DNR Special Events Coordination Project

Jeff Kopaska,

Natural Resources Biologist

Background

• DNR offers state properties and other state-managed areas for use in terms of “special events.”

• Annually over 650 fishing tournaments, 300 – 500 all-terrain vehicle, snowmobile, and boating events, multiple dog field trails, Scouting events, fireworks displays, car shows, motorcycle poker runs, pancake feeds, equestrian events and trials, endurance challenges and marathons, Geocaches, and many more activities.

Current Process

• Contact the DNR for permit application.

• Must fill out and submit signed application a minimum of 30 days prior to the event.

• Both field and/or office staff must approve application.

• Some applications must also be approved by the Deputy Director.

• Letter and permit is mailed or faxed back to the promoter or organization in charge of the event.

Current Issues

• Each bureau has their own form for special events.• Public may have to make multiple inquiries to

obtain the proper paperwork depending on the type of event they are holding.

• Currently a lack of communication within the agency

• Currently there is no comprehensive tracking or coordinated public notification of events.

Expected Results

• One portal for all event applications (Public).

• One streamlined application, approval, and notification process (Internal).

• Public events notification via on-line events calendar and searchable database.

• Relayed and coordinated events information between state and federal agencies.

Project Time Line

Phase Start Month/Year

End Month/Year

Estimated Amount

Scope Analysis December 2008

January 2009 $20,000

Design February 2009

March 2009 T.B.D.

Implementation April 2009 July - September 2009

T.B.D.

Scope Analysis

• Business Analyst services will be purchased to do the scope analysis and requirements.

• The Analyst will also complete screen mock ups, use cases and provide an estimate of the resources needed to complete the design and implementation phases.

DNR Contribution

• The DNR will contribute staff time to work with the Business Analyst.

• It will also provide a work space and resources necessary for the Business Analyst to perform his/her duties of the job.

Recipients of this Service• General Public and

recreational users• Businesses• Organizations• Contestants• Exhibitors• United States Coast Guard• Army Corps of Engineers• Federal Government• DNR field and central office

staff (including land managers, park managers, biologists, law enforcement officers, policy staff, etc.)

• Politicians