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District / Club Online Membership Database Extension (MDE) & Directory. Martin Brocklebank. NOT RI Global Database. District 1080 has its own searchable membership database It is NOT linked to the RIGD and therefore Club Secretaries continue to update it as normal. - PowerPoint PPT Presentation
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District / Club Online Membership Database Extension
(MDE) & Directory
Martin BrocklebankMartin Brocklebank
District 1080 has its own searchable membership database
It is NOT linked to the RIGDand therefore Club Secretaries continue to update it as normal
NOT RI Global Database
Can edit own data Clubs can add / edit officers Data is always up to date
(as long as your details are correct)
No need to notify District Responsible for your own and club data Can produce printed information in many
formats Generic email addresses for club officers
Benefit to Clubs, Members & Officers
So how do you do it ….Only a summary!
IMPORTANTIMPORTANTIf you have your own Club website
you still need to maintain this database
~~~~~~~~~~~~~~~~~You do not have to use the Website RIBItemplate
The data is provided for the benefit of ALL members and officers
It enables visitors to the District Website to
find your Club
CLUB ADMIN ACCESSThis is NOT an Officer Role but a level of access given to the member(s) who will
maintain the system ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~A club can have as many designated with this access level as they wish
However it is recommended: A minimum of two and max of four (depending upon whether using the RIBIt)
These members are responsible for maintaining the systemOne of these should be the Secretary
There are only a few things
to maintain The Meeting Details The Officer Details The Member Details A link to your own website if you
have onethis diverts any visitors to your website from District
add committees and past presidents
login in to rotary1080.org and the members page is accessed (Green)
click the “Search & Directories" link
search for something
look at the results
choose a report you want (next to "go") and see what you can get
Simple “how to” Summary
Log on to your
“club members login”
at www.rotary1080.org
Find username and password
Club Members Area
Search Input Screen
Search Input ResultsSearch Input Results
Report / Directory OptionReport / Directory Option
Print directory
Print directory
It is only as good as the data you put in
All Members can use it - if they wish
Log in difficulty may initially occur
Email:[email protected] please help by keeping your club up to
date
Caveat
Easy access for club members Search for any combination of criteria Refine results Create reports for directories, name
badges, lists, event listings, emails etc Send email to results search Create file for local or external printer
1080 online membership database
Thank you for listening ~ Please help to keep your data up to date
Martin Brocklebank
Designated Club Admin Access NOT part of RI Global Database Have a greater level of access – Club Admin
Page Can Add | Amend | Remove records Basis for ALL Directories and Reports Only as good as the information entered
~~ KEEP IT UP TO DATE ~~
Club Admin Process
Members individual records Meeting venue. Time and location Officer Records Committee Records
MDE Simple Steps GuideAvailable to download at www.rotary1080.org
Click on Marketing menu and choose “membership database”
Up to Date …
www.rotary1080.org.uk
Live Demonstration
We have a poor Wi-Fi in this Hotel so I will have to go through this manually
~~~~~~~~~~~~~~~~~~~~~~~~~Here goes ………………………login in
Click “club admin” on the top menu Red Page
Failed to connect
Club Admin Home Page - RED
Update Meeting Details
Club Feedback & Information
1 - Edit - Club Officers (choose year)
2 - Available Officer Posts & “New” Office
3 - Add Officers for 2013_14
Setting up - Club Committees
Add Committee Members (select year)
1 – edit existing Club Members
Edit and update – including leavers and deceased
Update – leavers
Add Photo
Members Officers History
Add - New Member
Club Presidents List – edit
The list is automatically created from the individuals record
This is what it is all for ….
Members individual records Meeting venue. Time and location Officer Records Committee Records
MDE Simple Steps GuideAvailable to download at www.rotary1080.org
Click on Marketing menu and choose “membership database”
Keep it up to Date …
Contact
Martin Brocklebank – ChairmanJacqueline Whipp - Webmaster
You can find our details in the database / directory …