District Consultation Council Meeting November 23, 2015 2 ... · 23/11/2015 · Jorge Gamboa, Martha Gutierrez, Raine Hambly, Danielle Heinbuch, Julie Ornelas Smith, and Jennifer

District Consultation Council Meeting

November 23, 2015

2:00 p.m.

Anaheim Campus Room 105

Videoconferencing of the meeting will be available at Cypress College Room 301 and the Fullerton College President’s Conference Room A

AGENDA

SUMMARY: 1. October 26, 2015, Summary F. Williams PLANNING ITEMS 1. Budget Update B. Fahnestock 2. Proposal for Dissemination of District Committee Meeting Materials D. Clahane 3. Fullerton College Carebank K. Flores 4. Instructional Technology Standards for Classroom Multimedia Systems D. Ludford 5. Computer Related Equipment Replacement Plan D. Ludford 6. Mid-term Educational Master Plan Review and Update C. Li-Bugg 7. Extended Day Funding Model C. Li-Bugg POLICY ITEMS 1. Chapter 3, General Institution F. Williams Revised AP3515, Reporting of Crimes Revised AP3720, Computer and Electronic Communication Systems OTHER ITEMS 1. December 2015 DCC Meeting F. Williams

District Consultation Council Summary October 26, 2015 Page 1 of 4

DISTRICT CONSULTATION COUNCIL October 26, 2015

SUMMARY

MEMBERS PRESENT: Brenda Carpio, Dana Clahane, Victoria Deemer, Cathy Dunne, Richard Fee, Adam Gottdank, Jolena Grande, Tina Johannsen, Sharon Kelly, Cherry Li-Bugg, Deborah Ludford, Rod Lusch, Valentina Purtell, Irma Ramos, Greg Schulz, Bryan Seiling, Bob Simpson, Pete Snyder, Kai Stearns Moore, and Fred Williams. VISITORS: Joanne Armstrong, Dione Carter, Jesse Crete, Charlene Egizi, Kassandra Flores, Jorge Gamboa, Martha Gutierrez, Raine Hambly, Danielle Heinbuch, Julie Ornelas Smith, and Jennifer Perez. SUMMARY: The summary of the September 28, 2015, meeting was approved as amended. PLANNING ITEMS Budget Update: Chancellor Fred Williams shared with the body that Student Equity funding for the District has been allocated by the State and totals $3.6 million for 2015-16, with a 4% allocation to district-wide equity initiatives. Adult Education Block Grant (AEBG)/North Orange County Regional Consortium (NOCRC) for Adult Education: Valentina Purtell, SCE Provost, and Jesse Crete, AEBG NOCRC Project Director, provided an overview of the Adult Education Block Grant and its 2015-16 implementation that included a historical perspective of adult and non-credit education in California. Under the $500 million state-wide grant, 71 regional consortia were formed, based on community college district boundaries, to implement regional plans for adult education in order to receive non-credit apportionment funding. The North Orange County Community College District, along with the Anaheim Union High School District, Fullerton Union High School District, Placentia-Yorba Linda Unified School District, Los Alamitos Unified School District, and the Garden Grove Unified School District, have partnered to form the North Orange County Regional Consortium. Instructional areas for the NOCRC include the following seven program areas: 1) elementary and basic skills; 2) classes for immigrants; 3) programs for adults with disabilities; 4) short-term non-credit CTE programs; 5) pre-apprenticeship programs; 6) older adults entering or re-entering the workforce; and 7) adult and older adult programs to support elementary and secondary school children. Emphasis was placed on the need for additional space and personnel – funded by the block grant – to better equip the District to house the potential students and programs. Those interested in learning more about the AEBG were invited to attend NOCRC meetings on the third Thursday of the month at 3:30 p.m. at the Anaheim Campus. Proposal for Dissemination of District Committee Meeting Materials: Dana Clahane, United Faculty Vice President, continued the discussion on the best method of disseminating agenda materials and minutes for district-wide committee meetings. Dr. Clahane’s recommendations largely centered on the distribution of meeting materials via email to all District staff in a specific time frame, and the addition of an archive of meeting materials on the District’s web site for all Brown Act meetings. During the ensuing discussion, concern was expressed over the deluge of emails that would create; the cumbersome agenda materials; the


lack of sufficient time to review agenda materials; issues with MyGateway; and internal information being made accessible to the public. Chancellor Williams noted that he would take the discussion back to Chancellor’s Staff in order to attempt to find a solution. Request for Additional Position: Vice Chancellor Irma Ramos introduced Danielle Heinbuch, District Manager of Human Resources, to highlight the rationale and demonstrated need for the new Human Resources Coordinator position, presented with the support from the Council on Budget and Facilities. The new Confidential position would be responsible for overseeing: MIS reporting and IPEDS; the recruitment process, coordinating trainings and workshops; development of new class specifications, assisting with the job measurement committee; analysis of the Affordable Care Act data and reporting; assisting with position control; and assisting with the implementation of technology initiatives. While concern was expressed over the need of the position, salary and title, ultimately there was general consensus – with two neutral votes – to approve the Human Resources Coordinator position. Strategic Plan Fund Packet: Subsequent to a brief discussion on the District’s strategic planning efforts, the Strategic Plan Fund Packet, including the Process and Selection Criteria, Application Packet (with a corrected awards date), and the Evaluation Form, was approved. Innovation Fund Packet: Vice Chancellor Cherry Li-Bugg introduced the discussion on the Innovation Fund by noting that responsibility of the fund had transitioned to the Office of Educational Services and Technology, and the fund’s timeline has been shifted to align with that of the Strategic Plan Fund. The DCC approved the Innovation Plan Fund Packet to include the 2016-17 Operating Procedures (with the change from “Innovation Fund Ad Hoc Workgroup” to “Innovation Fund Workgroup”), 2016-17 Innovation Fund Application, and Innovation Fund Project Review Form. Additionally, Dr. Li-Bugg requested that names of those interested in participating in the Innovation Fund Workgroup be submitted by the faculty senates in February 2016. Fullerton College Carebank: Kassandra Flores, Fullerton College Associated Students representative, asked the DCC for funding source suggestions in order to help sustain the Fullerton College Carebank. Currently, the Carebank receives funding from Associated Students, one-time staff salary deductions, and donation box contributions. The funding is then used to help students with necessary resources. During the discussion it was noted that equity funds cannot be used to assist the Carebank, and staff were waiting on the opinion of the District’s legal counsel to see if general fund dollars can be used to fund the Carebank. This item will return at the next meeting to allow for additional discussion. POLICY ITEMS: New/Revised Board Policies/Administrative Procedures: The following new/revised Board Policies/Administrative Procedures were discussed for consideration: Chapter 3: General Institution:

Revised AP3515, Reporting of Crimes: AP3515 was originally presented at the August meeting with revisions to address violent crime, sexual assault, and hate crime reporting requirements for districts that participate in the Cal Grant Program pursuant to Ed Code and updates to the “Reference” section. This item returns for a third reading with the addition of new Section 5.0. This item will return in November for consideration.


Revised AP3560, Alcoholic Beverages: AP3560 was revised to emphasize the requirement of Board of Trustees approval prior to offering alcoholic beverages on any property of the District. This item returned for a third reading to discuss Section 2.0 and concerns with possession and unopened containers. Legal counsel advised that unopened containers on campus constitute a misdemeanor, and further advised the addition of “beer and wine” in Section 3.1. There was consensus to approve revised AP3560 and it will now be posted on the District’s website.

Revised BP/AP3540, Sexual Assaults on Campus and Other Sexual Misconduct: BP/AP3540 have title changes and the addition of Education Code 67386 in the legal references and text of the documents. AP3540 was further revised to include the requirements of SB 967, known as the “yes means yes” law, and identification of campus and District Title IX coordinators. There was consensus to approve revised BP3540 and it will now be forwarded to the Board of Trustees for consideration. Consensus was also reached on AP3540, and it will now be posted on the District’s website with a noted correction to the Fullerton College Title IX Coordinator.

Chapter 7, Human Resources:

Revised AP7120-6, Employment of NonClassified Short-Term Employees and Substitute Employees: was presented as a first reading with legally required revisions due to implementation of the Healthy Workplaces, Healthy Families Act of 2014. There was consensus to approve revised AP7120-6 and it will now be posted on the District’s website.

Revised AP7120-7, Employment of Student Employees: was presented as a first reading with legally required revisions due to implementation of the Healthy Workplaces, Healthy Families Act of 2014. There was consensus to approve revised AP7120-7 and it will now be posted on the District’s website.

Revised AP7120-8, Employment of Professional Experts: was presented as a first reading with legally required revisions due to implementation of the Healthy Workplaces, Healthy Families Act of 2014. There was consensus to approve revised AP7120-8 and it will now be posted on the District’s website.

New BP/AP7160, Professional Development: These were created by CCLC to address the professional development needs for employees, and returned for a third reading due to the additional time requested for review. Consensus among the group was that additional language should be incorporated into BP7160, therefore both items will return for future consideration.

Revised AP7330, Communicable Disease Certification: This item was presented for a second reading, and was revised to delete the reference to the Orange County Department of Health in Section 2.2 as it no longer provides chest x-rays for county agency employees. Concern was expressed over language contained within Section 1.1 which legal counsel has advised is legally required and intentionally vague. There was consensus to approve revised AP7330 and it will now be posted on the District’s website with the addition of the Education Code language to the reference section.


Chapter 4: Academic Affairs:

Revised BP4250, Probation, Dismissal, and Readmission: The School of Continuing Education revised both BP and AP 4250 to include Non-Credit Program Students by creating a new section 2.0 in both the policy and administrative procedure. AP4250 was approved at the August meeting, but BP4250 was not approved due to concern with Section 2.1.5.2. This item returns for a third reading with changes made to Sections 1.1.6.3 and 2.1.5.2. This item was pulled and it will be taken back to the Student Team for further review.

Chapter 5: Student Services:

Revised AP5050, Matriculation: This was revised to reflect updated Accreditation Standards, change the title to match BP5050, and new sections 2.3, 2.4, 2.6, and 3.3.7, and returned for a third reading. This item was pulled and it will be taken back to the Student Team for further review.

ADJOURNMENT: The meeting adjourned at 4:27 p.m.

NOTE: Please forward this form by required dates with all backup material to the Chancellor's Office.

North Orange County Community College District

DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: November 17, 2015 From: Dana Clahane Re: Agenda Item for District Consultation Council Meeting of November 23, 2015 1. AGENDA ITEM NAME

Proposal for improvement of dissemination and staff/faculty input on decision-making on District Committees including DCC and its subcommittees.

2. AGENDA ITEM ACTION (Please check one and fill in date, if appropriate.)

Information Only

Second Reading

X

Review/Discussion

Action

First Reading

Required Decision Date

3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION:10 minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM:

Originator: Dana Clahane, Vice-President, United Faculty of NOCCCD Rationale: The purpose of this proposal is to introduce a procedure that will

improve and expand the ability of faculty and staff in the District to be properly and timely informed of, so that they can meaningfully participate in decision-making on District Committees such as the DCC and its subcommittees, including the Council on Budget Facilities. The proposal also calls for easily accessed archiving, easily available to all faculty and staff, of all submitted agenda items, agendas, and minutes for District Committees/bodies subject to the Brown Act. Expanding and giving reasonable input to faculty and staff by emailing staff and faculty the agenda items and supporting documents, in addition to archiving these documents, is crucial to improvement of our position on accreditation in terms of planning and decision-making that properly involves all constituent groups. The proposal also aims to make all District-level processes much more transparent.

5. RECOMMENDATION:

A) To maximize the potential for timely feedback from faculty and staff, the North

Orange County Community College District will email all agendas and approved minutes, or links to these items, for all District-level Committees and other decision-making bodies at the District level, including the District Consultative Council (DCC) and all of its subcommittees, such as the Council


on Budget and Facilities, to all faculty and staff in the District. B) Agendas will be emailed no later than five business days after the deadline for

submission of agenda items, which will be at least two weeks prior to any meeting during which discussion and/or action shall take place.

C) For any Committee that requires submission of agenda forms, the email to

faculty and staff shall include all of these forms and their attachments/supporting documents, or easily accessible links to these items.

D) Minutes of all such meetings (or instantly accessible internet/intranet links to

these minutes), including the District Consultative Council, the Council on Budget and Facilities, and any other District Committees that are subject to the Brown Act and that engage in any form of decision-making on budgets and/or policies, shall be emailed to all faculty and staff no later than five business days after said minutes are approved by the given body.

E) In addition, the District shall maintain an easy-to-find intranet or internet

website that contains an archive of all of these emails and their attachments in the form of minutes, agendas, and supporting documents. This website shall be easily accessible to the public and to all faculty and staff, at all times, either on-campus or off-campus.

6. OTHER PEOPLE CONSULTED, INFORMED OR ATTENDING MEETING ABOUT THIS

ITEM Alba Recinos, Fred Williams, United Faculty Representative Council, Barbara

Marshall, Marcus Wilson, Diana Kyle, Brian Fahnestock



DISTRICT CONSULTATION COUNCIL

Agenda Item Submittal Form

Date: October 26, 2015

From: Kassandra Flores

Re: Agenda Item for District Consultation Council Meeting of November 23, 2015

1. AGENDA ITEM NAME

Fullerton College Carebank


Information Only

X

Second Reading

X

Review/Discussion

X

Action

First Reading


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10 minutes

4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM Fullerton College's Carebank has run out of funds fairly quickly in the semester.

The Carebank Coordinators would like to see Carebank be sustainable and not be able to deny students resources because of the lack of funds.

5. RECOMMENDATION

Point students towards a solution that would make Carebank more sustainable and ensure that students in need are not turned away.

6. OTHER PEOPLE CONSULTED, INFORMED OR ATTENDING MEETING ABOUT THIS ITEM

A.S. Finance Committee, Carebank Coordinating Council, A.S. Faculty Advisor

Joe Carrithers, A.S. Treasurer Chris Lim

To the Administration, Officials of Fullerton College, and North Orange County Community

College District,

On behalf of the Carebank of the Associated Students of Fullerton College, Troy Plummer and

Haein Yun are requesting funding to continue serving the students of Fullerton College.

Carebank is an emergency relief program created by the Associated Students for the purpose of

helping in-need students.

We currently do not advertise our service. However, students still seek out our service. Carebank

has provided to the students of Fullerton College from Feb 2, 2015 to present, Oct 1, 2015,

sixteen (16) food cards with a value of $25 per card, twenty two (22) gas cards with a value of

$25 per card, and twenty one (21) bus passes with a value of $70 per bus pass, serving sixty (60)

in-need Students. The Carebank of the Associated Students of Fullerton College is unable to

keep up with the demand from the student body.

Our goal is, first, to keep up with the demand of the students we currently serve and, second, to

expand the services that Carebank can provide. As of the current fall semester, the Carebank is

able to provide one (1) bus pass to in-need students per semester. Our goal is to be able to

provide up to four (4) bus passes per student. With the ability to provide four (4) passes,

Carebank could effectively provide students with a means of transportation to and from the

campus for the duration of a full 16 week semester. With reliable transportation, those students

who unfortunately have found themselves in an emergency, especially of a financial nature,

would have a means to effectively continue their education. We would also like to provide the

Fullerton College library with more textbooks for students who might not otherwise be able to

afford them.

We would like to thank you for your time and consideration in reading this letter and thank you

for your support of the Carebank of the Associated Students of Fullerton College.

Best Regards,

Troy Plummer Haein Yun

Carebank Coordinator Carebank Coordinator

From: A.S.CareBank For: A.S. Execs & A.S. Senate Date: Feb.2.2015 October 1, 2015 Subject: CareBank Progress Report Students contacted:60 (total)

● Contacted: 60 ● Waitlist (apps completed): 5 ● Denied service: 2 ● Do not need: 0 ● Interested in donating: 0

Services Provided:

● Food Cards: 16 ● Gas Card: 22 ● Bus Passes (daily OR monthly): 21

Haein Yun Troy Plummer CareBank Coordinator CareBank Coordinator



DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: November 1, 2015 From: Deborah Ludford Re: Agenda Item for District Consultation Council Meeting of November 23, 2015 1. AGENDA ITEM NAME

NOCCCD Instructional Technology Standards for Classroom Multimedia Systems 2. AGENDA ITEM ACTION (Please check one and fill in date, if appropriate.)

Information Only

Second Reading

Review/Discussion

X

Action

X

First Reading

X


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10 Minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM The Technology Coordinating Council conducted a review of the document entitled

“NOCCCD Instructional Technology Standards for Classroom Multimedia Systems” as required annually at the request of the District Consultation Council at its meeting of October 20, 2015. The document was discussed and approved with the following changes:

Include control mechanisms which allow tablet/laptop connection;

Note the preference for white board mounted projection equipment;

Include projection equipment with wireless connectivity;

Update DVD/VCR to Digital Media to incorporate newer technologies; and

Add requirement for 508 Compliance in the use of Digital Media. It is presented to the District Consultation Council for approval. 5. RECOMMENDATION The Technology Coordinating Council recommends approval of the document entitled

“Computer Related Equipment Replacement Plan at the North Orange County Community College District” by the District Consultation Council.


ITEM Technology Coordinating Council

NOCCCD Instructional Technology Standards for Classroom Multimedia

Systems

Page | 1 October 20, 2015

PURPOSE

The purpose of this standard is to similarly equip classrooms across the district. The reason to do this is to make the systems easy to use and familiar so that faculty can use a variety of classrooms and produce the same quality of experience for the student wherever they instruct. In addition, the maintenance of these systems becomes easier on support staff and less costly to maintain. In this environment, staff and students know what to expect when they enter a classroom. CLASSROOMS WITH EXISITING MULTIMEDIA SYSTEMS Classrooms that are already equipped should be upgraded to the most current minimum standards for that piece of equipment as it is replaced. CLASSROOMS WITHOUT MULTIMEDIA SYSTEMS OR NEW CLASSROOMS Classrooms that are new or have no multimedia capabilities should be equipped with the most current minimum standards equipment. MINIMUM STANDARDS The minimum configuration that should be used for any new systems and the standard to be pursued for any upgrade is as follows: Control mechanisms (one of the following or both):

Push button touch screen interface that is clearly labeled as to the function for each button.

Media switcher that allows for the switching of both video and audio. This device may or may not utilize an integrated amplifier.

Laptop/tablet/mobile connection including network connectivity Projection equipment:

White board mounted (preferred) or Ceiling mounted or white board mounted units. 3000+ Lumens quality 2000:1+ Contrast Digital Keystone 720p, 1080i, 1080p/60, 576i, 576p HDMI 1.3 16:9 or 16:10 native resolution Remote management Wireless connectivity (hardware or software solution)


Systems


Computer: Dual core processor 4gb ram 512 mb video card capable of 16:9 or/and 16:10 resolution DVD and/or Blue Ray player Sound card

Digital Media: DVD/VCR:

Encourage the migration from video tape/DVD media to internet enabled delivery where possible.

Closed caption capabilities are required. 508 Compliance

Document Camera:

3 MP sensor USB and VGA connectivity Serial control Remote management

Screen:

16:9 16:10 8’ diagonal minimum

Sound System:

Mounted in ceiling with sound can to reduce in ceiling noise. Wall mounted if ceiling option is not possible.

Storage:

Depending on environment a locking cabinet that permits rear access to devices and has a built in rack for securing equipment.

Management: Centralized management capable of tracking lamp and filter hours. Notification if a device is powered off or removed from the system, Give Media services the ability to remotely power on or off the equipment in the

classroom. REVIEW OF STANDARDS The Technology Coordinating Council will annually review these standards.


Systems


Adopted by Technology Coordinating Council June 19, 2012 Approved by District Consultation Council September 24, 2012 Adopted by Technology Coordinating Council June 18, 2013 with no changes Approved by District Consultation Council August 26, 2013 Adopted by Technology Coordinating Council June 17, 2014 with no changes Approved by District Consultation Council September 22, 2014 with no changes Adopted by Technology Coordinating Council October 20, 2015 with changes



DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: November 1, 2015 From: Deborah Ludford Re: Agenda Item for District Consultation Council Meeting of November 23, 2015 1. AGENDA ITEM NAME

Computer Related Equipment Replacement Plan 2. AGENDA ITEM ACTION (Please check one and fill in date, if appropriate.)

Information Only

Second Reading

Review/Discussion

X

Action

X

First Reading

X


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10 Minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM The Technology Coordinating Council reviewed the document entitled “Computer Related

Equipment Replacement Plan at the North Orange County Community College District” as required annually at the request of the District Consultation Council at its meeting of September 15, 2015. The document was discussed and approved with no changes. It is presented to the District Consultation Council for approval.

5. RECOMMENDATION The Technology Coordinating Council recommends approval of the document entitled

“Computer Related Equipment Replacement Plan at the North Orange County Community College District” by the District Consultation Council.


ITEM Technology Coordinating Council

Computer Related Equipment Replacement Plan At the North

Orange County Community College District (NOCCCD)

Computer Related Equipment Replacement Plan at NOCCCD Page 1

History

Purchase and replacement of Computer Related Equipment across the district has been

inconsistent over the years. Some campuses have funded replacements through one-time

dollars, some have used on-going resources and some have relied on department monies

or grant dollars to update the Computer Related Equipment on campus. Regardless of the

funding challenges the result has been that across the district a significant number of

PC’s, printers and other equipment are old and in need of replacement. A survey done in

early 2010 noted that the average age of the PC’s across the district is 4+ years old.

In May 2010, the Technology Coordinating Council (TCC), a subcommittee of the

District Planning Council, was formed to examine technology in the district and make

recommendations regarding the planning and policy issues to the District Planning

Council. The TCC identified issues that it felt needed addressed in October 2010 and

prioritized those issues. The second highest priority identified by the TCC was PC &

Printer Replacement Planning. Hence, the need for this document which addresses this

important issue.

Research

NOCCCD is not alone in grappling with this issue. Educause, in the May/June 2010

edition of Educause Review indicated that Funding IT is the top issue for schools and

colleges. In the Campus Computing Survey, done annually with input from all segments

of higher education, the second ranked IT Issue was Financing IT. Both of these studies

indicate the limiting of resources for technology.

In addition, the latest Gartner Research on PC replacement cycles indicates that 5 years

should be the normal replacement cycle for desktop PC’s and that notebooks should be 3-

4 years; a mere goal for many colleges. At NOCCCD, we have an average of 4+ year old

computers meaning that at least half are at or past their useful life as established by

Gartner.

Why We Need to Upgrade

A significant factor is that the system requirements for effective PC’s and printers are

increasing and NOCCCD may not be keeping up. Many of our computers are unable to

run the latest software versions of the operating system and other applications required to

complete our work. Another reason to upgrade is the student need to be trained/taught in

the latest available software/hardware to be competitive when they complete their studies.

Finally, our accreditation standards ask us to continually improve and show that we have

the appropriate resources to carry out our mission. All three institutions have identified a

need for technology planning in their respective Accreditation Self Studies. For SCE it is

identified in Standard VIII – Learning Resources. For Cypress and Fullerton, the need is

identified in Standard III.C.




Options for Addressing the Issue

Necessity is the mother of invention they say and our campuses have found some

technologies which may extend the life of our outdated equipment. These include:

Virtualization – a technology which allows you to share computing resources in

such a way that the user facing equipment does not need to be updated quite as

frequently. Costs may be more or less than purchasing new equipment over time.

Some applications cannot run well in this environment.

Memory upgrades and chipset upgrades – if this type of upgrade can be done you

may get 1-2 more years of useful life. Not all PC’s or printers are upgradeable.

Cascade Plans – move computers around to make most efficient use of the

resources. Much of the benefit of doing this may be done during the first four

years.

Web-based access/Cloud Computing – using remote computing resources to get

work done. This is quite new and has security and operational concerns.

Plans Today

Surveys of the four institutions at NOCCCD indicate that there are various types of plans

in place. Some are written; others are not. Some are very detailed and tied to budget and

others are not.

Need for A Plan

Clearly there is a need for planning, just as there are plans for facilities improvements.

Planning needs to help everyone district wide manage costs while at the same time

preserve campus preferences. A district replacement plan should set a minimum standard

for computer related equipment replacement, and give the local campus the choice to

replace more frequently or with better quality equipment. Each campus should then

develop a local plan which meets or exceeds the district wide recommendation,

determines cascading structures, determines campus equipment replacement standards

and replacement schedules. This is the same model used for telecommunications today.

Need for Continual Evaluation and Update of the Plan

In addition to the need for planning, periodic evaluation of the plan and updates for

emerging technologies is required.




District Replacement Plan

The Technology Coordinating Council recommends the following minimum replacement

schedule for assets purchased and maintained by the District:

Equipment Minimum Replacement Cycle

Lab Desktop Computers 3 Years

Faculty/Staff Desktop/ Laptop

Computers

5 Years with an interim evaluation

Servers/Blades/Upgrades 4 Years

Mouse/Keyboard As Needed

Video Card with Dual Monitor

Capability

8 Years with an interim evaluation

Video Card without Dual Monitor

Capability

Replace with Dual Monitor Capability

CRT and other Monitors Replace with Flat Panel Monitors w/Dual

Monitor Capability

Network Capable Printers 7 Years

Non-network Capable Printers Replace with Network Capable Printers

Student Tablet 2.5 Years or at end of Operation System Useful

Life

Faculty/Staff Tablet 2.5 Years or at end of Operation System Useful

Life

The Technology Coordinating Council further recommends annual review of the plan by

the Technology Coordinating Council to insure currency with industry standards

including expansion to include newer technologies as appropriate.

Technical Advisory Committee Approved 6-16-2011

Chancellor’s Staff Review 8-17-2011

District Planning Council Review 8-22-2011

Chancellor’s Cabinet/District Planning Council Approved 9-26-2011

Technology Coordinating Council Revised and Approved 9-18-2012

District Consultation Council Approved 10-22-2012

Technology Coordinating Council Approved with no changes 9-17-2013

District Consultation Council Approved with no changes 9-28-2013

Technology Coordinating Council Revised and Approved 11-18-2014

District Consultation Council Approved with changes 1-26-2015

Technology Coordinating Council Approved with no changes 9-15-2015


DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: November 5, 2015 From: W. Cherry Li-Bugg, PhD Re: Agenda Item for District Consultation Council Meeting of November 23, 2015 1. AGENDA ITEM NAME

Mid-term Educational Master Plan Review and Update 2. AGENDA ITEM ACTION (Please check one and fill in date, if appropriate.)

Information Only

Second Reading

Review/Discussion

X

Action

First Reading


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 20 minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM: In 2011, after two years of research,

dialog and development, the North Orange County Community College District developed its

comprehensive master plan (CMP).

The CPM is the long range planning document for the District that provides the overarching big picture

guidance for all planning and decision-making throughout the District for a ten year period (FY 2011

through FY 2020). The 2011-2020 NOCCCD Master Plan contains five Strategic Directions that focus

planning efforts for the District and they are:

Improve completion rates;

Eliminate the achievement gap;

Improve student success rates;

Implement best planning practices; and

Develop and sustain collaborative community projects and partnerships.

The District Strategic Directions are used in the formation of both the District and Campus Strategic Plans.

These Strategic Plans are short-term in duration and include specific objectives and action plans that

respond to the question, "How are we going to achieve the District Strategic Directions?"

Evaluation of the District’s effectiveness toward achieving its Strategic Directions and the short-term

strategic plans is conducted annually and reported to the Board in the District’s Annual Progress Report.

The Annual Progress Report also documents challenges negatively impacting the District’s progress

toward achieving its Strategic Directions. For example,

There is a need for additional analysis of our academic and student support programs to better

inform facilities planning.

There is a need for increased cross-District dialogue on new programs to meet community,

employer and on-going student needs. These discussions need to also examine program

contraction and/or deletion in the CMP with special attention to how all programs are meeting

current and future needs and supported by planning and budget. This is an area that ACCJC is

paying particular interest to in training of visiting teams.

How do we maintain dynamic participation and enthusiasm across the District over the ten-year

life of the CMP?

These types of challenges need not be all negative; they, as a matter of fact, should inform and facilitate

ongoing planning efforts. Therefore Chancellor’s Staff decided to initiate a mid-term review of the

educational component of the District’s Comprehensive Master Plan and this activity is also a part of the

Chancellor’s goals for 2015-2016. The purpose of the mid-term review is to assess the educational

component of the CMP to better inform budgeting and facilities planning. The review will also provide a

running start for the comprehensive review and update of the CMP beginning in 2018.

In the fall 2015 semester, the campuses are asked to engage in a review of the CMP with each

instructional, learning support and student success area. In this review, the campuses are asked to do the

following:

1. Review enrollment and student achievement data for every discipline

2. Project growth and/or changes for the five-year period of 2015-2020 for every discipline

3. Incorporate changes in pedagogical practices such as those brought about by technology

and student characteristics. Also incorporate high impact educational practices as

promulgated by AACU (https://www.aacu.org/leap/hips) where appropriate

Majority of the qualitative information regarding these questions can be found in the program reviews of

instructional and student support areas. However, for the mid-term review of the CMP to be robust and

ultimately useful, quantitative data are also needed. The collection and analysis of quantitative data will

supplement the campuses’ effort in the mid-term review and update of the educational master plan. With

the inclusion of quantitative data, the mid-term review will be comprehensive enough to provide direction

for budget and facilities planning in the foreseeable future.

5. RECOMMENDATION It is recommended that the District Consultation Council review

and discuss the process of the mid-term educational master plan review and update


ITEM Chancellor’s Staff

https://www.aacu.org/leap/hips

NOTE: Please forward this form by required dates with all backup material to the Chancellor’s Office.


DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: November 6, 2015 From: W. Cherry Li-Bugg, PhD Re: November 25, 2015 DCC meeting 1. AGENDA ITEM NAME

Extended Day Funding Model 2. AGENDA ITEM ACTION (Please check one and fill in date, if appropriate.)

Information Only

X

Second Reading

Review/Discussion

X

Action

First Reading


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10 minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM: For more than three years, the District has been working on an Extended Day Funding Model. Initially there was a CBF workgroup that reviewed the existing model and came up with a draft revision. That proposed revised model was turned over to the Vice Chancellor of Educational Services and Technology to finalize in the fall of 2014. The Vice Chancellor worked with CBF, the Vice President’s Council and Chancellor’s Staff for close to a year to incorporate feedback and input from these various groups. The version that was approved by CBF in October 2015 addressed every single factor that the various groups raised including costs for substitutes and differentiated pay rates for adjuncts vs overload. This is a working document, subject to review and revision and is being presented to DCC for information, discussion and review. 5. RECOMMENDATION It is recommended that the District Consultation Council receive as

information the North Orange County Community College District Extended Day Funding

Model.


ITEM Council on Budget and Facilities, Chancellor’s Staff, Vice Presidents Council

FC CC SCE Total

2015-16 FTES Targets 18,976.93 11,660.22 6,047.99 36,685.14

FC 5.16%; CC 2.5%; SCE 1%

growth target for a District wide

target of 3.6%

FTES Generated by FTF

Total FTF 316.00 100% 213.00 100% 26.00 100%

Less: Counselors (32.00) -10% (20.00) -9% (8.00) -31%

Less: Librarians (6.00) -2% (4.00) -2% - 0%

Add: Teaching Counselors & Librarians 1.98 1.46 -

Teaching FTF 279.98 89% 190.46 89% 18.00 69%

Less: Reassigned Faculty (15.80) -5.0% (10.65) -5.0% (1.30) -5.0%

FTF Generating FTES 264.18 84% 179.81 84% 16.70 64%

FTES Generated by FTF

Annual Instructional Hours / FTF

Credit (30 LHE x 17.5 Hrs/LHE) 525.00 525.00

Noncredit (173 contract days x 5 hr daily load) 865.00

5 Year Avg Class Size 31.90 32.30 25.26

Class Size Standard - FTF 32.00 32.00 27.00

FTES Generated per FTF 32.00 32.00 44.49

FTES Generated by FTF 8,454 5,754 743

FTES Generated by Adjunct Faculty 10,523 5,906 5,305

Hours / FTES 525 525 525

Hours Generated by Adjunct 5,524,664.25 3,100,807.50 2,785,166.25

Class Size Standard - Adjunct 32.00 32.00 27.00

Total Adjunct Hours 172,645.76 96,900.23 103,154.31

Average Adjunct Hourly Rate (Column II, Step 3) 60.27$ 60.27$ 50.81$

Adjunct ED 7,804,020$ 4,380,133$ 4,979,207$

Average Overload Rate 62.71$ 62.71$ 62.71$

Overload ED 2,706,654$ 1,519,153$ 323,440$

Total ED (before program based funding) 10,510,674$ 5,899,286$ 5,302,647$ 21,712,607$

Credit colleges: 75/25 between

adjunct and overload; SCE: 95%

adjunct, 5% overload

48% 27% 24%

FTES Rate 998.81$ 998.81$ 999.54$

Program Based Funding

Retention rate 83.96 83.40

Proportionate allocation based

on FTES for 2015-2016

Completion rate 68.41 67.5

52% 32% 16%

Funding 1,300,000$ 800,000$ 400,000$ 2,500,000$

Prior year substitute actual 64,973 119,696 73,041

Net ED - New Model 11,875,646.92 - 6,818,982.27 - 5,775,688.08 - 24,470,317.26

***North Orange County Community College District ***

Average of Column II, Step 3

lecture/lab rates divided by 17.5;

non-credit rate as posted;

overload rate is average of

Column III lecture/lab rates. 6%

Extended Day Funding Model (FY2015-2016)

FY 2015/16 FTES Targets

Class size - colleges: 32.00, SCE:

27.00

District proposes maximum 5% of

total FTF to be funded as

reassigned time



DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: November 12, 2015 From: Fred Williams Re: Agenda Item for District Consultation Council Meeting of November 23, 2015 1. AGENDA ITEM NAME

Chapter 3, General Institution

Revised AP3515, Reporting of Crimes


Information Only

Fourth Reading X

Review/Discussion

Action X

First Reading


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10 minutes 4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM:

Revised AP3515, Reporting of Crimes: New section 5.0 was added to address violent crime, sexual assault, and hate crime reporting requirements for districts that participate in the Cal Grant Program pursuant to Ed Codes and the “Reference” section was updated.

5. RECOMMENDATION: It is recommended that upon DCC consensus, that revised

AP3515 be posted on the District’s website where it will be accessible by students,

staff, and the general public.


CCLC Update #25 and Chancellor’s Staff

North Orange County Community College District ADMINISTRATIVE PROCEDURES

Chapter 3 General Institution

AP 3515 Reporting of Crimes

1

Reference: Penal Code Section 245; Education Code Section 212; 87014, 67383; Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998; 20 U.S.C. 1232g; 34 C.F.R. 99.31 (a) (13), (14); Campus Security Act of 1990

1.0 Whenever any employee of the District is attacked, assaulted or menaced, the employee shall promptly report the attack or assault to the Office of Campus Safety. Any employee so assaulted or attacked shall notify his or her supervisor as soon as practical after the incident.

2.0 The supervisor of any employee who is attacked, assaulted or menaced shall assist the

employee to promptly report the attack or assault to the Office of Campus Safety. The supervisor himself or herself shall make the report if the employee is unable or unwilling to do so.

3.0 Each campus shall annually collect and distribute statistics concerning crimes on

campus. An annual security report that includes crime statistics identified by the Campus Security Act of 1990, statements about campus law enforcement policies, campus security education and prevention programs, alcohol and drug policies, sexual assault education and prevention programs, procedures for reporting sexual assaults, and procedures explaining how sexual assaults will be handled shall be published and made available to students, employees, and applicants for enrollment or employment. All college staff with significant responsibility for student and campus activities shall report crimes about which they receive information.

4.0 Each campus shall publish timely warnings to the campus community about crimes that

are considered to represent a continuing threat to other students and employees. The information shall be disseminated by the Office of Campus Safety in a manner that aids the prevention of similar crimes.

5.0 Campus Security Authority Promptly Submitting Reports of Certain Crimes to Law

Enforcement:

5.1 Any Campus Security Authority (as defined below) that receives a report of a Part 1 violent crime, sexual assault, or hate crime, committed on or off campus shall immediately, or as soon as practicably possible, forward the report to the appropriate law enforcement agency when the report is made by the victim for purposes of notifying the institution or law enforcement.

5.2 The report identified in section 5.1 above shall be forwarded to the appropriate law enforcement agency without identifying the victim, unless the victim consents to being identified after the victim has been informed of his or her right to have his or her personally identifying information withheld. If the victim does not consent to being identified, the alleged




2

assailant shall not be identified in the information disclosed to the local law enforcement agency. Because the District does not have a campus law enforcement agency, the report shall be forwarded to the appropriate local law enforcement agency (see definition below).

5.3 Definitions

5.3.1 Campus Security Authority is defined pursuant to 34 CFR § 668.46 as that section existed on May 15, 2014, which is as follows:

Campus security authority:

(1) A campus police department or a campus security department of an institution. (2) Any individual or individuals who have responsibility

for campus security but who do not constitute a campus police department or a campus security department under paragraph 1.0 of this definition, such as an individual who is responsible for monitoring entrance into institutional property.

(3) Any individual or organization specified in an

institution's statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.

(4) An official of an institution who has significant

responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. If such an official is a pastoral or professional counselor as defined below, the official is not considered a campus security authority when acting as a pastoral or professional counselor.

5.3.2 “Hate Crime” means any offense as described in Section 422.55 of

the Penal Code.

5.3.3 “Local law enforcement agency” means a city or county law enforcement agency with operational responsibilities for police services in the community in which a campus is located.

5.3.4 “On or off campus” means the campus and any noncampus building

or property as defined in Section 668.46 of Title 34 of the Code of Federal Regulations, as that section existed on May 15, 2014, which is as follows:

Noncampus building or property:




3

(1) Any building or property owned or controlled by a student organization that is officially recognized by the institution; or

(2) Any building or property owned or controlled by an

institution that is used in direct support of, or in relation to, the institution's educational purposes, is frequently used by students, and is not within the same reasonably contiguous geographic area of the institution.

5.3.5 “Part 1 violent crime” means willful homicide, forcible rape, robbery,

or aggravated assault, as defined in the Uniform Crime Reporting Handbook of the Federal Bureau of Investigation.

5.3.6 “Sexual assault” includes, but is not limited to, rape, forced

sodomy, forced oral copulation, rape by a foreign object, sexual battery, or the threat of any of these.

5.4 The requirements of section 5.0 shall not constitute a waiver of, or

exception to, any law providing for the confidentiality of information. Date of Adoption: March 23, 2004 Date of Last Revision: June 1, 2004 Presented to DCC 10/26/15 (with changes)



DISTRICT CONSULTATION COUNCIL Agenda Item Submittal Form Date: October 27, 2015 From: Fred Williams Re: Agenda Item for District Consultation Council Meeting of November 23, 2015 1. AGENDA ITEM NAME

Revised Administrative Procedure 3720, Computer and Electronic Communication

Systems


Information Only

Second Reading

Review/Discussion

Action

First Reading

X


3. ESTIMATED TIME REQUIRED FOR PRESENTATION/DISCUSSION: 10 minutes

4. BRIEF NARRATIVE SUMMARY OF AGENDA ITEM: On August 19, 2015, Deborah Ludford

presented to Chancellor’s Staff revisions to AP7320 as recommended by the District

Technology Coordinating Council. Upon review of the revisions, Chancellor’s Staff agreed

to forward the revisions to the District Consultation Council.

The revisions are found in the following sections:

Section 1.0: added “District-operated social media sites”.

Section 3.1: added “District computer and electronic systems may be subject to device

location tracking.”


Chancellor’s Staff, District Technology Coordinating Council


ADMINISTRATIVE PROCEDURES Chapter 3

General Institution

AP 3720 Computer and Electronic Communication Systems

1

Reference:

Education Code Section 70902

1.0 This procedure applies to all District students, faculty and staff and to others granted use of District computer and electronic communication systems. This procedure applies to all computer and electronic communication systems, either District owned or individually owned which interfere with District operations or through operation violate District policy. For purposes of this procedure, Computer and Electronic Communication Systems include, but

are not limited to, electronic mail, Internet and intranet service, District-operated social

media sites, voice mail, audio and video communications and facsimile messages which are provided using District-owned, leased, or rented computer hardware, software, databases and telecommunications systems. Campuses may adopt acceptable use procedures which are not in conflict with this procedure.

2.0 Access to Systems

2.1 District computer and electronic communication systems components, devices, and

services are District property. Any electronic device, mail address, account, or license associated with the District or assigned by the District to individuals or functions of the District are the property of the District. All electronic devices, mail addresses, accounts, and licenses and all devices connected to the District’s secured computer and electronic communication systems must meet District interface and security protocol as determined by the District. For purposes of this procedure, the word “secured” means protection of District systems and data from unauthorized use.

2.2 Access to the District’s computer and electronic communications systems is a

privilege that may be revoked or restricted by the Chancellor or designee at any time without prior notice and without the consent of the user. Some reasons for revocation or restriction of access to services include, but are not limited to, the following: 2.2.1 when required by and consistent with law, or when there is probable cause to

believe that violations of policy or law have occurred; 2.2.2 when necessary to prevent loss of evidence of violations of policy or law;

2.2.3 when necessary to prevent property damage or loss of property, or bodily

harm;

2.2.4 when necessary to prevent liability to the District; 2.2.5 when business operational needs warrant, as determined by the District.

2.3 Computer and electronic communications systems access privileges granted to

users on the basis of individually-assigned accounts which use passwords may not



General Institution


2

be transferred, shared, or converted to other individuals without explicit permission from the District.

2.4 Voice mail means an audio message transmitted telephonically between two or more

telephones, whether or not the message is converted to hard copy format after receipt and whether or not the message is heard upon transmission or stored for later retrieval. Voice mail includes telephonic messages that are transmitted through a local, regional, or global telephone network.

3.0 Privacy Disclosure and Use Disclaimer

3.1 District Electronic Communication Systems and services are District property. Any electronic mail address or account associated with the District, or any sub-unit of the District, assigned by the District to individuals, sub-units, or functions of the District, is the property of the District. Users should be aware that because of the nature of electronic communications and the public character of the District’s business, the District’s computer and electronic communication systems are not private. Routine maintenance and system administration may result in observation of the contents of files and communications. Access to District computer and electronic

communication systems may be logged at the discretion of the District. District

computer and electronic systems may be subject to device location tracking. Users should be aware that there is no expectation of privacy or confidentiality in the content of electronic communications or computer files sent and received on the District’s systems or stored in the users’ directories, and therefore, users should exercise extreme caution in using electronic communications to communicate or store information of a confidential or sensitive nature. Portable devices without encryption such as laptop computers and data storage devices are especially susceptible to theft or loss and should not be used to store confidential information.

3.2 Electronic communications that utilize district computer and electronic

communication systems equipment, including communication records arising from personal use, whether or not created or stored on District equipment, may be presumed to constitute a District record subject to disclosure under the California Public Records Act or other laws, or as a result of litigation. Also, it is possible for information entered on or transmitted via computer and electronic communication systems to be retrieved, even if a user has deleted such information. Users should be aware of the implications of this presumption in any decision to use district computer and electronic communication systems for personal use.

3.3 Although the District respects the privacy of users and does not routinely inspect, monitor, or disclose electronic communications, the District reserves the right to inspect, monitor, or disclose electronic communications at any time without prior notice and without the consent of the user. Reasons for inspecting, monitoring or disclosing electronic communications include, but are not limited to, the following

3.3.1 when required by and consistent with law, or when there is probable cause

to believe that violations of District policy or law have occurred; 3.3.2 when necessary to prevent loss of evidence of violations of District policy

or law;



General Institution


3

3.3.3 when necessary to prevent property damage, loss, or bodily harm; 3.3.4 when necessary to prevent liability to the District.

3.4 Inspection or monitoring, other than for routine maintenance and system administration, must be authorized by the Chancellor, Vice Chancellor, College President, or Provost of the School of Continuing Education. Such inspection or monitoring must be limited to materials related to the investigation, and the confidentiality of the inspection must be maintained to the highest degree possible. In the event a search of an employee’s computer files is authorized, a reasonable effort must be made to secure technical assistance from a site other than the worksite of the employee whose files are being searched.

3.5 The District cannot protect users from receiving electronic communications they may

find offensive, nor can the District guarantee the authenticity of electronic communications received, or that electronic communications received were in fact sent by the purported sender. Users are responsible for materials they access and disseminate on the District’s computer and electronic communication systems.

3.6 The District assumes no responsibility for the loss of data on individual owned or district owned Computer and Electronic Communication Systems due to computer viruses or other destructive software, or as a result of flaws in the application or operating system software.

4.0 Acceptable Use

4.1 The District’s computer and electronic communication systems are provided to support the educational mission of the colleges, the School of Continuing Education, and the administrative functions that support this mission, and are to be used primarily for District business-related purposes. Incidental personal use is permitted, provided that such incidental personal use conforms to this procedure and such use does not:

4.1.1 Interfere with the user’s employment or ability to perform work assignments

or those of another employee;

4.1.2 Directly or indirectly interfere with the District‘s operation of computer and electronic communication systems;

4.1.3 Burden the District with noticeable incremental cost.

4.2 Use of the District’s computer and electronic communication systems and services is

limited to the District’s students, faculty, staff and other authorized persons. Users of the District’s computer and electronic communication systems and services are expected to do so responsibly and in compliance with local, state, and federal laws, as well as the policies and procedures of the District, and with normal standards of professional and personal courtesy and conduct.



General Institution


4

4.3 The use of the District’s computer and electronic communications systems for any of the following is prohibited:

4.3.1 Use which violates local, state or federal law;

4.3.2 Use which violates District policies or administrative procedures;

4.3.3 Use which violates District software licensing agreements, use of software

without legal authorization, or unauthorized duplication, transmission, or use of unlicensed copies;

4.3.4 Use for private commercial purposes not under the auspices of the District;

4.3.5 Use for personal financial gain;

4.3.6 Use, other than for purposes for an authorized course of instruction or

system administration that interferes with, disrupts, causes excessive strain on, or interferes with others’ use of District computer and electronic communications systems including, but not limited to, the following:

4.3.6.1 Knowingly loading virus programs onto or from any computer

systems (viruses); 4.3.6.2 Attempting or gaining unauthorized access or alteration to data,

files, emails or passwords (hacking); 4.3.6.3 Unauthorized tampering with computing resources, including

connecting or disconnecting computer equipment or otherwise altering the set-up of any computer or network of computers;

4.3.7 Use for unauthorized advertising, campaigning, soliciting or proselytizing for

any religious or political cause, outside organization, business, or individual;

4.3.8 Use for sending defamatory, intimidating, threatening, harassing, discriminatory, abusive or patently offensive material to or about others, or any use that violates the District policy regarding unlawful discrimination;

4.3.9 Use that violates District policy regarding intellectual property; 4.3.10 Use for intentionally sending or accessing pornography or patently obscene

material other than for authorized research or instructional purposes;

4.3.11 Use for unlicensed downloading, copying, or distributing of copyrighted works

such as movies, or music for other than legally authorized uses, or uses authorized by the District.

4.3.12 Use for connection of non-district devices to the District’s computer and electronic communications systems that results in a violation of this policy;

4.3.13 Personal use inconsistent with section 4.3 of this procedure.



General Institution


5

4.4 Users of the District's computer and electronic communication systems shall not give the impression that they are representing, giving opinions, or otherwise making statements on behalf of the District or any unit of the District unless authorized to do so. Where appropriate, an explicit disclaimer shall be included.

4.5 Users of the District's computer and electronic communication systems shall not employ a false identity or otherwise transmit or attempt to transmit any message which is misleading as to origination.

5.0 District Access and Disclosure: Violations of District policies and procedures governing the use of District computer and electronic communication systems may result in the restriction of access to District computer and electronic communication systems and appropriate disciplinary action, up to and including dismissal.

5.1 Users should have no expectation of privacy or confidentiality in the content of

electronic communications or other computer files sent and received on the District's computer system or stored in the users' directory.

5.2 Although the District does not routinely inspect, monitor, or disclose electronic

communications, the District reserves the right to inspect, monitor, or disclose electronic communications without prior notice and without consent. Reasons for inspecting, monitoring or disclosing electronic communications include, but are not limited to, the following: when required by and consistent with law; when there is significant reason to believe that violations of policy or law have occurred; when failure to act may result in significant bodily harm, when significant property loss or damage would result, when loss of significant evidence of one or more violations of law or of District policies would result, when significant liability to the District or to members of the District community would result; or significant liability to business purposes, such as inspection of the contents of electronic messages in the course of an investigation triggered by indications of misconduct. Such inspections must be authorized by the Chancellor, Vice Chancellor, College President, or Provost of Continuing Education. The inspection must be limited to materials related to the investigation and the confidentiality of the inspection must be maintained to the highest degree possible. In the event a search of computer files is authorized, a reasonable effort must be made to secure technical assistance from a site other than the site of the employee whose files are being searched.

6.0 Computer and Electronic System Agreement: As a condition of providing access to the District’s computer and electronic communications systems, users shall sign an agreement, in a form prescribed by the Chancellor, acknowledging that the user has read and understands the provisions of this procedure and agrees to comply with the terms stated herein.

Date of Adoption: March 23, 2004

Date of Last Revision: April 28, 2008 Chancellor’s Cabinet Presented to C-Staff 08/19/15



General Institution


6

Computer and Electronic Communication Systems Use Agreement I have been provided with, and have read District Administrative Procedure 3720, Computer and Electronic Communications Systems. I agree to comply with the provisions of Administrative Procedure 3720 regarding the use of the District’s computer and electronic communications systems, and by any future terms and conditions of the procedure that may be developed. I understand that District computer and electronic communications systems components, devices, and services are the property of the District and that access to the District’s computer and electronic communications systems is a privilege that may be revoked or restricted at any time without prior notice and without consent of the user. I also understand that because of the nature of electronic communications and the public character of the District’s business, there is no expectation of privacy or confidentiality in the content of electronic communications or computer files sent and received on the District’s computer or electronic communications systems or stored in the users’ directories, and that the District reserves the right to inspect, monitor, or disclose electronic communications at any time without prior notice and without the consent of the user. _______________________________________________ Signature

Documents

District Consultation Council Meeting November 23, 2015 2 ... · 23/11/2015 · Jorge Gamboa, Martha Gutierrez, Raine Hambly, Danielle Heinbuch, Julie Ornelas Smith, and Jennifer