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    STUDENT HANDBOOK2012 - 2013

    Learn from the world






    Student Name:

    Reg. No.:

    Emirates ID No.

    Address in U.A.E.




    Address in Home Country:




    Passport No.:

    Date of Expiry:

    Contact Address in U.A.E. in case of Emergency:

    Blood Group:






    2.1 Mission 2.2 University Divisions and Academic Programs2.3 License and Recognition2.4 The Campus2.5 Site Map


    3.1 Policy Statement3.2 Undergraduate Admission Requirements3.3 Transfer Policies & Procedures3.4Transfer within GMU3.5 Readmission


    4.1 Office of the Student Affairs4.2 Counseling Services

    4.2.1 Personal Counseling4.2.2 Academic Counseling

    4.2.3 Career Counseling



    GMU 2012 - 2013STUDENT HANDBOOK4.3 Student Activities Policy4.4 GMU Student Council4.5 Student Publication4.6 Health Services Policy4.7 Clinical Training Third Party Liability (TPL) Insurance4.8 Dining Services4.9 Recreational Facilities4.10 Residential Halls4.11 GMU Hostel Regulations4.12 Student Support Services4.13 GMU Facilities 4.13.1 Lecture Halls 4.13.2 Common Rooms & Lockers 4.13.3 Masjid 4.13.4 Mail Box 4.13.5 Telephones 4.13.6 Class Room & laboratory 4.13.7 Student Identification 4.13.8 University Entrance 4.13.9 Car Parking in the campus4.14 Students Record Policy4.15 Students Information Release Policy4.16 Dress Code4.17 Fire Safety Policy4.18 Information on Safety Issues


    5.1: Student Rights5.1.1 Rights in the Pursuit of Education5.1.2 Right to Access Records and Facilities5.1.3 Right to Freedom of Association, Expression,

    Advocacy & Publication5.1.4 Right to Contribute to University Governance and

    Curriculum5.2: Student Responsibilities5.3 GMU Honor Code5.4 Salient Features of the Honor Code


    GMU 2012 - 2013STUDENT HANDBOOK5.5 Breach of Honor Code5.6 Effects of Committing an Honor Offence


    6.1 Academic Misconduct6.1.1 Academic Misconduct Procedures Academic Misconduct related to a course6.1.1.2 Academic Misconduct - Unrelated to a

    particular course6.1.1.3 Appeal to and Action by the President

    6.1.2 Repeated Misconduct Procedure (Academic)6.1.3 Procedure for Misconduct by Student Organization

    6.2 Personal Misconduct

    6.2.1 Personal Misconduct on College Premises 6.2.2 Personal Misconduct Outside College Premises6.2.3 Personal Misconduct Procedures6.2.4 Repeated Misconduct Procedure (Personal)6.2.5 Procedures for Misconduct by Student Organization

    7.0 STUDENT FINANCE 74 7.1 Student Finance Policy 7.2 Tuition Fees 7.3 Transportation Fees 7.4 Hostel Fees 7.5 Examination Fees 7.6 Utilities Services Fees 7.7 Visa Charge 7.8 Fees for Others Services 7.9 Disposable Kits 7.10 Payment of Fees 7.11 Late Fees and Fines 7.12 Financial Aid & Scholarships


    GMU 2012 - 2013STUDENT HANDBOOK 7.13 Refund of Fees 7.14 Revision of Tuition and other Fees


    8.1 Program Completion Policy 8.2 Academic Progress Policy 8.3 Grading & Assessment Policy 8.4 General Examination Regulations 8.5 Online Examination (Exam Soft)


    9.1 Information & Learning Centre 9.2 Mission 9.3 Vision 9.4 Library Policy, Procedure and Regulations 9.5 Library Rules & Regulations 9.6 Facilities & Services available in the Library 9.7 Circulation Policy and Procedures


    10.1 About GMCH&RC 10.2 Clinical Services 10.3 Operation Theatres 10.4 Out-patient Services 10.5 Student Support Services 10.6 Common Rooms 10.7 GMCH&RC Rules & Regulations 10.7.1 Dress Code 10.7.2 In the Hospital 10.7.3 In the Clinics 10.7.4 In the Lecture Halls 10.7.5 In the Hospital Library 10.7.6 In the Operation Theatre / Labor Room 10.7.7 Examining Patients in the Ward 10.7.8 Interacting with Hospital Staff 10.8 Administrators


    GMU 2012 - 2013STUDENT HANDBOOK11.0 COLLEGE OF DENTISTRY 100 11.1 Vision

    11.2 Mission 11.3 Goals 11.4 Objectives 11.5 Program Structure

    11.6 Plan of Study 11.7 Course Description 12.0 STUDY PLAN 128 12.1 Study Plan for 1st Semester

    12.2 Study Plan for 2nd Semester 12.3 Study Plan for 3rd Semester 12.4 Study Plan for 4th Semester

    12.5 Study Plan for 5th Semester 12.6 Study Plan for 6th Semester 12.7 Study Plan for 7th Semester 12.8 Study Plan for 8th Semester 12.9 Study Plan for 9th Semester 12.10 Study Plan for 10th Semester



    14.2 Assessment Policy 14.2.1 Formative Assessment 14.2.2 Summative Assessment 14.3 Progression Policy 14.4 Attendance Policy 14.5 Continous Assessment



    16.0 DEAN'S LIST OF TOPPERS 301 17.0 ADMINISTRATORS AND FACULTY 304 17.1 Administrators 17.2 List of Faculty

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    College of Dentistry (COD) Student handbook is meant to provide information and guidelines on the various services and programs

    of the college. It contains sections covering admissions procedures, general rules and regulations, student support services, curriculum details, departments and examination

    policies. Each section has been listed in the contents so that you can refer quickly to areas of particular interest to you. Please

    note that attendance in various courses arranged by the college is mandatory and this has been repeatedly stressed in the

    handbook. Every effort has been made to provide accurate and up to date information. Additional information useful to students will be regularly displayed on the college notice board. Students are also advised to get in touch with course coordinators for any

    academic difficulties.

    We hope that the handbook will help and guide you during the new academic year at COD.


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    The Vision of Gulf Medical University is to be a leadingcontributor to the continuous improvement of the nations health care delivery system through the pursuit of excellence in medical education, biomedical research and health care services.


    high quality to our students and produce graduates whose competence will help them to make a significant contribution to the health of the community through pursuit of academia, research and health care.

    TheUniversityaspirestoattractthebestofstudentsbyofferinga variety of excellent programs supported by quality administration and student support services.

    TheUniversityaspirestobeknownforexcellenceandimpactof its research on the educational milieu of the nation and the outcomes of clinical care.

    TheUniversityaspires tobean integralpartof thecommunitythrough transfer of knowledge, continuous dialogue with the countrys health care planners and enhanced community service.

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    Dear Students,

    It gives me great pleasure to welcome you to the portals of Gulf Medical University where we are entering into an exciting new era!

    I am grateful to the Almighty Allah for the remarkable development the Gulf Medical University has undergone in the last 14 years, where the University has been able to make its mark in Medical Education, Healthcare and Research. We aspire to be among the best in the region, and we're making it happen right now.

    Our students coming in from 63 nations around the world thrive in our culture of dynamism and innovation. We are proud of our traditions, our current standing and our vision for the future. GMU students come from every corner of the world to invest in education that inspires challenges and prepares them to be globally competitive. Eventually they discover a world of opportunities to explore new possibilities, new ideas and new perspectives to prepare them for life in their chosen career paths. Our students find in GMU a rich, vibrant, innovative, and enriching academic experience.

    From the Presidents desk

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    GMU strives to provide excellence and accessibility in education, conduct groundbreaking research, undertake revolutionary creative endeavor, dedicate ourselves to diversity, and enhance higher education's role in public life. We hold onto our traditions and our values, and strongly look forward to a future marked by increasing distinction and new discovery.

    GMU also strives to initiate innovative educational programs, seminars and conferences. The Summer Training Program for our clinical students has now expanded rapidly with many new centers around the world being added to the GMU network.

    The GMC Hospital and Research Center Chain U.A.E has now branded itself as a premium destination for healthcare in the country and a massive expansion phase is on the way to develop new hospitals and clinics in all the Emirates of U.A.E which is expected to further boost the clinical training opportunities of our medical, dental and allied healthcare professions students.

    The University has embarked on a mission of introducing Certification Programs, Short Term Courses in various disciplines and will be offered in various learning formats to suit the needs of the working healthcare professionals in the region. The Medical Research Unit of GMU is spearheading to become a renowned center of excellence and we are very hopeful of introducing path breaking research activities.

    I invite you to join us in this exciting journey into a bright future with a University that is talented, dedicated, and caring. We wish you a happy and fruitful time during your study in the Gulf Medical University.

    Thumbay MoideenFounder PresidentGMU Board of Governors

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    Dear Students,

    On behalf of the President, the faculty, administration and the student body, I am delighted to welcome you to the Gulf Medical University also known as GMU!

    The university learning community will now be made up of students working to become practicing physicians, pharmacists, dentists and physical therapists, a multiprofessional group very much like the multiprofessional healthcare delivery teams of the 21st Century. We hope at GMU as you Study together today to work together tomorrow you will share the large pool of knowledge and experience that is available in the different health related disciplines with each other and grow to respect the contribution made by each health profession to provide comprehensive health care to the community you will together serve in the future.

    Members of the faculty, as well as students and staff have help build this institution that is attracting regional, national and international attention. With a faculty committed to maintaining strong academic standards for our students

    Welcome note From the Provost

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    GMU 2012 - 2013STUDENT HANDBOOKand ourselves and the commitment of the administration and staff in every aspect of our mission and your contribution as a member of the university community we will together realize the potential to deliver the vision of GMU.

    The leadership of the faculty and staff at GMU is engaged in efforts to strengthen teaching, learning, research and creativity both at the undergraduate and graduate levels. GMUs mission is focused on assuring the quality of its programs to the university student population. Active research combined with public service is also an integral part of our mission particularly as they strengthen opportunities for learning.

    As you become familiar with the campus, your mentors and your peers you will surely be impressed with the multifaceted and rich academic environment. We are confident that your contributions to the lives of fellow students, your chosen career field and the university will be marked by excellence. Welcome.

    Prof. Gita Ashok Raj MD; MNAMS

    Provost Gulf Medical University

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    Greetings and welcome to the College of Dentistry, Gulf Medical University!The College of Dentistry believes that we need to educate a dentist who is fundamentally different in professional capabilities from his/her predecessors. We believe this because the world is changing rapidly. We provide education to diverse pre-doctoral students to prepare them to practice dentistry in the 21st century with knowledge and understanding of many different patient populations, dental specialties and varied practice settings. GMU dentists today are dramatically more culturally diverse than ever before. And, there is a groundswell of growing public opinion that GMU dentists must redress the disparities in oral healthcare access that exist in UAE and across the world.

    The College presents a dynamic curriculum, which provides excellent clinical training, integrates the health sciences with clinical experience, and utilizes modern technology. Our success is based on maintaining a strong faculty and staff, supported in their commitment to teaching and administration,

    messAGe From the deAn

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    GMU 2012 - 2013STUDENT HANDBOOKprofessional development, scholarship, research, student and community service.

    Since its beginning College of Dentistry has played an integral part in the development of oral health care services and dental education. This college has an outstanding reputation for its clinical teaching programs and for its research and service programs that have impacted oral and general health locally, nationally and internationally. I am very proud to have recently become a member of the GMU family.

    We are situated at the heart of the new Ajman metropolitan area and have the benefit of a large pool of patients who seek care at our clinics. Additional training in patient care is gained during assignments at affiliated hospitals and at externship sites in various locations throughout the country.

    We are committed to excellence in all that we strive to accomplish.

    Prof. Mohamed Said HamedBDS, MSC, PhDDean and Professor of Oral & Maxillofacial SurgeryConsultant A, Oral & Maxillofacial Surgery College of Dentistry, GMU Ajman, UAE

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    ABoUt the stUdent hAndBook

    This handbook is a source of important information regarding Gulf Medical University (GMU) policies, regulations, rules, procedures and facilities which

    will be very useful to students during their studies. The material contained herein is a supplement to the Catalog and other information distributed to the

    students by GMU.

    Every effort has been made to provide students with complete and accurate information. The University reserves the right to change programs and requirements and to modify, amend or revoke any rules, regulations or

    financial schedules. However, the information published in this handbook shall be valid for the academic year for which it is published.

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    GMU 2012 - 2013STUDENT HANDBOOK1.0 AcAdemic cAlendAr

    2012 Day Events

    31st Jul Tue Last day for application for admission

    1st - 31st Aug All days Registration period

    16th Aug Thu Last day for payment of tuition and other fees for all returning students**


    9th Sep Sun Fall Semester begin1st Year DMD Semester 1 students and Parents welcome sessionReopening for returning II year 3rd Semester students

    10th Sep Mon Reopening for returning III year 5th Semester studentsReopening for returning IV year 7th Semester studentsReopening for returning V year 9th Semester students

    27th Sep Thu White Coat CeremonyEnd of drop and add period

    25th Oct Thu *Arafa Day Holiday

    26th 28th Oct Fri Sun *Eid Al Adha Holiday

    4th Nov Sun Mid Semester Examination for I, II, III, IV & V year DMD begin5th 6th Nov Mon

    Tue GMU Annual Scientific Meeting

    15th Nov Thu *Islamic New Year Holiday

    2nd Dec Sun National Day Holiday

    16th Dec 3rd Jan

    Sun Thu Fall Semester Break for the I, II, III, IV & V year DMD students


    1st Jan Tue New Year Holiday

    6th Jan Sun Classes resume after Fall Semester Break

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    GMU 2012 - 2013STUDENT HANDBOOK24th Jan Thu *Al Moulid Al Nabawi Holiday

    27th Jan Sun End Semester Examination for I, II, III, IV & V year DMD begin

    10th 21st Feb Sun Thu GMU Mid Semester Break for the DMD Students

    Spring Semester

    24th Feb Sun Spring Semester begin for the 2nd , 4th, 6th, 8th & 10th Semester students

    7th Mar Thu Annual Sports Day

    8th Mar Fri GMU Global Day

    9th Mar Sat GMU Literary Day

    14th Mar Thu End of drop and add period

    31st Mar 11th Apr

    Sun - Thu Spring Semester Break for the I, II, III, IV & V year DMD students

    14th Apr Sun Classes resume after Spring Semester Break

    5th May Sun Mid Semester Examination for I, II, III, IV & V year DMD begin

    6th Jun Thu *Israa Al Mihraj Holiday

    9th Jul Tue *Holy month of Ramadan Starts

    10th Jul Wed End Semester Examination for the I, II, III, IV & V year DMD begin

    3rd Aug Sat Summer Vacation begins for the I, II, III, IV & V Year DMD students* Islamic holidays are determined after sighting the moon. Thus actual dates of holidays may not coincide with the dates in this calendar. **All tuition and other fess are subject to revision by Gulf Medical Universitys Board of Governors in accordance with University requirements. Every year, fees are reviewed and subject to revision. As and when fees are revised, the new fees will be applicable to all enrolled and new students. The amount shown in this document represent fees as currently approved.

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    gulf medical university

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    gulf medical university


    2.1 Mission

    It is the Mission of the Gulf Medical University to strengthen and promote excellence in medical education, biomedical research and patient care.

    GMU is committed to prepare a highly skilled health workforce made up of health care professionals, health management and support workers and health science investigators in order to meet the health care needs of the nation and the region.

    GMU will strive to produce health care professionals who will integrate the advances in research with the best clinical practices.

    GMU will promote health services, which incorporate the latest advances in scientific knowledge in a manner that supports education and research for the benefit of the community.

    2.2 University Divisions and Academic Programs

    The University has six academic divisions offering following degree & non-degree programs.

    2.2.1 College of MedicineMBBS - Bachelor of Medicine & Bachelor of Surgery

    2.2.2 College of Allied Health SciencesBPT - Bachelor of Physical Therapy

    2.2.3 College of PharmacyPharm D - Doctor of Pharmacy

    2.2.4 College of DentistryDMD - Doctor of Dental Medicine

    2.2.5 College of Graduate Studies Masters Program (2 years)MSc CP - Clinical Pathology

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    GMU 2012 - 2013STUDENT HANDBOOKMS Tox - ToxicologyMPH - Masters in Public HealthPost Graduate Diploma Programs (1 year)Diploma in Toxicology

    2.2.6 Center for Continuing Education and Community OutreachNon-degree Courses

    2.3 License and RecognitionThe following programs have received Initial Accreditation from Commission for Academic Accreditation, Ministry of Higher Education & Scientific Research (MoHE&SR), Abu Dhabi UAE.

    SI.No ProgramYear of Initial


    1 Bachelor of Medicine & Bachelor of Surgery (MBBS) June, 2004

    2 Bachelor of Physiotherapy (BPT) June, 2005

    3 Doctor of Pharmacy (Pharm D) August, 2008

    4 Doctor of Dental Medicine (DMD) September, 2008

    5 Masters in Clinical Pathology (MS CP) January, 2009

    6 Masters in Public Health (MPH) January, 2010

    7 Masters in Toxicology (MS Tox) January, 2010

    8 Diploma in Toxicology (Dip Tox) January, 2010

    Gulf Medical University is listed in the WHO World Directory of Medical Schools and in the Eastern Mediterranean Regional Office (EMRO), WHO website. http: //

    Gulf Medical College is listed as an accredited/recognized medical school in the International Medical Education Directory (IMED) published by Foundation of Advancement of International Medical Education and Research (FAIMER) at the website

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    2.4 The Campus

    College of Medicine is situated in the Gulf Medical University (GMU) campus located at the Al Jurf Area of Ajman, just behind the Sheikh Khalifa Hospital. The G.M.C Hospital & Research Centre (GMCHRC) is located on the Ras Al Khaimah Main Road in the New Industrial area of Ajman.

    The GMU and GMCHRC are about 12 Kms from Sharjah and about 40 kms from Dubai. The GMU and GMCHRC are linked to the metropolitan cities of Abu Dhabi, Dubai, Sharjah, Umm Al Quwain & Ras Al Khaimah with roads and highways that make traveling easy.

    The GMU Campus includes modern facilities with classrooms, laboratories and a learning center that are appropriately equipped with up-to-date instructional and educational aids. GMU encourages social, cultural and other extra-curricular activities and sports to enhance a comprehensive personality development. The spacious campus spotted with greenery contains student rest rooms, prayer halls, indoor and outdoor sports facilities, first aid clinic, and student car park. The facilities are well connected with each other making it easy for students to move from one area to another.

    2.5 Site Map

    City Centre

    From E

    mirates R






    Khalifa H


    From Dubai/SharjahFrom Ras Al Khaimah/Umm Al Quwain

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    admissiOn POlicy & PrOceduresGULF MEDICAL UNIVERSITY

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    admissiOn POlicy & PrOcedures


    3.1 Policy Statement

    Gulf Medical University admits students irrespective of their national origin, color, gender or religion to all the rights, privileges, activities and programs offered by the university.

    The University stands for the highest moral and academic standards consistent with the heritage and cultural background of the United Arab Emirates and shall aspire for national and international recognition of its programs and degrees.

    The University sets high standards for previous academic performance to attract student of high caliber and to meet and exceed the standards of high retention and low attrition and outstanding academic performance required to fulfill the accreditation standards for every program offered by the University.

    3.2 Undergraduate Admission Requirements

    All applicants shall meet all admission criteria as laid down in theStandards for Licensure and Accreditation published by the Ministry of Higher Education & Scientific Research (MOHE&SR)

    Theapplicantmusthavecompletedaminimumof12yearsofeducationinschool and passed subjects in Physics, Chemistry and Biology in higher secondary school.

    Theapplicantmusthavesecuredaminimumof80%marksasperU.A.E.Secondary School education standards or its equivalent in each of the three science subjects (Physics, Chemistry, Biology)

    Students who complete their secondary school education as per UKcurriculum must have completed at least two of the three science subjects (Physics, Chemistry, Biology) in AS levels or A levels provided they have passed in all the three subjects in their O levels. The minimum grade required is Cor 'D' in AS/A level in Chemistry, Biology or Physics.

    Ascoreofatleast25ofIB(InternationalBaccalaureate)andforholdersofAmericanDiplomaaminimumscoreof80%isrequiredinadditiontoaSAT II score of at least 550 in Biology.

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    GMU 2012 - 2013STUDENT HANDBOOK Anaggregatescoreof75%ofPakistanBoard,80%ofIndianStateBoard

    and 75% of Indian Central Boardwhile theminimum score of 70% ineach subject of Biology, Physics and Chemistry is required.

    Theapplicantmusthavecompleted17yearsofageonorbeforethe31stof December of the year of admission.

    The applicantmust have proficiency in spoken andwrittenEnglish andScience terminology.

    The applicant must have completed a course in English languageproficiency such as TOEFL or IELTS. A minimum score of 500 TOEFL (173 CBT, 61 iBT) or its equivalent in a standardized English language test, such as 5.0 IELTS or any other equivalent internationally recognized test.

    The applicant shall appear for a personal interview before the GMUAdmissions Committee.

    TheAdmissionsCommitteeshallevaluateallapplicantsforbothcognitiveand non-cognitive traits demonstrating their aptitude for the chosen area of study.

    Applicantsshallsubmitallacademicdocumentsandofficial transcripts/credits / grades / marks duly attested by the Ministry of Education, U.A.E. and Ministry of Foreign Affairs, U.A.E. or U.A.E. Embassy in their country on admission into the program.


    Applicant shall submit anEquivalencyCertificate of the school leavingcertificate from the Ministry of Education, Dubai.

    Students of Indian nationality are required to obtain an EligibilityCertificate from the Medical Council of India / Dental Council of India, New Delhi before they seek admission into the MBBS / DMD program.

    On admission, the student shall submit a copy of the individuals birthcertificate or proof of age, the applicants passport, and a copy of UAE nationality ID (Khulasat Al-Kayd), a Certificate of Good Conduct. A medical fitness certificate including blood test results, six recent colour

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    GMU 2012 - 2013STUDENT HANDBOOKphotographs, a written pledge by the applicant agreeing to comply with University rules and regulations, the application form duly filled up with complete details, a receipt for payment of a non-refundable fee towards admission.

    All information regarding admissions shall appear in the Catalog, and in any other forms of advertisement circulated by the University.

    3.3 Transfer Policies & Procedures

    Students shall be considered for transfer only as per the following Transfer Admissions Policy of the University:

    Only students froma federalor licensed institution in theU.A.E. or arecognized Foreign Institution of higher learning shall be eligible for admission by transfer.

    All transfer students shall meet the English Language proficiencyrequirements of the program to which they are transferred.

    All transferstudentsshallsubmitofficial transcriptsbeforeadmission tothe Baccalaureate programs.

    Alltransferstudentsshallsubmitofficialtranscriptsofcreditearnedfromall institutions of higher education previously attended before admission to graduate programs.

    Onlystudentswhoareingoodacademicstanding(aminimumcumulativegrade point average of 2.0 on a 4.0. scale, or equivalent) for transfer to an undergraduate program of study similar to that from which the student is transferring shall be accepted for admission.

    Students who are not in good standing shall be transferred only to aprogram in a field different from the one from which the student is transferring.

    The University shall transfer undergraduate program credits only forcourses relevant to the degree that provide equivalent learning outcomes and in which the student earned a grade of C (2.0 on a 4.0 scale) or better.

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    The University shall inform applicants for transfer admissions orre-admission of the transfer credits earned for previous courses.

    TheUniversityshalllimittransferredcredithourstolessthan50%ofthe total credit hours required for the program.

    TheUniversityshallnotgrantcredit twiceforsubstantially thesamecourse taken at two different institutions.

    TheUniversityshallallow the transferofcredits forclinical trainingonly when done in the U.A.E.; in exceptional circumstances, in which case waiver of this condition shall be sought from the Commission before admission.

    Onadmission,thestudentshallsubmitacopyoftheindividualsbirthcertificate or proof of age, the applicants passport and a copy of UAE nationality ID (Khulasat Al-Kayd), a Certificate of Good Conduct. A medical fitness certificate including blood test results, six recent colour photographs, a written pledge by the applicant agree to comply with University rules and regulations, the application form duly filled up with complete details, a receipt for payment of a non-refundable fee towards admission.

    3.4 Transfer within GMU

    The students wishes are taken into consideration when applying to enter the Gulf Medical University. However, they will be allowed to transfer to other programs available in the College, according to established rules based on the recommendations of the Admissions Committee.

    3.5 Readmission

    Students who are on leave for a period of one year must apply for readmission to the program through the Admissions Office.

    Students inGood Standing: Students who are absent on approved leaves must apply for readmission before they will be permitted to register for the semester.

    Students Suspended for misconduct: Students who have been

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    GMU 2012 - 2013STUDENT HANDBOOKrusticated from the university and under probation must apply for readmission and may be readmitted after serving the suspension period.

    Studentsonacademicprobation:Students who fail to meet the minimum GPA requirement but have satisfied other requirements may be allowed to register as a non-matriculate student for a probationary period. Non matriculated students who achieve a minimum GPA of 2.0 can be readmitted, provided they meet all the other requirements.

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    student servicesGULF MEDICAL UNIVERSITY

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    student servicesGULF MEDICAL UNIVERSITY


    4.1 Office of the Student Affairs

    The Office of Student Affairs supports and complements the mission of the University and its academic program by creating a comfortable, safe and secure environment that contributes to the success of the students educational mission and personal growth. It helps involve students in the university community by providing appropriate student organizations, activities, publications and opportunities for interaction with faculty, staff and peers outside of classroom.

    4.2 Counseling Services

    4.2.1 Personal Counseling

    Professional counseling is available for personal problems (i.e., financial, career, home, health) especially if you have; Physicalcomplaintswhennomedicalcausescanbefound Excessiveanxietyforexaminations/accommodation/orhomesickness Lackofinterestindailyactivities Anunusualamountofirritabilityorfeartominglewithfriends Notbeingabletocopewithstudies Inabilitytoconcentrate Personalitychangesthatcantbeexplainedsuchassuddenshiftsinmood behavior

    Referrals are made by the Dean, Student Affairs who attends to all student activities, discipline issues, university policy etc. to the office of Admission & Registers regarding regulations concerning questions of transfer; to the Accounts Office regarding financial aid issues; to the Career Counselors Office regarding career or job placement issues;.

    4.2.2 Academic Counseling

    Student advising is part of the academic duties of every faculty member. The Deans or Chair of the Academic Unit assigns advisors so that the number of advisees per faculty member is as small as possible.

    Each student shall have an appointed full-time faculty advisor. This does not preclude informal advising with a student regarding progress in the course being taught.

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    GMU 2012 - 2013STUDENT HANDBOOKStudent advising is not limited to registering students, but encompasses all aspects of academic advising, including selection of electives, counseling on any academic difficulties or problems encountered, and monitoring the academic progress of advisees.

    An academic advising guide has been prepared by the Provosts office and is distributed to all academic advisors.

    Students receive notification of their faculty advisor and a listing of all students and advisors is available in the Academic Advising Center (AAC). Prior to actual course registration, faculty are available to advisees during their scheduled office hours to discuss academic programs and issues related to vocational, career and educational goals. A record is kept of the advisory meetings. Faculty advisors assigned to the Office of Advising, Assessment and counseling Center shall coordinate further referrals.

    Adjunct faculty is not to be responsible for the academic advisement of their students.

    4.2.3 Career Counseling

    The Career Counselor shall be available at all hours on all working days throughout the year; Students are encouraged to meet the Career Counselor and discuss their career plans.

    All students are encouraged to avail of clinical training at sites available in the country and abroad during the summer break.

    The students are encouraged to seek help in preparing their curriculum vitae.

    Students shall also be helped in filling out forms for applying for appearing in various licensing examinations being held in the country and abroad;

    The career counselor collects and disseminates information about the various hospitals, institutions and universities offering internship and residency programs in the country and abroad.

    The career counselor shall encourage graduates to keep in touch with the alma mater through the Universitys website, correspondence and telephone.

    The Career Counselor maintains a register of GMU Alumni. The Career Office

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    GMU 2012 - 2013STUDENT HANDBOOKalso keeps a record of employment of all Alumni and seeks evaluation of the GMU graduate as an employee.

    The Career Counselor shall submit reports periodically to update the Alumni records in the Office of Institutional Research.

    4.3 Student Activities Policy

    The Office of Student Affairs offers comprehensive programs and services that foster an educational environment conducive to the overall development of students.

    The Office of the Dean of Student Affairs oversees all departments catering to various student services and serves as an advocate for students in the development of University policy. The Office is also responsible for implementing the University code of conduct.

    Information on specific programs and services particularly athletic, cultural and literary like ethnic day celebrations, intercollegiate Sports meet, debates, presentations at scientific meetings, health exhibitions shall be published in the Student handbook, University Catalog and displayed prominently on Student Notice Boards and the University Website and MYGMU e-platform to encourage participation by all students in these events.

    4.4 GMU Student Council

    The GMU student council comprises of representatives elected from the various academic programs.

    GMU Student Council shall have representation in faculty committees such as Academic Council, College Council, Student Affairs Committee, Curriculum Development Committee, Library Council, Sports, Culture & Literary Committee, Campus Health, Safety & Security Committee and Planning & Budgeting Committee.

    The student council comprises of class representatives. Each class will elect student representatives who would coordinate the curricular and extracurricular activities of the class.

    Each class will elect two representatives one male and one female.

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    GMU 2012 - 2013STUDENT HANDBOOKThe class representatives will be elected following an approved election procedure and the procedure consists of the following stages:

    Nominations of the candidates are submitted to the Dean/Associate Dean of Student AffairsThe Dean/Associate Dean of Student Affairs will supervise the voting and declare the results of the electionThe names of the elected class representatives will be announced to the University.Elected student representatives will be invited to the Office of the Dean/Associate Dean of Student Affairs where they will sign a formal document accepting their duties and responsibilities as elected members of the student council.The elected representatives from the student council will represent in different committeesThe University reserves the right to remove student representatives from their office on disciplinary grounds and/or inadequate performance.

    Duties and Responsibilities of Student Representatives

    To interact with other students in the class and collect data on matters pertaining to the teaching program, examinations and student welfare measures.To bring to the notice of the faculty, Associate Dean or the Dean any matter relating to student activities, which require modifications or corrective measures.To attend meetings of Student Council with the Associate Deans and the Dean at regular intervals. The members of the Student Council are expected to come prepared with the agenda for such meetings so that all relevant points can be discussed in an orderly manner.To identify any personal problem of the students which requires immediate or urgent intervention and bring it to the notice of the faculty, Associate Deans or the Dean.To recommend effective measures relating to student activities (academics, discipline and welfare).To act as a healthy and reliable link between the students on one hand and the members of faculty and administration on the other.

    Student Council Executive Board

    Elected representatives from the Student Council form the Student Council Executive Board made up of one student from each program who will attend the

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    GMU 2012 - 2013STUDENT HANDBOOKrespective college council meetings called for by the Deans of the respective colleges.

    The university reserves the right to remove any student representative from their elected office on disciplinary grounds and /or inadequate performance.

    4.5 Student Publication

    GMU PULSE is the newsletter that the students write, edit and publish and has become an essential feature that chronicles student life at GMU. The students newsletter expresses their sense of commitment and degree of cooperation as well as their awareness of the educational and social issues that affect life in the GMU. The newsletter reflects the make-up of the GMU and it appears in two languages Arabic and English.

    4.6 Health Services Policy

    In order to streamline the health care needs of GMU students, a Campus Medical Center has been established. This will provide care in the following areas

    First Aid Services at GMUReferral to GMCH&RCOutpatient & Inpatient Services Coordination between GMU & GMC&HRC

    The Student management system has been linked with that of the Hospital for easy identification of student for treatment.

    The Clinical Coordinator will be informed of all student adverse health effects for relating the illness to academic absence

    As part of the registration procedures, every student must be covered for health services under one of the two following plans. Plan I is compulsory for all GMU sponsored students. This provides medical benefits under the GMCHRC Health Card. Plan II is compulsory for others who are officially enrolled in health insurance plans with their families.

    Students shall be required to present the Student ID as identification document on registering for medical treatment.

    The Office of the Dean at GMCHRC shall make arrangements for access to health care facilities at the hospital and to encourage students to undergo vaccination.Students shall also be encouraged to obtain medical insurance.

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    GMU 2012 - 2013STUDENT HANDBOOKIt is mandatory for all GMU Students to undergo appropriate vaccination before their clinical training starts.

    It also mandatory for all GMU students to have a valid Clinical Training Third Party Liability (TPL) Insurance.

    To be eligible for living in student residence facilities, evidence must be provided of immunization or testing against the following diseases:

    MeaslesMumpsRubellaDiphtheria and TetanusTuberculosis

    4.7 Clinical Training Third Party Liability (TPL) Insurance

    As per the Ministry of Health (MoH) guidelines all students undergoing clinical training at various hospitals are required to have a valid Clinical Training Third Party Liability (TPL) Insurance. This insurance cover is restricted to during training hours only and/or whilst participating in indoor and/or outdoor university activities under universitys expressed authorization including transportation from and to training centre by university vehicles. 4.8 Dining Services

    GMU provides modern dining services in the campus where meals are served at a reasonable price. The dining facilities are provided at 3 locations in the campus and 2 in the GMC hospital. The Terrace a multi cuisine restaurant located in the campus serves all the Arab, Continental & Asian cuisines.

    4.9 Recreational Facilities

    State of the art recreational facilities are provided in the Body & Soul Health Club a gymnastic unit of GMU. Member is provided to the students at a concessional rate and they can enjoy all facilities including swimming.

    World class Basketball, Volleyball courts, Tennis courts, Cricket & Football fields have been located in the campus. Separate indoor Table Tennis facility for male and female students has been provided. The sports committee announces inter-collegiate sports events every year wherein interested students can participate.

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    GMU 2012 - 2013STUDENT HANDBOOK4.10 Residential Halls

    The Office of Student Affairs support and complement the mission of the university and its academic program by creating a comfortable and safe environment that contributes to the success of resident students educational progress and personal growth.

    The hostel offers a learning environment that fosters self-dependence, respect for social and communal norms, and tolerance of cultural diversity. The residence halls provide opportunities for residents to improve their leadership, communication and social skills, which support their academic development.

    4.11 GMU Hostel Regulations These rules have been formulated to help the students to study comfortably in the hostel, to ensure their safety and maintain discipline. All the inmates of the hostels are to strictly adhere to these rules.

    1. Right of Occupancy

    a. GMU students who have paid or arranged for the payment of their hostel fees, tuition and other college fees have the right to reside.

    b. Rent is charged for one academic year extending from the beginning of the academic year to the end.

    c. Request of renewal to be submitted and paid before the next academic year.

    d. Students leaving the hostel in the middle of an academic year are not eligible for refund of the rent.

    e. Student has the right to report to the Warden, Hostel In-charge or Office of Student Affairs in case of any difficulty faced during her/his stay in the hostel.

    2. Securitya. To ensure the security of all students, all GMU hostels are

    protected by security staff throughout the 24 hrs.

    3. Curfew

    a. During week days (Sunday, Monday, Tuesday, Wednesday, & Thursday) all resident female students are expected to be in

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    GMU 2012 - 2013STUDENT HANDBOOKtheir respective dorms by 9:00p.m.and male students by 9:30pm

    b. During weekends (Friday & Saturday) female students must report back before 10:00 p.m. andmale students reportbackbefore11:00p.m.

    c. Daily attendance of hostel students will be conducted and submitted to the Hostel In-charge and Office of Student Affairs.

    d. The hostel Matron monitors the attendance records regularly for tardiness and absences. Repeated violation of attendance regulations will be reported to the Office of Student Affairs

    e. Students require prior permission from the warden before leaving the hostel for shopping. Details about their movement in such cases should be entered in a movement register maintained for this purpose.

    f. Hostel doors will be closed by 11:00 pm.

    Violation of the curfew timings and hostel regulations may result in the cancellation of the hostel facility.

    4. Weekend/Vacation out-pass policy

    Female students who wish to go out to visit their parents or relatives must obtain prior permission from their parents or nominated guardians on each occasion. A letter must be faxed /email to the Office of Hostel In-charge (fax no: 06-7468989 or email: [email protected] or Warden Daisy Thomas, email: [email protected]) well in advance for prior approval.Student should fill out the out-pass form before leaving.

    5. Inter-visitationa. GMU students who are not residents of the hostel are not

    permitted to stay in the hostel. b. On emergency purpose, oneday stay of non-residents (current

    GMU student/ GMU students sister), concerned student requires to take prior approval (at least 3 days before) from the Office of Student Affairs. A visitor fee of AED100/- per day will be charged.

    Student is requested to submit the receipt of payment on entry to the hostel.

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    GMU 2012 - 2013STUDENT HANDBOOKc. Hostel students may be permitted to have visitors / friends in

    the visiting area and will not be permitted to take them to their rooms.

    d. GMU students visiting hostel inmates are required to fill the form and take the approval from the Warden.

    e. Outsiders other than parents or nominated guardians are not allowed inside the hostels.

    6. Smoking / Alcohol / Drugs

    a. Smoking and using drugs / alcohol are strictly prohibited in GMC hostels.

    b. If a student is found using he / she will face severe disciplinary consequences.

    7. Litteringa. Since the hostels are the residents second home, all students

    are expected to maintain cleanliness inside the halls. b. Rooms are inspected periodically for cleanliness. c. Students are also expected to regularly empty the garbage in

    their rooms.d. In the event a student room is found to be in a dirty state, the

    Student Affairs office has the right to charge the student for getting it cleaned.

    8. Cable /TV/Internet/Computer Rooma. Students are allowed to have Television of their own.b. Hostel has the Wi-Fi connections on all floors and an additional

    computer room with internet connection is provided for learning purpose.

    c. Computer /Internet usage will be viewed seriously and any misuse will entail discontinuing the facility.

    8. Exercise area (Girls Hostel Safeer area)a. Students are provided with tread mills for exercise.b. Students utilizing need to sign in the usage of time in the


    9. Meals and Cafeteriaa. Micro-oven and Fridge provided for warming and storing of


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    GMU 2012 - 2013STUDENT HANDBOOKb. The facility of home delivery of food is arranged from the

    University Terrace Restaurant (Contact no: 06-7430002)

    10. Transportationa. Hostel students are provided transport facility to the University.b. On regular class days University bus has been arranged as per

    following schedule:c.

    Time Main Girls Hostel (Safeer area)

    Girls Hostel (Jurf)

    Boys Hostel

    Pick up to the University

    First trip : 8:00 amSecond trip : 8:10 am

    8:15 am 8:15 am

    Pick up from University

    3:45 pm 3:45 pm 3:45 pm

    d. Transport facility is provided for students only for summer holidays and semester break holidays. Request for transport signed by the Warden has to be filled and submitted to the Transport department for approval.

    e. Transport is NOT provided for weekend travels.

    11. Concerning Fire Codesa. A fire alarm sound indicates that an emergency situation exists. b. Students are required to switch OFF the electrical equipments

    after use. In case any room is found to have the oven, A/c or any other electrical equipment ON unnecessarily, the office reserves the right to ask the student to pay the electricity charges.

    c. Cooking indoors with charcoal or any open flame device, burning candles is prohibited.

    d. In case of complaint regarding malfunctioning switches or any other electrical equipment needs to be reported to the Warden immediately or written in the complaint book.

    12. Entering / Transfer of roomsa. GMU officials including Hostel Supervisor and Warden may enter

    student room in an emergency.b. Students will be informed in case of maintenance work to be done

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    GMU 2012 - 2013STUDENT HANDBOOKor college officials entering their rooms

    c. Males including students fathers and other nominated male guardians /visitors are not allowed inside the girls hostel.

    d. Requests for a transfer to another room are to be forwarded through the Wardens office.

    13. Laundrya. Washers and dryers are located in the hostel. The Laundry room

    will be closed by 11:00 p.m.

    14. Furniturea. Students are strictly forbidden from removing any of their room

    furniture.b. Hostel students are required to obtain special approval from the

    hostel in-charge to bring in own furniture.

    15. Storage a. Storage rooms are NOT available in hostels.b. Students need to clear their belongings on leaving the hostel. The

    belongings will be moved outside once the student leaves the hostel.

    c. Institution will not be responsible for students belongings once the student leaves the hostel.

    16. Medical Facilitiesa. Students should report any injury or illness immediately to the

    matron/warden without delay so that necessary medical attention could be arranged.

    b. All GMU students are eligible for medical treatment in GMC hospital. Students are required to present the Student ID as identification document on registering for medical treatment.

    17. Student responsibilitiesa. Students must take care of their personal belongings and the

    management will not be responsible for any loss or damage. On leaving the hostel, student is required to clear all her/his belongings.

    b. Students must maintain cleanliness and discipline in the hostel. All property and fittings should be handled with care. If a student is found to be responsible for any damages, the cost of repair /

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    GMU 2012 - 2013STUDENT HANDBOOKreplacement will be recovered from the student.

    c. Students are required to abide by the advice and decisions of the matron/warden on all matters pertaining to life in the hostels.

    d. Students are required to abide by any other rules or regulations, which the Dean, the Supervisor or the Matron may feel necessary to introduce from time to time.

    e. Students are required to submit the No Objection letter from parent and fill up the out-pass /clearance form when staying outside or when vacating the hostel.

    f. Students are required to the Matron to submit the clearance form to the office before vacating the room and submit a copy to the accounts department for refund of deposit.

    18. Actions Prohibiteda. Student should NOT write on walls, lifts, doors of the hostel.b. Student should NOT remove furniture, or install personal locks

    for roomsc. Student should NOT insert / fix holes or hooks in walls, floors or

    ceilingd. Student should NOT break the curfew timings. e. Student should NOT refuse to follow the instructions from the

    Matron or security personnel who is only performing his/her duties

    f. Students are NOT allowed to decorate the exterior of rooms, corridors or other common areas.

    g. Student should NOT shout or create disturbances for any residential room.

    h. Student should NOT drop or throw any solid object or liquid from windows.

    i. Student should NOT harass or verbally abuse any resident or staff member living in the hostel.

    j. Student should NOT host overnight guest without obtaining prior approval from the Office of student affairs/Hostel Incharge

    Following actions are taken for those who break the rules of the hostel

    i. First warning with letter issued to student. ii. Second and final warning with letter issued and copy to parentz

    and the respective College Deaniii. Third student penalized/expelled from the accommodation.

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    GMU 2012 - 2013STUDENT HANDBOOKAny breach of the above rules by the inmates may result in their, being deprived of the privilege of occupying the room besides rendering themselves liable to pay such damages, as may be claimed by the authorities. Also there will be NO refund of fees in the event of denial of hostel accommodation on grounds of misconduct (academic or personal).----------------------------------------------------------------------------------------------------

    I have read and understood the above rules and regulations of the hostel and will follow the same.

    _________________ ______________________ _________Student Signature Parent Signature: Date:

    4.12 Student Support Services

    Faculty in-charge / Name Tel.No:06 7431333CoordinatorHostel Dr. Joshua Ashok Ext. 317 Mrs. Sherly Ajay Ext. 384Sports Prof. Ishtiyaq Ahmed Shaafie Ext. 211Cultural Activities Mr. Vignesh S Unadkat Ext. 240Library Dr. Syed Shehnaz Ilyas Ext. 316

    Administrative AssistanceAccounts Mr. Aslam Hameed Ext. 300Library Mr. Diaz Idiculla / Mr. Ansel Ext. 221Common Rooms, Common utilitiesTravel & Transport Mr. Subeesh Ext. 219Audio Visual Aids Mr. Supreeth / Mr. Bilal Ext. 222Visa and Health Card Mr. Fayaz Mohammed Ext. 238Photocopy Section & Mail Boxes Mr. Sakthi Ext. 283

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    GMU 2012 - 2013STUDENT HANDBOOK4.13 GMU Facilities

    4.13.1 Lecture HallsThe lectures are usually held in the four main lecture halls - Lecture Hall I, Lecture Hall II, Lecture Hall III and Lecture Hall IV. In addition there are demonstration rooms located close to laboratories, where group discussions, seminars and tutorials are held.

    4.13.2 Common Rooms & LockersSeparate common rooms with locker facility are available for male and female students. Locker keys may be obtained from the Administrative office. In the event of any damages to the lockers or loss of keys, a fine of AED 100 is levied. Only materials pertaining to academic and learning needs are to be kept in the lockers; Strict disciplinary action is taken if any objectionable material is found in the lockers.

    4.13.3 Masjid Separate entrance for men and women with ablution facilities are provided in the Masjid.

    4.13.4 Mail BoxAll incoming postal mail would be kept in the designated area close to the photocopying section.

    4.13.5 TelephonesPrepaid telephone booths are located in the central hall.

    4.13.6 Class Room & LaboratorySeparate entrances are designated for men and women students in the Lecture Halls and Laboratories. Students are strictly advised to follow these:

    Separate seatingarrangements areprovided in the lecturehalls,for segregating men and women students and these should be adhered to.

    Attendance will not be granted to late comers to lectures andpractical.

    Studentsarenotallowedtobringfoodanddrinksintothelecturerooms and laboratories.

    Labcoatsmustbewornatalltimesinthecampusandinclinicalteaching sites during lectures and laboratory work.

    Students should use equipment and property of the institution

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    GMU 2012 - 2013STUDENT HANDBOOKwith care and should not indulge in destruction or damage to any of the equipment & property. If a student is found to be responsible for any such damage the repair / replacement cost for the same shall be recovered from the student.

    Students who require audiovisual equipment for presentationsshould organize this with the help of the Administrative Assistant for Student Affairs. Students should fill in the request form for this and hand over the same at least 3 days before their presentation.

    Visitors are not permitted to attend lectures and laboratoriesexcept with the prior written approval of the Dean.

    Studentsshouldleavethelecturehallsassoonasthelecturesareover. Lingering on in the hall alone or in groups is not permitted. Lecture halls will be locked soon after the lectures are over and will be opened only 15 minutes before the commencement of lectures.

    4.13.7 Student Identification All students are required to submit passport size photos to be

    fixed on their ID cards. The Student ID must be worn on the Lab Coats and must be

    presented on demand in the campus, clinical sites and examinations.

    Loss of ID cards must be reported to the Deans office andreplacement card obtained after payment of AED 25.

    4.13.8 University EntrancesSeparate entrances are designated for men and women students. These should be strictly adhered to. Parents, relatives and friends who drop the students in the university and drive them back are requested to respect this and drop or collect the students only from the designated areas. Students are not to walk through the main foyer doors or sit in the entrance area. This area is meant for guests and visitors to the college.

    4.13.9 Car Parking in the Campus Carsshouldbeparkedintheallocatedpositionsformenandwomen

    students separately in an orderly manner. Allwomenstudentsarerequestedtoparktheircarsontheleftsideof

    the campus near Lecture Hall 1 & 2. Allmenstudentsarerequestedtoparktheircarsontherightsideof

    the campus near Lecture Hall 3 & 4.

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    GMU 2012 - 2013STUDENT HANDBOOK Only cars belonging to the President, Trustees and other visiting

    dignitaries are allowed to be parked in the main portico area. The College administration reserves the right to tow away any vehicle, which has been parked in an unauthorized manner or place.

    Dangerousdrivingpractices,creatinginconvenienceorrisktoothersand damage to property within the college campus are punishable offences.

    4.14 Student Records Policy The University shall maintain confidentiality of student records. The

    student records shall be stored in safe custody and only authorized personnel shall have access to them.

    Transcriptsshallbeissuedonlyuponthesignedrequestoftheparentorthestudent. Under no circumstances shall the student records be released to any third party without the knowledge of the student or the students parent.

    All official records shall be signed either by the President and or theProvost of the University whose signatures only shall be recognized outside the bounds of GMU.

    Aprogressreportshallbesentregularlytothecontactaddresstoinformthe guardians to inform them about the wards progress.

    The records policy shall be published in the student handbook forinformation. The Office of the Dean Admissions & Registers shall maintain the students permanent academic record and requests to view the individuals record must be made to the Office of the Dean Admissions & Registers.

    The academic program in which a student is enrolled also maintainsstudent files that are considered non-permanent. Students have the right to access their program file except documents where access has been waived (e.g. recommendation forms).

    AstudentmustsubmitanapplicationtotheDeanAdmissions&Registersoffice to obtain access to his/her program academic record.

    The Dean Admissions & Registers Office shall ensure: Thecontinuousmaintenanceandbackupofstudentrecordswithoneset

    stored in a secure location, preferably off-site in a vault or fireproof cabinet;

    Specialsecuritymeasurestoprotectandbackupcomputer-generatedandstored records;


  • 49


    GMU 2012 - 2013STUDENT HANDBOOK Adefinitionofwhatconstitutesthepermanentrecordofeachstudent;

    the right of access to student records, including students access to their own records;

    Theauthoritytomanageandupdatestudentrecords Appropriateretentionanddisposalofrecords.

    4.15 Information-Release Policy The University shall neither deny nor effectively prevent current or

    former students of the University the right to inspect and review their education records.

    Studentsshallbegrantedaccess to theirrecordswithinareasonableperiod of time after filing a request. Students have the right to request the amendment of their education records to ensure that the records are not inaccurate, misleading or otherwise in violation of their privacy or other rights.

    TheUniversityshallnotreleaseorprovideaccesstoeducationrecords,except directory information, without the written consent of the student to any individual, agency or organization.

    The University is, however, authorized to provide access to studentrecords to Campus officials and employees who have legitimate educational interests in such access. These persons are those who have responsibilities in connection with the academic, administrative, or service functions of the university and who have reason for using student records connected with their academic or other university responsibilities. Disclosure may also be made to other persons, Ministry and Government officials or organizations under certain conditions (e.g. as part of an accreditation or program evaluation; in response to a court order; in connection with financial aid; or to institutions to which the student is transferring).

    The University shall designate the following items as directoryinformation: student name, addresses, telephone numbers, major field of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, most recent previous school attended and photograph. The University may disclose any of those items without prior written consent, unless notified in writing on the form available from the Dean Admissions & Registers.

    Confidentiality of information shall be highly respected at GMU. Ifstudents wish any of their education record available to anyone, a consent form shall be available in the Office Admissions and Registers. If there is no consent form, information will not be disclosed except to the appropriate person(s) in connection with an emergency, if the knowledge of such information is necessary to protect the health or safety of the student or other persons.

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    GMU 2012 - 2013STUDENT HANDBOOK Under no circumstances shall the student records be released to any

    third party without the knowledge of the student or the students parent.

    4.16 Dress Code

    Professional DressStudents should at all times maintain a neat and clean appearance, and dress in attire that is appropriate. When students are functioning as medical/health professionals, either with clinical patients or simulated patients, dress must be appropriate and professional. A professional image increases credibility, patient trust, respect, and confidence. In addition, because medical and health sciences students utilize facilities on campus where patients and the public are present, professional dress and appearance are also expected even when students are not engaged in patient care. In addition, most of the clinical facilities have specific dress code policies that must also be followed. Furthermore, Photo I.D. badges are to be worn at all times.

    Violation of the dress code can have detrimental consequences for patient care and could damage the reputation of the institution. Flagrant and repeated violations of the dress code may be deemed to signify a lack of insight or maturity on the part of the individual student and call for counseling and discipline. The immediate supervisor may choose to discuss initial violations of the dress code directly with the student. Serious or repeated violations may be subject to disciplinary action.

    StudentsofGMUareexpectedtomaintaindecorumintheirdresscodein accordance with the dignity of the medical profession and of the institution.

    TraditionaldressesareallowedforonlyU.A.Enationals. Studentsmustwearwhitecoatswithidentitycards/badgesonentering

    the campus / clinical sites and must wear the coats as long as they are inside the campus / clinical sites. The white coat must be clean and well maintained and of acceptable quality. The white coat must be worn fully buttoned.

    The security andduty staff have the right to reject admission to anystudent into the campus when not properly dressed or when not wearing the white coats.

    White coats are to be worn only inside the college and hospitalpremises. Students should not wear white coats in public places such as supermarkets.

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    GMU 2012 - 2013STUDENT HANDBOOK Womenstudentsmusttakespecialcareinavoidingskintightandrevealing

    dress. They must have their hair properly tied up and must not keep the hair loose. All women students must wear dress, which reaches down to the ankle level.


    4.17 Fire Safety Policy


    GMU Fire Safety Policy is established for the purpose of minimizing the risk of fire and in the event of a fire, to limit its spread, ensuring the safety of all the University personnel and visitors, minimizing the potential of fire from disrupting teaching and research, and lastly minimizing property and environment damage.

    Policy Statement GMU is committed to a high standard of fire safety and will make all reasonable efforts to adopt best practices and compliance with current fire safety legislation and standards.

    1. Unobstructed Passage of Escape

    The premises on GMU shall have adequate means of escape in case of fire. All means of escape shall be correctly maintained, kept free from obstruction and available for safe and effective use at all times. Means of escape shall have adequate emergency lighting (in case of fire) which will be maintained in efficient working order.

    2. Provision of Fire Warning System All buildings in GMU shall be provided with adequate fire detection and warning system. These shall be maintained in efficient working order. 3. Fire Fighting Equipment Adequate means for fighting fire shall be provided and these shall be maintained in efficient working order. 4. Training

    Appropriate fire training shall be given to all designated staff working in lab-based facilities and/or have an active role in the implementation of fire emergency plan.

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    GMU 2012 - 2013STUDENT HANDBOOK5. Fire Safety Inspection

    All premises owned and occupied by University shall be subjected to regular fire safety inspection. Where hazards are identified, action is taken to implement appropriate control measures. Measures taken to protect buildings, installations and equipment from fire shall commensurate with the risks and shall be appropriate to the value of teaching, research or commercial importance of those assets.

    Roles and Responsibilities University staff has the following key responsibilities in implementing the fire safety policy. Deans Deans are to ensure that:

    Departments under their charge implement this policy and otherappropriate measures to minimize the risk of fire.

    Head of Departments The roles of the Head of Departments are to:

    Ensure regular fire safety inspections are carried out for theirDepartment.

    Action is taken to minimize the likelihood of fire occurring as aconsequence of the Departments activities;

    Escape routes, that is, entrances/exits, corridors, staircases andstairwells, are kept clear of obstruction and free from storage of combustible materials;

    NewmembersoftheDepartment,includingresearchandundergraduatestudents, receive the necessary information, instruction and training on fire safety as soon as possible;

    AnycontractorsemployedbytheDepartmentandanyvisitorinvitedbythe Department are aware of the action to be taken in the event of fire;


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    GMU 2012 - 2013STUDENT HANDBOOK5. Fire Safety Inspection

    All premises owned and occupied by University shall be subjected to regular fire safety inspection. Where hazards are identified, action is taken to implement appropriate control measures. Measures taken to protect buildings, installations and equipment from fire shall commensurate with the risks and shall be appropriate to the value of teaching, research or commercial importance of those assets.

    Roles and Responsibilities University staff has the following key responsibilities in implementing the fire safety policy. Deans Deans are to ensure that:

    Departments under their charge implement this policy and otherappropriate measures to minimize the risk of fire.

    Head of Departments The roles of the Head of Departments are to:

    Ensure regular fire safety inspections are carried out for theirDepartment.

    Action is taken to minimize the likelihood of fire occurring as aconsequence of the Departments activities;

    Escape routes, that is, entrances/exits, corridors, staircases andstairwells, are kept clear of obstruction and free from storage of combustible materials;

    NewmembersoftheDepartment,includingresearchandundergraduatestudents, receive the necessary information, instruction and training on fire safety as soon as possible;

    AnycontractorsemployedbytheDepartmentandanyvisitorinvitedbythe Department are aware of the action to be taken in the event of fire;


    Maintenance DepartmentThe Department shall ensure University premises and service infrastructure are constructed in compliance with fire safety regulations and building codes.

    Administration Department will ensure that: Overallinstitutionalcompliancewiththispolicyandregulations. CoordinatetheimplementationofFireSafetyprecautions

    Employees, Students, Visitors and Contractors Responsibility Employees, Students, Visitors and Contractors are to:

    CooperateandcomplywiththisPolicyandinstructionsgiventotheminregards to fire safety and any other fire procedures;

    Knowwhattodointheeventofafire,includingleavingequipmentinasafe position, and be familiar with the escape routes from their location;

    Consider the risk of fire from their activities and reduce or control thatrisk;

    Notinterfereorabuseanyequipmentprovidedforfiresafety. ReportanyobservedshortcominginfireprecautionstotheAdministrative

    Department SafetyPrecautions Teachstudentshowtoproperlynotifythefiredepartment Installsmokealarmsincorridors,Laboratories,LectureHalls,Cafeteria Maintainandregularlytestsmokealarmsandfirealarmsystems. Regularlyinspectroomsandbuildingsforfirehazards.Askthelocalfire

    department for assistance. Inspectexitdoorsandwindowsandmakesuretheyareworkingproperly. Create and update detailed floor plans of buildings, and make them

    available to emergency personnel, and students. Conductfiredrillsandpracticeescaperoutesandevacuationplans.Urge

    students to take each alarm seriously. Make sure electrical outlets are not overloaded and extension cords are

    used properly. Learntoproperlyuseandmaintainheatingandcookingappliances

    4.18 Information on Safety Issues

    GMU adheres to and adopts the guidelines on safety issues, which covers safety aspects under the categories- Laboratory and Chemical safety. Excerpts from the University Laboratory Safety Manual is provided.

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    GMU 2012 - 2013STUDENT HANDBOOKLaboratory Safety

    1. GeneralTaking care not to run around in the laboratories unless a situation [e.g. 1.1

    emergency] warrants the same

    Laboratory Dress Code: 1.2

    Laboratory coat be worn while pursuing laboratory work but be removed while visiting a non-laboratory environment, e.g. office, canteen, toilet, and computer room.

    No smoking is permitted at any time in or near the laboratory.

    Long-sleeved laboratory coats must be worn to protect against chemical spills and prevent exposure to radiation and UV light.

    Latex gloves should be worn when handling toxic chemicals and , bacteria. However, do not use such gloves in the course of simple chores like opening doors, answering telephones, at the keyboard, to cite some examples

    Safety goggles or spectacles should be worn while working with hazardous chemicals radioactive materials.

    Use the face-mask when using the UV transilluminator.

    Mandatory use of close footwear [E.g. No open-toed shoes, sandals and slip-pers] when working in the laboratory and while handling also working hazard-ous chemicals or radioactive materials.

    Long hair or loose clothing should be secured before commencing work to avoid the possibility of their entanglement in equipment, or contact with chemicals or possibility of a fire accident.

    Wearing a Walkman/radio head phone while working is prohibited.

    Waste Disposal: 1.3

    Appropriate bag should be used to dispose hazardous and non-hazardous waste. The specially designed safety bag should only be used for disposal of hazardous waste and not for non-hazardous waste disposal. Non-hazardous waste can be disposed in the general household garbage bag.

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    GMU 2012 - 2013STUDENT HANDBOOKBroken glass and needles must be disposed in a sharps bin or plastic container.

    Acid, organic solvent, and radioactive waste should be disposed in the desig-nated bottles or containers (see Chemistry and Radiation Safety for detail).


    To avoid power overloading, ideally, one electrical outlet should connect only to one equipment.

    If the outlet is used for more than one connection, the adaptor with the Singa-pore Productivity and Standard Board (PSB) logo (i.e. PSB approved adaptors) should be used

    Chemical Safety

    1. GeneralWorking alone with hazardous chemicals (particularly after office hours) should be discouraged in all laboratories involved in such experimental work.

    2. Chemical Storage

    The general properties and storage characteristics of each chemical should be indicated by a colored sticker on the chemical containers. The suggested color codes are:

    REDa. : FlammableWHITEb. : CorrosiveYELLOW:Reactivec. BLUEd. : Health risk (carcinogen, mutagen, etc)GRAYe. : General chemical storageRED Sf. : To be stored separately from chemicals of similar code

    Chemicals should not be stored on the floor or on top of shelves. The storage shelf should have the rails to prevent the fall off.

    Organic and inorganic chemicals should be stored in different cabinets.

    Organic solvents must be stored in resistant containers, e.g. glass or teflon. The cap must be resistant to the solvent and screwed on tight. Solvents are stored primarily in a metal cupboard or sometimes in a fume hood.

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    GMU 2012 - 2013STUDENT HANDBOOKThere must be no open flame near organic solvents, nor must they be kept near heat.

    Concentrated nitric acid should be stored in designated cabinet.

    Poisons should be stored in designated and locked cabinet.

    Corrosive chemicals should be placed in a location below eye level, e.g. in bot-tom shelves of a cabinet or under the sink.

    Cabinet shelves should not be overloaded.

    Upper shelves must not be heavier than lower shelves.

    All shelves must be protected with chemical-resistant, non-absorbent, easy-cleaning trays with anti-roll lips.

    All chemicals must be placed on these trays and not directly onto the metal surface of the shelves.

    All cabinets must be kept closed at all times other than during depositing or withdrawal of chemicals.

    All cabinets must be placed on floor and must be stable.

    Labels indicating the contents of each cabinet must be displayed on the outside of the cabinet.

    A fire extinguisher should be located near the exit and not near the chemical cabinets. In the event of an explosion, a fire extinguisher near the explosion area might be rendered inaccessible or damaged.

    The appropriate type of fire extinguisher, i.e. Class B extinguisher such as car-bon dioxide or foam, to deal with chemical fire should be used. Everyone in the lab should know to use the fire extinguisher.

    Spill control kits to handle spillage of flammable chemicals, must be available.

    First aid kits must be available and they must be equipped to deal with acciden-tal ingestion, spillage, etc.

    Periodic checks should be made of the chemical stores in order to ensure that the conditions of the containers are satisfactory. These include but are not restricted to:

    the physical state of the primary and secondary containers the state of the seals of these containers the cleanliness of the containers (salt deposits indicating leakage, etc.). the presence of moisture in the bottle or any other form of precipitation

    and/or caking.

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    GMU 2012 - 2013STUDENT HANDBOOKAdequate ventilation must be available.

    Bottles of toxic chemicals, once opened, should be tightly recapped, sealed and placed in a fume hood.

    Chemical bottles/containers in constant use should be placed in chemical-resis-tant, non-absorbent, easy-cleaning trays

    Gas cylinders, hoses and regulators should occasionally be checked for wear and tear, leaks and functionality. A simple soap-bubble test can be done to check for leaks.

    All gas cylinders should be secured with chains.

    Empty gas cylinders should not be stored with full cylinders. In the event of a mistake, empty gas cylinders can cause serious-suck back effect when con-nected to pressurized equipment.

    3. Chemical Handling

    All lab workers must be familiar with recommended procedures associated with the chemicals they are dealing and the relevant hazards. When in doubt the MSDS should be referred to, for information.

    All work involving aqueous hazardous chemicals should be done in fume hoods.

    All Appropriate protective apparel must be worn when working with hazardous chemicals. These include but are not limited to gloves, masks, aprons, lab coats, face shields and goggles.

    Hand towel dispensers should be made available in all labs.

    Appropriate gloves for handling corrosives, hot/cold objects, organic solvents and other specific chemicals should be available.

    When a process is known to result in chemical fumes, wearing appropriate masks should be mandatory. Please note that normal surgical masks and dusk masks are not suitable protection against chemical fumes.

    Spilled mercury (e.g. from broken thermometers) should be picked up using a pipette and stored in a small, tightly sealed and labelled plastic container in the fume hood

    Standard Operational Procedures (SOP) to deal with emergency situations aris-ing from radioactive, chemical and bio-hazardous accidents should be clearly displayed in every lab.

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    Make sure that you know how to operate the regulator on a gas cylinder be-fore using it.

    Gas cylinders must be replaced before they are completely empty. Some posi-tive pressure must be allowed in the used cylinders.

    Check the gas tubing from time to time.

    Poisonous gases and chemicals that give rise to vapors should be experimented with only in the fume hood.

    Do not light any flame when you smell a gas leak. Beware of flammable gases, e.g. oxygen and acetylene.

    If you smell something dangerous, raise the alarm and evacuate the lab imme-diately. The source should later be traced and action taken by the appropriate safety personnel

    While handling Liquid Nitrogen:

    Your hands must be protected by thick pair of heavy duty gloves.

    Lab coat must be worn and legs and feet protected.

    Liquid nitrogen must be kept and transported in Dewar flasks.

    Liquid nitrogen splatters easily when pouring, especially if the glassware or plasticware is not pre-chilled before use. Hence special caution ought to be ex-ercised.

    HandlingofPhenol:Phenol should be handled with appropriate protection and in the fume hood

    Phenol should be stored in resistant containers made of glass or teflon.

    If ones skin comes in contact with phenol, it should be rinsed immediately with lots of water, followed by wash with soap and water

    Spills must be attended to immediately and not left to dry unattended.

    Stains left by chemical spills should be cleaned up immediately.

    Hand towel dispensers should be made available in all labs.

    Appropriate gloves for handling corrosives, hot/cold objects, organic solvents and other specific chemicals should be available.

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    GMU 2012 - 2013STUDENT HANDBOOKWhen a process is known to result in chemical fumes, wearing appropriate masks should be mandatory. Please note that normal surgical masks and dusk masks are not suitable protection against chemical fumes

    Spilled mercury (e.g. from broken thermometers) should be picked up using a pipette and stored in a small, tightly sealed and labelled plastic container in the fume hood

    4. General Chemical Disposal

    Not all chemicals can be thrown into the drain. Ensure that the chemical is safe for discharge into the sewer. If not, store in empty reagent bottles or carboys for processing and disposal by a waste disposal company. As a general guideline, strong flammable and acute toxic chemicals should not be discharged into the sewer.

    Dilute all che micals that will be thrown into the sewer.Acids and bases should be neutralized properly before discharging into the sew-erage system.

    All gels (excluding those stained with ethidium bromide) should be disposed into special plastic bags. These bags, when full, should be double wrapped, secured properly and thrown with normal rubbish for disposal.

    Commingling of chemical waste in waste storage containers should be kept to

    Where the above is not possible, aqueous waste should be segregated into the following groups:



    Phenol- chloroformFlammable chemical waste should be stored in well-ventilated areas to reduce accumulation of lammable vapors.

    Solid chemical waste should be securely packaged before disposal into normal trash where they will eventually be incinerated. An exception to this is solids that sublime at room temperature and produce toxic gases. In such cases, try to convert the solids to a stable form and chemically inactivate it.

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    GMU 2012 - 2013STUDENT HANDBOOKOrganicSolvents:

    Solvents are disp osed of in specifically-labelled (name of solvent, your name and your supervisors name) waste bottles in a fume hood. Do not pour them down the sink. Only very small quantities (< 1 ml) may be flushed down the sink with lots of water.

    Chloroform and acetone must not be poured into the same bottle as they react to form an explosive chemical.

    Chemical containers should be tagged with information including chemical name, description, generators name and date of disposal.

    All chemical disposal exercises must be documented

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    student rigHts& resPOnsiBilities


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    All students must become familiar with the academic policies, curriculum requirements, and associated deadlines as outlined in the University Catalog. The academic advisor shall advise the student on all matters related to their program of study and will aid the student in the interpretation of policies whenever necessary.

    However, it shall ultimately be the students responsibility to meet all stated requirements for the degree and the policies related thereof. It is also the students responsibility to actively utilize their campus email and the university web site, observe netiquette, observe the policies on Internet use as published and made available in the Student handbook as it tends to be a major communication resource and is often the primary form of communication between students.

    Gulf Medical University shall maintain an academic environment in which the freedom to teach, conduct research, learn, and administer the university is protected. Students will enjoy maximum benefit from this environment by accepting responsibilities commensurate with their role in the academic community. The principles found herein are designed to facilitate communication, foster academic integrity, and defend freedoms of inquiry, discussion, and expression among members of the university community.

    5.1.1 Rights in the Pursuit of Education

    Students will have the right: To pursue an education free from illegal discrimination and to be

    judged on the basis of relevant abilities, qualifications, and performance

    To fair and impartial academic evaluation and ameans of recoursethrough orderly procedures to challenge action contrary to such standard;

    Toanacademicenvironmentconducivetointellectualfreedom; Toafairandorderlydisciplinaryprocess

    5.1.2 Right to Access Records and Facilities

    Students will have the right: Toaccess theirownpersonalandeducation recordsand tohave the

    university maintain and protect the confidential status of such records,

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    GMU 2012 - 2013STUDENT HANDBOOKas required by appropriate legal authority;

    To have access to accurate