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• DMI - DePrez Meetings & Incentives
• Corporate and Institution Travel Management
• DePrez Certified Convention Management
• TTMI – Travel Trax Market Intelligence
• Just Cruises, Inc. - One of the top 50 cruise-only agencies in North America
• Precision Planning – Incentive and Group travel
• Wish Upon A Star Vacations Inc.
• Whitaker & DePrez Travel Partners, LLC - Travel Consultants - A member of the invitation-only VIRTUOSO network
• Galactic Experiences by DePrez
Founded in 1929, is now one of the largest independent travel management organization in the Northeastern U.S.
The DePrez Group of Travel Companies
Oversee 70,000 + passengers a year
Over 39,000 Delegate Event Registrations per year
Annual hotel production exceeds 125,000 room nights
Over 2700 active clients worldwide
Scope of Operations
415+ events: trade shows, educational seminars, board meetings, marketing events, training and certification events, kick-offs, sales meetings, workshops, product launches, incentive trips, intern programs, student humanitarian outreach…
24 Hour International Air/Rate Desk
24 Hour Customer Service
Onsite representation in 80 countries
Member of the $4.5 Billion Virtuoso Network
Our programs are geared at building morale, motivating employees, recognizing sales excellence, training/education, and creating lasting memories. We integrate official meetings with evening and leisure activities, which provide a balance between formal business and opportunities to promote networking and camaraderie among program participants. Social programs are custom-designed for lasting, memorable experiences.
We specialize in corporate retreats and multi-day programs for groups from ten to hundreds of participants. Programs we have planned for our clients include:
Sales Retreats
Leadership Forums and Training Retreats
Custom Educational and Recreational Tours
Programs at Major Sporting Events
Golf Retreats
Social and Family Reunions
Recognition and Reward Events
President’s Clubs
High School/College Athletic Tournaments
Seminars at Sea
Cultural Events and Festivals
Association Conferences
Incentive and Group Travel
Discover History Musical & Theatrical Sensations
Science Class Trips
Foreign Language Leadership Forums
Training Retreats Athletic Tournaments
Our superb reputation comes from our dedication to providing schools and universities the highest quality experience possible. Each group is led by an elite agent that will be on hand to take care of all arrangements before and during your hard earned trip.
We offer unique and exciting educational experiences for students of all ages. Our goal is to help students recognize, appreciate and interpret the contributions of many communities to our shared history.
Educational Programs
Corporate and Institution Travel Management
• Negotiated Convention and Meeting Airline Discounts
• Negotiated Corporate Hotel Rates
• Hotel Consortium Discounted Rates
• Air/Car/Hotel Corporate Productivity Programs
• Online Enrollment for Individuals in Air/Car/Hotel Rewards Programs
• Online Resources• Concierge Level Service• Visa and Passport Assistance
• Online or personal touch airline reservations
• Pre-Approval System• Customized Travel Policy • Complete Travel Expense Tracking • Quarterly Reports• Online Reports and Travel Information• Consolidated Statements as desired• Unused Ticket Tracking & Reminders• Customized Cost Savings Reports• Customized Management Reports • Credit Card/BTA reconciliation• “Fly American Act” Compliance• Customer Satisfaction Survey
Account Management:
• Travel Policy Development & Compliance– ResRules, an authoring tool that automates the travel policy process.– A web-based business rules engine that captures and processes PNR
data based on your travel policy. – Notifies your travellers of your policy during the reservation process
leading to increased compliance.
• Quality Control– Validating reservation accuracy– Monitoring travel policy– Performing file finishing– Preparing for ticketing– Preparing for reporting
• Trip Improvement– Waitlist Checker – attempts to clear both open and closed waitlists to
secure the travelers preferred flight or class of service.– Fare Checker – monitors airfares from the time a reservation is booked
until the trip is taken for any lower fare opportunities. – Seat Checker – continually searches for an available seat that matches
the travelers preference.
Travel Policies
• Synchronize, streamline and simplify the corporate travel profile process with a dynamic, data-driven interface for managing corporate travel profiles.
• Web-based tool to upload your profiles rapidly and securely via the administration interface, including self-validation to ensure the integrity of data.
• Profile integration with SalesForce.com, Cisco Webex, API and IMUS.
• Compatible with all types of profile standards used in the different markets.
• Secure transfer of information. • Universal traveler profile
synchronization services through a customizable user interface.
Profile Management
Book Travel Anywhere, Any Time – book, modify, review
Online Booking
Pre-Trip Approvals
Traveler Tools
Access your trip details anywhere, anytime – even in flight!
• Trip Lists -past, future, current itineraries• Passenger information • Enhanced Trip Tools and Detailed Maps • Download trip information via iCalendar• Share trip information on Social Media • Travel agency details with phone number • Flight status information• Hotel bookings with details about the property • Car rental pick-up and drop-off information • Destination information • Weather forecasts
Traveler Alerts
• Pre-travel messages• Flight Alerts• Advanced notice of gate assignment• Early flight status • Connection updates with connecting gates and times• Departure gate changes • Delays, cancellations• Venue changes• Special instructions • Meeting time changes
Stay connected with your travelers!
Configurable and Contextual DashboardReflect the look and feel of your company or division website or employee portal.
• Logos and colors • reports and graphs• level of access
Online Reporting
Reports Choose from the many pre-defined reports, create a custom report or run a one-off report. Scheduled reports are sent directly to your email.
• Pre-defined reports• User defined reports• Executive Summaries• Broadcast reports• Drill-down capabilities
From simple reports available in PDF, Excel, CSVTo complex customized electronic file feeds that reconcile your BTA travel spend with your credit card statement with your data file format requirements
All sent to you or uploaded to your site securely with PGP encryption
Credit Card Reconciliations
Disaster Recovery
Generate on-demand reports to identify where in the world your travelers are at any time.
Two-way Messaging to quickly and efficiently communicate with travelers
Afterhours ServiceAvailable 24/7/365 - Immediate help for any travel emergency
Unused Ticket Management
Available online + monitored by your account manager
Housing & Travel Management
Integrations & API
Badges, Barcodes& Tickets
Standard & Ad-hoc Reporting
Contact/Member Management
Social Media Integrations
Email Campaigns
Event Websites
Budget / Resource Management
Mobile Apps
Fee Collection
Venue Sourcing
Online Registration
Sample Websites
Clear, concise registration forms Automated email communications Incorporate Travel & Mobile Online payment collection from anywhere in the world Fast check-in with the Kiosk tool
We bring VALUE to your attendees
Added value - lower hotel rates, resort fees, special add-ons
Some actual delegate added value savings for RECon 2013. Over 54 distinct offers were made available to ICSC delegates in a variety of categories including Entertainment, Tours, Dining, Ground Transportation and Activities.
Mobile Apps for your Events
• Allow attendees to build relationships and interact through real-time messaging
• Help attendees plan their schedules, navigate the event, and easily find exhibitors
• Make it easy for attendees to contact exhibitors and sponsors with our tap to call option
• Grow your partnerships by capturing leads for exhibitors and sponsors
Attendee List Speaker Profiles Exhibitor Profiles Personalized Schedules Interactive Maps Contact Sharing
Social Sharing Flight Information Hotel Information Dining Information Web Content Video
• Export reports in any format, including links for real-time updates for suppliers and stakeholders
• Meeting calendar tool for both internal & external communications
• Utilize surveys to measure ROI & ROO
Online Meeting Reporting
Export Financial Data to:
…and more
• At the inception of the housing process, our planners begin a rate research study which continues through the entire life of the meeting,
• therefore providing a complete summary at the conclusion of the meeting. • Additionally, TTMI® is able to prepare destination dossiers and provide hotel recommendations
that fit your needs. • Finally, we conduct extensive research to help you make your city and site selection simple.
The capability of the internet to deliver real time inventory and rate information directly to consumers has created an incredibly dynamic environment where hotel room rates and availability literally change in an instant. The DePrez Group of Travel Companies has taken a bold and innovative approach by creating TTMI - Travel Trax Marketing Intelligence (patent pending), our proprietary hotel room rate integrity program which eliminates the need for travelers to “shop the web” for lower rates
TTMI – Travel Trax Market Intelligence
Rate Guarantee Verification
Global Warming. Join DePrez in the Solution.
Your average carbon emissions for this journey would be 121KG of CO2, for a direct flight in Economy class.Source: ICAO Carbon Emissions Calculator
Accolades
Thank you all for the quick changes on my itinerary. It is greatly appreciated. Whenever Xerox puts me through DePrez, you guys are great!James Mahoney, The Mahoney Company
Your online travel approval report is the best. I love it, I love it.Mary Olsen, President, Precision Meeting and Events.
Thank you for making this Merrill Lynch program such a huge success. Your hard work and enthusiasm helped ensure the meeting ran flawlessly.Janet Ashley, Asst. Vice President Merrill Lynch
DePrez Travel did a great job on our meeting. As someone who has never worked on a kick off before, I greatly appreciated the guidance and expertise. Marcy Frey is a pleasure to work with. She worked right along with us and always had a positive attitude!!! The initial feedback from the attendees was VERY positive and DePrez was a big part of making that happen.Lynette Theren, Xerox Meeting Coordinator
Great job in New Orleans. How did you ever get the police officers to block off traffic for all of us to parade through the French Quarter?Van Gemmil, Ponca Finance