DISTRICT COUNCIL OF ORROROO CARRIETON ATTACHMENT INDEX FOR MEETING TO BE HELD 28th MARCH 2018 ATTACHMENT 1 REPORT 5.1 ORDINARY COUNCIL MEETING ATTACHMENT 2 REPORT 11.2 GENERAL

District Council of Orroroo Carrieton

ATTACHMENTS

Council Meeting

Wednesday 28th March 2018

THE DISTRICT COUNCIL OF ORROROO CARRIETON

ATTACHMENT INDEX FOR MEETING TO BE HELD 28th MARCH 2018

ATTACHMENT 1 REPORT 5.1 ORDINARY COUNCIL MEETING

ATTACHMENT 2

REPORT 11.2 GENERAL WORKS REPORT – 28th FEBRUARY 2018

ATTACHMENT 3 REPORT 11.3 WORKS REQUEST REPORT – 28th FEBRUARY 2018

ATTACHMENT 4

REPORT 11.5 ORROROO GOLF CLUB – REQUEST FOR CAR PARK AREA

ATTACHMENT 5 REPORT 12.1 RESOLUTION STATUS REPORT

ATTACHMENT 6

REPORT 12.3 STARCLUB OFFICER – MONTHLY REPORT

ATTACHMENT 7 REPORT 12.4 NATIVE TITLE CLAIMS

ATTACHMENT 8 REPORT 12.5 SOUTHERN FLINDERS RANGES TOURISM & EVENTS STRATEGY &

ACTION PLAN

ATTACHMENT 9 REPORT 12.7 DOG AND CAT MANAGEMENT BOARD 2018/2019 - DOG REGISTRATION

FEE SCHEDULES

ATTACHMENT 10 REPORT 12.8 CARETAKER POLICY REVIEW

ATTACHMENT 11 REPORT 13.2 MINUTES OF THE AUDIT COMMITTEE MEETING HELD ON 7th MARCH

2018

ATTACHMENT 12

REPORT 13.4 DRAFT 2018/2019 ANNUAL BUSINESS PLAN / BUDGET DEVELOPMENT

PLAN

ATTACHMENT 13 REPORT 13.5 INTERNAL CONTROLS

ATTACHMENT 14 REPORT 13.6 BUDGET REVIEW #2 2017/2018

ATTACHMENT 15

REPORT 13.7 ELECTED MEMBER SUBMISSIONS FOR ANNUAL BUSINESS PLAN

ATTACHMENT 16 REPORT 15.1 INQUIRY INTO THE SELECTION PROCESS FOR A NATIONAL

RADIOACTIVE WASTE MANAGEMENT FACILITY IN SOUTH AUSTRALIA

ATTACHMENT 17 REPORT 15.2 LOCAL GOVERNMENT (BOUNDARY ADJUSTMENT) AMENDMENT ACT

2017

ATTACHMENT 18 REPORT 15.3 ECONOMIC GROWTH AND INVESTMENT STRATEGY

ATTACHMENT 1 REPORT 5.1

ORDINARY COUNCIL MEETING


MINUTES

Council Meeting

Wednesday 28th February 2018

District Council of Orroroo Carrieton – Minutes for Ordinary Meeting held 28 February 2018 550


MINUTES FOR AN ORDINARY MEETING OF COUNCIL HELD ON

WEDNESDAY 28TH FEBRUARY 2018 COMMENCING AT 9.00AM

IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO

Opening

1: PRESENT:

Elected Members: Cr Kathie Bowman (Chairman), Cr Grant Chapman (Deputy Chairman),

Cr Ahmad Ramadan, Cr Colin Parkyn, Cr Joylene Ford, Cr Ralph Goehring

and Cr Malcolm Byerlee.

Officers: Kristen Clark (Chief Executive Officer) and

Ann Frick (Manager of Corporate & Community Services)

2: APOLOGIES: Nil

The Chairman, Cr Bowman welcomed the new Chief Executive Officer, Mr Kristen Clark, to his first

Council Meeting.

3: PUBLIC FORUM: Nil

Mr Bilal Akhtar of The Flinders Ranges Council was present at 9.00am to discuss the resource sharing

arrangement of a Works Manager between The Flinders Ranges Council and the District Council of

Orroroo Carrieton. Mr Akhtar discussed the benefits and challenges of resource sharing in his

experience. It was discussed that this resource sharing would be for 1 day per week for a trial period

of 2 months with a review at the end of the period.

It was agreed that the CEO investigate resourcing sharing arrangements with The Flinders Ranges

Council for a Works Manager.

4: DECLARATION OF CONFLICT OF INTERESTS

Elected Members are reminded of the requirements for disclosure by Members of a

conflict of interest (whether a material conflict of interest under section 73 of the Act or

an actual or perceived conflict of interest under section 75 of the Act) in items listed for

consideration on the Agenda.

Sections 74 and 75A of the Local Government Act 1999 respectively require that Elected

Members declare any material conflict of interest and any actual or perceived conflict of

interest and provide details of the nature of the interest to the Council prior to

consideration of that item on the Agenda. In relation to an actual or perceived conflict of

interest, Elected Members must also explain how they intend to deal with that interest.

Each Member of a Council has a duty to vote at all meetings unless exempted by

legislation.

The major exemption being where a Member has a conflict of interest.


Cr Byerlee declared a Material Interest in Agenda Items 12.5 to 12.9 in relation to Addison

Court Units in that he is a resident at the Units.

Cr Byerlee declared a Perceived Interest in Agenda Item 13.2 - Orroroo Equine Club –

Assistance With Ground Works in that he is a member of the Orroroo Equine Club.

Cr Parkyn declared a Perceived Interest in Agenda Item 12.16 - Native Title Claims in that his

son is the Deputy District Registrar of the Federal Court and involved in the Native Title

process.

Cr Parkyn declared a Perceived Interest in Agenda Item 13.6 - Orroroo Community Gym Inc –

Financial Assistance due to an indirect personal interest via association due to his spouse

being associated with the Orroroo Community Gym.

5: CONFIRMATION OF MINUTES

5.1 Ordinary Council Meeting

MOTION: (001/0218)

That the minutes of the Ordinary Meeting of Council held on 24th January 2018 be taken

as read and confirmed.

Cr Goehring / Cr Ford CARRIED

6: ADJOURNED ITEMS: Nil

7: PETITIONS: Nil

8: DEPUTATIONS/REPRESENTATIONS:

At 9.00am Mr Bilal Akhtar of The Flinders Ranges Council in attendance to discuss resource

sharing of a Works Manager.

At 10.45am Brevet Sergeant Mark Woods, Orroroo Police Station, attending to introduce

himself and meet with Councillors.

9: QUESTIONS ON NOTICE/ MOTIONS ON NOTICE:

9.1 ESTABLISHMENT OF ORROROO TOWNSHIP COMMITTEE

Cr Bowman spoke to her motion which was:

That the Orroroo Carrieton Council form an Orroroo Township Committee to consist of

three elected members and three community advisors to plan and oversee the

maintenance and beautification of the Orroroo township.

Following considerable discussion on the motion, it was agreed that the motion lay on the

table whilst further investigation be undertaken by the CEO.


10: ELECTED MEMBERS REPORTS

10.1 CHAIRMAN’S REPORT

The Chairman reported that she had attended the following events:

Australia Day Eve Dinner with Australia Day Ambassador, Legh Davis and his wife,

Helen

Australia Day Breakfast

Legatus Group Audit Committee at Melrose on 1st February

Coffee meeting with new CEO, Kristen Clark, on 10th February

Meeting with CEO and Works Manager of The Flinders Ranges Council to discuss

resource sharing

40 year celebration for Goyder Regional Council Mayor Peter Mattey at Burra on

24th February.

10.2 COUNCILLORS/DELEGATES/REPRESENTATIVE REPORTS

Cr Byerlee spoke of the Australia Day Breakfast and how the Ambassador speech

needs to be time limited to 5 minutes.

Cr Parkyn advised that following a notice published in the Goyder’s Line Gazette

advertising for volunteers of the Orroroo Cemetery he had received 10 expressions of

interest.

MOTION: (002/0218)

That the Elected Members Reports be received and noted.


11: ENGINEERING AND INFRASTRUCTURE SERVICES REPORTS

11.1 2017/2018 CAPITAL WORKS PROGRESS REPORT

Officer: A/CEO

Ref:

MOTION: (003/0218)

That the capital works progress report for the month ending 31st January 2018 be

received and noted.

Cr Byerlee / Cr Chapman CARRIED

11.2 GENERAL WORKS REPORT – 31st JANUARY 2018

Officer: A/CEO

Ref:

MOTION: (004/0218)

That the general works report as at 31st January 2018 be received and noted.

Cr Goehring / Cr Chapman CARRIED


11.3 WORKS REQUEST REPORT – 31st JANUARY 2018

Officer: A/CEO

Ref:

MOTION: (005/0218)

That the general works request status report as at 31st January 2018 be received and

noted.


11.4 MINUTES OF THE WORKS AND ENGINEERING COMMITTEE MEETING HELD ON 31st

JANUARY 2018

Officer: A/CEO

Ref:

MOTION: (006/0218)

That the minutes of the Ordinary meeting of the Works and Engineering Committee

held on 31st January 2018 be received and noted.

Cr Byerlee / Cr Parkyn CARRIED

11.5 ORROROO LANDFILL

Officer: A/CEO

Ref:

MOTION: (007/0218)

That the report be received.

Cr Chapman / Cr Byerlee CARRIED

11.6 SCHWARK ROAD

Officer: A/CEO

Ref:

FOR INFORMATION

11.7 NATIONAL HEAVY VEHICLE REGULATOR – HIGHER MASS LIMIT PERMIT APPLICATION –

A DOUBLES FOR VARIOUS ROADS

Officer: A/CEO

Ref:

Cr Parkyn departed from the Chambers at 10.15am and returned at 10.16am.

FOR INFORMATION


11.8 DAWN SIMS – TIDINESS OF ORROROO STREETS

Officer: A/CEO

Ref: DCOC15/60

FOR INFORMATION

11.9 MELISSA DOWNING – GUTTER ALONG ROAD SHOULDER ON GOVERNMENT ROAD,

ORROROO

Officer: A/CEO

Ref:

FOR INFORMATION

11.10 STORMWATER DIVERSION – FOURTEENTH & TENTH STREETS, ORROROO

Officer: A/CEO

Ref:

MOTION: (008/0218)

That as the property is located in the lower part of the catchment Council is unable to

change the natural flow pattern of stormwater.

Cr Chapman / Cr Byerlee CARRIED

ADJOURNMENT OF MEETING

MOTION: (009/0218)

That the Council meeting be adjourned from 10.35am and to be reconvened at 10.45am

for the purpose of a morning tea break.

Cr Chapman / Cr Ford CARRIED

RECOMMENCEMENT OF MEETING

The meeting reconvened at 10.45am.

Present at 10.45am was Brevet Sergeant Mark Woods, new Orroroo Police Station Officer. Brevet

Sergeant Woods detailed his history and family background. He urged members of the community to

pass information to him. Brevet Sergeant Woods departed the Chambers at 10.53am.

Mr Bilal Akhtar departed from the Chambers at 10.57am.


11.11 SECOND STREET, ORROROO - TRAFFIC MANAGEMENT

Officer: A/CEO

Ref:

MOTION: (010/0218)

That the report from Mace Engineering be noted and that the report be referred to the

Works & Engineering Committee for further consideration.

Cr Ford / Cr Goehring CARRIED

12: EXECUTIVE/CORPORATE/COMMUNITY SERVICES REPORTS

12.1 RESOLUTION STATUS REPORT

Officer: A/CEO

Ref:

MOTION: (011/0218)

That the update Resolution Status Report be received and noted.

Cr Chapman / Cr Ford CARRIED

12.2 LOCAL GOVERNMENT ASSOCIATION CIRCULARS

Officer: A/CEO

Ref: DCOC15/63

REPORT AND LGA CIRCULARS PROVIDED FOR INFORMATION

12.3 STARCLUB OFFICER – MONTHLY REPORT

Officer: A/CEO

Ref:

MOTION: (012/0218)

That the StarClub Officer’s January Monthly Report be received.


12.4 MINUTES OF THE ORROROO LIFESTYLE UNITS ADVISORY COMMITTEE MEETING HELD

ON 9TH FEBRUARY 2018

Officer: A/CEO

Ref:

MOTION: (013/0218)

That the minutes of the Ordinary meeting of the Orroroo Lifestyle Advisory Committee

held on 9th February 2018 be received and noted.

Cr Ford / Cr Parkyn CARRIED


Cr Byerlee declared a Perceived Interest in Agenda Items 12.5 to 12.9 in that he is a resident at

Addison Court Units. Cr Byerlee departed from the Chambers at 11.21am.

Cr Chapman tendered his apology for the remainder of the Meeting and departed from the Chambers

at 11.30am

12.5 RETIREMENT VILLAGES ACT 2016 & RETIREMENT VILLAGES REGULATIONS 2017

Officer: OLAC / A/CEO

Ref:

MOTION: (014/0218)

That Council investigate with the Minister for Ageing for an exemption to enable Units 2

and 3 to be leased or licenced to a person of any age and still in employment.

That Council investigate possible lease or licence with the Orroroo Health Service and

Hospital for housing of their staff and students.

Cr Parkyn / Cr Ford CARRIED

12.6 MANAGEMENT OF INDEPENDENT LIVING UNITS AND MAINTENANCE SCHEDULE

Officer: A/CEO

Ref:

MOTION: (015/0218)

That Council engage a gardener / handyman for a period of 4 days to review and

upgrade appearance of the Lifestyle Village.


12.7 MAINTENANCE BUDGET AND RESIDENT MAINTENANCE FEE

Officer: A/CEO

Ref:

MOTION: (016/0218)

That the Residents Maintenance Fee continue as previously adopted with it being

increased annually as at 1 July each year, with the increase calculated using the CPI

Index (Adelaide All Groups) as at 30 June of each year.

Cr Ford / Cr Parkyn CARRIED

12.8 MEETING WITH ADDISON COURT RESIDENTS

Officer: A/CEO

Ref:

FOR INFORMATION


12.9 UPDATE ON UNIT 2

Officer: A/CEO

Ref:

FOR INFORMATION

Cr Byerlee returned to the Chambers at 11.43am.

12.10 CHARTER OF ACCOUNTABILITY

Officer: A/CEO

Ref:

FOR INFORMATION

12.11 MINUTES OF THE NORTHERN PASSENGER TRANSPORT NETWORK MANAGEMENT

COMMITTEE MEETING HELD ON 13th FEBRUARY 2018

Officer: A/CEO

Ref:

MOTION: (017/0218)

That the minutes of the Ordinary meeting of the Northern Passenger Transport

Network Committee Meeting held on 13th February 2018 be received and noted.


12.12 RISK EVALUATION KPI AUDIT 2017

Officer: A/CEO

Ref:

FOR INFORMATION

12.13 REVIEW OF DELEGATIONS

Officer: A/CEO

Ref:

MOTION: (018/0218)

That having conducted its annual review of the Council’s Delegations Register in

accordance with Section 44(6) of the Local Government Act 1999, the Council:

1. Revocations

1.1 Hereby revokes its previous delegations to the Chief Executive Officer of those

powers and functions under the following:

1.1.1 Community Titles Act 1996

1.1.2 Development Act 1993 and Development Regulations 2008

1.1.3 Dog and Cat Management Act 1995


1.1.4 Environment Protection Act 1993 and Environment Protection (Waste

Management) Policy 1994

1.1.5 Expiation of Offences Act 1996

1.1.6 Fences Act 1975

1.1.7 Fire and Emergency Services Act 2005 and Fire and Emergency Services

Regulations 2005

1.1.8 Food Act 2001

1.1.9 Freedom of Information Act 1991

1.1.10 Housing Improvement Act 1940

1.1.11 Liquor Licensing Act 1997

1.1.12 Local Government Act 1934

1.1.13 Local Government Act 1999

1.1.14 Natural Resources Management Act 2004, Natural Resources Management

(General) Regulations 2005 and Natural Resources Management (Transitional

Provisions - Levies) Regulations 2005

1.1.15 Roads (Opening & Closing) Act 1991

1.1.16 Road Traffic Act 1961 (SA), Road Traffic (Miscellaneous) Regulations 1999 and

Road Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations

1999

1.1.17 Public and Environmental Health Act 1987 and Public and Environmental Health

(Waste Control) Regulations 1995

1.1.18 Supported Residential Facilities Act 1992

1.1.19 Unclaimed Goods Act 1987

1.1.20 Water Industry Act 2012

1.1.22 Work Health and Safety Act 2012

1.2 Hereby revokes its previous delegations to its Development Assessment Panel

under the Development Act 1993 and Development Regulations 2008.

2. Delegations made under Local Government Act 1999

2.1 In exercise of the power contained in Section 44(1) of the Local Government Act

1999 the powers and functions under the following Acts and specified in the

proposed Instruments of Delegation contained in Appendices identified below are

hereby delegated this 28th of February 2018 to the person occupying the office of

Chief Executive Officer (and any person appointed to act in that position) subject

to the conditions and or limitations specified herein or in the Schedule of

Conditions in each such proposed Instrument of Delegation and such powers and

functions may be further delegated by the Chief Executive Officer to an officer or

officers of the Council (including any person appointed to act in any such position)

as the Chief Executive Officer sees fit subject to the conditions or limitations

indicated herein or in the Schedule of Conditions contained in the proposed

Instrument of Delegation under the respective Act and as set out below.

2.1.1 Burial and Cremation Act 2013 (Appendix 1)

2.1.2 Community Titles Act 1996 (Appendix 2)

2.1.3 Dog & Cat Management Act 1995 (Appendix 3)2.1.4 Environment Protection Act

1993 (Appendix 4)

2.1.4 Environment Protection Act 1993 (Appendix 4)

2.1.5 Expiation of Offences Act 1996 (Appendix 5)

2.1.6 Fences Act 1975 (Appendix 6)

2.1.7 Fire and Emergency Services Act 2005 and Fire and Emergency Services

Regulations 2005 (Appendix 8)


2.1.8 Freedom of Information Act 1991 (Appendix 9)

2.1.9 Liquor Licensing Act 1997 (Appendix 10)

2.1.10 Local Government Act 1999 (Appendix 11)

2.1.11 Local Nuisance and Litter Control Act 2016 (Appendix 11A)

2.1.12 Natural Resources Management Act 2004 and Natural Resources Management

(General) Regulations 2005 (Appendix 12)

2.1.13 Road Traffic Act 1961, Road Traffic (Miscellaneous) Regulations 2014 and Road

Traffic (Road Rules – Ancillary and Miscellaneous Provisions) Regulations 2014

(Appendix 13)

2.1.14 Roads (Opening and Closing) Act 1991 (Appendix 14)

2.1.15 South Australian Public Health Act 2011, South Australian Public Health

(Legionella) Regulations 2013 and South Australian Public Health (Wastewater)

Regulations 2013 (Appendix 15)

2.1.16 Safe Drinking Water Act 2011 (Appendix 16)

2.1.17 Unclaimed Goods Act 1987 (Appendix 18)

2.1.18 Water Industry Act 2012 (Appendix 19)

2.1.19 Work Health and Safety Act 2012 (Appendix 20)

3. Delegations made under Development Act 1993

3.1 In exercise of the powers contained in Section 20 and 34(23) of the Development

Act 1993, the powers and functions under the Development Act 1993 and the

Development Regulations 2008 contained in the proposed Instrument of

Delegation (annexed to the Report and enclosed at the Attachment and marked

Appendix 21) (distributed under separate cover) are hereby delegated this 28th of

February 2018 to the person occupying the office of Chief Executive Officer (and

any person appointed to act in that position), subject to the conditions or

limitations indicated herein or in the Schedule of Conditions contained in the

proposed Instrument of Delegation under the Development Act 1993 and such

powers and functions may be further delegated by the Chief Executive Officer to

an officer or officers of the Council (including any person appointed to act in any

such position) as the Chief Executive Officer sees fit subject to the conditions or


proposed Instrument of Delegation under the Development Act 1993.

3.2 In exercise of the powers contained in Section 20 and 34(23) of the Development

Act 1993, the powers and functions under the Development Act 1993 and the

Development Regulations 2008 contained in the proposed Instrument of



February 2018 to the Flinders Regional Development Panel subject to the

conditions or limitations indicated herein or in the Schedule of Conditions

contained in the proposed Instrument of Delegation under the Development Act

1993.

4. Delegations made under Food Act 2001

4.1 In exercise of the powers contained in Section 91 of the Food Act 2001, the powers

and functions under the Food Act 2001 contained in the proposed Instrument of



February 2018 to the person occupying the office of Chief Executive Officer (and

any person appointed to act in that position) (‘the head of the enforcement

agency’ for the purposes of the Food Act 2001), subject to the conditions or



proposed Instrument of Delegation under the Food Act 2001 and such powers and


officers of the Council (including any person appointed to act in any such position)

as the Chief Executive Officer sees fit subject to the conditions or limitations


Instrument of Delegation under the Food Act 2001.

5. Delegations under Supported Residential Facilities Act 1992

5.1 In exercise of the power contained in Section 9 of the Supported Residential

Facilities Act 1992, the powers and functions under the Supported Residential

Facilities Act 1992 contained in the proposed Instrument of Delegation (annexed

to the Report and enclosed at the Attachment and marked Appendix 17)

(distributed under separate cover) are hereby delegated this 28th of February

2018 to the person occupying the office of Chief Executive Officer (and any person

appointed to act in that position), subject to the conditions or limitations


Instrument of Delegation under the Supported Residential Facilities Act 1992 and

such powers and functions may be further delegated by the Chief Executive Officer

to an officer or officers of the Council (including any person appointed to act in

any such position) as the Chief Executive Officer sees fit sees fit subject to the

conditions or limitations indicated herein or in the Schedule of Conditions

contained in the proposed Instrument of Delegation under the Supported

Residential Facilities Act 1992.

6. Authorisations and Subdelegation under the Road Traffic Act 1961

6.1 In accordance with the Instrument of General Approval and Delegation to Council

dated 22 August 2013 from the Minister for Transport and Infrastructure (the

‘Instrument’) the Council authorises the following person(s) pursuant to Clause

A.7 of the Instrument to endorse Traffic Impact Statements for the purposes of

Clause A of the Instrument provided that such person(s) shall take into account

the matters specified in Clause A.7 of the Instrument in respect of Traffic Impact

Statements:

Mr Kristen Clark

6.2 In accordance with Clause A.7 of the Instrument, the Council is of the opinion that

the following person(s) is/are experienced traffic engineering practitioner(s) for

the purposes of preparing a Traffic Impact Statement as required by Clause A.7 of

the Instrument:

Mr Kristen Clark

6.3 In exercise of the power contained in, and in accordance with, Clause G.1 of the

Instrument, the power contained in Section 33(1) of the Road Traffic Act 1961 and

delegated to the Council pursuant to Clause G of the Instrument and contained in the

proposed Instrument of Subdelegation (annexed to the and enclosed at the Attachment

and marked Appendix 13) is hereby sub-delegated this 28th of February 2018 to the

person occupying the office of Chief Executive Officer of the Council and such powers

and functions may be further delegated by the Chief Executive Officer to an officer or

officers of the Council (including any person appointed to act in any such position) as

the Chief Executive Officer sees fit subject to:


(i) the conditions contained in the Instrument; and

(ii) any conditions contained in this Resolution or in the Instrument of

Subdelegation.; and

(iii) the creation of a separate instrument in writing reflecting such subdelegation

under the Instrument and this Resolution.

6.4 In accordance with Clause E.2 of the Instrument, the Council is of the opinion that the

following person(s) has (have) an appropriate level of knowledge and expertise in the

preparation of traffic management Plans:

Mr Kristen Clark

8. Delegations under Safe Drinking Water Act 2011 (of enforcement agency)

8.1 In exercise of the power contained in Section 43 of the Safe Drinking Water Act 2011 the

powers and functions of the Council as a relevant authority under the Safe Drinking

Water Act 2011 contained in the proposed Instrument of Delegation (annexed to the

Report and enclosed at the Attachment and marked Appendix 18) are hereby delegated

this 28th of February 2018 to the person occupying the office of Chief Executive Officer

(including any person appointed to act in any such position) and such powers and


officers of the Council (including any person appointed to act in any such position) as

the Chief Executive Officer sees fit subject to the conditions or limitations indicated

herein or in the Schedule of Conditions contained in the proposed Instrument of

Delegation under the Safe Drinking Water Act 2011.


12.14 LEGATUS GROUP – FUTURE DIRECTIONS STRATEGIC PLAN 2018-2027

Officer: A/CEO

Ref:

FOR INFORMATION

12.15 LEGATUS GROUP – MINUTES OF MEETING 16 FEBRUARY 2018

Officer: A/CEO

Ref:

MOTION: (019/0218)

That the Minutes of the Ordinary General Meeting of the Legatus Group held on 16th

February 2018 be received and noted.

Cr Byerlee / Cr Goehring CARRIED

Cr Parkyn declared a Perceived Interest in Agenda Item 12.16 - Native Title Claims in that his son is

the Deputy District Registrar of the Federal Court and involved in the Native Title process. Cr Parkyn

departed from the Chambers at 12.04pm.


12.16 NATIVE TITLE CLAIMS

Officer: A/CEO

Ref:

FOR INFORMATION

Cr Parkyn returned to the Chambers at 12.11pm.

12.17 CHANGE OF MEETING DATE – APRIL 2018

Officer: MCCS

Ref:

MOTION: (020/0218)

That pursuant to Section 81 of the Local Government Act 1999 Council amend the date

of the April 2018 Council Meeting from Wednesday 25th April 2018 to Tuesday 24th

April 2018 commencing at 9.00am, with the appropriate notices advertising to be made.

Cr Byerlee / Cr Ford CARRIED

13: FINANCIAL SERVICES REPORTS

13.1 FINANCIAL REPORT – 31st JANUARY 2018

Officer: A/CEO

Ref:

MOTION: (021/0218)

That the financial report as at 31st January 2018 be received and noted.

Cr Goehring / Cr Parkyn CARRIED

Cr Byerlee declared an actual conflict of interest in the Orroroo Equine Club as he is a member of the

Club. Cr Byerlee departed from the Chambers at 12.12pm.

13.2 ORROROO EQUINE CLUB – ASSISTANCE WITH GROUND WORKS

Officer: A/CEO

Ref:

MOTION: (022/0218)

That the Council support the application of the Orroroo Equine Club for the building of

an arena at the Orroroo Equine Club Grounds and provide in-kind support with the

levelling and grading of the site.

Cr Parkyn / Cr Ramadan CARRIED

Cr Byerlee returned to the Chambers at 12.14pm.


13.3 COUNCIL VISA CARD – MR KRISTEN CLARK

Officer: A/CEO

Ref:

MOTION: (023/0218)

That the current VISA Credit Card facility continue with a total limit of $5,000.00, and

the following Officers be delegated approval for the issue of a Visa Business card with

the following assigned limits:

Kristen Clark, Chief Executive Officer $3,000

Ann Frick, Manager of Corporate & Community Services $2,000

That use of the VISA Credit card is strictly for Council operation use and payment of

authorised and approved expenditure.

Cr Byerlee / Cr Goehring CARRIED

13.4 BANK SIGNATORIES

Officer: A/CEO

Ref:

MOTION: (024/0218)

That the following signatories recorded as Bank Signatories of the District Council of

Orroroo Carrieton be revoked:

Stephen Rufus, Chief Executive Officer

That the following positions be recorded as authorised Bank Signatories for the District

Council of Orroroo Carrieton:

Mr Kristen Clark, Chief Executive Officer

Ms Ann Frick, Manager of Corporate & Community Services

Mrs Margaret Chapman, Administration Officer – Works & Engineering

Ms Melissa Downing, Administration Officer – Finance

Cr Parkyn / Cr Byerlee CARRIED

13.5 COMMUNITY ASSISTANCE GRANTS – TENNIS / NETBALL COURT RESURFACING

Officer:

Ref:

MOTION: (025/0218)

That Council expend the Community Assistance Grant monies with an allocation of

$25,000 to the Tennis / Netball Court Resurfacing Project.

Cr Parkyn / Cr Byerlee CARRIED

Cr Parkyn declared a perceived conflict of interest in the Orroroo Community Gym as his spouse is

associated with the Gym. Cr Parkyn departed from the Chambers at 12.27pm.


13.6 ORROROO COMMUNITY GYM INC – FINANCIAL ASSISTANCE

Officer: A/CEO

Ref: DCOC14/84

MOTION: (026/0218)

That Council advise the Orroroo Community Gym Inc that is unable to provide any

assistance at this time.

Cr Bowman / Cr Goehring CARRIED

Cr Parkyn returned to the Chambers at 12.33pm.

13.7 THE FLINDERS RANGES CAMPDRAFT – FINANCIAL ASSISTANCE

Officer: A/CEO

Ref:

MOTION: (027/0218)

That Council advise the Flinders Ranges Campdraft that is unable to provide any

sponsorship for the 2018 event, however will continue with in-kind support of

photocopying the Official Program.

Cr Ramadan / Cr Byerlee CARRIED

14: PLANNING AND ENVIRONMENTAL SERVICES REPORTS:

14.1 FLINDERS REGIONAL ASSESSMENT PANEL

Officer: A/CEO

Ref:

FOR INFORMATION

14.2 DEW’S MEAT, ORROROO – ODOUR ISSUES

Officer: A/CEO & EHO

Ref:

FOR INFORMATION

15: CORRESPONDENCE – GENERAL:

15.1 NEW CODE OF CONDUCT OF COUNCIL EMPLOYEES

Officer: A/CEO

Ref:

FOR INFORMATION


15.2 CROWN LAND

Officer: A/CEO

Ref: DCOC14/60

FOR INFORMATION

15.3 BENDLEBY RANGES – INVITATION TO OFFICIAL OPENING RECEPTION/OFFICE

Officer: A/CEO

Ref:

FOR INFORMATION

15.4 HON CHRIS PICTON MP – UPDATE ON ORROROO POLICE STATION

Officer: A/CEO

Ref:

FOR INFORMATION

16: CONFIDENTIAL REPORTS: NIL

MOTION: (028/0218)

That a minute of appreciation be extended to Ann Frick for her role as Acting Chief Executive

Officer for the past 3 months.

Cr Ramadan / Cr Ford CARRIED

Cr Bowman tendered an apology for the March 2018 Meeting.

17: CLOSURE

The meeting was declared closed at 12.43pm

Confirmed:

DATE: 28th March 2018 Chairman: ………………………………………..

Cr Bowman


GENERAL WORKS REPORT – 28th

FEBRUARY 2018

THE FLINDERS RANGES COUNCIL

DC OF MOUNT REMARKABLE

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DCOF ORROROO/CARRIETON

Cr

DC OF ORROROO/CARRIETON ROAD NETWORK

Baratta

DISTRICT COUNCIL OF

ORROROO CARRIETON

Patrol Grading 2017/2018

Bendleby

Peak

www.tonkin.com .au

Road Surface OPT I

---- Sealed ---- Sheeted ---- Formed Graded ------------ Unformed or Road Reserve

2017/2018

February 2018

DCOF PETERBOROUGH

II CONSULTING

a better approach

-5 0 ------Scale: 1:226,500

Job Number 2011.0785 Filename: Date: Drawn:

A3 Map of Counci l.wor 20/02/2013 TJF

5km


WORKS REQUEST REPORT – 28th

FEBRUARY 2018

Minor Works Request – Detail Report – Appendix

Month: February 2018

RECEIVED DATE

DESCRIPTION OF REQUEST

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LOCATION TOWN COMPLETION DATE

1/02/2018 Pepper tree by Ambulance station needs trimming

0 0 1 0 0 0 0 0 0 0 0 0 0 RM WILLIAMS WAY

Orroroo 5/02/2018

2/02/2018 Crusher dust required for 2 driveways to prevent water damage

0 0 0 0 0 0 0 0 0 0 0 0 1 Gray Terrace Orroroo 5/02/2018

5/02/2018 Fourth St pavement between road edge & footpath on Western side, between First St & North Tce has many potholes & washouts

1 0 0 0 0 0 0 0 0 0 0 0 0 Fourth Street Orroroo 1/03/2018

5/02/2018 Two fluro lights out in ladies conveniences (main street) and need replacing

0 0 0 0 0 0 0 1 0 0 0 0 0 Second Street Orroroo 6/01/2018

5/02/2018 Fallen tree on footpath long Silo Road

0 0 1 0 0 0 0 0 0 0 0 0 0 Silo Road Orroroo 6/02/2018

6/02/2018 Disabled toilet t tennis courts - hinge has come off the self closing hinge

0 0 0 0 0 0 0 0 0 0 0 1 0 Orroroo Tennis Courts

Orroroo 6/02/2018

7/02/2018 Water running down driveway and into yard when it rains - Also fills septic fit. A barrier needed at driveway to deflect water

0 0 0 0 0 0 0 0 0 0 0 0 1 Sixth Street Orroroo 7/02/2018

7/02/2018 Spray weeds on the edge of the tennis courts and chip weeds in playground at Oval

0 0 0 0 0 0 0 0 0 0 0 1 0 Orroroo Recreation Ground

Orroroo 8/02/2018

RECEIVED DATE


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6/02/2018 Around the SA Water utility box on corner of Second & East Tce has washed out again

0 1 0 0 0 0 0 0 0 0 0 0 0 Corner of Second Street & East Terrace

Orroroo 6/02/2018

8/02/2018 Unnamed road between RM Williams Ay & Johnburgh road opposite Belforest road behind Fogdens house needs grading

1 0 0 0 0 0 0 0 0 0 0 0 0 Johnburgh Road / Belforest Road

Orroroo 7/03/2018

11/02/2018 Large bore water tank is empty and request it to be filled for the CFS to use in summer time

0 0 0 0 0 0 0 0 0 0 0 0 1 Recreation Ground

Pekina 12/02/2018

12/02/2018 Slashing around Seventh Street & General Area

0 0 0 0 0 0 0 0 0 0 0 1 0 Seventh Street Orroroo 14/02/2018

12/02/2018 Weeds around East Extension/ Tenth Street need slashing and spraying

0 0 0 0 0 0 0 0 0 0 0 1 0 East Extension / Tenth Street

Orroroo 13/02/2018

19/02/2018 Remove 2 native bushes from footpaths adjacent to Carrieton Caravan Park

0 1 0 0 0 0 0 0 0 0 0 0 0 2 Fourth St Carrieton 28/02/2018

19/02/2018 Leaves raked up on footpath at 18 Sixth St to be collected

0 1 0 0 0 0 0 0 0 0 0 0 0 18 Sixth St Orroroo 20/02/2018

16/02/2018 Bull dust hole on Teague Road & low limbs on Bully Acre road need cutting

1 0 0 0 0 0 0 0 0 0 0 0 0 Teague & Bullyacre Road

Pekina 1/03/2018

20/02/2018 Large gutters along Cottrell Road

1 0 0 0 0 0 0 0 0 0 0 0 0 Cottrell Road Pekina 1/03/2018

RECEIVED DATE


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15/02/2018 Trim branches on Carob tree in front of 7 Park Tce

0 0 1 0 0 0 0 0 0 0 0 0 0 Park Terrace Orroroo 20/02/2018

16/02/2018 Weeds especially cowthrop need spraying on Tenth St

0 1 0 0 0 0 0 0 0 0 0 0 0 Tenth St Orroroo 20/02/2018

26/02/2018 Pot hole on the corner of Silo Road and Grey Terrace eeds filling as mobility scooter tyres can fall In

1 0 0 0 0 0 0 0 0 0 0 0 0 Corner Grey Tce & Silo Road

Orroroo 28/02/2018

27/02/2018 Friday 23 March 2018 please deliver trestle tables & partitions to school gym for the Orroroo Quilters

0 0 0 0 0 0 0 0 0 0 0 0 1 Orroroo Town Hall and Orroroo Are School

Orroroo

Totals 5 4 3 0 0 0 0 1 0 0 0 4 4


ORROROO GOLF CLUB – REQUEST FOR CAR

PARK AREA

uiS f ~ 1 1<..! COUNCIL OF

Ft?~~~~/t/7~2~~~?.~ .. 2 7 FEB 2018

AMTIEEETNINTION ........................... .,., G ... .................. , ,,, , ,~~····~•

• • • •• •••••••• • •• ''''"'' '' ""'"' "' ' ''"' '#•I ,II IIINI I .

Orroroo Golf Club

Orroroo 5431

Council Board members

As a board member of the Orroroo Golf Club I am writing to ask if the council

could assist in developing a car park area for the club. With such a terrific venue

for the town and the constant use it receives the only problem with it is finding

some where to park. If you are not one of the first eight there you are trying to

find street parking and walking there. On our major golf days many players now

have buggies so they arrive with trailers. These days create chaos as far as parking

is concerned. This is the only negative feedback that we receive for the venue.

There is an area across the road from the venue in the shape of a hill. If this hill

was removed and pushed into the creek behind it I think this area could be

redeveloped into a car park. The area would follow the slope of Swimming pool

hill road down and then be leveled off. Some additional fill maybe required but

that would depend on an engineering review of the site. I think this would be

worthwhile project as the venue has become a very popular place to hold

functions.

The golf club has not got a huge member base but we try hard to keep making

improvements and keep our course and venue one of the most talked about for

our area. The club finances are limited each year but if the council could

assistance in developing this area for us the big winner will be the community and

this will only add to the praise this venue already receives.

Yours Sincerely

~~~~;·;F················· ··


RESOLUTION STATUS REPORT

W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2018\Council Resolutions - Action Status Report - March 2018.docx 1

District Council of Orroroo Carrieton Council Resolutions - Action/Status Report

Meeting Date

Motion No.

Report No.

Resolution Action/Comments Responsible Status

9/06/2015 019/0615 12.10 That Council prepare a detailed specification of works for the provision of maintenance services at the Addison Court Independent Living Units and expressions of interest be called for a maintenance person to provide the services.

Committee to prepare specification. To be considered at the next Committee meeting scheduled for Friday 9

th Feb 2018.

CEO/MWES On Hold

24/8/2016 005/0816 11.6 Orroroo Entrance Signage - That the proposed locations identified for the establishment of business signs at the entrances of the Orroroo Township be subject to consultation and engagement with the business owners/operators.

Community Studies Project by Orroroo Area School Student

CEO Ongoing

25/1/2017 022/0117 12.14 Pekina Reservoir 1. That the use of the Reservoir be investigated to include a risk assessment

for water activities involving motorised craft, water quality, rules, policing and other relevant matters.

2. That the signage at the entrance to the Reservoir be upgraded accordingly.

Following up with LGA Mutual Liability Scheme for the outstanding Risk Assessment.

CEO Ongoing

26/7/2017 004/0717 11.2 REPORTING OF WORKS REQUESTS (‘GREENSLIPS’) That a formal Policy and Procedure for the processing, actioning and reporting on Works Requests be developed by the Works and Engineering Committee for consideration of Council, with the policy and procedure to consider the legal advice received with regard to publicly reporting the persons name lodging the request.

Draft policy being developed. CEO Ongoing

26/7/2017 011/0717 12.10 CARRIETON PROGRESS ASSOCIATION – UPGRADES That the Carrieton Progress Association be advised that Council will install an outside display board and A4 display boards for the back of the toilet doors at the Carrieton Public Toilets and that the mirrors in the facility were deemed adequate.

Letter written to CPA seeking assistance to select items. Awaiting confirmation from Association.

CEO / MCCS Ongoing

29/11/2017 014/1117 11.12 That Council make application to the National Heavy Vehicle Regulator for the gazettal of the Booleroo to Pekina Road as 26m B-Double Combination route.

Application made to NHVR CEO Ongoing

28/2/2018 008/0218 11.10 STORMWATER DIVERSION – FOURTEENTH & TENTH STREETS, ORROROO - Advise that as the property is located in the lower part of the catchment Council is unable to change the natural flow pattern of stormwater.

CEO Completed

28/2/2018 014/0218 12.5 RETIREMENT VILLAGES ACT 2016 & RETIREMENT VILLAGES REGULATIONS 2017 - That Council investigate with the Minister for Ageing for an exemption to enable Units 2 and 3 to be leased or licenced to a person of any age and still in employment. That Council investigate possible lease or licence with the Orroroo Health Service and Hospital for housing of their staff and students.

MCCS Ongoing

28/2/2018 015/0218 12.6 MANAGEMENT OF INDEPENDENT LIVING UNITS AND MAINTENANCE SCHEDULE That Council engage a gardener / handyman for a period of 4 days to review and upgrade appearance of the Lifestyle Village.

MCCS Completed

W:\orroroo\GOVERNANCE\Council Meetings\Minutes\Council Resolutions Action List\2018\Council Resolutions - Action Status Report - March 2018.docx 2

Meeting Date

Motion No.

Report No.

Resolution Action/Comments Responsible Status

28/2/2018 020/0218 12.17 CHANGE OF MEETING DATE – APRIL 2018 That pursuant to Section 81 of the Local Government Act 1999 Council amend the date of the April 2018 Council Meeting from Wednesday 25

th April 2018 to

Tuesday 24th

April 2018 commencing at 9.00am, with the appropriate notices advertising to be made.

MCCS Completed

28/2/2018 022/0218 13.2 ORROROO EQUINE CLUB – ASSISTANCE WITH GROUND WORKS That the Council support the application of the Orroroo Equine Club for the building of an arena at the Orroroo Equine Club Grounds and provide in-kind support with the levelling and grading of the site.

CEO/MCCS Completed

28/2/2018 023/0218 13.3 COUNCIL VISA CARD – MR KRISTEN CLARK That the current VISA Credit Card facility continue with a total limit of $5,000.00, and the following Officers be delegated approval for the issue of a Visa Business card with the following assigned limits: Kristen Clark, Chief Executive Officer $3,000 Ann Frick, Manager of Corporate & Community Services $2,000 That use of the VISA Credit card is strictly for Council operation use and payment of authorised and approved expenditure.

CEO/MCCS Completed

28/2/2018 024/01218 13.4 BANK SIGNATORIES That the following signatories recorded as Bank Signatories of the District Council of Orroroo Carrieton be revoked: Stephen Rufus, CEO That the following positions be recorded as authorised Bank Signatories for the District Council of Orroroo Carrieton: Mr Kristen Clark, Chief Executive Officer, Ms Ann Frick, Manager of Corporate & Community Services, Mrs Margaret Chapman, Admin Officer – Works & Eng & Ms Melissa Downing, Admin Officer – Finance

CEO/MCCS Completed

28/2/2018 026/0218 13.6 ORROROO COMMUNITY GYM INC – FINANCIAL ASSISTANCE That Council advise the Orroroo Community Gym Inc that is unable to provide any assistance at this time.

CEO/MCCS Completed

28/2/2018 027/0218 13.7 THE FLINDERS RANGES CAMPDRAFT – FINANCIAL ASSISTANCE That Council advise the Flinders Ranges Campdraft that is unable to provide any sponsorship for the 2018 event, however will continue with in-kind support of photocopying the Official Program.

CEO/MCCS Completed

Status Legend

Completed

Ongoing/Outstanding

Outstanding – More than a Month


STARCLUB OFFICER – MONTHLY REPORT

Project Status & Future Planning

Club Governance Program Peterborough (Ops Plan 1.1) The MNSFO delivered a Strategic Planning workshop for sporting and community clubs on Thursday 8th February at the Peterborough Youth Centre. The workshop was well received, attracting 16 attendees who represented 9 community and sporting clubs. This workshop was an introduction into strategic planning for clubs, and covered why plans are important, the content that should be included, and the processes that can be taken, allowing participants to take away the information, handouts and templates to begin work on their strategic plans for their respective clubs. The workshop was part of a series of workshops for Peterborough sporting and community clubs in 2018, which RDA, Mid North STARCLUB & Thriving Communities Peterborough will be delivering. Follow up workshops will include ‘Grants & Fundraising’, ‘Marketing’, and ‘Committee & Volunteer Management’.

SFO FUNDING 2018-2021 (Ops Plan 2.2) The MNSFO submitted the final funding application for STARCLUB Field Officer funding for 2018/19 - 2020/21 which was due on 15th February 2018.

Essentials for Coaching Children (Ops Plan 1.1) An Essentials for Coaching Children course will be held on Monday 5th March at the Port Pirie Golf Course. This will be facilitated by Jeff Dry, and provides new coaches with information, hints, and tips on coaching and developing children in sport. MNSFO Annual Leave The MNSFO will be on annual leave from Thursday 8th March 2018, returning Monday 9th April 2018.

Community

Orroroo Half Marathon (Ops Plan 2.4) The MNSFO provided the Orroroo Community Gym with the Mid North Fun Run Kit for the 2018 Orroroo Half Marathon event.

STARCLUB Grant Project Support (Ops Plan 1.1) The MNSFO provide project / letters of support to Peterborough Bowling Club, Peterborough Youth Centre, St Marks College, Orroroo Equine Club, Gladstone Tennis Club, Gladstone Combined Sports Association, Laura Sporting Reserve and Crystal Brook Bowling Club.

ORS Female Facilities Program (Ops Plan 4.1) The Mt Remarkable Agricultural Society were successful in Round 3 of the Office for Recreation and Sport's Female Facilities Program, receiving $352,000 for new female friendly change rooms and amenities at the Melrose Showgrounds.

ORS Sporting Surfaces Program (Ops Plan 4.1) The District Council of Orroroo Carrieton were successful in Round 1 of the Office for Recreation and Sport’s Sporting Surfaces Program, receiving $65,000 for court resurfacing of 4 netball and tennis courts. The project will have funding contributions from the ORS, District Council of Orroroo Carrieton, Orroroo Netball Club, and Orroroo Tennis Club.

Peterborough Expo (Ops Plan 2.4) Mid North STARCLUB will be participating in the Peterborough Expo on 13th April 2018. Mid North STARCLUB with have a stall to promote the STARCLUB program and local clubs and sporting opportunities.

STARCLUB Promotion (Ops Plan 2.5) The MNSFO promoted various information through the STARCLUB online newsletter, and on the STARCLUB Mid North facebook page. Items included upcoming workshops, webinar opportunities, current grants information, and MNSFO leave details.

Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8727 Mob: 0488 101 783 Email: [email protected]

Monthly Report

February 2018

Prepared by: Rhys Millington

Mid North STARCLUB Field Officer

Forums/Networks

Volleyball SA (Ops Plan 2.4) The MNSFO met with Steven Freeling, Participation Manager at Volleyball SA, on 13th February 2018, to meet and discuss each others roles and plans in the region. Volleyball SA are working closely the Port Pirie Volleyball Association, and wanting to grow the sport in the region, thus may potentially look to host participation events in the Mid North’s other indoor stadium facilities. Steven has recommended the club work with the MNSFO and register for STARCLUB.

Good Sports Program (Ops Plan 2.4) The MNSFO was contacted by the Good Sports program for information regarding local clubs engaged with the STARCLUB program. This was used to update their records of Mid North Clubs who are also engaged with the Good Sports program.

Strength for Life (Ops Plan 2.4) The MNSFO & Peter Arnold met with Helen Morley of COTA on 20th February to discuss the Strength for Life program in the Mid North. COTA are currently working on how the program will be delivered in the Mid North, with interest shown already from Country Health, Physiotherapists, and the Spalding gym.

STARCLUB Club Development (Ops plan 1.1, 1.2)

Clubs/associations worked with this month:

Club/Association

Topics Addressed

Port Pirie Netball Association STARCLUB recognition Port Football Club STARCLUB program & grants Port Netball Club Risk Management & Volunteer Management Port Pirie District Hockey Association STARCLUB registration Port Pirie Volleyball Association Discussed STARCLUB program & SFO support Crystal Brook Bowling Club Discussed grants Orroroo Golf Club STARCLUB & registration process Orroroo Community Gym Grant funding & provision of fun run kit Orroroo Equine Club Grant Funding & STARCLUB program Jamestown Peterborough Football Netball Club Child Safe Environments Peterborough Bowling Club Discuss Grants Gladstone Stadium Management Committee Grants & facilities Gladstone Bowling Club STARCLUB Recognition & Grant funding Southern Flinders Football Club Strategic Planning & Risk Management Georgetown Tennis Club Discussed grants Laura Sporting Reserve Discussed grants Laura Cricket Club Assistance with grants Southern Flinders Netball Club Alcohol / Drug / Smoking policies Port Germein Golf Club Child Safe Environments & Junior Development Wirrabara Bowling Club Grants & acquittals

STARCLUB data and club meetings (Ops Plan 3.2)

Latest available data: February 2018 As at end January 2018 – 134 Clubs or Associations within the Mid North have registered with STARCLUB. The Mid North region has 20 Clubs registered as achieving STARCLUB status. The Mid North region has 9 recognised STARCLUB clubs New Registrations: Orroroo Equine Club (DCMR) Port Pirie and Districts Hockey Association (PPRC) Club/association meeting attended: Gladstone Bowling Club (2 February 2018) Wirrabara Bowling Club (6 February 2018) Port Pirie District Hockey Association (7 February 2018) Southern Flinders Netball Club (16 February 2018) Laura Sporting Reserve (16 February 2018) Crystal Brook Bowling Club (16 February 2018) Port Pirie Volleyball Association (20 February 2018) Gladstone Bowling Club (26 February 2018) Port Pirie Netball Association (26 February 2018) Peterborough Bowling Club (27 February 2018) Orroroo Equine Club (28 February 2018)

Grants Open: DCMR Community Assistance Grants (close 14 March 2018) ORS Active Club (Programs & Equipment) (close 11 April 2018) ORS Active Club (Facilities) (close 11 April 2018) ORS Sporting Surfaces Program (close 11 April 2018) ORS Community Recreation and Sporting Facilities Program (close 11 April 2018) ORS Female Facilities Program (close 11 April 2018) Mazda Community Netball Grants (close 6 April 2018) Ongoing: ORS Programs & Research – assessed each month DSCI Multicultural Grants (minor <$5000) – COB every month Clubs SA Grant Sport Club One Grants PPRC Community Assistance Fund Closed: NEOEN General Community Fund (28 February 2018)

Grant Enquiries

Initiative Grant Program Suggested

Approx. Amount

Spalding Swimming Club

Female changerooms FFP -

Gladstone Swimming Club

Solar Panels Female changerooms

ACP (facilities) FFP

$15,000 $40,000

Southern Flinders Regional Sporting Complex

Basketball Backboards Cricket Pitch Covers

ACP (facilities) NEOEN

$18,000 $8,000

Gladstone Cricket Club Cricket Pitch Covers NEOEN $8,000 Gladstone Bowling Club Solar Panels

Hot Water Service ACP (facilities) NAC Grants

$16,000 $2,000

Laura Sporting Reserve Tables & Chairs Court Lighting Upgrades

NEOEN ACP (facilities)

$8,000 $15,000 - $20,000

Laura Cricket Club Cricket Pitch Covers Equipment

NEOEN ACP (P&E)

$8,000 $5,000

Orroroo Community Gym

Gym rennovations CRSFP -

Georgetown Tennis Club

Coaching & Equipment ACP (facilities) $5,000

Grant Enquiries (cont.)

Initiative Grant Program Suggested

Approx. Amount

Crystal Brook Bowling Club

Artificial Green Replacement

SSP $110,000

Southern Flinders Football Club

Programs & Equipment ACP (facilities) $5,000

Yacka Golf Club Clubhouse repairs New mower

ACP (facilities) ACP (P&E)

- $5,000

Orroroo Equine Club New Arena ACP (facilities) CRSFP

$25,000 - $35,000

Peterborough Bowling Club

Solar Panels Equipment

ACP (facilities) ACP (P&E)

$10,000 $5,000

Port Germein Golf Club Coaching & Equipment ACP (P&E) $5,000 Gladstone Tennis Club Court resurfacing

Lighting SSP ACP (facilities)

Port Germein Heritage, Arts & Tourism

Boardwalk project CRSFP $100,000

Peterborough Youth Centre

Court resurfacing SSP $77,000

Training Enquiries

Training Possibilities/ Enquiries

Recommended Course/Provider

Jamestown Peterborough Football Netball Club

Child Safe Officer MNSFO program

Port Germein Golf Club Child Safe Officer MNSFO program

MINUTES

Mid North STARCLUB Field Officer Management Committee Meeting held at the Port Pirie Regional Council

Wednesday 7 March 2018

James Lang (Northern Areas Council) chaired the meeting Meeting commenced: 2:00 pm

1. PRESENT:

James Lang (Northern Areas Council), Rhys Millington (STARCLUB Field Officer), Hayley Trott (District Council of Mount Remarkable), Ann Frick (District Council of Orroroo Carrieton)

2. APOLOGIES:

Lawrence Heath (District Council of Peterborough), Peter Arnold (Port Pirie Regional Council), Gabriella Vikor (Office for Recreation & Sport)

3. MINUTES

3.1 CONFIRMATION OF PREVIOUS MINUTES The minutes of the Management Committee Meeting held on Thursday 21 December 2017 at District Council of Mt Remarkable, be taken as read and confirmed.

Moved H. Trott Second A. Frick CARRIED

3.2 MATTERS ARISING FROM MINUTES: 3.2.1 2018/19 – 2020/21 MNSFO Program Funding The MNSFO has submitted the Mid North’s funding application to the Office for Recreation & Sport for STARCLUB Field Officer Funding from 2018/19 – 2020/21. The Office for Recreation & Sport will announce the outcome of this funding in mid March.

4. STARCLUB FIELD OFFICER MONTHLY REPORTS

The STARCLUB Field Officer Monthly Reports as circulated be taken as read and confirmed.

All reports originally distributed via email to Management Committee as follows: February 2018 – sent 5 March 2018 January 2018 – sent 6 February 2018 December 2017 – sent 10 January 2018 Moved H. Trott Second A. Frick CARRIED

5. OTHER BUSINESS

5.1 2017/18 Operational Plan Update

The MNSFO provided a quarterly update of activities against the 2017/18 Operational Plan. The majority of targets set for the financial have been, or are close to being achieved in relation to registered STARCLUBs, STARCLUB status clubs, and club meetings, following quite a busy two month period.

Mid North STARCLUB Field Officer PO Box 45 PORT PIRIE SA 5540 Ph: 08 8633 8725 Mob: 0488 101 783 Email: [email protected]

mailto:[email protected]

5.2 2017/2018 Budget

The MNSFO provided an update on the 2017/18 budget. Pending project costs, an additional course may be coordinated in June before the end of the financial year.

5.3 Mid North STARCLUB Small Support Subsidy The next round of Mid North STARCLUB Small Support Subsidy funding will open in early April, and will be open for a month. Registered Mid North STARCLUB’s will be able to apply for up to $500, from a total pool of $2,500. The aim of the funding is to provide financial support to clubs to assist them progress through the program, or enhance their status as a fully recognised STARCLUB. Clubs which have not previously received funding will be a priority. The criteria has been finalised, with the management committee to discuss applications via teleconference once closed in early May.

5.4 Mid North STARCLUB Field Officer Annual Leave The MNSFO will be on annual leave between 8th March – 6th April 2018. This has been promoted to clubs via conversations, newsletter, and details will be left in the out of office reply for emails. During this time, clubs are asked to contact their respective local Council or State Sporting Body for urgent matters, or to wait for action from the MNSFO upon return.

5.5 Grants The committee had a discussion regarding projects within the Mid North which are likely to apply for grant funding in Office for Recreation & Sport programs which are currently open. Clubs are becoming more active in applying for grants in the region, which is assisting the work of the MSNFO in the region. A number of clubs were recently successful with Office for Recreation & Sport funding in the Mid North, which included the major projects at the Orroroo town courts, and Melrose Showgrounds.

5.6 Around the Grounds GENERAL The series of club governance workshops which are currently being delivered in Peterborough were discussed. If this continues to be successful over the coming workshops, there may be potential to duplicate the concept in all Council areas in the future. If the next round of SFO funding is successful to the full amount, a higher number of projects and workshops will be able to be delivered in the region which will be of benefit to the program and local clubs.

DISTRICT COUNCIL OF MT REMARKABLE

Booleroo Centre Swimming Club wish to upgrade pool changerooms; Council will be applying for the funding

Have received funding from ‘Building Better Regions’ fund for feasibility study on rail trail; Trails Scapes will be involved and provide advice on trails

Swimming pools closing over next few weeks

Council still working with DEWNR re. access to the ‘The Bluff’ which will link in with Napperby to Bluff trail which was successful with Fund My Neighbourhood funding

Trail complete at Weroona Island

Community Assistance Grants currently open; close next week

Southern Flinders Rough Riders have recently rebranded to ‘Bike Melrose’, and will potentially have involvement with Masters Games in Port Pirie in 2019

Council has been coordinating ‘Top 10’ workshops in each town to establish priorities, strategies and action plans with community groups; sport has been recognised as quite important across the workshops

Melrose Showground was successful with Female Facilities Funding

NORTHERN AREAS COUNCIL

Neoen community grants general fund has just closed; received many applications from sporting clubs. Funding pool has been split 50/50 into general funding and energy efficient projects, which will open next week

Female Facilities Funding applications likely to be submitted by Jamestown Stadium, Gladstone Swimming Pool, and Spalding Swimming Pool for female change room facilities

Bundaleer recreational fishing has been going quite well and getting good visitation

Bundaleer forest picnic area will continue to be maintained, sport and recreation area has been handed over to committee

Bundaleer function centre project has received an additional $100,000 of funding

Resurfacing Spalding swimming pool floor about to commence

Council has started to receive asset management plans for its pools

Pools to close over next week few weeks

DISTRICT COUNCIL OF ORROROO CARRIETON

Council were successful with Sporting Surfaces grant funding for netball & tennis Courts resurfacing. Council utilising Community Assistance Funding to assist fund Council’s contribution to court project

Courts have been laid having started immediately following grant announcement; top blue layer to be down in a few weeks; ready for Netball in early April

New CEO has commenced and has been meeting with local clubs

Pool closing next week

Orroroo oval lighting currently being repaired following damage from birds

6. NEXT MEETING

The next Management Committee meeting for the Mid North STARCLUB Field Officer Program will be at District Council of Orroroo Carrieton on 6 June 2018, commencing at 2:00pm.

Meeting closed: 3:25pm


NATIVE TITLE CLAIMS

Prepared in the South Australia District Registry, Federal Court Of Australia, Roma Mitchell Commonwealth Law Courts Building, Level 5, 3 Angas Street, ADELAIDE SA 5000, Telephone (08) 8219 1000.

No: (P)SAD6001/1998

Federal Court of Australia

District Registry: South Australia

Division: General

NATIVE TITLE ACTION FILED BY ADNYAMATHANHA PEOPLE ON 30-SEP-

1998

ANGELINA STUART and others/another named in the schedule

Applicant

STATE OF SOUTH AUSTRALIA and others/another named in the schedule

Respondent

NATIONAL NATIVE TITLE TRIBUNAL and others/another named in the schedule

Other

BILL OF COSTS filed by HODGEMORE PTY LTD(A) on 28-JUL-2011

HODGEMORE PTY LTD

Applicant

ORDER

JUDGE:

Justice Charlesworth

DATE OF ORDER:

26 February 2018

WHERE MADE:

Adelaide

THE COURT ORDERS BY CONSENT THAT:

1. Pursuant to s 67(1) of the Native Title Act 1993 (Cth), the undetermined part of the

Adnyamathanha Peoples Proceeding (SAD 6001 of 1998), the Ngadjuri Nation Native

Title Claim (SAD 147 of 2010) and Wilyakali No.2 Native Title Claim (SAD 417 of

2015) are consolidated and shall continue in proceeding number SAD 6001 of 1998.

2. The short title of proceeding SAD 6001 of 1998 shall hereafter be amended to

“Adnyamathanha, Ngadjuri and Wilykali Overlap Claim” (overlap proceeding).

Order Entered Order NOT Entered

3. The applicants in the overlap proceeding will be referred to by the appellation listed in

Column 1 of the table below, and may, where appropriate, be referred to collectively

as “the applicants”.

Column 1 Column 2 Column 3 Column 4

Appellation of

applicant

Name of

claimant group

SAD

number

Extent of claim area

included in hearing

First Applicant or First

Application

Adnyamathanha

Peoples

Proceeding

The whole of the remaining

claim area (known as Areas C

& F)

Second Applicant or

Second Application

Ngadjuri Nation 147/2010 The whole of the claim area

Third Applicant or Third

Application

Wilyakali No. 2 417/2015 The whole of the claim area

4. Any Form 1 document filed by an applicant party in either proceeding listed in

Column 3 of the table in Order 3, and any Form 5 by a respondent party, together with

any documents filed in either proceeding listed in Column 3 of the table in Order 3

shall be taken as filed and served in the overlap proceeding with the exception of

those documents filed by any person who has ceased to be a party to the applications

listed in Column 3 of the table.

Pleadings

5. On or before 21 May 2018 each applicant is to file and serve a statement of issues,

facts and contentions upon which it intends to rely in support of its claim (Points of

Claim).

6. On or before 18 June 2018 any respondent who wishes to dispute any of the facts set

out in the Points of Claim (active respondent) is to file and serve a document (Points

of Response) which identifies:

a. the facts set out in the Points of Claim which are disputed by that respondent;

b. any additional facts or contentions relied upon by that respondent in

opposition of the applicant’s claim; and

c. any further or alternative orders sought by the respondent.

Non-expert Evidence

7. On or before 10 September 2018 each applicant is to file and serve one or more

statements containing a summary of the evidence of each proposed non-expert

witness.

8. On or before 1 October 2018 each active respondent is to file and serve one or more

statements containing a summary of the evidence of each proposed non-expert

witness.

Expert Evidence

9. On or before 12 November 2018 each applicant is to file the report of any expert on

whose evidence it intends to rely at trial.

10. On or before 17 December 2018 each active respondent is to file the report of any

expert on whose evidence they intend to rely at trial.

11. All expert reports are to include a statement of the qualifications and experience of

each expert witness and an account of the fieldwork and other sources relied upon in

preparation of the report (in compliance with the Federal Court’s Guidelines for

Expert Witnesses).

12. Upon the request of another party, a party who has filed an expert report shall within

14 days of such a request allow the requesting party to inspect and, if requested,

provided, at the requesting party’s expense, copies of all documents referred to in the

party’s expert reports which are unpublished or not reasonably accessible by the

requesting party’s experts.

Conference of Experts

13. On or before a date or dates to be fixed in consultation with the parties, a Registrar or

Registrars of the Court (Registrar) convene a compulsory conference or conferences

to be attended by experts engaged by each applicant and each active respondent to

confer with a view to identifying matters and issues about which their opinions are in

agreement and about which they differ.

14. The conference of experts may be reconvened from time to time as considered

appropriate by the Registrar and may be limited to experts of a particular discipline or

disciplines.

15. Within 10 days of the conclusion of the conference of experts, the Registrar produce a

report for the use of the parties and the Court in identifying:

a. the matters and issues about which the opinions of the experts are in

agreement; and

b. the matters and issues about which their opinions differ.

Statement as to cultural and customary concerns

16. Should any applicant seek orders to take account of cultural or customary concerns in

accordance with r 34.121 of the Federal Court Rules 2011 (Cth), the applicant is to

file an interlocutory application seeking such orders by no later than 17 December

2018.

17. The overlap proceeding be listed for case management on 19 December 2018 at

10:00am.

Hearing

18. The overlap proceeding be listed for hearing for an initial period of seven (7) weeks

on a date to be fixed in or after June 2019.

19. All parties have liberty to apply on five (5) days’ notice.

Date that entry is stamped: 27 February 2018

Deputy District Registrar

Schedule

No: (P)SAD6001/1998



Division: General

NATIVE TITLE ACTION FILED BY ADNYAMATHANHA PEOPLE ON 30-SEP-

1998 Applicant: THATHY (GERALDINE) ANDERSON

Applicant: VINCENT COULTHARD

Applicant: BEVERLEY PATTERSON

Applicant: STEWART PATTERSON

Applicant: GORDON SAMUEL COULTHARD

Applicant: MARK MCKENZIE

Applicant: MICHAEL ANDERSON

Applicant: ROGER JOHNSON

Applicant: MARK MCKENZIE (SNR)

Applicant: ANGELINA STUART

Respondent: DISTRICT COUNCIL OF ORROROO/CARRIETON

Respondent: THE FLINDERS RANGES COUNCIL

Respondent: AESTAS PTY LTD

Respondent: ALPANA PTY LTD

Respondent: ANDREW SPENCER DOMAN

Respondent: CR & S PTY LTD

Respondent: COMMODORE STATION PTY LTD

Respondent: RICHARD BURY

Respondent: DENIS F BEST

Respondent: ELSPETH MARY DOMAN

Respondent: JILL LARRITT

Respondent: MARGARET CAMPBELL DOMAN

Respondent: THOMAS ALASTAIR DOMAN

Respondent: FRANCIS CAPOWIE PTY LTD

Respondent: HGM PASTORAL PTY LTD

Respondent: IAN C FERGUSON NOMINEES PTY LTD

Respondent: FREDERICK SPENCER HOWE DOMAN

Respondent: ANNE NEED

Respondent: MUTOOROO PASTORAL COMPANY PTY LTD

Respondent: JAMES RANEMBE MORGAN

Respondent: MOOLOOLOO PROPRIETORS PTY LTD

Respondent: BRENTON JOHN LUCKRAFT

Respondent: NILPENA PARTNERS

Respondent: GRAHAM ANDREW RAGLESS

Respondent: QUINYAMBIE PASTORAL CO PTY LTD

Respondent: PARTACOONA PAST CO PTY LTD

Respondent: ORATANA PTY

Respondent: OLARY INVESTMENTS PTY LTD

Respondent: PAULINE ANN RAGLESS

Respondent: RICHARD WILLIAM RAGLESS

Respondent: RETEP PTY LTD

Respondent: PHILLIP LEONARD SEARLE

Respondent: SOUTH AUSTRALIAN FARMERS FEDERATION

Respondent: GRISELDA SPRIGG

Respondent: WOODLENE PTY LTD

Respondent: WITCHELINA PTY LTD

Respondent: RICHARD MARCHANT WARWICK

Respondent: DAVID JOHN WARWICK

Respondent: TEETULPA PASTORAL CO PTY LTD

Respondent: MARGARET SPRIGG

Respondent: DOUGLAS P SPRIGG

Respondent: DARREL FARGHER

Respondent: WARREN FARGHER

Respondent: JULIE RESCHKE

Respondent: JA SMITH

Respondent: PO SMITH

Respondent: DJ SMITH

Respondent: WINNIFRIED FARGHER

Respondent: PA SMITH

Respondent: WILLIAM RESCHKE

Respondent: ROY DRIVER

Respondent: CATHERINE DRIVER

Respondent: REX FARGHER

Respondent: JO SMITH

Respondent: UNIMIN AUSTRALIA LIMITED

Respondent: EPIC ENERGY SOUTH AUSTRALIA PTY LTD

Respondent: EQUINOX RESOURCES NL

Respondent: YUNTA DISTRICT HALL INC

Respondent: SOUTH AUSTRALIAN APIARISTS ASSOCIATION

INC

Respondent: SOUTH AUSTRALIAN NATIVE TITLE SERVICES

LTD

Respondent: HAVILAH RESOURCES NL

Respondent: EXCO OPERATIONS (SA) LTD ACN 105 161 564

Respondent: TASMAN RESOURCES LTD

Respondent: SINOSTEEL URANIUM SA PTY LTD

Respondent: TELSTRA CORPORATION LIMITED

Respondent: SA POWER NETWORKS (FORMERLY KNOW AS

ETSA UTILITIES)


LTD

Respondent: DISTRICT COUNCIL OF PETERBOROUGH

Respondent: AJ & PA MCBRIDE LIMITED

Respondent: BOSS URANIUM PTY LTD

Other: HODGEMORE PTY LTD

Prepared in the South Australia District Registry, Federal Court Of Australia, Roma Mitchell Commonwealth Law Courts Building, Level 5, 3 Angas Street, ADELAIDE SA 5000, Telephone (08) 8219 1000.

No: (P)SAD6012/1998

(Nukunu Area 1)



Division: General

NUKUNU PEOPLE NATIVE TITLE CLAIM

ROSALIE ELIZABETH TURNER and others named in the schedule

Applicant

STATE OF SOUTH AUSTRALIA and others named in the schedule

Respondent

ORDER

JUDGE:

Justice White

DATE OF ORDER:

7 March 2018

WHERE MADE:

Adelaide

THE COURT NOTES THAT these orders relate to the area known as Nukunu Area 1, being

the area which is the subject of the application but excluding the area being dealt with in the

Kokatha Nukunu Overlap Proceeding and the Port Augusta Town Area Overlap Proceeding.

THE COURT ORDERS THAT:

Preliminary questions of fact

1. Pursuant to r 30.01 of the Federal Court Rules 2011(Cth) (the FCR) the following

questions are to be decided separately from and before any other questions in the

proceedings:

Order Entered Order NOT Entered

2

But for any question of extinguishment of native title and the determination of

matters required by s 225(c), (d) and (e) of the Native Title Act 1993 (Cth):

(a) Does native title exist in relation to any and what land and waters of the

claim area?

(b) In relation to that part of the claim area in which the answer to (a)

above is in the affirmative:

(i) Who are the persons, or each group of persons, holding the

common or group rights comprising the native title?

(ii) What is the nature and extent of the native title rights and

interest?

Trial

2. The trial of the separate question is set down for hearing on an estimate of five weeks

commencing on 8 October 2018 (with three weeks set aside at that time) and continuing

on 3 December 2018 (with two weeks set aside at that time).

Statement of Facts, Issues and Contentions

3. On or before 4 May 2018, the Applicant file and serve a Statement of Issues, Facts

and Contentions upon which it intends to rely in support of its application (Points of

Claim) as it relates the questions set out in Order 1.

4. On or before 7 June 2018, the State is to file and serve a document entitled “State’s

Points of Response” which identifies:

a. the facts set out in the Points of Claim which are disputed by the State;

b. any additional facts or contentions relied upon by the State in opposition of the

Applicant’s claim; and

c. any further or alternative orders sought by the State.

5. On or before 14 June 2018, the other respondents who intend to participate in the

hearing of the preliminary questions set out in Order 1 (Participating Respondents)

and who wishes to dispute any of the facts set out in the Points of Claim are to file

and serve a document entitled “[That Respondent’s] Points of Response” which

identifies:

a. the facts set out in the Points of Claim which are disputed by the Participating

Respondent;

b. any additional facts or contentions relied upon by the Participating Respondent

in opposition of the Applicant’s claim; and

c. any further or alternative orders sought by the Participating Respondent.

3

Non-expert evidence

6. On or before 6 July 2018, the Applicant file and serve one or more statements

containing a summary of the proposed evidence of each of their proposed non-expert

witness.

7. On or before 3 August 2018, the State and the Participating Respondents file and

serve one or more statements containing a summary of the proposed evidence of each

of their proposed non-expert witnesses.

8. Without the leave of the Court, no party may lead evidence from a witness (other than

an expert witness) unless a summary of the evidence has been filed and served in

accordance with Orders 6 and 7 respectively.

Expert evidence

9. On or before 20 July 2018, the Applicant file and serve a copy of the report or reports

of any expert on whose evidence it intends to rely at the trial.

10. On or before 17 August 2018, the State and the Participating Respondents are to file

and serve a copy of the report or reports of any expert on whose evidence they intend

to rely at the trial.

11. Each expert’s report is to comply with the Federal Court’s Guidelines for Expert

Witnesses and is, amongst other things, to include a statement of the qualifications

and experience of the witness and an account of the fieldwork and other sources relied

upon in preparation of the report.

12. Upon the request of another party, a party who has filed an expert report shall within

14 days of such a request, allow the requesting party to inspect and, if requested,

provide at the requesting party’s expense, copies of all documents referred to in the

party’s expert reports which are unpublished or not reasonably accessible by the

requesting party’s experts.

Objections to expert evidence

13. On or before 7 September 2018, each party is to file and serve a notice identifying

any parts of any expert report to which it or they intend to object with a brief

statement identifying in each case the reasons for the objection.

14. The parties are to confer with a view to resolving any objections which are filed

pursuant to Order 13.

15. Any party seeking determination by the Court of an objection is, by 21 September

2018, to file and serve a consolidated schedule listing each objection, a short

4

statement of the grounds of the objection, and a short statement of the grounds on

which the opposing party resists the objection.

Conference of experts

16. The experts engaged by the Applicant and of any respondent who are to give evidence

in the trial are to attend a conference to be convened by a Registrar or Registrars of

the Court (the Registrar) at a time or date to be fixed by the Registrar, with a view to

identifying matters and issues about which their opinions are in agreement and about

which they differ.

17. The conference of experts may be reconvened from time to time as considered

appropriate by the Registrar and may be limited to experts of a particular discipline or

disciplines.

18. The participants in the Experts’ Conference are limited to the experts, the Registrar

and such Court staff as are required to assist the Registrar.

19. Within one week before the date of the Experts’ Conference, the Registrar convening

the conference is, in consultation with the Applicant and those respondents who have

filed an expert report pursuant to Orders 9 and 10, to circulate an agenda to the

participating experts.

20. Within 10 days of the conclusion of the conference of experts, the Registrar produce a

report for the use of the parties and the Court in identifying:

a. the matters and issues about which the opinions of the experts are in

agreement; and

b. the matters and issues about which their opinions differ.

21. Within 21 days of the completion of the Experts’ Conference, each of the parties is to

file any further reports from expert witnesses in response to reports of other experts

and as a consequence of the Experts’ Conference.

Other documentary evidence

22. On or before 7 September 2018, the Applicant is to file and serve an index of any

other documents that it intends to tender as evidence at trial, and make available for

inspection copies of the documents listed in the index.

23. On or before 21 September 2018, the State and any other Participating Respondent are

to file and serve an index of any other documents which they intend to tender as

evidence at trial, and make available for inspection copies of the documents listed in

the index.

5

24. On or before 28 September 2018, the parties are to file and serve an index of, and

copies of, documents which may be tendered at the trial, identifying:

a. those documents which the parties agree are admissible and can be tendered;

b. those documents which are not agreed and which the Applicant seeks to

tender;

c. those documents which are not agreed and which any of the respondents seek

to tender.

Statement as to cultural and customary concerns

25. Should the Applicant seek orders to take account of cultural or customary concerns in

accordance with r 34.121 of the FCR, the Applicant file an interlocutory application

seeking such orders by no later than 21 August 2018.

Submissions

26. On or before 29 September 2018, the Applicant file and serve an outline of

submissions which includes the main issues in dispute, any issues which are agreed,

and an overview of the case as that party sees it.

27. On or before 2 October 2018, the State and any Participating Respondent file and

serve an outline of submissions which includes the main issues in dispute, any issues

agreed, and an overview of the case as that party sees it.

General

28. With the assistance of the Registrar, the parties are, by 15 August 2018, to provide a

timetable for the conduct of the trial of the separate question (the hearing schedule).

The hearing schedule should include the parties’ best estimates of when each witness

will be called to give evidence; estimates of the length of cross-examination, whether

there is to be any evidence given on country, or alternatively, site inspections, whether

expert evidence is to be given concurrently, and other matters concerning the conduct

of the trial which the parties have identified.

29. In the event of any party failing to comply with these orders, the proceeding may be

listed by a Registrar of the Court on short notice, and any party may make an

application for the defaulting party to be dismissed as a party to the proceedings.

30. The matter is adjourned for a pre-trial directions hearing at 9 am on 28 August 2018.

31. There be liberty to the parties to apply.

6

32. The Applicant is to provide a copy of today’s orders to Cheetham Salt Ltd and the

Pitchi Richi Railway Preservation Society Incorporated.

Date that entry is stamped:

Deputy District Registrar

7

Schedule

No: (P)SAD6012/1998



Division: General

NATIVE TITLE ACTION FILED BY NUKUNU PEOPLE ON 30-SEP-1998 Applicant: LINDSAY JOHN THOMAS

Applicant: MARGARET ELIZABETH SMITH

Applicant: IAN CLARENCE WEBB

Applicant: HELEN RENAE WEBB

Applicant: DOUGLAS EDWARD ARTHUR TURNER

Applicant: FREDERICK GRAHAM

Respondent: DISTRICT COUNCIL OF ORROROO/CARRIETON

Respondent: ADNYAMATHANHA PEOPLE

Respondent: BARNGARLA NATIVE TITLE CLAIM

Respondent: GORDON S COUTLHARD

Respondent: DARYL KEITH AITCHISON

Respondent: DAVID ALLPORT

Respondent: STEPHANOS ATHANASOS

Respondent: DAVID BACKER

Respondent: IAN HARRY BACKLER

Respondent: LAKKANA BOONMAJAROEN

Respondent: BOSTON BAY ROCK LOBSTER PTY LTD

Respondent: ROY JAMES BANKS

Respondent: JAMES DOUGLAS BANKS

Respondent: BARRY J BOWYER

Respondent: DAVID BECK

Respondent: RONALD A BATES

Respondent: ROBERT WILLIAM BARTSCH

Respondent: BEN L BARNES

Respondent: JARRAD BARNES

Respondent: DONALD ROY BARRAND

Respondent: ADAM BARNES

Respondent: BARKER FISHERIES PTY LTD

Respondent: R W BAILEY

Respondent: JOHN BOZANIC

Respondent: LINDSAY DENE BOTT

Respondent: RUSSELL EDWIN BOORD

Respondent: BRONTE BAMPTON

Respondent: MICHAEL BALESTRIN

Respondent: ROBERT BAKER

Respondent: STEWART JOHN BUTSON

Respondent: ROBERT JOHN BUTSON

Respondent: BARTHOLOMEW BRETT BUTSON

Respondent: ROBERT ASHLY CHAMBERS

Respondent: CARINA ASSOCIATES PTY LTD

Respondent: CG SIMMS NOMINEES PTY LTD

Respondent: TONY D CUSTANCE

8

Respondent: JOHN COLLINSON

Respondent: ROGER M CUTTING

Respondent: WALTER PHILIP COOPER

Respondent: JEFFREY JOHN DALE

Respondent: IAN DEGILIO

Respondent: VALERY DREWER

Respondent: BARRY DREWER

Respondent: JOHN DUDURA

Respondent: CRAIG NEIL EDWARDS

Respondent: DAVID EDWARDS

Respondent: DR EDWARDS

Respondent: EF HENDRY PTY LTD

Respondent: TREVOR NORMAN EDWARDS

Respondent: GRAHAM GORDON FILMER

Respondent: LOVRE A GOBIN

Respondent: MALCOLM ETTRIDGE

Respondent: BARRY J EVANS

Respondent: CRAIG FLETCHER

Respondent: FROMAGER PTY LTD

Respondent: JOSIP GOBIN

Respondent: CHRISTOPHER FEWSTER

Respondent: CHRISTOPHER BADEN FEWSTER

Respondent: TREVOR GILMORE

Respondent: MICHAEL JAMES GUBBIN

Respondent: WILLIAM PHILIP HADLOW

Respondent: DAVID ENGE

Respondent: MARIO FABRIS

Respondent: DONALD GEORGE FEAST

Respondent: DEBRA LEA FERGUSON

Respondent: DAVID JOHN FOSTER

Respondent: WAYNE JEFFREY GALPIN

Respondent: DAVID FARADAY GILL

Respondent: SHANNON MAUREEN GILL

Respondent: SHAYNE MICHAEL FITZGERALD

Respondent: ROBERT JOHN HARDING

Respondent: GRAHAM FRANK HARROWFIELD

Respondent: RICHARD W HOWARD

Respondent: BARRY J HURRELL

Respondent: HUBERT BRIAN HURRELL

Respondent: VALDIS IEVINS

Respondent: BRIAN D JONES

Respondent: DAVID JOHN KENNEDY

Respondent: WARREN E LUDWIG

Respondent: ANTE LUKIN

Respondent: TONY KINGDON

Respondent: WILLIAM JOHN HENDRY

Respondent: STEPHEN B HINGE

Respondent: GF HARROWFIELD

Respondent: DE HARROWFIELD

Respondent: HERBERT NOEL HENDRY

Respondent: DENNIS HOLDER

9

Respondent: GJ HOOD

Respondent: PETER WAYNE HUTCHINSON

Respondent: PETER LAGOUDAKIS

Respondent: ANN LUKIN

Respondent: DAVID WILLIAM HALL

Respondent: KYM BRYAN MALLYON

Respondent: MERVYN H MARWOOD

Respondent: PETER JOSEPH MARTIN

Respondent: JOHN EDWARD MCGOVERN

Respondent: STEPHEN MORIARTY

Respondent: SIMON MANNERS

Respondent: DEAN LUKIN

Respondent: K R MULLAN

Respondent: EUGENE MONTGOMERY

Respondent: CRAIG DAVID MCCATHIE

Respondent: JOHN THORNTON MCCARTHY

Respondent: RENO MARTINOVIC

Respondent: VICTOR J MARSHALL

Respondent: ARTHUR MARKELLOS

Respondent: MARINE SCALE NET FISHERS ASSOCIATION

Respondent: TERRY K MANNERS

Respondent: PAUL D MANNERS

Respondent: ANTHONY PAUL MANNERS

Respondent: BRIAN POLLARD

Respondent: HAYDN JOHN O'BRIEN

Respondent: RAYMOND OTTEY

Respondent: JOHN PALEOLOGOUDIAS

Respondent: NEAL PALMER

Respondent: PETER PARISSOS

Respondent: ALLEN FRANCIS JAMES PITTAWAY

Respondent: ALAN PAYNE

Respondent: BRIAN K MUNDY

Respondent: JENNIFER M PURTELL

Respondent: BARRY POWER

Respondent: MATEO RICOV

Respondent: MILORAD RICOU

Respondent: RIBARI PTY LTD

Respondent: RHYONA PTY LTD

Respondent: ANDREW CHARLES PUGLISI

Respondent: MERVYN ALLAN PITTAWAY

Respondent: MAX POLACCO

Respondent: ROBERT TYRER PENNINGTON

Respondent: DAVID B MUNDY

Respondent: RODNEY SMITH

Respondent: SPENCER GULF AQUACULTURE PTY LTD

Respondent: DAVID SHERRY

Respondent: TREVOR SMITH

Respondent: PHILIP ROBINSON

Respondent: JOSIP SANTIC

Respondent: RONALD PETER ROWE

Respondent: MARK JAMES ROTHALL

10

Respondent: JOHN SPADAVECHIA

Respondent: WILLIAM HERBERT SMITH

Respondent: HELEN IVY SMITH

Respondent: MICHAEL SLATTERY

Respondent: KENNETH JOHN SINCOCK

Respondent: ROGER SAUNDERS

Respondent: S & Z LUKIN PTY LTD

Respondent: PETER RITTER

Respondent: EDWARD T SMITH

Respondent: ANNE ELIZABETH TAPLEY

Respondent: GRAHAM MARK TAPLEY

Respondent: BRENTON E TYRRELL

Respondent: WHITE POINTER FISHERIES

Respondent: B WALLER

Respondent: LILIANA VITLOV

Respondent: PETER DEAN VICKERS

Respondent: RITA VALCIC

Respondent: LAWRENCE JOHN VAHLBERG

Respondent: BILL TSOUPAS

Respondent: ELLINAS TOUMAZOS

Respondent: JEFFERY PAUL WAIT

Respondent: GRAHAM LESLIE WALDEN

Respondent: GREGORY WARD

Respondent: SCOTT WEAVER

Respondent: BRENTON SYMONS

Respondent: DOMONIC TATTOLI

Respondent: WAYNE JOHN TAYLOR

Respondent: RENE JOHN SPRUYT

Respondent: MICHAEL B TILLEY

Respondent: ROBERT THEAKSTONE

Respondent: THE FLINDERS RANGES COUNCIL

Respondent: DISTRICT COUNCIL OF MOUNT REMARKABLE

Respondent: EPIC ENERGY SOUTH AUSTRALIA PTY LTD

Respondent: LEON CHARLES WRIGHT

Respondent: MICHAEL H WILDE

Respondent: NORTHERN AREAS COUNCIL

Respondent: DISTRICT COUNCIL OF BARUNGA WEST

Respondent: RESOURCE MAPPING PTY LTD

Respondent: CORPORATION OF THE CITY OF PORT

AUGUSTA

Respondent: MINOTAUR RESOURCES LTD

Respondent: ANTONIO PETER YANCIC

Respondent: A H WOOD

Respondent: PETER ANTHONY WILLIAMSON

Respondent: OTTAWAY BROS PTY LTD

Respondent: AIRSERVICES AUSTRALIA

Respondent: TELSTRA CORPORATION LIMITED

Respondent: BASIN OIL PTY LTD

Respondent: ELECTRANET PTY LTD ABN 41 094 482 416

Respondent: SOUTH AUSTRALIAN APIARISTS ASSOCIATION

INC

11

Respondent: SOUTH AUSTRALIAN RECREATIONAL FISHING

ADVISORY COUNCIL INC (T/AS RECFISH SA)

Respondent: PORT PIRIE REGIONAL COUNCIL

Respondent: ALLIANCE PETROLEUM AUSTRALIA PTY LTD

Respondent: NATIONAL TRUST OF SOUTH AUSTRALIA

Respondent: VAMGAS LTD

Respondent: BRIDGE OIL DEVELOPMENTS PTY LTD

Respondent: ORIGIN ENERGY RESOURCES LTD

Respondent: REEF OIL PTY LTD

Respondent: SANTOS (BOL) PTY LTD

Respondent: SANTOS LTD

Respondent: DELHI PETROLEUM PTY LTD

Respondent: SANTOS PETROLEUM PTY LTD

Respondent: ST JOHN AMBULANCE AUSTRALIA SA INC

Respondent: DEAN JAMES BARNES

Respondent: KUYANI ASSOCIATION


LTD

Respondent: WILDCATCH FISHERIES SA INC

Respondent: NYRSTAR PORT PIRIE PTY LTD ACN 008 046 428

Respondent: COMMONWEALTH OF AUSTRALIA

Respondent: SANTOS (NARNL COOPER) PTY LTD

Respondent: SA POWER NETWORKS (FORMERLY KNOW AS

ETSA UTILITIES)

Respondent: BHP BILITON OLYMPIC DAM CORPORATION

PTY LTD


SOUTHERN FLINDERS RANGES TOURISM &

EVENTS STRATEGY & ACTION PLAN

1│Southern Flinders Tourism & Events Strategy and Action Plan

The Southern Flinders Ranges Tourism & Events Strategy & Action Plan

The start of something bigger…

2017/18 – 2019/20


Southern Flinders Tourism & Events Strategy and Action Plan

Contents Acknowledgement of Country ................................................................................................... 3

Message from the Mayors ......................................................................................................... 4

Executive Summary .................................................................................................................... 5

The Strategic Planning Framework ............................................................................................ 6

Purpose................................................................................................................................... 6

The State and Region of Tourism – Now and the Future .......................................................... 7

The Current Situation ............................................................................................................. 7

Future Growth Potential ............................................................................................................ 8

External factors and emerging trends affecting tourism ........................................................... 8

Vision, Mission, Values and Priorities ........................................................................................ 9

Our Regional Vision ................................................................................................................ 9

Our Tourism Mission Statement ............................................................................................ 9

Our Tourism Values ................................................................................................................ 9

Our Tourism Priorities ............................................................................................................ 9

Our Tourism and Events Plan ................................................................................................... 10

Glossary .................................................................................................................................... 12


Acknowledgement of Country

Thalpiri Yarta by Jessica Turner, Nukunu artist

The Port Pirie Regional Council acknowledges the Nukunu people as the traditional owners and custodians of the lands of the Port Pirie Township and northern regions and the Kaurna people in southern parts of the region. We honour their ongoing cultural and spiritual connections to country and pay our respects to their Elders past and present. We respect the cultural heritage, customs and beliefs of all Indigenous peoples and extend that respect to other Aboriginal and Torres Strait Islander people who live in the region.

“Thalpiri Yarta” is the Nukunu name for Port Pirie.

The Port Pirie region was once used as a central location for all Aboriginal groups and tribes from around the area to meet and come together to trade materials and other products.

In my painting I have incorporated Port Pirie and the Pirie River and interpreted how the area was used as a meeting place. We also believe the hills and region was also created by the Great Dreamtime Serpent “Akurra”, which I have also included to represent the Hills. I also wanted to include the “Yirityi”, Crab, which is also well known in Port Pirie and Coastal area.

Jessica Turner June 2017


Message from the Mayors As the Mayors of the Southern Flinders Ranges Councils, we are proud of our region and what it offers to residents and visitors. Tourism is a significant industry across the Flinders Ranges and Outback, with an annual expenditure of over $360 million across all areas of the region. The economic impact of tourism spreads further than the direct tourism industry, creating additional social and cultural experiences in the region and supporting a greater range of economic opportunity for residents. The labour intensive nature of tourism businesses contributes significantly to local employment. The Port Pirie and Southern Flinders Ranges Councils have a renewed and revitalised commitment to the industry with the development of a Southern Flinders Tourism & Events Strategy and Action Plan. This document provides a focused and strategic approach to regional tourism marketing and economic development. Tourism investment requires operators to have confidence in the stability and potential growth in the region. We will be working closely with the South Australian Tourism Commission (SATC), South Australian Tourism Industry Council (SATIC), Southern Flinders Tourism & Taste (SFT’n’T) and other local producers and tourism operators and Regional Development Australia (RDA) Yorke & Mid-North. These networks, as well as the support of the District Council of Mount Remarkable, District Council of Orroroo Carrieton, District Council of Peterborough, Northern Areas Council and Port Pirie Regional Council, provide a strong basis to continue to build the future environment for tourism businesses and a positive experience for visitors to our region. We endorse the Strategy and Action Plan as a working document that conveys our unity of focus and purpose towards the ever increasing role that tourism plays in our regional economy.

Mayor Colin Nottle Cr Kathie Bowman - Chairman Mayor Ruth Whittle OAM

Mayor Denis Clark Mayor John Rohde


Executive Summary The Southern Flinders Ranges Tourism & Events Strategy and Action Plan will support the Southern Flinders Ranges tourism economy to achieve its potential share of the total Flinders Ranges and Outback tourism expenditure, estimated at $452 million per annum by 2020, and help deliver a resilient and diverse regional economy. The Building the Lucky Country report by Deloitte (2014) identified tourism as one of the five super growth industries set to drive the “post mining boom” in Australian economy. This is reflected in tourism as an important driver of the Flinders Ranges economy, generating $379 million in expenditure and attracting 2.8 million visitor nights per year. There are 529 tourism businesses across the region creating significant employment opportunities This Action Plan also aligns with the South Australian Tourism Plan 2020 and focuses on five key priority areas: 1. Driving Demand 2. Creating a Collaborative Culture 3. Supporting Port Pirie and Southern Flinders Businesses 4. Increasing Awareness of the Value of Tourism, and 5. Using Events to Drive Visitation Priority actions in Driving Demand will include the development of a Southern Flinders Tourism Marketing Plan, focused on experience seekers and the recreational vehicle market, with the primary target market being South Australians, with a particular focus on short holidays. Interstate marketing activity will target Victoria and New South Wales with a key focus on the camping and caravan travellers. Priority actions in Creating a Collaborative Culture will include regular tourism industry networking events and joint promotions across the neighbouring tourism regions – including the Upper Spencer Gulf, Burra and Clare, the Copper Coast and Yorke Peninsula. Port Pirie and Southern Flinders Businesses will be encouraged to join Southern Flinders Tourism & Taste (SFT’n’T) and supported to list their products and events on the Australian Tourism Data Warehouse (ATDW), develop and enhance their social media use and facilitate holiday packages. The overall measures of success created by the collective actions laid out in this plan will include: growth in expenditure to achieve and maintain our share of the $452 million per annum by 2020, an increase in overnight visitors and visitor nights through the development of new accommodation options, plus the delivery of new events all based on improving the growth rate when compared with the previous three years. The plan also identifies local gaps in tourism product and sought after experiences which will create opportunities for future tourism development and growth. The plan and its targets will be reviewed and revised each year.


The Strategic Planning Framework

Purpose This Tourism & Events Strategy and Action Plan is a plan that aligns with the South Australian Tourism Plan 2020. The South Australian Tourism Plan’s full potential is set to exceed $8.0 billion in tourism expenditure by 2020. The Southern Flinders Tourism Strategy and Action Plan’s full potential is realised through achieving an identifiable share of the Flinders Ranges & Outback projected expenditure of $452 million by 2020. The purpose of the Tourism Strategy and Action Plan is to act as a blueprint and guide for the tourism development activities of the Southern Flinders and key tourism industry stakeholders – both within and external to the Region. This is a plan for the Southern Flinders tourism industry, from small to medium-sized businesses, associations and related industries working in wine and food, visitor information centres, service providers and communities and addresses actions across all levels of government. This plan will provide direction for investment in Southern Flinders regional tourism so that the industry can develop, enhance and facilitate growth in the regional economy. This plan will provide the foundations for:

• A well promoted and understood tourism region, within the greater Flinders Ranges & Outback

• A culture of collaboration amongst all stakeholders in regional tourism

• A profitable flourishing tourism industry that is recognised as a core part of the Port Pirie &

Southern Flinders economy

• Significant job growth contributing to a resilient, vibrant and sustainable collection of communities

• Supporting social, cultural and environmental outcomes as well as economic development

• Offering experiences with wide seasonal appeal and regional authenticity that create strong

word of mouth marketing and repeat visitation

• Consumers understanding our competitive advantage and the depth and diversity of our experiences and therefore the desire to visit in the near future


The State and Region of Tourism – Now and the Future

The Current Situation Tourism directly employs 31,000 South Australians and makes a substantial contribution to the State economy. This level of employment is three times the number employed by the mining industry. Adelaide generates 56% of total visitor expenditure in South Australia and the regions generate 44%; however, given that the Australian Bureau of Statistics reports that only 23% of the State’s population live outside of Adelaide, tourism expenditure is an important economic driver for regions. Tourism expenditure in the Flinders Ranges & Outback as a percentage of total economic output is more than double that for Adelaide, demonstrating the importance of tourism in the region. Because of its importance there are significant investments in tourism made each year by State and Local Government and by tourism businesses. As a result, the Flinders Ranges & Outback economy receives tourism expenditure of $379 million per annum generated by 529 businesses that create significant employment opportunities. It is essential for the tourism industry to work cooperatively with Adelaide, as research consistently shows that visitors to South Australia have the highest satisfaction when their visit includes a mix of both Adelaide and regions. Hence, a vibrant tourism industry in the Southern Flinders Ranges is important to South Australia, and Port Pirie and the Southern Flinders Councils must be proactive in targeting the Adelaide visitor offering regional experiences that maximise visitor satisfaction. It is reported that the Flinders Ranges & Outback receives 2.8 million visitor nights per annum. By origin, the majority of all visitor nights are from intrastate (62%) compared to interstate (32%) and international (6%).


Future Growth Potential The South Australian Tourism Plan 2020 reports potential expenditure for South Australia of $8 billion per annum by 2020, up from $5.1 billion in December 2013 – recent reporting has shown this is likely to be exceeded. Today that expenditure has risen to $6.3 billion. Tourism expenditure in the Flinders Ranges & Outback has the potential to reach $452 million by 2020. Several factors will determine growth including the actions embodied in this plan and the investment by all stakeholders in its implementation. The alignment of this plan with the South Australian Tourism Plan 2020 is an important step to increase collaboration. The Tourism Action Plan will ensure that the South Australian Tourism Commission, Port Pirie and the Southern Flinders Ranges Councils collaborate to enable the tourism industry to realise new development opportunities. Visitor services, including the accredited Visitor Information Centres and Visitor Information Outlets, are vitally important for growth because exceptional visitor services increase yield per visitor.

External factors and emerging trends affecting tourism Some of the key external factors affecting the South Australian tourism industry through to 2020 include:

• Increased usage of digital and social media • Continued ageing population • Rise in inbound visitation, particularly from Asia • Movements in the Australian dollar • Slowing outbound passenger growth • Continued focus and importance of experiences

Awareness of emerging trends and gaps in local tourism products and experiences will create new development opportunities, such as:

• Local produce including art, food and wine experiences • Nature based experiences including walking trails • Health and wellness activities • Waterfront accommodation and waterfront dining facilities • Tours featuring wine, food and history • Visits to food processing facilities and orchards • Cycling trails including mountain bike trails • Multicultural and Aboriginal experiences • Destination weddings • Adrenalin activities


Vision, Mission, Values and Priorities

Our Regional Vision The Southern Flinders Ranges tourism industry will be collaborative, innovative, sustainable, and highly profitable – generating and growing tourism demand. By 2020 the Southern Flinders Ranges will have established high appeal to domestic, intrastate and interstate visitors – providing an integrated experience that encourages longer stays and return visits. Our Tourism Mission Statement The Southern Flinders Tourism networks contribute to a vibrant and sustainable tourism economy through leadership, representation, information sharing and strategic projects. Our Tourism Values The Southern Flinders Tourism networks operate for the greater good of the region with the following values: impartiality, independence, credibility, transparency and accessibility. Our Tourism Priorities

1. Create a Southern Flinders entity, with the support of the South Australian Tourism Industry Council (SATIC).

2. Redevelop Port Pirie’s Visitor Information Centre (VIC) model – both in staffing and interior

design.

3. Revamp the marketing strategy for the Region: • New Brand image for the Southern Flinders Ranges; • Revamped Visitor Guide to entice, rather than over-inform; • A focus on day-trip options and multi-day stays including: food/wine, historical trails,

arts and culture, eco-tourism, adventure tourism, and technology tourism.

4. Enhancement of the current Heritage Rail Trail and the development of further Southern Flinders Ranges Self-Guided Tours, with new signage and Augmented Reality (AR) options.

5. Develop, prepare and maintain an extensive and varied Events Calendar for the Southern

Flinders, with both sporting and non-sporting options.

6. Replication of the Peterborough ‘Free self-contained RV parking’ model to encourage longer stays and increased Regional spending.

7. Investigate the opportunity to establish a Marine Habitat on the Port Pirie waterfront,

including a feasibility study.

8. Further development of nature-based tourism, including nature walks, adventure trails and 4WD tracks.


Our Tourism and Events Plan Aligning with our nine Tourism Priorities, it is determined that the initial 2017-20 direction will focus on achieving the following outcomes. As advised, outcomes are subject to annual review:

AIM: Create a Southern Flinders entity, with the support of the South Australian Tourism Industry Council (SATIC) What we will do What success looks like Identify our target market and explore the potential Economic Development outcomes

Increased visitor numbers, increased bed stay nights, increased return visitation

Work across Councils to identify each areas’ unique identifiers

Formally identify the current set of attractions that each Council can offer the SFR visitor and integrate them into the day-trip model

Work with SATIC to develop our place in the broader Flinders Ranges & Outback market

The formal recognition of the Southern Flinders Ranges, within the Tourism Industry Sector

Work across the Councils to ensure a singular purposeful vision, with individualistic input and recognition

An integrated approach of Councils working together, as well as independently, to ensure long-term viability and on-going development

AIM: Redevelop Port Pirie’s Visitor Information Centre model – both in staffing and interior design; What we will do What success looks like Research/investigate the most appropriate structure to deliver the new strategy for the VIC

The right people, with the right skills, delivering improved tourism services

Formalise training and development Certified achievements for staff, via TAFE (SA) Change staff-visitor relationship focus Increased engagement with visitors, as hosts,

encouraging longer stays Redesign and resource interior redevelopment of the VIC

A 21st Century style Visitor Experience Centre that serves as a multi-purpose venue for visitors and showcase local produce, arts and wine.

AIM: Revamp the marketing strategy for the Region: What we will do What success looks like New Brand image for the Southern Flinders Ranges

A recognizable, memorable branding that is featured through the Region

Revamped Visitor Guide to entice, rather than over-informing

A fresh, new look guide, which will showcase Regional offerings and include incentives to visit, driven by a philosophy of ‘day trips’

Website and social media presence Increased traffic to the various social media forms

Work with SFT’n’T to determine current membership offering

Increased membership for SFT’n’T with a Regional network focus

Work across the five Councils to identify current and potential offerings

An up-to-date list of existing and new businesses that is packaged to maximize tourism experiences

Assisted development and promotion of trails and offerings

Concise printed and online seasonal programs with wide-ranging appeal, readily available


AIM: Enhancement of the current Heritage Rail Trail and the development of further Southern Flinders Ranges Self-Guided Tours, with new signage and Augmented Reality (AR) options.

What we will do What success looks like Work towards the development and design new Heritage signage

Brighter, informative signage along a refreshed trail

Work with Armsign to develop new self-guided trails

Short, medium and long self-guided tours of Port Pirie and surrounds

Investigate the inclusion of Augmented Reality (AR)

A Bluetooth technological option to enhance the Heritage walk

AIM: Develop, prepare and maintain an extensive and varied Events Calendar for the Southern Flinders, with both sporting and non-sporting options; What we will do What success looks like Liaise across Councils to identify current offerings

A comprehensive Annual Calendar of events – regularly updated with new offerings

Work across the Region to develop new and enticing event opportunities

Delivery of one major sporting and one non-sporting event in 2018, as well as a calendar of events, both sporting and non-sporting

AIM: Replication of the Peterborough ‘Free self-contained RV parking’ model to encourage longer stays and increased Regional spending. What we will do What success looks like Explore the development of self-contained RV parking within Port Pire and across the Southern Flinders Ranges Councils

Self-contained RV parking on the land situated on the opposite site of the John Pirie Bridge and other identified sites across the Region

Explore the cost and viability of Port Pirie shore front pop-up eateries

A range of options, which encourage use of the new Foreshore Area

AIM: Investigate the opportunities to establish a Marine Habitat on the Port Pirie waterfront, including a feasibility study. What we will do What success looks like Engage in consultation to determine viability Identified cost and timeline potential, within

next year’s Business Plan AIM: Further development of nature-based tourism, including nature walks, adventure trails and 4WD tracks. What we will do What success looks like Work with DEWNR to identify best practice and achievable outcomes

Establishment of nature walks, gorge trails, Adventure options and 4WD tracks


Glossary

AR – Augmented Reality ATDW – Australian Tourism Data Warehouse DAP – Destination Action Plan DEWNR – Department of Environment, Water and Natural Resources DPTI - Department of Planning, Transport and Infrastructure DSD – Department of State Development PIRSA – Department of Primary Industries and Regions SA PPRC – Port Pirie Regional Council RDA – Regional Development Australia RTO – Regional Tourism Organisation RTS – Regional Tourism Strategy SATC – South Australian Tourism Commission SATIC – South Australian Tourism Industry Council SFR – Southern Flinders Ranges SFT’n’T – Southern Flinders Tourism & Taste TA – Tourism Australia TRA – Tourism Research Australia VIC – Visitor Information Centre (accredited – Yellow ‘i’) VIO – Visitor Information Outlet (non-accredited – White ‘i’)

Why not stay one more night…


DOG AND CAT MANAGEMENT BOARD

2018/2019 - DOG REGISTRATION FEE

SCHEDULES

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Level 9

81 - 95 Waymouth Street Adelaide SA 5000

GPO Box 1047 Adelaide SA 5001

Ph: 08 8124 4962 Fax: 08 8124 4648

ABN 48 100 971 189

www.dogandcatboard.com.au

Ref: DEWNRD-00012829 To the Chief Executive Officer In the past year, changes to the Dog and Cat Management have commenced, which impact on setting dog registration fee setting. This correspondence sets out issues your council should consider, in setting dog registration fees for the 2018-18 dog registration year.

From 1 July 2018, dog owners will be able to pay their dog registration fees through the new Dogs and Cats Online (DACO) system. This will require councils to make a number of active decisions.

Please review the attached information and share with the relevant officers in your council. These may include finance, IT, customer services as well as your regulatory service teams.

Please also keep the checklist we have provided. This contains a useful summary of decisions to be made and tasks to be completed, as DACO is implemented.

Issues for your council to consider include:

1. Are you happy to join the approach adopted by most SA councils or will you require a local solution. The latter may involve resourcing issues for you.

2. Setting Dog Registration and other Fees, through DACO.

3. Discounts for Centrelink Concession Card Holders.

4. Administrative Fees for transferring a dog to a new council area.

5. Remitting fees to the DCM Board: proposed process.

6. Cat Registration options.

DACO will provide significant opportunities for councils to find efficiencies and save money, while improving services to your community.

Working through the issues raised in this correspondence will enable you to tailor service-provision and resourcing issues to the needs and capacity of your council.

Yours sincerely

Dr Felicity-ann Lewis Chairperson Dog and Cat Management Board


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Attachment 1

Council discretion vs State-wide consistency.

As a result of the changes commencing on 1 July 2017, councils now have complete discretion to set

dog registration fees, the discounts you will offer and what evidence is required before a discount is

given. Councils no longer need approval from the Minister.

Each year, DACO will enable each council to set their fee categories, to set the fee for each category

and to determine what discounts it offers. DACO will also enable councils to decide when late fees apply,

etc.

However, in designing and building DACO, we have had to make some decisions requiring a consistent

approach, throughout the State. In these areas, councils can still elect to take a divergent approach.

However, if a council wishes to charge a fee that DACO is not be able to automatically manage, Council

will need to manage these transactions at their front counter. These issues are set out below.

Setting Fees through DACO.

DACO includes a check-box for all of the dog registration fee and discounts categories currently in use in

SA. This includes the following:

Training

Concession (only DVA Gold, DVA White, Senior Health, Health Card, Pensioner)

Microchip

Desexing

Working dog

Greyhound racing

Dog business

Immunisation

Assistance

Dog Business

Once each year, councils will be prompted to determine:

Which fee categories they will offer (eg for Microchipped dogs, microchipped and desexed (ie a

Standard Dog), microchipped, desexed and trained, etc. Recent changes to the Dog and Cat

Management Act mean that councils could have as few as two categories (ie a Standard and

Non-Standard Dog).

To set a dollar amount for each fee category.

To decide the size of each discount.

To set other fees contemplated by the Act (eg Late fees, Impounding fees.)

See a mock-up of the relevant page in DACO, in Attachment 3.

Note that councils do not need to set a fee in each possible category. The only dog registration

categories that must be offered are:

Entire, un-microchipped dogs (ie a ‘Non-standard dog’).

Desexed and Microchipped dogs (ie a ‘Standard dog’ – should be 50% of the fee of a non-

standard dog).

Dog kennel or breeder business (section 35)

Assistance dogs (which must be free).


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Councils will be able to choose as many of the additional categories as they wish, to suit their local

communities.

Discounts for Centrelink Concession Card Holders

Most councils offer dog registration discounts for concession card holders. We estimate that 20-30% of

dog owners are concession card holders.

Currently, no council in SA operates a dog registration system that enables such a concession card

holder to pay their registration fees online. Therefore, most payments for new dog registrations, where

the owner is a concession card holder, are made at the council’s front counter or over the phone.

DACO will enable concession card holders to verify their status instantly, online. Once verified, DACO

will then charge the owner the relevant discounted dog registration fee, for that person. This will result in

significant reductions in the number of transactions that council staff must process over the counter.

DACO will not retain information from Centrelink. DACO, through the interface with Centrelink, will

merely verify that, on the date of the transaction, the owner was entitled to a concession.

Centrelink will verify if the dog owner is entitled to the following concessions:

1. DVA “Gold” Card

2. DVA “White” Card

3. Pensioner Card

4. Senior Health Card

5. Health Card

Councils can choose which concessions they wish to offer, from this list.

All concession statuses will be permanent for that owner, except the “Health Card” (which is the card

used by most unemployed people), which will require the owner to re-validate the details each

registration year, in order to keep the discount.

Councils may also decide to offer additional concessions. However, DACO will not be able to process

these, without the assistance of council staff. Applicants will need to speak to someone at their council

about their eligibility for any other concession categories, offered by the council and have their

registrations processed with the assistance of council staff.

Council officers will have the power to indicate on DACO, that they have granted a particular dog owner

concession status.

Councils should therefore make a decision about which concession card categories they will offer

discounts for. The Board recommends that each council offer the Centrelink concessions, set out above.

Councils are entitled under the Act, to offer additional discounts. If a council wishes to offer additional

discounts, they should consider the resourcing issues, for customer-facing staff.

Administrative Fees for transferring a dog to a new council area.

Currently, many councils set a fee to transfer dog owners and/or to enable an owner to transfer their

registration from one council area to another. These fees recognise the administrative work required by

council officers, to effect the process as well as the costs associated with providing owners with new dog

discs for their council.


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After DACO commences, owners will update most information, themselves. Owners will record a change

of address and, if they sell a dog, they will record the contact details of the new owners on DACO. DACO

will send the new owner an email, requested they log in and provide the details required. This has

provided the opportunity to provide Lifetime registration disc numbers, so that a dog registered in one

council can retain the same dog disc number when they move to another council. This will largely

eliminate the need to issue a new disc upon moving councils.

Therefore owners, through DACO, will self-manage transfer processes, and as such DACO will not

charge a transfer fee.

By making this process free and as easy as possible, we hope to maximise the number of people who

keep their records up to date. This makes DACO a more useful tool, for animal management officers in

the field.

Some owners will still come into council offices, call or correspond with their council. Under the Act,

Councils are still entitled to set (or retain) a transfer fee. However, DACO will not collect transfer fees. If

council decides to retain a transfer fee, they will need their own business procedures, to manage the

process.

Remitting fees: proposed process

The new Dog and Cat Regulations provide that if council collect any dog registration fees, they must

remit 12% (24% for metropolitan councils) to the Board. If the Board (through DACO) collects any dog

registration fees, it must remit 88% (76% for metro) to the relevant council.

These Regulations reflect that, no matter how easy the DACO system is to use, a small percentage of

owners will still want to attend their council offices and interact with a person. We hope this percentage

will reduce over time, as people become more IT-savvy, more comfortable with online transactions and

more aware of DACO’s functionality. Therefore councils will still collect a proportion of dog registration

fees.

From 1 July 2018, DACO will become the dog register for each council and the official record of all

transactions. If a person pays their fee at the front counter of a council, for example, the council officer

will record these details in DACO.

Council finance managers have been concerned that, if councils are collecting a pool of dog registration

money, council will no longer have their own register to reconcile the payment against.

The Local Government Financial Managers Group has proposed an alternative, hopefully simpler,

system:

Council staff will still assist customers who visit council offices to make dog registration

payments.

Council officers will enter data directly into DACO. Officers will also assist customers to make

payments directly into DACO (eg by credit card, Bpay, etc).

If the dog owner pays by cash or cheque, council will accept the payment, as the agent of the

DCM Board. This will be indicated in DACO.


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Councils will then transfer 100% of dog registration payments received to the Board. Payments

made should equal the total of the individual cash & cheque payments made at council offices

(and already recorded in DACO).

On a regular basis, the Board will remit to each council’s their statutory percentage of:

o payments made by owners directly into DACO; plus

o the 100% collected at council from councils and subsequently send to the Board.

NB The statutory percentage is 88% for rural councils and 76% for metro. Payments will be made

five times a year. Monthly for the first quarter of the dog registration year (July, August &

September) and then after quarter 2 (December) and after quarter 4 (June).

The Board supports this approach.

Cat registration

DACO can be used to manage cat registration, if a council elects to adopt this option. Using DACO for

this purpose is simply a matter of clicking the appropriate buttons and setting a fee.

Note that, to introduce a cat By-law, Councils will first need to pass appropriate By-laws.

Importantly, by serving as the state’s cat microchip register, councils will gain useful insight into the cat

ownership profile for their council and the number of cat owners that ‘do the right thing’ and adhere to

The Act by microchipping and desexing their cats. This information may prove useful for your council

when considering the viability of initiating your own cat registration by-law.


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Attachment 2

Checklist

In preparation for the commencement of DACO, we recommend that each council take the following

action. Some of these decisions are:

Traditionally made as part of a council’s budget-setting process; and

Likely to require a decision by your elected members.

Decide which dog fee categories your councils wishes to offer in 2018-19. We recommend that

you use the page from DACO, attached.

Determine a fee, for each dog registration fee category.

Decide whether you will set a late fee and, if so, when this will apply from.

Decide whether you will continue to charge a transfer fee (The DCM Board recommends that

these fees be abolished).

Decide which concession cards your council will accept (The DCM Board recommends all of the

Centrelink concession cards, listed in this document).

Make decisions about other fees permissible under the DCM Act (eg impounding fees, section 35

dog business registration fees).


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Attachment 3

This shows that the council can set the following configurations:

Whether they charge for dog registrations

Whether they charge for cat registrations

Whether they charge a late fee and if so, what the fee is and when it starts to be applied

Whether their counter staff can waive late fees

Whether registrations that include uploaded evidence (such as microchip registration and de-

sexing certificates) have to be viewed and approved by the council prior to accepting payment

from the customer.

The below shows that they can select which concessions they will accept (NB DVA and DVA health card

will be added to this list prior to golive). This also shows where they indicate the maximum number of

dogs/cats allowed on properties (NB – this will not prevent registrations but will notify council when an

owner exceeds this number)


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This shows what the council fee structure page will look like – they will have to have a line item for each

fee type they offer:

This shows how the fee structure is created for a council (NB – this is a work in progress so ‘guide dog’

will be ‘assistance dog’ and there will be mandatory fees e.g. standard and non-standard and assistance

and then council can add others that they may wish to add). The maximum they can have include checks

for the following configurations:

concession status

microchip status

desexing status

immunisation status

training status

Working dog

Greyhound racing

Dog business

Assistance dog (no dollar fee)

puppy (dog must be under 6months)

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Council Non Standard Standard

Kimba, District Council of $30.00 $15.00

Peterborough, District Council of $33.10 $16.60

Coober Pedy, District Council of $35.00 $17.50

Cleve, District Council of $40.00 $16.00

Mount Remarkable, District Council of $40.00 $20.00

Orroroo Carrieton, District Council of $40.00 $20.00

Outback Communitys Authority $40.00 $20.00

Tatiara District Council $40.00 $20.00

Wudinna District Council $40.00 $20.00

Naracoorte Lucindale Council $45.00 $22.50

Coorong District Council $50.00 $25.00

Elliston, District Council of $50.00 $25.00

Franklin Harbour, District Council of $50.00 $25.00

Karoonda East Murray, District Council of $50.00 $25.00

Adelaide Plains Council $50.00 $25.00

Mount Gambier, City of $50.00 $25.00

Renmark Paringa Council $50.00 $25.00

Southern Mallee District Council $50.00 $25.00

Wattle Range Council $50.00 $25.00

Robe, District Council of $54.25 $24.40

Goyder, Regional Council of $55.00 $27.50

Lower Eyre Peninsula, District Council of $55.00 $27.50

Clare and Gilbert Valleys Council $56.00 $28.00

Ceduna, District Council of $60.00 $30.00

Northern Areas Council $60.00 $30.00

Port Augusta City Council $62.00 $31.00Whyalla, Corporation of the City of $64.00 $32.00

Copper Coast, District Council of $65.00 $32.50

Grant, District Council of $65.00 $32.50

Playford, City of $65.00 $32.50

Roxby Downs, Municipal Council of $65.00 $32.50

Salisbury, City of $65.00 $32.50

Tumby Bay $65.00 $32.50

Walkerville,Corporation of the Town of $65.00 $33.00

Barunga West, District Council of $70.00 $35.00

Campbelltown City Council $70.00 $35.00

Flinders Ranges Council $70.00 $35.00

Kingston District Council $70.00 $35.00

Light Regional Council $70.00 $35.00

Loxton Waikerie, District Council of $70.00 $28.00

Marion, City of $70.00 $35.00

Mid Murray Council $70.00 $35.00

Norwood, Payneham & St Peters, City of $70.00 $35.00

Onkaparinga, City of $70.00 $45.50

Port Pirie Regional Council $70.00 $35.00

Prospect, City of $70.00 $35.00

Tea Tree Gully, City of $70.00 $35.00

Wakefield Regional Council $70.00 $35.00

Adelaide City Council $73.00 $36.50

Gawler, Town of $75.00 $37.50

Mount Barker, District Council of $75.00 $37.00

Murray Bridge, Rural City of $75.00 $30.00

Port Adelaide Enfield, City of $75.00 $37.50

Victor Harbor, City of $75.00 $37.50

Barossa Council, The $80.00 $40.00

Berri Barmera Council $80.00 $40.00

Burnside, City of $80.00 $40.00

Holdfast Bay, City of $80.00 $40.00

Streaky Bay, District Council of $80.00 $40.00

Unley, City of $80.00 $40.00

West Torrens, City of $80.00 $40.00

Yankalilla, District Council of $80.00 $40.00

Yorke Peninsula Council $80.00 $40.00

Port Lincoln, City of $84.00 $42.00

Mitcham, City of $85.00 $42.50

Alexandrina Council $87.00 $40.00

Adelaide Hills Council $90.00 $45.00

Charles Sturt, City of $100.00 $50.00Kangaroo Island Council $100.00 $40.00

AVERAGE $64.47 $31.88

AVERAGE

Council Non Standard Standard

All Councils $64.47 $31.88

Metro Councils $74.61 $37.92Regional Cpouncils $60.89 $29.75 $4.75


CARETAKER POLICY REVIEW

Caretaker Policy

under Section 91A of the Local Government (Elections) Act 1999

Caretaker Policy adopted 9 March 2010 Last Reviewed 28 March 2018 Next Review Date March 2022

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022

GSD20 Version 3, 9 Governance, 9.63 Policies, 9.63.1.1 Caretaker Policy Page 2 of 16

CONTENTS INTRODUCTION.............................................................................................................................. 3 1. POLICY STATEMENT.................................................................................................................. 4 2. APPLICATION OF POLICY.......................................................................................................... 4 3. OUTLINE ......................................................................................................................................4 4. ‘ELECTION PERIOD’ .................................................................................................................. 5 5. PURPOSE ................................................................................................................................... 5 6. SIGNIFICANT DECISIONS......................................................................................................... 6 6.1 Scope..........................................................................................................................................6 6.2 'Designated decisions' prohibited by the Local Government (Elections) Act 1999 .......... .........6 6.3 Scheduling consideration of designated decisions.................................................................... 7 6.4 Decisions made prior to an 'election period'.............................................................................. 7 6.5 Other significant decisions which are prohibited by operation of this Policy.............................. 7 6.6 Role of the Chief Executive Officer............................................................................................ 7 6.7 Considerations for urgent decisions ........................................................................................ .8 7. USE OF COUNCIL RESOURCES ........................................................................................,.... 9 7.1 Council Publications During an ‘Election Period’....................................................................... 9 7.1.1 Prohibition on publishing certain materials during an 'election period' .................................. 9 7.1.2 Council website......................................................................................................................10 7.1.3 Other Council publications .................................................................................................... 11 7.2 Attendance at Events and Functions During and ‘Election Period’ .......................................... 11 7.2.1 Events etc staged by external bodies ................................................................................... 11 7.2.2 Council events and functions................................................................................................. 11 7.2.3 Addresses by Council Members ..................................................................................... ......11 7.2.4 Publication of promotional material........................................................................................ 11 7.3 Access to Council Information ..................................................................................................12 7.3.1 Information and briefing material ......................................................................................... .12 7.4 Media Service ...........................................................................................................................12 7.4.1 Media advice....................................................................................................................... . .12 7.4.2 Media releases / spokespersons ........................................................................................ ..12 7.4.3 Publicity campaigns ............................................................................................................. .13 7.4.4 Council Members ................................................................................................................. .13 7.4.5 Council employees................................................................................................................ 13 7.5 Council Staff Responsibilities During and Election Period .................................................... ..13 7.5.1 Correspondence ................................................................................................................. .13 7.5.2 Activities that may affect voting............................................................................................ 13 7.6 Equity in Assistance to Candidates ........................................................................................ 14 7.6.1 Candidate assistance and advice ........................................................................................ 14 7.6.2 Election process enquiries ................................................................................................. .14 7.6.3 Expenses incurred by Council Members ........................................................................... .14 7.6.4 Council branding and stationery ........................................................................................ .14 7.6.5 Support staff to Council Members ..................................................................................... .14 7.6.6 Equipment and facilities ..................................................................................................... 15 7.7 Public Consultation During an ‘Election Period’ .....................................................................15 7.7.1 Prohibition ......................................................................................................................... .15 7.7.2 Approval for public consultation.......................................................................................... 15 7.7.3 Community meetings ........................................................................................................ .15 8. HANDLING CODE OF CONDUCT COMPLAINTS DURING AN ELECTION PERIOD........... 16 9. COUNCIL ENDORSEMENT ................................................................................................... 16

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


INTRODUCTION The Local Government (Elections) (Miscellaneous) Amendment Act 1999 was assented to on 5 November 2009 and brought into effect on 21 December 2009. This Act provides for a number of amendments to the Local Government (Elections) Act 1999, the most important of which for these purposes is the introduction of mandatory caretaker provisions. These provisions require the adoption of a caretaker policy to govern the conduct of the Council (Council Members) and its staff during the election period for a general election. This Caretaker Policy has been prepared by the Local Government Association of South Australia in conjunction with Wallmans Lawyers as a document for consideration by Councils to meet their legislative obligations under Section 91A of the Local Government (Elections) Act 1999. The policy is prepared upon the basis that it meets the legislative obligations of Councils under Section 91A and proposes additional discretionary 'caretaker conventions'. Upon this basis the policy identifies options for the Council in terms of the date of commencement of the 'election period' being the date upon which the caretaker provisions become operative and the inclusion of 'significant decisions' and other conduct over and above the mandatory inclusions which the Council may choose to control during the election period (and the conferral of responsibilities on the Chief Executive Officer in this regard). In this context, the Council must adopt a caretaker policy which meets the requirements of the Act and may include in that policy any or all of the discretionary requirements set out in the model policy for consideration.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


1.POLICY STATEMENT

It is a long established democratic principle that outgoing elected bodies should not use public resources for election campaigning, nor make decisions which may unreasonably, inappropriately, or unnecessarily bind an incoming Council. This policy affirms Council's commitment to fair and democratic elections, and adherence to this principle. This policy includes a commitment to comply with the requirements of Section 91A of the Local Government (Elections) Act 1999.

2. APPLICATION OF POLICY This Policy applies to: • each periodic election of members of the Council under the Local Government (Elections) Act 1999; and • each general election of members of the Council held pursuant to a proclamation or notice under the Local Government Act 1999. This Policy does not apply to: • supplementary elections. In this Policy: • All references to 'Council Members' should be read as including the Mayor/Chairperson and the Deputy Mayor/Chairperson; and • All references to the Chief Executive Officer should be read as including an Acting Chief Executive Officer and his/her delegate.

3. OUTLINE This Policy applies during an 'election period' of Council to cover: (a) designated decisions as defined in the Local Government (Elections) Act 1999 that are made by Council; and (b) use of Council resources, including: • materials published by Council; • attendance and participation at functions and events;

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


3. OUTLINE continued • access to Council information; • media services issues; and • responsibilities of Council staff; This Policy applies to both the elected Council (Council Members) and to staff and captures all 'designated decisions' of Council, a committee of Council, or a delegate of the Council – refer to Clause 6.2. This Policy forms part of (and is to be read in conjunction with) the Council's Code of Conduct for Council Members and the Code of Conduct for Employees in accordance with section 91A(7) of the Local Government (Elections) Act 1999.

This Policy applies to all general elections1.

4. ‘ELECTION PERIOD’ During an 'election period', Council must assume a ’Caretaker mode‘, which means that it: • must avoid designated decisions which are prohibited by section 91A of the Local Government (Elections) Act 1999 (refer clause 6.2); An 'election period':

(a) commences on the day of the close of nominations for the election; and

(b) terminates at the ‘conclusion of the election‘ (as defined at Section 4(2) of the Local Government Act 1999) for the relevant periodic or general election being the time at which the last result of the election is certified by the returning officer.

5. PURPOSE During a Local Government ‘election period’, Council will assume a ‘Caretaker mode’, and will avoid actions and decisions which could be perceived as intended to affect the results of an election or otherwise to have a significant impact on or unnecessarily bind the incoming Council. The purpose of this Policy is to clearly set the parameters that Council will operate within during a Caretaker period. Caretaker provisions are required pursuant to section 91A of the Local Government (Elections) Act 1999 and are generally regarded as necessary for the promotion of transparent and accountable government during an ’election period’.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


6. SIGNIFICANT DECISIONS 6.1 Scope This clause applies to decisions of Council, a committee of Council, or a delegate of Council, including the Chief Executive Officer.

6.2 'Designated decisions' prohibited by the Local Government (Elections) Act 1999 The following table outlines those decisions which are expressly prohibited by section 91A of the Local Government (Elections) Act 1999. Designated Decisions (a) A decision relating to the employment or remuneration of the Chief Executive Officer, (other than a decision to appoint an acting Chief Executive Officer) other than a decision of a kind excluded from the definition of "designated decision" by regulation.

(b) A decision to terminate the appointment of the Chief Executive Officer

(c) A decision to enter into a contract, arrangement or understanding (other than a prescribed contract) the total value of which exceeds whichever is the greater of $100 000 or 1% of the Council's revenue from rates in the preceding financial year, other than a decision of a kind excluded from the definition of "designated decision" by regulation. A "prescribed contract" means a contract entered into by the Council for the purpose of undertaking road construction or road maintenance or drainage works. (d) A decision allowing the use of Council resources for the advantage of a particular candidate or group of candidates (other than a decision that allows the equal use of Council resources by all candidates for election), other than a decision of a kind excluded from the definition of "designated decision" by regulation. Council notes that the Local Government (Elections) Act 1999 stipulates that any designated decision made by the Council during the 'election period' without an exemption from the Minister is invalid. Furthermore, it also notes that the Council is liable to pay compensation to any person who suffers loss or damage as a result of acting in good faith in reliance on such an invalid designated decision. Council, if faced with extraordinary circumstances, may apply in writing to the Minister for an exemption. Council further notes that if the Minister chooses to grant an exemption it may be subject to any conditions or

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


limitations that the Minister considers appropriate.

6.3 Scheduling consideration of designated decisions The Chief Executive Officer must ensure that 'designated decisions' are not scheduled for consideration during the 'election period'.

6.4 Decisions made prior to an 'election period' This Policy applies to actual decisions made during an 'election period', not the announcement of decisions made prior to the 'election period'.

6.5 Other significant decisions which are prohibited by operation of this Policy Prohibited Decision Notes Any major policy or other decisions which will significantly affect the Council area or Community or will inappropriately bind the incoming Council. This is an internal requirement of Council. So far as is reasonably practicable, the Chief Executive Officer should avoid scheduling significant decisions (including major policy decisions) for consideration during an 'election period' and, instead, ensure that such decisions:

(a) are considered by Council prior to the 'election period'; or

(b) are scheduled for determination by the incoming Council.

In the context of this policy, a 'major policy' decision includes any decision: - to spend unbudgeted monies; - to conduct unplanned public consultation; - to endorse a new policy; - to dispose of Council land: - to approve community grants; - to progress any matter which has been identified as an election issue; and - any other issue that is considered a major policy decision by the CEO that is not a ‘designated decision’.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


6.6 Role of the Chief Executive Officer The determination as to whether any policy decision is major or any other decision is significant will be made by the Chief Executive Officer, after consultation with the Mayor/Chairperson.

6.7 Considerations for urgent decisions Where the Chief Executive Officer has determined that a decision is a major policy decision or is otherwise significant and therefore is covered by 6.5 above, and circumstances arise that require the decision to be made during the election period, the Council will consider the matter and determine whether to make the decision. The report to Council will address the following issues, where relevant: (a) Why the matter is considered ‘significant’; (b) Why the matter is considered urgent;

(c) What are the financial and other consequences of postponing the matter until after the election, both on the current Council and the incoming Council; (d) Whether deciding the matter will significantly limit the policy choices of the incoming Council; (e) Whether the matter requires the expenditure of unbudgeted funds; (f) Whether the matter is the completion of an activity already commenced and previously endorsed by Council; (g) Whether the matter requires community engagement; (h) Any relevant statutory obligations or timeframes; and (i) Whether dealing with the matter in the ‘election period’ is in the best interests of the Council area and community. The aim of the report is to assist Council Members assess whether the decision should be deferred as a decision for the incoming Council.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


7. USE OF COUNCIL RESOURCES Council notes that Section 91A(8)(d) of the Local Government (Elections) Act 1999 requires Council to prohibit the use of Council resources for the advantage of a particular candidate or group of candidates. This includes a candidate or candidates who are currently elected Members of the Council. Council resources cover a wide range of personnel, goods, services, information and opportunities and may include: • materials published by Council; • attendance and participation at functions and events; • access to Council information; and • media services issues. Council Members and staff will ensure that due propriety is observed in the use of Council resources and must exercise appropriate judgement in this regard. Council resources, including officers, support staff, hospitality services, equipment and stationery must be used exclusively for normal Council business during an 'election period' and, must not be used in connection with an election other than uses strictly relating to the election process.

7.1 Council Publications During an ‘Election Period’ 7.1.1 Prohibition on publishing certain materials during an 'election period' Subject to the operation of Section 12(b) of the Local Government (Elections) Act 1999 Council must not: (a) print, publish or distribute; or (b) cause, permit or authorise others to print, publish or distribute on behalf of Council, any advertisement, handbill, pamphlet or notice that contains ‘electoral material’ during an 'election period'.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


7.1.1 Prohibition on publishing certain materials during an 'election period' continued For the purposes of this Policy ‘electoral material’ means material which is calculated (i.e. intended or likely) to affect the result of an election. However, it does not include any materials produced by Council relating to the election process by way of information, education or publicity, or materials produced by or on behalf of the returning officer for the purposes of conducting an election. This Policy does not prevent publications by Council which merely announce the holding of an election or relate only to the election process itself for the purposes of Section 12(b) of the Local Government (Elections) Act 1999 or otherwise. Council may provide information, education and publicity designed to promote public participation in the electoral processes for its area, and to inform potential voters about the candidates who are standing for election in its area. It will not publish material that refers to, or comments on, an issue submitted to or is otherwise before voters in connection with the election. Council Members are, however, permitted to publish campaign material on their own behalf, but cannot assert for that material to be originating from, or authorised by, Council (eg by the use of Council logos). NOTE: 'Publication' means any type of publication, including but not limited to leaflets, newspapers, posters, email, website, radio etc.

7.1.2 Council website

During an 'election period', new material which is prohibited by this Policy will not be placed on the Council website. Any information which refers to the election will only relate to the election process by way of information, education or publicity. Information about Council Members will be restricted to names, contact details, titles, membership of committees and other bodies to which they have been appointed by the Council. The Council's website will include an express link or reference to the Local Government Association publication of candidate profiles and electoral statements for the purposes of section 19A of the Local Government (Elections) Act 1999.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


7.1.3 Other Council publications Insofar as any Council publications, such as the Annual Report, are required to be published during an 'election period', the content contained within them regarding Council Members will be restricted to that strictly required by the Local Government Act 1999 and Regulations. Council publications produced before an 'election period' containing material which might be construed as electoral material will not be circulated or displayed during the 'election period'. However, they may be made available to members of the public on request.

7.2 Attendance at Events and Functions During an ‘Election Period’ In this clause, reference to events and functions means gatherings involving external stakeholders to discuss, review, acknowledge, communicate, celebrate or promote a program, strategy or issue which is of relevance to Council and its community and may take the form of conferences, workshops, forums, launches, promotional activities, and social occasions such as dinners, receptions and balls.

7.2.1 Events etc staged by external bodies Council Members may continue to attend meeting, events and functions staged by external bodies during an 'election period'. This includes but is not limited to LGA and regional LGA meetings, including the LGA Annual General Meeting held in October.

7.2.2 Council events and functions Council organised events and functions held during the 'election period' will be reduced to only those essential to the operation of the Council.

7.2.3 Addresses by Council Members Council Members must not give speeches or keynote addresses at Council organised or sponsored events and functions during an 'election period'. Council Members may, however, make short welcome speeches at Council organised or sponsored events and functions during an 'election period'.

7.2.4 Publication of promotional material In preparing any material concerning a Council organised or sponsored function or event which will be published or distributed during the 'election period', such preparation will be consistent with Clause 7.1 of this policy.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


7.3 Access to Council Information Council Members continue during an 'election period' to have a statutory right to access Council information relevant to the performance of their functions as a Council Member. This right should be exercised with caution and limited to matters that the Council is dealing with within the objectives and intent of this Policy. Any Council information so accessed that is not publicly available must not be used for election purposes. All candidates (including those that are Council Members) have equal rights of access to public information relevant to their election campaigns from Council administration. Neither Council Members nor candidates will be provided with information or advice from Council staff that might be perceived to support an election campaign, and there shall be transparency in the provision of all information and advice during an 'election period'.

7.3.1 Information and briefing material Information and briefing material prepared or secured by staff for a Council Member during an 'election period' must be necessary to the carrying out of the Council Member’s role and, where appropriate, provided to any candidate seeking the same information. Queries by staff regarding the provision of information will be directed to the Chief Executive Officer in the first instance.

7.4 Media Service Council’s media services are directly managed by or under the supervision of the Chief Executive Officer, are provided solely to promote Council activities or initiatives and must not be used in any manner that might favour a candidate during an 'election period'.

7.4.1 Media advice Any request for media advice or assistance from Council Members during an 'election period' will be referred to the Chief Executive Officer. No media advice will be provided in relation to election issues or in regard to publicity that involves specific Council Members.

7.4.2 Media releases / spokespersons Media releases will not refer to specific Council Members. Where it is necessary to identify a spokesperson in relation to an issue, the Chief Executive Officer will generally be the appropriate person.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


7.4.3 Publicity campaigns During the 'election period', publicity campaigns, other than for the purpose of conducting the election in accordance with the requirements of Section 12(b) of the Local Government (Elections) Act 1999, will be avoided wherever possible. Where a publicity campaign is deemed necessary for a Council activity, it must be approved by the Chief Executive Officer. In any event, Council publicity during an 'election period' will be restricted to communicating normal Council activities and initiatives without any variation in form or size.

7.4.4 Council Members Council Members will not use their position as an elected representative or their access to Council staff and other Council resources to gain media attention in support of an election campaign.

7.4.5 Council employees During an 'election period', no Council employee may make any public statement that relates to an election issue unless such statements have been approved by the Chief Executive Officer.

7.5 Council Staff Responsibilities During and Election Period Prior to any election period, the Chief Executive Officer will ensure that all members of Council staff are advised in relation to the application of this Caretaker Policy.

7.5.1 Correspondence All correspondence addressed to Council Members will be answered by the Chief Executive Officer during the election period.

7.5.2 Activities that may affect voting (a) Council staff must not undertake an activity that may affect voting in the election, except where the activity relates to the election process and is authorised by the Chief Executive Officer; (b) Council staff must not authorise, use or allocate a Council resource for any purpose which may influence voting in the election, except where it only relates to the election process and is authorised by the Chief Executive Officer; and (c) Council staff must not assist Council Members in ways that are or could create a perception that they are being used for electoral purposes. In any circumstances where the use of Council resources

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


might be construed as being related to a candidate’s election campaign, the incident must be reported to and advice sought from the Chief Executive Officer .

7.6 Equity in Assistance to Candidates Council confirms that all candidates for the Council election will be treated equally.

7.6.1 Candidate assistance and advice Any assistance and advice provided to candidates as part of the conduct of the Council elections will be provided equally to all candidates. The types of assistance that are available will be documented and communicated to candidates in advance.

7.6.2 Election process enquiries All election process enquiries from candidates, whether current Council Members or not, are to be directed to the Returning Officer or, where the matter is outside of the responsibilities of the Returning Officer, to the Chief Executive Officer or his/her nominee.

7.6.3 Expenses incurred by Council Members Payment or reimbursement of costs relating to Council Members out-ofpocket expenses incurred during an 'election period' will only apply to necessary costs that have been incurred in the performance of normal Council duties. No reimbursements will be provided for campaigning, or for expenses that could be perceived as supporting or being connected with a candidate’s election campaign.

7.6.4 Council branding and stationery No Council logos, letterheads, or other Council branding or Council resources or facilities may be used for, or linked in any way with, a candidate’s election campaign.

7.6.5 Support staff to Council Members Council staff who provide support to Council Members must not be asked to undertake any tasks connected directly or indirectly with an election campaign for a Council Member.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


7.6.6 Equipment and facilities Equipment and facilities provided to Council Members for the purpose of conducting normal Council business must not be used for campaigning purposes.

7.7 Public Consultation During an ‘Election Period’ 7.7.1 Prohibition It is prohibited under this Policy for discretionary public consultation to be undertaken during the 'election period' on an issue which is contentious unless Council specifically resolves otherwise. For the purpose of this provision, discretionary public consultation means consultation which is not legislatively mandated and is a process which involves an invitation or invitations to individuals, groups or organisations or the community generally to comment on an issue, proposed action or proposed policy. This Policy does not prevent any mandatory public consultation required by the Local Government Act 1999 or any other Act which is required to be undertaken to enable the Council to fulfil its functions in relation to any matter or decisions which are not prohibited by law or by this Policy.

7.7.2 Approval for public consultation Where public consultation is approved to occur during an 'election period', the results of that consultation will not be reported to Council until after the 'election period', except where it is necessary for the performance of functions as set out at clause 7.7.1 above.

7.7.3 Community meetings Community meetings will not be held during an ‘election period’.

Caretaker Policy

Version No: 3.0

Issued:

28 March 2018

Next Review:

March 2022


8. HANDLING CODE OF CONDUCT COMPLAINTS DURING AN ELECTION PERIOD Any complaint against a Council Member who is also a candidate for re-election made under the Council’s Code of Conduct for Council Members during an ‘election period’ will not be heard or determined by the Council during that period. The Chief Executive Officer, upon receiving a complaint against a Council Member, who is also a candidate for re-election about conduct specifically in relation to this Policy (considered part of Council’s Code of Conduct), will refer the complaint to the independent Local Government Governance Panel established by the Local Government Association for assessment and investigation. If the Council Member against whom the complaint is made is not returned to office after the election, the complaint will lapse. An example of a serious complaint which would warrant urgent determination is where a complaint of a deliberate and wilful breach of this Policy is made, and is supported by sufficient evidence for the Chairperson of the Governance Panel to be satisfied that the conduct of the Council Member was not an honest or innocent mistake. Where a complaint is made against a Council Member for a breach of this Policy which is deferred until after the ‘election period’, the Chief Executive Officer will remind the Council Member of the content of this Policy and will provide them with a copy of it. Council recognises that the Electoral Commissioner has the role of investigating any alleged breach of the Local Government (Election) Act 1999, including alleged illegal practices.

Caretaker Policy adopted 9 March 2010

Last Reveiwed 11 March 2014

Next Review Date March 2018

SIGNED ...................................................... .......................................

Chief Executive Officer Date

ATTACHMENT 11 REPORT 13.2 MINUTES OF THE AUDIT

COMMITTEE MEETING HELD ON 7th

MARCH 2018


MINUTES

Audit Committee Meeting

Wednesday 7th March 2018

District Council of Orroroo Carrieton – Minutes for the Audit Committee Meeting held 7th

March 2018 44


MINUTES FOR ORDINARY MEETING OF THE AUDIT COMMITTEE

HELD ON WEDNESDAY 7th MARCH 2018 COMMENCING AT 2.00PM

IN THE COUNCIL CHAMBERS, SECOND STREET ORROROO

1: PRESENT: Mr John Comrie (Independent Member and Chairman);

Cr Kathie Bowman, Cr Grant Chapman and Cr Ahmad Ramadan.

In Attendance: Mr Kristen Clark (Chief Executive Officer)

Ms Melissa Downing (Administration Officer – Finance)

Mr Rex Mooney (Financial Consultant)

2: APOLOGIES: Nil

3: DECLARATION OF CONFLICT OF INTERESTS

Elected Members are reminded of the requirements for disclosure by Members of a

conflict of interest (whether a material conflict of interest under section 73 of the Act

or an actual or perceived conflict of interest under section 75 of the Act) in items listed

for consideration on the Agenda.

Sections 74 and 75A of the Local Government Act 1999 respectively require that

Elected Members declare any material conflict of interest and any actual or perceived

conflict of interest and provide details of the nature of the interest to the Council prior

to consideration of that item on the Agenda. In relation to an actual or perceived

conflict of interest, Elected Members must also explain how they intend to deal with

that interest.

Each Member of a Council has a duty to vote at all meetings unless exempted by

legislation.

The major exemption being where a Member has a conflict of interest.

Nil interests were declared by Members of the Committee

4: CONFIRMATION OF MINUTES

4.1 Confirmation of Previous Committee Meeting Minutes

MOTION (A001/0318)

That the minutes of the Ordinary Committee Meeting held on 22nd November 2017 be

taken as read and confirmed.

Cr Chapman / Cr Ramadan CARRIED


March 2018 45

5: RESOLUTION – ACTION STATUS REPORT:

Minutes of the meeting of 22nd November 2017 reported that:

1) The Auditor Management letter will be reported at this meeting (item 7.1 (4);

2) An update report on the Auditor Management letter re financial controls will be

reported at this meeting (item 7.2 (2); and,

3) A report on the internal controls framework will be reported at this meeting

(item 7.4).

The Committee was advised that the above information will be included in the

agenda for the next meeting.

6: COMMITTEE WORK PROGRAM:

MOTION (A002/0318)

That the Audit Committee Work Program be received and noted and a copy included

with the minutes of this meeting is to go the next Council Meeting for information.

Cr Bowman / Cr Chapman CARRIED

7: AUDIT COMMITTEE REPORTS

7.1 JOHN COMRIE – AUDIT COMMITTEE ROLE

Officer: MCCS

Ref:

MOTION (A003/0318)

That the advice of Mr John Comrie dated 5th January 2018 be noted.

Cr Ramadan / Cr Bowman CARRIED

7.2 ADVISOR TO THE AUDIT COMMITTEE

Officer: CEO

Ref:

MOTION (A004/0318)

That the Chief Executive Officer be advised that the Audit Committee supports:

1 That Rex Mooney be appointed advisor to the Audit Committee. The position of

advisor to the Audit Committee is responsible for drafting and maintaining the

Audit Committee Work Program and Agenda as well as coordinating and assisting

Council staff to prepare the relevant agenda item reports.

2 That, in due course, Council approach an appropriate member of the Orroroo

Carrieton business community to take up the position of independent chair of

Council’s Audit Committee

Cr Bowman / Cr Chapman CARRIED


March 2018 46

7.3 DRAFT 2018/2019 ANNUAL BUSINESS PLAN / BUDGET DEVELOPMENT PLAN

Officer: MCCS

Ref:

MOTION (A005/0318)

That the draft 2018/2019 Annual Business Plan / Budget Development Project Plan be

received and noted.

Cr Chapman / Cr Bowman CARRIED

7.4 INTERNAL CONTROLS

Officer: CEO

Ref:

MOTION (A006/0318)

That the report be received and noted, with an updated report addressing internal

control issues being provided to the Committee at its next meeting.

Cr Ramadan / Cr Chapman CARRIED

7.5 BUDGET REVIEW #2 2017/2018

Officer: CEO

Ref:

MOTION (A007/0318)

That the Audit Committee advises Council it has reviewed and discussed the Budget

Review #2 and refers to Council for adoption.

Council should also undertake its own review and once satisfied approve the

amendments as included in the revised financial statements.

Cr Chapman / Cr Ramadan CARRIED

7.6 RISK EVALUATION KPI AUDIT 2017

Officer: MCCS

Ref:

MOTION (A008/0318)

That an Action Plan addressing non-conformance and proposed actions be developed

and included in future committee agendas.

Cr Ramadan / Cr Bowman CARRIED

8: CONFIDENTIAL REPORTS: Nil


March 2018 47

9: CLOSURE AND NEXT MEETING

The meeting was declared closed at 3.06pm.

Next Meeting to be advised.

Confirmed

Date: Chairman: ………………………………………..

Mr John Comrie

ATTACHMENT 12 REPORT 13.4 DRAFT 2018/2019

ANNUAL BUSINESS PLAN / BUDGET

DEVELOPMENT PLAN

District Council of Orroroo Carrieton 2018-19 Annual Business Plan / Budget Development Plan

as at 5 March 2018

Date Meeting / Activity Responsibility Action Comment / Purpose / Status

1

22 Feb 2017-18 Budget Review

#2

RM / MD Complete this to use as a platform to commence the

2018-19 budget process

22 Feb ABP submission template MD / RM Prepare submission forms for the Elected Members

to use when making a written submission

22 Feb Circulate EM’s

Submissions

AF Circulate submission templates with instructions to

EM’s

5 Mar Circulate Agenda for Audit

Committee meeting

AF Includes Budget Review #2, draft Annual Budget &

draft LTFP

8 Mar Audit Committee

meeting

CEO / RM

/AF / MD

27 Apr Prepare draft management

budget

CEO / RM /

MD Prepare draft 2018-19 management format budget

based on 2017-18 Budget Review 2. Remove 2017-

18 one off items add 2018-19 new one off items.

Prepare draft capital expenditure budget

27 Apr Budget owner meeting to

review draft management

budget

CEO / MD /

Budget Owners Team meeting to review draft management budget

MQ to update during meeting.

Need to be able to use excel &

synergy on overhead projector

4 May Due date for return of

EM’s budget submissions

AF Consider and summarise EM’s submissions in

preparation for discussion at Workshop.

Prepare a report outlining the financial implications

of including these projects.

8 May Statutory Budget RM Prepare Draft Statutory Format Budget

8 May Long Term Financial Plan RM Prepare Draft LTFP, link 2018-19 AB & 2017-18

BR#2

In excel format


as at 5 March 2018


2

9 May EM Workshop CEO / RM /

AF / MD Present & discuss draft statutory budget, capital

expenditure and LTFP.

Determine which EM submitted projects to

include and the impact this will have on financial

sustainability.

Material circulated at the

workshop.

Workshop commences with a

presentation from RM outlining

the base line starting point

11 May ABP /AB - Services – ABP App C

CEO / Budget Owners

Budget owners to prepare summaries of services provided to the community

Refer Appendix C from Elliston ABP / AB 2017-18 as an example.

11 May ABP - Non-Financial Performance Measures

CEO Report on non financial performance measures from 2015-16.

Determine non-financial performance measures for 2016-17.

Refer Elliston ABP / AB for example. NB this is a requirement prescribed by LG Act.

16 May Financial Performance Measures

RM / MD Determine non-financial performance measures for 2016-17. Comment on sustainability.

Refer Elliston ABP / AB for example. NB this is a requirement prescribed by LG Act.

16 May Annual Business Plan

RM Prepare Public Consultation Draft

17 May Circulate Agenda MD

23 May Council Meeting CEO Approve draft Annual Business Plan / Annual Budget & LTFP for public consultation

24 May Advertise Public Consultation Process

MD Arrange notice in newspaper for XXX.

Invite written submission and / or presentation at public meeting.

Advertise public meeting (must be at least 21 days after publication of notice)

24 May Commencement of Public Consultation process

Copies of all plans to be available on web site and in hard copy at Council offices.


as at 5 March 2018


3

3 Jun Circulate Agenda for Audit Committee meeting

AF Includes Annual Business Plan, Annual Budget & LTFP

6 Jun Audit Committee meeting CEO / RM /AF / MD

Comment on consistency of plans with strategic direction of Council and financial sustainability

13 Jun Conclusion of Public Consultation period

13 Jun Public Consultation Meeting

CEO Presentation on all plans

19 Jun Rates Modeling LC Undertake rates modeling process to determine required rate in dollar ready for declaration.

20 Jun Prepare responses to Public feedback

AF Summarise submissions and meeting feedback as well as Councils responses to be considered at next Council meeting.

20 Jun Final ABP / AB & LTFP RM / MD Undertake any final amendments

Prepare Council reports to adopt rates and plans

21 Jun Circulate Agenda for Council meeting

AF Includes final all plans & rates declarations

27 Jun Council meeting CEO Formally consider submissions from public. Consider any further changes suggested by EM’s.

Adopt all plans & declare rates.

TBA ABP Summary RM / MD / LC Required to be circulated with rates notices


INTERNAL CONTROLS

www.creativeauditing.com.au

Ian 0419 620 906 PO Box 75, Henley Beach SA 5022 Nancy 0408 832 848 [email protected] ABN 37 158 328 655 [email protected]

Improving

Audit

Standards

5 December 2017 Mr Stephen Rufus Chief Executive Officer District Council of Orroroo Carrieton PO Box 3 ORROROO SA 5431 Dear Stephen, We undertook an on-site internal audit of your Council on the 4th and 5th of December 2017. Attached is a copy of our internal controls update (Attachment One). The review included the following:

• Procedural documentation including the completion of a Generic Procedures

Manual (Attachment Two) • Action on external audit management letter recommendations

1. Procedural Documentation

Council has various documented procedures to facilitate the processing of data. These procedures do not include any internal control steps. The Generic Procedures Manual, that has now been populated, documents the responsibilities for processing, checking, authorisation and independent review.

2. External Audit Management Report

The outstanding management responses to the external auditor management letter findings for the 2017 financial year were as follows:



Control Management Response Comment

Regular review of exempt properties to ensure still valid, interest flag switched off and rate rebates.

The procedure for authorising the list of non-rateable properties is being implemented during the 2017/18 year.

Now in place. Suggest that notes be included in the rates module stating the reason for exemptions or the authority for the rebate. Council approves rate rebates to rate payers in

accordance with Delegations of Authority and as per the legislation.

The review of properties that are subject to rebates is being reviewed during the 2017/18 year , which is incorporating the leases and licences over Council owned land by third parties. The authorisation and approval process will be implemented for the 2018/19 year.

Management regularly reviews the calculation methodology within the rate application system and for a sample of ratepayers to ensure correct calculation and methodology has been used.

Though not formally documented, the calculation of rates on a selection of properties across the Council area is performed at the time of test rate billing and at the time of the rates being raised. A procedure is now in place to formally document the selected properties chosen for testing and provide evidence for the audit.

Procedure in place.

The accounts payable system and or supplier master file prevents users from making unauthorised adjustments to supplier accounts.

Due to the small number of changes made to the Masterfile and the limited staffing resources it is deemed to be satisfactory to review the file as an when changes are made and every three months.. The three monthly review will be implemented in the 2017/18 year in conjunction with an annual review.

No evidence sighted yet.

Payments (Cheques and EFT’s) are endorsed by

authorised officers separate to the preparer who ensure that they are paid to the specified payee.

The following procedure has been implemented for the 2016/17 year that is being refined further to address the risks identified during the audit. The procedure is as follows: Accounts Officer prepares creditors for payment by attaching orders to invoices and codes the costs to the relevant GL Number. The Chief Executive Officer then checks all creditors and the GL costings and authorises the creditor for payment. A second officer then uploads the creditors for payment to the online banking system for payment. The Manager of Corporate and Community Services then completes the

Procedure in place.

Control Management Response Comment authorisation of the payment in the online banking system. All changes to the Accounts Payable Master File, additions, deletions or alterations, are authorised by the Chief Executive Officer. The checking of bank account details of creditors to Council employees is being undertaken, with supporting documentation of this process now implemented. The checking of the information is performed at the time of any alterations being made, with the Masterfile being checked on a monthly basis. The findings and concerns relating to the Masterfile access resulting from the user security access has been addressed with the security access review and changes implemented in the system in July 2017.

Payroll system generates exception reports detailing all payroll changes that are regularly reviewed by management who investigate & approve variances.

The authorisation of the payroll process will be altered during the 2017/18 year with the Chief Executive Officer approving the payroll reports prior to the uploading of the file into the online banking system.

There is now evidence of an independent review by either the CEO or an officer independent of the payroll process.

3. Evidence The procedures require that the evidence be retained of the authorisation, review and checking steps. For many of the more significant strategic risks, the evidence is in the reports that have been produced for the elected members and the public in accordance with statutory requirements. This has been referenced in the Generic

Procedures Manual. Generally, where an authorisation step is required, this would be evidenced on the supporting paperwork. Often a review or check will be on a random basis. Where this occurs, it could be evidenced by way of a file note with who performed the task, the date and details of what was done. If this is an electronic record, it should be printed off monthly, signed and filed. The Generic Procedures

Manual would then cross reference where the supporting paperwork and hardcopy of the file notes are kept.

4. Internal Controls Update This report details the work we performed, any findings along with suggested actions and improvements.

5. Internal Controls Opinion Under the Local Government Act 1999 Council is required to obtain a separate audit opinion on internal controls. In our review of the work that has been done to improve the internal controls of Council, other than what has been reported above, nothing has come to our attention that causes us to believe there are any significant internal control weaknesses. If further information is required, please do not hesitate to contact us. Yours sincerely, Ian McDonald

Internal Controls Update for District Council of Orroroo Carrieton

Strategic Financial Planning What we reviewed Findings Action Plan Improvements/comments

Reporting documentation.There is a timeline for the Annual

Business Plan and Budget.

Included in the audit committee work

program.

Delegations of Authority. Approved by Council. To be updated upon the

commencement of the new CEO.

Financial statements.Publication of the annual report and

financial statements.

Both the 2016 and 2017 financial

years are not published on the

Council website.

Update the website.

Management reporting. Reporting documentation.There is a timeline for the Annual

Business Plan and Budget.

Reconciliation of control accounts.There are some evidence of

independent review.

All monthly control account

reconciliations should be

independently reviewed.

Evidence of independent review of

bank reconciliations July to October

2017.

There is evidence of independent

reviews of bank reconciliations.

Formal disaster recovery plan.Business Continuity Plan has been

completed and tested.

Access levels to SynergySoft.Access levels to SynergySoft are now

documented.

When subsequent changes are made

to user privileges, a file note is kept.

Ledgers and journals.

Annual business plan and budget.

Prepared by: Creative Auditing Pty Ltd Document dated: 5 December 2017 Attachment 1


Assets What we reviewed Findings Action Plan Improvements/comments

Land and buildings revalued as at

01/07/2015.

Name of the valuer to be corrected in

the Notes for future financial

statements.

Infrastructure revalued as at the

01/07/2015.

Infrastructure should be updated

annually in accordance with the

Tonkin Conquest modelling.

Infrastructure and Asset

Management Plans. Plans adopted by Council.

Asset valuation dates.

Fixed assets.



Revenue What we reviewed Findings Action Plan Improvements/comments

Receipting. Cash float reconciliations.

Cash float is being reconciled by

Administration Officer - Finance. This

should be reconciled by

Administration Officer -

Environmental Services/Customer

Relations as Admin Officer - Finance

is the reviewer. Otherwise the

Projects & Engineering Officer should

be the reviewer.

Debtors other than rates.

Audit trails and monthly control

account reconciliations are


Not currently independently

reviewed.

All monthly control account

reconciliations should be


Grants. Grant policy.

No formal policy. Council discusses

the merit of all projects before

considering the availability of grants.

Property files and rate debtors.Exempted properties listing and

rebates.

Reason for exemption or authority

for rebate not recorded in a common

format.

Notes to be included in the rates

module stating the reason for

exemption or the authority for the

rebate.



Expenses What we reviewed Findings Action Plan Improvements/comments

Payment authority.

It is possible for 2 officers involved in

the payroll process to also authorise

the creditors bank payment file.

Where the Projects & Engineering

Officer acts as the second approver

for the bank file, a file note should be

retained. The methodology used to calculate

salary sacrifice calculations and

employee provisions to ensure

consistency with statutory reporting

requirements is reviewed.

No formal review.Formal independent expert advice

should be obtained.

Access to payroll/provision

masterfiles is restricted to designated

and qualified staff.

Access levels to SynergySoft are now

documented.



Procedures to pay staff manually in

the event that the electronic bank

payment systems are off-line.

No formal process. Previously,

Council have had to provide prior

fortnight's bank file to the bank for

payment transfer.

Evidence of independent review of

the pay run prior to payment.

There is now evidence of an

independent review by either the

CEO or an officer independent to the

payroll process.

Independent reviewer is provided a

physical list of employees and their

bank account numbers. This is

checked against the Direct Entry

Payment Report that is uploaded to

the bank. The listing is retained and

updated by Payroll Officer. The

physical list is insecurely kept within

the payroll procedures folder.

Independent reviewer should retain

and secure the physical listing. When

the payroll officer updates the bank

account listing, the independent

reviewer will be notified to update

their version as well as checking the

changes to source documentation.

Two defined benefit members have

been receiving 3% and 6.5%.

Payroll Officer has now corrected the

Salarylink to 6.3%.

Parameters need to be reviewed and

checked independently on a regular

basis.

Payment authority.

It is possible for 2 officers involved in

the creditors process to also

authorise the creditors bank payment

file.

Where the Projects & Engineering

Officer acts as the second approver

for the bank file, a file note should be

retained.

Purchases and payments.

Reviewed payroll for the period

ending 21/11/2017:

Payroll.



Expenses What we reviewed Findings Action Plan Improvements/comments

Access to creditor masterfiles is

restricted to designated and qualified

staff.

Access levels to SynergySoft are now

documented.



Evidence of the quarterly reviews of

creditors masterfile changes.No evidence yet.

Credit cards. No declaration being signed.Document control procedures for the

use of credit cards.

Tendering.Reviewed tender process for the Skid

steer Loader.Robust process.

Purchases and payments.


1 Introduction

Strategic Financial Planning

2 Annual business plan and budget

3 Management reporting

4 Ledgers and journals

Assets

5 Fixed assets

Revenue

6 Debtors other than rates

7 Grants

8 Property files and rate debtors

9 Receipting

Expenses

10 Payroll

11 Purchases and payments

12 Tendering

Updated 5/12/2017


Internal control manual and procedures

Contents

Attachment 2

Policy Procedure Audit

122 Strategic management plans 123 Annual business plans and budgets 126 Audit committee

125 Internal control policies 124 Accounting records to be kept 128 The auditor

Require further assistance? &

Feedback?127 Financial statements 129 Conduct of audit

135 Ability of a council to give

security

134 Borrowing and related financial

arrangements130 CEO to assist auditor

138 Council not obliged to expend

rate revenue in a particular

financial year

136 State Government not liable for debts

of a council

187A Administrative audits

by Ombudsman

139 Investment powers 137 Expenditure of funds187B Investigation by

Ombudsman

146 Rates and charges that a

council may impose140 Review of investments

148 Land against which rates may

be assessed141 Gifts to a council

150 General principles 142 Duty to insure against liability

151 Basis of rating 143 Writing off bad debts

152 General rates 144 Recovery of amounts due to council

155 Service rates and service

charges145 Payment of fees etc. to council

156 Basis of differential rates 149 Contiguous land

166 Discretionary rebates of rates153 Declaration of general rate (including

differential general rates)

182 Remission and postponement

of payment154 Separate rates

188 Fees and charges 157 Notice of differentiating factors

158 Minimum rates and special

adjustments for specified values

159 Preliminary

160 -165 Rebate of rates

167-169 Valuation of land

170 Notice of declaration of rates

172-174 Chief executive officer to keep

assessment record

175 Duty of Registrar-General to supply

information

176 Preliminary

177-187 Rates are charges against land

The Local Government Act 1999 contains the following finance provisions:

1. Legislative requirements/Policy

IntroductionDistrict Council of Orroroo Carrieton

A Council must ensure that appropriate policies, practices and procedures of internal control are

implemented and maintained in order to assist the council to carry out its activities in an efficient and

orderly manner to achieve its objectives, to ensure adherence to management policies, to safeguard the

council's assets, and to secure (as far as possible) the accuracy and reliability of council records.

Attachment 2

2. Procedures

What is the procedure?

Who performs the procedure?

3. Internal Audit

4. External Audit

District Council of Orroroo Carrieton Introduction

What is the process for the paperwork and the review of the result.

Reviews the procedures and the internal audit work performed. Conducts additional testing to minimise

the likelihood of material errors in the financial reports and fraud.

Reviews the procedures to determine whether they adequately address the areas of greater risk. Also

performs checks to ensure the critical procedures are operating efficiently and effectively. An efficient

internal control is one that is effective using the minimum resources. An effective internal control is one

that reduces the likelihood and consequence of a financial system failure.

Who processes and reviews the paperwork.

We need the procedures to reduce the likelihood and consequences of financial errors and fraud.

Why do we need this procedure?

Procedures need to be documented which incorporate sufficient internal controls to address the areas of

highest risk.

Attachment 2


5-Dec-2017

2.0 Annual business plan and budget

2.1 Objective

2.2 Risks: Procedure: Action Name Position Title Commentary

1 Annual business plan

and budget does not

reflect strategic

objectives.

a

The Chief Executive Officer ensures that

there is a robust and rigorous process to

establish the annual business plan and

budget to ensure that they are consistent

with the objectives of the strategic plans.

Approved by: Stephen RufusChief Executive

Officer

Attach the

process and

timeline.

a

The department managers are to base their

budgets on realistic and achievable

assumptions.

Generated by: Stephen RufusChief Executive

Officer

Attach the

assumptions

for the current

year

bThe department managers are to sign off on

budgets. Approved by: Stephen Rufus

Chief Executive

Officer

c

The department managers ensure that

budgets are amended, compared to the

previous year, to take into account

significant changes in operations.

Reviewed by: Rex MooneyFinancial

Consultant

Attach timing

of budget

reviews.

dAll amendments to budgets are approved

per the delegated authority. Approved by: Stephen Rufus

Chief Executive

Officer

Attach

delegated

authorities.

a

Original and revised budgets reconciled to

the data in the financial system for accuracy

by appropriate level of management;

identified variances are investigated.

Reconciled by: Rex MooneyFinancial

Consultant

Unrealistic budgets.

Council:

Last updated:

2

Budgets are

inaccurately

reported.

3

That the annual business plan and budget reflects Council’s strategic objectives.

Attachment 2

b

The first, second, third quarterly and end of

previous financial year's budget reviews are

prepared, considered by the Audit

Committee and tabled at Council in

accordance with Sections 123 and 127 of the

Act.

Prepared by: Rex MooneyFinancial

Consultant

c

Budget information is loaded at the activity

level. Where practicable, the budget is timed

over the twelve months.

Input by:

dAccess to budget information is restricted to

appropriately authorised personnel. Checked by:

eManagers are trained to understand and are

held accountable for their budgets.Reviewed by: Rex Mooney

Financial

Consultant

Budgets are

inaccurately

reported.

3

Attachment 2


5-Dec-2017

3.0 Management reporting

3.1 Objective


a

Department managers are clearly informed

of their duties and responsibilities in relation

to reporting.

Informed by: Stephen RufusChief Executive

Officer

b

Reviewing roles and responsibilities are

designated in accordance with Delegations

of Authority.


Officer

Refer to

delegations of

authority

c

A reporting timetable is developed to ensure

the appropriate reports are produced,

reviewed and tabled in accordance with

Sections 123 and 127 of the Act. This

timetable is available to all personnel

involved in the management reporting

process.

Developed by: Rex MooneyFinancial

Consultant

Attach a copy

of the

timetable

d

The timetable is checked to ensure that

management is reviewing the appropriate

information on a regular and timely basis.

Checked by: Stephen RufusChief Executive

Officer

That Council’s financial operations are reviewed and responded to appropriately.

Council’s financial

operations are not

reviewed and

responded to

appropriately.

Council:

Last updated:

1

Attachment 2


5-Dec-2017

4.0 Ledgers and Journals

4.1 Objective


a

Journal details and new account number

information input accuracy is checked when

a journal is authorised or a new account is

created.


Officer

b

Journals are processed in the finance area.

Access for transaction input or masterfile

amendment is limited.

Processed by:Melissa

Downing

Administration

Officer - Finance

Responsibility

reassigned

from Margaret

cTransaction processing is checked for

accuracy.Checked by:

Melissa

Downing

Administration

Officer - Finance

dErrors are corrected by a further journal or

masterfile amendment.Corrected by:

Melissa

Downing

Administration

Officer - Finance

eThe audit trail is verified to source

documentation.Verified by: Stephen Rufus

Chief Executive

Officer

f

All authorisation of journals is controlled by

the user and role profiles within the system,

which prevent unauthorised journals being

created or posted by inappropriate

personnel.


Officer

g

All journals are independently reviewed

(including check to ensure correct account

allocation).

Reviewed by: Stephen RufusChief Executive

Officer

Last updated:

The monitoring and maintenance of the Council’s general ledger. Checking that all control accounts are

reconciled and the ledger balances to nil every month. Preparing journal entries as required. Creating, re-naming

and deleting accounts (masterfile amendments). Preparing general ledger reports.

General ledger does

not contain accurate

financial information

as a result of

inaccurate journals

which are not

detected in routine

review processes.

Council:

1

Attachment 2

h

Journals are marked as posted to ensure

that no journals are overlooked or posted

twice.

Marked by:Melissa

Downing

Administration

Officer - Finance

i

General ledger reconciliations (including

control and clearing accounts) are prepared

on a regular basis; all reconciliations are



Officer

j

Some supporting documentation is

electronically stored, and in the case of

uploaded journals the file used to upload the

transactions contains additional information

regarding reason and or/description.

Stored by:Melissa

Downing

Administration

Officer - Finance

a

Formal disaster recovery plan adopted by

Council including the off-site backup of data,

program and documentation.


Officer

bAll updates and changes to data tables are

authorised, tested and documented.Checked by: Stephen Rufus

Chief Executive

Officer

c

Access to the computerised general ledger is

controlled by the user and role profiles

within the system.


Officer

a

Relevant personnel responsible for preparing

statutory reports are provided regular

training to keep abreast of changes to

reporting requirements.


Officer

bFinancial reports prepared by suitably

qualified staff.Checked by: Rex Mooney

Financial

Consultant

c Regular liaison with external auditor. Liaison by: Stephen RufusChief Executive

Officer

General ledger does

not contain accurate


as a result of

inaccurate journals

which are not

detected in routine

review processes.

1

Data contained

within the general

ledger (and subsidiary

records) is

permanently lost.

Council’s statutory

reports and other

statutory returns

provide inaccurate


and do not comply

with statutory

reporting

requirements.

3

2

Attachment 2

d

Actual results are compared to budget

regularly; management reviews and

investigates significant variances.

Compared by: Rex MooneyFinancial

Consultant

e

Appropriate working papers are prepared

and reviewed to support the financial

statement balances during the statement

preparation process.

Reviewed by:External

AuditorsExternal Auditors

Council’s statutory

reports and other

statutory returns

provide inaccurate


and do not comply

with statutory

reporting

requirements.

3

Attachment 2


5-Dec-2017

5.0 Fixed Assets

5.1 Objective


aThe recording of an asset needs to be

authorised. Approved by: Stephen Rufus

Chief Executive

Officer

bA check is made that all assets that should

be recorded are recorded.Checked by:

Tonkin

Consulting

Engineering

Consultant

cA check is made that payroll is appropriately

costed to assets.Checked by: Stephen Rufus

Chief Executive

Officer

d Fixed assets are recorded. Recorded by:Tonkin

Consulting

Engineering

Consultant

eErrors are fixed by a general or asset sub-

system journal.Processed by:

Melissa

Downing

Administration

Officer - Finance

fAsset registers are updated and reconciled

to the general ledger on a regular basis.Reconciled by: Rex Mooney

Financial

Consultant

g

Activity recorded in fixed asset register is

reviewed by management and compared to

the capital budget.


Officer

h

The identification and recording of the

financial data associated with infrastructure

assets is maintained and reviewed

independently.

Reviewed by:Tonkin

Consulting

Engineering

Consultant

a

Periodic revaluations are carried out (in the

order of every 3 to 5 years) and carrying

amounts are reviewed annually to ensure

they remain fairly stated.

Requested by: Stephen RufusChief Executive

Officer

Fixed assets are not

valued correctly.

Last updated:

Council:

That an adequate record is kept of all Council assets and the record is kept up to date.

Fixed asset

acquisitions are

fictitious,

inaccurately recorded

or not recorded at all.

1

2

Attachment 2

b

Management reviews depreciation rates and

methodology annually to ensure that

methods used to depreciate fixed assets are

still appropriate in accordance with the asset

impairment and asset revaluation policies.

Reviewed by:Tonkin

Consulting

Engineering

Consultant

3 Depreciation charges

are either invalid, not

recorded at all or are

inaccurately

recorded.

a

Management reviews depreciation rates and

methodology annually to ensure that

methods used to depreciate fixed assets are

still appropriate in accordance with the asset

impairment and asset revaluation policies.

Reviewed by:Tonkin

Consulting

Engineering

Consultant

Fixed assets are not

valued correctly.

2

Attachment 2


5-Dec-2017

6.0 Debtors other than rates

6.1 Objective


a An invoice is requested to be raised. Requested by:Margaret

Chapman

Projects &

Engineering Officer

Attach pro-

forma invoice;

Community

Bus

bDebtors input is posted. Incorrect input can

be amended.Input by:

Melissa

Downing

Administration

Officer - Finance

cInvoices raised are reviewed for

completeness and accuracy.Reviewed by: Stephen Rufus

Chief Executive

Officer

dStatements of non-rate accounts receivable

are mailed to ratepayers.Prepared by:

Melissa

Downing

Administration

Officer - Finance

e

Errors discovered after an invoice is raised

are corrected by processing a 'debtors

journal'.


Downing

Administration

Officer - Finance

f A copy of the debtor’s invoices is retained. Retained by:Melissa

Downing

Administration

Officer - FinanceHard copy

gPayments are received via the receipting

system.Receipted by: Adrian Hucks

Administration

Officer -

Environmental

Services/Customer

Relations

List various

payment

processes

h

Debtors outstanding are reconciled to the

general ledger control accounts on a

monthly basis.

Reconciled by:Melissa

Downing

Administration

Officer - Finance

The raising, monitoring and collection of debtors other than rates.

Council:

Last updated:

1 Debtors invoices and

credit notes are

either inaccurately

recorded or not

recorded at all.

Attachment 2

iAudit trails and reconciliations are

independently reviewed.Reviewed by:

Not currently

reviewed

j

Debtors and revenue are compared to

budget regularly and significant variances

investigated.

Investigated by: Stephen RufusChief Executive

Officer

kCredit notes are processed independently of

the debtors processing function.Processed by:

Melissa

Downing

Administration

Officer - Finance

aManagement reviews the provision for

doubtful debts on a regular basis.Reviewed by: Stephen Rufus

Chief Executive

Officer

b

Management reviews the debtors ageing

profile on a regular basis and investigates

any outstanding items.


Officer

c

Debtors and revenue are to be compared by

management to the budget regularly

significant variances are investigated.


Officer

d

Management is to approve all bad debt

write-offs and movements in the provision

for doubtful debts, in accordance with

delegations of authority.


Officer

Refer to the

delegations of

authority

An appropriate

provision for doubtful

debts is not recorded

accurately.

2

1 Debtors invoices and

credit notes are

either inaccurately

recorded or not

recorded at all.

Attachment 2


5-Dec-2017

7.0 Grants

7.1 Objective


a

Council has a clear policy on Grant funding

detailing assessment process, recognition,

treatment and disclosure of any conflicts of

interest.

Approved by:

b

Management performs a regular review of

all grant income and monitors compliance

with both the terms of grants and Council’s

Grant policy.

Reviewed by:

cSeparate cost ledgers are maintained for all

grants.Maintained by:

Margaret

Chapman

Projects &

Engineering

Officer

d

Management approves all grants (prior to

funds being received by Council) to ensure

that Council will be able to meet the terms

of the grant and that the grant does not over

commit Council.


Officer

e

Process to inform stakeholders where

services provided under grants may not be

continued in future.

Informed by:

That grants produce a whole of life value for Council and are accounted for and acquitted in accordance with the

terms of funding.

Council:

Last updated:

Council lose existing

or possible Grant

funding

1

Attachment 2


5-Dec-2017

8.0 Property files & rate debtors

8.1 Objective Maintenance of the council property base and rates billing system.


a

The total valuation per the Valuer General's

records is checked to the valuation total in

the council's records.

Checked by: Linda Chapman

Administration

Officer - Rates &

Property

bVarious rating scenarios are modeled for

elected member and public consultation.Modelled by: Linda Chapman

Administration

Officer - Rates &

Property

Is this done

using the

system or an

Excel

spreadsheet or

both?

c

There is a robust policy providing clear

guidance to relevant employees as to the

correct method for calculating rate income.


Officer

Attach a copy

of the policy

d

Once the rates are generated check the

modelling results to the actual rates

generated.


Administration

Officer - Rates &

Property

e

Management reviews the calculation

methodology within the rate application

system and for a sample of ratepayers to

ensure correct calculation and methodology

has been used.


Officer

f

Actual rate revenue is compared to budget;

management reviews and investigates

significant variances.

Compared by: Stephen RufusChief Executive

Officer

Council:

Last updated:

1 Council does not

raise the correct level

of rate income

because rates are

inaccurately

calculated

Attachment 2

gNon-financial input is checked for logic and

completeness.Checked by: Linda Chapman

Administration

Officer - Rates &

Property

h

To rectify incorrect input valuation and non-

financial information, it is reprocessed. For

journals a new journal is input.

Input by: Linda Chapman

Administration

Officer - Rates &

Property

i

Once a month a program is run which

generates fines on outstanding Rate,

accounts. A parameter which sets the

interest rate is input.

Input by: Linda Chapman

Administration

Officer - Rates &

Property

Quarterly

j

An audit trail is automatically produced for

Rates Journals and journals created from

valuation amendments and reviewed.


Officer

kAn audit trail is produced for review which

details all property Base masterfile changes.Reviewed by: Stephen Rufus

Chief Executive

Officer

l

Various reports are also printed on request

for details of rates generation, non-rateable

properties, adjoining properties and

outstanding rate debtor accounts etc.

Produced by: Linda Chapman

Administration

Officer - Rates &

Property

m

On-screen property base information is

password secured. Outside of the Rates

section only the cashiers have access for full

enquires. Other staff have partial access to

inquiry information that is relevant to their

area.


Officer

nRate debtors reconciliation performed on a

regular basis; reviewed by management.Performed by: Linda Chapman

Administration

Officer - Rates &

Property

1 Council does not

raise the correct level

of rate income

because rates are

inaccurately

calculated

Attachment 2

a

Recorded changes to property masterfile

data are compared to authorised source

documents or confirmed with ratepayers to

ensure that they were input accurately by a

person independent of rates processing.

Compared by:

bThe audit trail for all property masterfile

changes is reviewed.Reviewed by: Stephen Rufus

Chief Executive

Officer

c

Access to the property masterfile is

restricted to appropriately designated

personnel.


Officer

dSignificant changes to the property

masterfile are approved by management.Approved by: Stephen Rufus

Chief Executive

Officer

Reconciled by: Linda Chapman

Administration

Officer - Rates &

Property

Reviewed by:External

AuditorsExternal Auditors

b

When the annual rates are raised the

valuation used is independently checked to

the valuation from the Office of the Valuer

General.


Administration

Officer - Rates &

Property

a

Management reviews fees charged for

services on a regular basis to ensure they

provide both a value for money service in

the light of operational costs and ensure

consistency in the application of User Pay

policies.


Officer

When property valuation data is updated it

is reconciled the valuation to the council's

property database. This reconciliation to be


a

2

3

4

Potential rateable

properties not

assessed.

The property

masterfile data does

not remain pertinent.

Council does not

apply user pay

principles

consistently

Attachment 2

b

There is a comprehensive and robust

complaints management policy and

opportunities for public to provide regular

feedback (i.e. surveys).


Officer

Attach a copy

of the policy

cManagement approves all changes in service

fees charged by Council.Approved by: Stephen Rufus

Chief Executive

Officer

4 Council does not

apply user pay

principles

consistently

Attachment 2


5-Dec-2017

9.0 Receipting

9.1 Objective Accountability of monies due to Council.


aThe cash float is stored in secured facilities

(e.g. safes, registers).Stored by: Adrian Hucks

Administration

Officer -

Environmental

Services/Customer

Relations

Attach list of

floats

b

Access (i.e. passwords or keys) to the cash

float safes/registers is limited to

appropriately designated staff.

Limited to: Stephen RufusChief Executive

Officer

Attach list of

staff

c A register for cash floats is maintained. Maintained by:Melissa

Downing

Administration

Officer - Finance


Downing

Administration

Officer - Finance

Should be

reconciled by

Adrian.

Reviewed by:

Should be

reviewed by

Margaret as

Melissa does

reconciliation.

a

Receipts are recorded. Service

users/customers are provided with a copy of

the receipt on request and total daily

receipts (per register) are balanced to

receipts deposited at bank.

Performed by: Adrian Hucks

Administration

Officer -

Environmental

Services/Customer

Relations

The cash float is reconciled on a regular basis

(i.e. daily) and these reconciliations are

reviewed by an independent person.

Cash float is

inadequately

safeguarded

d

Receipts are either


or not recorded at all

Council:

Last updated:

2

1

Attachment 2

bBank statements are reconciled to the

general ledger regularly.Reconciled by:

Melissa

Downing

Administration

Officer - Finance

How often?

Weekly

updates.

Monthly recs.

cStatements of customer accounts receivable

are mailed to customers.Mailed by:

Melissa

Downing

Administration

Officer - Finance

a

Cash receipts are deposited regularly at the

bank by a person independent from the

initial recording of the cash receipts.

Deposited by: Varies

bCash is physically transferred to the bank in a

secure manner.Transferred by: Varies

cBank statements are reconciled to the

general ledger regularly.Reconciled by:

Melissa

Downing

Administration

Officer - Finance

aReceipts are provided for all monies

received.Provided by:

Swimming pool -

casual staff

b

Cash floats are reconciled on a regular basis


reviewed.

Reviewed by: Adrian Hucks

Administration

Officer -

Environmental

Services/Customer

Relations

Attach a list of

floats

Receipts are either



2

Offsite collection of

monies is not

handled correctly.

Receipts are not

deposited at the bank

on a timely basis.

4

3

Attachment 2


5-Dec-2017

10.0 Payroll

10.1Objective


i Staff requests for leave require approval. Approved by: Stephen RufusChief Executive

Officer

Ann for inside;

Stuart for

outside

iiTaken leave is recorded independent from

the approval.Recorded by:

Melissa

Downing

Administration

Officer - Finance

b

The methodology used to calculate salary

sacrifice calculations and employee

provisions to ensure consistency with

statutory reporting requirements is

reviewed.

Reviewed by:

Not currently

formally

reviewed

cEmployee provisions are reviewed on a

regular basis.Reviewed by: Stephen Rufus

Chief Executive

Officer

d

Actual employee costs and employee

provisions are compared to budget on a

regular basis and significant variances

investigated.

Performed by: Stephen RufusChief Executive

Officer

eAccess to payroll/provision masterfiles is

restricted to designated and qualified staff.Accessible by: Not restricted

i Timesheets are checked. Checked by: Ann Frick

Manager of

Corporate &

Community

Services

Stuart for

outside

Last updated:

Council:

2 Payroll calculations

are inaccurate

a

1

Preparation of payroll for council staff. Staff are paid fortnightly by direct bank credit. Tasks include, leave

recording, superannuation payments, and workers compensation claims.

Employee provisions

are either



a

Attachment 2

ii Timesheets are authorised. Authorised by: Stephen RufusChief Executive

Officer

iiiTimesheet are checked for logic, additions

and input codes are added.Checked by: Stephen Rufus

Chief Executive

Officer

b Leave applications entitlements are checked. Checked by:Melissa

Downing

Administration

Officer - Finance

cOvertime applications are checked and

authorised.Authorised by: Stephen Rufus

Chief Executive

Officer

i Masterfile changes are authorised. Authorised by: Stephen RufusChief Executive

Officer

iiMasterfile changes are independently

checked for correct input.Checked by: Stephen Rufus

Chief Executive

Officer

iErrors in a timesheet require the submission

of an amended sheet.Checked by: Ann Frick

Manager of

Corporate &

Community

Services

Amendment

advice by

email and

changed in

next pay

iiOther input errors are corrected during pay

preparation or in a subsequent payInput by:

Melissa

Downing

Administration

Officer - Finance

f

The update to the general ledger is

performed once all pay preparation is

complete for a pay period.

Checked by:Melissa

Downing

Administration

Officer - Finance

g

Data input to an incorrect general ledger

account number is corrected by a general

journal.

Performed by:Melissa

Downing

Administration

Officer - Finance

hThe payroll software produces various

warnings to indicate likely errors. Reviewed by:

Check if CEO is

evidencing this

i

Actual payroll expense is compared to

budget by management; significant

variances are investigated and approved by

management.


Officer

2 Payroll calculations

are inaccurate

e

d

a

Attachment 2

1st approval:Melissa

Downing

Administration

Officer - Finance

Margaret

(backup)

2nd approval: Ann Frick

Manager of

Corporate &

Community

Services

Margaret and

CEO (backup).

When

Margaret is

2nd approver,

it should be

noted that 2

processing

officers

authorised the

payment.

Margaret is

back up

payroll officer

bThe EFT bank payment report is printed and

retained.Performed by:

Melissa

Downing

Administration

Officer - Finance

c

Departmental managers perform a regular

review of report detailing all employees

listed on payroll masterfile; all unusual items

are investigated.


Officer

Frequency of

review:

d

Payroll system generates exception reports

detailing payroll expense on individual

employee basis where the payroll expense is

greater than the budgeted amount by a fixed

percentage or dollar amount; report

regularly reviewed by management who

investigate and approve variances.


Officer

aEFT payroll disbursements involve two

people in the approval and transfer process.

Payroll

disbursements are

made to incorrect or

fictitious employees.

3

Attachment 2

a

Salary and hourly payroll reports (including

compensation and withholding information)

are reviewed and approved by management.


Officer

b

Time recording and attendance exceptions

based on expectations established by

management are identified, monitored and

corrected.


Officer

c

Overtime hours worked and payments for

such overtime are authorised by

management for all employees who are paid

for overtime.


Officer

d

Time by employees is reconciled regularly

between timesheets and payroll reports to

ensure that all time entered manually into

payroll system is accurate.


Downing

Administration

Officer - Finance

aPayroll masterfile data is periodically

reviewed for accuracy and pertinence.Performed by:

Frequency of

review:

b

Departmental managers periodically review

listings of current employees within their

departments and notify the personnel

department of necessary changes.


Officer

cPayroll masterfile data is edited and

validated. Identified errors are corrected.Performed by:

Melissa

Downing

Administration

Officer - Finance

d

The ability to view, modify, or transfer

information contained in the payroll

masterfiles is restricted to authorised

personnel.

Accessible by: Not restricted

e

Variations between payroll masterfiles and

time recording system are investigated and

appropriate action taken.

Investigated by:Melissa

Downing

Administration

Officer - Finance

Payroll masterfile

does not remain

pertinent.

5

Time and attendance

data is either invalid,



4

5 Payroll masterfile

does not remain

pertinent

Attachment 2

f

Significant changes (supported by adequate

audit trial) to the payroll masterfiles

approved by management


Officer

a

The payroll deduction information is

periodically reviewed for accuracy and

ongoing pertinence.

Reviewed by: Frequency of

review:

b

Changes to the payroll deduction

information are compared to authorised

source documents to ensure that they were

input accurately.


Downing

Administration

Officer - Finance

c

Payroll deduction information is periodically

reviewed for compliance with statutory

requirements.


Downing

Administration

Officer - Finance

Frequency of

review:

dAll payroll deductions must be approved by

the relevant employee.Approved by:

Relevant

employee

Evidenced by:

[source

documents]

a

All original salary sacrifice transactions must

be approved by the relevant employee.

Approval is obtained prior to processing

transactions into the payroll system.

Approved by:Relevant

employee

b

Management reviews a selection of salary

sacrifice calculations for accuracy and

compliance with statutory requirements;

identified errors are promptly corrected.

Performed by:

Payroll masterfile

does not remain

pertinent.

5

7 Salary sacrifice

transactions are

inaccurately

processed.

6 Voluntary and

statutory payroll

deductions are

inaccurately

processed.

Attachment 2

8 Pay is not distributed

to employees in a

timely manner.

a

Procedures to pay staff manually in the

event that the electronic bank payment

systems are offline.

Managed by:

Procedures

document:

[source

document

reference]; No

formal process

Attachment 2


5-Dec-2017

11.0 Purchases and payments

11.1 Objective Operation of a purchasing and payment function for Council.


aPetty cash is stored in secured facilities (e.g.

safes, registers).

Attach a listing

of floats.

b

Access (i.e. passwords or keys) to the petty

cash safes/registers is limited to

appropriately designated staff.

cA register for cash petty cash is maintained

by appropriately designated staff.

On the listing

note the

responsible

staff.

d

Petty cash is reconciled on a regular basis



Reviewed by:Melissa

Downing

Administration

Officer - FinanceRarely used.

a

Council ensures an appropriate level of

authority when advised of account numbers

and account number changes for electronic

transfers.

Checked by:Melissa

Downing

Administration

Officer - Finance

Form and

request from

supplier is

retained.

b

Access to the creditor masterfile data is

restricted to minimise the likelihood of

unauthorised bank account number changes.

Restricted to:Melissa

Downing

Administration

Officer - Finance

No

restrictions.

Margaret

(backup)

c Blank cheques kept stored securely. Controlled by:Melissa

Downing

Administration

Officer - Finance

Where are

they stored? In

a safe

Council:

Last updated:

1 Petty cash is

inadequately

safeguarded.

2 Bank payments are

either inaccurately

recorded or not

recorded at all.

Attachment 2

1st approval:Melissa

Downing

Administration

Officer - Finance

Margaret

(backup)

2nd approval: Ann Frick

Manager of

Corporate &

Community

Services

Margaret and

CEO (backup).

When

Margaret is

2nd approver,

it should be

noted that 2

processing

officers

authorised the

payment.

e

Bank statements are reviewed frequently so

any unauthorised access can be identified in

a timely manner (phishing).

Reviewed by:Melissa

Downing

Administration

Officer - Finance


Downing

Administration

Officer - Finance


Officer

a

Fuel inventory is checked periodically by

persons independent of day-to-day custody

or recording of inventory. Inventory checks

are reconciled to inventory records and

inventory records are reconciled to the

general ledger.

Checked by:Margaret

Chapman

Projects &

Engineering

Officer

b

Fuel received is logged. Fuel tank quantities

are regularly reconciled to the records of

fuel deliveries and fuel issues.

Reconciled by:Margaret

Chapman

Projects &

Engineering

Officer

cSupplier statements are reconciled to goods

receipt records regularly.Reconciled by:

Melissa

Downing

Administration

Officer - Finance

Margaret

(backup)

Bank reconciliations are performed on a

regular basis and are reviewed by an

independent person. Any identified

discrepancies are investigated immediately.

f

2 Bank payments are

either inaccurately

recorded or not

recorded at all.

Fuel inventory

transactions are

either recorded

inaccurately or not

recorded at all.

3

d

Access to the electronic banking system

requires two appropriately designated

personnel.

Attachment 2

a

Statements received from suppliers are

reconciled to the supplier accounts in the

accounts payable sub-ledger regularly and

differences are investigated.


Downing

Administration

Officer - Finance

b

Actual expenditures are compared to budget

regularly; management reviews and

approves significant variances.


Officer

c

Invoices for services received are authorised

and accompanied by appropriate supporting

documentation.

Authorised by: Stephen RufusChief Executive

Officer

Segregation of

authorisation

and review.

dGoods received are matched with purchase

order details and/or invoices.Matched by:

Melissa

Downing

Administration

Officer - Finance

a

All disbursements must be approved by

management in accordance with Delegations

of Authority.

Approved by:

Refer to the

delegations of

authority.

bManagement reviews supporting

documentation before approving payments.Reviewed by: Ann Frick

Manager of

Corporate &

Community

Services

c

There is a robust procedure for electronic

funds transfer payments to reduce the

likelihood of monies being credited to the

wrong bank accounts.


Downing

Administration

Officer - Finance

aA process is in place for obtaining invoice

authorisation in a timely manner.Approved by: Ann Frick

Manager of

Corporate &

Community

Services

Attach the

process.

6 Accounts payable are

not paid on a timely

basis

Creditor

disbursements are

not valid.

5

Accounts payable

amounts are either



4

Attachment 2

b

Statements received from suppliers are

reconciled to the supplier accounts in the

accounts payable sub-ledger regularly and

differences are investigated.


Downing

Administration

Officer - Finance

aActuals are compared to budget on a regular

basis.Compared by: Stephen Rufus

Chief Executive

Officer

Prepared by:Melissa

Downing

Administration

Officer - Finance


Consultant

a

Management reviews cash position of

Council on an ongoing basis, involving

comparison to budgets; significant variances

investigated by management.


Consultant

bAsset Management plans are prepared for all

fixed assets.Approved by: Stephen Rufus

Chief Executive

Officer

c

Information from the Asset Management

plans is incorporated into a ten year Long

Term Financial Plan.


Officer

d

The Asset Management and Long Term

Financial Plans are updated annually for

actual income and expenditure.

Updated by: Rex MooneyFinancial

Consultant

aThere is a robust selection process of

preferred suppliers.

Attach the

process.

b

Significant contracts periodically re-tendered

to ensure that Council achieves value for

money from suppliers.

Attach a list of

these

contracts and

a retendering

timetable.

6 Accounts payable are

not paid on a timely

basis

7 Accrued expenses are

either inaccurately

recorded or not

recorded at all

Council’s cash

reserves run out.

Council does not

obtain value for

money i.e. non

preferred supplier in

its purchasing and

procurement

b

8

9

Accrued expenses reconciliations are

prepared on a regular basis and are


Attachment 2

c

Staff are provided clear guidance and

instructions on the process for purchasing

goods and services (including appropriate

approval and obtaining appropriate number

of quotes, where applicable).

Attach a copy

of the

Purchasing

and Tendering

policy.

d


instructions as to the importance of using

preferred suppliers for the purchase of

goods and services.

e

An exception report generated detailing all

purchases made from non-preferred

suppliers; management regularly reviews

this report and investigates

significant/unusual items.

Reviewed by: n/a

a

A purchase order authorisation list

(Delegations of Authority) is maintained,

specifying the amounts up to which

individuals are authorised to approve

purchase requisitions.


Officer

Refer to

delegations of

authority

b

Employees must approve all purchase orders

in accordance with the Delegations of

Authority (i.e. Manual/on-line approval).


Officer

cAccess to unissued purchase orders is

restricted to authorised individuals.Restricted by:

Margaret

Chapman

Projects &

Engineering

Officer

d


instructions on the process for purchasing

goods and services (including appropriate

approval).


Officer

10 Good and services

are purchased

without an approved

purchase order

Council does not

obtain value for

money i.e. non

preferred supplier in

its purchasing and

procurement

9

Attachment 2

a

Supplier masterfile data is periodically

reviewed independently for accuracy and

ongoing pertinence.

Reviewed by:

A process is

being

implemented

bSignificant changes to the supplier masterfile

are approved by management.Approved by:

cAccess to the supplier masterfile is restricted

to appropriately designated personnel.Restricted to:

dSupplier masterfile is edited and validated;

identified errors are corrected promptly.Corrected by:

e

Suppliers that have not been used for a

significant period of time are reviewed and

marked for deletion by the application.

Deleted by:

a

Elected Members complete and sign a

standard expenses reimbursement form

when claiming expenses. The signing of the

form confirms that the Elected Members are

claiming valid expenses and have excluded

all items of a personal nature.


Officer

b

The Register of Allowances and Benefits

maintained. Register details level and nature

of expenses reimbursed to Council by

Elected Members.

Maintained by:Melissa

Downing

Administration

Officer - Finance

cManagement reviews Register of Allowances

and Benefits on a regular basis.Reviewed by: Ann Frick

Manager of

Corporate &

Community

Services

aThe issue of all Credit Cards to employees is

approved prior to release.Approved by: Stephen Rufus

Chief Executive

Officer

11 Supplier masterfile

does not remain

pertinent

13

12

Credit Cards are used

for inappropriate

purchases

Elected Members

reimbursements

Attachment 2

b

Credit Card holders are provided with a copy

of the policy and procedures associated with

the issue and use of Credit Cards.

Attach a copy

of the policy.

c

Employees sign declaration confirming

compliance with Council policy and

procedures prior to release of Credit Card.

Approved by: No declaration

being signed

d

Usage restrictions placed on Credit card (i.e.

only used for predefined purchases from pre-

approved businesses).

Reviewed by:

e

All credit card statements sent directly to

person independent from the credit card

holder, who reviews the nature and amounts

of items on the statements; any unusual

items are investigated.

Reviewed by:

a

All employees’ reimbursements must be

submitted on a signed pro-forma claim form

confirming that the employee is claiming

only valid expenses.

Approved by: Employees

b

All claims for employee reimbursements are

approved by management in accordance

with Delegations of Authority. Management

focus on the nature (i.e. type of expense) as

well as the amount of the claim.

Approved by:Departmental

Managers

c

All claims for Employee Reimbursements are

submitted for approval along with

supporting documentary evidence (i.e.

receipts).

Approved by: Employees

Employees are

reimbursed for

expenses of a

personal nature

14

13 Credit Cards are used

for inappropriate

purchases

Attachment 2


5-Dec-2017

12.0 Tendering

12.1 Objective


a

Specify monetary limit relating to the

provision of goods and services above which

tenders must be called.

Specified by: Stephen RufusChief Executive

Officer

b

The monetary limit will not apply if It is

impracticable to call tenders in the

circumstances and Council resolves that

tenders need not be called for in this

instance.

Requested by: Stephen RufusChief Executive

Officer

c

All tenders shall set out the appropriate

requirements and specify a closing date and

public tenders shall be submitted as a tender

and contracts item in the local and/or

national newspapers and the Northern

Territory Government tenders website.

Managed by: Stephen RufusChief Executive

Officer

d

All tenders must be lodged by the specified

closing date unless an extension of the

closing date is granted. An extension to the

closing date will only be granted in

exceptional circumstances and must be

authorised by the Chief Executive Officer in

conjunction with the relevant Manager (If

applicable)


Officer

That the calling and opening of public tenders is fully accountable.

Council:

Last updated:

Council is not able to

demonstrate that all

probity issues have

been addressed in

the contracting

process.

1

Attachment 2

e

Tenders received before the closing date

shall be placed in a locked tender

box/secured electronic record.


Officer

Officer 1

Officer 2

g

The officers shall prepare a report on the

tenders for consideration by the appropriate

manager or authorised nominee. Tenders

submitted after the advertised closing time

shall be marked accordingly.

Managed by:

A weighted selection matrix is prepared

using the following factors:Prepared by:

- Price (whole of life cost)

- Up to date technology

- Waste minimisation/recycled materials

i

Designated person to review contract

process to ensure compliance with Council

policy.

Reviewed by:

- Warranties and Guarantees

- Past performance and continuity of suppliers/products/supplies/spare parts

- Availability and delivery time

- Quality/fit for purpose (to meet Australian Standards and Occupational Health and Safety Standards)

- Council purchasing policies (Australian made, local, economy, best value, environmentally friendly)

Two or more officers shall open tenders and

comply with the Code of Conduct and

h

Council is not able to

demonstrate that all

probity issues have

been addressed in

the contracting

process.

f

1

Attachment 2


BUDGET REVIEW #2 2017/2018

District Council of Orroroo CarrietonBudget Review #1 - Uniform Presentation of Finances

for the Year Ending 30 June 2017

BR #1

2017-18

$,000

BR #2

2017-18

$,000

Operating Revenue (inc R2R / SRF) 3,209 3,197

less Operating Expense (3,096) (3,161)

Operating Surplus / (Deficit) before Capital

Amounts113 36

less Net Outlays on Existing Assets

Capital Expenditure on renewal and

replacement of Existing Assets1,229 1,236

less Depreciation, Amortisation & Impairment (980) (980)

less Proceeds from Sale of Replaced Assets (145) (145)

104 111

less Net Outlays on New & Upgraded

Assets

Capital Expenditure on New & Upgraded

Assets650 650

less Amounts specifically for new or upgraded

Assets(415) (415)

less Proceeds from Sale of Surplus Assets 0 0

235 235

Net Lending/ (Borrowing) for Financial year (226) (310)

District Council of Orroroo CarrietonBudget Review #1 - Key Financial Indicators


BR #1

2017-18

$,000

BR #2

2017-18

$,000

Variance

$,000

Operating Surplus Ratio

Operating Surplus (189) (273) (84)

Total Operating revenue 2,885 2,867 (18)

-7% -10% -3%

Operating Surplus Ratio adjusted - assuming no

early payments of 2018-19 FAGS

Operating Surplus (814) (898) (84)


-36% -40% -3%

Net Financial Liabilities Ratio

Net Financial Liabilities (353) (269) 84


-12% -9% 3%

Net Financial Liabilities Ratio adjusted -

assuming no early payments of 2018-19 FAGS

Net Financial Liabilities 272 356 84


12% 16% 3%

Asset Sustainability Ratio

Net Asset Renewals 1,084 1,091 7

Depreciation 968 968 0

112% 113% 1%

District Council of Orroroo CarrietonBudget Review #1- Statement of Comprehensive Income


Note

BR #1

2017-18

$,000

BR #2

2017-18

$,000

Variance

$,000Comment

INCOME

Rates 1,098 1,106 7 Based on ytd actuals

Statutory Charges 11 11 0

User Charges 226 208 (18)Crop Income NRM Board Rent & Caravan Park Rent were

over estimated in budget

Grants & Subsidies 1,468 1,471 3

Investment Income 20 20 0

Reimbursements 82 56 (26)$16k reallocated to Other Revenue. LGRS Special Distribution &

Workers Compensation Distribution were over estimated in budget

Other Revenues 1 17 16 $16k reallocated from Reimbursements

Total Operating Income 2,906 2,888 (18)

EXPENDITURE

Employee Costs 839 839 0

Materials, Contracts & Other Expenses 1,250 1,316 66Realignment of plant hire expenses between operating and capital

accounts $48k. Various Other $18k.

Depreciation 980 980 0

Finance Charges 26 26 0

Total Operating Expenditure 3,096 3,161 66

OPERATING SURPLUS/(DEFICIT) (189) (273) (84)

Gain / Loss on Disposal of Assets 0 0

Grants - Roads to Recovery Additional 182 182 (0)

Supplementary Road Funding 120 127 7 Based on advice from state government

Amounts Recieved Specifically for New Assets 415 415 0

NET SURPLUS / (DEFICIT) transferred to Equity

Statement528 451 (77)

District Council of Orroroo CarrietonBudget Review #1 - Balance Sheet

as at 30 June 2017

BR #1

2017-18

$,000

BR #2

2017-18

$,000

Variance

$,000

ASSETS

CURRENT ASSETS

Cash & Cash Equivalents 1,042 958 (84)

Trade & Other Receivables 109 109 0

Inventories 10 10 0

Total Current Assets 1,161 1,077 (84)

NON-CURRENT ASSETS

Financial Assets 38 38 0

Infrastructure, Property, Plant &

Equipment32,272 32,279 7

Other 0 0 0

Total Non-Current Assets 32,310 32,317 7

TOTAL ASSETS 33,471 33,394 (77)

LIABILITIES

CURRENT LIABILITIES

Trade & Other Payables 130 130 0

Borrowings 88 88 0

Short Term Provisions 402 402 0

Total Current Liabilities 620 620 0

NON-CURRENT LIABILITIES

Long Term Borrowings 204 204 0

Long Term Provisions 12 12 0

Total Non-Current Liabilities 216 216 0

TOTAL LIABILITIES 836 836 0

NET ASSETS 32,635 32,558 (77)

EQUITY

Accumulated Surplus 2,233 2,156 (77)

Asset Revaluation Reserve 30,402 30,402 0

Other Reserves 0 0 0

TOTAL EQUITY 32,635 32,558 (77)

District Council of Orroroo CarrietonBudget Review #1 - Cash Flow Statement

as at 30 June 2017

BR #1

2017-18

$,000

BR #2

2017-18

$,000

CASH FLOWS FROM OPERATING

ACTIVITIES

Receipts

Operating Receipts 3,189 3,177

Investment Receipts 20 20

Payments

Operating Payments to Suppliers &

Employees2,154 2,220

Finance Payments 26 26

Net Cash provided by (or used in)

Operating Activities1,028 951

CASH FLOWS FROM INVESTING

ACTIVITIES

Receipts

Grants Specifically for new or upgraded

assets415 415

Sale of replaced Assets 145 145

Payments

Expenditure on renewal/replaced assets 1,229 1,236

Expenditure on new/upgraded assets 650 650

Net cash provided by (used in) Investing

Activities(1,319) (1,326)

CASH FLOWS FROM FINANCING

ACTIVITIES

Payments

Repayment of Borrowings 148 148

Net Cash Provided by (Used in ) Financing

Activities(148) (148)

Net Increase / Decrease in Cash (439) (523)

Cash and Cash Equivalents at start of

reporting period1,481 1,481

Cash & Cash Equivalents at the end of the

reporting period1,042 958

District Council of Orroroo CarrietonBudget Review #1 - Statement of Equity

as at 30 June 2017

BR #1

2017-18

$,000

BR #2

2017-18

$,000

ACCUMULATED SURPLUS

Balance at end of previous reporting period 1,705 1,705

Net Result for Year 528 451

Transfer from Reserves 0 0

Transfer to Other Reserves 0 0

Balance at end of period 2,233 2,156

ASSET REVALUATION RESERVE

Balance at end of previous reporting period 30,402 30,402

Gain on Revaluation of Property Plant &

Equipment0 0

Balance at end of period 30,402 30,402

TOTAL EQUITY AT END OF REPORTING

PERIOD32,635 32,558

District Council of Orroroo CarrietonCapital Expenditure Summary for the Year Ending 30 June 2018

BR #1

2017-18

$,000

BR #2

2017-18

$,000

Variance

Council Administration

Council House - Floor Coverings 11,000 11,000 -

Council House - Re-roof shed and rear porch 11,700 12,312 612 to match final cost

22,700 23,312 612

Culture

Redevelop RSL Building and new shed 40,000 40,000 -

Transport

Roads - Unsealed - Re-Sheeting

Booleroo Springs Road 20,840 20,840 -

O'Dea Road 22,131 22,131 -

Johnburgh Road 73,604 73,604 -

Bullyacre Road (Deferred) 50,000 50,000 -

Morachrd (Hammond) Road 47,065 47,065 -

Kilmore Road 20,000 20,000 -

Morchard Road (Shepards) 34,000 44,551 10,551 to match final cost

Minburra Road (Deferred) 43,800 43,800 -

Orroroo North Terace - Reseal 50,000 50,000 -

Bouda Hutt Road 76,000 76,000 -

Wyndhurst Road 19,500 15,292 (4,208) to match final cost

Pamatta Road - - -

Railway Tce (Black Rock) 5,000 5,000 -

Fourth St (Black Rock) 1,700 1,700 -

Treehaven Road 20,000 20,000 -

Belton Road 58,587 58,587 -

Pekina Black Rock Road 48,000 48,000 -

Coomooroo Road 20,000 20,000 -

McCallum Road 12,677 12,677 -

Total 622,904 629,247 6,343

Aerodrome - Orroroo New Terminal Building 10,000 10,000 -

Plant and Manachinery Purchases

Grader 400,000 400,000 -

Mutli Combination Roller 113,305 113,305 -

Total 513,305 513,305 -

Business Activities

Carrieton Water Supply Tanks 20,550 20,550 -

Total Renewal / Replacement Capital Expenditure 1,229,459 1,236,414 6,955

NEW / UPGRADED CAPITAL EXPENDITURE

Roads Sealed - Reconstruction (SLRP)

Price Maurice Road - Stage 1 650,000 650,000 -

Total New Capital Expenditure 650,000 650,000 -

Total Capital Expenditure 1,879,459 1,886,414 6,955


ELECTED MEMBER SUBMISSIONS FOR

ANNUAL BUSINESS PLAN

1

Ann Frick

From: Kristen ClarkSent: Tuesday, 20 March 2018 4:59 PMTo: Kathie Bowman; Grant Chapman; Ahmad Ramadan; Colin Parkyn; Joylene Ford;

Malcolm Byerlee; Ralph GoehringSubject: Budget Item ideas

Hello Elected Members We have began our budget process for 2018‐2019. If you have any operational or capital items that you would like Council to consider, can you please forward the details to me for inclusion in upcoming Annual Business Plan workshops. KC

Kristen Clark Chief Executive Officer District Council of Orroroo Carrieton T 08 8658 1260 | F 08 8658 1434 | E [email protected] 17 Second Street | PO Box 3 ORROROO SA 5431 | www.orroroo.sa.gov.au


INQUIRY INTO THE SELECTION PROCESS

FOR A NATIONAL RADIOACTIVE WASTE

MANAGEMENT FACILITY IN SOUTH

AUSTRALIA

Ann Frick

/VI evh·tJ 28/.314tf /fen-, 1 S C) I

Subject: FW: Senate Economics References Committee -Invitation to submit to the inquiry into the selection process for a national radioactive waste management facility in South Australia

From: Economics, Committee (SEN) [mailto:[email protected]] Sent: Tuesday, 20 February 2018 11:00 AM To: District Council of Orroroo Carrieton Subject: Senate Economics References Committee - Invitation to submit to the inquiry into the selection process for a national radioactive waste management facility in South Australia

Aft -i\ AUSTRALIA ,!~))))}~<(<((~

Senate Economics References Committee

20 February 2018


By email: counci/@orroroo.sa.gov.au

Dear Sir /Madam

Inquiry into the selection process for a national radioactive waste management facility in South Australia

On 6 February 2018, the Senate referred an inquiry into the selection process for a national radioactive waste management facility in South Australia to the Senate Economics References Committee for inquiry and report by 14 August 2018.

The terms of reference for the inquiry are:

The appropriateness and thoroughness of the site selection process for a national radioactive waste management facility at Kimba and Hawker in South Australia, noting the Government has stated that it will not impose such a facility on an unwilling community, with particular reference to:

a) the financial compensation offered to applicants for the acquisition of land under the Nominations of Land Guidelines;

b) how the need for 'broad community support' has played and will continue to play a part in the process, including: i) the definition of 'broad community support', and ii) how 'broad community support' has been or will be determined for each process advancement

stage; c) how any n eed for Indigenous support has played and will continue to play a part in the process,

including how Indigenous support has been or will be determined for each process advancement stage; d) whether andfor how the Government's 'community benefit program' payments affect broad community

and Indigenous community sentiment; e) whether wider (Eyre Peninsular or state-wide) community views should be taken

into consideration and, if so, how this is occurring or should be occurring; and f) any other related matters.

1

I am writing to invite you to make a submission to this inquiry. The Committee is seeking written submissions from interested individuals and organisations in an electronic form submitted online. The closing date for submissions is Tuesday, 3 April2018.

The committee would also welcome your referring this letter of invitation to any colleague or organisation you think would like to contribute to the inquiry.

Please read the terms of reference carefully before making your submission. The committee has resolved that it will only accept submissions strictly addressing its terms of reference, with a particular focus on the appropriateness and thoroughness of the site selection process for a national radioactive waste storage facility.

How to make a submission If this is your first time submitting online to an inquiry you will need to create a My Parliament account. If you have previously submitted to an inquiry and have a user account with the parliament you can use it to upload your submission. Once you have created or logged into your account, use the 'Upload Submission' button on the inguiry web page and follow the prompts to upload your submission.

Submissions are confidential until the Committee releases them. You must not release your submission until the Committee advises that it has accepted and released it. Submissions that are accepted are protected by parliamentary privilege but the unauthorised release of them is not.

The Committee will normally make submissions public unless there is a request for confidentiality. If you would like a submission or part of it to be kept confidential please say so clearly in the submission.

The Committee will sympathetically consider requests for confidentiality, but cannot make promises in advance. If you have concerns about confidentiality I encourage you to call me to discuss this before lodging the submission. Notes on making submissions are available from the website. The Committee secretariat can also help: phone (0~) 6277 3540 or email [email protected]. More information about this Committee is available at www.aph.gov.au/senate economics.

We look forward to receiving your views on this important issue.

Yours sincerely

Mr Mark Fitt Committee Secretary

2


LOCAL GOVERNMENT (BOUNDARY

ADJUSTMENT) AMENDMENT ACT 2017

1

In reply please quote A3482082 Enquiries to Ms Alex Hart Telephone 7109 7145

Dear Lord Mayor / Mayor / Chair On 22 August 2017, the Local Government (Boundary Adjustment) Amendment Act 2017 (the Amendment Act) was assented to by the Governor. The Amendment Act will commence on 1 January 2019, and will significantly reform the processes within the Local Government Act 1999 that govern changes to council boundaries. The reformed process will centre on an independent statutory body that will receive and consider all proposals for boundary changes, prior to making recommendations to the Minister for Local Government through published reports. You may also be aware that the Amendment Act appointed the South Australian Local Government Grants Commission (LGGC) as the statutory body responsible for this work. Additionally, the Minister for Local Government has requested the LGGC to undertake the preparatory work that will be necessary to ensure the smooth operation of the new system for council boundary changes that will be operating on 1 January 2019. The chief work that the LGGC will be undertaking during this period is the development of guidelines that will detail the processes by which proposals for boundary change will be received, assessed and progressed. As these guidelines will be critical to a robust and effective boundary change system, the LGGC intends to work closely with the local government sector on their development. Accordingly, the LGA will assist the LGGC as the guidelines are drafted, and all councils will be provided with an opportunity to consider them before they are finalised. It is expected that draft guidelines will be released for public consultation by May 2018. In the meantime, information on the Amendment Act is available on the Office of Local Government website; https://dpti.sa.gov.au/local_govt

https://dpti.sa.gov.au/local_govt

2

The LGGC looks forward to working constructively with the local government sector as we prepare for and implement a more flexible, independent and effective council boundary change system in South Australia. If you or your council have any further questions, I encourage you to contact the Manager, Office of Local Government, Ms Alex Hart, [email protected], telephone 7109 7145. Yours sincerely

Mary Patetsos Chair Local Government Grants Commission 13 March 2018



ECONOMIC GROWTH AND INVESTMENT

STRATEGY

9 February 2018

Kathie Bowman Chairperson District Council of Orroroo Carrieton PMB6 ORROROO SA 5431

Dear Mrs Bowman

DlSTRlt;T COUNCIL OF FIP:~OROO I CARRIETON

.................................... , ..... 2 2 FEB 2010

AnENT ION MEETIN

1 G. ,.;.~:[~'i."£('j"f""""'"'

............. J..~ ... !.~ . ~ ........ ,,, .... uu,,,,,,,,,,,

In early 2017, Regional Development Australia Far North (RDAFN) in partnership with the Outback Communities Authority (OCA) collaborated to produce an Economic Growth and Investment Strategy (EGIS) for the OCA's region. The development of the strategy included a robust analysis of economic drivers resulting in the identification of evidence based opportunities for priority investment. The OCA EGIS, along with similar strategies for the other key stakeholder Councils in the RDAFN region, can be downloaded from RDAFN's website via http://www.rdafn.eom.au/publications.

Following on from the development of the strategy, the Outback Communities Authority undertook a fu rther process to produce the oneOutback Prospectus. The oneOutback Prospectus is a solution-focused initiative seeking to attract government and private sector investment. This prospectus contains four prioritised region-building projects, which have been identified through economic ana lysis (the EG IS) and community consultat ion. These projects are significant to the South Australian economy, and the South Austra lian community. The oneOutback prospectus can be downloaded from OCA's website via http://oca.sa.gov.au/oneoutback.

One of the four identified investment opportunities is the sea ling of the Strzelecki Track, a priority project appearing in all of the Economic Growth and Investment Strategies and the oneOutback Prospectus.

The enclosed Economic and Community Benefits of Sealing the Strzelecki Track report was officia lly released by the Hon Rob Kerin on the 22"d of January 2018 provides a solid evidence base of the community and economic benefits from a local, state and national perspective of sea ling the entire length of the St rzelecki Track.

This report is further collaboration by the RDAFN and OCA, rep resentatives from whom would be happy to provide a more detai led briefing to yourse lf and any others you may suggest if that would be of interest.

Please feel free to contact Claire Wiseman, RDAFN CEO [email protected] or Mark Sutton, OCA Director [email protected] if you require any fu rther information or to organise a more detai led briefing.

Yours sincere ly

~. Dr Jen Cleary Chair Regional Development Australia Far North

.£'~ Regional ~ jf Development

1 A""s-ftre.r•e. FI\R NOR • H

Cecilia Woolford Chair Outback Communities Authority

Government of South Auittal ia ~~rOutback

Communities Authority

Documents

DISTRICT COUNCIL OF ORROROO CARRIETON ATTACHMENT INDEX FOR MEETING TO BE HELD 28th MARCH 2018 ATTACHMENT 1 REPORT 5.1 ORDINARY COUNCIL MEETING ATTACHMENT 2 REPORT 11.2 GENERAL