DISTRICT OF COLUMBIA CVSP FY2017 District of ... Briefly describe the mission or goal of the lead State commercial motor ... The District of Columbia's Motor Carrier Safety

DISTRICT OF COLUMBIA

Commercial Vehicle Safety Planfor the

Federal Motor Carrier Safety Administration'sMotor Carrier Safety Assistance Program

Fiscal Year 2017

Date of Approval: May 18, 2017

Final CVSP

FY2017 District of Columbia eCVSP Final CVSP

Page 1 of 54 last updated on: 05/18/2017 User: kbrooks

Basic and Incentive Program Overview

1 - Mission or Goal Statement of Lead State Commercial Motor Vehicle Safety Agency

The Basic and Incentive Program Overview part allows the State to provide a brief description of the mission or goalstatement of the MCSAP Lead Agency, a description of the State’s MCSAP Basic/Incentive Program structure, and toindicate how it meets the MCSAP minimum requirements as prescribed in 49 CFR 350.213(b). The MCSAP grantprogram has been consolidated to include Basic/Incentive, New Entrant, and Border Enforcement. These threeseparate grant programs are now considered focus areas in the CVSP. Each focus area will be addressed individuallywithin the eCVSP system and will be contained within a consolidated CVSP.

Instructions:

Briefly describe the mission or goal of the lead State commercial motor vehicle safety agency responsible foradministering this Commercial Vehicle Safety Plan (CVSP) throughout the State.

NOTE: Please do not include a discussion of any safety activities conducted under any other FMCSA focusareas such as New Entrant and Border Enforcement or the High Priority grant program. There are separatesections within eCVSP where information on the New Entrant and Border Enforcement focus areas will beentered. High Priority grant opportunities will be applied for outside the eCVSP system.

The District of Columbia's Motor Carrier Safety Assistance Program’s mission at the Metropolitan Police Department (MPD) is aimedat enhancing highway safety by preventing Commercial Motor Vehicle (CMV) related crashes and ensuring safe, secure transportationof people and property by CMVs on the highways.

MPD is a police department managing its regular law enforcement duties in the District of Columbia. However, MPD is committed toachieving a set goal to reduce large truck and bus related fatalities by 2%. From the District Department of Transportation (DDOT) andHoward University's Traffic Safety Statistics Report ,an average of 25 fatalities per year was identified between 2011 and2015.Therefore, the District plans to reduce that number by 2-3% for the next fiscal year.

From previous years, the fatality rate in the District has been consistently low. However, itis important to note that MPD will continue towork on reducing fatalities and their possible causes in the hope of producing meaningful and measurable results. Thus, anadditional goal for the District is to reduce CMV collisions by 2-3%. Activities to accomplish this goal will be those highlighted in theNational Program elements and will also include strike forces, and other motor coach safety initiatives such as Out-Of-Service (OOS)orders.



2 - Basic and Incentive Program Structure

Instructions:

Briefly describe the State’s commercial motor vehicle (CMV) enforcement program funded with Basic/Incentive fundingand/or used to substantiate the Lead Agency's Maintenance of Effort (MOE). Include a description of the programstructure (state and local agency participation, including responsibilities, a general overview of the number of FTEsupporting the program and in what areas they contribute, etc.).

NOTE: Please do not include activities/FTE primarily assigned to and funded under another focus area such asNew Entrant and/or Border Enforcement or another FMCSA grant program such as High Priority. There areseparate sections within eCVSP where information on the New Entrant and Border Enforcement (ifapplicable) focus areas will be entered. High Priority grant opportunities will be applied for outside the eCVSPsystem.

The Metropolitan Police Department is the state agency in charge of enforcing Motor Carrier Safety laws and regula ons in the Districtof Columbia. In addi on to the laws pertaining to commercial vehicle safety, hazardous materials, the Controlled Substances Act andselected por ons of the Criminal Code, MPD’s Motor Carrier Safety Unit (MCSU) a lso enforces laws and regula ons governingregistra on, tax compliance, size and weight, and over-dimensional loads. The District will collaborate with the Federal Motor CarrierSafety Administra on (FMCSA) in the enforcement of federal requirements pertaining to registra on and financial responsibility. TheDistrict of Columbia’s 2017 Commercial Vehicle Safety Plan (CVSP) is structured in accordance with Sec on 350.211 (a) (2) of the FederalMotor Carrier Safety Regula ons and FMCSA planning memorandum for FY17.

Table 1: Par cipa ng agencies and number of personnel suppor ng the program

Participating Agency

# CertifiedCMV

Inspectors

(Non-Sworn)

#Certified

CMVOfficers(Sworn)

# SwornOfficers

supportedby MCSAP

Funds

Metropolitan Police Department - MCSU 5 1 6

Total 5 1 6



3 - Basic and Incentive Minimum Requirements - Driver Activities

Instructions:

Use the radio buttons in the table below to indicate the activities that the State will execute to meet the requirementsof 49 CFR §350.213(b) in this Fiscal Year's CVSP. All statements must be answered using the radio buttons or theCVSP will be considered incomplete.

If a State marks any responses as “None, Not Planned”, it must explain how it satisfies the minimumrequirements in the narrative section below.

1.

If the State marks any boxes as “Planned”, it should provide further information in the narrative section belowindicating the purpose of the proposed policy and when the State expects to fully implement it.

2.

If the State marks all responses as "Existing", no further explanation is required.3.

Existing Planned None, NotPlanned

Promote activities in support of the national program elements includingthe following:

Actvities aimed at removing impaired CMV drivers from the highways throughadequate enforcement of restrictions on the use of alcohol and controlledsubstances and by ensuring ready roadside access to alcohol detection andmeasuring equipment.

Provide basic training for roadside officers and inspectors to detect driversimpaired by alcohol or controlled substance.

Breath testers are readily accessible to roadside officers and inspectors either atroadside or a fixed facility location.

Criminal interdiction activities, in conjunction with an appropriate CMV inspection,including human trafficking and activities affecting the transportation of controlledsubstances by any occupant of a CMV, and training on appropriate strategies forcarrying out those interdiction activities.

Provide training for roadside officers and inspectors to detect indicators ofcontrolled substance trafficking.

Ensure drug interdiction officers are available as a resource if anofficer/inspector suspects controlled substance trafficking.

Engage in drug interdiction activities in conjunction with inspections includinginterdiction activities that affect the transportation of controlled substances.

Enter explanation of activities:



4 - Basic & Incentive Minimum Requirements - Federal Registration & Financial Responsibility Activities

Instructions:

Use the radio buttons in the table below to indicate the activities that the State will execute to meet the requirementsof 49 CFR §350.213(b) in the upcoming Fiscal Year. All statements must be answered using the radio buttons or theCVSP will be considered incomplete.

If a State marks any responses as “None, Not Planned”, it must explain how it satisfies the minimumrequirements in the narrative section below.

1.

If the State marks any boxes as “Planned”, it should provide further information in the narrative section belowindicating the purpose of the proposed policy and when the State expects to fully implement it.

2.

If the State marks all responses as "Existing", no further explanation is required.3.

Existing Planned None, NotPlanned Federal Registration and Financial Responsibility activities including:

Activities to enforce federal registration (such as operating authority)requirements under 49 U.S.C. 13902, 49 CFR Part 365, 49 CFR Part 368, and 49CFR 392.9a by prohibiting the operation of (i.e., placing out of service) anyvehicle discovered to be operating without the required operating authority orbeyond the scope of the motor carrier's operating authority.

Activities to cooperate in the enforcement of financial responsibility requirementsunder 49 U.S.C. 13906, 31138, 31139, and 49 CFR Part 387 (if adopted by aState).

Enter explanation of activities:



Basic and Incentive Program Effectiveness Summary - Past Performance

1 - State Fatality Reduction Trend Analysis: 2011 - 2015

The Program Effectiveness Summary - Past Performance part provides a 5 year trend analysis based upon nationalperformance objectives found in 49 CFR Part 350. For each section, insert information in the tables to describe goalsand objectives from previous CVSPs along with actual outcomes.

Instructions:

Complete the table below to document the State’s safety performance goals and outcomes over the past fivemeasurement periods. Include the beginning and ending date of the state’s measurement period, the goals, and theoutcome. Please indicate the specific goal measurement used including source and capture date, e.g., large truckfatal crashes per 100 million vehicle miles traveled (VMT). All columns must be completed.

Insert the beginning and end dates of the measurement period used, (e.g., calendar year, Federal fiscal year,State fiscal year or any consistent 12 month period for which data is available).

1.

FMCSA views the total number of fatalities as a key national measurement. Insert the total number of fatalitiesduring the measurement period.

2.

Insert a description of the state goal as expressed in the CVSP (e.g., rate: large truck fatal crashes per 100MVMT, actual number of fatal crashes, actual number of fatalities, or other). If you select 'Other' as the goalmeasurement, explain the measure used in the narrative box below.

3.

Insert the actual outcome as it relates to the goal as expressed by the state. States may continue to express thegoal as they have in the past five years and are not required to change to a different measurement type.

4.

If challenges were experienced while working toward the goals, please provide a brief narrative including detailsof how the State adjusted the program and if the modifications were successful.

5.

Goal measurement as defined by your State: Large Truck Fatal Crashes per 100M VMT

State Defined MeasurementPeriod (Include 5 Periods) Fatalities Goal As Expressed In CVSP

(State Defined Measurement)Outcome (As It RelatesTo The Goal Column)

Begin Date End Date Number of Lives Indicate ActualOutcome

2 0.16 0.08

5 0.16 0.08

7 0.16 0.08

3 0.16 0.08

6 0.16 0.08

Enter the source and capture date of the data listed in the table above:Traffic Safety Statistics Report for the District of Columbia 2013-2015/FMCSA/MCMIS and Traffic Safety StatisticsReport for the District of Columbia 2013-2015/FMCSA/MCMIS

10/01/2014 09/30/2015

10/01/2013 09/30/2014

10/01/2012 09/30/2013

10/01/2011 09/30/2012

10/01/2010 09/30/2011



Narrative: Describe any difficulties achieving the goal, problems encountered, obstacles overcome, lessonslearned, etc.

A low number of fatalities per year were observed in the District, compared to what other states report on an annual basis. Nevertheless,MPD makes significant strides to minimize the average number of fatalities. Currently, State Safety Data Quality (SSDQ) is beingaddressed by the unit official in charge and MPD is on pace to achieving a good standing or “green” rating in all SSDQ categories priorto FY17. Also, one of the MPD investigators is currently being trained to assist with the SSDQ. The additon of support personnel isexpected to reduce the timeliness of the response.

In addition, a separate SaDip grant is needed to help support, streamline and re-configure the uploading process of the current trafficcrash reporting system. These actions, if inacted, are expected to improve the system by separating the data (including crash) oncommercial carrier vehicles from other forms of transportation that are currently covered under the generic form in the system.



2 - State Motorcoach/Passenger Fatality Reduction Trend Analysis: 2011 - 2015

Instructions:

Complete the table below to document the State’s safety performance goals and outcomes over the past fivemeasurement periods. Include the beginning and ending date of the state’s measurement period, the goals, and theoutcome. Please indicate the specific basis of the goal calculation (including source and capture date), e.g., largetruck fatal crashes per 100 million vehicle miles traveled (VMT). All columns must be filled in with data.


1.


2.

Insert a description of the state goal as expressed in the CVSP (e.g., rate: large truck fatal crashes per 100MVMT, actual number of fatal crashes, actual number of fatalities, or other). If a State did not establish a goal intheir CVSP for a particular measurement period, do not enter a value in the Goal column for that period.

3.


4.

If you select ‘Other’ or ‘N/A’ as the goal measurement, explain the measure used in the narrative box below.5.

Goal measurement as defined by your State: Actual # Fatalities




0 0 0

0 0 0

0 0 0

0 0 0

4 4 0

Enter the source and capture date of the data listed in the table above:Traffic Safety Statistics Report for the District of Columbia 2013-2015/FMCSA/MCMIS and Traffic Safety StatisticsReport for the District of Columbia 2013-2015/FMCSA/MCMIS


A very low number of fatalities per year by motor coach/passenger transportation were observed in the District, compared what otherstates report on an annual basis. Large truck/ bus fatal crashes have not occured since 2011. Furthermore, when reviewing the totalnumber of motor coach crashes reported, it must be taken into consideration that under the Metropolitan Police Traffic Crash ReportingSystem, all crashes that involve the Metro Bus Transit System (public transportation system) are recorded as a motor coach crash. MPDis in the process of filtering the system to add Metro Buses as a separate classification in order to more accurately capture motor coachcrashes and use them in future analysis.

No motor coach/passenger fatalities have been reported since 2011.

10/01/2014 09/30/2015

10/01/2013 09/30/2014

10/01/2012 09/30/2013

10/01/2011 09/30/2012

10/01/2010 09/30/2011



3 - State Hazardous Materials Fatality Reduction Trend Analysis: 2011 - 2015

Instructions:

Complete the table below to document the State’s safety performance goals and outcomes over the past fivemeasurement periods. Include the beginning and ending date of the state’s measurement period, the goals, and theoutcome. Please indicate the specific basis of the goal calculation (including source and capture date), e.g., largetruck fatal crashes per 100 million vehicle miles traveled (VMT). All columns must be filled in with data.


1.


2.

Insert a description of the state goal as expressed in the CVSP (e.g., rate: large truck fatal crashes per 100MVMT, actual number of fatal crashes, actual number of fatalities, or other). If a State did not establish a goal intheir CVSP for a particular measurement period, do not enter a value in the Goal column for that period.

3.


4.

If you select ‘Other’ or ‘N/A’ as the goal measurement, explain the measure used in the narrative box below.5.

Goal measurement as defined by your State: Large Truck Fatal Crashes per 100M VMT




0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

Enter the source and capture date of the data listed in the table above:Traffic Safety Statistics Report for the District of Columbia 2013-2015/FMCSA/MCMIS and Traffic Safety Statistics Report for the Districtof Columbia 2013-2015/FMCSA/MCMIS


The District neither encounters HAZMAT traffic nor has it had significant events or crashes in the last several years involving HAZMAT.Within the past three years the District has not experienced any HAZMAT fatalities, which could be attributed to MCSAP officers’diligence in ensuring that carriers of such abide by all safety rules and regulations as required by law.

10/01/2014 09/30/2015

10/01/2013 09/30/2014

10/01/2012 09/30/2013

10/01/2011 09/30/2012

10/01/2010 09/30/2011



4 - Traffic Enforcement Trend Analysis: 2011 - 2015

Instructions:

Please refer to the MCSAP Comprehensive Policy for an explanation of FMCSA's traffic enforcement guidance.Complete the table below to document the State’s safety performance goals and outcomes over the past fivemeasurement periods.


1.

Insert the total number of the measured element (traffic enforcement stops with an inspection, non-inspectionstops, non-CMV stops).

2.

Insert the total number of written warnings and citations during the measurement period. The number of warningsand citations do not need to be split out separately in the last column.

3.

State Defined MeasurementPeriod (Include 5 Periods)

Number Of CMV TrafficEnforcement Stops with an

Inspection

Number of Citationsand Warnings Issued

Begin Date End Date

3069

5031

5240

4424

7190

Check if State does not conduct CMV traffic enforcement stops without an inspection.

Check if State does not conduct Non-CMV traffic enforcement stops.

Enter the source and capture date of the data listed in the table above:Data source: Records from DC MPD. Data on the number of citations or warnings were not readily available at the time of thissubmission. MPD is currently working with its crash database vendor to include the necessary fields for a more accurate crashreporting system.

10/01/2014 09/30/2015

10/01/2013 09/30/2014

10/01/2012 09/30/2013

10/01/2011 09/30/2012

10/01/2010 09/30/2011



5 - Outreach and Education Goals - Report on progress from the FY 2016 CVSP

Instructions:

Please enter information to describe your year-to-date Outreach and Education activities from the FY2016 CVSP.Click on "Add New Activity" to enter information.

Activity #1

Activity: Describe Outreach and Education activity conducted:Community Meetings Various community meetings were held within DC. Information was distributed and questions were answered tothe community members regarding topics related to safety, health, environment, etc. In addition, the community members were askedto email their concerns to MPD. Finally, the unit took notes of the areas that were considered "problematic" by the community,especially those involving CMV restrictions in residential areas.

Goal: Insert goal from previous year CVSP (#, %, etc., as appropriate):Address community's concerns on Commercial Motor Vehicles.

Actual: Insert year to date progress (#, %, etc., as appropriate):Survey results indicated that 89% of the community members feel safer in their neighborhoods. This number increased 14%compared to FY15.

Narrative: Describe any difficulties achieving the goal, problems encountered, obstacles overcome, lessonslearned, etc.These meetings were advertised through DC's Advisory Neighborhood Commissions (ANC). These allowed MPD to have a broadoutreach for those who had concerns related to CMV's. In FY 2016, over 10 meetings were held with ANCs regarding issues withCMVs using restricted local routes.

Activity #2

Activity: Describe Outreach and Education activity conducted:

Goal: Insert goal from previous year CVSP (#, %, etc., as appropriate):

Actual: Insert year to date progress (#, %, etc., as appropriate):


Activity #3

Activity: Describe Outreach and Education activity conducted:

Goal: Insert goal from previous year CVSP (#, %, etc., as appropriate):

Actual: Insert year to date progress (#, %, etc., as appropriate):

Narrative: Describe any difficulties achieving the goal, problems encountered, obstacles overcome, lessonslearned, etc..



6 - State Specific Objectives – Report on Progress from the FY2016 CVSP

Instructions:

Please enter information as necessary to describe year-to-date progress on your State-specific objectives from theFY2016 CVSP. Click on “Add New Activity" to enter information.

Activity #1

Activity: Describe State-specific activity conducted from previous year's CVSP.Reduction of CMV-related crashes

Goal: Insert goal from previous year CVSP (#, %, etc., as appropriate):Reduce CMV-related crashes annually by 2%

Actual: Insert year to date progress (#, %, etc., as appropriate):75%


Activity #2

Activity: Describe State-specific activity conducted from previous year's CVSP.CMV Safety Data Quality

Goal: Insert goal from previous year CVSP (#, %, etc., as appropriate):By the end of FY17, MPD will improve its response timeline of Requests for Data Reviews (RDRs) to be within the FMCSA guidelinesof 10 business days or less.

Actual: Insert year to date progress (#, %, etc., as appropriate):By having improved quality CMV-Safety data, MPD was able to determine the actual number of crashes occurring annually. Thisreduced the number of backlog CMV-related crash data by about 2% or more of the total number of backlogged data from the previousfiscal year.




Basic & Incentive CMV Safety Objectives

1 - Crash Reduction Goal

Enter Data Source Capture Date:07/01/2016

The CMV Safety Program Objectives part allows States to define their goals and objectives for this year's plan,address the national priorities contained in the Notice of Funding Availability (NOFA), and to identify any State-specficobjectives for any safety or performance problems identified by the State. The State must address problems itbelieves will help reduce the overall number of CMV crash related fatalities and injuries.

Instructions:

The State must include a reasonable crash reduction goal for their State that supports FMCSA’s mission to reducethe national number of crashes, injuries and fatalities involving commercial motor vehicle transportation. The State hasflexibility in setting its goal. It can be based on raw numbers (e.g., total number of fatalities or crashes) or based on arate (e.g., fatalities per 100 million VMT).

Problem Statement Narrative: Describe the identified problem including baseline data:

Recent years have proven that the District of Columbia has consistently lowered crashes per 100 million miles traveled compared tothe national average. In addition, the District recognizes that the low number of commercial vehicle-related fatalities annually is directlycorrelated to the District’s geographical small size. Therefore, to sustain this annual low fatality and crash rate, the MCSAP grant willcontinue to help to enforce areas of the City identified as high crash corridors in prior CVSP’s.

The following are targeted as high Crash Corridors within the District:

1) Pennsylvania Avenue, 2) New York Ave., 3)Georgia Ave. 4)North Capitol St. 5) Connecticut Ave. 6)Sixteenth St. 7) Wisconsin Ave.8)Florida Ave. 9)Rhode Island Ave. 10) Benning Rd. 11) Southern Ave. 12) Bladensburg Rd 13) Constitution Ave. 14) New Jersey Ave.

Enter Data Source:Traffic Safety Statistics Report for the District of Columbia 2013-2015/FMCSA/MCMIS and Traffic Safety Statistics Report for the Districtof Columbia 2013-2015/FMCSA/MCMIS

Enter Crash Reduction GoalCrash Reduction Goal: 2%



Identify each of the national program elements the State will utilize to meet the performance objective. TheState will describe these activities in greater detail in the respective narrative sections of the CMV SafetyProgram Objectives and Commercial Vehicle Enforcement Activities.Check all program elements that apply (minimum of 1):

Conduct Driver and Vehicle Inspections (complete activity projections in the Commercial VehicleEnforcement Activities section 1)

Conduct Traffic Enforcement Activities (complete activity projections in the Commercial VehicleEnforcement Activities section 2)

Conduct Carrier Investigations (complete activity projections in the Commercial Vehicle EnforcementActivities section 3)

Conduct Public Education and Awareness (complete activities in the Commercial Vehicle EnforcementActivities section 4)

Conduct Effective Data Collection and Reporting (complete activities in the CMV Safety ProgramObjectives section 2)

Program Activities: States must include activities related to this goal in the output estimates in theCommercial Vehicle Enforcement Activities part. However, States must also indicate in this objective theamount of effort (staff hours, FTE, inspections, traffic enforcement stops, etc.) that will be resourced directlyfor this purpose. For example, 3,000 of the 10,000 Level 1 inspections listed in the Commercial VehicleEnforcement Activities Section 1 will be dedicated to this objective.

The District proposes to reduce truck and bus-related crashes and fatalities by 2%, compared to the previous year. The District ofColumbia shall continue to focus on an interactive approach of identifying cause and effect leading to those crashes and thegeographic regions where they occur. In the past, there has been proven success with MCSAP Officers concentrating on thestatistically high crash corridors within city and subsequently reducing the number of crashes and fatalities.

The District’s Crash Data System recorded the following number of crashes for the corresponding years. The data collected denotesall crashes that involve any vehicle used commercially i.e., Metro Bus, Taxi cab etc.; therefore, it is not directly reflective of commercialvehicles that the unit targets for inspection. The system is being upgraded to segregate the commercial passenger and commercialvehicle from those involving Metro Buses and Taxis.

Table 8: CMV crashes per year (including Metro Bus, Taxi Cabs, etc.)

Year Number of Crashes

20123,084

2013 742

2014 985

2015 804

These numbers have decreased due to the impact of the MSU's enforcement and program activities, including other programs fundedby FMCSA.

The District plans to continue its quarterly motor coach strike force inspections and to increase the enforcement on high crashcorridors, work zones and around the ever increasing downtown tourist areas in the District. Also, the city will monitor and evaluate theeffectiveness of its CMV crash reduction goal by evaluating the various carsh data elements quarterly and annually.

Performance Measurements and Monitoring: The State will monitor the effectiveness of its CMV CrashReduction Goal quarterly and annually by evaluating the performance measures and reporting results in therequired SF-PPRs. Describe how the State will conduct ongoing monitoring of progress in addition toquarterly reporting.



The District will maintain a proactive approach by reviewing inspection and crash statistics reports and continuing its outreach to thepublic during its annual safety events and interaction with carriers while assisting in highlighting the safest routes for CMVs throughthe city and during escorts. As in prior years, these measures may be used to identify shortfalls on a quarterly basis and adjustenforcement operations to achieve the performance objectives. Finally, the District will monitor its reduction goal by monitoring keystatistics in the quarterly and annual reports.



2 - State Safety Data Quality and Information Systems Objective

Instructions:

In the tables below, indicate your State’s rating or compliance level within each of the Safety Data and InformationSystems categories.

Under certain conditions, the FAST Act allows MCSAP lead agencies to use MCSAP funds for Operations andMaintenance (O & M) costs associated with Safety Data Systems (SSDQ), Innovative Technology Deployment (ITD,previously known as CVISN) and the Performance and Registration Information Systems Management (PRISM).

For SSDQ, if the State meets accuracy, completeness and timeliness measures regarding motor carrier safetydata and participates in the national data correction system (DataQs).

1.

For PRISM, O&M costs are eligible expenses subject to FMCSA approval.2. For ITD, if the State agrees to comply with ITD program requirements and has complied with all MCSAP programrequirements including achievement of at least Level 6 in PRISM, O & M costs are eligible expenses.

3.

Instructions will be provided within the Spending Plan Narrative section regarding documentation of these costs withinthe CVSP.

State Safety Data Quality: Indicate your State’s SSDQ rating and goal in the table below by utilizing the drop-downmenus.

SSDQ Category Goal from FY 2016 CVSP Current SSDQ Rating Goal for FY 2017

Crash Record Completeness Good Poor Fair

Fatal Crash Completeness Good Good Good

Crash Timeliness Good Poor Fair

Crash Accuracy Good Poor Fair

Crash Consistency No Flag Red Flag No Flag

Inspection Record Completeness Good Good Good

Inspection VIN Accuracy Good Good Good

Inspection Timeliness Good Poor Fair

Inspection Accuracy Good Good Good

Enter the date of the A&I Online data snapshot used for the “Current SSDQ Rating” column:July 29, 2016.



Compliance table: Please verify the level of compliance for your State in the table below using the drop-downmenu. If the State plans to include O&M costs, details must be in this section and in your Spending Plan. If ‘no’is indicated in the verification column, please provide an explanation in the narrative box below.

Data Sources:

FMCSA website ITD informationFMCSA website PRISM informationFMCSA website SSDQ information

Technology Program Current Compliance Levelaccording to FMCSA

Verification by State of CurrentCompliance Level

ITD Deploying Core CVISN No

PRISM step 8 No

SSDQ Poor No

MPD is currently not involved in these technology programs.

Problem Statement Narrative: Describe any issues encountered for any SSDQ category not rated as "Good" inthe Current SSDQ Rating category column above (i.e. problems encountered, obstacles overcome, lessonslearned, etc.). If the State is "Good" in all categories, no further narrative or explanation is necessary. If yourState's PRISM compliance is less than step 6, describe activities your State plans to implement to achieve fullPRISM compliance.

As the source of the majority of reports related to traffic crashes in the District of Columbia, MPD has the primary responsibility foroverseeing the collection and reporting accurate and timely safety data on CMVs to the Federal Motor Carrier Safety Administration(FMCSA). MPD is also an active participant on the interagency DC Traffic Records Coordinating Committee (TRCC), whose goal is toimprove the quality of traffic crash data in the District of Columbia.

Within the past 2 years, MPD has not received a grant to support the improvement of the quality of the crash data and timely uploadsinto SAFETYNET and other programs. Due to the lack of personnel or resources to perform data audits, analysis and preparation ofreports, MPD has been unable to meet its goal of improving the data quality and reporting requirements to FMCSA. As part of thisfunding initiative, MPD will engage Howard University to conduct a needs assessment for the improvement of crash data quality,especially for CMVs. This will include assessment of any needed enhancements to the current Traffic Crash Data Application as wellas processes needed for approvals of crash reports. Howard University will continue to prepare annual CMV Crash Statistics Reportsfor dissemination.

Consequently, the District of Columbia's state rating is poor or fair in five out of the ten FMCSA’s SSDQ measures due to its inability toverify the completeness and accuracy of the records uploaded, as well as the timeliness of their uploading to the system.

Program Activities: Describe any actions that will be taken to achieve a "Good" rating in any category notcurrently rated as "Good" including measureable milestones. Also, describe any actions that will be taken toimplement full PRISM compliance.

Howard University will be engaged to conduct a needs assessment of the state of crash data quality for MPD. This needsassessment will involve one or more of the following:

- A review of the current automated crash reporting system will be conducted. This will include a review of the categories in thecurrent PD-10 specificaaly for CMVs. Reported crashes involving Metro Buses and Taxis will also be reviewed.

- Howard University will also review the CMV inspection Reports, MPD officers data input processess, reviews of supervisors as wellall other processes that may potentially improve the quality of the crash data in DC.

Performance Measurements and Monitoring: Describe all performance measures that will be used and includehow the State will conduct ongoing monitoring of progress in addition to quarterly SF-PPR reporting.

The following are the performance measures that will be used to be undertaken by Howard University and the MPD Grant support staff:

- uploading all crash data within the 90-day to achieve an overall data improvement rating

- preparation of quarterly SF-PPR reports for MPD

- identify and address any problem areas identified in reference to the overall performance of each the three relevant areas related toCMV's SSDQs.



- prepare status reports for the needs assessment study for the crash data quality improvement



3 - Passenger Carrier Enforcement

Instructions:

We request that States conduct Enhanced Investigations for motor carriers of passengers and other high riskcarriers. We also ask that States plan to allocate resources to participate in the Enhanced Investigations trainingbeing offered by FMCSA. Finally, we ask that States continue to partner with FMCSA in conducting EnhancedInvestigations and inspections at carrier locations.

Check this box if:

As evidenced by the trend analysis data in Program Effectiveness Summary - Past Performance, StateMotorcoach/Passenger Fatality Reduction Goals, the State has not identified a significant passengertransportation safety problem and therefore will not establish a specific passenger transportation goal inthe current fiscal year. However, the State will continue to enforce the FMCSRs pertaining to passengertransportation by CMVs in a manner consistent with the MCSAP Comprehensive Policy as describedeither below or in the Commercial Vehicle Enforcement Activities part. If this box is checked, noadditional narrative is necessary.

Problem Statement Narrative: Describe problem identified by performance data.

As the nation's capital, the District of Columbia is a common destination for charter and tour buses. During the high season, whichruns from early April through July, it is estimated that motor coach visits to the District exceed 1,200 per year.

Performance Objective: Enter performance objectives including baseline data and performance goal.The MCSU shall maintain present levels of inspections by conducting a minimum of 2,500 motor coach inspections during FY2017.Further, the MCSU seeks to reduce Motor Coach crashes by 2% through its annual strike force campaigns in high volume tour busareas. This can be monitored by the number of inspections that are conducted during the quarterly Motor Coach Strike ForceOperations that specifically target the passenger carriers as they enter the high volume tourist areas of the city. The District has theability to inspect large numbers of Motor coach and buses due to the fact that these modes of commercial travel and converge in thesame general locations which are the tourist attractions in and around the National Mall.



To meet this goal, the State intends to conduct activities under the following strategies and will describethese activities in greater detail in the respective sections in the CMV Safety Program Objectives andCommercial Vehicle Enforcement Activities parts.Check all program elements that apply (minimum of 1):



Conduct Carrier Investigations [CSA] (complete activity projections in the Commercial VehicleEnforcement Activities section 3)

Conduct Public Education and Awareness (complete activities in the Commercial Vehicle EnforcementActivities section 4)


Program Activities: Additional information regarding how these activities will be implemented.The District will continue mobile CMV enforcement utilizing 6 full-time MPD MCSU Certified Officers as well as officers assigned to thevarious police districts within the city to support the MCSAP program. The District will also participate in annual public education,awareness and behavioral change campaigns such as the Distracted Driver, Pedestrian Safety, and Street Smart programs. The goalis to continue to reduce crashes by 2% or 10 crashes based on an average of 518 crashes annually.

Performance Measurements and Monitoring: Describe all performance measures and how the State willconduct ongoing monitoring of progress in addition to quarterly SF-PPR reporting.

Continuous review of the measurement of effectiveness based on inspection data compiled by the MCSAP Officers and subsequentlyentered into SAFETYNET. MPD will continue to use this proven process to assess its performance for FY17.



4 - Enforcement of Federal Out-of-Service Orders during Roadside Activities

Instructions:

FMCSA has established an Out-of-Service catch rate of 85% for carriers operating while under an OOS order. In thissection, States will indicate their catch rate is at least 85% by using the check box or complete the problem statementportion below.

Check this box if:

As evidenced by the data provided by FMCSA, the State identifies at least 85% of carriers operatingunder a federal Out-of-Service (OOS) order during roadside enforcement activities and will not establisha specific reduction goal. However, the State will maintain effective enforcement of Federal OOS ordersduring roadside inspections and traffic enforcement activities. If this box is checked, no additionalnarrative is necessary..



5 - Hazardous Materials Transportation Safety

Instructions:

Describe the state’s efforts to address hazardous materials transportation safety, if applicable. Select the box belowindicating that data does not indicate a hazardous materials problem OR complete the problem statement,performance objective, Activity Plan and Performance Measure.

Check this box if:

As evidenced by the trend analysis data indicated in the Program Effectiveness Summary - PastPerformance section 3, State Hazardous Materials Fatality Reduction Goals, the State has not identified asignificant hazardous materials safety problem that warrants a specific state objective. As a result, theState will not establish a specific hazardous materials crash reduction goal. However, the State willcontinue to enforce the FMCSRs pertaining to hazardous materials transportation by CMVs in a mannerconsistent with its enforcement for all CMVs. If this box is checked, no additional narrative is necessary.



6 - State-Identified Objective (Optional)

Instructions:

Describe any other identified State-specific objectives.

State Objective #1Enter the title of your State-Identified Objective.Reduction of CMV-related crashes

Problem Statement Narrative: Describe problem identified by performance data.Over the last 3 years, the District averaged 1,027 CMV-related crashes from FY13 to FY15. MPD willcontinue to use this process to assess their performance for FY17. MPD will continue to enforceidentified high crash corridors to continue to enforce reduction in fatal and non-fatal CMV crashes bycontinuous daily enforcement and outreach. MPD occasionally escorts oversize and overweightvehicles and inspections them. The data on the frequency of such events are unavailable.

Performance Objective: Enter performance objectives including baseline data and goal.The program will continue to reduce CMV crashes annually by 2%. MPD’s MCSU will continueenforcement operations using a combination of regular tour and overtime hours. The District’sperformance objective is to maintain or continue to reduce truck or bus related fatal crashes. TheDistrict shall focus on an interactive approach in maintaining its annual low number of CMV crashesand concentrate on identifying cause and effect leading to those crashes and thus educate the publicand carriers to those safety concerns.

To meet this goal, the State intends to conduct activities under the following strategies and will describethese activities in greater detail in the respective sections in the CMV Safety Program Objective andCommercial Vehicle Enforcement Activities parts.Check all program elements that apply (minimum of 1):




Conduct Public Education and Awareness (complete activities in the Commercial VehicleEnforcement Activities section 4)


Program Activities: Describe the activities that will be implemented including level of effort, if not describedin Enforcement of Federal Out-of-Service Orders during Roadside Activities (Section 4).Deployment of MCSAP Officers will be based on statistics from the District CMV Traffic Collision FactBook 2013-2015. The data highlighted a greater number of CMV crashes are consistently reportedbetween the hours of 8AM and 6PM, and approximately 45% of the CMV crashes resulting in injuriesoccurred during this period. Therefore, the District will deploy enforcement officers to perform dailyenforcement and coordinate CMV crash reduction activities along these corridors to coincide withfederal and local initiatives: Checkpoint Strike force; Street Smart,-and Distracted Driver and TicketingAggressive Cars and Trucks The MCU conducted the following number of inspections for the followingyears: Table 10: Number of inspections by MCU per year Year Number of Inspections 2012 4,424 20135,240 2014 5,031 2015 3,069 Regular enforcement shall continue on previously identified highcollision / violation corridors. Overtime enforcement will be directed to respond to the changing patternsand routes with the rapid upswing in new construction in the down town business district.

Performance Measurements and Monitoring: Describe all performance measures and how the State willconduct ongoing monitoring of progress in addition to quarterly SF-PPR reporting.The program performance measure will be based on monthly and quarterly review of crash data andstatistics entered into MCMIS. The Program Manager will assess and provide input to MCSAP officers ifdata is omitted or not being uploaded. Additionally, the manager will make suggestions in case thereis a need to make personnel adjustments to cover specific corridors due to excess of crash activity inspecific regions of the District. Also, MPD will make an effort to keep an accurate record of escorts and



inspection events.

State Objective #2Enter the title of your State-Identified Objective.CMV Safety Data Quality

Problem Statement Narrative: Describe problem identified by performance data.The District has identified its previous problems and continues to take next steps to resolve timelinessof inspection and crash report uploads and other data input issues associated with DataQs. Accurateand timely inspections as well as crash and traffic enforcement data are essential to identify existingand potential problems. In prior years, the District of Columbia's overall state rating was poor in almostall nine FMCSA State Safety Data Quality measures due to crash data quality and inability to uploaddata in a timely fashion.

Performance Objective: Enter performance objectives including baseline data and goal.By the end of FY2017, the District anticipates to achieve a green or good overall rating. For crash data,the District proposes to achieve good ratings for all six of the crash measures to include crashconsistency. For inspection data quality, MPD has consistently achieved a good rating over the last fewyears. With regard to DataQs, MPD continues to slowly improve on its response times. By FY17, MPDwill consistently respond to Requests for Data Reviews (RDRs) within the FMCSA guidelines of 10business days or less.

To meet this goal, the State intends to conduct activities under the following strategies and will describethese activities in greater detail in the respective sections in the CMV Safety Program Objective andCommercial Vehicle Enforcement Activities parts.Check all program elements that apply (minimum of 1):




Conduct Public Education and Awareness (complete activities in the Commercial VehicleEnforcement Activities section 4)


Program Activities: Describe the activities that will be implemented including level of effort, if not describedin Enforcement of Federal Out-of-Service Orders during Roadside Activities (Section 4).With regard to the crash data, the District has uploaded backlogged data from prior years which hasbeen the main source of the city’s problem in terms of current data in the system. The Districtcontinues to make strides each year with improving input of all data on time. With data qualityinspection, the District has generally been consistent. The data inspection over the last several yearshas been accurate; however, inspection report timeliness was a problem. The District currently hasproposed automation of uploads and is working to finalize with IT support. Currently, the MCSUSergeant, Program Manager and their support staff are tasked with the overall review, update, andsubmission of reports to FMCSA. Both are currently involved in finally clearing the backlog of DataQs inFY17. In addition, as addressed in section 3.2, the department was awarded a SaDIP grant to improvedata quality on the reporting system 2 years ago.

Performance Measurements and Monitoring: Describe all performance measures and how the State willconduct ongoing monitoring of progress in addition to quarterly SF-PPR reporting.The Program Manager will conduct quarterly evaluations and address any problem areas identified inreference to overall performance in each of the three relevant areas related to CMV’s SSDQs. Inaddition, program staff will make adjustments as required while keeping FMCSA abreast of ongoingefforts as aggressive changes to ensure continuous improvements on the status of the crash data.Lastly, the actual number of reports uploaded will be used as the quantitative measure. The District’sprimary focus going forward during FY17 will be uploading of all crash data within the 90-day period toachieve an overall improvement rating going forward through FY17.



Basic & Incentive Enforcement Activities

1 - Driver/Vehicle Inspection Program - Overview and Performance Goals

The Commercial Vehicle Enforcement Activities part allows the States to provide specfic targets for their inspection,traffic enforcement, carrier investigation, and outreach and education goals.The State will use this section to describethe specific national program element activities (per 49 CFR 350.109) that it will use to meet the goals. In completingthis section, the State need not repeat the broad program objectives or performance measurements established inthe previous goals section of the plan.

Note: The State can access detailed counts of its core MCSAP performance measures, such as roadside inspections,traffic enforcement activity, review activity, and data quality by quarter for the current and past two fiscal years usingthe State Quarterly Report and CVSP Data Dashboard on the A&I Online website. The Data Dashboard is also aresource designed to assist the State with preparing their MCSAP-related quarterly reports and is located at:http://ai.fmcsa.dot.gov/StatePrograms/Home.aspx (user id and password required).

Instructions for Overview:Describe components of the State's general Roadside and Fixed-Facility Inspection Program that are not alreadydetailed as part of a specific program goal. Include the day to day routine for inspections and explain resourceallocation decisions (i.e., Number Of FTE, where inspectors are working and why).

Enter narrative description of the State's overall inspection program including a description of how theState will monitor its program to ensure effectiveness and consistency.

The Metropolitan Police Department (MPD) is the state agency charged with enforcing motor carrier safety laws and regulations in theDistrict of Columbia. In addition to the laws pertaining to commercial vehicle safety, hazardous materials, the controlled substancesact and selected portions of the criminal code, MPD’s motor carrier safety unit (MCU) also enforces laws and regulations governingregistration, tax compliance, size and weight, and over-dimensional loads. The district collaborates with the federal motor carrier safetyadministration (FMCSA) in the enforcement of federal requirements pertaining to registration and financial responsibility.

Instructions for Peformance Goals:

Please complete the following tables indicating the number of inspections that the State anticipates conducting duringFiscal year 2017. Please enter inspection goals by agency type (separate tabs are used for the Lead Agency andFunded agencies). You are required to complete/review information on the first 3 tabs (as applicable). The"Summary" tab is totaled by the eCVSP system..

Note: States are strongly encouraged to conduct at least 33% Level 3 inspections of the total inspectionsconducted. If the State chooses to do less than 33% Level 3 inspections, it will be required to provide anexplanation in the Summary tab.

Lead Agency

Lead Agency is: DISTRICT OF COLUMBIA METROPOLITAN POLICE DEPARTMENT

Enter the total number of certified officers in the Lead agency: 6



FY 2017 Driver/Vehicle Inspection Goals

Estimated Performance Goal

InspectionLevel Non-Hazmat Hazmat Passenger Total Percentage

by LevelLevel 1 650 0 670 1320 25.02%

Level 2 410 0 400 810 15.36%

Level 3 1570 0 1575 3145 59.62%

Level 4 0 0.00%

Level 5 0 0.00%

Level 6 0 0.00%

Sub-Total LeadAgency 2630 0 2645 5275



Funded Agencies



Complete the following information for each MCSAP Basic funded agency, other than the lead agency in yourState. A separate table must be created for each funded agency. Click 'Save" after each table entry.Enter the name of the Funded Agency:

Enter the total number of certified officers in this funded agency:

FY 2017 Driver/Vehicle Inspection Goals



by LevelLevel 1 0 %

Level 2 0 %

Level 3 0 %

Level 4 0 %

Level 5 0 %

Level 6 0 %

Sub-Total FundedAgencies 0 0 0 0



Non-Funded Agencies

Enter the number of non-funded agencies:

Enter the total number of non-funded certified officers:



Summary

Total FY 2017 Driver/Vehicle Inspection GoalsFor Lead, Funded and Non-Funded Agencies

MCSAP Lead Agency: DISTRICT OF COLUMBIA METROPOLITAN POLICE DEPARTMENT# certified officers: 6Funded Agencies: # certified officers: 0Number of Non-Funded Agencies: # certified officers:



by LevelLevel 1 650 0 670 1320 25.02%

Level 2 410 0 400 810 15.36%

Level 3 1570 0 1575 3145 59.62%

Level 4 0 0.00%

Level 5 0 0.00%

Level 6 0 0.00%

Total ALL Agencies 2630 0 2645 5275



2 - Traffic Enforcement

Instructions:

Describe the State’s level of effort (number of personnel/FTE) it proposes to use for implementation of a statewideCMV (in conjunction with and without an inspection) and/or non-CMV traffic enforcement program. If the Stateconducts CMV and/or non-CMV traffic enforcement activities only in support of the overall crash reduction goal,describe how the State allocates traffic enforcement resources (i.e., number of officers, times of day and days of theweek, specific corridors or general activity zones, etc.). Traffic Enforcement activities should include officers who arenot assigned to a dedicated Commercial Vehicle Enforcement unit but conduct commercial vehicle/driver enforcementactivities. If the State conducts non-CMV traffic enforcement activities, the State will conduct these activities inaccordance with the MCSAP Comprehensive Policy.

The District will continue to target CMVs on all of the top CMV targeted crash corridors from prior year CVSPs and crash reports. Thegoal is to cite speeding, impaired and aggressive drivers. The objective is to increase aggressive driver enforcement citations by 25%.The District will deploy the six (6) Motor Carrier Safety Unit (MCSU) officers to conduct traffic enforcement in high frequency crashcorridors on a rotating basis, in a manner that will be monitored by the CVSP Grant Manager and the MCSU Sergeant in order toprovide consistent and even coverage of the corridors. The MCSU officers will monitor CMV traffic for driver violations. An impaireddriving violation in conjunction with any of the other 19 violations noted in the MCMJS program does qualify as a roadside inspection(RI). CMV operators driving in an unsafe manner trigger enforcement activity to include roadside inspection. CMV speeding,aggressive/impaired driving, seatbelt and secure cargo violations are common and a threat to public safety. CMV drivers are aware thatthe MPDs MCSU patrol coverage is limited to the small size of its unit. Thus, by regular enforcement MCSU officers will not work only toreduce crashes but create a presence thereby encouraging the improvement of safety concerns of carriers, drivers and the generalpublic.

Please indicate using the radio buttons the Traffic Enforcement Activities the State intends to conduct in FY 2017 in the table below.

Yes No Traffic Enforcement Activities

Enter the Goals(Number of Stops, not Ticketsor Warnings; these goals areNOT intended to set a quota.)

CMV with Inspection 5275

CMV without Inspection

Non-CMV

Comprehensive and high visibility in high risk locationsand corridors (special enforcement details) 500

Describe components of the State’s traffic enforcement efforts that are not already detailed as part of aspecific program goal including a description of how the State will monitor its traffic enforcement effortsto ensure effectiveness, consistency, and correlation to FMCSA's national traffic enforcement priority.



3 - Carrier Investigations

Instructions:

Describe the State’s implementation of FMCSA’s interventions model to the maximum extent possible for interstatecarriers and any remaining or transitioning compliance review program activities for intrastate motor carriers. Includethe number of personnel and FTE assigned to this effort.

Performance Objective: Enter performance objective(s) including the number ofInterventions/Investigations from the previous year and the goal for FY 2017

Program Activities: Describe components of the State’s carrier investigation efforts that are not alreadydetailed as part of a specific program goal. Include the number of personnel/FTE participating in thisactivity.

The District of Columbia does not participate in this program area at this time. As a result, with regard to CSA implementation, there isno CSA impact on current operations since MPD does not perform new entry safety audits/reviews or CSA Interventions.

Performance Measurements and Monitoring: Describe all measures the State will use to monitorprogress towards the annual goals. Further, describe how the State measures qualitative components ofits carrier investigation program (not just outputs).



Note: The Carrier Investigation Goals table is designed to collect State projections for the number ofinvestigation activities estimated for FY 2017. The State may still conduct traditional motor carrier safetycompliance reviews of intrastate motor carriers. Therefore, the CVSP may contain projections for bothCSA investigations and compliance reviews of intrastate carriers.

Complete the table below indicating the number of investigations that the State anticipates conductingduring this Fiscal Year. Note: if your State does not conduct reviews/investigations, you are not required tocomplete this table.

Our State does not conduct reviews/investigations.

FY 2017 Carrier Investigation Goals

Review/Investigation Type Interstate Goals Intrastate Goals

Rated and Non-rated Reviews (Excludes CSA & SCRs)

Non-HM Cargo 0

Passenger 0

HM 0

Rated and Non-rated Reviews (Excludes CSA &SCRs) Total 0 0

CSA Off-Site Investigations

Non-HM Cargo CSA Off-Site

Passenger CSA Off-Site

HM CSA Off-Site

CSA Off-Site Investigations Sub-total 0 0

CSA On-Site Focused Investigations

Non-HM Cargo CSA On-Site Focused

Passenger CSA On-Site Focused

HM CSA On-Site Focused

CSA On-Site Focused Investigations Sub-total 0 0

CSA On-Site Comprehensive

Non-HM Cargo CSA On-Site Comprehensive

Passenger CSA On-Site Comprehensive

HM CSA On-Site Comprehensive

CSA On-Site Comprehensive Sub-total 0 0

CSA Investigations (all Types) Total 0 0

HM-Related Review Types

Security Contact Reviews (SCRs)

Cargo Tank Facility Reviews

Shipper Reviews

HM-Related Review Types Total 0 0

ALL REVIEW TYPES GRAND TOTAL 0 0

Add additional information as necessary to describe the carrier investigation estimates:



4 - Public Education & Awareness

Instructions:

A public education and awareness program is designed to provide information on a variety of traffic safety issuesrelated to CMVs and non-CMVs which operate around large trucks and buses. Describe the type of activities theState plans to conduct, including but not limited to passenger transportation, hazardous materials transportation, andshare the road safely initiatives. Include the number of FTE that will be participating in this effort.

Note: the number of specific activities accomplished should be reported in each quarterly performance progressreport (SF-PPR).

Performance Objective: To increase the safety awareness of the motoring public, motor carriers and driversthrough public education and outreach activities such as safety talks, safety demonstrations, etc.:As stated earlier, the District will continue to raise awareness annually for both pedestrians and CMV drivers of the dangers posed byCMVs and to highlight the problem of serious crashes involving turning CMVs and pedestrians at intersections. Over the past severalyears, the District has experienced seven fatalities and at least the same number of critically injured pedestrians in crosswalks struckby CMVs while making turns at intersections.

In the table below, indicate if the State intends to conduct the listed program activities and the estimated number.

Yes No Public Education and Awareness Activities Goals

Carrier Safety Talks

CMV Safety Belt Education and Outreach 2

State Trucking Association Meetings

State-sponsored outreach events 2

Local educational safety events

Teen safety events

Program Activities: Describe components of the State’s public education and awareness efforts that it intendsto perform.The District is currently developing a CMV Safety Belt Education safety campaign that will feature the encouragement of wearing seatbelts on fixed, variable or dynamic message signs across the District including radio advertisements.

Performance Measurements and Monitoring: Describe all performance measures and how the State willconduct monitoring of progress. States must report the quantity, duration and number of attendees in theirquarterly Performance Progress Report (SF-PPR):

The District will continue to examine the crash data from the annual DDOT Traffic Safety Statistics Report in order to assess the overallimpact on crashes along specific corridors during and after the conclusion of the safety campaigns to quantify any reduction incrashes involving pedestrians and CMVs during that period. In addition, the Grant Manager and his/her support staff will continue toengage officers to log the amounts of calls involving outreach, education to the industry and public. Such activities will assist the MCSUin quantifying the effect of MPD efforts to ensure that drivers, carriers and the public are aware of regulations and laws.



New Entrant

1 - New Entrant Focus Area

Instructions:

The FAST Act consolidated several FMCSA grant programs. Interstate New Entrant safety audits, which were fundedpreviously under a separate FMCSA grant program, are now a component of the MCSAP grant. The FAST Act affirmsthat conducting New Entrant safety audits is now a requirement to participate in the MCSAP. The Act also says that aState or a third party may conduct safety audits. If a State authorizes a third party to conduct safety audits on itsbehalf, the State must verify the quality of the work conducted and remains solely responsible for the managementand oversight of the New Entrant activities. The Act allows a State to conduct Intrastate New Entrant Safety Audits atthe State’s discretion. However, States that choose to conduct intrastate safety audits must not negatively impact theirinterstate new entrant program.

Complete the following areas to describe your plan for this MCSAP focus area.

Goal: Reducing the number and severity of crashes, injuries, and fatalities involving commercial motor vehicles byreviewing new entrant interstate and, at the State's discretion, intrastate motor carriers to ensure that they haveeffective safety management programs.

Objective: Processing and Completing Safety Audits within the Statutory Time Limits

Entry date into the New Entrant program (as shown in FMCSA data systems) September 30, 2013 or earlier:safety audit must be completed within 18 months.Entry date into the New Entrant program (as shown in FMCSA data systems) October 1, 2013 or later: safetyaudit must be completed within 12 months for all motor carriers and 120 days for motor carriers of passengers.

Enter New Entrant Agency:DC Metropolitan Police Department

Strategies: Include a description of the strategies that will be utilized in order to meet the programobjective above. The applicant must provide any challenges or impediments you foresee that mayprevent your successful completion of the objective.

MPD proposes to engage a contractor to manage the New Entrant (NE) Program and conduct Safety Audits (SA) of all new carriers tomonitor drivers and carriers during their first 18 months on the road. This will ensure that they have the essential safety managementpractices in place. The safety audit, which will be conducted will be designed to ensure new entrant carriers have the knowledge andtools they need to operate safely and comply with state and federal regulations.

Due to the size of the District of Columbia, in relation the number of potential new entrants per year, the required applicable number ofsafety audits to be conducted in the DC will be determined (later) in consultation with FMCSA.

Activity Plan: A description of the activities the applicant believes will help achieve the objectives. Ifgroup audits are planned, include an estimate of the number of group audits.

Performance Measurement Plan: A description of how the applicant will measure progress towardmeeting the objective, such as quantifiable and measureable outputs (staffing, work hours, carriercontacts, inspections, etc.). The measure must include specific benchmarks that can be reported on inthe quarterly progress report, or as annual outputs.



Critical Information Table: The following Critical Information Table (although not required) is provided belowfor your use to summarize the anticipated project activities.

Summary of Anticipated ActivitiesNumber of Safety Audits/Non-Audit Resolutions Interstate Intrastate

# of Safety Audits (Onsite) 4 4

# of Safety Audits (Offsite) 7 8

TOTAL Safety Audits 11 12

# of Non-Audit Resolutions 0 0



Spending Plan

B&I Spending Plan

What is a Spending Plan?

The Spending Plan explains the 'what', 'how', and 'why' of a line item cost in carrying out grant project goals andobjectives. Use these instructions to develop your application spending plan.

What does a Spending Plan do?

A spending plan is a narrative explanation of each budget component which supports the costs of the proposed work.The spending plan should focus on how each item is required to achieve the proposed project goals and objectives. Itshould also justify how costs were calculated. The spending plan should be clear, specific, detailed, andmathematically correct.

The spending plan is one of the first places FMCSA reviews to confirm the allowability, allocability, necessity,reasonableness and consistent treatment of an item. A well-developed spending plan is an effective management tool;a plan that doesn't represent a project's needs makes it difficult to recommend for funding and assess financialperformance over the life of the project.

The spending plan serves a number of critical functions:

Describes your need for or necessity of an expense;Documents how reasonable the request is, conveys your judgment as well as the feasibility of the project incontext of available and proposed resources.Helps FMCSA review high-risk cost items to decide funding.



1 - Spending Plan: Personnel

What different types of costs do I need to put in my Spending Plan?

Below is the spending plan. You may add additional lines to the table, as necessary. Remember to include clear,concise explanations in the narrative on how you came up with the costs and how the costs are necessary.

The Federal Share and State Share columns are not automatically calculated based on the Total Eligible Costs.These are freeform fields and should be calculated and entered by State users. You are not required to include 15percent State share for each line item, including Overtime. You are only required to contribute up to 15 percent of thetotal costs, which gives you the latitude to select the areas where you wish to place your match.

Unlike in previous years' CVSPs, planned Maintenance of Effort (MOE) expenditures are now to be included in thespending plan narrative for FY 2017. Your planned MOE expenditures will be auto-populated into the Spending Planfrom the narrative sections.

Personnel costs are your employee salaries working directly on a project. Include the number and type of personnel,the percentage of time dedicated to the project, number of hours in a work year, hourly wage rate, and total cost. It isnot necessary to list all individual personnel separately by line. You may use average or actual salary and wages bypersonnel category (e.g., Trooper, Civilian Inspector, Admin Support, etc.). You may add as many additional lines asnecessary to reflect your personnel costs.

The Hourly Rate column is where the State will enter the hourly pay rate that you have determined for each position.

If Overtime (OT) is going to be charged to the grant, please add the OT amounts that will be charged under the award(not to exceed 15% of the total award amount).

Identify the method of accounting used by the State: Cash Accrual

Allowable amount for Overtime (15% of total award amount without justification): $169,433.00

Personnel Spending Plan Narrative

Salary Information

Position(s) # ofStaff

% ofTime

WorkYear

Hours

HourlyRate

Total EligibleCosts

85% FederalShare

15% StateShare

Planned MOEExpenditures

MPD Officers 7 75 2080 $43.22 $471,962.40 $451,658.55 $163,758.99 $72,857.10

MCSAP Supervisor 1 10 2080 $56.74 $11,801.92 $32,152.70 $5,674.01 $12,142.90

Other payrollCosts/ AdditionalGross Pay,longevity

7 $0.00 $47,146.62 $0.00 $15,000.00

Sub-Total Salary $483,764.32 $530,957.87 $169,433.00 $100,000.00

Overtime Information

Overtime 25 520 $0.00 $27,588.13 $0.00 $0.00

Sub-TotalOvertime $0.00 $27,588.13 $0.00 $0.00

TOTALPERSONNEL $483,764.32 $558,546.00 $169,433.00 $100,000.00

Enter detailed explanation of how you came up with the personnel costs:



Explanation: The MCSAP Supervisor oversees most of the activities of the project. He spends 10% of his time implementing theMCSAP project, supervising staff, and conducting activities to meet the objectives of this project. Activities include: supervising dailyoperation of projects and staff, providing staff training/technical assistance, coordinating staff work schedule/assignments, ensuringdata entry, tracking and following-up on procedures to meet quality assurance, and tracking policy to ensure compliance. There are 7MPD Officers that will spend 75% of their time in MCSAP activities. These officers conduct roadside inspections to fulfill MCSAPreporting requirements. The salaries also include longevity pay. Salaries: $483,766.40

Longevity Pay: 47,174.62

Overtime: Overtime is needed as part of the daily operations of MCSAP activities for Bus and Truck Inspections.

Total Cost $27,588.13

Below please find the percentageof time breakdown per officer:

@ 10% $11,802.98 / @ 75% $78,744.02

@ 75% 67,114.80

@75% 67,114.80

@75% 67,114.80

@75% 67,114.80

@ 75% 60,80876.09

@ 75% 63,918.97



2 - Spending Plan: Fringe Benefits

Fringe costs are benefits paid to your employees, including the cost of employer's share of FICA, health insurance,worker's compensation, and paid leave. Only non-federal grantees that have an accrual basis of accounting may havea separate line item for leave, which will be entered as the projected leave expected to be accrued by the personnellisted within Narrative Section 1 – Personnel. Reference 2 CFR 200.431(b) for the proper management of leaveexpenditures. Include how the fringe benefit amount is calculated (i.e., actual fringe benefits, rate approved by HHSState Wide Cost Allocation or cognizant agency). Include a description of the specific benefits that are charged to aproject and the benefit percentage or total benefit cost.

The costs of fringe benefits are allowable if they are provided under established written leave policies; the costs areequitably allocated to all related activities, including Federal awards; and, the accounting basis (cash or accrual)selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping ofemployees. Depending on the state, there are set employer taxes that are paid as a percentage of the salary, such asSocial Security, Federal Unemployment Tax Assessment, Medicare, State Unemployment Tax, and State DisabilityInsurance. For each of these standard employer taxes, under Position you may list “All Positions”; the benefits wouldbe the respective standard employer taxes, followed by the respective rate with a base being the total salaries forPersonnel in Narrative Section 1 and the base multiplied by the respective rate would give the total for each standardemployer taxes. Workers’ Compensation is rated by risk area. It would be permissible to enter this as an average,usually between sworn and unsworn, but any grouping that is reasonable and clearly explained in the narrative isallowable. Health Insurance and Pensions can vary greatly and it too can be averaged and like Workers’Compensation, can sometimes be broken into sworn and unsworn.

Fringe Benefits Spending Plan Narrative

Position(s) FringeBenefit Rate

BaseAmount

TotalEligibleCosts

85% FederalShare

15% StateShare


MPD Officers $0.00 $0.00 $0.00 $21,515.57

MCSAP Supervisor $0.00 $0.00 $0.00 $3,585.93

Overtime $0.00 $0.00 $0.00 $0.00

Other payroll Costs/Additional Gross Pay,longevity

$0.00 $0.00 $0.00 $0.00

Sub-Total Fringe Benefits $0.00 $0.00 $0.00 $25,101.50

Enter detailed explanation of how you came up with the fringe benefits costs:

MPD WILL USE TOWARD THE MOE.

This is the example: Just an example the same one that was used last year. This information comes from MPD's Budget Book.Fringe benifits will not be charged to the MCSAP grant. MPD will absorb this and use this as the 15% match.

Below is an Example of how our Fringe rate is calculated.

TOTAL PERSONAL SERVICES Salary Fringe Rate Adjustments for OT. Shift Diff. Leave payout $338,080.878. $ 43,512,595.00

Net Salary Subject to Fringe $294,568,283.00

ANNUAL LEAVE EARINGSPer Pay Period = 4,6, and 8 hoursAverage earnings per P.P 18/3=6Hours work per P.P = 80Average A.L. earnings per P.P 6/80 0.0750



SICK LEAVEPer pay period = 4 hrs.Average earnings per P.P 4/80 0.0500

HOLIDAYS10 days or 80 hoursAverage Holiday hour 0.0385

Retirement: Fringe BenefitRetire, DC Contribution, FICA $294.568, 283.00 $104,200,000.00 0.3537

GROUP LIFE INSURANCE “ $313,272.00 0.0011HEALTH BENEFITS “ $24,883,873.00 0.0845Optical Plan $530,623.00 0.0018Dental Plan $1,144,621.00 0.0039Prepaid Legal $1,637,362.00 0.0056Medicare $3,835,698.00 0.0130

TOTAL UNIFORMED FRINGE RATE 0.6270

Fringe benefits will be used as part of the match. MPD can provide all documents needed as proof for the match requirement. Fringe will not be charged to the grant: This is just an example of how MPD calculates the fringe rate. This is the same informationthat was submitted last year because an explanation was required.



3 - Spending Plan: Travel

Travel costs are funds for field work or for travel to professional meetings. Provide the purpose, number of personstraveling, number of days, and estimated cost for each trip. If details of each trip are not known at the time ofapplication submission, provide the basis for determining the amount requested.

Travel Cost Spending Plan Narrative

Purpose # of Staff Days Total EligibleCosts

85%FederalShare

15% StateShare

PlannedMOE

ExpendituresTraining and Travel 9 23 $14,885.00 $14,885.00 $0.00 $0.00

Sub-Total Travel $14,885.00 $14,885.00 $0.00 $0.00

Enter detailed explanation of how you came up with the travel costs:The total cost is a projected cost for all MCSAP training and also Training for the new officer assigned to Motor Carrier Unit.

MCSAP GRANT MANAGEMENT CLASS

Average cost of travel expenses to MCSAP Management Class

1 Grants Management Specialist, Hotel and air fare @ an estimated cost of $2,000.00 Total cost $2,000.00

BENDIX BRAKE SCHOOL:

3-DAYS CLASS COST $300.00 PER MEMBER

4 Officers, Class Cost @ $300.00 each Hotel and air fare @ $4,000.00 Total cost $5,200.00

Bendix Brake Training School

The Bendix Brake Training School is tailored to new and experienced technicians and features a curriculum that includes thefundamentals of compressed air; tactics for air system failure mode diagnosis and troubleshooting; and air brake system andfoundation brake components, including air compressors, valves, foundation drum brake and air disc brakes. Conducted by theveteran ASE-certified Bendix team, this all-inclusive course incorporates description, operation, and service elements for the totalrange of components found within dual air brake systems. Additional topics covered include antilock braking systems (ABS), theSmarTire® tire pressure monitoring system, and stability technologies such as Bendix® ESP® Electronic Stability Program full stabilitysystem, and Bendix® Wingman® Advanced—a collision mitigation technology. In addition to classroom lectures and productcut-aways, visual aids are incorporated to demonstrate the components and related systems in each training class. All locationsfeature operational demonstration boards

IPTM COMMERCIAL VEHICLE:

Commercial Vehicle Crash Investigation - Level I

5-DAY CLASS COST $795.00 PER MEMBER

1 Officer, Class Cost @ $795.00 Hotel and air fare @ $1,000.00 Total cost $1,795.00

This intensive course will cover the unique characteristics of commercial motor vehicles and the special dynamics at play when one is involved in acollision.

Detailed information of the nomenclature and operation of commercial motor vehicles will provide you with a level of competence needed to have anadequate understanding of mechanical components, parts and pieces of the commercial motor vehicle and how they may factor into your investigation.To reinforce the concepts presented, you will conduct “hands-on” exercises and vehicle testing during the course.

Topics include:• Tractor-trailer nomenclature • Brake systems: configuration and operation• Wheels, rims and tires• Steering suspensions and frames• Trailer coupling devices - fifth wheels• Driver concerns - log books• Vehicle components• Center of mass determinations



• Skid mark measurements and speed analysis• Jackknifing• Rollover• Vehicle dynamics in braking• Weight shifting

Prerequisite: This course is designed for traffic crash investigators who have completed, at a minimum, IPTM’s At-Scene Traffic Crash/TrafficHomicide Investigation course or its equivalent. You should have a good working knowledge of the techniques and applications of the formulaspresented in the basic course, as the presentation of mathematical formulas will build upon techniques already used by investigators.

Audience: Law enforcement and private traffic crash investigators, claims adjusters, engineers, attorneys, safety officers, military investigativepersonnel, animators and graphic designers

Course length: 40 hours

ADVANCED COMMERCIAL VEHICLE INVESTIGATION

5-DAY CLASS COST $1,195.00 PER MEMBER.

1 Officer, Class Cost @ $1,195.00 Hotel and air fare @ $1,000.00 Total cost $2,195.00

SECOND IN THE HEAVY TRUCK CRASH INVESTIGATION SERIES

This course is designed to further enhance the knowledge and skills you acquired in IPTM’s Investigation of Commercial Vehicle Crashes course. Youwill learn how to conduct a detailed analysis of commercial motor vehicle dynamics and its application to traffic crash reconstruction.

During this course, you will analyze the ABS air brake system by conducting tests to determine average air chamber pressure. You will also be shownhow to determine the limits of axle weights based upon the location of center mass, as well as static-quasistatic and dynamic roll propensities.

Topics include:• Kinetic energy - determining delta-V in central impacts• ABS - Air Brake Systems• Speed analysis using gear reduction ratios• Low speed - high speed off-tracking• Dynamic roll propensities• Axle weight distribution - using equilibrium and free body diagrams• Liquid load analysis

Note: You should bring a scientific calculator and, if available, an engineers scale along with a 30/60/90 degree triangle.

Prerequisite: You must have completed, at a minimum, IPTM’s Advanced Traffic Crash Investigation and Investigation of Commercial VehicleCrashes courses.

Audience: Law enforcement and private traffic crash investigators, claims adjusters, engineers, attorneys, safety officers, military investigativepersonnel, animators and graphic designers


Heavy Vehicle Electronic Control Module Data Use in Crash Reconstruction

5-DAY CLASS COST $1,195.00 PER MEMBER.

1 Officer, Class Cost @ $1,195.00 Hotel and air fare @ $1,000.00 Total cost $2,195.00

THIRD IN THE COMMERCIAL VEHICLE CRASH INVESTIGATION SERIES

This course will assist you with the forensic collection and analysis of event data that is available in Heavy Vehicle Electronic Control Modules(HVECM), also referred to as Heavy Vehicle Event Data Recorders (HVEDR).

During the training, you will learn how to analyze the data that is imaged from an HVECM and then apply the information to your investigation. We willexplain the data that is available and can be imaged from commercial vehicles and conduct a detailed discussion of the various reports obtainable fromCaterpillar, Cummins, Detroit Diesel, Mack/Volvo, International and other manufacturers. Finally, we will image available vehicles and show you how to use and reconcile HVECM data with other methods of reconstruction analysis as well asexamine and analyze the data to determine its validity.

Topics include:• Accessing and imaging data using the recommended hardware and software• Latest HVECM devices and available data, including but not limited to: - Detroit Diesel - Mercedes-Benz



- Cummins - Caterpillar• ABS, GPS and collision avoidance systems• Determining the validity and reliability of HVECM data• Applying the data to your investigation• Reconciling data with other reconstruction analysis

Prerequisite: You must have successfully completed IPTM’s Advanced Traffic Crash Investigation course, its equivalent, or have prior approval of theinstructor.

Audience: Law enforcement and private traffic crash investigators, insurance fraud special investigators and claims adjusters, engineers, attorneys,safety officers, military investigative personnel, collision animation and simulation graphics users


Introduction to Heavy Vehicle Data Records

3 DAY CLASS COST EST $500.00

1 Officer, Class Cost @ $500.00 Hotel and air fare @ $1,000.00 Total cost $1,500.00

This course will introduce you to electronic control modules (ECMs) and electronic programs from a variety of heavy truck engine manufacturers. You’lllearn what event data records may be available for evaluation and their potential use in commercial vehicle crash reconstructions.

We will begin by reviewing what data and records the programs can retrieve from a vehicle’s ECM, including imaging reports. We will then examine thecurrent anti-lock braking, stability control, cruise control and collision avoidance systems and the data that may be recorded and present within thoseelectronic systems as well as the reports that may be available. In addition, we will discuss the numerous communications-based platforms and add-oncomponents that may be capable of providing data.

Topics include:• Heavy vehicle electronic control modules (HVECMs) and programs• Event data records available from HVECMs• Use of event data records in crash reconstruction• Braking, stability control, cruise control and collision avoidance systems data and reports• Communications-based platforms data and reports

Note: This course does not include instruction, or the actual imaging, of heavy vehicle electronic control modules.

Prerequisite: You should have completed IPTM’s 40-hour Commercial Vehicle Crash Investigation – Level I course, or its equivalent, and be familiarwith program data recording concepts based upon truck components and operation.

Audience: Law enforcement and private traffic crash investigators, district attorneys, prosecutors, insurance fraud investigation specialists andclaims adjusters, engineers, attorneys, safety officers, military investigative personnel, collision animation and simulation graphic programs users




4 - Spending Plan: Equipment

Equipment costs only include those items which are tangible, nonexpendable, personal property having a useful life ofmore than one year and acquisition cost of $5,000 or more per unit. Include a description, quantity and unit price forall equipment. If the expense is under the threshold of $5,000 per item, it belongs under "Supplies". However, if yourState’s equipment threshold is below $5,000, check the box and provide the amount of your equipment threshold.

The actual “Cost per Item” for MCSAP grant purposes is tied to the percentage of time that the team will be dedicatedto MCSAP activities. For example, if you purchase a vehicle costing $20,000 and it is only used for MCSAP purposes50% of the time, then the “Cost per Item” in the table below should be shown as $10,000. A State can provide a moredetailed explanation in the narrative section.

Indicate if your State's equipment threshold is below $5,000: Yes No If threshold is below $5,000, enter threshold level:

Equipment Cost Spending Plan Narrative

Item Name # ofItems

Cost perItem

Total EligibleCosts

85% FederalShare

15% StateShare


Sub-TotalEquipment $0.00 $0.00 $0.00 $0.00

Enter detailed explanation of how you came up with the equipment costs:



5 - Spending Plan: Supplies

Supplies are tangible personal property other than equipment (which can include laptop computers and printers).Include the types of property in general terms. It is not necessary to document office supplies in great detail (reams ofpaper, boxes of paperclips, etc.) A good way to document office supplies is to indicate the approximate expenditure ofthe unit as a whole. Do include a quantity, unit of measurement (e.g., month, year, each, etc.) and unit cost.

The actual “Cost per Item” for MCSAP grant purposes is tied to the percentage of time that the item will be dedicatedto MCSAP activities. For example, if you purchase an item costing $200 and it is only used for MCSAP purposes 50%of the time, then the “Cost per Item” in the table below should be shown as $100. A State can provide a more detailedexplanation in the narrative section.

Supplies Cost Spending Plan Narrative

Item Name # ofUnits/Items

Unit ofMeasurement

Cost perUnit

TotalEligibleCosts

85%FederalShare

15%StateShare

PlannedMOE

ExpendituresOfficeSupplies 1 1 $1,400.00 $1,400.00 $1,400.00 $0.00 $0.00

Sub-Total Supplies $1,400.00 $1,400.00 $0.00 $0.00

Enter detailed explanation of how you came up with the supplies costs:

Explanation: General office supplies include paper, printer ink, etc. for MCSAP Officers.

All office supplies are ordered on a as needed basis from a approved blanket purchase order agreement in accordance with with theDistrict of Columbia procurement regulations.

This is general supplies that the division needs throughout the year.

1. OFFICE SUPPLIES:

MISC SUPPLIES FOR CMV INSPECTIONS: PENS,PAPER,NOTEPADS,FILE FOLDERS,STAPLERS,MARKERS.

7 X 200.00 = $1,400.00

TOTAL: $1,400.00

There is no match for this line item.



6 - Spending Plan: Contractual

Contractual includes subgrants and contracts, such as consulting costs. Include the rationale for the amount of thecosts. The narrative should provide the name of the subgrantee or vendor if known at the time that the application isbeing developed. If the name of the subgrantee or vendor is not known, enter “unknown at this time” and give anestimated time when it is expected. You do need to include specific contract goods and/or services provided, therelated expenses for those goods and services, and how the cost of the contract represents a fair market value, whichincludes stating that the contract is procured through established state procurement practices. Entering the statement“contractual services” will not be considered as meeting the requirement for completing this section.

Contract means a legal instrument by which a non-Federal entity purchases property or services needed to carry outthe project or program under a Federal award.

Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out partof a Federal award received by the pass-through entity. A subaward may be provided through any form of legalagreement, including an agreement that the pass-through entity considers a contract.

For applicants with subgrantee agreements: Whenever the applicant intends to provide funding to anotherorganization as a subaward, the grantee must provide a narrative and spending plan for each subgranteeorganization. The eCVSP allows applicants to submit a narrative and spending plan for each subgrantee. Provide aseparate spending plan for each subgrant, regardless of the dollar value and indicate the basis for the cost estimatesin the narrative.

Contractual Cost Spending Plan Narrative

Description of Services Total EligibleCosts

85% FederalShare

15% StateShare


TBD $360,000.00 $360,000.00 $0.00 $0.00

Sub-Total Contractual $360,000.00 $360,000.00 $0.00 $0.00

Enter detailed explanation of how you came up with the contractual costs:

MPD will hire a contractor that will support MPD in the management of this grant and will be involved in addressing timely data uploadsby all officers, prepare quarterly and annual reports, as well as other actitivies involving this grant. The team will also review Data Qswith the MCSAP Sergeant to reduce backlogged volume of requests. This will ensure the improvement of the current rating by the endof the FY17. Reviews of all documents for timely uploads during each quarter will allow the District to measure the progress andprovide appropriate updates for future activities if required. Finally, the team will conduct quarterly evaluations and address problemareas identified in reference to overall requirements of this grant. The following is a summary of the tasks to be undertaken by thecontractor.

a. The contractor will provide support for all tasks related to this grant

b. The contractor will conduct a needs assessment for the improvement of the quality of crash data in the District. This may involveseveral tasks including reviews of current data entry practice, timeliness and completeness of data uploads into the existingRecords Management System, and review the crash data approval process at MPD.

c. The contractor will address proceses involving the preparation and reporting of CMV Inspections Reports’ and the timeliness ofresponses to Requests for Data Reviews (RDRs).

e. The contractor will review crash data Management Systems available in the United States and recommend changes (if any) tothe current system being used by MPD

NO CONTRACTOR HAS BEEN HIRED FOR THIS GRANT YET. The solicitation for proposals will be posted on DC's Office ofContracts and Procurement's website after which proposals will be reviewed in accordance with State regulations.

Total cost for Contractual: $360,000.00





7 - Spending Plan: Other Costs

Other direct costs do not fit any of the aforementioned categories, such as rent for buildings used to conduct projectactivities, utilities and/or leased equipment, employee training tuition, etc. You must include a quantity, unit ofmeasurement (e.g., month, year, each, etc.) and unit cost. You must itemize ALL "Other" direct costs.

If the State plans to include O&M costs, details must be provided in this section and the costs included in the OtherCosts area of the Spending Plan Narrative. Please indicate these costs as ITD O&M, PRISM O&M, or SSDQ O&M.

Indicate if your State will claim reimbursement for Indirect Costs: Yes No If yes please fill in tablebelow.

Item Name Total Eligible Costs 85% Federal Share 15% State Share Planned MOEExpenditures

Indirect Costs

Other Costs Spending Plan Narrative

Item Name # ofUnits/Items

Unit ofMeasurement

Cost perUnit

Total EligibleCosts

85%FederalShare

15%StateShare

PlannedMOE

ExpendituresCVSA Dues 1 1 $5,300.00 $5,300.00 $5,300.00 $0.00 $0.00

Communication/ aircards, mobile phones,etc

1 1 $9,000.00 $9,000.00 $9,000.00 $0.00 $0.00

Vehicle Repair andMaintenance 1 1 $11,000.00 $11,000.00 $11,000.00 $0.00 $0.00

Sub-Total OtherCosts $25,300.00 $25,300.00 $0.00 $0.00

Enter detailed explanation of how you came up with the other costs:

Other Cost Budget Narrative

Item Name # of Units Cost per Unit Total Cost

CVSA Dues 1 $5,300.00 $5,300.00

Communications/Air Cards 1 $9,000.00 $9,000.00

Vehicle Repair andMaintenance

1 $11,000.00 $11,000.00

No matching funds are included in this section.Communication Air/Card are for 7 officers this is an estimated cost per year:

1. CVSA DUES:

1X 5,300.00 = 5,300.00

SUBTOTAL: 5,300.00

2. COMMUNICATIONS / CELL PHONES, AIR CARDS FOR SEVEN MEMBERS (7).

1 X 9,000.00 = 9,000.00

SUBTOTAL: 9,000.00



3. VEHICLE MAINTENANCE AND REPAIR FOR SEVEN (7)TRUCKS

1 X 11,000.00 = 11,000.00

SUBTOTAL: 11,000.00

TOTAL : $25,300.00



8 - Spending Plan

Instructions:

The spending plan will be auto-populated from the relevant tables in the narrative. MOE is autopopulated from theSpending Plan Narrative sections. The Total Grant Expenditures column is automatically calculated based on theauto-populated Federal and State share amounts entered in the narrative tables.

ESTIMATED Fiscal Year Funding Amounts for MCSAP

85% FederalShare

15% StateShare

Total EstimatedFunding

Total $960,121.00 $169,433.00 $1,129,554.00

Allowable amount for Overtime (15% of total award amount without justification): $169,433.00Maximum amount for Non-CMV Traffic Enforcement (10% of Basic funding amount): $95,285.00

Personnel (Payroll Costs)

85% FederalShare

15% StateShare

Total GrantExpenditures


MPD Officers $451,658.55 $163,758.99 $615,417.54 $72,857.10MCSAP Supervisor $32,152.70 $5,674.01 $37,826.71 $12,142.90Overtime $27,588.13 $0.00 $27,588.13 $0.00Other payroll Costs/ AdditionalGross Pay, longevity $47,146.62 $0.00 $47,146.62 $15,000.00

Subtotal for Personnel $558,546.00 $169,433.00 $727,979.00 $100,000.00

Fringe Benefit Costs (Health, Life Insurance, Retirement, etc.)

85% FederalShare

15% StateShare



MPD Officers $0.00 $0.00 $0.00 $21,515.57MCSAP Supervisor $0.00 $0.00 $0.00 $3,585.93Overtime $0.00 $0.00 $0.00 $0.00Other payroll Costs/ AdditionalGross Pay, longevity $0.00 $0.00 $0.00 $0.00

Subtotal for Fringe Benefits $0.00 $0.00 $0.00 $25,101.50



Program Travel

85% FederalShare

15% StateShare



Training and Travel $14,885.00 $0.00 $14,885.00 $0.00

Subtotal for Program Travel $14,885.00 $0.00 $14,885.00 $0.00

Equipment

85% FederalShare

15% StateShare



Subtotal for Equipment $0.00 $0.00 $0.00 $0.00

Supplies

85% FederalShare

15% StateShare



OfficeSupplies $1,400.00 $0.00 $1,400.00 $0.00

Subtotal for Supplies $1,400.00 $0.00 $1,400.00 $0.00

Contractual (Subgrantees, Consultant Services, etc.)

85% FederalShare

15% StateShare



TBD $360,000.00 $0.00 $360,000.00 $0.00

Subtotal for Contractual $360,000.00 $0.00 $360,000.00 $0.00

Other Expenses

85% FederalShare

15% StateShare



CVSA Dues $5,300.00 $0.00 $5,300.00 $0.00Communication/ air cards, mobilephones, etc $9,000.00 $0.00 $9,000.00 $0.00

Vehicle Repair and Maintenance $11,000.00 $0.00 $11,000.00 $0.00Subtotal for Other Expensesincluding Training &Conferences

$25,300.00 $0.00 $25,300.00 $0.00

Total Costs

85% FederalShare

15% StateShare



Subtotal for Direct Costs $960,131.00 $169,433.00 $1,129,564.00 $125,101.50

Total Costs Budgeted $960,131.00 $169,433.00 $1,129,564.00 $125,101.50



Comprehensive Budget

This Comprehensive Budget is a read-only document. It is a cumulative summary of the Spending Plans from eachfocus area by budget category.

ESTIMATED Fiscal Year Funding Amounts for MCSAP

85% FederalShare

15% StateShare

Total EstimatedFunding

Total $960,121.00 $169,433.00 $1,129,554.00

The Total Grant Expenditures exceeds the Total Estimated Funding. Please revise spending plan(s) toreflect an amount that is equal to or less than the Estimated Funding amount. The Total Federal Share budgeted does not equal 85% of the Total Grant Expenditures. Please revisethe spending plan(s) to reflect an amount that is equal to 85%. The Total State Share budgeted does not equal 15% of the Total Grant Expenditures. Please revise thespending plan(s) to reflect an amount that is equal to 15%.

NOTE: Total Costs Budgeted row: Federal Share value rounded down to nearest whole dollar andState Share value rounded up to the nearest whole dollar amount.

Cost Summary by Budget Category

85% FederalShare

15% StateShare



Personnel Total $558,546.00 $169,433.00 $727,979.00 $100,000.00

Fringe Benefit Total $0.00 $0.00 $0.00 $25,101.50

Program Travel Total $14,885.00 $0.00 $14,885.00 $0.00

Equipment Total $0.00 $0.00 $0.00 $0.00

Supplies Total $1,400.00 $0.00 $1,400.00 $0.00

Contractual Total $360,000.00 $0.00 $360,000.00 $0.00

Other ExpensesTotal $25,300.00 $0.00 $25,300.00 $0.00

Total Costs

85% FederalShare

15% StateShare



Subtotal for DirectCosts $960,131.00 $169,433.00 $1,129,564.00 $125,101.50

Indirect Costs $0.00 $0.00 $0.00 $0.00

Total CostsBudgeted $960,131 $169,433 $1,129,564 $125,102

The Total Grant Expenditures exceeds the Total Estimated Funding. Please revise spending plan(s) toreflect an amount that is equal to or less than the Estimated Funding amount. The Total Federal Share budgeted does not equal 85% of the Total Grant Expenditures. Please revisethe spending plan(s) to reflect an amount that is equal to 85%. The Total State Share budgeted does not equal 15% of the Total Grant Expenditures. Please revise thespending plan(s) to reflect an amount that is equal to 15%.



