Upload
trinhcong
View
215
Download
0
Embed Size (px)
Citation preview
Attachments
YOSEMITE COMMUNITY COLLEGE DISTRICT
DISTRICT COUNCIL MEETING
September 23, 2015
3 p.m. – 5 p.m.
Gene Bianchi Community Center 110 South Second Avenue, Oakdale, CA
AGENDA Facilitator: Joan Smith Recorder: Graciela Molina
1. Approval of Minutes of the Meeting of August 26, 2015 – Joan Smith
2. Faculty Hires for 2016 – Curtis Martin
3. HR Update – Gina Leguria a. Retro timeline b. New CSEA lateral process c. Wellness (flu shots, health screen, financial workshops)
4. Board Policy – Coni Chavez
5. Fiscal Services Update – Teresa Scott
6. IT Update – Marty Gang
7. Other Business
8. Next Meeting: October 28, 2015 – 3 p.m. at Gene Bianchi Community Center, Oakdale
Yosemite Community College District
District Council Meeting Minutes
Gene Bianchi Community Center, Conference Room 1 August 26, 2015
Members Present: Errin Bass, Molly Boyatt, Curtis Martin, Angela Fairchilds, Baljinder Gill, Dorothy Pimentel, Jim Sahlman, Joan Smith, Jill Stearns, Wendy Griffiths-Bender Members Absent: none Other’s Present: Al Alt, Marc Beam, John Black, Coni Chavez, Marty Gang, Gina Leguria, Melissa Raby, Sarah Schrader, Teresa Scott, James Todd, Gary Whitfield, Graciela Molina (recorder) Meeting called to order at 2:56 p.m. in Oakdale at the Gene Bianchi Community Center, Conference Room 1. 1. Approval of Minutes of the Meeting of April 22, 2015
A motion to approve the minutes of the meeting of April 22, 2105, was made by Melissa Raby and seconded by Baljinder Gill. District Council members approved the minutes with a vote all in favor. Ayes: Errin Bass, Molly Boyatt, Curtis Martin, Angela Fairchilds, Baljinder Gill,
Dorothy Pimentel, Jim Sahlman, Joan Smith, Jill Stearns Nayes: none
Chancellor Joan Smith provided time in the meeting for DC member introductions.
2. Title IX
Director of District Security, Compliance & Emergency Preparedness John Black provided an update on Title IX. Progress is being made towards the goal to meet current legal mandates; a workgroup is meeting and reviewing policies and putting together a packet to provide updated language to the District Policies and Procedure Committee for their review. Mandatory reporter training will be provided online using ATIXA (Association of Title IX Administrators). John Black is working on MOUs with local law enforcement agencies; in addition, he is working with colleges to draft language that will be provided to students as part of their orientation packets. The goal is to efficiently provide students the information they need to get everyone including staff orientated and informed of Title IX.
3. Strategic Planning Chancellor Joan Smith informed DC members that District Council is the workgroup for the District Strategic Planning. A meeting will be scheduled in November or December to continue the strategic planning process.
4. Board Policy
Interim District Director of Public Affairs Coni Chavez provided information regarding the Policies and Procedures Constituent Review Process, the upcoming six year cycle of comprehensive chapter review, and the annual and legal review process. She went over the review cycle schedule and timeline for annual and comprehensive chapter reviews.
District Council Page 2 of 3 Meeting Minutes August 26, 2015
5. Fiscal Updates Executive Vice Chancellor Teresa Scott provided updates regarding the following items:
a. FTES Target 2015-2016 A review of FTES Targets for 2015-2016 was provided.
b. FON Projection Faculty Obligation Numbers (FON) will be changing as YCCD awaits information from the State for this fiscal year. Seven additional faculty positions have been added to MJC and three positions to Columbia College.
c. YCCD 2015-2016 General Fund Budget A high level overview of the budgets for Central Services, MJC and Columbia College was provided; the budget is being presented to the Board of Trustees at their September meeting with an amended budget likely to be presented in October. In addition the budget includes contingency transfers, including an off schedule 1% salary adjustment, and pending negotiations contingency funds.
d. YCCD Scheduled Maintenance/Instruction Material A brief report was provided on YCCD Scheduled Maintenance.
e. Mandated Cost Pay Back Allocation A brief report was provided on mandated cost pay back allocation.
6. IT Update
a. ITS Updates No update due to time constraint.
b. DTAC Membership Requests Assistant Vice Chancellor Marty Gang reported seeking members for the District Technology Advisory Committee (DTAC) to begin discussion on the IT Strategic Plan. Student Trustee Errin Bass will seek students to serve on the committee.
7. HR Update Vice Chancellor Gina Leguria provided updates regarding the following items:
a. Re-org process Human Resources is working with both colleges on the re-org process.
b. Web time entry Human Resources is moving forward on use of web-time entry for short term contracts and permanent part-time hourly employees. Students currently use web-time entry and departmental staff is already trained to facilitate and train new users. Further assistance can be provided as needed.
District Council Page 3 of 3 Meeting Minutes August 26, 2015
c. Calendar Committee Update The District/YFA Calendar Committee met yesterday; a key recommendation was to move the start date for Fall 2016 – to begin one week later on August 29. Further discussion will continue on this matter.
d. EEO Advisory Committee Human Resources is re-launching the committee in an effort to revive the group; moving forward Kathren Pritchard will be the point of contact.
e. 1% off schedule timeline The one-percent off schedule timeline was discussed; the increase will be paid on August 31, 2015; thanks were extended to Payroll for getting the task completed in a short time frame.
8. Other Business None
9. Next Meeting
The next meeting of the District Council is scheduled for September 23, 2015 – 3 p.m. at Gene Bianchi Community Center, Oakdale.
The District Council meeting adjourned at 3:54 p.m.
Resources: BP/AP 7120 & BP 3420 Version 2.0 pritchardk CSEA CBA Created 9/15/2015
Human Resources
Lateral Transfers/Voluntary Demotions for Classified Positions
Guidelines
Definitions:
a. Lateral transfer is defined as a change in an eligible classified employee’s position
within the same classification and not involving a promotion or demotion.
b. Voluntary demotion is defined as: a permanent change to a lower classification for
which the classified employee meets all employment qualifications as determined by
the District.
District Notification: Upon an opening for a permanent classified position the District will
announce the position via District email to all of the available lateral/voluntary opportunity.
Lateral transfers and voluntary demotions will be posted for five (5) days.
Applicant Process: All eligible classified employees must submit required documents via the
District’s online application system. The required documents include:
Online application
Letter of interest
Resume
List of references
Review & Selection Process: Human Resources will oversee an internal interview and
selection process. Selection and recommendation for hire will be the responsibility of the
supervising manager plus one additional District employee.
a. All employees who meet the minimum qualifications shall be interviewed.
b. The hiring manager responsibilities:
1. Prepare internal interview questions and submit to HR for prior approval;
2. Identify one employee to serve with the Hiring Manager for the internal
interview; and
3. Conduct reference checks
• A reference check with current manager with the agreement of the
candidate.
• A review of official YCCD personnel file
4. The hiring manager shall give lateral transfer and voluntary demotion request
equal consideration. If the more than one candidate is identified as qualified,
seniority will be the determining factor.
Resources: BP/AP 7120 & BP 3420 Version 2.0 pritchardk CSEA CBA Created 9/15/2015
c. If a current employee is identified as the successful candidate, no open recruitment
will occur.
d. The active recruitment process shall not proceed until all interviews have been
completed and bargaining unit members have notified of the decision. District email
is an acceptable form of notification.
Open Recruitment: If no current employee submits interest or a successful candidate has not
been identified, the District shall proceed to the active recruitment process.
Approvals: Standard College, District and Board hiring approvals apply.
Yosemite Community College District • Policies and Administrative Procedures
1100 The Yosemite Community College District Page 1 of 1
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
1100 The Yosemite Community College District 5
6
The District has been named the Yosemite Community College District. 7
8
The name is the property of the District. No person shall, without the permission of the Board of Trustees, 9
use this name or the name(s) of any College(s) or other facilities of the District, or any abbreviation of 10
them, to imply, indicate or otherwise suggest that an organization, product or service is connected or 11
affiliated with, or is endorsed, favored, supported, or opposed by, the District. 12
13
The District consists of the following colleges: Modesto Junior College and Columbia College. 14
15
References: 16
Education Code Section 72000(b); Elections Code Section 18304 17
18
Adopted: May 7, 2002 19
Last Reviewed: 20
Yosemite Community College District Policies and Administrative Procedures No. 1100
Policy
Yosemite Community College District • Policies and Administrative Procedures
1200 District Mission Page 1 of 1
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
1200 District Mission 5
6
The mission of the Yosemite Community College District is: 7
8
The Yosemite Community College District is committed to responding to the needs of our diverse 9
community through excellence in teaching, learning and support programs contributing to social, 10
cultural and economic development and wellness. 11
12
The mission is evaluated and revised on a regular basis. 13
14
References: 15
ACCJC Accreditation Standard I.A 16
17
Adopted: May 7, 2002 18
Revision Adopted: February 21, 2007, September 12, 2012 19
Last Reviewed: 20
Yosemite Community College District Policies and Administrative Procedures No. 1200
Policy
Yosemite Community College District • Policies and Administrative Procedures
2010 Board Membership Page 1 of 1
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments: CCLC Spring 2015 Update
Referred to:
Edited: 9/16/15
1
2
3
4
2010 Board Membership 5
6
The Yosemite Community College District Board of Trustees shall consist of seven (7) members elected 7
from seven (7) Trustee areas in the District. Members shall be elected as defined in Board Policy 2100 or 8
appointed as defined in Board Policy 2110. 9
10
Any person who meets the criteria contained in law is eligible to be elected or appointed a member of the 11
Board. 12
13
An employee of the District may not be sworn into office as an elected or appointed member of the 14
governing bBoard unless he or she resigns as an employee. 15
16
No member of the governing bBoard shall, during the term for which he or she is elected, hold an 17
incompatible office. 18
19
Cross References (see also): 20
YCCD Policy 2100 – Board Elections 21
YCCD Policy 2110 – Vacancies on the Board 22
23
References: 24
Education Code Sections 72023, 72103; , and 72104; ACCJC Accreditation Standard IV.C.6 25
26
Adopted: May 7, 2002, 27
Revision Adopted: January 9, 2013 28
Last Reviewed: 29
Yosemite Community College District Policies and Administrative Procedures No. 2010
Policy
Yosemite Community College District • Policies and Administrative Procedures
2015 Student Member(s) Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☒ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2015 Student Member(s) 5
6
The Board shall include one non-voting student member who is physically enrolled in one or more of the 7
colleges of the Yosemite Community College District. The student member shall be selected in accordance 8
with rules and regulations established by the members of the elected Board of Trustees. 9
10
The term of office shall be one year commencing May 15 each year and concluding on the following May 11
14. 12
13
The student member shall be seated with the Board and shall be recognized as a full member of the Board 14
at meetings. The student member is entitled to participate in discussion of issues and receive all materials 15
presented to members of the Board (except for closed session). The student member shall be entitled to 16
any mileage allowance necessary to attend bBoard meetings to the same extent as publicly elected 17
trustees. The student member is not required to give up employment with the District. 18
19
The student member will be entitled to an advisory vote, although the vote shall not be included in 20
determining the vote required to carry any measure before the Board. If a student member wishes to 21
cast an advisory vote, it shall be taken prior to the Board’s vote. The student member of the Board does 22
not make and second motions; attend closed sessions; or receive compensation for meeting attendance. 23
24
This policy will be reviewed by the Board and either readopted, revised or repealed on or before May 15 25
of each year. 26
27
Cross References (see also): 28
YCCD Policy 2105 – Election of Student Member 29
30
References: 31
Education Code Section 72023.5 32
33
Adopted: May 7, 2002 34
Revision Adopted: February 11, 2009, May 8, 2013, May 14, 2014, June 10, 2015 35
Last Reviewed: 36
Yosemite Community College District Policies and Administrative Procedures No. 2015
Policy
Yosemite Community College District • Policies and Administrative Procedures
2015 Student Member(s) Page 2 of 2
1
2015 Student Member(s) 2
3
The role of the student trustee is to be a representative voice of YCCD students to the Board. As such, the 4
student member shall have the following responsibilities: 5
6
A. Attend meetings of the Board of Trustees 7
8
B. Participate in a Student Trustee Orientation 9
10
C. Identify a mentor or advisor 11
12
D. Communicate regularly with Associated Student leadership at both Colleges and share the results 13
of that communication with the Board. 14
15
References: 16
Education Code Section 72023.5 17
18
Procedure Last Revised: April 11, 2007, May 14, 2014, June 10, 2015 19
Last Reviewed: 20
Administrative Procedure
Yosemite Community College District • Policies and Administrative Procedures
2100 Board Elections Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2100 Board Elections 5
6
The term of office of each Trustee shall be four (4) years, commencing on the first Board meeting in 7
December, following the November election. Elections shall be held every two years, in even numbered 8
years in accordance with the Education Code and the State Elections Code. Terms of Trustees are 9
staggered so that, as nearly as practical, one half of the Trustees shall be elected at each Trustee election. 10
11
In the event of a tie vote among two or more candidates for the governing board, the Board of Trustees 12
hereby determines the method of deciding the winner to be by random drawing. The Board shall notify 13
the candidates who have received the tie votes to appear before it either personally or by a representative 14
at a time and place designated by the Board. The Board shall at that time and place determine the winner 15
by random drawing. 16
17
The Board of Trustees has provided for the election of Trustees by Trustee areas. The Board member 18
must reside in the area in which he/she represents. The Board member must also be registered to vote 19
in that area. The election of a Board member residing in and registered to vote in the Trustee area he or 20
she seeks to represent shall be only by the registered voters of the same Trustee areas. A detailed map 21
and area description of each Trustee area are attached. YCCD Trustee Area maps can be viewed at: 22
http://www.yosemite.edu/Trustees/map.htm. 23
24
Effective July 1, 2012 the Trustee areas are as follows: 25
26
Area 1 District area comprised of Calaveras County, Tuolumne County, eastern Stanislaus 27
County, and a portion of eastern San Joaquin County 28
29
Area 2 District area comprised of northeastern portion of Stanislaus County (including the Cities 30
of Oakdale, Riverbank, and Waterford) 31
32
Area 3 District area comprised of southern portion of Stanislaus County (including the Cities of 33
Turlock and Hughson) and northeastern portion of Merced County 34
35
Yosemite Community College District Policies and Administrative Procedures No. 2100
Policy
Yosemite Community College District • Policies and Administrative Procedures
2100 Board Elections Page 2 of 2
Area 4 District area comprised of western portion of Stanislaus County (including the Cities of 1
Patterson and Newman, and a portion of the Cities of Ceres and Modesto), Santa Clara 2
County, and northwestern portion of Merced County (including the City of Gustine) 3
4
Area 5 District area comprised of north-central portion of Stanislaus County (including Salida 5
and a northwest portion of the City of Modesto) and south-central portion of San 6
Joaquin County (Ripon) 7
8
Area 6 District area comprised of central portion of Stanislaus County (including a Central 9
portion of the City of Modesto) 10
11
Area 7 District area comprised of central portion of Stanislaus County (including a majority of 12
the City of Ceres and the southwest portion of the City of Modesto) 13
14
The District is obligated by state law to adjust the boundaries of Trustee areas after each decennial census 15
in districts where Trustee areas have been established and in which each Trustee is elected by the 16
residents of the area. 17
18
The Chancellor shall submit recommendations to the Board regarding adjustments to be made to the 19
boundaries of each Trustee area, if any adjustment is necessary, after each decennial federal census. The 20
Chancellor shall submit the recommendation in time for the Board to act as required by law. 21
22
Candidates who run for the office of Trustee of the Yosemite Community College District shall cover the 23
cost of printing, handling, and mailing candidates a statement of qualifications, if so desired, and are 24
responsible for submitting such statements to required officials. 25
26
References: 27
Education Code Sections 5000 et seq., 72022, Education Code Section 5019.5 and 72036 28
29
Adopted: May 7, 2002 30
Revision Adopted: January 9, 2013 31
Last Reviewed: 32
Yosemite Community College District • Policies and Administrative Procedures
2105 Election of Student Member Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☒ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2105 Election of Student Member 5
6
In compliance with Board Policy 2015, one (1) non-voting student representative shall serve on the 7
Yosemite Community College District Board of Trustees subject to the following provisions: 8
9
Criteria for Service 10
11
I. The student representative shall meet all the following criteria for service on the Board of Trustees: 12
13
A. Be a legal resident of the Yosemite Community College District at the time of application and 14
during the time of service on the Board. 15
B. Be enrolled in at least five (5) units during the semester or quarter of application and during each 16
semester or quarter of service. 17
C. Be in good academic standing (not on probation) and have earned a cumulative grade point 18
average of 2.0 or more in at least twelve (12) units completed at either Columbia College or 19
Modesto Junior College prior to May 15 of the year of service on the Board. In the absence of an 20
established GPA based on prior academic work, the most recent mid-term GPA or average of 21
grades to date will be acceptable. 22
23
Selection of the student representative will alternate between Columbia College and Modesto Junior 24
College annually. 25
26
Cross References (see also): 27
YCCD Policy 2015 – Student Member 28
29
References: 30
Education Code Sections 72023.5, and 72103 31
32
Adopted: May 7, 2002 33
Revision Adopted: March 14, 2007, February 11, 2009, April 10, 2013 34
Last Reviewed: 35
36
Yosemite Community College District Policies and Administrative Procedures No. 2105
Policy
Yosemite Community College District • Policies and Administrative Procedures
2105 Election of Student Member Page 2 of 2
1
2105 Election of Student Member 2
3
The student member shall be chosen by the students enrolled in the District as follows: 4
5
Election: 6
The student member shall be elected by the students enrolled in the District in a general election held for 7
that purpose. Normally, an election will be held in the spring semester so that the office is filled by May 8
15. The student member shall serve a term of one year commencing May 15 and ending May 14 of the 9
following year. Student members will alternate between Modesto Junior College and Columbia College 10
every other year. 11
12
An election will be conducted at each college in accordance with the administrative procedures adopted 13
by each respective associated student organization, except that all members of the student body of the 14
District shall be permitted to vote for the student member. Each qualified candidate shall be listed on the 15
ballot at each college. The successful candidate must receive a plurality of all votes cast. 16
17
The student trustee may be recalled by the students of the District in an election held for that purpose. 18
All members of the student body of the District shall be permitted to vote in the recall election. 19
20
Vacancies: 21
A special election will be held by both ASMJC and ASCC if the office becomes vacant by reason of the 22
resignation, recall, or disqualification of an elected student member, or by any other reasons. A 23
resignation must be in writing. 24
25
The process of the special election will be determined by both ASMJC and ASCC. 26
27
The Chancellor will formally notify both ASMJC and ASCC of the need to fill the student member vacancy. 28
Special elections shall be held within thirty (30) days after notice of the vacancy comes to the attention 29
of the Chancellor. The vacancy shall be filled within 45 days of the formal notification of the vacancy. 30
31
Exception: 32
No special election will be called if the vacancy occurs within 30 days of a regularly scheduled election. 33
Candidates for the position may nominate themselves or be nominated by others by the filing of an 34
application at their campus of residence certifying that the candidate is eligible for service under the 35
criteria set forth in California law and these policies. 36
37
Removal from Office: 38
The student member may be removed from office for cause by the Board of Trustees in consultation with 39
the Chancellor, student government advisor, ASMJC, ASCC and Vice President for Student Services or 40
equivalent administrator at the appropriate college. 41
42
References: 43
Education Code Section 72023.5 44
45
Procedure Last Revised: April 11, 2007, March 13, 2013 46
Last Reviewed: 47
Administrative Procedure
Yosemite Community College District • Policies and Administrative Procedures
2110 Vacancies on the Board Page 1 of 3
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☒ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2110 Vacancies on the Board 5
6
Vacancies on the Board may be caused by any of the events specified in Government Code Section 1770 7
or any applicable provision in the Elections Code, or by a failure to elect. 8
9
A vacancy on the Board of Trustees shall be filled by governing bBoard provisional appointment or by an 10
election of the registered voters of the District called by the governing bBoard, except when the vacancy 11
occurs near the end of the term of the incumbent, as provided by law. 12
13
Within 60 days of the vacancy or filing of a deferred resignation, the Board shall determine whether to 14
order an election or make a provisional appointment to fill the vacancy. 15
16
If an election is ordered, it shall be held on the next regular election date no less than 130 days after the 17
occurrence of the vacancy. 18
19
If a provisional appointment is made, it shall be subject to the conditions in Education Code Section 5091. 20
The person appointed to the position shall hold office only until the next regularly scheduled election for 21
Board members, when the election shall be held to fill the vacancy for the remainder of the unexpired 22
term. 23
24
The provisional appointment will be made by a majority public vote of the bBoard members at a public 25
meeting. 26
27
Resignations from the Board shall be governed by Education Code Section 5090. 28
29
The Chancellor shall establish administrative procedures to solicit applications that assure ample publicity 30
to and information for prospective candidates. The Board will determine the schedule and appointment 31
process, which may include interviews at a public meeting. 32
33
References: 34
Education Code Sections 5090, et seq., ; Government Code Section 1770 35
36
Yosemite Community College District Policies and Administrative Procedures No. 2110
Policy
Yosemite Community College District • Policies and Administrative Procedures
2110 Vacancies on the Board Page 2 of 3
Adopted: May 7, 2002 1
Last Reviewed: 2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
Yosemite Community College District • Policies and Administrative Procedures
2110 Vacancies on the Board Page 3 of 3
1
2110 Vacancies on the Board 2
3
When the Board determines to fill the vacancy by election or appointment, the Chancellor shall assure 4
that there is ample publicity to and information for prospective candidates. Publicity shall include posting 5
the announcement in three public places in the District and publication in a newspaper of general 6
circulation. 7
8
The posted notice of vacancy shall include directions regarding applications or nominations of legally 9
qualified candidates. Persons applying or nominated must meet the qualifications required by law for 10
members of the Board. 11
12
Persons applying for appointment to the Board shall receive a letter from the Chancellor containing 13
information about the District and the Board, and including a candidate information sheet to be 14
completed and returned by a specific date. 15
16
If the Board elects to fill a vacancy by appointment, the Board shall request personal interviews with 17
candidates. Interviews will be conducted in a public hearing scheduled for that purpose. 18
19
Each Board member will review all Candidate information sheets, with final selection made by a majority 20
vote of the Board members at a public meeting called for that purpose. 21
22
Whenever a provisional appointment is made, the Board shall, within 10 days of the provisional 23
appointment, post notices of both the actual vacancy or the filing of a deferred resignation and the 24
provisional appointment in three public places in the District. It shall also publish a notice in a newspaper 25
of general circulation. 26
27
The notice shall state the fact of the vacancy or resignation and the date of the occurrence of the vacancy 28
or the date of the filing of, and the effective date of, the resignation. It shall also contain the full name of 29
the provisional appointee to the bBoard, the date of the appointment, and a statement that unless a 30
petition calling for a special election, containing a sufficient number of signatures, is filed in the office of 31
county superintendent of schools within 30 days of the date of the provisional appointment, it shall 32
become an effective appointment. 33
34
A provisional appointment confers all powers and duties of a governing bBoard member upon the 35
appointee immediately following her or his appointment. 36
37
A person appointed to fill a vacancy shall hold office only until the next regularly scheduled election for 38
governing bBoard members. An election shall be held to fill the vacancy for the remainder of the 39
unexpired term. A person elected at an election to fill the vacancy shall hold office for the remainder of 40
the term in which the vacancy occurs or will occur. 41
42
References: 43
Education Code Section 5090 et seq.; Government Code Sections 1770,and 6061 44
45
Procedure Last Revised: April 11, 2007 46
Last Reviewed: 47
Administrative Procedure
Yosemite Community College District • Policies and Administrative Procedures
2200 Board Duties and Responsibilities Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2200 Board Duties and Responsibilities 5
6
The Board of Trustees shall select the Chancellor (See Policy 2431). The Board shall have the final right 7
and responsibility of making this selection, and the selection procedure will be exempt from the usual 8
District personnel selection procedures and practices. 9
10
In conference with the Chancellor, it is primarily the Board’s business to consider and act upon the 11
following: 12
13
1. Determine the policies of the District. 14
2. Provide its representatives guidelines and parameters for the negotiations process with 15
recognized employee bargaining units. 16
3. Authorize the employment of the staff, upon nomination by the Chancellor. 17
4. Review, revise as needed, and adopt an annual dDistrict budget of expenditures. 18
5. Authorize new projects, and determine what proposed expansions shall be made in the work 19
of the District. Annually review new programs and curriculum offerings, relying primarily on 20
the advice of the respective academic senates. 21
6. Select new college sites, employ architects when needed, and approve plans for new 22
buildings. 23
7. Keep before the public the program of the District and its needs. 24
8. Promote desirable, and seek to prevent undesirable, school legislation. 25
9. Meet regularly, and in special session as necessary, to perform all its duties as prescribed by 26
law and to transact the business of the District. 27
10. Establish a search process to fill the vacancy of college president(s) (See Policy 2431). 28
29
Members of the Board are expected to attend all meetings, discuss items presented on the agenda, 30
suggest other items for Board consideration, and vote upon motions and resolutions presented. If 31
members expect to be late or absent they are expected to notify the Office of the Chancellor. 32
33
No individual member or group of members shall exercise any authority outside of a regularly constituted 34
Board meeting, unless directed to do so by the Board. 35
36
Cross References (see also): 37
YCCD Policy 2410 – Board Policies and Administrative Procedures 38
Yosemite Community College District Policies and Administrative Procedures No. 2200
Policy
Yosemite Community College District • Policies and Administrative Procedures
2200 Board Duties and Responsibilities Page 2 of 2
YCCD Policy 2430 – Delegation of Authority to the Chancellor 1
YCCD Policy 2431 – CEO Selection 2
3
References: 4
Education Code Section 70902; Accreditation Standard IV B1.d, Accreditation Standard IV.B.1, IV.B.1.j.: 5
Title 5, Sections 53000 et seq. ACCJC Accreditation Standard IV (formerly IV.B.1.d) 6
7
Cross reference: 8
2431 CEO Selection 9
10
Adopted: August 6, 2002 11
Revision Adopted: August 8, 2009, February 8, 2012 12
Last Reviewed: 13
Yosemite Community College District • Policies and Administrative Procedures
2210 Officers Page 1 of 3
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☒ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2210 Officers 5
6
At the annual organizational meeting, which is held in December, the Board shall elect from among its 7
members a Chair and Vice-Chair, and appoint a Secretary/Clerk of the Board. The terms of officers shall 8
be for one year. The Board does not have an official system of rotation of officers; it elects the officers 9
each year from among all its members. 10
11
Chair: 12
The Chair of the Board of Trustees shall preside at all meetings and shall appoint committees unless 13
otherwise directed by the Board of Trustees. He or she shall have the right, as other members, to offer 14
resolutions, to make motions, to discuss questions and to vote thereon. 15
16
The Chair may call special meetings of the Board of Trustees. 17
18
The Chair shall sign official dDistrict documents that require the signature of this office. 19
20
Vice-Chair: 21
The Vice-Chair shall perform the duties of the Chair when called upon to do so or in the absence of the 22
Chair. 23
24
Secretary/Clerk of the Board: 25
The Chancellor shall serve as Secretary/Clerk of the Board of Trustees and as such, shall perform the 26
following tasks: 27
28
Prepare the agenda for Board meetings. 29
Prepare minutes of Board meetings for subsequent adoption. 30
Maintain Board minutes and related exhibit documents. 31
Attend all Board and committee meetings 32
Sign, where legally possible, all documents which require the signature of the Secretary/Clerk of 33
the Board 34
35
Yosemite Community College District Policies and Administrative Procedures No. 2210
Policy
Yosemite Community College District • Policies and Administrative Procedures
2210 Officers Page 2 of 3
The Secretary/Clerk of the Board will have available the services of a Board Stenographer to record official 1
actions of the Board. 2
3
References: 4
Education Code Section 72000 5
6
Adopted: May 7, 2002 7
Last Reviewed: 8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
Yosemite Community College District • Policies and Administrative Procedures
2210 Officers Page 3 of 3
1
2210 Officers 2
3
At the annual organizational meeting, which is held in December, the Chancellor will call the meeting to 4
order and preside during the election of the Board Chair. 5
6
The newly elected cChair will: 7
8
A. Conduct the election for Vice-Chair; 9
10
B. Appoint the Chancellor as the Secretary to the Board of Trustees; 11
12
C. Appoint the Chancellor’s Administrative Assistant as stenographer for the Board of Trustees; 13
14
D. Designate the time and place of the regular meetings of the Board of Trustees; 15
16
E. Appoint a voting representative to attend the Stanislaus County annual meeting where vacancies 17
on the Stanislaus County Committee on School District Organization are filed; and, who will also 18
serve on the Stanislaus County Schools Board Association; 19
20
F. Appoint a member to serve on the Stanislaus County Schools Board Association. 21
22
F. Appoint Foundations representatives (CC, MJC, & GVM); and 23
24
G. Appoint representative to the Valley Insurance Program Joint Powers Authority (VIPJPA). This 25
is a biennial appointment that will be made as required. 26
27
28
Procedure Last Revised: April 11, 2007 29
Last Reviewed: 30
Administrative Procedure
Yosemite Community College District • Policies and Administrative Procedures
2220 Committees of the Board Page 1 of 1
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2220 Committees of the Board 5
6
The Board will act as committee of the whole on all items coming before it. 7
8
The Board may by action establish committees that it determines are necessary to assist the Board in its 9
responsibilities. Any committee established by bBoard action shall comply with the requirements of the 10
California Public Meetings Brown Act and with these policies regarding open meetings. 11
12
At the request of the District governing bBoard, the Chair shall appoint temporary committees comprised 13
of less than a quorum of the membership, for special purposes. These committees shall be discharged 14
upon completion of their assignments. Board committees that are composed solely of less than a quorum 15
of members of the Board, and do not have authority that may lawfully be exercised by the Board itself, 16
are not required to comply with the California Public Meetings Brown Act, or with these policies regarding 17
open meetings, unless they are standing committees. 18
19
Board committees have no authority or power to act on behalf of the Board. 20
21
Findings or recommendations shall be reported to the Board for consideration. 22
23
References: 24
Government Code Section 54952 25
26
Adopted: May 7, 2002 27
Last Reviewed: 28
Yosemite Community College District Policies and Administrative Procedures No. 2220
Policy
Yosemite Community College District • Policies and Administrative Procedures
2305 Annual Organizational Meeting Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☒ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2305 Annual Organizational Meeting 5
6
The annual organizational meeting of the Board will be held on the second week of December in 7
accordance with the appropriate State Code. The purpose of the annual organizational meeting is to elect 8
a Chair and Vice-Chair, appoint a Secretary/Clerk of the Board, and conduct any other business as required 9
by law or determined by the Board. 10
11
Cross References (see also): 12
YCCD Policy 2210 – Officers 13
14
References: 15
Education Code Section 72000(c)(2)(A) 16
17
Adopted: May 7, 2002 18
Revision Adopted: January 10, 2007 19
Last Reviewed: 20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Yosemite Community College District Policies and Administrative Procedures No. 2305
Policy
Yosemite Community College District • Policies and Administrative Procedures
2305 Annual Organizational Meeting Page 2 of 2
1
2305 Annual Organizational Meeting 2
3
The Chancellor will call the annual organizational meeting to order and preside during the election of the 4
Board Chair. 5
6
7
Procedure Last Revised: April 11, 20007 8
Last Reviewed: 9
Administrative Procedure
Yosemite Community College District • Policies and Administrative Procedures
2310 Regular Meetings of the Board Page 1 of 1
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2310 Regular Meetings of the Board 5
6
Regular meetings of the Board shall be held on the second Wednesday of each month beginning at 5:30 7
p.m. Regular meetings of the Board shall normally be held in the Board Room of the Yosemite Community 8
College District Office, 2201 Blue Gum Avenue, Modesto, California, with the exception of two meetings 9
per year which will be held at Columbia College. 10
11
A notice identifying the location, date, and time of each regular meeting of the Board shall be posted 12
at least ten days prior to the meeting and shall remain posted until the day and time of the meeting. 13
All regular meetings of the Board shall be held within the boundaries of the District except in cases 14
where the Board is meeting with another local agency or is meeting with its attorney to discuss pending 15
litigation if the attorney’s office is outside the District. 16
17
All regular and special meetings of the Board shall be open to the public, be accessible to persons with 18
disabilities, and otherwise comply with Brown Act Pprovisions, except as required or permitted by law. 19
20
References: 21
Education Code Section 72000(d); Government Codes Sections 54952.2, 54953, et seq.; and 54961 22
23
Adopted: May 7, 2002 24
Revision Adopted: September 2, 2003 25
Last Reviewed: 26
Yosemite Community College District Policies and Administrative Procedures No. 2310
Policy
Yosemite Community College District • Policies and Administrative Procedures
2315 Closed Sessions Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2315 Closed Sessions 5
Closed sessions of the Board shall only be held as permitted by applicable legal provisions including but 6
not limited to the Brown Act, California Government Code and California Education Code. Matters 7
discussed in closed session may include: 8
The appointment, employment, evaluation of performance, discipline or dismissal of a public 9
employee; 10
Charges or complaints brought against a public employee by another person or employee, 11
unless the accused public employee requests that the complaints or charges be heard in an open 12
session. The employee shall be given at least 24 hours written notice of the closed session; 13
Advice of counsel on pending litigation, as defined by law; 14
Consideration of tort liability claims as part of the District’s membership in any joint powers 15
agency formed for purposes of insurance pooling; 16
Real property transactions; 17
Threats to public security; 18
Review of the District’s position regarding labor negotiations and giving instructions to the 19
District’s designated negotiator; 20
Conferring of honorary degrees; 21
Consideration of gifts from a donor who wishes to remain anonymous; 22
To consider its response to a confidential final draft audit report from the Bureau of State 23
Audits. 24
25
The agenda for each regular or special meeting shall contain information regarding whether a closed 26
session will be held and shall identify the topics to be discussed in any closed session in the manner 27
required by law. 28
29
After any closed session, the Board shall reconvene in open session before adjourning and shall announce 30
any actions taken in closed session and the vote or abstention of every member present, when called for 31
by law. 32
33
Yosemite Community College District Policies and Administrative Procedures No. 2315
Policy
Yosemite Community College District • Policies and Administrative Procedures
2315 Closed Sessions Page 2 of 2
All matters discussed or disclosed during a lawfully held closed session and all notes, minutes, records or 1
recordings made of such a closed session are confidential and shall remain confidential unless and until 2
required to be disclosed by action of the Board or by law. 3
4
References: 5
Government Code Sections 54956.8, 54956.9, 54957, 54957.6, and 11125.4; Education Code Section 6
72122 7
8
Adopted: May 7, 2002 9
Last Reviewed: 10
Yosemite Community College District • Policies and Administrative Procedures
2320 Special and Emergency Meetings Page 1 of 2
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☒ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2320 Special and Emergency Meetings 5
6
Special meetings may be called by the Chair of the Board or by a majority of the members of the Board. 7
Notice of such meetings shall be posted at least 24 hours before the time of the meeting, and shall be 8
noticed in accordance with the Brown Act requirements. No business other than that included in the 9
notice may be transacted or discussed. 10
11
Emergency meetings may be called by the Chair of the Board when prompt action is needed because of 12
actual or threatened disruption of public facilities under such circumstances as are permitted by the 13
Brown Act, including work stoppage, crippling disasters, and other activity that severely impairs public 14
health or safety. No closed session shall be conducted during an emergency meeting, except as provided 15
for in the Brown Act to discuss a dire emergency. 16
17
The Chancellor shall be responsible to ensure that notice of such meetings is provided to the local news 18
media as required by law. 19
20
References: 21
Government Code Sections 54956, 54956.5, and 54957; Education Code Section 72129 22
23
Adopted: May 7, 2002 24
Revision Adopted: September 2, 2003 25
Last Reviewed: 26
27
28
29
30
31
32
33
34
35
36
37
38
Yosemite Community College District Policies and Administrative Procedures No. 2320
Policy
Yosemite Community College District • Policies and Administrative Procedures
2320 Special and Emergency Meetings Page 2 of 2
1
2320 Special and Emergency Meetings 2
3
Whenever a special meeting of the governing Board is called, the Chancellor shall cause the call and 4
notice to be posted at least 24 hours prior to the meeting in a location freely accessible to the public. 5
The Chancellor shall also ensure that the following notices of the meeting are delivered either 6
personally or by other means: 7
8
Written notice to each member of the governing Board, including any student trustee(s). 9
10
Written notice to each local newspaper of general circulation, and each radio or television station that 11
has previously requested in writing to be provided notice of special meetings. 12
13
The written notice must be received at least 24 hours before the time of the meeting as set out in the 14
notice. The notice shall specify the time and place of the special meeting and the business to be 15
transacted or discussed. The notice may be waived by members of the governing Board in writing 16
either prior to or at the time of the meeting. 17
18
Whenever an emergency meeting of the governing Board is called, the Chancellor shall cause notice to 19
be provided by telephone at least one hour prior to the meeting to each local newspaper of general 20
circulation and each radio or television station that has requested notice of special meetings. If 21
telephone services are not functioning, the Chancellor shall provide the newspapers, radio stations and 22
television stations with information regarding the purpose of the meeting and any action taken at the 23
meeting as soon after the meeting as possible. 24
25
References: 26
Education Code Sections 72023.5 and 72129; Government Code Sections 54956 and 54956.5 27
28
Procedure Last Revised: 29
Last Reviewed: 30
Administrative Procedure
Yosemite Community College District • Policies and Administrative Procedures
2330 Quorum and Voting Page 1 of 1
Policy Change ☒ Subject Matter Area Review ☒
Procedure Change ☐ Constituency Group Review ☒ KEY: BOLD= new language strikethrough= delete language
New Policy ☐ District Council ☒
New Procedure ☐ Board 1st Reading ☐ Board 2nd Reading ☐
Comments:
Referred to:
Edited: 9/16/15
1
2
3
4
2330 Quorum and Voting 5
6
A quorum of the Board shall consist of no less than four members of the Board of Trustees. 7
8
The Board shall act by majority vote of all of the membership of the Board (no less than four of the seven 9
members), except as otherwise provided by law noted below. 10
11
No action shall be taken by secret ballot. The Board will publicly report any action taken in open session 12
and the vote or abstention of each individual member present. 13
14
The following actions require a two-thirds majority of all members of the Board (no less than five of the 15
seven members): 16
Resolution of intention to sell or lease real property (except where a unanimous vote is 17
required); 18
Resolution of intention to dedicate or convey an easement; 19
Resolution authorizing and directing the execution and delivery of a deed; 20
Action to declare the District exempt from the approval requirements of a planning commission 21
or other local land use body; 22
Appropriation of funds from an undistributed reserve; 23
Resolution to condemn real property. 24
25
The following actions require a unanimous vote of all members of the Board: 26
Resolution authorizing a sale or lease of District real property to the state, any county, city, or 27
to any other school or community college district; 28
Resolution authorizing lease of District property under a lease for the production of gas. 29
30
References: 31
Education Code Sections 72000(d)(3), 81310 et seq., 81365, 81511, and 81432; Government Code 32
Sections 53094 and 54950 et seq.; Code of Civil Procedure Section 1245.240 33
34
Adopted: May 7, 2002 35
Last Reviewed: 36
Yosemite Community College District Policies and Administrative Procedures No. 2330
Policy