DISTRICT SCHOOL BOARD ONTARIO NORTH EAST 09... · 2017-09-15 · Regular Board Meeting – September 19, 2017 District School Board Ontario North East Board Package - Page 4 Whole,

AGENDA Page(s)

1. CALL TO ORDER

2. REGULAR SESSION

3. ADOPTION OF THE AGENDA

4. CONFLICT OF INTEREST

5. PRESENTATION: CODE Summer Learning Program 2017 (J. Pecore)

6. APPROVAL OF MINUTES – Regular Board Meeting, September 5, 2017 ...................... 3-6

7. BUSINESS AND/OR QUESTIONS ARISING OUT OF MINUTES

8. UNFINISHED BUSINESS

i) Trustee Appointment (Hearst/Kap region) ................................................ handout

ii) Council meetings

iii) Meeting of Co-Terminus Boards (October 2, 2017)

9. ADMINISTRATIVE REPORTS

i) Cash Disbursements (August 2017) ...................................................................... 7

ii) Information Technology Report ............................................................................. 8

iii) Enrolment numbers – September 15, 2017 .............................................. handout

iv) Staffing ........................................................................................................ handout

v) Mileage Reimbursement ......................................................................................... 9

10. COMMITTEE REPORTS

i) Special Education Advisory Committee (minutes of June 7, 2017) .............. 10-12

ii) Audit Committee meeting (September 19, 2017) ...................................... handout

iii) Strategic Planning Committee meeting update (September 19, 2017)

iv) Indigenous Peoples’ Advisory Committee meeting update (September 18, 2017)

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST

Regular Board Meeting Tuesday, September 19, 2017 @ 6:15 p.m.

Location:

Schumacher Board Office, Board Room 153 Croatia Avenue, Schumacher

MISSION STATEMENT:

Together, we inspire innovation and a passion for learning in every student.

Regular Board Meeting – September 19, 2017

District School Board Ontario North East Board Package - Page 2

Page(s)

11. OTHER BUSINESS

i) OSTA/AECO 2017-18 Membership ............................................... 13 & attachment

12. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA)

13. MINISTRY OF EDUCATION

i) Back to school memo (Minister M. Hunter) – includes link to Ontario’s Education

EquityAction Plan ............................................................................................ 14-16

ii) Back to school memo (Deputy Minister B. Rodrigues) ................................. 17-18

14. CORRESPONDENCE

i) Arbitration Hearing (Picard) ................................................................... attachment

ii) CODE letter re: Restoration of the Salary Grids of Executive Positions ...... 19-20

iii) CODE letter re: Executive Compensation & recommendations ................... 21-23

15. ITEMS FOR FUTURE MEETINGS

i) Ontario’s Education Equity Action Plan (October 3, 2017)

http://www.edu.gov.on.ca/eng/about/education_equity_plan_en.pdf

ii) EQAO 2016-17 Primary / Junior Results (October 3, 2017)

iii) EQAO 2016-17 Gr. 9 and OSSLT Results (October 17, 2017)

16. MOTION TO ADJOURN

http://www.edu.gov.on.ca/eng/about/education_equity_plan_en.pdf



MINUTES of the Regular Meeting of District School Board Ontario North East was held at 6:15 p.m. in the Schumacher Board Office on Tuesday, September 5, 2017.

TRUSTEES PRESENT::

Doug Shearer (Chair) Bob Brush (Vice-Chair) Howard Archibald Heather Bozzer Bruce Cutten Dennis Draves Tom Henderson Wayne Major Peter Osterberg Rosemary Pochopsky TRUSTEES ABSENT:

Saunders Porter

STUDENT TRUSTEES PRESENT:

Jaykob Walton (THVS)

STUDENT TRUSTEES ABSENT:

Aiza Asif (IFSS)

ADMINISTRATION PRESENT:

Lesleigh Dye - Director of Education Jo-Anne Plaunt - Superintendent of Schools Michelle Leigh - Superintendent of Schools Pearl Fong-West - Superintendent of Business/Finance and Treasurer Steven Pladzyk - Superintendent of Schools Jim Rowe - Senior Manager of Human Resources RECORDING SECRETARY

Susan Allen, Executive Assistant to the Director of Education GUESTS

Corinna Wrona, Community Outreach JP Desilets, OSSTF President REGULAR SESSION The regular session meeting was called to order at 6:01 p.m. by Chair Doug Shearer. 6689-17 HENDERSON/CUTTEN: THAT this Board resolve itself into a Committee of the Whole.

CARRIED 6690-17 CUTTEN/DRAVES: THAT this Board resolve itself into a Committee of the



Whole, (In-Camera). CARRIED

6691-17 BOZZER/DRAVES: THAT this Board reconvene in regular session.

CARRIED ADOPTION OF AGENDA 6692-17 HENDERSON/CUTTEN: THAT the Agenda for the Regular Board Meeting dated

September 5, 2017 be approved. CARRIED

PRESENTATION: Attendance Toolkit Successes (D. Plante-Dupuis) Denise Plante-Dupuis, the DSB Ontario North East Mental Health and Well-being Lead, presented Every Day Counts!, a summary of the successes experienced in the 2016-17 school year as a direct result of the implementation of the Attendance Toolkit. Recognizing that too many absences by students affect achievement and disrupt learning, school administrators reviewed data of students with chronic absence in previous year(s), then personally reached out to engage and strategize with families and students to improve attendance. Celebrating the successes realized a full 6% decline in absenteeism from 2015-16! Next steps include continued use of the revised Toolkit, focused engagement of families at parent-teacher and student-led conferences, the promotion of positive school atmospheres, and continued targeted interventions for students with persistent absenteeism.

6693-17 CUTTEN/BOZZER: THAT the Board receive the Attendance Toolkit Successes

presentation by Denise Plante-Dupuis, Mental Health and Well-being Lead.

CARRIED CONFLICT OF INTEREST Trustees were asked to declare conflicts of interest as they arise. APPROVAL OF MINUTES 6694-17 MAJOR/HENDERSON: THAT the minutes of the Regular Board meeting held

September 5, 2017 be approved. CARRIED

BUSINESS AND/OR QUESTIONS ARISING OUT OF THE MINUTES UNFINISHED BUSINESS ADMINISTRATIVE REPORTS Cash Disbursements 6695-17 DRAVES/MAJOR: THAT the Board accept the report on cash disbursements for

the month of June, 2017 in the amount of $11,265,117.32. CARRIED

6696-17 CUTTEN/HENDERSON: THAT the Board accept the report on cash disbursements for

the month of July, 2017 in the amount of $10,536,807.65. CARRIED

Field Trips/Outdoor Education 6697-17 OSTERBERG/ARCHIBALD: THAT the Board receive the update on Field Trips / Outdoor



Education. CARRIED

Transportation 6698-17 HENDERSON/DRAVES: THAT the Board receive the update on Transportation, further

to the Ministry memo dated August 29’17 regarding 2017-18 School Year Start-up and Student Transportation.

CARRIED OTHER BUSINESS Multi-Board meeting 6699-17 BRUSH/DRAVES: THAT the Board receive the update on the invitation to a Multi-

Board meeting. CARRIED

Trustee meetings 6700-17 CUTTEN/DRAVES: THAT the Board receive the update on Trustee meetings with

their local city and town councils. CARRIED

Trustee Breakaway Conference 6701-17 POCHOPSKY/DRAVES: THAT the Trustee Breakaway Conference be set for Friday, October 20 – Saturday, October 21, 2017 at Cedar Meadows, Timmins.

CARRIED Strategic Plan Committee 6702-17 OSTERBERG/BRUSH THAT the Board receive the update by the Strategic Plan Committee plans.

CARRIED OPSBA Letter to Minister Hunter 6703-17 HENDERSON/BRUSH: THAT the Board receive the letter from OPSBA dated July 14,

2017 to Minister Hunter regarding consultation with respect to the Accessibility for Ontarians with Disabilities Act, 2005.

CARRIED

6704-17 OSTERBERG/POCHOPSK: THAT the Board receive the update on Drug Education.

CARRIED

MINISTRY CORRESPONDENCE 6705-17 CUTTEN/BRUSH: THAT the Board receive the following Ministry correspondence:

Memo: 2017-18 School Year Start-Up & Student Transportation

CARRIED



ADJOURNMENT 6706-17 ARCHIBALD/MAJOR: THAT we do now adjourn.

CARRIED The meeting was adjourned at 7:04 p.m. SECRETARY OF THE BOARD CHAIR OF THE BOARD



TO THE CHAIR AND MEMBERS OF Agenda Ref. No. 2017 09 19 DISTRICT SCHOOL BOARD ONTARIO NORTH EAST RE: AUGUST, 2017 CASH DISBURSEMENTS

Details of the cash disbursements for the month of AUGUST, 2017 in the amount of $8,379,843.49

are enclosed. Should Trustees have any questions regarding these disbursements, please contact the Superintendent of Business and Finance.

RECOMMENDATION: THAT THE BOARD ACCEPT THE REPORT ON CASH DISBURSEMENTS FOR THE MONTH OF AUGUST, 2017 IN THE AMOUNT OF $8,379,843.49.

Respectfully submitted, Lesleigh Dye Director of Education Pearl Fong-West Superintendent of Business/Finance

CASH DISBURSEMENTS SUMMARY

For AUGUST, 2017

District School Board O.N.E.

Bank Transfers TOTAL

$3,332,536.49 $5,047,307.00 $8,379,843.49



Information Technology (IT) Department Board Report – September 2017

iPad Preparations Before and After Summer Some of our students have been using their iPads for 3 or more years, and the iPads were due for a spring cleaning. This includes the removal of out-of-date iPad apps and a house-cleaning of old documents and files. During the iPad hand-in ceremony in June, our technicians performed a “wipe” of each student iPad, thereby removing old apps and old data. Then iPads were sorted into storage containers, and the containers stored securely over the summer. In September, the technicians charged all of the iPads and got them ready to give out to students, during the hand-out ceremony. Then we supported the Learning Coaches as they helped students sign into their iPads and configure them with new apps. This year, students will receive their iPads a week or two earlier than last year, providing an early start to using these learning tools. School Computer Refreshes This summer, we replaced the classroom computers in several of our elementary schools. With our proliferation of iPads, computer labs are not used as frequently as in previous years. But the classroom computer is used every day for instruction. The teacher uses the computer to display lessons and videos on the classroom Smartboard or TV. The computer also allows connection from an iPad, so that the students or teacher can show an iPad assignment or document to the class on the screen. In many schools the classroom computer is used to take daily student attendance and to enter report card marks. In some secondary schools, one or more computer labs were removed from the school during the summer. Now that every student has an iPad, they can work on many of their assignments in class at their desk. Computer labs are still needed for certain programs, like drafting and design, photography, business sciences, and video editing. Where computers were removed from the school, they were brought to a regional recycling program for “green” disposal of obsolete equipment. Upgrading Windows in Many Schools As often as possible, we try to update our school computers with current operating systems that you would find in homes and businesses. This summer we upgraded the operating system on most school computers from Windows 7 to Windows 10 Education Edition. Windows 10 will be familiar to students and staff as they will have it on their home computers. This operating system operates more quickly and efficiently on a computer than Windows 7 does, giving the user the experience of having a much faster computer than before. New iPads for Principals As part of our technology refresh program, our school principals and vice principals were scheduled to receive new iPads this summer. We configured iPad Pro tablets complete with a keyboard and a pen for handwriting and drawing on the iPad. It is important that our administrators be familiar with the technology used by our students, and the new iPads support this philosophy. School Makerspaces and Their New Technologies What is a Makerspace? Google Search defines a Makerspace as “a place in which people with shared interests, especially in computing or technology, can gather to work on projects while sharing ideas, equipment, and knowledge.” We are building a form of Makerspace into each of our schools, usually in the library. The space includes new or reoriented furnishings that are arranged in different ways, to allow students to collaborate as a group on a project, or to work in pairs in a quiet corner, or to “splash” new ideas onto a TV or Smartboard for others to see and comment on. Each of our Makerspaces includes a TV with Apple TV, unique furnishings, computers, and in secondary schools, a 3D printer. Elementary schools will soon also receive a 3D printer. What is a 3D printer? It is a device that lets you build a three-dimensional object out of plastic, after designing the item on the computer. Some makerspaces include programmable robots for students to work on, while others feature video and sound recording studios. A couple of schools now have Apple iMac computers that allow students to program their own iPad apps. These are exciting times for our students!



TO THE CHAIR AND TRUSTEES OF AGENDA REF. NO. 2017 09 19 DISTRICT SCHOOL BOARD ONTARIO NORTH EAST RE: Mileage Reimbursement

Section 7306 of the Income Tax Act provides the reasonable rates for mileage reimbursement. For the year

2017, the reasonable allowance based on a per-kilometre rate is as follows:

54¢ per kilometre for the first 5,000 kilometres driven; and 48¢ per kilometre driven after that.

Any mileage reimbursement rates that are not consider reasonable because it is either too high or too low, is

taxable, pensionable and insurable. This would require that the amounts be included as income and CPP

contributions, EI premiums, and income tax would need to be deducted. Employees would need to request

a form T2200 to calculate vehicle expenses that may be deducted against this income.

Recently school boards in Ontario were audited by Revenue Canada Agency on mileage reimbursement

practices. It was found that although most school boards use mileage rates below the RCA rates, they were

considered to be unreasonable. As a result, school boards are increasing their mileage rates to conform

with RCA.

District School Board Ontario North East currently reimburse employees at 50¢ per kilometre and this would

be unreasonable per the Revenue Canada Agency.

Recommendation:

That the Board approve the increase in mileage reimbursement to conform with the reasonable rates set out

by the Income Tax Act effective September 1, 2017 and to align the rates annually on January 1st with RCA

rates.

Respectfully submitted,

Lesleigh Dye Director of Education

Pearl Fong-West Superintendent of Business/Finance



MINUTES of the Special Education Advisory Committee held Wednesday, June 7, 2017 at the Schumacher Board Office and video conferencing sites, with the following in attendance: Committee Members: Christine Heavens Chair, parent representative Kathy Farrell vice Chair, Community Living Timmins Dennis Draves Trustee Bruce Cutten Trustee Gary Dowe Cochrane Timiskaming Resource Centre Arline Chasle Education Officer, Timiskaming First Nation Gale Wiseman Learning Disabilities Association of Ontario – Timmins branch Melanie Hebert parent representative (v/c Kapuskasing) Bruce Hayter parent representative (v/c Hearst)

Staff Present: Steve Pladzyk Superintendent of Schools responsible for Special Education Joanne Marsh-Peters District Special Education Administrator Vanessa Harmanmaa Acting Autism Support Officer Patricia Chertow Principal Alison Fantin Principal (v/c KL) Committee Members Absent: Peter Osterberg Trustee Alice Hearn-Flannigan VOICE Staff Regrets: Denise Plante-Dupuis Mental Health & Addiction Lead Guest: Karen Lucas parent Recording Secretary: Dianne Gaudreau Executive Assistant to the Superintendent of Schools

CALL TO ORDER: Meeting called to order at 12:00pm by Christine Heavens, Chair, video conferencing and round table introductions were made.

ADOPTION OF AGENDA: MOVED by Dennis Draves SECONDED by Bruce Cutten THAT the agenda be approved.

CARRIED APPROVAL OF MINUTES: MOVED by Gale Wiseman, SECONDED by Kathy Farrell THAT the minutes of the April 5, 2017 meeting be approved as written.

CARRIED BUSINESS ARISING:

Special Education Board Plan:

Steve Pladzyk, Superintendent stated that the Special Education team are still working on the Special

Education Board Plan, clarifying that this report is also to include planning for next year. Members can



submit changes until the end of June. The motion below came out of a discussion about the planning

forward aspect of the Special Education Board Plan.

MOTION:

Moved by Trustee Draves, seconded by Trustee Cutten that the following motion include:

“Special Education Team to investigate if there will be additional dollars for speech and language as

well as a plan for gifted students.”

CARRIED

Reaching Out To Community Partners:

Psycho-educational assessment Business Plan - Steve Pladzyk, Superintendent reported to members

by e-mail on May 16, 2017 that he has contacted both Keitha Robson (CAO) of the Timmins Chamber of

Commerce and Julie Joncas from the Far Northeast Training Board (FNETB) about the shortage of

specialized professionals in the North East. Neither are aware of any provincial strategy that is in place to

attract specialized professionals to the North. Julie Joncas will be forwarding a survey to the

Superintendent for members of SEAC to participate in regarding needs for the North East.

Partnership with Kiewtin on Literacy

Discussion ensued on how the Board can continue to support Timiskaming First Nation with Literacy and

the possibility to include Math in the initiative.

CORRESPONDENCE:

CCAC – letter to inform that the Ontario Legislature passed Bill 41, the Patients First Act, 2016. Dr. Eric

Hoskins, Minister of Health and Long-Term Care has made a Transfer order that would transfer all assets,

liabilities, rights, obligations and employees of each North East CCAC (Community Care Access Centre to

the North East LHIN (Local Health System Integration) as of May 31, 2017.

Action: Add to the September agenda on how best SEAC can continue to keep on top of this.

NEW BUSINESS:

1. Mental Health and Well-Being

Steve Pladzyk, Superintendent shared the Mental Health & Well Being draft report which outlines

the 2017-18 Vision Statement, the Action Plan which the focus will be on developing mentally

healthy environments, where staff feel well equipped in the role of the caring adult and students are

supported toward positive outcomes in well-being and achievement.

2. EQAO

EQAO discussion points on the process of how schools are communicating the EQAO expectations

with parents so they can better prepare their child for the testing to alleviate any anxiety the students

may have.

3. TRUSTEES REPORT:

Trustee Draves reported on the memorandum received from the Ministry of Education to initiate the

creation of the cooperatives with school boards in consultation with ministry staff, and work

collaboratively to implement the new Northern Support Initiative (NSI) framework for the 2017-18

school year.



Trustee Cutten reported that the Ministry of Education additional Funding Announcement made by

Minister Mitzie Hunter, of the entire $22-million, $11-million is earmarked for French-language

boards.

Action: Steve will email members the Board’s Media Release on the Funding Announcement.

4. AGENCY REPORT:

Gale Wiseman, Resource Facilitator – LDAO Timmins reported on the following:

Thursday, June 15, 6 p.m. in room D 110 at Northern College will be the last Parent Session for this school year titled Social Skills for Success

June 16, 2017 is the deadline to apply for the Roy Cooper Memorial Scholarship for students with an LD.

In the process of planning the February 2018 Regional Conference.

Gary Dowe, Cochrane Timiskaming Resource Centre

In the recent MCSS budget announcement there was a commitment to invest in clinical services for the Developmental Services sector.

CTRC has approached Charlie Angus around possible sources of funding to expand services on the James Bay Coast.

5. New Committee Partners / NEOFACS:

In the absence of Trustee Osterberg, Steve Pladzyk, Superintendent inquired if NEOFACS have

ever been part of SEAC, as they would be a good partner to this Committee.

Action: Steve will start the conversation and process with NEOFACS to invite them to be part of

SEAC.

SPECIAL EDUCATION TEAM UPDATES:

Steve Pladzyk, Superintendent provided an update on the Psycho-educational assessments stating he

has met with Penny and we are moving forward will what will work best for our students and reducing the

wait time.

FUTURE AGENDA ITEMS:

Bridges Canada web presentation

ADJOURNMENT:

MOVED by Gary Dowe THAT the meeting be adjourned at 1:04pm

DATE OF NEXT MEETING IN SEPTEMBER to be determined.

Action: Will email tentative 2017-18 dates to members.

Respectfully submitted on behalf of Christine Heavens, Chair Special Education Advisory Committee



TO THE CHAIR AND MEMBERS OF Agenda Ref. No. 2017-09-19 DISTRICT SCHOOL BOARD ONTARIO NORTH EAST RE: Ontario Student Trustee Association (OSTA/AECO) 2017-18 membership

Backgrounder: Annually, DSB Ontario North East supports our Student Trustees in their role, including membership and participation in the Ontario Student Trustees’ Association - l’Association des élèves conseillers et conseillères de l’Ontario (OSTA-AECO). Membership with OSTA-AECO secures our Board and our Student Trustees a voice on this provincial association and supports a number of opportunities and initiatives, including access to resources, networking & collaboration opportunities and reduced registration fees for their three annual OSTA/AECO conferences.

RECOMMENDATION: THAT the Board support our Student Trustees by paying our 2017-2018 OSTA-AECO membership fee in the amount of $763.40.

Respectfully submitted,

Lesleigh Dye

Director of Education





















Documents

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST 09... · 2017-09-15 · Regular Board Meeting – September 19, 2017 District School Board Ontario North East Board Package - Page 4 Whole,