DISTRIBUTIONS AND SUBLEDGER ACCOUNTING ...demo.revertis.com/sitios/Documentos/Documentos/Demo...AX2012R2-DS003 Microsoft Dynamics AX 2012 R2 Sub Ledger Integration Demo Script 2 Contents

MICROSOFT DYNAMICS® AX 2012 R2:

DISTRIBUTIONS AND

SUBLEDGER ACCOUNTING

December 2012

Version 1.0.5

2 AX2012R2-DS003 Microsoft Dynamics AX 2012 R2 Sub Ledger Integration Demo Script

Contents

Introduction ........................................................................................................................................ 3

Audience .............................................................................................................................................. 3

Scenario ................................................................................................................................................ 4

Problems this Demo Addresses .................................................................................................. 4

Key Pains or business imperatives ............................................................................................. 4

Purpose of Demo (Solutions to pains, benefits, value proposition) ............................ 4

Key Benefits and solutions ............................................................................................................ 5

Before you begin .............................................................................................................................. 6

Overview .............................................................................................................................................. 6

Demo 1: Financial Dimension default Templates ................................................................ 7

Demo 2: Review Sub Ledger Journals 11

Demo 3: Procure to Pay .............................................................................................................. 16

Conclusion ........................................................................................................................................ 30

Disclaimer ......................................................................................................................................... 30


INTRODUCTION

This document examines the rule based approach to posting to the general ledger (GL) from subledger

accounts in Microsoft Dynamics® AX 2012 R2. The demo script helps familiarizes the audience with the

new features that are included in this release. The primary objective of this demo script is to provide the

user with an overview of the new rule-based policies in Microsoft Dynamics AX 2012 R2, and how it can

support the overall goals of reducing the number of transactions.

This document and its included script:

Demonstrates the configurable reduction in general ledger entries generated by subledger activities

such as sales invoices and purchase invoices.

Explains how rule bound transfers from subledger to GL entries allow for dimension coherence

verification, thus ensuring consistent reporting.

Explains how the direct integration of allocation rules in the process improves the effectiveness of

allocations and the overall performance of the system.

Demonstrates the improved data entry speed as a result of reducing the number of transactions

generated directly during subledger operations.

AUDIENCE

The script in this document should be used to demonstrate the value of Microsoft Dynamics AX 2012 R2

to a business decision maker (BDM). The executives that you present to will find value in this script if they

are challenged with:

Excessive GL transactions being generated by their current Enterprise Resource Planning (ERP)

solution, resulting in a combination of complicated reporting issues related to the number of

transactions, and complicated or non-functional allocations.

Issues during month- and year-end reconciliations as a result of the heavy volume of transactions

that need to be validated.

Accounting entries being posted to the GL before being previewed due to a lack of accounting rules

enforcement.

Poor subledger performance and excessive time spent to split accounting entries across entities due

to lack of distribution rules.

This script targets CFOs who rely on members of the organization for accurate, timely, and detailed

information to assist them in the analysis and performance tracking of key business metrics. This script

also targets accounting managers who are unable to verify how subledger entries will be made, and

whether or not they will contain the expected values before they are posted.


SCENARIO

This script focuses on the following processes:

Financial dimension templates: Manage how financial transactions are split into financial

dimensions and posted in the general ledger based on the subledger documents.

o Accounting distributions

o Batch transfer rules

o Summarization to general ledger

Review subledger journal: How to view transactions before they are posted through the source

documents.

Procure to pay: Show how accounting distributions can be used in the procure-to-pay process

and preview of general ledger transactions prior to posting a document.

o Accounting distributions

o Subledger journal entries

o Accounting events

PROBLEMS THIS DEMO ADDRESSES

This script focuses on solving issues around lack of rule based policies needed to ensure subledger

transactions are posted in a batch format, enabling managers to view transaction information before

posted and simplifying time consuming data entry processes.

KEY PAINS OR BUSINESS IMPERATIVES

Managing the level of detailed information transferred into the GL.

Ensuring non accounting staff can perform operational tasks while conforming to the accounting

rules.

Verifying subledger transactions prior to journalizing and posting to the GL.

PURPOSE OF DEMO (SOLUTIONS TO PAINS, BENEFITS, VALUE PROPOSITION)

Accounts receivable clerks:

Benefit from being able to configure the distribution template for revenue allocation and configure certain

document types to adhere to the distribution template.

Purchasing agents:


Benefit from being able to enter one line on a purchase order and split the expense across two different

cost centers. They also benefit from being able to easily change the accounting distributions on a

purchase order without having to reissue a new purchase order.

Accounting managers:

Benefit from being able to view subledger transactions before they are posted to the general ledger to

insure all transaction are accurately summarized and completed.

Accounts payable clerk:

Benefit from being able to easily modify invoices while the system makes sure any changes on the

extended price are rolled down to the price variance and the miscellaneous charges.

KEY BENEFITS AND SOLUTIONS

Improved subledger document generation: GL to subledger integration with easily maintainable

and configurable links.

Simplified subledger document generation: Due to the batch and verifiable nature of the link

from the subledgers to the GL, the subledger data entry process is simplified and made less

dependent upon GL constraints.

Simplified reporting and reconciliation: The traceability and reporting included in Microsoft

Dynamics AX 2012 R2 allows the accounting manager to review and easily reconcile all subledger

transactions to the corresponding GL entries. The fiscal reporting tools provide reporting capabilities

to help meet even complicated reporting requirements.

The subledger transactions generate summarized transactions in the GL on a periodic basis. This

allows a simplified subledger-to-GL reconciliation both on a periodic basis as well as on an annual

basis. An added benefit is that generating accurate reporting that has been validated becomes much

simpler due to the reduced number of transactions present.

Simplified retroactive allocations: Due to the reduced number of transactions, it becomes much

simpler to allocate retroactively (for example, fixed structural costs onto the operational accounting

entries). The allocation rules in Microsoft Dynamics AX 2012 R2 allow users to easily create cost-

based as well as revenue-based allocations to allow for balance sheets by product family or item

level as well as customer family or the individual customer account level, depending upon the

requirements you have, without generating overhead due to the large number of transactions

present.

DEMO PRESET CONFIGURATION: This script was written to work with the Microsoft Dynamics AX 2012 R2 RTM Virtual Machine (VM),

released in December 2012. Make sure that the VM is up and running and that you have logged on. The

script addresses key pain points and challenges that different roles might face. However the demo can be

completed as the system administrator.

Domain: CONTOSO

User: Administrator


Password: pass@word1

BEFORE YOU BEGIN

OVERVIEW

Microsoft Dynamics AX 2012 R2 introduces the Financial Integration Framework, which is a fully

configurable toolset to be used by the accounting team to define how documents generated in the

subledger modules are posted in the GL. The following provides a list of demonstrations covered in this

script, which are done in the USMF legal entity:

Financial dimensions templates

Review of subledger journals

Procure to pay


DEMO 1: FINANCIAL DIMENSION DEFAULT TEMPLATES

Scenario and background

In Microsoft Dynamics 2012 R2, you can separate the operations and accounting processes in order to streamline

and simplify data entry. On the operations side, users can be more productive because they no longer have to

worry about the accounting effects their documents will have on financials. Users can also edit financial dimension

templates and the distribution of expenses and revenues to different cost centers or departments without having to

deal with the accounting entries.

In this scenario, Arnie, the accounts receivable clerk, creates a new financial dimension template. Arnie then creates

a new batch transfer rule to limit free text invoice document types from being posted synchronously and instead

they post on a pre-defined schedule. Finally, Arnie will create a free text invoice and apply the new template to that

invoice. Once applied, Arnie can choose to use the template distribution, which allocates revenue to the different

financial dimensions, or to edit the template to allocate revenue to other financial dimensions.

1. Log on as Arnie. (In this scenario, log on as the

Administrator.)

2. Navigate to General Ledger > Setup >

Financial dimensions > Financial dimension

default templates.

3. Click New to add a new template.

4. Enter DepartmentSplit into the template ID

field.

5. Select the first template row.

6. Change the value to 10.

7. Select 007 from the list of cost centers, and 022

from the list of departments.

8. On the Action Pane, select Add.

9. Add two other distribution records:

Value: 30, CostCenter 010, Department 023

Value: 60, CostCenter 014, Department 025

10. Click Close.


Notice there is no main account in this template. This is the key difference between the allocation accounts and the

templates. This means that this template can be applied to any main account. Templates can be applied to multiple

document types, for example, a purchasing document or a sales document. The users define the specified

percentage of the source document amount that will be distributed to the different financial dimensions.

Now Arnie sets up the batch transfer rules.

11. Open General Ledger > Setup > General

ledger parameters.

12. In the left Navigation bar, select Batch transfer

rules.

13. Click Add.

One batch transfer rule is already set up. This rule enforces that all transactions for all companies and source

documents in the system will be transferred from the subledger to the general ledger synchronously without being

summarized. In this scenario, Arnie creates a new rule that applies to free text invoices summarizing and

transferring the subledger journal entries to the general ledger journal using a scheduled batch.

14. Select the source document type Free text

invoice.

15. Select Scheduled Batch under the Transfer

mode.

16. Select Yes under the Summarize accounting

entries.

17. Click Close.

Arnie will now create a free text invoice and review how the system will generate GL entries for those transactions.

Arnie will also have the ability to edit the invoice lines and quickly split amounts between different accounts with

the built in tools.

18. Go to Accounts receivable > Common > Free

text invoices > All free text invoices.

19. On the Action Pane, click Free text invoice.


20. On the Free text invoice FastTab, select the

customer account US-003.

21. On the Action Pane, click Header view.

22. Expand the Financial dimensions FastTab.

23. In the Template ID field, select

DepartmentSplit.

Note: this was the template Arnie had created

previously. It will be used to distribute the

amounts across departments.

24. Switch back to a Line view to create the free

text invoice lines.

25. Enter Service Charge as the description.

26. Enter 401 in the Main account field. Notice that

the system displays available accounts. Select

401200 Service Revenues.

27. Set the Sales tax group to CA.

28. In the Amount field, enter 1,000.

29. On the Action Pane, click Sales tax.

30. Verify that sales tax is calculated, and then close

the Sales tax transactions form.


31. On the Invoice tab, on the Action Pane,s, click

Distribute amounts.

The free text invoice amount is distributed across the different departments and cost centers as defined in the

template. The business unit information is used from the free text invoice header because the dimension was blank

in the template.

The first segment is the main account, followed by

the business unit, department, cost center, and then

the item group.

The taxes are allocated as well to match the

extended price.

Arnie could make adjustments to the allocation if needed. For example, he could delete a

distribution line or split an existing line and modify the copied financial dimension information.

32. Select Extended price: 1,000.00 USD.

33. On the right side, select line 3.

34. Change the percent to 50%.

35. Click Split.

After changing the percentage and splitting line 3, the system will automatically create a new line and allocate the

remaining amount to that line. Notice the system also copied the ledger account to that new line so that Arnie can

easily change the cost center information, which is the fourth segment. This is done to save Arnie data entry time

because often only one segment needs to be changed.


36. Change the cost center in line 4 to 012.

37. In this case, Arnie would like to use the default

distribution. He clicks Reset, and then Yes to

confirm.

38. Arnie is satisfied with the entry and clicks Close

to go back to the free text invoice.

End of Demo Scenario 1

DEMO 2: REVIEW SUBLEDGER JOURNALS

The separation of operations and accounting processes in Microsoft Dynamics AX 2012 R2 provides accounting

users with more visibility by allowing them to see the actual accounting impact of documents prior to journalizing,

thus eliminating a lot of the downstream problems with existing month-end reconciliations. Along with visibility

comes control over what is actually recorded in the general ledger by previewing the accounting impact of

documents and making changes if needed before journalizing.

In this scenario Phyllis, the accounting manager who is responsible for overseeing the accounting department is

able to see the subledger transactions before they are posted to the GL. Phyllis will first review the effect the invoice

created by Arnie in the previous demo had on the subledger journal. Phyllis will then change the accounting rules

in the subledger parameters to show what a detailed and aggregated posting will look like once it is posted to the

GL. After changing the rules, Phyllis will post the invoice and view the GL and the detailed audit trail back to the

subledger.

1. Log on as Phyllis. (Use the administrator

account.)

2. Open Accounts Receivable > Common >

Free text invoices > All free text invoices.


3. Select the free text invoice entry that Arnie

previously created.

4. On the Action Pane, click Edit.

5. On the Action Pane, click Subledger journal.

6. Preview the detailed accounting entries. The

amounts have been distributed across different

departments and cost centers as defined in the

template.

7. The revenue accounts and balance sheet

accounts will be posted per departments and

cost center.

8. Close the screen.

Phyllis has the option to change the accounting rules to post the customer’s balance to one accounts receivable

ledger account, rather than being split across the financial dimension values.

9. Open General Ledger > Setup > General

ledger parameters.

10. Expand the Accounting rules FastTab.

The Values used for summary account is set to

Accounting distributions to use the financial

dimension values from the accounting

distributions for the offsetting subledger journal

accounts.

11. Change the Values field used for the summary

account to Source document to use the

financial dimensions from the source

document header.

12. Click Close.


13. Go back to the free text invoice record

previously created.

14. Click Subledger journal on the Action Pane.

Only one customer balance transaction is

displayed using the financial dimension

information from the free text invoice header.

15. Click Close.

The customer balance subledger entries have now been summarized into one entry. Based on the level of detail

that is required on balance sheet accounts, the parameter can be set to either summarize the transaction or post

the financial dimension details. Phyllis decides that she needs to post the free text invoice using the details option.

16. Open the General ledger parameters form

again as you did in step 9.

17. Change the Values used for summary

account back to Accounting distributions.

18. Click Close

19. Navigate back to the free text invoice.

20. Click Post on the Action Pane.

21. Then click OK to post the free text invoice.


22. Close the Infolog form, which confirms the

posting of the invoice.

The free text invoice is not yet posted to the general ledger because the GL parameters are set to use a scheduled

batch for free text invoices. Phyllis can view the transactions that are not yet transferred to the general leger.

23. Open General ledger > Inquiries >

Subledger journal entries not yet

transferred.

24. Click Subledger journal on the Action Pane.

Phyllis can preview the accounting entries of

the free text invoice before it is journalized.

25. Click Close.


26. Click Batch transfer on the Action Pane.

27. Select ALL as the Source document type.

28. Click OK.

This will generate GL entries for all transaction types irrespective of year or period. In this scenario, there was only

one transaction that needed to be transferred. Now Phyllis can review the transactions in the General Ledger.

29. Open General ledger > Common > Main

accounts.

30. Type 401200 in the quick filter field.

31. Select account 401200 Service Revenues.

32. Click Posted on the Action Pane to view the

posted transactions.

33. Press Ctrl G and add todays date to filter on the

date column.

The journalized transactions are displayed showing

the distribution of the free text invoice amounts

across multiple cost accounts based on the

template.

Phyllis can drill down into the details by using the Action Pane across the Account number form.


34. Click Subledger Journal on the Action Pane to

see the subledger journal entries for the posted

invoice.

35. Click Close.

Phyllis now has full traceability and can view the subledger journal details of the GL entry and the original

document originating the transaction, all of the elements she needs in order to be able to justify the GL entry.

End of Demo Script 2

DEMO 3: PROCURE TO PAY

Scenario and background

In Microsoft Dynamics AX 2012 R2, the accounting and source document framework helps simplify the procure-to-

pay process by separating the accounting and operations processes. This release also allows users to make

corrections to the accounting entries for purchase orders after the document is confirmed without having to send a

new purchase order to the vendor.

In this scenario, Michael (the sales and marketing account manager) creates a purchase requisition for training that

he plans to attend. Alicia (purchasing agent) will then review the purchase requisition and add a new item to the

requisition for a projector needed from the same vendor. After reviewing the requisition, Alicia will convert the

purchase requisition to a purchase order and submit it to the vendor. Sammy (receiving agent) will then process the

receipt of the projector by creating a product receipt in the system. Following the receipt, Phyllis (accounting

manager) will proceed to review the accounting entries created by the product receipt and make any changes

before they are posted to the general ledger. Finally April (accounts payable clerk) will post the invoice received

from the vendor and create a payment.


1. Log on to Microsoft Dynamics AX 2012 R2 as

Michael (shift + right-click on the Microsoft

Dynamics AX icon on the desktop, select Run

as different user, and then log on as Michael).

2. Open Procurement and sourcing > Common

> Purchase requisitions > All purchase

requisitions.

Michael is planning to attend a sales training that is offered by Fabrikam Supplier (Account US-104). The training is

scheduled for three days at cost of 1,500 USD per day. Because Michael is buying services instead of actual inventory

items, he uses the procurement category for Workplace Services to create the purchase requisition.

3. On the Action Pane, click Purchase requisition

to create a new requisition.

4. Enter Training in the Name field.

5. Click OK.

6. Click Add line to create a new purchase

requisition line.

7. Select Procurement category: Procurement

hierarchy > Workplace services > Training.

8. Enter Sales Training in the Product name field.

9. Enter 3.00 in the quantity field.

10. Select day in the unit field.

11. Enter 1500 in the unit price field.

12. Enter US-104 in the vendor account field.

Michael can also access the accounting distributions, which allow him to determine how the cost should be

distributed. If Michael is unaware of how this should be done, he can leave the distribution as is and let either

Alicia, April, or Phyllis define the distribution once the purchase order is created or the invoice is received. The

distribution information can be defined as early as in the purchase requisition, or later in the process when

posting the invoice. In this scenario, Michael will define the distributions.


13. On the Action Pane, click Financials, and then

click Distribute amounts.

Michael knows that training needs to be tracked

on a dedicated expense account. He also agreed

with the Operations department that they will

take over 10% of the expense.

14. Select the Extended price for Line 1: Training.

15. In the Ledger account field, enter main account

602200, and then in the Percent field enter 90.

16. Click Split. The system automatically creates a

second line applying the remaining amount.

17. Change Department to 023 Operations.

18. Click Close.

19.

By distributing ninety percent to Sales & Marketing and ten percent to Operations, Michael’s training expense will

be charged to both departments based on the percent of the original 4,500 USD.

20. On the Action Pane, click Details.

21. Expand the General FastTab.

22. Enter a business justification in the Reason field

on the purchase requisition header.

23. Select Specific Request and enter some details.

24. Click Submit to submit the purchase requisition.

25. You can enter additional comments, and then

click Submit again.

Note: In order to approve this Purchase requisition, you need to:

a. Open AOT with CTRL+D.

b. Look up the Tutorial_WorkflowProcessor form, right-click, select Open, and click Start.


c. Start a new Microsoft Dynamics AX client as user Inga who has one notification. Click the notifications icon,

select the 1 line, and click Go to origin, which will open the Purchase requisition. Click the Actions button,

and select Approve.

d. Close Inga’s session.

e. Return to Michael's session.

26. Notice the purchase requisition has been

approved and the status changed to Closed

because a purchase order has been created

automatically.

27. Close Michael's session.


Once the purchase requisition has been submitted, Alicia (purchasing agent) will continue to work on the purchase

order. Alicia will add another purchase order line for a projector she needs from the same vendor. This saves her

time and the need for another purchase order. Alicia will also define the distribution for the new line item and verify

that the distribution Michael set up is correct. Alicia will then confirm the purchase order and send it to the vendor.

28. Log on as Alicia (purchasing agent).

29. Open Procurement and Sourcing > Common

> Purchase orders > All purchase orders.

30. Select the last purchase order in the list.

31. On the Action Pane, click Edit.

32. On the Action Pane on the purchase order lines,

select Financials, and then click Distribute

amounts.

Notice the distributions Michael made are shown

here. Alicia can also choose to make changes to the

current distribution if needed.

33. Click Close.

Alicia needs to order a projector from the same vendor, and she adds the purchase order line to the existing

purchase order.

34. On the Action Pane, click Add line.

35. Enter T0002 in the Item number field.

36. Enter 1 in the Quantity field.


37. Expand the Line details FastTab, and open the

Setup tab.

38. Review the Invoice matching policy, which

needs to be set to Two-way matching. (Note:

This will simplify the further processing of the

receipt and the invoice).

Close the Line details FastTab.

Select Financials, and then click Distribute

amounts.

Notice all the menu items controls have been

disabled.

39. Click Close.

The menu items are disabled because the inventory posting process does not use the new posting framework, and

therefore the distribution is based on the financial dimensions on the purchase order line.

40. Expand the Line details FastTab.

41. Click the Financial dimensions tab.

42. Enter 023 in the Department field.

43. On the Action Pane, select Financials, and then

click Distribute Amounts.

Notice the distribution now reflects the

dimension change Alicia made on the purchase

order line.

44. Click Close.

Alica completed the purchase order and is now ready to send it to Alpine Electronics.

45. On the Action Pane, click Purchase.

46. Click Confirm to confirm the purchase order.

The purchase order has now been sent to the

vendor.

Just after she sent the purchase order to Alpine Electronics, Alicia realizes that the accounting distributions for the

purchase order are incorrect, and that she needs to make changes to the distributions.


47. Select purchase order line 1.

48. On the Action Pane, select Financials, and then

click Distribute amounts.

49. On the Action Pane, click Correct.

When Alicia selects to correct the distribution, the system will automatically keep the original transaction and

generate a pair of transactions to equalize the original distribution. The system will also generate a new set of

transactions, which are identical to the original entries, but allow Alicia to edit them.

Notice the entries that were created.

50. Change the department information in line 6

from 022 Sales & Marketing to 024 Finance.

51. Click Close.

52. On the Action Pane, click Purchase.

53. Click Confirm to confirm the purchase order.

Because Alicia only made changes to the accounting distribution and not the purchase order, there is no need to

send a new purchase order to the vendor.

Optional step: Product Receipt

Upon receipt of the goods, Sammy, the receiving agent, creates a product receipt. In this scenario, this is an

optional step, because the matching policy on the purchase order line is set up to two-way matching. If you change

the matching policy on the purchase order line for the web cams to three-way match, then the product receipt

would be required.


54. Log on as Sammy (receiving agent).

55. Open Procurement and sourcing > Periodic >

Purchase orders > Product receipt.

56. Click Select.

57. Select purchase order vendor account US-104 in

the Criteria column.

58. Click OK.

59. Select all Purchase orders except for the last one,

and remove them by clicking Delete.

60. In the Product receipt field, enter the

identification of the product receipt, for example

PR1.

61. Select the Lines tab.

62. Select line number 1, and click delete because

no product receipt is required for the training.

63. Click OK to register the product receipt of the

ordered quantity of web cams.

Optional: After Sammy receives the products, Phyllis (accounting manager) can validate the information on the

actual journal that is created for the receipt.


64. Log on as Phyllis (accounting manager).

65. Open Procurement and Sourcing > Inquiries >

Journals > Product receipt.

66. Select the purchase order previously created.

67. Click Subledger journal entries.

68. Phyllis can review the subledger journal entries.

As you can see, the receipt of the projector was

posted to a purchase accrual account.

69. Click Close.

70. Click View distributions.

Phyllis could also view the distributed amounts for

the receipt.

71. Click Close.

Phyllis can see in the distribution that the purchase order was posted to an accrual liability account for items

received. Once the invoice is received from the vendor and entered, the system will reverse out this entry and post

to the appropriate expense account.

End of optional scenario

Upon receipt of the vendor invoice, April (accounts payable clerk) will enter the invoice into the system and make

any adjustments needed based on the vendor invoice. In this case, the cost per training day is only 1,400 USD, and

April makes that adjustment.


72. Log on as April (accounts payable clerk).

73. In the left navigation bar select Procurement

and Sourcing > Common > Purchase Orders >

All purchase orders.

74. Select the purchase order previously created.

75. On the Action Pane, click the Invoice tab.

76. On the Action pane, click Invoice.

77. Change the default quantity for the lines to the

ordered quantity.

78. Enter INV1 in the Number field.

79. Set the unit price to 1,400 USD for the training.

80. Select Financials, and then click Distribute

amounts.

Notice that there is an additional distribution line for

the price variance. The original distribution has not

changed.

81. Click Close.

82. On the Action Pane, click Post.

83. Click Post.


Now let’s take a look at the ledger transations.

84. On the Action Pane, click the Invoice tab.

85. Click Invoice Journals.

86. Click Voucher.

The first two transactions are the reversing journal

entries of the product receipt.

Then the expense transactions are listed per

financial dimension. The accounts payable

transactions are also posted per financial dimension.

The last four transactions are related to the

purchase of the projector.

The final step is to post the invoice payment.

87. Open Accounts Payable > Journals >

Payments > Payment journal.

88. Click New to create a new journal.

89. Select VendPay in the Name field.

90. Click Lines.

91. On the General, select Payment proposal, and

then click Create payment proposal.


92. Click Select.

93. Enter US-104 in the Vendors Account Criteria.

94. Click OK.

95. Confirm the selection by clicking OK.

The payment proposal for vendor US-104 is created. The vendor payment proposal form shows the open

transactions in the upper part of the form and the payment proposals in the lower part of the form. In this case,

two open invoices have been added to the payment proposal.

96. April only wants to pay the one invoice for the

training and projector. So select the payment

proposal lines which should not be included and

delete the related open transactions.


97. On the Action Pane, click Transfer to transfer

the payment proposal to the payment journal.

98. Click OK.

In this case, the payment method is a check.

99. In the Method of Payment field, select the

payment method CHECK.

100.On the Action Pane, click Functions, and then

click Generate payments.

101.Select the method of payment as CHECK.

102.Select the bank account as USMF OPER.

103.Click OK.

104.Close any printer related messages.

The payment status is now changed to Sent, and the

payment journal is ready to be posted.


105.On the Action Pane, click Post, and then click

Post to post the payment.

106.Click Close.

107.On the Action Pane, select Inquires, and then

click Voucher.

View the two accounting entries.

108.On the Action Pane, click Related vouchers.

Notice the accounting entries shown are the accounting entries for the payment.

109.Click Voucher.


The related voucher entries show that the vendor

settlement posting for 200100-002 has been

reversed and three new AP entries per financial

dimension according to the invoice have been

created.

110. Click Close.

Here April can see the transactions that the settlement action has created.

End of Demo script

CONCLUSION

This demonstration has guided you through major capabilities to help improve user

productivity and data accuracy.

Separation of operations and accounting

Preview of accounting entries prior to journalizing for validation and control

Faster data entry by leveraging templates, asynchronous processing

Control over summarization and enhanced audit trail

Integration of the dimension framework with the accounting framework

Powerful procure to pay process

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DISTRIBUTIONS AND SUBLEDGER ACCOUNTING ...demo.revertis.com/sitios/Documentos/Documentos/Demo...AX2012R2-DS003 Microsoft Dynamics AX 2012 R2 Sub Ledger Integration Demo Script 2 Contents