DIVISION CHIEF DIVISION CHIEF

Kim RouseKim Rouse

804-765-2812804-765-2812

PROGRAM FUNDING EXPENSES %PAYROLL 235,187,100 137,311,598 58.4%LOCAL NATIONAL PAYROLL 10,373,500 6,456,210 62.2%OVERTIME 2,373,500 737,959 31.1%AWARDS 3,687,000 (139,741) -3.8%TDY 1,025,300 684,253 66.7%PCS 2,112,800 1,362,440 64.5%TRAINING 178,600 10,310 5.8%TRANSPORTATION 3,676,400 1,610,289 43.8%UTILITIES 26,528,600 15,441,042 58.2%SUPPLIES 20,225,200 10,467,845 51.8%CA CONTRACTS 71,382,400 40,905,768 57.3%G&A 5,997,500 3,013,851 50.3%LINEN 829,000 462,341 55.8%COMMUNICATIONS 739,900 440,586 59.5%OTHER CONTRACTS 589,400 796,032 135.1%PHYSICAL INVENTORY 220,000 64,110 29.1%EQUIP MAINT 95,300 72,980 76.6%FCF - 1,046,855 #DIV/0!

TOTAL 385,221,500 220,744,728 57.3%

SALES 2,453,347,930.0 1,416,319,592 57.7%

UNIT COST 0.1570 0.1559

CATEGORY FUNDING OBLIGATIONS %

RPM RECURRING 3,100,000 2,787,311 89.9%

RPM PROJECTS 2,580,800 711,215 27.6%

HVAC 8,372,300 5,447,864 65.1%

EQUIP MAINT 5,881,840 3,078,140 52.3%

INSTALLED EQUIP 501,490 303,551 60.5%

RENTAL ADP EQUIP 34,850 13,156 37.8%

LEASE/RENT 846,940 600,245 70.9%

ASSESS EQ 200,000 80,545 40.3%

SSA EQUIP 125,000 39,112 31.3%

MCIP 508,200 298,052 58.6%

NON ASSESS EQUIP 100,000 57,048 57.0%

TOTAL 22,251,420 13,416,239 60.3%

DWCF CategoriesDWCF Categories• US and LN Payroll, OT & Awards – End of Month (EOM) 760 ReportUS and LN Payroll, OT & Awards – End of Month (EOM) 760 Report• CA Categories – DD250 & estimateCA Categories – DD250 & estimate• G&A – estimates based on MIPRG&A – estimates based on MIPR• Communications – estimate based on MIPR/MODCommunications – estimate based on MIPR/MOD• Supplies (Includes POS-TR) – CARE Trans & HQ Envision FileSupplies (Includes POS-TR) – CARE Trans & HQ Envision File• Paper Bags – CARE TransPaper Bags – CARE Trans• Plastics Bags – HQ Envision FilePlastics Bags – HQ Envision File• Utilities – estimate based on MIPR/MODUtilities – estimate based on MIPR/MOD• Linen – CARE transaction or estimate/MIPRLinen – CARE transaction or estimate/MIPR• Transportation (OCONUS) – MODTransportation (OCONUS) – MOD• Printing – CARE/MIPRPrinting – CARE/MIPR• Other – MOD/CAREOther – MOD/CARE

All estimates are adjusted by accounting when actual bill is receivedAll estimates are adjusted by accounting when actual bill is receivedPOS-TR & plastic bags are purchased with one contract & distributedPOS-TR & plastic bags are purchased with one contract & distributedby store on the SFOSby store on the SFOS

Surcharge CategoriesSurcharge Categories

• Equipment Maintenance– CARE & MIPR

estimates

• HVAC – HQ file monthly amounts of contract

• RPMR Facility – CARE & MIPR Estimates

• Lease Equip – CARE & MIPR estimates

All estimates are adjusted by accounting when the actual All estimates are adjusted by accounting when the actual

bills are receivedbills are received

• The SFOS unit cost is based on the current known expenditures that will occur for your store for the current FY

• This unit cost is adjusted at mid-year if warranted or to cover any unexpected increases

YTD YTD UNIT COSTUNIT COSTTARGETTARGET

YTDYTDAPR 07APR 07 % VAR% VAR

Zone 6 – Central TexasZone 6 – Central Texas 0.16260.1626 0.15330.1533

-5.7% -5.7%

Zone 8 – Ohio ValleyZone 8 – Ohio Valley 0.17550.1755 0.16670.1667 -5.0%-5.0%

Zone 9 – Front RangeZone 9 – Front Range 0.14930.1493 0.14640.1464 -1.9%-1.9%

PAYROLL PAYROLL UNIT COSTUNIT COSTTARGETTARGET

PPEPPE5/26/075/26/07 % VAR% VAR

Zone 6 – Central TexasZone 6 – Central Texas 16,165,51416,165,51416,184,716,184,77676 0.1%0.1%

Zone 8 – Ohio ValleyZone 8 – Ohio Valley 15,717,21715,717,21715,630,315,630,34646 -0.5%-0.5%

Zone 9 – Front RangeZone 9 – Front Range 17,983,437 17,983,437 17,983,817,983,81111 0.0%0.0%

Full-Time/Part-Time Percentage

Western Region

57%(PT Average)

43%(FT

Average)

0%

10%

20%

30%

40%

50%

60%

70%

80%

FT PT

YTDTARGET

YTDAPR 07 %VAR

Corpus Christi, TX 0.2400 0.2265 -5.6%

Dyess AFB, TX 0.2128 0.2093 -1.6%

Ft Hood I, TX 0.1358 0.1240 -8.7%

Ft Hood II, TX 0.1921 0.1808 -5.9%

Ft Sam Houston, TX 0.1381 0.1344 -2.7%

Goodfellow AFB, TX 0.2457 0.2442 -0.6%

Kingsville, TX 0.6026 0.5631 -6.6%

Lackland AFB, TX 0.1420 0.1391 -2.1%

Laughlin AFB, TX 0.4091 0.3706 -9.4%

Randolph, TX 0.1421 0.1277 -10.2%

YTDTARGET

PPE5/26/07 %VAR

Corpus Christi, TX 883,220 875,468 -0.9%

Dyess AFB, TX 843,985 841,709 -0.3%

Ft Hood I, TX 2,793,210 2,814,103 0.7%

Ft Hood II, TX 1,975,738 1,997,022 1.1%

Ft Sam Houston, TX 2,789,112 2,791,525 0.1%

Goodfellow AFB, TX 803,721 800,230 -0.4%

Kingsville, TX 255,971 243,642 -5.1%

Lackland AFB, TX 2,627,860 2,608,796 -0.7%

Laughlin AFB, TX 647,031 636,079 -1.7%

Randolph, TX 2,542,666 2,576,202 1.3%

Full-Time/Part-Time Percentage

Zone 6

59%(PT Average)

41%(FT Average)

0%

10%

20%

30%

40%

50%

60%

70%

80%

FT PT

YTDTARGET

YTDAPR 07 %VAR

Altus AFB, OK 0.2492 0.2403 -3.6%

Cannon AFB, MX 0.3141 0.2595 -17.4%

Ft Bliss, TX 0.1423 0.1375 -3.4%

Ft Sill, OK 0.1708 0.1587 -7.1%

Holloman AFB, NM 0.2147 0.1792 -16.5%

Kirtland AFB, NM 0.1442 0.1423 -1.3%

McConnell AFB, KS 0.1894 0.1817 -4.1%

Sheppard AFB, TX 0.1875 0.1861 -0.8%

Tinker AFB, OK 0.1547 0.1483 -4.2%

Vance AFB, OK 0.3205 0.3209 0.1%

White Sands, NM 0.3674 0.3595 -2.2%

YTDTARGET

PPE5/26/07 %VAR

Altus AFB, OK 766,291 753,192 -1.7%

Cannon AFB, MX 859,540 854,552 -0.6%

Ft Bliss, TX 2,788,060 2,794,324 0.2%

Ft Sill, OK 1,972,595 1,969,795 -0.1%

Holloman AFB, NM 909,072 884,757 -2.8%

Kirtland AFB, NM 2,230,893 2,201,893 -1.3%

McConnell AFB, KS 1,494,726 1,495,888 0.1%

Sheppard AFB, TX 1,270,841 126,833 -0.5%

Tinker AFB, OK 2,317,989 2,302,474 -0.7%

Vance AFB, OK 750,989 752,649 0.2%

White Sands, NM 356,211 355,989 -0.1%

36%

(FT Average)

64%(PT Average)

Full-Time/Part-Time Percentage

Zone 8

0%

10%

20%

30%

40%

50%

60%

70%

80%

FT PT

YTD

TARGET

YTD

APR 07 %VAR

Buckley AFB, CO 0.1417 0.1437 1.4%

Ellsworth AFS, SD 0.2032 0.1949 -4.1%

F.E. Warren AFB, WY 0.1837 0.1896 3.2%

Fort Carson, CO 0.1205 0.1197 -0.6%

Fort Leavenworth, KS 0.1553 0.1494 -3.8%

Fort Riley, KS 0.1607 0.1558 -3.0%

Grand Forks AFB, ND 0.2416 0.2404 -0.5%

Minot AFB, ND 0.1882 0.1996 6.1%

Offutt AFB, NE 0.1348 0.1323 -1.8%

Peterson AFB, CO 0.1283 0.1224 -4.6%

USAF Academy, CO 0.1483 0.1409 -5.0%

YTD

TARGET

PPE

5/26/07 %VAR

Buckley AFB, CO 2,923,996 2,944,393 0.7%

Ellsworth AFS, SD 972,360 958,678 -1.4%

F.E. Warren AFB, WY 1,054,087 1,052,577 -0.1%

Fort Carson, CO 1,970,218 1,977,619 0.4%

Fort Leavenworth, KS 1,822,128 1,838,794 0.9%

Fort Riley, KS 1,712,909 1,709,665 -0.2%

Grand Forks AFB, ND 782,407 769,857 -1.6%

Minot AFB, ND 991,324 984,380 -0.7%

Offutt AFB, NE 1,910,694 1,889,224 -1.1%

Peterson AFB, CO 2,217,778 2,230,860 0.6%

USAF Academy, CO 1,625,536 1,627,764 0.1%

Full-Time/Part-Time Percentage

Zone 9

63%(PT Average)

37%(FT

Average)

0%

10%

20%

30%

40%

50%

60%

70%

80%

FT PT

•Region Centrally Managed Funds Include:Region Centrally Managed Funds Include:

•TrainingTraining

•TDY TravelTDY Travel

•TransportationTransportation

•Communications – Cell Phones & Pagers (Above Store Communications – Cell Phones & Pagers (Above Store

Personnel Only)Personnel Only)

•InventoriesInventories

•EquipmentEquipment

•Supplies (Above Store Only)Supplies (Above Store Only)

• HQ responsibility assumed 1 Oct 06 for East and West RegionsHQ responsibility assumed 1 Oct 06 for East and West Regions

• Review of ISA’s show 73% of agreements require renegotiationReview of ISA’s show 73% of agreements require renegotiation

• Renegotiation PlanRenegotiation Plan• Collaborate:Collaborate:

• with store and zone to define requirementswith store and zone to define requirements• with installation to determine cost and address DeCA unique requirementswith installation to determine cost and address DeCA unique requirements

• Coordinate draft agreement with FPOs Coordinate draft agreement with FPOs (Primary Focus -Refuse, Recycling Utilities, Facility Maintenance/Safety/Security) (Primary Focus -Refuse, Recycling Utilities, Facility Maintenance/Safety/Security)

(EEO- Goal is informal counseling only with CONUS installations)(EEO- Goal is informal counseling only with CONUS installations) • Challenge installations to provide detailed costs for our Challenge installations to provide detailed costs for our

review/validationreview/validation

• Upon CompletionUpon Completion• Copy of agreement can be found on:Copy of agreement can be found on:

Public Folders/Store Library/ISSA/Store NamePublic Folders/Store Library/ISSA/Store Name

• New CARE labels/accounting codes established for New CARE labels/accounting codes established for miscellaneous services effective Feb. 2007miscellaneous services effective Feb. 2007

• All security system installation/repair/maintenance is All security system installation/repair/maintenance is chargeable to surcharge (equipment maintenance), not chargeable to surcharge (equipment maintenance), not DWCF miscellaneous contractsDWCF miscellaneous contracts

• Charges within DWCF are being posted erroneously and Charges within DWCF are being posted erroneously and causing the SFOS category to over-execute, charges will not causing the SFOS category to over-execute, charges will not be moved (i.e., supplies posted to FedEx, supplies posted to be moved (i.e., supplies posted to FedEx, supplies posted to misc contracts, etc)misc contracts, etc)

• Charges misallocated between funds (surcharge and DWCF) Charges misallocated between funds (surcharge and DWCF) are manually moved (extensive work to create documents are manually moved (extensive work to create documents and process transfers)and process transfers)

• CARE charges reallocated must be posted to the correct care CARE charges reallocated must be posted to the correct care accounting code to ensure proper execution of fundsaccounting code to ensure proper execution of funds

• Can Obtain Itinerary and eticket Receipts with Can Obtain Itinerary and eticket Receipts with PNR using the ‘virtuallythere.com’ Website. PNR using the ‘virtuallythere.com’ Website.

• Receipt Fax Number changed to 1-888-815-4157.Receipt Fax Number changed to 1-888-815-4157.

• Must use DTOD link for TDY/TAD Mileage in Must use DTOD link for TDY/TAD Mileage in Authorizations. Can no Longer Key in the Authorizations. Can no Longer Key in the Mileage Box.Mileage Box.

• Travel Card Delinquencies Reported Under Travel Card Delinquencies Reported Under President’s Management Agenda -Improve President’s Management Agenda -Improve Financial Performance InitiativeFinancial Performance Initiative

• Delinquency Rate Should Be 2% Or Lower Delinquency Rate Should Be 2% Or Lower Agency-wideAgency-wide

• DeCA West: 5.12% (May 2007)DeCA West: 5.12% (May 2007)

• Zone 6 - 0 Delinquencies @ 30 daysZone 6 - 0 Delinquencies @ 30 days

• Zone 8 - 1 Delinquencies @ 30 days Zone 8 - 1 Delinquencies @ 30 days

• Zone 9 – 1 Delinquency @ 30 daysZone 9 – 1 Delinquency @ 30 days

ANALYST PHONE # PROGRAM

Karen O’Neal804-765-

2996 Lead Budget Analysis

Patricia Rodgers804-765-

2972 Payroll, Overtime, & Awards

Phyllis Riley804-765-

2971 Custodial, Shelf Stocking, RSH, & Residual

Randie Schabener804-765-

2741G&A BOS, Other, Transportation, Printing,

& Above-Store

Mickey Morin804-765-

2976 Utilities

Sylvia Bowen804-765-

2963Supplies, Plastic Bags, Paper Bags, POSM,

&Linen

Merle Johnson804-765-

2964Surcharge – Leases, HVAC, Equip &

FacilityMaintenance

Wendall Curry804-765-

2954 Communications & SFOS Back-up

Leo Robillia804-765-

2955 SFOS & LN Payroll

Vickie OpenshawCharles HenryMaureen HazeltonJaboria BondBJ Lewis

804-765-2997

804-765-2947

804-765-2820

804-765-2825

804-765-2793 Travel/DTS/PCS/Government Travel Card

Rasheed DialloJoyce Johnson

804-765-2797

804-765-2818

ISA’s

Bob Miller (Product Support)

804-734-8861 Sales

POC’s are subject to change with new employees coming on board

RMBS Staff is Willing and Ready To Help!RMBS Staff is Willing and Ready To Help!

Questions?Questions?

Division ChiefDivision Chief

Cheryl DancyCheryl Dancy

804-765-2903804-765-2903

• Sunday After End of Pay Period Sunday After End of Pay Period

All T&A MUST Be Completed and CertifiedAll T&A MUST Be Completed and Certified

• Missing Time and Attendance ReportsMissing Time and Attendance Reports Sent Monday After End of Pay Period To Store Directors, Sent Monday After End of Pay Period To Store Directors, Administrators, Managers & Secretaries Administrators, Managers & Secretaries

Time MUST Be Input Upon ReceiptTime MUST Be Input Upon Receipt

Final Review Done on Tuesday and a Second Request is Final Review Done on Tuesday and a Second Request is SentSent

Time Not in By Noon Accepted As IsTime Not in By Noon Accepted As Is

• Problems Posting T& A Should Be Addressed Problems Posting T& A Should Be Addressed to the Customer Service Representatives to the Customer Service Representatives (CSRs) Immediately (CSRs) Immediately

• Pay Processed Tuesday Night After Pay Period Pay Processed Tuesday Night After Pay Period EndsEnds

• Post All T & A For The Month Post All T & A For The Month CSR Send Notifications To Post T & A For Month End CSR Send Notifications To Post T & A For Month End

• Accruals are Generated For All T & A Not Accruals are Generated For All T & A Not PostedPosted Accrual Base on Prior Pay Period RecordsAccrual Base on Prior Pay Period Records

• Impact of Accrued T&A:Impact of Accrued T&A:Labor Cost May Be Over or Under ExecutedLabor Cost May Be Over or Under Executed

Possible Increase In Prior Pay Period AdjustmentsPossible Increase In Prior Pay Period Adjustments

• Definition: Definition:

Projection of compensatory time that will convert to Projection of compensatory time that will convert to overtime pay in the upcoming 5 pay periods.overtime pay in the upcoming 5 pay periods.

• Report Schedule - Bi-WeeklyReport Schedule - Bi-Weekly

Generated after pay period endsGenerated after pay period ends

• Recipients: Recipients:

Zone Managers, Store Directors, Administrators.Zone Managers, Store Directors, Administrators.

• Definition: Definition:

Leave balances: annual, sick, comp time, Leave balances: annual, sick, comp time, travel travel comp time and home leave.comp time and home leave.

• Report Schedule – Bi-WeeklyReport Schedule – Bi-Weekly

Generated after pay period endsGenerated after pay period ends

• Recipients: Recipients:

Zone Managers, Store Directors, Zone Managers, Store Directors, AdministratorsAdministrators

CONTACTCONTACT PHONE #PHONE # PROGRAMPROGRAM

Linda MooreLinda Moore 804-765-2906804-765-2906 System System

AccountantAccountant

Cindy Cindy YuoconisYuoconis 804-765-2988804-765-2988 CSR SupervisorCSR Supervisor

Sharon BerrySharon Berry 804-765-2676804-765-2676 CSR LeadCSR Lead

ADDITIONAL INFOADDITIONAL INFO

DEFENSE TRAVEL SYSTEM INFORMATIONDEFENSE TRAVEL SYSTEM INFORMATION DTS was upgraded to Reservation Refresh 17-18 February. The DTS was upgraded to Reservation Refresh 17-18 February. The

only affect to Far East is the itinerary change. Charts are posted only affect to Far East is the itinerary change. Charts are posted on public folders in Store Library, Travel, Reservation Refresh.on public folders in Store Library, Travel, Reservation Refresh.

The travel cell has elected not to CTO connect the Far East at The travel cell has elected not to CTO connect the Far East at this time until Reservation Refresh is working well. The 2 this time until Reservation Refresh is working well. The 2 airlines flying in Japan return zero for fares, and rail cannot be airlines flying in Japan return zero for fares, and rail cannot be done using the reservation module. The travel cell will done using the reservation module. The travel cell will coordinate CTO connection with DTS PMO and select the CTO coordinate CTO connection with DTS PMO and select the CTO who provides the best service. Current plan is one CTO in Korea, who provides the best service. Current plan is one CTO in Korea, one in Japan and one in Guam. Travel cell will come to the Far one in Japan and one in Guam. Travel cell will come to the Far East to meet with the selected CTOs and to provide training to East to meet with the selected CTOs and to provide training to the two FN’s that do orders and vouchers for Mr. Graf and Mr. the two FN’s that do orders and vouchers for Mr. Graf and Mr. Walk. We may also come to Okinawa and provide a day of Walk. We may also come to Okinawa and provide a day of training using the training room. training using the training room.

NOTHING should be charged to the line of accounting on the DTS orders in NOTHING should be charged to the line of accounting on the DTS orders in block 19. If someone asks for a copy of the orders please ask what they block 19. If someone asks for a copy of the orders please ask what they plan to use them for. Verification that traveler is on official orders is ok but plan to use them for. Verification that traveler is on official orders is ok but do not let the installation charge anything to the orders. Travelers riding do not let the installation charge anything to the orders. Travelers riding the Japanese Railway contact travel cell for a separate line of accounting. the Japanese Railway contact travel cell for a separate line of accounting. All others contact Kim for applicable line of accounting. Expenses on orders All others contact Kim for applicable line of accounting. Expenses on orders should be only those paid with cash, IBA or DeCA CBA (not the installation should be only those paid with cash, IBA or DeCA CBA (not the installation CBA). Any other expenses should be charged to a line of accounting outside CBA). Any other expenses should be charged to a line of accounting outside DTS.DTS.

Noncardholders must charge airfare to DeCA CBA. It is a violation of the Noncardholders must charge airfare to DeCA CBA. It is a violation of the JTR to use personal funds to procure airfare. It is also mandatory per the JTR JTR to use personal funds to procure airfare. It is also mandatory per the JTR to use the government CTO. Using a commercial travel agent that does not to use the government CTO. Using a commercial travel agent that does not have a contract with the government is a violation of the JTR. Dorothy have a contract with the government is a violation of the JTR. Dorothy Burbank in Okinawa has the DeCA CBA account number and will provide it Burbank in Okinawa has the DeCA CBA account number and will provide it to the CTO agent. We do not give travelers the CBA account number.to the CTO agent. We do not give travelers the CBA account number.

FMR requires the calculation formula for expenses claimed that were paid in FMR requires the calculation formula for expenses claimed that were paid in foreign currency. Please include the receipt so your AO can ensure the foreign currency. Please include the receipt so your AO can ensure the conversion meets the DFAS requirementsconversion meets the DFAS requirements