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Disbursement Voucher (DV) Training

Disbursement Voucher (DV) TrainingDisbursement Voucher (DV) Training Things needed before you start entering a DV: •Vendor ID –Saves time if you verify the Vendor already exists

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Disbursement Voucher (DV) Training
Things needed before you start entering a DV:

• Vendor ID – Saves time if you verify the Vendor already exists.

• If the Vendor is not in KFS you will need to obtain a W-9 from them and send to Purchasing

– Verify the correct remit address is already in system • If the address in not there you will need to contact

Purchasing to have them add it

• KFS Account # & Object Code – Search for object code before you start to save time

• Invoice, Contract, Receipts O.F. form, etc. scanned and saved.

• Write the VID, Account# and Object Code down
Heading & Document Overview
Payment Information
Payment Reason Code & Payee ID
Payment Information
Accounting Lines & Contact Information
Notes & Attachments
Ad-Hoc Recipients
Action Buttons

**Please save before submitting**
Route Log
Quick Doc Search

By Doc#

By Initiator
Custom Disbursement Voucher Search
Pre-Disbursement Processor Status
What if my Doc gets Disapproved?

**It will appear in your action list.** 1. Go to your Action List and open the Document. 2. Read Note for the Disapproval reason, click copy. 3. Change or correct what is needed. 4. Submit and record new Doc # 5. Go back to action list and open disapproved Doc

again. 6. Make note in Notes and Attachment section

“resubmitted on Doc#” 7. Click Acknowledge.
Questions?? Accounting

• Robert Gonzales

– 719-549-2943

– [email protected]

• Valerie Pfingston

– 719-549-2145

– [email protected]

• Carolina Gonzalez

– 719-549-2952

– [email protected]

• Sarah Lowell – Accounts Payable

– 719-549-2238

– [email protected]

• Vicki Becker – Payroll

– 719-549-2801

– [email protected]

• Yvette Martinez – Cashier

– 719-549-2131

– [email protected]

• Lanette Mora – Student Billing

– 719-549-2253

– [email protected]

Purchasing

• Geraldine Trujillo-Martinez

– 719-549-2054

– [email protected]

• Trisha Encina

– 719-549-2355

– [email protected]

• Quick Links -> Business Financial Services -> Kuali Financial System (KFS) -> Training

• http://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspx
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspxhttp://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspxhttp://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspx

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