District 18 2018-2019 Budget - District 18 Toastmasters · 9/3/2018 · the word about Toastmasters, club growth and member retention. The ongoing events and incentives include,

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District 18 2018-2019 Budget

Below is the narrative that is submitted on the narrative tab in the budget

worksheet. I am including in a separate document so that it is easier to read

Membership Revenue – Budgeted - $54,356

This year the goal is to become President's Distinguished (5,661 payments) which requires 445

more payments that what was provided in the revenue detail. We are making substantial

investments in Marketing to bring in new members and retain the current members. As we

successfully did last year, we are striving to bring on as many new clubs as we can early in the

year to obtain more payments.

Conference Net Income/(Loss) – Budgeted - $2,316

We are only having one conference. It will be April 12 and 13, 2019 at the Sheraton North in

Towson, Maryland. We are approximating 200 people total, with 75% attending both days. The

$30k revenue includes a significant effort in fundraising and sponsorships to get the ticket

prices at a value that members would be willing to pay (under $120). The expenses include the

venue(food, staff, tables, meeting rooms), program printing, decorations, music, Eventbrite

fees, and supplies. No expenses were paid in advance during the prior term.

TLI Net Income/(Loss)- Budgeted – ($4,706)

Due to the elimination of the Fall Conference, we wanted to bring the members together for a

day of education and recognition. With all District 18 presenters, the event we will have in

September had 2 keynote speakers and 6 educational sessions- topics of communication and/or

leadership. We wanted to make the price nominal to encourage more members to attend, but

will take a loss due to the expenses of the venue (We have enough in the reserve to subsidize).

Marketing – Budgeted - $25,410

The CGD has put together a robust marketing plan. The main focus of the district is spreading

the word about Toastmasters, club growth and member retention. The ongoing events and

incentives include, demo meetings (with all promo materials), District meetup sites for clubs to

use for free, giving newly chartered clubs a banner, Club coach incentive ($50 to qualified clubs

who accept a coach and become distinguished), Open house reimbursements

New events include, centralized demonstration meetings, 2nd year of using mall and billboard

advertising, digital advertising, member lead program ( incentives to members who provide

names for the CGD to call, then progressing to other TI store merchandise as the lead becomes

a club), participation in major trade shows. The District will bring back a new member

orientation program that was facilitated 3 years for better on-boarding of new members which

will help with retention. This budget is an increase over prior years, but in order to reach our

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goal we must make different and innovative investments. We will monitor the larger

investments (billboards, mall ads, trade shows) to determine the return on the investment.

Communications and Public Relations – Budgeted - $4,607

The public relations manager submitted a communications plan which included strategies in

these areas; social media, newsletter, community outreach, club outreach and media coverage.

The budget includes maintenance and hosting of the District website, constant contact for the

distribution of information to the members. New for this year is the purchase of a zoom

account, an online voting tool for the virtual business meeting and to create some type of PR

guidance document for the Club VPPRs. The PR Manager will participate as a support to the

Club Growth Director to drive some of the programs described in the Marketing section

Education and Training – Budgeted - $13,724

We educate and train throughout the year, with the focus this year on Pathways and helping

members finish the traditional program. We continue the incentive of recognizing new CCs and

CLs with a TM mug/ Another CL manual, and advanced manuals to advanced communicator

completers. We have also added incentives for Pathways level 2 and 5 completion. For the

clubs were all 7 officer positions were present at TLI, the club receives a gift certificate to the TI

store. Our DTM recipients are given a DTM medal in honor of the achievement. Last year, new

incentives were introduced to reward the behavior of early renewals and early DCP

achievement which will be continued again this year. Reimbursement to the Division Directors

for food and room rental for the Club officer trainings are included, limits raised based on

historical spend.

Speech Contests – Budgeted - $9,406

This Spring, we will conduct 3 out of the 4 contests, Humorous, International and Table Topics.

Trophies are purchased for the Area, Division and District level contests. At the Area and

Division contests, attendees are asked to provide a donation to offset the expense of the

food/venue. If there are expenses not covered from the collection, the District will reimburse

up to $125 for each Area (previously $50) and $250 for each Division (previously $100). The

amounts were raised based on the past year's expenditures and with the prediction that more

members will attend since there will be 3 contests being conducted instead of only 2. A new

expense this year is the need for a videographer for the District International Speech contest.

Administration – Budgeted - $2,182

Administrative costs include; Name Badges for the Trio, Area/Division Directors,

Finance/Administrative/Public Relations/ Logistics Mgrs, 'Home of' Ribbons, Room and Food

fees for DEC meetings, trio business cards, postage, monthly bank fees and a Sympathy fund to

be used at the Divisions' discretion.

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Travel – Budgeted - $32,941

Main focus is to have the leadership team engage with members face -to-face as much as

possible and as schedules allow. There are capped dollar amounts for the Area and Division

Directors that will be reimbursed (amount was raised based on previous years' expenditures).

The persons and events that are budgeted to be reimbursed for travel include: Trio for the

District training/ International convention/ Mid-year training, The District Trio, Area/Division

Directors for DEC meetings, Demonstration meetings, and Club Visits, Finance/ Administration/

Public Relations/ Logistics Mgrs reimbursed for travel to DEC meetings only. Chief Judge and TLI

Dean reimbursed up to a specific amount for events where they have an official title role. The

District Director lives outside of the District and will absorb some of her expenditures. The

keynote travel is for the conference speaker and for the speaker we invite to a special meeting

outside of the conference.

Other Expenses – Budgeted - $2,718

The only item in this category is the new TI Allocation. The Toastmasters International Board of

Directors recently adopted amendments to Policy 8.4: District Fiscal Management that will

affect your district. Below is part of the memo received on June 26, 2018.

"Each month, beginning July 31, 2018, and at the end of each month thereafter, each district

will contribute a portion of its previous year’s membership income. The contribution will not

exceed 5% of the previous year’s total membership income received by the district. The monthly

portion is calculated by dividing 5% of the previous year’s membership income received by the

district by 12. This amount will be deducted from each district’s reserve account at the end of

each month. These funds will be used to contribute to the expenses related to district activities

that are currently absorbed solely by Toastmasters International".

Categories where we do not have a budget

• Fundraising Net Income/(Loss)- We do not conduct any fundraising activities outside of

the conference

• District Store Net Income/(Loss)- We do not have a District Store

• Other Revenue- We do not have any other items that draw revenue other than member

payments, TLI and the Conference

District #: 18Budget Currency: USD

Fiscal Year 2018-2019

Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Total

Membership revenue 921 1,342 15,496 5,915 1,923 525 1,222 1,648 16,066 5,491 2,069 1,738 54,356 Conference revenue - - - - - - - - - 29,995 - - 29,995 Fundraising revenue - - - - - - - - - - - - - TLI revenue - - 4,181 - - - - - - - - - 4,181 District store revenue - - - - - - - - - - - - - Speech contest revenue - - - - - - - - - - - - - Other revenue - - - - - - - - - - - - -

Total revenue 921 1,342 19,677 5,915 1,923 525 1,222 1,648 16,066 35,486 2,069 1,738 88,532

Conference expense - - - - - - - - - 27,679 - - 27,679 Fundraising expense - - - - - - - - - - - - - TLI expense - - 8,888 - - - - - - - - - 8,888 District store expense - - - - - - - - - - - - - Marketing expense - 10 2,580 2,270 4,210 2,710 2,450 730 3,450 3,110 2,670 1,220 25,410 Communications & public relations expense 447 135 230 515 535 635 535 135 535 635 135 135 4,607 Education & training expense 1,275 1,015 790 1,357 180 2,073 500 2,202 1,268 - 2,770 294 13,724 Speech contest expense - - - - - - 2,100 3,250 1,750 2,306 - - 9,406 Administration expense 484 197 148 60 60 440 60 90 446 66 66 66 2,182 Travel expense 3,900 9,249 988 1,363 1,363 2,817 4,183 1,113 3,548 1,938 1,238 1,241 32,941 Other expense 226 226 226 226 226 226 226 226 226 226 226 226 2,718

6,332 10,833 13,850 5,792 6,575 8,901 10,054 7,746 11,223 35,960 7,105 3,182 127,554

District net income/(loss) (5,411) (9,491) 5,827 123 (4,652) (8,376) (8,832) (6,098) 4,843 (474) (5,036) (1,444) (39,022)

Total Budget Policy Max

Conference expense 27,679 Fundraising expense - 86,694.68District store expense - Marketing expense 25,410

53,089 41.6% Unlimited13589

TLI expense 8,888 District Director Date Education & training expense 13,724

22,611 17.7% 30.0% 0 34,083.74

Program Quality Director Date Communications & public relations expense 4,607 3.6% 25.0% 0Speech contest expense 9,406 7.4% 10.0% 0Administration expense 2,182 1.7% 20.0% 0Travel expense 32,941 25.8% 30.0% 0

Club Growth Director Date Other expense 2,718 2.1% 10.0% 051,854

Finance Manager Date Total Expenses 127,554 100.0%

Retention amount needed on June 30, 2019*

Remaining funds at Year-end (estimated)**

%Cash & Cash Equivalents per Balance Sheet as of June 30, 2018

*This amount is provided by World Headquarters in an email.

**The goal is to budget the Remaining funds at Year-end to be as close to zero as possible without creating a loss. This amount should not be negative.

We, the undersigned, certify that this budget and narrative cover estimated receipts and expenditures for the district year. This budget directs the financial resources entrusted to the district toward achieving the district mission and will be presented to the district council for approval at its next meeting.

TOASTMASTERS INTERNATIONALANNUAL BUDGET DISTRICT 18

2018-2019

BudgetedMembership Revenue 54,356

Conference Net Income/(Loss) 2,316

Fundraising Net Income/(Loss) -

TLI Net Income/(Loss) (4,706)

District Store Net Income/(Loss) -

Other Revenue -

This year the goal is to become President's Distinguished (5,661 payments) which requires 445 more payments that what was provided in the revenue detail. We are making substantial investments in Marketing to bring in new members and retain the current members. As we successfully did last year, we are striving to bring on as many new clubs as we can early in the year to obtain more payments.

Following is a brief description/explanation of the estimated income and estimated expenses based on the goals outlined in the district success plan. The white rows are not password protected. Users may adjust the white area as necessary by adjusting the row height. Alternatively, a separate sheet may be used. Each section of this narrative page must be completed in order for this report to be considered complete and counted as received by WHQ. There are example questions to answer in each box. These can be deleted and replaced by your answers.

(Numbers are pulled from Summary tab)

We are only having one conference. It will be April 12 and 13, 2019 at the Sheraton North in Towson, Maryland. We are approximating 200 people total, with 75% attending both days. The $30k revenue includes a significant effort in fundraising and sponsorships to get the ticket prices at a value that members would be willing to pay (under $120). The expenses include the venue(food, staff, tables, meeting rooms), program printing, decorations, music, Eventbrite fees, and supplies. No expenses were paid in advance during the prior term.

We do not conduct any fundraising activities outside of the conference

Due to the elimination of the Fall Conference, we wanted to bring the members together for a day of education and recognition. With all District 18 presenters, the event we will have in September had 2 keynote speakers and 6 educational sessions- topics of communication and/or leadership. We wanted to make the price nominal to encourage more members to attend, but will take a loss due to the expenses of the venue (We have enough in the reserve to subsidize)

We do not have any other items that draw revenue other than member payments, TLI and the Conference

We do not have a District Store

TOASTMASTERS INTERNATIONALANNUAL BUDGET DISTRICT 18

2018-2019

Budgeted

Following is a brief description/explanation of the estimated income and estimated expenses based on the goals outlined in the district success plan. The white rows are not password protected. Users may adjust the white area as necessary by adjusting the row height. Alternatively, a separate sheet may be used. Each section of this narrative page must be completed in order for this report to be considered complete and counted as received by WHQ. There are example questions to answer in each box. These can be deleted and replaced by your answers.

(Numbers are pulled from Summary tab)

Marketing 25,410

Communications and Public Relations 4,607

Education and Training 13,724

Speech contests 9,406

Administration 2,182

Travel 32,941

Other Expenses 2,718

Administrative costs include; Name Badges for the Trio, Area/Division Directors, Finance/Administrative/Public Relations/ Logistics Mgrs, 'Home of' Ribbons, Room and Food fees for DEC meetings, trio business cards, postage, monthly bank fees and a Sympathy fund to be used at the Divisions' discretion.

Main focus is to have the leadership team engage with members face -to-face as much as possible and as schedules allow. There are capped dollar amounts for the Area and Division Directors that will be reimbursed (amount was raised based on previous years' expenditures). The persons and events that are budgeted to be reimbursed for travel include: Trio for the District training/ International convention/ Mid-year training, The District Trio, Area/Division Directors for DEC meetings, Demonstration meetings, and Club Visits, Finance/Administration/Public Relations/ Logistics Mgrs reimbursed for travel to DEC meetings only. Chief Judge and TLI Dean reimbursed up to a specific amount for events where they have an official title role. The District Director lives

The CGD has put together a robust marketing plan. The main focus of the district is spreading the word about Toastmasters, club growth and member retention. The ongoing events and incentives include, demo meetings (with all promo materials), District meetup sites for clubs to use for free, giving newly chartered clubs a banner, Club coach incentive ($50 to qualified clubs who accept a coach and become distinguished), Open house reimbursementsNew events include, centralized demonstration meetings, 2nd year of using mall and billboard advertising, digital advertising, member lead program ( incentives to members who provide names for the CGD to call, then progressing to other TI store

The public relations manager submitted a communications plan which included strategies in these areas; social media, newsletter, community outreach, club outreach and media coverage. The budget includes maintenance and hosting of the District website, constant contact for the distribution of information to the members. New for this year is the purchase of a zoom account, an online voting tool for the virtual business meeting and to create some type of PR guidance document for the Club VPPRs. The PR Manager will participate as a support to the Club Growth Director to drive some of the programs described in the Marketing section

The only item in this category is the new TI Allocation. The Toastmasters International Board of Directors recently adopted amendments to Policy 8.4: District Fiscal Management that will affect your district. Below is part of the memo received on June 26, 2018.

"Each month, beginning July 31, 2018, and at the end of each month thereafter, each district will contribute a portion of its previous year’s membership income. The contribution will not exceed 5% of the previous year’s total membership income

This Spring, we will conduct 3 out of the 4 contests, Humorous, International and Table Topics. Trophies are purchased for the Area, Division and District level contests. At the Area and Division contests, attendees are asked to provide a donation to offset the expense of the food/venue. If there are expenses not covered from the collection, the District will reimburse up to $125 for each Area (previously $50) and $250 for each Division (previously $100). The amounts were raised based on the past year's expenditures and with the prediction that more members will attend since there will be 3 contests being conducted instead of only 2. A new expense this year is the need for a videographer for the District International Speech contest.

We educate and train throughout the year, with the focus this year on Pathways and helping members finish the traditional program. We continue the incentive of recognizing new CCs and CLs with a TM mug/ Another CL manual, and advanced manuals to advanced communicator completers. We have also added incentives for Pathways level 2 and 5 completion. For the clubs were all 7 officer positions were present at TLI, the club receives a gift certificate to the TI store. Our DTM recipients are given a DTM medal in honor of the achievement. Last year, new incentives were introduced to reward the behavior of early renewals and early DCP achievement which will be continued again this year. Reimbursement to the Division Directors for food and room rental

TOASTMASTERS INTERNATIONAL DISTRICT 18ANNUAL BUDGET

2018-2019

Account

# Account Name Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Total

6005 Membership Revenue 921 1,342 15,496 5,915 1,923 525 1,222 1,648 16,066 5,491 2,069 1,738 54,356

**This amount is provided by World Headquarters in an email.

USD


2018-2019

Account


Conference Revenue6025 Conference Registration-Member 21,895 21,895 6025 Conference Registration-Spouse / guest - 6025 Conference-Late registrations - 6025 Conference Registration -Meal Events - 6025 Conference Registration-Speech contest - 6025 Conference Registration -Other - 6025 Conference Registration-Training - 6050 Conference Refunds - Registration & Tickets - 6055 Conference Refunds - Other - 6060 Reimbursments - Registration & Tickets - 6030 Conference-Sponsorship/Advertising 6,400 6,400 6035 Conference-Raffle 1,700 1,700 6040 Conference-Auction - 6010 Conference-Donation - 6020 Conference-Other Revenue -

Total Conference Revenue - - - - - - - - - 29,995 - - 29,995

Conference Expenses7004 Conference-Badges & Pins 36 36 7008 Conference-Promotional Materials 600 600 7010 Conference-Awards Expense (Trophies, 70 70 7012 Conference-Supplies & Stationery Expense 235 235 7014 Conference-Room Rental Event Expense - 7016 Conference-Meal Event Expense 19,880 19,880 7018 Conference-Decorations Expense 250 250 7020 Conference-Printing Expense 4,000 4,000 7022 Conference-Audio Visual Expense - 7030 Conference-Photocopying Expense - 7042 Conference-Outside Contractor Expense 700 700 7048 Conference-Equipment Purchase Expense - 7070 Conference-Bank Charges & Credit Card Fee 1,533 1,533 7072 Conference-Sales Tax Expense (incl. GST, - 7078 Conference-Food Expense 150 150 7080 Conference-Gifts & Thank Yous 50 50 7086 Conference-Miscellaneous Expenses 175 175 7090 Equipment Rental -

- - -

Total Conference Expenses - - - - - - - - - 27,679 - - 27,679

Conference Net Income/(Loss) - - - - - - - - - 2,316 - - 2,316

USD


2018-2019

Account


Fundraising Revenue6025 Fundraising Registration - 6010 Fundraising Donations - Individual - 6010 Fundraising Donations - Corporate - 6010 Fundraising Donations - Other - 6050 Fundraising Refunds - Registration & Tickets - 6055 Fundraising Refunds - Other - 6060 Reimbursments - Registration & Tickets - 6020 Fundraising Other Revenue - 6030 Fundraising Sponsorship/Advertising Revenue - 6035 Fundraising Raffle Revenue - 6040 Fundraising Auction Revenue -

Total Fundraising Revenue - - - - - - - - - - - - -

Fundraising Expenses

7008 Fundraising-Promotional Materials - 7010 Fundraising-Awards Expense (Trophies,

Plaques, Ribbons & Certificates)-

7012 Fundraising-Supplies & Stationery Expense - 7014 Fundraising-Room Rental Event Expense - 7018 Fundraising-Decorations Expense - 7022 Fundraising-Audio Visual Expense - 7042 Fundraising-Outside Contractor Expense - 7070 Fundraising-Bank Charges & Credit Card Fee

Expense-

7078 Fundraising-Food Expense - 7086 Fundraising-Miscellaneous Expenses - 7090 Equipment Rental -

- - -

Total Fundraising Expenses - - - - - - - - - - - - -

Fundraising Net Income/(Loss) - - - - - - - - - - - - -

USD


2018-2019

Account


TLI Revenue6025 TLI Registration-Member registrations 4,156 4,156 6025 TLI Registration-Spouse / guest registrations - 6025 TLI Registration-Late registrations - 6025 TLI Registration-Meal Events - 6025 TLI Registration-Speech contest - 6025 TLI Registration-Other 25 25 6025 TLI Registration-Training - 6025 TLI Registration-Speechcraft - 6050 TLI Refunds - Registration & Tickets - 6055 TLI Refunds - Other - 6060 Reimbursments - Registration & Tickets - 6030 TLI Sponsorship/Advertising - 6035 TLI Raffle - 6010 TLI Donation - 6020 TLI Other Revenue -

Total TLI Revenue - - 4,181 - - - - - - - - - 4,181

TLI Expenses7006 TLI-Educational Materials - 7010 TLI-Awards Expense (Trophies, Plaques, - 7012 TLI-Supplies & Stationery Expense - 7014 TLI-Room Rental Event Expense 750 750 7016 TLI-Meal Event Expense 7,102 7,102 7020 TLI-Printing Expense - 7030 TLI-Photocopying Expense 100 100 7070 TLI-Bank Charges & Credit Card Fee 350 350 7072 TLI-Sales Tax Expense (incl. GST, VAT, etc.) 285 285 7080 TLI-Gifts & Thank Yous - 7086 TLI-Miscellaneous Expenses - 7090 Equipment Rental 300 300

- - -

Total TLI Expenses - - 8,888 - - - - - - - - - 8,888

TLI Net Income/(Loss) - - (4,706) - - - - - - - - - (4,706)

USD


2018-2019

Account


6045 District Store Revenue -

7002 Cost of Sales Expense - District Store -

District Store Net Income/(Loss) - - - - - - - - - - - - -

USD


2018-2019

Account


Other Revenue6010 Donation Revenue - 6015 Interest Income - 6020 Miscellaneous Income - 6025 Registration & Ticket Revenue - 6030 Sponsorship/Advertising Revenue - 6035 Raffle Revenue - 6050 Refunds - Registration & Tickets - 6055 Refunds - Other -

District Store Net Income/(Loss) - - - - - - - - - - - - -

USD


2018-2019

Account


Marketing ExpensesMarketing - Building New Clubs

7006 Marketing-Educational Materials 245 245 7008 Marketing-Promotional Materials 400 400 400 400 400 2,000 7010 Marketing-Awards Expense (Trophies, - 7012 Marketing-Supplies & Stationery Expense 100 100 7036 Marketing-Advertising Expense - 7044 Marketing-Postage & Shipping Expense - 7082 Marketing-Incentives -

7014 Marketing-Room Rental Event Expense 40 40 80 80 40 280 - -

- - 400 40 40 400 245 400 180 480 40 400 2,625

Marketing - Membership Growth7004 Marketing-Badges & Pins - 7006 Marketing-Educational Materials - 7008 Marketing-Promotional Materials 125 125 7010 Marketing-Awards Expense (Trophies, - 7036 Marketing-Advertising Expense - - 2,000 2,000 2,500 1,490 1,400 - 500 - - 90 9,980 7040 Marketing-Trade Show Registration Expense 1,200 2,400 2,400 2,400 8,400 7086 Marketing-Miscellaneous Expenses -

- - -

- - 2,000 2,000 3,700 1,490 1,525 - 2,900 2,400 2,400 90 18,505

Marketing-Club coaches7006 Marketing-Educational Materials - 7010 Marketing-Awards Expense (Trophies, 500 500 7020 Marketing-Printing Expense -

- - -

- - - - - - - - - - - 500 500

Marketing-Rebuilding7004 Marketing-Badges & Pins - 7006 Marketing-Educational Materials - 7010 Marketing-Awards Expense (Trophies, -

7014 Marketing-Room Rental Event Expense 140 140 280 7020 Marketing-Printing Expense 350 350

- - - - - 140 - 350 - 140 - - - 630

Marketing-Recognition7004 Marketing-Badges & Pins - 7008 Marketing-Promotional Materials 500 500 7010 Marketing-Awards Expense (Trophies, - 7020 Marketing-Printing Expense -

USD

7080 Marketing-Gifts & Thank Yous - 7082 Marketing-Incentives 150 200 200 200 200 200 200 200 200 200 1,950 7086 Marketing-Miscellaneous Expenses -

- - -

- - 150 200 200 700 200 200 200 200 200 200 2,450 Marketing-Other Expense

7008 Marketing-Promotional Materials - 7010 Marketing-Awards Expense (Trophies, - 7036 Marketing-Advertising Expense - 7048 Marketing-Equipment Purchase Expense - 7078 Marketing-Food Expense - 7080 Marketing-Gifts & Thank Yous - 7086 Marketing-Miscellaneous Expenses -

7020 Marketing-Printing Expense - - 20 20 120 120 120 120 20 20 20 20 600 7044 Marketing-Postage & Shipping Expense 10 10 10 10 10 10 10 10 10 10 100

- - 10 30 30 130 120 130 130 30 30 30 30 700

Total Marketing Expenses - 10 2,580 2,270 4,210 2,710 2,450 730 3,450 3,110 2,670 1,220 25,410


2018-2019

Account


Communications & PR Expenses7008 CPR-Promotional Materials - 7012 CPR-Supplies & Stationery Expense - 7014 CPR-Room Rental Event Expense - 7020 CPR-Printing Expense 400 400 400 1,200 7024 CPR-Newsletter Expense - 7026 CPR-Website Expense 382 70 70 70 70 70 70 70 70 70 70 70 1,152 7028 CPR-Directory Expense - 7042 CPR-Outside Contractor Expense 65 65 160 445 65 65 65 65 65 65 65 65 1,255 7044 CPR-Postage & Shipping Expense - 7086 CPR-Miscellaneous Expenses 500 500 1,000

- - - - - - - - - -

Total Communications & PR Expenses 447 135 230 515 535 635 535 135 535 635 135 135 4,607

USD


2018-2019

Account


Education & Training ExpensesDistinguished Clubs

7006 ET-Educational Materials - 7008 ET-Promotional Materials - 7010 ET-Awards Expense (Trophies, Plaques, 645 645 7078 ET-Food Expense - 7080 ET-Gifts & Thank Yous - 7082 ET-Incentives -

- - - -

- - 645 - - - - - - - - - 645

Training Club Officers7006 ET-Educational Materials 385 385 7010 ET-Awards Expense (Trophies, Plaques, - - - - - 1,750 - - 175 - - - 1,925 7014 ET-Room Rental Event Expense 200 200 7016 ET-Meal Event Expense - 7042 ET-Outside Contractor Expense - 7078 ET-Food Expense 975 975 - - - 100 500 600 - - - - 3,150

- - - -

975 975 - - - 1,850 500 800 560 - - - 5,660

Training Division & Area Directors7004 ET-Badges & Pins - 7006 ET-Educational Materials - 7012 ET-Supplies & Stationery Expense - 7014 ET-Room Rental Event Expense 40 40 7016 ET-Meal Event Expense - 7078 ET-Food Expense 300 300

- - - -

300 40 - - - - - - - - - - 340

Training Areas & Divisions7006 ET-Educational Materials - 7010 ET-Awards Expense (Trophies, Plaques,

Ribbons & Certificates)-

7078 ET-Food Expense - - - - -

- - - - - - - - - - - - -

USD

Other Expenses7004 ET-Badges & Pins 600 600 7006 ET-Educational Materials - - - - 75 - - 80 - - - - 155 7010 ET-Awards Expense (Trophies, Plaques, 625 625 7016 ET-Meal Event Expense - 7082 ET-Incentives - - - 1,175 - - - 630 - - 2,770 - 4,575 7086 ET-Miscellaneous Expenses -

7020 ET-Printing Expense 100 100 100 100 400 7044 ET-Postage & Shipping Expense - - 45 82 5 123 - 92 83 - - 294 724

- -

- - 145 1,357 180 223 - 1,402 708 - 2,770 294 7,079

Total Education & Training Expenses 1,275 1,015 790 1,357 180 2,073 500 2,202 1,268 - 2,770 294 13,724


2018-2019

Account


Speech Contest Revenue6010 SC-Donation Revenue - 6015 SC-Interest Income - 6020 SC-Miscellaneous Income - 6025 SC-Registration & Ticket Revenue - 6030 SC-Sponsorship/Advertising Revenue - 6035 SC-Raffle Revenue - 6050 SC-Refunds - Registration & Tickets - 6055 SC-Refunds - Other -

Total Speech Contest Revenue - - - - - - - - - - - - -

Speech Contest Expenses7006 SC-Educational Materials - 7010 SC-Awards Expense (Trophies, Plaques, 2,100 306 2,406 7012 SC-Supplies & Stationery Expense - 7014 SC-Room Rental Event Expense - 7078 SC-Food Expense 3,250 1,750 5,000 7086 SC-Miscellaneous Expenses 2,000 2,000 7090 Equipment Rental -

- - -

Total Speech Contest Expenses - - - - - - 2,100 3,250 1,750 2,306 - - 9,406

Speech Contest Net Income/(Loss) - - - - - - (2,100) (3,250) (1,750) (2,306) - - (9,406)

USD


2018-2019

Account


Administration Expenses7004 Admin-Badges & Pins 326 40 82 - - - - - - - - - 448 7008 Admin-Promotional Materials - 7010 Admin-Awards Expense (Trophies, Plaques, 60 60 7012 Admin-Supplies & Stationery Expense 70 70 7014 Admin-Room Rental Event Expense - 80 80 160 7020 Admin-Printing Expense - 7022 Admin-Audio Visual Expense - 7026 Admin-Website Expense - 7030 Admin-Photocopying Expense - 7032 Admin-Telephone Expense - 7034 Admin-Conference Calls & Webinars Expense - 7044 Admin-Postage & Shipping Expense 61 40 39 33 33 33 33 33 34 34 34 34 440 7046 Admin-Express Mail/Courier Expense - 7048 Admin-Equipment Purchase Expense (Less - 7070 Admin-Bank Charges & Credit Card Fee 4 4 4 4 4 4 4 4 8 8 8 8 64 7078 Admin-Food Expense - 30 - - - 300 - 30 300 - - - 660 7086 Admin-Miscellaneous Expenses - 7084 Sympathy Expense 23 23 23 23 23 23 23 23 24 24 24 24 280 7088 Storage Expenses - 7090 Equipment Rental -

- - - - - - - -

Total Administration Expenses 484 197 148 60 60 440 60 90 446 66 66 66 2,182

USD


2018-2019

Account


Travel ExpensesDistrict Director

7056 Convention Registration Fees Expense 225 225 7058 Lodging Expense 1,635 600 2,235 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense - 850 - 250 250 250 50 - 225 250 250 250 2,625 7064 Transportation - Taxis/Shuttle Expense 50 50 100 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense 30 30 30 30 30 30 30 30 30 30 30 330 7078 Travel-Food Expense 210 90 300

- 3,000 30 280 280 280 820 30 255 280 280 280 5,815

Club Growth Director7056 Convention Registration Fees Expense 700 700 7058 Lodging Expense 1,635 600 2,235 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense - 175 125 125 125 125 175 125 125 125 125 125 1,475 7064 Transportation - Taxis/Shuttle Expense 50 50 100 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense 30 30 30 30 30 30 30 30 30 30 30 330 7078 Travel-Food Expense 210 90 300

- 2,800 155 155 155 155 945 155 155 155 155 155 5,140

Program Quality Director7056 Convention Registration Fees Expense 700 700 7058 Lodging Expense 1,635 600 2,235 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense - 150 100 100 100 100 150 100 100 100 100 100 1,200 7064 Transportation - Taxis/Shuttle Expense 50 50 100 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense 30 30 30 30 30 30 30 30 30 30 30 330 7078 Travel-Food Expense 210 90 300

- 2,775 130 130 130 130 920 130 130 130 130 130 4,865

Finance Manager7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense 100 100 100 300 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

100 - - - - 100 - - 100 - - - 300

USD


2018-2019

Account


USD

PR Manager7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense 100 100 100 300 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

100 - - - - 100 - - 100 - - - 300

Administration Manager7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense 100 100 100 300 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

100 - - - - 100 - - 100 - - - 300

Division Director7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense 700 210 210 210 210 700 210 210 910 210 210 210 4,200 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

700 210 210 210 210 700 210 210 910 210 210 210 4,200

Area Director7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense 2,600 463 463 463 463 827 463 463 1,373 463 463 466 8,970 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

2,600 463 463 463 463 827 463 463 1,373 463 463 466 8,970


2018-2019

Account


USD

IPDG7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense - 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7078 Travel-Food Expense -

- - - - - - - - - - - - -

Keynote Speaker7058 Lodging Expense 300 300 600 7060 Transportation - Airfare Expense 400 400 800 7062 Transportation - Mileage Expense - 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

- - - - - - 700 - - 700 - - 1,400

Other Member7058 Lodging Expense - 7060 Transportation - Airfare Expense - 7062 Transportation - Mileage Expense 300 125 125 425 125 125 425 1,650 7064 Transportation - Taxis/Shuttle Expense - 7066 Transportation - Rail Expense - 7068 Transportation - Other Expense - 7072 Travel-Sales Tax Expense (incl. GST, VAT,

etc.)-

300 - - 125 125 425 125 125 425 - - - 1,650

Total Travel Expenses 3,900 9,249 988 1,363 1,363 2,817 4,183 1,113 3,548 1,938 1,238 1,241 32,941


2018-2019

Account


Other Expenses7086 Miscellaneous Expenses -

7092 Other-TI Allocation 226 226 226 226 226 226 226 226 226 226 226 226 2,718 - - - - - - - - - - - - -

Total Other Expenses 226 226 226 226 226 226 226 226 226 226 226 226 2,718

USD

District 18Profit & Loss (Actual vs. Budget Summary) (in USD)Reporting Book: ACCRUAL

As of Date: 06/30/2018

Cost Center: District 18

Actual Budget Variance Actual Budget Variance

District Revenue

1,725.03 1,860.00 (134.97) Membership Revenue 54,355.07 52,872.00 1,483.07

(221.40) 0.00 (221.40) Conference Revenue 41,898.46 52,400.00 (10,501.54)

0.00 0.00 0.00 Other Revenue 250.00 0.00 250.00

1,503.63 1,860.00 (356.37) Total District Revenue 96,503.53 105,272.00 (8,768.47)

District Expenses

42.00 0.00 42.00 Conference Expenses 41,099.84 51,936.00 (10,836.16)

0.00 0.00 0.00 TLI Expenses 1,079.53 2,000.00 (920.47)

216.70 1,484.94 (1,268.24) Marketing Expense 7,621.20 17,059.88 (9,438.68)

0.00 183.98 (183.98) Communications & PR Expenses 2,102.96 2,206.76 (103.80)

1,611.66 520.00 1,091.66 Education & Training Expense 8,392.36 7,299.00 1,093.36

0.00 0.00 0.00 Speech Contest Expenses 2,330.92 6,500.00 (4,169.08)

14.20 79.00 (64.80) Administration Expenses 1,867.63 3,173.00 (1,305.37)

984.19 795.00 189.19 Travel Expense 18,318.17 25,269.00 (6,950.83)

0.00 0.00 0.00 Other Expenses 157.27 0.00 157.27

2,868.75 3,062.92 (194.17) Total District Expenses 82,969.88 115,443.64 (32,473.76)

(1,365.12) (1,202.92) (162.20) Total Net Income 13,533.65 (10,171.64) 23,705.29

Created on: 09/21/2018 07:11 AM

Month Ending 07/01/2017 Through

06/30/2018 06/30/2018

Documents

District 18 2018-2019 Budget - District 18 Toastmasters · 9/3/2018 · the word about Toastmasters, club growth and member retention. The ongoing events and incentives include,