cofinances

Cherbourg 5 12m Tender phase II closed, last round (negotiation) foreseen 19/11. Order planned before end of the year.

London – new 2 Van Hool A309 FC

Ordered, delivery planned Q2/2017

London – present

8 Wrightbus In operation, refurbishment of FCs planned.

Roma 5 12m Tender opens early November 2015

Rotterdam PZH 4 12m Market search for OEMs is asked early November 2015.

Rotterdam RET 2 12m Tender phase I is closed, negotiation round foreseen on 19/11.

Technical specifications of the buses and WP3 deliverables The detailed technical specifications for the buses can be found back in the tender texts. These specifications are the main content of D3.2. The specifications can change (a bit) since most of the tenders contains negotiation phases. The partners that tender for buses are asked to send in this part of text to Kristina. In D3.1, the way the buses are tendered should be reviewed. Tendering for FC Buses is different as tendering for diesel buses. Paul Beyer explains that they made a learning curve in the CHIC project and therefore they could tender in 3Emotion that fast. All partners that will order FC Buses have to go through that learning process. Deliverable D3.1 can be a valuable document for future use as it describes these different way of working. Although the main content can be foreseen at this moment, the document itself can only be published once all tender texts are available. Hence, submission of D3.1 can only be realized when the latest tender is published.

Data collection on buses Again the London site is taken as an example for the data collection. David Yorke is monitoring the data on a manual base. It costs him a day a month to get all data from all logbooks that are completed daily by the operators of the buses and to register the refueling time on a manual base once. It is stressed that cross reference of data should be made to sort out outliers and faults. Remark that the way the data is generated is different for the different sites. In any case, the new buses from the 3Emotion project will have an automated data logging system on board.

Bus maintenance All operators except LBSL will have the maintenance of the FC Buses organized by the bus supplier. This due to the expected technological differences between the current diesel


technology and the FC Bus technology.

3.2.4. WP4 – Data monitoring Sébastien presents the global overview of the KPI’s to be monitored in the project (see Table 6) and the parameters to be registered therefore (long lists, see presentation WP4). Partners realize that there will be efforts to spend to have all these parameters monitored. Therefore, it is important that CEA produces a draft version of the D4.1 (evaluation plan) soon to have a good overview what is expected from the different partners. Based on this a final discussion can be organized. In this discussion, it is important to merge the requirements from FCHJU with what is feasible in reality. It has to be considered that not only an objective data monitoring has to be organized, but also a Life Cycle Analysis is required as a project outcome. The data monitoring should produce the data on which this LCA is based as well.

Table 6: Overview of the project’s global KPI’s

CEA will start up the Ex ante analysis as well. That analysis evaluates the way the services are executed currently (with diesel or other buses).

3.2.5. WP5 – Transferability of the models No activity or items to be reported so far.

3.2.6. WP6 – Project dissemination The project dissemination plan (D6.1) is ready and foresee to communicate project messages through different channels. The plan is spread among the partners and will be submitted to FCH JU. The dissemination is organized in 2 levels: the real project dissemination and an overall level. The real project dissemination is realized by the partners locally and managed by Waterstofnet overall. The second level concerns ‘project overarching dissemination’. The contribution of our project in this is to provide enough required information to the involved partners (i.e. Waterstofnet who sets up a Knowledge base in High V.LO City and Element Energy who organizes the overarching dissemination). 3Emotion does not plays an active role in the overall arching dissemination at this moment in the project. Answers on request will be formulated upon request.

KPI - FC Busses KPI - H2 production KPI - H2 distribution

Efficiency of production unit Efficiency of refuelling stationSpecific energy consumption Specific energy consumptionSpecific water consumption

Meeting local air emissions standards Total amount of hydrogen produced Total amount of hydrogen distributedMeeting local noize standards Total amount of hydrogen from external source

Commercial speed Average handling time to refill the busCO2 emissions/km Statistical analysis of refueling problem

AvailabilityReliability

Statistical analysis of failure

Annual costs for maintenanceAnnual costs for repair failureCost for maintenance service

Specific hydrogen consumption

Durability


Table 7: Dissemination levels and channels defined in the 3Emotion dissemination plan.

Dissemination material The project brochure and banner are ready. The banner is presented at the consortium meeting and approved by the partners present. Both brochure and banner are available for the partners. They will be made in the local language, but the partners are asked to provide Liesbet with translations. At the next consortium meeting the partners will be provided with the translated banners. The website is online: www.3emotion.eu. With the project going on, new pictures and news items will be published. Therefore all partners are asked to provide material as well! Press release A press release will be done once all partners have tendered their buses. Locally all partners release press releases at ordering and delivery of the buses. These may be added on the

3.3. Site presentations

The presentations of the sites contain partner presentations, required budgets and timelines. Flip will combine them on a common overview that can be used for reviewing and to plan the project’s supporting actions.


3.3.1. Antwerp – De Lijn

Erik Spitaels from De Lijn was excused. The presentation is available.

3.3.2. London – TfL The London site has ordered their new buses and continues to operate the existing 8 FC Buses. From these buses the fuel cells are refurbished since some buses have up to 17.000 hours of operations.

Bus availability Bus availability in London is calculated on an hourly base and preventive maintenance is not counted as ‘bus available’. While diesel buses are off for 8 hours monthly, the FC Buses are off for 16 hours monthly. Remark that the bus availability is very variable: some months a bus can have a very good availability and the month thereafter not good as all. There is a steep learning curve in the diagnosis phase, what is related with the local process knowledge. Comparison with diesel buses is not possible since no diesel buses are available in this team.

Bus acceptance Vehicles should have no (technical) theething issues at start of service. But the operators should be loyal to themselves as well: do some serious road tests to have your personnel adapted to the new vehicles before the service starts!

3.3.3. Roma – Cotral The original plan to have a new HRI constructed near the coast in Roma has been abandoned. An existing, out of service HRI will be upgraded to have enough capacity to refuel all 5 buses in Roma. Among other ways, the hydrogen will be produced by gasification. The gasifier itself is an outcome of the former FCH JU project ‘Unify’. This makes the setup for this HRI very innovative (see Figure 2).

Figure 2: Innovative setup for the new HRI in Rome.

The hydrogen in this site will be multi-sources since 3 sources of hydrogen are used: hydrogen produced from an electrolyser, hydrogen from a gasifier and as delivered from in-trucked hydrogen. The amounts of hydrogen in the different storage tanks and from the sources is simulated as in Figure 3.

20 Nm3/h 43 kg/day

SAE J2719-grade H227 Nm3/h 57 kg/day 120 kg/day @ 350 bar

100 kg/day @ atm 120 kg/day @ 450 bar

Dis

pens

er

GasifierPSA Purifier

Trucked-in H220 kg/day

(+Backup Gasifier)

Electrolyser

Lo-p

ress

ure

buff

er

Com

pres

sor

Hi-p

ress

ure

buff

er


Figure 3: Simulation of hydrogen reserves available in the different storages.

It is planned to have 4 out of 5 buses operated continuously, but one bus only one day a week, with the selected routes will cover the minimum daily mileage. That reduced operational level is difficult to accept. The Roma site is asked to reexamine a higher capacity to increase operational level of the buses. That is answered in an updated amendment text for the Roma site (provided on 9/11/2015). This new site setup requires a new budget definition and a series of new partners need to be added to the consortium. The Roma site, FIT and the coordinator are preparing an amendment therefore (see also paragraph 3.5).

3.3.4. Rotterdam – PZH Connexxion is indicated as the operator for the buses from partner PZH. Connexxion will purchase the buses and has therefore to enter the 3Emotion project. FCHJU and the coordinator propose that it is best to have Connexxion as a full partner in the project seen the budgetary and operational responsibility. However, Connexxion prefers to stay as a third partner below PZH. This issue has to be cleared in the near future trilaterally between FCH JU, CXX and the coordinator. Connexxion will launch a RFI (Request for Information) and will decide about the purchase with this information. It is not yet clear whether PZH/CXX will refuel at the new Oude Tonge station or the existing station in Rhoon. The first station is not economical viable with only 4 buses to be refuelled. Public budget must be made available in that case. The station in Rhoon has not enough capacity to refuel all 6 Rotterdam buses. An in increase in capacity is required in that case but is for sure much cheaper as a new one in Oude Tonge. The final solution stays to be negotiated. Connexxion and RZH have to redefine the distribution of the 3Emotion funds.

3.3.5. Rotterdam – RET RET has tendered for the buses. The purchase for the buses has to be concluded on December 1st, 2015. If not, some part of the cofinances risk to be not available anymore. Moreover RET is bound to publish project results before mid 2017 to keep cofinances available. With long delivery times that might be an issue as well. RET mentions the presence of bridges and tunnels on the trajects where the buses will operate. It has to be evaluated with local authorities whether this causes issues or not. Diesel buses have an overall fleet availability of 93% at RET.


3.3.6. Cherbourg – CUC (Kéolis)

La CUC plans to order the buses in December 2015. The workshop is present on the depot of the buses but need to be prepared for the maintenance of the FC buses. A risk analysis therefore is currently being executed by the French organization INERIS. Diesel bus availability is not really measured, but estimated to be rather high: 98%. All buses are maintained in an own workshop. La CUC is waiting for a response from the French National authorities concerning the application of additional cofinances. That answer is expected late in 2015.

3.4. Keynote talk: Maintenance of FC buses: thé challenge TfL has 8 Wrightbus fuel cell buses in operations since 2011. The integration of the Ballard FC system and electrical driveline has been done by ISE and later by Bluways, but both suppliers are not available anymore. Hence, TfL had to organize the complete maintenance and required actions to correct the design by themselves. This was a long, difficult and hard process, but a very instructive. An own workshop was set up therefore. TfL’s buses are operated as normal buses on London RV1’s line exclusively. Hence, they operate 7 days a week for 17 hours a day. Therefore, 70 drivers has been trained. Table 8 overviews the main lessons learnt from the Keynote Talk. Pauls presentation is a perfect guide for the new 3Emotion sites.

Table 8: Main lessons learnt from the Keynote Talk.

Remember safety -FC Buses are not ‘just hydrogen’ -Gas is present in high pressure (over 350bar!) -High electrical voltage is present in the vehicles

Overall FC Bus availity is to improve -teething issues should be avoided -the supply chain is immature and leads to long delivery times -not all issues have a technical root. Foresee enough road tests to have the personnel used to the vehicles before start of service. -the buses in London proof that reliability is daption

Regulations, codes and standards are immature -both for vehicles and infrastructure -harmonization at EU and international level is required

Training Training is a keyfactor in making the application of FC buses a success. For all levels of involved personnel: technicians, driving staff, auxiliary staff, sub contractors and emergency services. However, a specific training program is not available and hence has to be composed ad-hoc.

Buses are zero tail pipe emissions They have the potential for zero ‘well to wheel’ emission and hence to operate carbon neutral.


Compared to diesel buses FC buses provide the same operational flexibility of conventional diesel buses. There are no significant issues to operate larger fleets.

3.5. Consortium amendments

Flip and Mauro will start a consortium amendment. The consortium amendment should arrange a range of 5 points as mentioned below. The aim is to have first draft structure discussed with Enrique Giron during November and to have the final amendment submitted before the end of 2015.

3.5.1. Roma site reorganization The Roma site needs to be reorganized with a series of new partners and the budget adapted to have the new HRI situation implemented in 3Emotion.

3.5.2. Cherbourg site: Keolis has to be added as a third partner in the project and a budgetary review is required. This budgetary review should reflect the dual depreciation rate of the buses by La CUC and the budget to be spent by Keolis.

3.5.3. Rotterdam PZH-site Connexxion has to be added as a partner or a third party and the budget is to be defined accordingly.

3.5.4. Antwerp site The HRI will be operated by CNG Net. CNG Net will remove the HRI from Solvay in the Port of Antwerp towards the depot of DeLijn as well. Therefore, CNG Net will be added as the partner in the project.

3.5.5. Redefinition GANNT and deliverables GANNT and deliverables need to be adjusted to the new structure.

3.5.6. New proposal Consortium structure With this amendment, the consortium will count 23 entities, as partner and as third partner. The new structure is presented in Figure 4.


Figure 4: Final consortium proposal after the amendments.

3.6. Update High V.LO City and CHIC

The High V.LO City and CHIC projects were presented by respectively Flip Bamelis and Ben Madden. See the presentations therefore.

3.7. Task list

N° Description Responsible

(partner + name) Due date Status

Resulting from CM1 1 Following up negotiations

replacement HRI Antwerp/ communicate when finished & prepare required consortium amendment

Van Hool, Flip Bamelis

Ongoing

2 Include LCA KPI’s in demonstration evaluation

CEA, Sébastien Fiette

OPEN

3 Initiate Evaluation plan production with a Kick off (tele)conference

CEA, Sébastien Fiette

OPEN

4 Include workshop organisation as a project result?


To be added in CA1

5 Initialise project dissemination plan Waterstofnet, Completed




Adwin Martens

6 Follow up budgets for sites and cofinances to release prepayment soon after CA signment


Ongoing

7 Follow up Cotrals’ financial guarantee

Enrico Bocci OPEN

8 Check possibility to organize next General Assembly in London

LBSL, David Yorke

Completed

9 Plan coordination visit to Cotral Flip Bamelis, Van Hool & Enrique Bocci, CIRPS

Completed

10 Further negotiate an agreed Consortium Agreement between CEA, Air Liquide and present consolidated CA to all partners

Flip Bamelis, Van Hool

Completed

11 Present draft project handbook FIT, Mauro Giorgetti

Completed

12 Check with new FP7 participants in the project that all administrative items are locally understood and organized

FIT, Mauro Giorgetti

Ongoing

13 Define a well defined FC site start up plan (part of D3.4)


OPEN

14 Schedule first SC teleconference Van Hool, Flip Bamelis

Completed

Resulting from CM2 22 Submit all finalized deliverables Van Hool, Flip

Bamelis OPEN

23 Organize administrative site visits FIT, Mauro Giorgetti

OPEN

24 Launch Time sheet collection FIT, Mauro Giorgetti

OPEN

25 Send out relevant High V.LO City deliverables to WP leaders


Completed

26 Send tender specifications to Kristina

All bus tendering partners

OPEN

27 Send out draft evaluation plan CEA, Sébastien Fiette

OPEN

28 Organize translation of dissemination material

Waterstofnet, Liesbet Van Hoof

OPEN

29 Organize next CM in Rotterdam (april 2015)


OPEN




In view with the daptio project progress (actions required to come to an in-time delivery production)

15 D1.2 – Present draft Quality assurance plan

Mauro Giorgetti, FIT

Completed

16 D1.3 – Present draft contingency plan

Flip Bamelis, Van Hool

Completed

17 D2.1 – Present draft Overview of procurement specifications for HRI

Philippe Mulard, Air Liquide

OPEN

18 D3.1 – Define draft Overview of procurement specifications for FCB’s

Kristina F. Juelsgaard, Dantherm

OPEN

19 D3.2 – Follow up FCB Comissioning

Kristina F. Juelsgaard, Dantherm

OPEN

20 D6.1 – Present draft Dissemination plan

Adwin Martens, Waterstofnet

Completed

21 D6.3 – Present draft Dissemination material

Adwin Martens, Waterstofnet

Completed


3.8. Risk assessment

Table 9: Overview present project risks

Impact Probability

Marginal Minor Serious Severe

Likely 0 5 2 1

Possible 1 4 4 0

Remote 1 0 1 1

Legend Low Medium High


Table 10: Detailed project risk overview (status 7/11/2015)


N° Originator WP Risk identified Type Probability Impact Rating Control Measure Adequate Contingency Plan Priority

WP descriptionTechnical,

consortium, management

Likely, Possible, Remote

Marginal, Minor,

Serious, Severe

Solution to reduce the risk Yes/No

If answer is no, additional actions needed to reduce the risk or plan in case of

events

Of additional actions

(Immediate or in XX months)

Risk mitigated Date

1 Flip Bamelis, VH WP1 Cofinancement De Lijn Management Likely Severe HighInvolvement of all Belgian partners in the release of required budget by Government

Yes

Adwin Martens recontacts Flemish government/

Coordinator discuss with Project officer/ Van Hool direction contacts De Lijn

direction

Immediate

2 Flip Bamelis, VH WP1 Cofinancement all other partners Management Remote Severe MediumInventarise the budgets made available already & check possible issues / ONGOING (= Cofinance check)

Yes

4 Flip Bamelis, VH WP1 Start timely all activities Management Possible Serious MediumClose follow-up delivery production first 6months (Adapted SC1)

Yes

7 Flip Bamelis, VH WP1Implementation administation required for FP7 by new FP7 partners

Management Likely Minor MediumMauro is made available and proposes to visit all partners that require assistance

Yes

8 Flip Bamelis, VH WP1In time comissioning and put in place of infrastructures

Management Possible Serious MediumClose follow-up of Bus commissioning/HRI commissioning support sites where required (e.g. tendering procedures)

Yes

10Flip Bamelis, VH,

17/04/2015WP2 Purity hydrogen Roma site Technical Remote Serious Medium

Online gaz composition measurement + temporarily analysis

Yes

12Flip Bamelis, VH,

28/05/215WP2

Long negotiations with ENI about HRI Roma

Management Possible Serious Medium Closely follow-up activity by WP2 leader No Coordinator follow up

13Flip Bamelis, VH,

01/07/2015WP1

Real launch Italian site requires speeding up to prevent out of phase HRI operations.

Management Likely Serious HighClose follow-up by coordinator/ adequate amendment preparation

Immediate

14Flip Bamelis, VH,

1/07/2015WP2

Late definition of KPIs for HRI causes non measurement of parameters

Technical Possible Serious Medium Close follow-up by evaluation manager

15Flip Bamelis, VH,

1/07/2015WP3

Late order for buses & long production time

Technical Likely Minor Medium Close follow-up of sites during purchase

16Flip Bamelis, VH,

1/07/2015WP3

Long deployment periode due to technical problems

Technical Possible Minor LowLearn from former projects and apply changes

17Flip Bamels, VH,

1/07/2015WP3

Long deployment periode due to lack of local knowledge

Technical Possible Minor LowSupport local technicians with training schemes and/or local support network

18Flip Bamelis, VH,

1/07/2015WP4

Late definition of KPIs for HRI causes non measurement of parameters

Technical Possible Marginal Low

19Flip Bamelis, VH,

1/7/2015WP4

Late definition of KPIs for FCB causes non measurement of paramters

Technical Remote Marginal Low

20Flip Bamelis, VH,

13/07/2015WP2

Planning for HRI Commissioning not present

Management Likely Minor MediumALAT should make a clear plan (WP2 Leader)

21Flip Bamelis, VH,

13/07/2015WP2

Technical description for HRI's in the project is not present.

Management Likely Minor MediumALAT should make a clear plan (WP2 Leader)

22Flip Bamelis, VH,

13/07/2015WP3

Difficult communication with COTRAL to get bus specifications and insight in FCH Commissioning

Management Likely Minor MediumContinue to contact COTRAL (WP3 Leader and Coordinator)

23Flip Bamelis, VH,

22/10/2015WP2

Reduced H2 refuelling capacity due to too HRI Readiness for PZH and RET. Will Oude Tonge be an operational station or not?

Technical Possible Minor Low

24Flip Bamelis, VH,

22/10/2015WP2

RET: Cofinancers withdraw when buses are not ordered/in operation in time.

Management Likely Serious HighClose following up by coordinator. Can RET be assisted with nearly-new buses? RET needs to speed up local tendering process.

Yes Immediate

Solved


22Flip Bamelis, VH,

13/07/2015WP3

Difficult communication with COTRAL to get bus specifications and insight in FCH Commissioning

Management Likely Minor MediumContinue to contact COTRAL (WP3 Leader and Coordinator)

23Flip Bamelis, VH,

22/10/2015WP2

Reduced H2 refuelling capacity due to too HRI Readiness for PZH and RET. Will Oude Tonge be an operational station or not?

Technical Possible Minor Low

24Flip Bamelis, VH,

22/10/2015WP2

RET: Cofinancers withdraw when buses are not ordered/in operation in time.

Management Likely Serious HighClose following up by coordinator. Can RET be assisted with nearly-new buses? RET needs to speed up local tendering process.

Yes Immediate

25Flip Bamelis, VH,

22/10/2015WP1

Absence of cofinances when Republique Française does not cofinances Cherbourg site.

Management Possible Minor Low


4. ANNEX 1: OVERVIEW OF DELIVERABLES

Table 11: Current timing for deliverable production

N° WP Description Responsible Reviewer Publication

date

D1.1 1 Project Handbook FIT Van Hool 30/07/2015

D1.2 1 Quality daption plan FIT Van Hool 30/07/2015

D1.3 1 Contingency plan for evaluating impact of project objectives and results Van Hool FIT 15/11/2015

D1.4 1 Progress report I Van Hool partners 30/06/2017

D1.5 1 Progress report II Van Hool partners 31/12/2017

D1.6 1 Progress report III Van Hool partners 1/07/2019

D1.7 1 Final progress report Van Hool partners 31/12/2019

D2.1 2 HRI Procurement specifications Air Liquide PT’s 31/12/2015

D2.2 2 HRI Comissioning VVM De Lijn/ CIRPS Air Liquide 31/01/2016

D2.3 2 HRI Manufacuring and delivery Air Liquide CUC 30/06/2016

D2.4 2 Operational HRI performance, including costs I Air Liquide PT’s 28/02/2017

D2.5 2 Operational HRI performance, including costs II Air Liquide PT’s 28/02/2018

D2.6 2 Operational HRI performance, including costs II Air Liquide PT’s 28/02/2019

D2.7 2 Operational HRI performance, including costs IV Air Liquide PT’s 31/12/2019

D2.8 2 Stakeholders’ position paper on HRI Commercialisation package Air Liquide PT’s 1/03/2019

D2.9 2 HRI Scale-Up and Recommendations for HRI commercialistion Air Liquide PT’s 1/07/2019



date

D3.1 3 FCB Procurement specifications Dantherm 30/11/2015

D3.2 3 FCB Comissioning Dantherm 31/12/2015

D3.3 3 FCB Delivery Dantherm 30/06/2016

D3.4 3 Pilot Demonstration sites plan, including the FCB Maintenance strategy Dantherm 31/12/2015

D3.5 3 Report on bus operation, including Cost I Dantherm 28/02/2017

D3.6 3 Report on bus operation, including Cost II Dantherm 28/02/2018

D3.7 3 Report on bus operation, including Cost III Dantherm 28/02/2019

D3.8 3 Report on bus operation, including Cost IV Dantherm 31/12/2019

D3.9 3 Stakeholders’ position paper on FCB Commercialisation package Dantherm 28/02/2019

D3.10 3 Report on performances achieved in the pilots CEA 30/06/2019

D4.1 4 Evaluation plan CEA 31/12/2015

D4.2 4 Ex-ante analysis CEA 31/03/2016

D4.3 4 FCB & HRS indicators’ assessment I CEA 28/02/2017

D4.4 4 FCB & HRS indicators’ assessment II CEA 28/02/2018

D4.5 4 FCB & HRS indicators’ assessment III CEA 31/12/2018

D4.6 4 FCB & HRS indicators’ assessment IV CEA 31/12/2019

D4.7 4 Non-technological eveluation assessment I CEA 28/02/2017

D4.8 4 Non-technological eveluation assessment II CEA 28/02/2018

D4.9 4 Non-technological eveluation assessment III CEA 31/12/2018



date

D4.10 4 Non-technological eveluation assessment IV CEA 31/12/2019

D5.1 5 Policy guidelines for administrations to promote FCB & HRS market uptake in European regions Waterstofnet 31/12/2017

D5.2 5 Roadmap for 3Emotion sites supporting the up scaling of FCB & HRI daption beyond the project FIT 31/12/2018

D5.3 5 Cross-site meeting on FCB ccommercialisation and exploitation Waterstofnet 31/12/2018

D5.4 5 Commercialisation package Van Hool 30/06/2019

D6.1 6 Dissemination plan Waterstofnet 30/07/2015

D6.2 6 3Emotion Web Site Waterstofnet 30/06/2015

D6.3 6 Dissemination material Waterstofnet 30/11/2015




D6.7 6 Local dissemination packages Waterstofnet 30/06/2016

D6.8 6 Awareness guidance document and help desk for next phase development Waterstofnet 30/06/2019

D6.9 6 Final conference Waterstofnet 31/12/2019


Figure 5: The CM2 participants in front of one of the TfL Feul Cell buses.

Documents

DOCUMENT CONTROL SHEET - Report.pdf · Yorke David LBSL London site representative X X Excused Bocci Enrico CIRPS CIRPS Representative Naso Vincenzo CIRPS CIRPS Representative Bisin