DISHA

7/21/2019 DISHA

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Corporate Vigilance Department Page 1

Dishaदशा

Message from CMD, BHEL

I am happy to note that Corporate Vigilance is

coming out with the 11th issue of its e-newsletter,

DISHA. The newsletter has een a!!ressing the

important su"ects of #re$enti$e Vigilance, Case

Stu!ies, %est #ractices of &nits etc. an! has

ecome an effecti$e communication me!ium on

$igilance relate! issues.

The eginning of a 'ew (ear has always een a

time to pon!er upon the e$ents of the pre$ious

year an! e)pectations from the ne)t. I sincerely

elie$e that we ha$e the inherent capacity to groweyon! the current est. It is possile only if we

can analy*e the past an! prepare oursel$es for

the future.

It is important that we must re$iew our practices,

processes an! policies to align them with the goal

of the Company. +urther, it is also essential to

ha$e transparency an! accountaility in the

system.

The proacti$e approach of Vigilance Departmenthas helpe! the organi*ation in streamlining its

$arious #olicies, ui!elines, Systems an!

#rocesses.

I compliment the Vigilance Department for

ringing out this e-newsletter, which has

immensely enefitte! all employees of the

Company.

I e)ten! my greetings for the 'ew (ear to each

memer of the team %H.

Date/ 01012013 (Atul Sobti)

‘CVC is an institution of integrity an !an

reeem its name by "roa!ti#e a!tion$%

Mu&ul 'ohatgi

4u5ul 6ohatgi, Attorney eneral,

7I !eli$ere! a lecture on the

topic of 8The 6ole of CVC in

#resent Scenario9 at Central

Vigilance Commission on 20th

'o$emer, 201:.

The Commission has starte! a series of lecture for

officials responsile for $igilance a!ministration

to e)pose them to the current thin5ing of eminent

people who ha$e $ision an! can authentically

share their $iews on the issue. The lecture was

atten!e! y C4Ds, Directors an! CV7 of C#Ss,

stu!ents who won the competitions !uring

Vigilance Awareness ;ee5, esi!es senior

officials from o$ernment an! Commission. The

program was li$e wecast through 'IC.

Spea5ing on the occasion, 4u5ul 6ohatgi

mentione! that the role of CVC is much more than

"ust to recei$e facts an! figures aout the 'o. of

charge sheets file! y C%I or 'o. of cases in which

closure report has een file! etc. The purpose of

creating a watch!og li5e CVC is that in each case

of corruption which C%I files, the !etails

progress of the case, factum of charge sheet, the

factum of closure must e ma!e a$ailale to CVC

or CVC must !eman! from C%I, so as to play the

role of watch!og o$er the premier in$estigation

agency an! !o constant monitoring an!

super$ision of its functioning.

He sai! that C%I is o$erwor5e! an! facing

shortage of manpower. He opine! that in such a

situation, y close monitoring super$ision, CVC

can len! helping han! to C%I in e)amining an!

a!$ising regar!ing filing of charge sheets an!

filing closure reports in cases. CVC cannot

interfere in the in$estigation ut if some

shortcomings are notice! in in$estigation charge

sheetclosure report, the Commission can

certainly point out to C%I to loo5 at certain points,

which the in$estigating officer might ha$e

misse!.

भारत हेवी इिलेकस लमटेड Bharat Heavy Electricals Limited

DishaA uarterly e*e+sletter of Vigilan!e De"artment)

ssue *o-..

/!tober0De!ember, 12.3

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He emphasi*e! that CVC has a greater role than

merely super$ising the functioning of C%I. He

sai! that #ulic Sector Companies, %an5s, o$t.

Companies, 4unicipal Corporation etc., incur

huge pulic e)pen!iture an! ha$e pulic !ealing.

In or!er to chec5 corruption, CVC shoul! ta5epre$enti$e action. In or!er to wee! out

corruption, he a!$ise! to frame a co!e of con!uct

for usiness !ealing with pulic an! for han!ling

ten!erscontracts in o$ernment Departments

an! #S&s. After the formulation of these co!e of

con!ucts y CVC, it will e the responsiility of

CV7s to implement the norms in their respecti$e

organi*ations.

He sai! that CVC is the ape) Vigilance institution

of the country ase! at Delhi, howe$er, it shoul!

act in a way that the pre$enti$e measures are

percolate! in all the organi*ation across the

country an! a message shoul! go that CVC is

sitting in all the organi*ations in the form of

CV7s.

The Commission is consi!ere! as an institution of

integrity an! can re!eem its name y proacti$e

action.

He emphasi*e! that CV7s shoul! uil! !ataase

of the high $alue contracts ten!ers

transactions. It will help in monitoring e$ery

transaction which is $ery important in the current

scenario. He a!$ise! that CV7s must recor! the

!etaile! reasons while ta5ing any !ecisions on

in$estigation cases.

He suggeste! that CVC shoul! see how officials

coul! e facilitate! to ta5e correct !ecision at

the right time, as a part of pre$enti$e

management.

Vigilan!e Suggestions Dis!usse in MCM

In 4C4 hel! on 20th 'o$emer 201:, which was

atten!e! y all &nit Hea!s an! senior officials of

Corp 7ffice, the un!ermentione! issues were

!iscusse! an! it was !eci!e! to ta5e up these

issues for implementation on priority/

• Review of Works Policy, HR Manual and Guidelines for

Suspension of Business Dealings with Suppliers

!ontractors"

• #p$dation of Master schedule of Rates %&'&"

•

()ple)entation of !orruption Mitigation Plan"

•

Redefine Role of *inance"

•

#tili+ation of Surplus unused Material at Sites"

•

Segregation of unused Material in #nits"

• ()ple)entation of Bio$ Metric ttendance Syste) for

!ontract -a.our and linkage with pay .ill syste)"

• ()ple)entation of syste) of Se/uential Supplies

• Sharing of Best Practices of #nits"

• (nfructuous 01penditure to .e controlled$ co)plaints

regd" outsourcing despite in$house capacity to .e

looked into"

• *(R to .e lodged in *orgery cheating cases etc"

• !o))ittee syste) to .e done away with and role and

responsi.ility shall .e defined and not diluted"

4arliamentary Committee on 4ersonnel,

4ubli! 5rie#an!e, La+ 6 7usti!e

#isits BHEL Hari+ar

A #arliamentary Committee on #ersonnel, #ulic

rie$ance, aw < =ustice hea!e! y .4.

Su!arsana 'atchiappan, 4emer of #arliament

$isite! %H, Hari!war from 3th to >th 'o$emer,

201: to re$iew 8Vigilance A!ministration an!

fficacy of #ulic 6e!ressal 4echanisms.9 in

C#Ss. The officials from DAD6D7, THDC,

I6D an! %H atten!e! the re$iew meeting

'e#ie+ Meeting in "rogress

During the meeting, issue of pulishing

!eclarations ma!e y the employees of the C#Ss

of their assets an! liailities on wesite of

4inistry or Department as per section ?? of @The

o5pal an! o5ayu5ta Act, 201B was !iscusse!.

All C#Ss representati$es were of the opinion that

information reuire! to e furnishe! to o5pal

coul! e sumitte! y all the employees.

Howe$er, some of the representati$es of C#Ss

while e)pressing their $iews on the issue urge!the committee memers to consi!er the effect of

putting up the information in pulic !omain since

it coul! ecome a cause of harassment to the

employees.

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8nits must follo+ system of Se9uential

su""lies% CV/

CV7 $isite! H#, Hari!war on 03.11.201: an!

interacte! with the e)ecuti$es of the unit.#resentations were ma!e y the H# officials

aout the goo! practices of +inance !epartment

an! ;<S !epartment of H#, Hari!war. CV7

also re$iewe! the progress of segregation an!

utili*ation of unuse! material y the &nit.

CV/ intera!ting +ith HEE4 e:e!uti#es

During interaction, CV7 mentione! that a sample

sur$ey of few pro"ect sites has re$eale! that

e)cess materials ha$e een supplie! y some

units to pro"ect sites. Some of these materials at

sites ha$e ecome osolete or ha$e got !amage!

an! cannot e reuse!. It amounts to wastage ofresources an! loss to the Company.

He further mentione! that it is the responsiility

of in!entor to clearly mention the tentati$e !ate

of the reuirement of material at site while raising

in!ent an! material must e procure! at the right

time so that the same is !eli$ere! seuentially at

the site. He e)presse! concern that these

instructions are not eing a!here! to an! a!$ise!

that it is in the interest of the Company to follow

the system of seuential !eli$eries in letter an!spirit.

He urge! the &nit 4anagement to share their est

practices with other &nits an! implement the est

practices of other &nits.

CV7 impresse! upon &nit 4anagement to

computeri*e the rent an! allie! charges illing

system an! also re$ise the water, electricity, an!

license fee etc. of township at regular inter$als.

CV7 urge! to e)pe!ite the construction of %Hlan! %oun!ary wall to chec5 the encroachments

an! complete the Digiti*ation of lan! recor!s. He

further mentione! that the #4Ds shoul! e

rationali*e! an! re$iewe! on priority.

Vigilan!e A+areness ;ee&, 12.3

The Vigilance Awareness ;ee5 was oser$e! from

23th 7ctoer to 1st 7ctoer, 201: in Corporate

7ffice, 4anufacturing Di$isions, #ower Sector6egions an! #ro"ect Sites of %H. The

oser$ance of Vigilance Awareness ;ee5

commence! with the ta5ing of #D of Integrity

y the employees.

CMD aministering the "lege

7n this occasion, a !ocumentary film on %H

Chalo Sath Chalein- 5 Anuha$ %H 5a was

release! y %H. It was telecast y Door!arshan

on 23.10.201: an! also a$ailale on (ouTue.

The film highlights how the collecti$e approach of

4anagement an! Vigilance can ring systemic

impro$ements in the company. It has recei$e! the

ma)imum hits on (ouTue.

During the VA; oser$ance, interacti$e ui*

!eates were organi*e! y %H units in schools

colleges to create awareness aout anti-

corruption measures. ssay writing competition,

#oem, Slogans < #oster competitions for

mployees an! Schools chil!ren were also

organi*e!.

minent personalities an! e)perts li5e 6.

Sri5umar, ). Vigilance Commissioner an!

Santosh Heg!e, former "ustice of the Supreme

Court 7f In!ia the former Solicitor eneral of

In!ia an! former o5ayu5tha of o$ernment ofEarnata5a ha$ing e)perience of Vigilance

A!ministration were in$ite! to share their $iews

on the issue of pre$enti$e $igilance.

A 'u55a! 'ata5 was organi*e! at Eirori 4al

College to highlight the effects of corruption

which ecame a ma"or attraction of the programs

hel! in &ni$ersity of Delhi.

An 7nline Complaint System was hoste! on

www.hel.com to ensure more transparency an!

accountaility in the functioning of theorgani*ation. The system can e use! to lo!ge a

complaint as well as to pro$i!e any fee!ac5

suggestion concerning functioning of the

Company.

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Messages from Dignitaries for Vigilan!e A+areness ;ee& 12.3

Message from Hon’ble President of India

am happy to learn that the Central Vigilance Commission

is oser$ing Vigilance Awareness ;ee5 from 7ctoer 23to 7ctoer 1, 201:.

Corruption affects the growth of a nation, re!uces the

o$ernmentBs income an! creates ineualities in

!istriution of income an! wealth. It is a ma"or factor

hin!ering !e$elopment. It is critical that awareness is

generate! an! pulic opinion !e$elope! on the e$ils of

corruption. Corruption nee!s to e treate! li5e a !isease

an! focus shoul! e on pre$ention. It is appropriate that

the Commission has a!opte! the theme of 8#re$enti$e

Vigilance as a tool of oo! o$ernance9 for the current

year. The measures a!opte! for #re$enti$e Vigilance

woul! help not only re!uce corruption ut also contriutetowar!s goo! go$ernance y way of increasing efficiency,

transparency an! a!herence to rule of law. I am happy

that the Central Vigilance Commission is also focusing on

stu!ents an! youth for creation of awareness against

corruption an! promotion of goo! go$ernance.

I e)ten! my greetings to all those associate! with

oser$ance of the Vigilance Awareness ;ee5, 201:. et

us reaffirm our commitment to ma5e In!ia corruption free

an! engage in ceaseless efforts to achie$e this goal.

F#rana 4u5her"eeG

Message from Hon’ble Vice President of India

am happy to learn that this year Vigilance Awareness

;ee5 is eing oser$e! y the Central Vigilance

Commission FCVCG from 7ctoer 23 1, 201: on the

theme @#re$enti$e Vigilance as a tool of oo!

o$ernanceB.

#re$enti$e Vigilance comes into "lay before any a!t of

!orru"tion ta5es place. The system itself, through

internal chec5s an! alances, can ensure that acts ofcorruption !o not ta5e place. It is important to create

awareness among o$ernment Departments, Institutions

an! general pulic to implement pre$enti$e measures

effecti$ely, so that transparency an! accountaility can e

maintaine! in go$ernance an! corruption eliminate! at

e$ery le$el. Since its inception the CVC has playe! a

significant role in the promotion of transparency an!

efficiency in the pulic sector.

et us ta5e a ple!ge on this occasion to remo$e the

menace of corruption from our society.

F4. HA4ID A'SA6IG

Message from Hon’ble Prime Minister of India

am happy to learn that Vigilance Awareness ;ee5 is

eing oser$e! this year from the 23

th

to 1

st

7ctoer.I am also please! to note that the Central Vigilance

Commission has chosen 8#re$enti$e Vigilance as a tool of

oo! o$ernance9, as this yearBs theme. I am sure the

oser$ance of Vigilance Awareness ;ee5 on this theme

shall help highlight the importance of pre$enti$e $igilance

in curing a!ministrati$e malpractices, an! pro$i!ing

goo! go$ernance.

7n this occasion, I con$ey my est wishes for the success

of Vigilance Awareness ;ee5.

F'aren!ra 4o!iG

Message from Central Vigilance Commission

/ser$ance of Vigilance Awareness ;ee5 e$ery year is oneof the $arious outreach initiates un!erta5en y CentralVigilance Commission in its en!ea$our to fight corruption

an! create awareness among the pulic ser$ants as wellas the citi*ens on the ill-effects of corruption an! nee! forintegrity. Co-operation of all sta5e hol!ers is imperati$e

in creating an! promoting culture of integrity,transparency an! accountaility, which woul! help fulfill

the e)pectation of the citi*ens for a corruption free

society.

The Commission has chosen 8#re$enti$e Vigilance as atool of oo! o$ernance9 as the theme for the Vigilance

Awareness ;ee5 for the current year. Corruption is oneof the factors inhiiting o$ernance an! pre$enti$e$igilance can play a prominent role in ensuring oo!o$ernance. oo! o$ernance plays a $ital role in

promoting economic !e$elopment of the country an!welleing of the citi*ens.

#re$enti$e Vigilance is a pac5age of measures to impro$e

systems proce!ures aime! at eliminating the scope ofcorruption an! to ai! the management to achie$e

optimum results. I!entifying comple) rules proce!uresan! simplifying the same, curtailing !iscretions, ensuringaccountaility, sensiti*ing the officials, facilitating aculture of honesty an! promoting ethical practices, etc.

are some of the measures. The Commission elie$es thatgoo! go$ernance can e promote! y putting in place

strong pre$enti$e $igilance measures.

The Commission reuests all pulic authorities to

un!erta5e pre$enti$e $igilance measures enthusiasticallyto reaffirm our commitment to the cause of fighting

corruption an! to impro$e go$ernance.

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5lim"ses of Vigilan!e A+areness ;ee& 12.3

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BES< 4'AC<CES /= BHEL 8*<S

.- 4/ format !hange to ensure timely

eli#ery of material 0 HE4, Bho"al

arlier only one !eli$ery !ate was to e mentione!

in the #7s. $en if !eli$ery got !elaye! the

material coul! still enter in the factory. +or this no

amen!ment was nee!e! in #7. The $en!or coul!

supply material any time an! penalty was to e

le$ie! for the !elaye! perio!.

Amen!ment in !eli$ery !ate was nee!e! only if

penalty for D was not applicale. F6easons for!elay not attriutale to $en!orG. In such case #7

!eli$ery !ate use! to e amen!e! an! no penalty

was le$ie!.

(n old syste), there was no pressure on vendors

to )ake ti)ely supplies as there was scope for

)anipulation of syste) to avoid -D in case of

delayed delivery"

To o$ercome the ao$e prolem, the new system

was intro!uce! y %H, %hopal. 'ow, the #7copy consists of two columns- one for !eli$ery

!ate an! other for entry !ate. Initially the !eli$ery

!ate an! material entry !ate are same. Material,

after 4/ eli#ery ate, is not allo+e to enter

into fa!tory "remises unless the 4/ gets

amene for ne+ entry ate- System !oes not

permit in entry of the $ehicle y the security at in-

gate. 4aterial can e allowe! to enter after the

specifie! entry !ate only after the appro$al of

concerne! 4 with applicaility of D. Ven!or

performance rating automatically up!ates withthe actual !eli$ery entry !ate. In or!er to amen!

#7 !eli$ery !ate for allowing material without D

Fin case of !elay attriutale to %HG, appro$al

with financial concurrence as per D7# #urchase

#olicy has to e ta5en.

A#antages

• Better control of delivery schedule"

•

2endors are cautious to deliver the )aterial in ti)e"

1- /nline System for "re"aration of

estimates for !i#il +or&s BA4, 'ani"et

An online system has een !e$elope! y %A#

6anipet for preparing the stimates of Ci$il;or5s. All reuire! !ata to prepare the estimates

are fe! into the system perio!ically. ;hene$er

C#;DBs Delhi Sche!ule of 6ates FDS6G is release!,

the specifications an! the rates fe! in the system

are up!ate!. +or any wor5 estimate, y selecting

the rele$ant items of the wor5s in$ol$e! along

with uantities, estimate is generate! through the

on line system.

A#antages

• 0rror free and speedy preparation of 0sti)ates"

•

0li)inates su.3ectivity while preparing the 0sti)ates"

• -ater on, 0sti)ate schedule is converted in to Price

Schedule of the awarded work for further work

e1ecution and .illing"

CASE S<8D> 6 LEA'**5 4/*<S

Dis"ro"ortionate a?ustment of is!ount

offere by L. Bier uring negotiation

Ba!&groun

• 7ne of the %H &nits floate! a limite! ten!er

for supply, rection, Commissioning, Ci$il

;or5s inclu!ing 7<4 Ffor 10 yearsG of #V

ase! solar cell plant with an estimate! cost

of 6s.22.:0 Crore.

• nuiry was a!!resse! to 13 #4D $en!ors an!

only two $en!ors FA < %G sumitte! offers an!

one other $en!or regrette! through mail.

• As offer of Ven!ors @AB < @%B were techno-

commercially ualifie!, price i!s of oth the

$en!ors were opene!.

• Ven!or @AB was 1. Howe$er the 1 price was

:.: more than the estimate! price. So

appro$al was ta5en to negotiate with 1 y theTen!er Committee.

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• During negotiation, contractor offere! a

!iscount of aout 6upees 7ne Crore.

• After negotiation, #7 was place! for 6s.22.>0

Crore on Ven!or @AB for Supply, Installation <

Commissioning, associate! ci$il wor5s an!

7<4 for 10 years.

• The #7 was issue! after a!"usting the amount

of !iscount offere! y the $en!or against

7<4 line item only.

• During Vigilance inspection, it was oser$e!

that !ue to non-application of !iscount

proportionality on all items, the cash out

flow for the supply, <C an! ci$il wor5s, which

woul! e e)ecute! imme!iately, woul! e

more. The 7<4 line items woul! e e)ecute!

!uring 10 yearsB time after commissioning <

one year warranty perio!, thus, in present

supplies an! wor5s, the enefit of !iscount

will not come to %H.

• Conseuently, #urchase Department was

a!$ise! to apply the !iscount offere! y

Ven!or uniformly on all line items of #7s as

finali*e! !uring #rice 'egotiation.

• Suseuently, an amen!ment was issue! to

#7s consi!ering proportionate !iscount on all

line items of the purchase or!er.

/bser#ations%

• #4D use! for the 'IT is !efecti$e an! contain

non responsi$e $en!ors.

•

stimate! cost of 'IT was more than 6s.20Crore ut open ten!er was not floate!, which

is a $iolation of #urchase #olicy.

• Despite poor response Fonly two $en!orsG in

imite! ten!er, reten!ering Fopen ten!erG was

not resorte! to.

• If !iscount was not applie! proportionately on

all line items li5e supply, <C ci$il etc., %H

woul! ha$e incurre! higher cash out flow

amounting to 6s.3 acs !uring current yearsupply an! e)ecution of ci$il an! <C wor5s.

• Cluing supply of items li5e electrical,

mechanical, instruments, ci$il, <C an! 7<4

into one ten!er enuiry resulte! in restricte!

competition !ue to few competent $en!ors.

De-pac5aging into ci$il, 7<4 an! supply

separately woul! ha$e gi$en etter pricea!$antage !ue to core competency of the

contractorsupplier in their respecti$e areas

an! many $en!ors woul! ha$e participate! in

the ten!er resulting in enhance! competition.

Learnings

• s per Purchase Policy, 4pen tender is to .e

invited for ite)s having esti)ated cost )ore

than Rs"%& !rore"

• Discretionary power shall .e used sparingly

and proper 3ustification shall .e recorded"

• (n case of poor response 5less than three valid

.ids6, possi.ility of re$tendering to increase the

co)petition )ay .e e1plored"

• Discount offered .y vendor shall .e applied

proportionally on all ite)s" During

negotiations, this issue shall also .e kept in

view and P4 shall reflect the sa)e"

• Review of PMD and weeding out of ineffective

vendors shall .e taken up on priority"

[Contributed by G. Senthil Kumar, AGM, EDN and N.

Kishan, AGM, Corp Offie!

Coming together is a beginning@

ee"ing together is "rogress@

;or&ing together is su!!ess-

HE*'> =/'D

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A'<CLE

4re#enti#e Vigilan!e through nformation

<e!hnology (<) Enablement

=a!tors attributing to

Corru"tion

History of corruption is as ol! as

the history of humans an!

corruption has een aroun! since

most ancient times. Here is an

interesting euation, i.e.

Corruption J F4onopoly K Discretion

AccountailityGthics1. In other wor!s - if we areale to control the monopoly, !iscretion, fi)

accountailities an! promote ethical $alues, we

can consi!eraly ring !own the corruption in the

ecosystem.

m"a!t of < enable Systems on fa!tors

!ontributing to Corru"tion

'ow coming to information technology - =ust li5e

!isco$ery of fire, in$ention of wheel,

thermo!ynamics, algera, taming of electricalenergy, genetics - Information an!

Communication Technology is one of the ma"or

rea5throughs in the history of man5in! an! has

ha! tremen!ous impact on the spee! with which

the society is e$ol$ing.

A goo! uality IT enale! System may generate

consi!erale Automation, Transparency,

Accountaility, Analytics an! Intelligence.

Automation of any process remo$es chances of

manipulation!iscretion an! may help putcontrols, sharing of information in an authori*e!

manner enhancing transparency. Information

capture! may e use! in i!entification of

ottlenec5s in wor5-flow, hence points of

inefficiency an! accountaility. Application of

!ata mining tools or analysis of capture! or

historical !ata may help !etect irregularities an!

create !eterrence.

It is not wrong to say that e$eryo!y is nu!e on

internet. All the in!i$i!ual transactions, e-mails,S4S, communication o$er social me!ia, !omestic

an! international monetary transactions, our

contacts, frien!s circle, relati$es, e$en our office

an! home locations, !aily routes ta5en y our

cars, our we searching interests are recor!e!.

7ur $oice an! accent is also recor!e!capture! y

search engines when we use our $oice comman!s

to search. All these search engines an! social

me!ia ser$ices come un!er the legal framewor5an! regulations, an! has euippe! the

go$ernment machinery with immense information

aout networ5 traffic, au!it trails an! tools for

trac5ing the lea!s an! in$estigating. As a result IT

ase! system creates a lot of !eterrence in the

en$ironment an! fear of eing naile! is sufficient

enough to !iscourage the in!i$i!ual from

$enturing into corrupt acti$ities.

;esites li5e ;i5iea5s, ha$e also e)pose!

numer of cases an! en!orse! the power of

information technology an! spar5e! a lot of!iscussion on ethical an! unethical eha$iour of

organi*ations.

< enablement most im"ortant tool for

4re#enti#e Vigilan!e

n! of the !ay, e$eryo!y woul! agree that

#re$ention is etter than Cure. #re$ention,

!etection an! elimination of the causes an!

con!itions of corruption is much etter than

allowing people to in!ulge in corrupt acti$ities.

The role of IT may also e tappe! in awarenessgeneration an! promoting ethical attitu!es. ;e

nee! to e smart an! inno$ati$e in i!entification

of areas of IT enalement.

< enable Systems in "la!e in BHEL

7$er a perio! of time, lot of wor5 has een !one

in %H in IT enalement of usiness processes,

which has helpe! in enforcing $arious controls

an! chec5points for ensuring compliance to

policies an! gui!elines. 4any CVC circulars ha$e

also een issue! an! the compliance has een

achie$e! through IT enalement. Some of the

e)amples of IT enale! systems that ha$e also

helpe! in controlling monopoly an! !iscretion y

s ignorance cannot .e taken as 3ustification forinappropriate actions, it is i)portant that )ore and)ore Business Processes, Procedures and Rules are(7 ena.led, so that the chances of inadvertent)istakes, unintentional procedural lapses anddeli.erate atte)pts to tweak the syste) are reducedor eli)inated $ and a transparent, accounta.le andcorruption deterrent environ)ent is created"

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impro$ing transparency an! automation are as

follows/-

‐ In %H, we ha$e either installe! iometrics or in

the process of installation for secure an!

authori*e! entry to the company premises.‐ Ven!orSupplier 6egistration portal for Ven!or

6egistration- Ven!or 6egistration process has

een ma!e completely online an! transparent.

The application for registration of Ven!or is

sumitte! online y the prospecti$e Ven!ors on

hel.com for all the units an! the status of the

application can e trac5e! an! monitore! which

not only cuts !elays ut also increases

transparency.

‐

Common an! Central Ven!or !ataase ha$eeen create! for all the in!igenous Ven!ors an!

the registration an! usiness that a Ven!or is

engage! with multiple units can e trac5e!

5eeping !eterrence for %H personnel an!

Ven!ors for engaging in un-ethical acti$ities.

‐ The ma"or units are sen!ing the a!$ance

information to their suppliers in their #4Ds

through e-mail aout the limite! ten!ers

eliminating any irregularities in !espatch process.

It helps to ensure that enuiry reaches all the

suppliers liste! in the #4Ds an! creates a!eterrence for twea5ing the !espatch system.

‐arlier Ven!ors use! to $isit %H premises to

follow-up the payments of their ills. ;ith the

sharing of %ill payment status online y ma"or

units an! the acceptance status of material y

%H the Ven!ors nee! not $isit %H

&nitsDi$isions.

‐ %H has also enefitte! from the tremen!ous

progress ma!e y the an5ing sector in

computeri*ation an! networ5ing an! automate!the process of payments to its suppliers an!

switche! to e-payments, hence cutting !elays an!

chances of corruption.

‐ ;e are the first amongst the #S&s to utili*e

6e$erse Auction for procurement.

‐ All the %H Ten!ers are poste! on %H we-

site to impro$e transparency in a!ministration

an! strengthen e-go$ernance.

‐ Aout e-#rocurement, we ha$e companywi!e

implementation plan in place to promote

transparency an! competition.

‐ -payments A!option of e-payment metho! for

ma5ing payments ha$e also re!uce! $ulneraility

to corruption. It is not possile to pay ills to

Ven!ors on first come first ser$e! asis without

the implementation of Information Technology.

‐ fforts are also eing ma!e towar!s impro$ing

the computeri*ation of Transporter payments.

‐ Automation of &tility ser$ices li5e 4e!ical

Ser$ices, mployee Claims,

‐ Holi!ay Home System, the System for %oo5ing

for Holi!ay Home of the company has gi$en the

employees a great satisfaction o$er the online an!

transparent a$ailaility an! oo5ing of Holi!ay

homes as earlier the holi!ay home a$ailailitycoul! only e 5nown o$er phone an! employees

use! to e always in !out aout the true

positions.

‐ 'e!ently Cor"orate Vigilan!e has laun!he

online !om"laint registration system for

!itiens through bhel-!om another ste"

for+ar for Com"any$s !ommitment for

!ombatting !orru"tion-

7he list a.ove is definitely not co)plete and would

always continue to grow" s )ore and )ore

.usiness syste)s and processes are .eing (7

ena.led, it is .eco)ing i)possi.le to think of

enforcing controls for preventive vigilance and

i)proving corporate governance without (7

ena.le)ent"

1L16ef/4oor, =ay F1MMNG 7n oo! %eha$ior/ Corruption an! thics, in Haitat Deate,

Vol-? 'o-?, &'-HA%ITAT, 'airoi, p-2?.O

8!ontri.uted .y Ravinder rora, Dy"GM!S9(7:

‐ #nder the !S9(7 initiative of infor)ation security,

BH0- has adopted .est of infor)ation securitystandards in ensuring that .usiness data in theco)pany in digital for) is not )anipulated,co)pro)ised, da)aged or lost"

‐ Digital -eakage Prevention 5D-P6 is another stepunder infor)ation security initiatives taken .y theco)pany in protecting the intellectual property ofthe co)pany fro) falling in wrong hands underinfor)ation security initiatives"

‐ !S9(7 is taking nu)erous steps in ensuring thatpasswords of secure .usiness applications are not

co)pro)ised .y i)ple)enting secure passwordpolicies and generating awareness a)ongste)ployees for increasing sensitivity towards

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M4/'<A*< C'C8LA'S

.- Delay in 4ro!essing of <eners(D-/- *o- AA%MM%44 ate 2-.1-12.3 of Dire!tor (E, '6D)

Vi!e clause 0.0 #urchase #olicy -2021, #nit

should evolve and fi1 nor)s for purchase lead

ti)e 5i"e" fro) the date of indent, raising of

en/uiry, order place)ent and receipt of )aterial6

for different type of )aterials co)ponents

depending on the co)ple1ity of the product" The

#urchase #olicy also man!ates that summary

analysis shall e re$iewe! y the &nit Hea! e$ery

uarter. To !eal with ten!ers ha$ing short

$ali!ity or cut-off !ates for acceptance of 6epeat

7r!ers, urgency, etc., $i!e clause 23.0F"G, offer

acceptance 7I #urchase 7r!ers

Amen!ments can e gi$en through -mail+AP

followe! y the post confirmation copy. &nits

shoul! ensure that the norms en$isage! in the

policy are e$ol$e!, inclu!ing the re$iew

mechanism, an! incorporate! in the

Departmental #roce!ures ;or5 Instructions.

During the scrutiny of some #urchase files in a

&nit y our Vigilance Department, it has een

re$eale! that in one case, when price i! wasopene!, i! was $ali! for ? more !ays, howe$er,

the or!er proposal was not processe! !uring the

i! $ali!ity. Also, the i! $ali!ity e)tension from

the -1 was sought after one wee5 of the e)piry

of the i! $ali!ity. ater on, $en!or refuse! to

e)ten! the i! $ali!ity resulting in re-ten!ering.

The suseuent #.7. was finali*e! at highly

inflate! rates.

Ao$e instance further un!erlines the nee! that

ten!ers are finali*e! an! #7s place! in timeoun! manner within the original $ali!ity of the

ten!er, without necessitating further e)tension of

$ali!ity. ;hile a short $ali!ity perio! calls for

prompt finali*ation y oser$ing specific time-

line for processing, a longer $ali!ity perio! has

the !isa!$antage of $en!ors loa!ing their offers

in anticipation of li5ely increase of costs !uring

the perio!. Hence, it is important to fi) the perio!

of $ali!ity with utmost care while e$ol$ing the

norms en$isage!. The norms shoul! inclu!e the

timeline for processing of ten!ers at $ariousstages.

Cases reuiring e)tension of $ali!ity shoul! e

rare. An! in the e)ceptional situations where the

$ali!ity perio! is sought to e e)ten!e!, it shoul!

e imperati$e to ring on recor! $ali! an! logical

groun!s, "ustifying e)tension of the sai! $ali!ity.

Ao$e instructions shall apply mutatis mutan!is

to ;or5s #olicy cases as well.

All concerne! may e instructe! suitaly for strict

compliance.

1- Submission of Signe an Stam"e

Do!uments by Su""liers Biers(Vigilan!e Cir!ular no- 2F12.3 ate 2G-.1-12.3)

The suppliers an! i!!ers, while sumitting

!ocuments for registration or in response to 'IT

Ten!er etc. are reuire! to ensure that-

;Docu)ents su.)itted with the offer shall .e

signed and sta)ped in each page .y authori+ed

representative of the .idder <"

2.0 Howe$er, instances ha$e come to notice

wherein these instructions were neither

scrupulously a!here! to y the suppliers an!

i!!ers nor insiste! y the concerne! officials.

The !ocuments without signature an! stamp ofthe authori*e! signatory of the i!!er were

accepte!, while processing supplier application

for registration or processing 'IT ten!er etc.

2.1 ;hen the $eracity of such !ocuments

sumitte! y the i!!erFsG was chec5e! with the

Issuing Authority, it was foun! that some of the

!ocuments were fa5e. ater on, $en!or trie! to

!isown the !ocuments sumitte! y them on the

plea that there are no signature of their

authori*e! signatory an! stamp of the companyon the !ocument.

.0 It is a matter of concern that !ue to

negligence on the part of officialFsG, the supplier

i!!ers were registere! as #4D $en!ors on the

asis of forge! !ocuments or ualifie! in

ten!ering process.

?.0 In or!er to a$oi! such cases, it is a!$ise!

that SDC 4ISCC Ten!er Committee Ten!er

processing officials etc. shall ensure that-

?.1 Docu)ents not signed and sta)ped .y the

authori+ed signatory of the .idder shall not .e

accepted and considered for registration evaluation

of the .id etc"

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="% ny additional docu)ents su.)itted .y

supplier .idder, during processing of registration

application tender or after place)ent of order, shall

not .e accepted unless it is su.)itted with forwarding

letter and duly signed and sta)ped as )entioned

a.ove"

?. The ao$e reuirement is eually applicale

e$en if the !ocuments are recei$e! in soft form. In such

cases, it is to e ensure! that the !ocuments are

recei$e! from authori*e! e-mail of the $en!or i!!er.

?.? In all 'ITs Ten!ers, the con!ition mentione!

in #ara 1 shall e in$arialy inserte! as general

con!ition of 'ITTen!er.

1- Defi!ien!ies noti!e in E:e!ution of

<rans"ort Contra!ts an 4re#enti#e Measures'e9uire(Vigilan!e Cir!ular no- 212.3 ate 2G-.1-12.3)

During e)amination of some of the cases

concerning ogistics Department CDC

Department, following types of !eficiencies were

notice! in e)ecution of Transport Contracts/

.-. 8nauthorie <ransshi"ment

The material loa!e! on >0 +t. trailer was

transshippe! to a ?0 +t. trailer en-route. 6ecently,a #ower Sector site has also !etecte! some such

cases an! reporte! the matter to the concerne!

unit, which sent the material. ;hereas, in some

cases, small uantities of material were

!ispatche! on the groun! of urgency, ut was

transshippe! to another $ehicle an! clue! with

other materials sent y unit imme!iately after

that. The lac5 of monitoring of !ispatch an!

!eli$ery of material y the units, pro$i!e! scope

for transshipmentcluing of material resulting

in un!ue gain to the transporters.

1.1.1 Vehicles with same registration numers

are place! y carriers within short perio! of time.

The time inter$al of placing same $ehicle was too

short that the $ehicle cannot reach the site an!

return within that time inter$al, !uring the

pre$ious tra$el. The transporters

offloa!transship the material outsi!e %H plant

an! then place the $ehicle again.

.-1 <rans"ortation by Me!hani!al <railer in

"la!e of Hyrauli! <railers

Due to safety reasons some hea$y consignments

were !ispatche! through Hy!raulic Trailers.

Howe$er, after the consignment left &nitBspremises, the consignment was shifte! to

4echanical Trailer. The transporter in!ulge! in

such practice !ue to $ast !ifference in the

transportation rates of Hy!raulic Trailers an!

4echanical Trailer.

.- nflate Distan!es allo+e to <rans"orters

ogistics Department is reuire! to prepare

notify the shortest !istance of !ifferent sites from

the unit to regulate the payment against ratecontracts conclu!e! y them. In some units this

function has een assigne! to a QDistance

CommitteeQ forme! for this purpose. Any change

in the same is also appro$e! y them. Howe$er, it

has een note! that there ha$e een instances

where alternate route was allowe! to the

transporters y the officials of ogistics

Department without proper "ustification an!

without appro$al from Distance Committee, to

facilitate the transporters to claim for e)tra

!istance.

+urther, in some cases e)-post facto appro$al was

gi$en on the asis of transporterBs plea, without

loo5ing into the "ustification for !e$iation. In

some cases, e)tra payment was allowe! to

transporter for railway crossing en-route, e$en

though alternate route was sanctione! to a$oi!

railway crossing.

.-I E:"ost fa!to a""ro#al for time e:tension

Time e)tensions ha$e een grante! to the

transporters in routine manner without $erifying

the reasonFsG for !elay merely y accepting

transporterBs statement. This results in non-le$y

of D on the transporters.

.-3 In some cases transporterBs claims for penalty

le$ie! en-route y statutory authorities li5e

6T76TACommercial Ta) officials !ue to un!er

mentione! reasons, were also a!mitte!/

FiG )tra weight Fase! on weigh ri!ge slipG.

FiiG 7$er si*es of consignments FThis is in e)tra to higher

rates pai! for 7DC consignment in rate contractG.

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.-F The loa!ing of o$er !imensional an! shorter

consignment on the same $ehicle was allowe! to

facilitate payment as per rates applicale for 7DC

consignments. The feasiility of !ispatching

shorter consignment for which rates were low,

was not consi!ere!.

1-2 4'EVE*<VE MEAS8'ES

7he a.ove )entioned irregularities could result in

undue .enefit to the transporters and financial

loss to the !o)pany" 7he transship)ent of heavy

consign)ents en$route could da)age the

co)pany )aterial goods and also delay the

delivery" (n order to check the a.ove

irregularities, -ogistics !D! Depart)ents are

advised to take following preventive )easures>

%"'"' 7he loading unit shall weigh every loaded

vehicle .efore dispatch in the presence of

transporter and the sa)e should .e fro+en" 7he unit

shall co)pare the )easured weight with design

weight for any a.nor)al variation" 7he contract

shall not have such clauses as )entioned in para '"?

a.ove providing for e1tra pay)ent" (n the case of

)aterials sent directly fro) vendors< works to site,

the loading weight shall .e fro+en .y the vendor

.efore the vehicle leaves the vendor<s works and any

variation to .e got approved .y designated Sr"official of -ogistics Deptt" of the #nit"

%"'"% When separate rates are o.tained in the

tender for 4D! consign)ents, there is no need to

consider such clai)s 5Ref>'"?5ii6 a.ove6 " 7otal

responsi.ility is to .e entrusted to the !arriers" (t is

advised that the loading unit shall not have such

clauses as a.ove providing for e1tra pay)ent"

%"'"@ !lu..ing of longer consign)ents with shorter

ones can .e per)itted in e1ceptional circu)stances

under full load certification .y Sr" level officials, in

cases like a6 the longer consign)ent is not for)ing

a full load and no other such consign)ent is

availa.le for that site .6 that is the last dispatch to

the site and no further )aterial is availa.le for the

site under that category"

%"% While dispatching the )aterial, -ogistics

!D! Depart)ent )ay ensure that -orry Receipts

5-Rs6 .ear sta)p indicating the type of vehicle in

bold letters , i"e"

HYDRAULIC TRAILR

!" #T$ TRAILR

%"@ Registration Ao" of the vehicle Pri)e Mover

shall .e clearly )entioned in the -R" (n case the

trailer has separate registration Ao", it should

also .e )entioned in the -R"

%"= 7he receiving Site#nit shall tally registrationno" and type of vehicle 5Hydraulic & ft" 7railer

etc"6 with the details )entioned on the -R" 7he

receiving siteunit shall confir) to have checked

the a.ove while acknowledging the )aterial"

%"? (n case any deviation is o.served, the details

a.out type of vehicle, registration Ao" along with

photographs of the vehicle shall .e )ailed to the

#nit dispatching the )aterial" 7he dispatching

#nit will e1a)ine the sa)e and take appropriate

action as per ter)s of contract and e1tant

corporate guidelines in this regard"

%"C (n transport contract, it shall .e )entioned

that in case a.ove )entioned irregularities, inter$

alia, are noticed the penalty will .e i)posed in

addition to initiation of action for suspension of

.usiness dealings as per BH0- Policy"

7he penalty for any type of unauthori+ed

transship)ent and clu..ing of consign)ents

shall .e suita.ly provided enhanced so as to act

as deterrent to the transporters" Per)ission for

transship)ent should .e given only in e1ceptional

cases"

%" #nit shall prepare and notify shortest

distances of all Sites#nits fro) their unit

pro.a.le vendor<s works" *or this purpose, a

Distance !o))ittee )ay .e for)ed having

representative 5not .elow DGM -evel6 fro)

co))ercial, *inance and -ogistics!D!, which

)ay finali+e route chart and distances of sites,

recording the .asis" 7he re/uest for longer route

shall .e entertained on )erit, in e1ceptionalcircu)stances only"

7he shortest distances finali+ed .y the Distance

!o))ittee 5after considering route survey if

applica.le6 shall .e used for preparation of

esti)ates in case of Point to Point contracts"

%"E (n order to deter)ine the shortest distance

.etween the two places, help of Google )ap could

.e taken" (n case alternate routes are availa.le,

then the average of the two routes could .e taken"

Since Power sites are generally away fro) nearesttowncities, additional distance could .e allowed"

However, the total distance allowed for a site )ay

not e1ceed ?F of the shortest distance"

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%" ll units dispatching the )aterial shall

indicate the e1pected date of delivery on -orry

Receipts as per !ontract" Sa)e data can .e fed

in S!MS .y the concerned #nit" 7he receiving site

unit shall indicate actual date of receipt, vehicle

Regn" Au).er 9 type of vehicle against each -Rin Site !onstruction Manage)ent Syste) 5S!MS6"

7he S!MS should )ake availa.le a pro3ect wise

report on discrepancies noticed in this regard on

a /uarterly .asis" 7he sa)e can .e reviewed .y

#nits with transporters for further action"

%"'& 7he dispatching units shall also regularly

)onitor the transportation of )aterial till it

reaches the destination to check transship)ent

and clu..ing of )aterial"

%"'' -ogistics!D! dept" shall ensure that .efore

dispatching the consign)ent, all re/uired

docu)ents, specially related to statutory

co)pliance, i"e", Road Per)it, etc" are o.tained

and handed over to the transporter"

%"'% #nits shall e1plore the possi.ility of

i)ple)enting GPRS R*(D or any other latest

technology tools on the loaded vehicle, to ena.le

effective )onitoring of the )ove)ent of vehicles

consign)ents through online we. .ased syste)and preserve soft copy of such records"

@"& *inance Depart)ent shall carry out a detailed

scrutiny of transporters< .ill where there is delay

in delivery of consign)ent with reference to the

e1pected delivery date indicated on -Rs and see

whether there is any irregularity as )entioned

a.ove" *urther, pay)ent of transporters .ills

shall .e regulated as per shortest distance unless

any deviation is approved .y the Distance

!o))ittee"

% & A

- f any #enor bier submits any forge

o!ument to meet 4' or to meet anytener4/ re9uirement, +hether a!tion uner

5uielines for Sus"ension of Business Dealing

+ith Su""lier as +ell as filing of =' !an be

ta&enJ

A- (es, in case of sumission of forge! fa5e

!ocuments cheating y Ven!or Contractor,

action for filing of +I6 un!er I#C shall e ta5en as

per CVC !irecti$e in a!!ition to action stipulate!

un!er ui!elines for Suspension of %usiness

Dealing with Supplier.

The issue of forgery cheating shall e reporte!

to #olice authorities for filing of +I6 without any

!elay. The unit authorities shall a$oi! !elay in

reporting the matter to #olice authorities an! not

to form committeeFsG to e)amine this aspect. It

is for the #olice authorities to !eci!e whether +I6

can e registere! or not

;ELC/ME </ V5LA*CE

Amit =ain 6a"esh Soy

SD4, Corp. 7ffice 4anager, #S-;6

An' s(ggestion)s* + article)s* (pto ,-"" .ords ma' be mailed to /igilance0b1el$in

ou )ay never know what results co)e of

your action, .ut if you do nothing there

will .e no result"

Mahat)a Gandhi

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