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MattersDis
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July 2015
District Matters1. Hold your mouse over text and im-
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2. Additional Downloads are on the last page
Contents ʞ Get Started Vouchers ʞ Reunion - Tassie Together 1996 ʞ Kindilan Family Adventure Fun Day ʞ Database Update ʞ Website Update ʞ Audit Reports 2013 ʞ Audit Reports 2014 ʞ Blue Card ʞ Your Best Program Ideas ʞ Buy Smart Competition ʞ Keeping Children Safe ʞ Brisbane City Council Lease Conditions ʞ Asbestos Audit Reports ʞ PR Bookmarks ʞ Aviation Activities ʞ REMINDERS ʞ ADDITIONAL ATTACHMENTS
Attachments ͵ The Great Big Program Share ͵ Keeping Children Safe Poster ͵ 2013 Audit Reports ͵ 2014 Audit Reports ͵ Blue Card Report - June 2015 ͵ Youth Membership Form ͵ Adult Membership Form
Posted items ͵ Membership Cards and Receipts
Regards Paul Nicholls, State Executive Officer E: [email protected] ATTACHMENTSDOWNLOAD PDF
CLICK HERE if you prefer to
read District Matters as a PDF
GET STARTED VOUCHERS AVAILABLE FROM 15 JULYThe next round of $150 vouchers is now available. Be quick as these will be allocated quickly. www.qld.gov.au/recreation/sports/funding/getinthegame/getstarted
REUNION – TASSIE TOGETHER 1996Message from Raelene Curtis:Were you one of the 60 Ranger Guide Leaders or Junior Leader Consultants who attended Tassie Together in April 1996? This was the last ever Ranger Leaders gathering before the sections were abandoned and the event was a roaring success. Do you still have your purple fleecy? We are searching for those people to join us at a 20 year Reunion.
The reunion will be held in Tasmania, March 11-14, 2016 at Nindethana Girl Guide property, near Launceston.
If you were there and would like to come and join us please email your intention to [email protected] and further information will be sent to you as it comes to hand. There is also a facebook page by the same name.
We have already had contact with about half the participants who are very keen.
KINDILAN FAMILY ADVENTURE FUN DAYKindilan’s Family Adventure Fun Day will be held on Saturday 22 August and bookings are now open. If you are planning on attending, please advise Yolande at Kindilan on [email protected] especially if you are bringing a large group or would like to book a campsite over the weekend. Anyone wishing to volunteer their services on the day, please contact Debbie Frost – [email protected].
DATABASE UPDATEWe are making steady progress. Management of membership data has improved significantly to the point where we are confident that details on each Member is as accurate as the information supplied to us. Please check your District and Unit lists to ensure that your current Members are listed and that anyone who is no longer attending is not on your list. It would be also helpful if their address and contact details are correct – especially email addresses. If you find any discrepancies, please notify [email protected] immediately.
Generation of reports has also been improved. If you are having any problems, again, please contact the [email protected] immediately.
We will gradually move staff onto a “dashboard” environment which will be easier to use and more efficient.
WEBSITE UPDATEWe are regularly updating information on our website. If there is anything that is out of date or needs improvement, please contact [email protected]. We welcome your suggestions for improvement.
GOOD NEWS ON 2013 AUDITED REPORTSFor those who have not yet supplied their 2013 audited reports, I have a solution to this predicament.
Any District, Unit or Support Group who has not yet completed their 2013 reports, please post copies of the bank statements for 2013 to PO Box 739 Fortitude Valley QLD 4006 or scan and email to [email protected] by the end of August, at the very latest. Nothing else is required.
If this is not possible, please contact me directly to advise – Phone 07 3357 1266 or [email protected].
Under our Constitution Clause 29.5 and Policy and Procedure 22.18, the SEO is required to investigate these missing audits to prove that misappropriation of funds has not occurred. So please, send the bank statements or phone me to explain so that we can resolve the matter quickly.
As i have explained repeatedly - this is a legal requirement and can no longer be ignore.
AUDIT REPORTS FOR 2014Audited reports for 2014 are now overdue. Advise Carol ([email protected]) when we can expect these reports or if you need assistance.
Please be aware that Councils are now requesting copies of the District’s audited financial statements as part of the lease renewal process. They are also requesting copies of the Building Safety Check List (QF.IP.01) that are to be supplied with your audited reports every year.
If these reports have not been sent to the Support Centre, please do so now.
BLUE CARD – AS OF 1 JULY 2015All requests/renewals for Blue Card MUST be supplied on the pre-filled GGQ forms and sent to the Support Centre for initial processing. This will ensure more efficient and faster processing. Any forms sent direct to the Blue Card agency will be returned to GGQ for processing first. This extra step will delay receiving positive Blue Cards by several weeks
Pre-filled forms are on our website at www.guidesqld.org/bluecard.
For anyone who is registered for a Blue Card through any other organisation, they must complete an Authorisation form and forward to the Support Centre so that we can have you recorded on our system. This will avoid unnecessary paper work and lost time (RMs, DMs and staff). These pre-filled forms are also available on our website for your convenience.
NO BLUE CARD = NOT ABLE TO WORK WITH CHILDREN
YOUR BEST PROGRAM IDEASOur Program Manager is compiling a resource library that contains a great range of tried and tested activities. The idea is to make life easier for Leaders by having different ways of running or presenting particular activities and will be made available to all Leaders. A specially prepared form is attached to help collect your best/favourite program activities.
Please consider and send your ideas to the Program Manager (Glenys Tredoux) at [email protected].
Form template is attached to help submit all the necessary information.
Bluecard
Time Activity Equipment needed
• Name: • Unit: • District • Region
Contributer
Theme • 5-7 • 7-9 • 9-12 • 12-14 • 14-17
Age Group
Length
Program Outline
Share Program Big Great The
BUY SMART COMPETITION 2015 – Chance to share in $11,000
Young people from Girl Guides Queensland are encouraged to take part in the Buy Smart Competition 2015, run by the Office of Fair Trading. This links closely with our Women of Substance Financial Literacy program.
This is an exciting opportunity to learn to be smart with money, become informed consumers and learn how to avoid financial problems later in life. You could also win a share of over $11,000!
To take part, all you have to do is identify and research a consumer issue and create an innovative way to present the issue to your chosen target audience. The more creative, the better!
Previous winning entries include a traditional board game with an incorporated computer component, consumer posters, a DVD on buying a car and a wipe on/off activity book for small children.
Prizes will be awarded in three categories: ʞ years 4–6 ʞ years 7–9 ʞ years 10–12.
There are cash prizes for the winners and runners-up of each category for both the entrant(s) and your Guide Unit!
ʞ First prize - $500 for yourself and $1,500 for the Guide Unit/District. ʞ Second prize - $200 for yourself and $800 for the Guide Unit/District. ʞ Third prize - $150 for yourself and $500 for the Guide Unit/District.
Entries close Friday 18 September 2015.
The competition is open to Queensland students currently in Years 4-12. Entries are judged on their quality, creativity, effectiveness and identification of a fair trading issue. You can enter on your own or as part of a group of up to six people.
For an entry kit and other resources visit www.qld.gov.au/buysmartcomp, email [email protected] or call the Office of Fair Trading on 13 QGOV (13 74 68).
KEEPING CHILDREN SAFEPOSTERAn updated poster is attached for your file and for display in your hut in an A4 format.
KCS WEBINARThe Keeping Children Safe workshop is now available as an online webinar. It will be run monthly till the end of this year.
Please register via the special registration option at the bottom on the ‘What’s On/Upcoming Trainings’ page.
FOR DISTRICTS WITH HUTS ON LAND LEASED FROM BRISBANE CITY COUNCILPlease be aware that as part of Brisbane City Council’s lease conditions, consent is required for any improvements on the site. It is a tenant’s responsibility to seek approval from the Community Facilities Operations Team (CFOT) as landlord, when undertaking any physical works within the lease area.
This application is submitted by using the ‘Application for works on a community lease site’ form at www.brisbane.qld.gov.au/facilities-recreation/parks-venues/community-leasing/tenant-responsibilities/managing-your-leased-or-licensed-property.
KEEPING CHILDREN SAFE
Girl Guides Queensland: empowering girls and young women to grow into confident, self-respecting, responsible community members.
Girl Guides Queensland is committed to creating child-safe environments that promote learning and enjoyment. The organisation strives to provide services and activities where children and young people:
ʞ feel safe and are protected from harm; ʞ have a say in planning activities and other decisions
affecting them; ʞ are listened to; ʞ are respected; and
ʞ have their best interests considered and upheld.
WHAT YOU CAN DO TO KEEP CHILDREN SAFE
ʞ Be available to listen to the children in your life;
ʞ offer parents/carers support rather than criticism;
ʞ ask for help if you are stressed and caring for a child (Child Abuse Prevention Service 1800 688 009)
ʞ act if you suspect abuse; and
ʞ stop child abuse before it starts
OTHER TELEPHONE NUMBERSDept of Child Safety : 1800 177 135 Queensland Police Service : 131 444 Kids Help Line : 1800 551 800 www.guidesqld.org
YOUR LOCAL CONTACTSGirl Guide Support Centre: 3357 1266Local Police Station:
ASBESTOS AUDIT REPORTSAsbestos Management Plans have been sent to all Districts who do not have current audits. These plans identify asbestos containing materials in the hut, rate their risk and what action is required. These reports must be readily available to everyone – especially any home handyman or tradesman before any work is done in the hut.
To comply with State legislation, we needed to identify areas that contain asbestos or may contain asbestos. Where “suspect” areas in poor condition were found, samples were taken and tested. In other cases, areas classified as “suspect”, but in good condition, were identified as such but samples were not taken. It is a very expensive exercise to conduct laboratory tests on every “suspect” area in every hut.
If any repair of removal work is required on the suspect areas in the future, samples can be taken by a qualified tradesman and tested before any work is undertaken.
If you have any concerns please contact me directly: [email protected]
PR BOOKMARKSBookmarks are now available from the Support Centre. Copies will be given to Region Managers at their workshop later this month for reference. To order, please contact [email protected].
AVIATION ACTIVITIESPlease beware that there is NO INSURANCE cover through Girl Guides for any aviation activities for our Members. Insurance is available but I must have at least four weeks notice so that appropriate cover can be arranged.
Any questions, please contact me directly at [email protected] or 3357 1266.
Regards Paul Nicholls, State Executive Officer E: [email protected]
Fun, Friends & Adventure
A 150 x 35
1300 GIRL GUIDES www.guidesqld.org
Join us now!
Fun, Friends & Adventure
Your Local Girl Guide Contact
www.guidesqld.org
Upcoming EventsEvent Date / Venue Contact Person
State Council Workshop and Meeting RSVP DEADLINE 17 July
25 JulyVillanova Sports Fields, Tingalpa
Carol Mokrzecki – 3357 [email protected] ONLINE
Region Manager’s Workshop RSVP DEADLINE 17 July
26 JulyVillanova Sports Fields, Tingalpa
Carol Mokrzecki – 3357 [email protected] ONLINE
Kindilan Family Adventure Fun Day 22 August Kindilan
Debbie [email protected]
NOTE: The annual State Dinner will not be held this year. Alternative events are being considered. Stay tuned for more details.
RemindersEvent Details
GBG Reistration Fees All remaining fees must be paid by 31 July
Insurance Premiums for building and contents Invoices were sent out last month and are now due to be paid
Biscuit Invoices
Invoices were sent out last month. Due for payment now. As has been the practice in recent years, we are happy for these amounts to be paid off progressively as your biscuits are sold. The expectation is that this will occur within the next two months.
Audited Reports for 2014 NOW OVERDUE
Audited Reports for 2013 OVERDUE – REQUIRED IMMEDIATELY PLEASE
Incident Reports Any accident that occurs must be reported on an ADM.24A or ADM.24B and forwarded to the SEO and your District Manager
ATTACHMENT: GREAT BIG PROGRAM SHARE
Time Activity Equipment needed
• Name: • Unit: • District • Region
Contributer
Theme • 5-7 • 7-9 • 9-12 • 12-14 • 14-17
Age Group
Length
Program Outline
Share Program Big Great The
ATTACHMENT: KEEPING CHILDREN SAFE
KEEPING CHILDREN SAFE
Girl Guides Queensland: empowering girls and young women to grow into confident, self-respecting, responsible community members.
Girl Guides Queensland is committed to creating child-safe environments that promote learning and enjoyment. The organisation strives to provide services and activities where children and young people:
ʞ feel safe and are protected from harm; ʞ have a say in planning activities and other decisions
affecting them; ʞ are listened to; ʞ are respected; and
ʞ have their best interests considered and upheld.
WHAT YOU CAN DO TO KEEP CHILDREN SAFE
ʞ Be available to listen to the children in your life;
ʞ offer parents/carers support rather than criticism;
ʞ ask for help if you are stressed and caring for a child (Child Abuse Prevention Service 1800 688 009)
ʞ act if you suspect abuse; and
ʞ stop child abuse before it starts
OTHER TELEPHONE NUMBERSDept of Child Safety : 1800 177 135 Queensland Police Service : 131 444 Kids Help Line : 1800 551 800 www.guidesqld.org
YOUR LOCAL CONTACTSGirl Guide Support Centre: 3357 1266Local Police Station:
CLICK TO DOWNLOAD THE BELOW ATTACHMENTS
Bluecard
JUNE 2015 BLUECARD REPORT
ATTACHMENTS
2013 AUDIT REPORTS NOT RECEIVED
2014 AUDIT REPORTS NOT RECEIVED
FOLLOW US TODAY ON OUR SOCIAL NETWORK @GirlGuidesQueensland @guidesqld
#GirlGuidesQLD
#GGBiscuits
