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Distinguished Club Program/Club Success Plan
Distinguished Club Program/Club Success Plan
T O A S T M A S T E R S I N T E R N A T I O N A L®
HowTo Be a Distinguished Club
T O A S T M A S T E R S I N T E R N A T I O N A L ®
Distinguished Club Programand Club Success Plan
TOASTMASTERS INTERNATIONALPO Box 9052
Mission Viejo, California 92690 USA(949) 858-8255 • FAX: (949) 858-1207
Web Site: www.toastmasters.org
© 2002 Toastmasters International. All rights reserved, including the right to reproduce all or any part of this publica-tion in any form without written permission from World Headquarters. Toastmasters International, The Toastmaster,and the Toastmasters International emblem are trademarks of Toastmasters International registered in the UnitedStates, Canada, and many other countries.
Printed in USA 2002 Catalog No. 1111
How To Be a Distinguished Club
2002-03
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The Mission of theToastmasters Club
The mission of a Toastmasters Club is to provide amutually supportive and positive learning environmentin which every member has the opportunity to developcommunication and leadership skills, which in turn
foster self-confidence and personal growth.
B
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A sk your club members why theyjoined and most likely at least
95 percent of them will tell you theyjoined to become better speakers. YourToastmasters club’s purpose is to providethe environment in which they learnspeaking skills. When your club providesplenty of speaking opportunities formembers, members receive helpfulspeech evaluations, and there areenough members to conduct the pro-gram, members learn what they joinedthe club to learn.
The Distinguished Club Programhelps your club accomplish its purposeby focusing on two areas:
• Educational awards. The numberof Competent Toastmaster (CTM),Advanced Toastmaster Bronze (ATM-B),Advanced Toastmaster Silver (ATM-S),and Advanced Toastmaster Gold (ATM-G),Competent Leader (CL), AdvancedLeader (AL), and Distinguished Toast-master (DTM) awards issued to membersdetermines your club’s success in help-ing its members learn not only speak-ing skills but leadership skills as well.
• Membership. In order to properlyconduct the educational program, aclub should have at least 20 members.Membership turnover is unavoidableas members move, change jobs, orencounter other situations that takethem away from the club. Your clubshould continually strive to bring innew members to combat this naturalturnover, to provide a stronger
leadership base, and to bring a flow offresh, new ideas and personalities.
The Distinguished Club Programmonitors and measures your club’sachievements in these two critical areas.
How It Works
The Distinguished Club Program is anannual program, running from July 1through June 30. The program consistsof 10 goals your club should strive toachieve during this time using the ClubSuccess Plan (in the back of this booklet)as a guide. World Headquarters tracks theprogress of your club toward these goalsthroughout the year, sending quarterlyprogress reports to your club president(monthly reports are available on theToastmasters International web site,www.toastmasters.org). At year-end,World Headquarters calculates thenumber of goals the club achieved andrecognizes it as a Distinguished Club,Select Distinguished Club, or President’sDistinguished Club based on the num-ber of goals achieved and the number ofmembers it has.
Goals to AchieveFollowing are the goals your club shouldstrive to achieve during the year:
1. Two CTMs2. Two more CTMs3. One ATM-B, ATM-S, or ATM-G4. One more ATM-B, ATM-S, or ATM-G
The Distinguished Club Program:A Guide to Success
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5. One CL, AL, or DTM6. One more CL, AL, or DTM 7. Four new members8. Four more new members9. Minimum of four club officers
trained during each of two trainingperiods
10. One semiannual membership reportand one club officer list submittedon time
In addition, your club must meet amembership requirement. At year-end(June 30) it must have:
• at least 20 members OR• a net growth of at least five new
members.
A simple one-page summary of theprogram is on page 20. Your Club alsomay purchase a wall chart (Catalog No.1111-C) for display at Club meetings to track progress.
RecognitionClubs that meet the membershiprequirement and also do the followingare eligible for Toastmasters Internationalrecognition at year-end:
RECOGNITION EARNED
Achieve five of 10 goals Distinguished Club
Achieve seven of 10 goals Select DistinguishedClub
Achieve nine of 10 goals President’sDistinguished Club
Recognition ReceivedIf the club earns recognition as aDistinguished, Select Distinguished, orPresident’s Distinguished Club, World
Headquarters will send the president anattractive ribbon for display on the clubbanner and a congratulatory letter. Theribbon and letter will be included withthe year-end report. The club’s officersalso will be invited to attend the ClubLeadership Luncheon held during theInternational Convention in August,where they will be recognized for theclub’s achievement.
Determining Your Club’sMembership Base (July 1)Your club’s membership base is calculatedat the beginning of the year ( July 1) andis determined by the number of paidmembers on its April 2002 semiannualreport, plus any new (not transfer), dual,and reinstated members added betweenApril and June 30, 2002. It will beadjusted upward for members who paytheir April 2002 semiannual dues late.For example, suppose your club sub-mitted in April a semiannual report anddues for 17 members. In June it submitstwo new member applications and duesto World Headquarters. This brings yourclub’s total membership to 19 on June30, and your club then begins the 2002-2003 year with 19 members. In August,your club submits dues for three mem-bers for the April-September semiannualperiod. These people had been membersfor several years, but simply did not paytheir dues on time. Your club’s member-ship base will be adjusted for these late-paying members. The three additionalmembers raise the membership base to 22.
Membership at Year-end (June 30)Your club’s membership at the end of theyear (June 30) is based on the number
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of paid members on its April 2003semiannual report, plus any new (nottransfer), dual, and reinstated membersadded between April and June 30, 2003.
Following are some examples illus-trating how a club’s accomplishments andmembership affect the club’s eligibilityfor recognition:
Example 1: A club had 14 members onJuly 1, three CTMs, two ATMs, five newmembers, four officers trained each period,had submitted two semiannual reportson time but no officer list on time, andhad 19 members on June 30. It achievedGoals 1, 3, 4, 7, and 9–a total of fivegoals. Since it also had 19 members onJune 30 (a net increase of five members),it is recognized as a Distinguished Club.
Example 2: A club had 24 members on July 1, four CTMs, one ATM, one CL,eight new members, four club officerstrained each period, submitted one semi-annual membership report and one clubofficer list on time, and had 18 memberson June 30. It achieved Goals 1, 2, 3, 5,7, 8, 9, and 10– a total of eight goals.However, since it did not have 20 mem-bers at year-end or a net increase of five new members, it is not eligible forany recognition.
Example 3: A club had 19 members onJuly 1, had one ATM, one CL, five newmembers, submitted one semiannualreport and one officer list on time, andhad 23 members on June 30. It achievedGoals 3, 5, 7, and 10 – a total of fourgoals. Even though it had more than 20 members at year-end, the club didnot achieve enough goals to earnrecognition.
Rules for Participation
1. Only clubs with 20 or more mem-bers OR which have a net increaseof five members at the end of the program year are eligible forToastmasters International recogni-tion. Members transferring into yourclub are not included in your club’smembership total until they havepaid semiannual dues through yourclub and the dues are received byWorld Headquarters.
2. Clubs achieve Goal 1 when twomembers receive CTM awards dur-ing the year and achieve Goal 2when an additional two or moremembers receive CTMs.
Clubs achieve Goal 3 when onemember receives an ATM awardduring the year and achieve Goal 4when an additional one or moremembers receive ATM awards.
Clubs achieve Goal 5 when onemember receives a CL, AL, or DTMaward during the year and achieveGoal 6 when an additional one ormore members receive CL, AL, orDTM awards.
Applications must be sufficientlycompleted and able to be processedby World Headquarters. Only mem-bers in good standing are eligible forawards. Members in good standingare those whose dues for the currentsemiannual period have beenreceived at World Headquarters andwhose names appear on the clubmembership roster.
Clubs receive credit for only onetype of educational award per mem-ber per year. For example, Bill Smith
2 0 0 2 - 2 0 0 36
receives a CTM award in July. Hisclub receives credit towards a goal.Later in the year, he earns ATMBronze, ATM Silver, and ATM Goldawards. His club receives credittoward goals for these, too. But if he also earns a second CTM, ATMBronze, ATM Silver, and/or ATMGold award during the programyear, his club will not receive credittowards goals for them. This encour-ages all members to progress in theeducational program, not just a few.
For clubs to be credited for educa-tional awards for the 2002- 2003year, all award applications must bepostmarked on or before June 30,2003, and received at World Head-quarters no later than 5 pm PT July7,2003. See (9) for information aboutfax and E-mail submissions.
3. Clubs achieve Goal 7 when fournew members join the club duringthe year and achieve Goal 8 whenan additional four or more membersjoin during the year. Clubs mustsubmit together to World Head-quarters a Membership Application(Form 400) and appropriate dues foreach new member joining during theprogram year. New, dual, and rein-stated members qualify; transfer andcharter members do not. Membershipapplications must be postmarked onor before June 30, 2003, and receivedat World Headquarters no later than5 pm PT July 7, 2003, for your clubto receive credit for the 2002-2003year. See (9) for information aboutfax and E-mail submissions.
4. Clubs achieve Goal 9 when at leastfour of their club officers (President,Vice President Education, VicePresident Membership, Vice PresidentPublic Relations, Secretary, Treasurer,and Sergeant at Arms) are trained intheir responsibilities. (Of course, allclub officers should strive to attendtraining.) Officers must attend andfully participate in two district-sponsored training sessions asdescribed below. Credit is not givenfor non-officers attending in placeof elected officers, and credit isgiven only for one person per office.
At least four club officers mustattend the first training sessionbetween June 1 and August 31, andDistricts must submit their completedtraining reports for this session toWorld Headquarters postmarked no later than September 30 on theforms provided by World Head-quarters. At least four club officersmust attend the second trainingsession between December 1 andFebruary 28 (or February 29 in leapyears), and Districts must submittheir completed training reports forthis session to World Headquarterspostmarked no later than March 31on the forms provided by WorldHeadquarters. See (9) for informationabout fax and E-mail submissions.
Officers must be trained byauthorized District representativesin a live training session. Whileaudiovisual aids may be used toenhance training, they may not bethe sole method of training. Forexample, club officers who simply
2 0 0 2 - 2 0 0 3 7
view a videotape that describes theirresponsibilities are not consideredtrained, even if the videotape wasprovided by a District officer.Training information submitteddirectly to World Headquarters byclubs will not be accepted. Club offi-cers attending a training session areresponsible for giving the personconducting the training session theirnames, offices, and club numbers.
5. Clubs achieve Goal 10 when at leastone semiannual membership reportAND one club officer list are sub-mitted on time.
The club’s October-March semi-annual report must be received atWorld Headquarters on or before 5 pm PT October 10, or its April-September semiannual membershipreport must be received at WorldHeadquarters on or before 5 pm PTApril 10. (Of course, your clubshould strive to submit both reportsbefore the deadlines.) Reports mustbe sufficiently completed and ableto be processed by World Head-quarters. See (9) for informationabout fax and E-mail submissions.
For clubs electing annually toreceive credit, their lists must bepostmarked on or before June 30,2002, and received at WorldHeadquarters by 5 pm PT July 7,2002. For those clubs electing semi-annually, lists must be postmarkedon or before June 30, 2002, andreceived at World Headquarters by 5 pm PT July 7, 2002, and/or post-marked on or before December 31,2002, and received at World
Headquarters by 5 pm PT January 7.(Of course, your club should striveto submit both officer lists before thedeadlines.) See (9) for informationabout fax and E-mail submissions.Officer lists must be sufficientlycompleted and able to be processedby World Headquarters. Please notethat clubs whose officer lists aresubmitted by the June 30 deadlinereceive credit in the upcoming year’sDistinguished Club Program, not forthe one just ending.
Toastmasters’ Club Constitutionand Bylaws states that clubs meetingweekly may elect annually or semi-annually. Clubs meeting less fre-quently than weekly must electannually. Annual terms are fromJuly 1 through June 30. Semiannualterms run from July 1 throughDecember 31 and January 1 throughJune 30. Clubs that elect officerscontrary to this schedule are operat-ing contrary to the Club Constitutionand are not eligible for credit forsubmitting their club officer lists.
6. Clubs that charter during the pro-gram year receive credit only forthose achievements obtained afterthe club officially charters.
7. Some Toastmasters clubs do notbelong to Districts. Undistrictedclubs may qualify for recognition byone goal less than those designated.
8. No exceptions will be made to therequirements and to the deadlinedates. World Headquarters is notresponsible for late or inaccurate
2 0 0 2 - 2 0 0 38
information submitted on docu-ments. No changes will be madeafter documents are received atWorld Headquarters.
9. Fax and Electronic MailSubmissions. It is the responsibilityof the sender to ensure the success-ful transmission via fax of anydocument. World Headquarters isnot responsible for any illegible orincomplete documents received viafax, for fax machine malfunctionsor failures, and for “busy signals”.After faxing documents the sendershould telephone World Headquartersto confirm receipt. World Head-quarters strongly recommends thatmembers, clubs, and Districts use an express delivery service to avoidthe risks involved in submittingdocuments via fax machine to fulfilldeadline requirements.
Documents must be received bythe specified deadline. Documentssent by fax machine shall be receivedat World Headquarters by 5 pm PTon the deadline date. Should thedeadline fall on a weekend or holi-day, documents sent via fax shall bereceived at World Headquarters by 5 pm PT on the last working daybefore the deadline.
World Headquarters will alsoaccept information from membersvia E-mail for items such as memberaddress changes, club and Districtofficer changes, general correspon-dence, and information sent fromthe Toastmasters International Website for which a template is provid-ed, including Club officer lists and
educational award applications.However, documents such as clubofficer training forms and othersthat require signatures, such as newmember applications and new clubcharter documents, may not besubmitted via E-mail unless they aresent as a scanned document withthe appropriate signature(s). It is theresponsibility of the sender toensure the successful transmissionof any information. World Head-quarters is not responsible for anyillegible or incomplete informationreceived via E-mail, for hardware/software incompatibility or malfunc-tions, or delayed transmission becauseof server problems. Submissionsmust be received by the specifieddeadline in a readable format.
Progress Reports
Regular feedback is an important part of any recognition program. When youare working towards goals, you need toknow how you are progressing.
In October, January, and April yourclub president will receive in the mail aprogress report (see sample on next page).The report will show your membershipbase, current membership, and progresstoward the 10 goals. Following the June30 close date, and after all data receivedhas been processed, your club presidentwill be sent a final, year-end reportshowing how the club did and anyrecognition it earned.
In addition to the quarterly reportsyour club president will receive, monthlyupdates are available on the ToastmastersInternational site on the World Wide
2 0 0 2 - 2 0 0 3 9
Web: http://www.toastmasters.org.Below is a sample report the club
president will receive with explanations
of the various information shown. Usethis as a guide when you receive yourclub’s report.
TOASTMASTERS INTERNATIONAL DISTINGUISHED CLUB PROGRAMJuly 1, 2009 through December 31, 2009
MAIL DISTRIBUTION: President in October, January, April, and July
Clubs with at least 20 members OR with net growth of at least five members at June 30 which also
do the following are eligible for TI recognition at year end
GOAL RECOGNITION
Achieve any five of 10 goals Distinguished Club
Achieve any seven of 10 goals Select Distinguished Club
Achieve any nine of 10 goals President’s Distinguished Club
*Goal achieved
DISTRICT: 99 CLUB: 0000
MEMBERSHIP BASE: 12
MEMBERSHIP TO DATE: 17
GOAL ACTUAL ACHIEVED
(1) CTMs 2 1
(2) ADDITIONAL CTMs 2 0
(3) ATM 1 0
(4) ADDITIONAL ATM 1 0
(5) CL, AL, or DTM 1 0
(6) ADDITIONAL CL, AL, or DTM 1 0
(7) NEW MEMBERS 4 4 *
(8) ADDITIONAL NEW MEMBERS 4 4 *
(9) OFFICERS TRAINED (BOTH REQUIRED)
JUNE - AUGUST 4 5
and DECEMBER - FEBRUARY 4 6 *
(10) SUBMITTED ON TIME (BOTH REQUIRED)
OCTOBER or APRIL SEMI 1 1
and OFFICER LIST 1 0
� � � � � � TOTAL GOALS ACHIEVED TO DATE: 3
Monthly reports are available on TI website: www.toastmasters.org
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The heading at the top of the pageindicates the report period, in this case,July 1, 2009, through December 31, 2009.
Distribution shows the report is sentto the club president in October, January,April, and July. Immediately following is an explanation of the requirementsfor recognition.
*Goal achieved means that if anasterisk appears in the “Achieved”column, the club has met that partic-ular goal.
Membership Base is the number ofmembers your club had at the beginningof the program year (July 1), as describedon page four.
Membership to Date is the total mem-bership of your club at the end of thereport period, as described on page four.
The Goal column heading shows thenumber of accomplishments the clubmust achieve.
The Actual column heading showsthe number of accomplishments the clubhas actually had in the report period.
The Achieved column headingshows with an asterisk (*) the goals theclub has already met.
Items (1) through (10) are the goalsthe club must achieve. In the sampleshown, to achieve the first goal, “CTMs,”the club must have two CTMs duringthe year, as shown under the Goalcolumn heading to the right. The clubalready has one CTM, as shown underthe Actual column heading. Since thisgoal has not been met, there is no aster-isk under the Achieved column heading.
For items (9) and (10), both parts ofeach goal must be met for the goal to beachieved. In the sample shown, in item 9five club officers were trained for the
June-August period, so the goal of fourwas achieved. Six officers were trainedfor the December-February period, so thegoal of four was achieved for this period.Since both parts of the goal were met, anasterisk appears in the “Achieved” column.However, in item (10), although theclub’s October Semiannual MembershipReport was received on time, its officerlist for July-June was not. Since only onepart of the goal was achieved, no aster-isk appears in the “Achieved” column.
Total Goals Achieved To Dateindicates how many goals the club hasalready achieved. In the sample, the clubhas achieved three goals.
The Club Success Plan
Think of a successful business or organi-zation. What made it successful? Theanswer is simple: planning. Its leadersset goals and developed plans to achievethose goals. They established strategiesto use in their efforts and monitoredprogress as they employed these strate-gies in their day-to-day work. Theyaltered plans and strategies as necessaryto assure accomplishment of their goals.And they were successful.
Your club can succeed and earnrecognition also, if it begins work imme-diately and implements the Club SuccessPlan. The plan has several features yourclub will find helpful. It:
• Helps your club to determine how it isgoing to meet the 10 established goals,
• Allows it to establish additional goalsof its own,
• Outlines strategies for achieving thegoals,
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• Identifies resources your club may usein its efforts, and
• Has space for you to write in assign-ments, develop a timetable, and trackaccomplishments.
Below is an example of what a com-pleted page of the plan may look like. A blank page with headlines also isincluded so you can develop a plan forachieving other goals your club may setfor itself.
Steps to SuccessTo achieve its goal to be a DistinguishedClub your club’s officers should do thefollowing:
• Meet immediately after they are electedto study and use the Club Success Plan
to set goals for their term of office andto assign responsibilities to specificindividuals.
• Form committees to help them accom-plish goals.
• Periodically review the goals andtimetables to ensure the plan is beingfollowed according to schedule.
• Compare the club’s accomplishmentsto those shown on the quarterly printedreports from World Headquarters or on the reports on the ToastmastersInternational website. If there are anydiscrepancies, the club shouldinvestigate.
• Note the club’s accomplishments atyear-end in the appropriate columnand review the plan for accuracy, thengive the entire plan and any commentsor suggestions for improvement to
CLUB SUCCESS PLANACTIVITY GOAL STRATEGY RESOURCES ASSIGNMENT TIMETABLE ACTUAL
START COMPLETE COMPLETION
(1) CTM(CompetentToastmaster)
(2) Additional CTMs
(3) ATMs (ATMBronze, ATM Silver,ATM Gold)
(4) Additional ATMs(ATM Bronze, ATMSilver, ATM Gold)
2
2 or more
1
1 or more
Determine which members are ina position to achieve CTM statusduring the year. Encourage newmembers to complete manualprojects, chart members’progress, recognize achieve-ments. Make sure club meetsweekly so members have morespeaking opportunities.
Same as above
Determine which member is in a position to achieve ATM status during the year and list.Provide any assistance necessary.Chart progress, recognizeachievements.
Same as above
Member achievementRecord (1328), MemberProgram Progress Chart(227, 227 B), [CTMBadge (340-A)], [CTMPin (5920)]
Same as above
Member AchievementRecord (1328),Advanced MemberProgram Progress Chart(227-A, 227-C), ATMapplication (1207-A),ATM Badge (391-A),ATM Bronze, Silver, andGold Badge Attach-ments (391-B, -S, -G),ATM Pin (5939), ATMBronze, Silver, and GoldChevrons (5951, 5952,5953)
Same as above
Vice President Edu-cation is responsiblefor encouraging,tracking, and recog-nizing educationalachievements.
Same as above
Same as above
Same as above
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incoming club officers. The plan servesas an administrative record of the clubfor the year and as a guide for officersin the coming year.
Twice each year the Area Governorwill be visiting your club. During thesevisits he or she may ask to review yourclub’s plan. Be prepared to show anddiscuss the plan and your club’s progressin it. The Area Governor may be able toassist with any problems the club maybe having or have valuable tips forachieving goals.
The Competent Leader AwardThe Competent Leader award recognizesmembers for their leadership activitieswithin the club. One of the require-ments for this award is that the memberserve as a club officer (President, VicePresident Education, Vice PresidentMembership, Vice President PublicRelations, Secretary, Treasurer, orSergeant at Arms) and participate in thepreparation of the Club Success Planwhile serving as an officer. By preparingand completing the plan your club’sofficers will be earning credit toward thisaward. Please make sure officers areaware of this.
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year
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to
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embe
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ecog
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. M
ake
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embe
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Sam
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whi
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Mem
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achi
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Sam
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ance
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embe
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ach-
men
ts (
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Pin
(59
39),
ATM
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Silv
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Gol
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hevr
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952,
5953
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Sam
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Vice
Pre
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catio
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.
Sam
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Sam
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Sam
e as
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ve
2 0 0 2 - 2 0 0 314
CLU
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CL,
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DTM
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1
1 or
mor
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Det
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ine
whi
ch m
embe
r is
in a
pos
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to
achi
eve
one
of t
hese
awar
ds d
urin
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ar a
nd li
st.
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ide
any
assi
stan
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sary
.C
hart
pro
gres
s, r
ecog
nize
achi
evem
ents
.
Sam
e as
abo
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Mem
ber
Ach
ieve
men
tRe
cord
(13
28),
Lead
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ip A
war
dap
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09-A
, C
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d A
L Ba
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atta
ch-
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ts (
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389,
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)
Sam
e as
abo
ve
Sam
e as
abo
ve
Sam
e as
abo
ve
2 0 0 2 - 2 0 0 3 15
CLU
B S
UC
CES
S P
LAN
AC
TIV
ITY
GO
AL
STR
ATE
GY
RES
OU
RC
ESA
SSIG
NM
ENT
TIM
ETA
BLE
AC
TUA
LST
AR
TC
OM
PLET
EC
OM
PLET
ION
(7)
New
mem
bers
(8)
Add
ition
al n
ewm
embe
rs
4
4 or
mor
e
Your
clu
b ne
eds
at le
ast
20 m
em-
bers
at
all t
imes
to
cond
uct
the
Toas
tmas
ters
edu
catio
nal p
rogr
am.
Wha
t do
es t
he c
lub
curr
ently
do
to r
ecru
it ne
w m
embe
rs?
Clu
bsm
ust
have
an
activ
e m
embe
rshi
pbu
ildin
g ca
mp
aign
, m
akin
g us
eof
the
pro
mot
iona
l mat
eria
lav
aila
ble
from
Toa
stm
aste
rsIn
tern
atio
nal.
Prom
ote
the
club
and
the
Toas
tmas
ters
Inte
r-na
tiona
l org
aniz
atio
n th
roug
h:•
new
spap
er a
nd m
agaz
ine
artic
les
• co
mm
unity
cal
enda
r•
radi
o/TV
ap
pea
ranc
es a
ndan
noun
cem
ents
• w
indo
w a
nd b
ulle
tin b
oard
disp
lays
• C
ham
ber
of C
omm
erce
list
ings
• a
club
sp
eake
rs b
urea
u•
Com
mun
icat
ion
Ach
ieve
men
tAw
ards
giv
en t
o co
mm
unity
mem
bers
.•
Spee
chcr
aft,
Suc
cess
/Lea
ders
hip
and
Succ
ess/
Com
mun
icat
ion
pro
gram
s co
nduc
ted
for
non-
mem
bers
.M
ake
gues
ts f
eel w
elco
me
and
ask
them
to
join
the
clu
b. A
ssig
nea
ch n
ew m
embe
r a
men
tor
and
orie
nt t
hem
to
Toas
tmas
ters
.
Sam
e as
abo
ve
Toas
tmas
ters
Inte
rna-
tiona
l’s a
nd t
he D
istr
ict’s
mem
bers
hip
bui
ldin
gco
ntes
ts;
cons
ult
Toas
t-m
aste
rs In
tern
atio
nal
Sup
ply
Cat
alog
for
exte
nsiv
e lis
t of
pro
mo-
tiona
l mat
eria
l ava
ilabl
e.
Sam
e as
abo
ve
Vice
Pre
side
ntM
embe
rshi
p a
ndM
embe
rshi
p C
om-
mitt
ee t
o sp
earh
ead
cam
pai
gn;
all m
em-
bers
sho
uld
recr
uit
new
mem
bers
. Vi
cePr
esid
ent
Publ
icRe
latio
ns s
houl
dw
ork
to p
rom
ote
the
club
.
Sam
e as
abo
ve
2 0 0 2 - 2 0 0 316
CLU
B S
UC
CES
S P
LAN
AC
TIV
ITY
GO
AL
STR
ATE
GY
RES
OU
RC
ESA
SSIG
NM
ENT
TIM
ETA
BLE
AC
TUA
LST
AR
TC
OM
PLET
EC
OM
PLET
ION
(9)
Clu
b of
ficer
trai
ning
(10)
Sem
iann
ual
Mem
bers
hip
Rep
orts
and
Clu
b O
ffice
rLi
sts
At le
ast 4
offic
ers
train
ed d
ur-
ing
June
-Au
gust
and
at le
ast 4
offic
ers
train
eddu
ring
Dec
embe
r-Fe
brua
ry
1Se
mia
nnua
lM
embe
rshi
pRe
port
and
1 Cl
ubO
ffice
r List
subm
itted
by d
ead-
lines
.
In o
rder
to
be a
str
ong,
effe
ctiv
ecl
ub w
hich
fulfi
lls t
he n
eeds
and
wan
ts o
f its
mem
bers
, the
clu
bof
ficer
s m
ust
be t
rain
ed p
rope
rly.
All o
ffice
rs s
houl
d st
rive
to a
tten
dD
istric
t-sp
onso
red
trai
ning
.
Sem
iann
ual d
ues
and
mem
bers
hip
list
mus
t be
rec
eive
d at
Wor
ldH
eadq
uart
ers
by 5
pm
PT
Oct
ober
10 a
nd b
y 5
pm P
T Ap
ril 1
0. T
hecl
ub s
houl
d st
rive
to s
ubm
it bo
thre
port
s by
the
dea
dlin
es. O
nly
thos
em
embe
rs w
ho p
ay d
ues
to T
oast
-m
aste
rs In
tern
atio
nal a
re r
ecog
nize
das
mem
bers
of t
he c
lub.
Con
tact
Are
a, D
ivis
ion,
or D
istr
ict
Gov
erno
r fo
r sc
hedu
le o
f tr
aini
ngse
ssio
ns.
Sem
iann
ual r
epor
t fo
rms
are
mai
led
to c
lub
Pres
iden
ts o
f re
cord
inSe
pte
mbe
r an
d M
arch
.
Clu
b Tr
easu
rer
shou
ld b
egin
col
-le
ctin
g du
es in
ear
lySe
pte
mbe
r an
d ea
rly
Mar
ch.
Clu
bPr
esid
ent
sign
s an
dsu
bmits
rep
ort.
2 0 0 2 - 2 0 0 3 17
CLU
B S
UC
CES
S P
LAN
AC
TIV
ITY
GO
AL
STR
ATE
GY
RES
OU
RC
ESA
SSIG
NM
ENT
TIM
ETA
BLE
AC
TUA
LST
AR
TC
OM
PLET
EC
OM
PLET
ION
Offi
cer
lists
mus
t be
rec
eive
d by
Toas
tmas
ters
Inte
rnat
iona
l by
June
30 (
for
club
s th
at e
lect
ann
ually
and
sem
iann
ually
) an
d D
ecem
ber
31(fo
r th
ose
that
ele
ct s
emia
nnua
lly).
Toas
tmas
ters
Inte
rnat
iona
l and
the
Dist
rict
frequ
ently
mai
l im
port
ant
mat
eria
l to
the
club
offi
cers
of
reco
rd. I
t is
ther
efor
e im
pera
tive
that
you
sub
mit
any
offic
er c
hang
esas
soo
n as
pos
sible
. Lik
ewise
, clu
bsm
ust
repo
rt a
ny c
hang
es in
mee
t-in
g tim
e, d
ay, p
lace
, or
a ch
ange
inth
e cl
ub n
ame.
Nam
e ch
ange
s an
d a
chan
ge in
the
city
or
tow
n in
whi
ch y
our
club
mee
ts m
ust
bere
port
ed t
o W
orld
Hea
dqua
rter
s on
a re
solu
tion
form
sin
ce t
hese
are
chan
ges
to y
our
club
’s co
nstit
utio
n.
Clu
b of
ficer
list
s se
nt t
ocl
ubs
in M
ay (
for
club
sth
at e
lect
ann
ually
and
sem
iann
ually
) an
d in
Oct
ober
(fo
r cl
ubs
that
elec
t se
mia
nnua
lly).
Clu
b Pr
esid
ent
orC
lub
Secr
etar
yre
spon
sibl
e fo
r su
b-m
ittin
g ch
ange
s.A
fter
eac
h el
ectio
n,co
mp
lete
the
rep
ort
form
and
mai
l to
Wor
ld H
eadq
uart
ers.
2 0 0 2 - 2 0 0 318
CLU
B S
UC
CES
S P
LAN
AC
TIV
ITY
GO
AL
STR
ATE
GY
RES
OU
RC
ESA
SSIG
NM
ENT
TIM
ETA
BLE
AC
TUA
LST
AR
TC
OM
PLET
EC
OM
PLET
ION
Mem
bers
hip
Req
uire
men
tH
ave
atle
ast
20m
embe
rsO
R a
net
grow
th o
fat
leas
t 5
mem
bers
at y
ear-
end.
Your
clu
b ne
eds
at le
ast
20 m
em-
bers
at
all t
imes
. Eve
n if
your
clu
bha
s m
ore
than
20
mem
bers
, it
can
bene
fit fr
om a
ddin
g m
ore.
New
face
s, p
erso
nalit
ies,
idea
s, a
ndsp
eech
es e
nric
h th
e cl
ub e
nviro
n-m
ent.
Striv
e to
mai
ntai
n yo
ur c
lub’
sm
embe
rshi
p at
at
leas
t 20
OR
incr
ease
the
tot
al m
embe
rshi
p by
5,
base
d on
the
clu
b’s
begi
nnin
gm
embe
rshi
p ba
se o
n Ju
ly 1
and
its
endi
ng m
embe
rshi
p co
unt
on Ju
ne30
. Use
the
str
ateg
ies
liste
d ab
ove.
Also
wor
k to
ret
ain
curr
ent
mem
-be
rs. R
eten
tion
begi
ns w
ith y
our
club
mee
ting.
Whe
n m
eetin
gs a
reen
joya
ble,
edu
catio
nal,
and
wel
l-co
nduc
ted,
mem
bers
will
wan
t to
rem
ain
activ
e. K
eep
club
mee
tings
stim
ulat
ing
by:
• H
avin
g m
eetin
gs b
egin
and
end
on t
ime.
• M
akin
g su
re a
ll m
eetin
g pa
rtic
i-pa
nts
are
prep
ared
.•
Mak
ing
sure
all
club
mem
bers
have
the
opp
ortu
nity
to
spea
k.•
Mai
ntai
ning
pro
gram
var
iety
.
Sche
dule
:–
Them
e m
eetin
gs–
Spea
ker/
eval
uato
r ex
chan
ges
– Jo
int
mee
tings
with
oth
er c
lubs
– Sp
eech
con
test
s
Enjo
yabl
e m
eetin
gs,
good
pro
gram
min
g,su
pp
ortiv
e at
mos
phe
re,
effe
ctiv
e ev
alua
tions
, and
Toas
tmas
ters
-rel
ated
goa
lsal
l con
trib
ute
to m
embe
rsa
tisfa
ctio
n an
d re
tent
ion.
The
Toas
tmas
ters
Sup
ply
Cat
alog
has
num
erou
sto
ols
to e
nhan
ce y
our
club
’s m
eetin
gs,s
uch
as:
• Th
e Be
tter
Sp
eake
rSe
ries
• Th
e Su
cces
sful
Clu
bSe
ries
• Ta
ble
Top
ics
gam
es•
Succ
ess/
Com
mun
i-ca
tion
pro
gram
s•
Succ
ess/
Lead
ersh
ipp
rogr
ams
All
club
offi
cers
and
mem
bers
.
2 0 0 2 - 2 0 0 3 19
CLU
B S
UC
CES
S P
LAN
AC
TIV
ITY
GO
AL
STR
ATE
GY
RES
OU
RC
ESA
SSIG
NM
ENT
TIM
ETA
BLE
AC
TUA
LST
AR
TC
OM
PLET
EC
OM
PLET
ION