Directors: District Manager: Bill Szmyd, President Amber ......Dec 12, 2019 · Bill Szmyd, President Steve Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan -Crist Ed Martens

Directors: Bill Szmyd, President Steve Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey

District Manager: Amber Kauffman

835 E Highway 56 Berthoud, CO 80513

P: 970-532-2096 F: 970-532-3734 www.LTWD.org

Regular Board Meeting Agenda December 12, 2019 - 5:00 P.M.

1. Call to Order - Pledge of Allegiance

2. Roll Call:

3. Agenda Review and Approval: 3.1 Motion for an Executive Session: To discuss personnel matters –District Manager’s performance review, pursuant to §24-6-404(4)(f), C.R.S.

4. Public Comment on Non-Agenda Items:

5. Consent Items:5.1. Minutes of the November 14, 2019 Regular Board Meeting .................... Page 4 5.2. Tap List 647 .............................................................................................. Page 10 5.3. November 2019 Disbursements Report .................................................... Page 11 5.4. November 2019 Financial Report ............................................................. Page 16

6. Discussion Items:6.1. Carter Lake Filter Plant ............................................................................. Page 22 6.2. St. Vrain Water Authority ......................................................................... Page 23 6.3. District Goals and Objectives for 2020 ..................................................... Page 24 6.4. Introduction to the District Letter ............................................................. Page 25

7. Staff Reports7.1. District Manager’s Report ......................................................................... Page 30 7.2. District Engineer’s Report ......................................................................... Page 33 7.3. Water Resources Manager’s Report .......................................................... Page 36 7.4. Operations Manager’s Report and Water Quality Update ........................ Page 39

8. Director Reports:

9. Executive Session: To discuss personnel matters – District Manager’s performance review, pursuant to§24-6-404(4)(f), C.R.S.

10. Adjournment.

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http://www.ltwd.org/

Big Picture Future Capital Projects: Campion line replacement program. Alps Line replacement / upgrade. Additional CLFP storage tank. Additional Treatment Capacity. Raw water infrastructure needs.

2018 strategic plan, priority summary:1. Second use water.2. Dry Creek expand/treatment/

hydro/recreation...3. Mead / Longs Peak service area.4. Limited Water Resources5. Technology - Beacon Meters.6. Age/type of infrastructure.7. Heavy competition for water.8. Windy Gap water opportunities.9. Good financial Condition.10. Reliability of system.

The next few on the list:1. Boom and bust planning.2. More Storage.3. Longer term Financial planning.4. Dependence on CBT (Colorado River)5. Appropriate Staffing levels.

"Serving our customers with safe, reliable and good tasting water at a fair price"

UPDATED 1/28/2019

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Agenda Item Summary Little Thompson Water District

Date: December 12, 2019

Item: 5.1

Staff: Amber Kauffman, District Manager

Subject: Minutes of the November 14, 2019 Regular Board Meeting StaffRecommendation:Staff recommends approval.

Discussion:

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MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS

OF LITTLE THOMPSON WATER DISTRICT

The Board of Directors of Little Thompson Water District (LTWD) met in regular session on Thursday, November 14, 2019 at the District office. Attendance was as follows:

Board of Directors: Bill Szmyd, President Steven Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey

Present Present Present Present Not Present (Excused) Present Not Present (Excused)

Staff in Attendance: Amber Kauffman, District Manager Judy Dahl, Business Manager Brad E. Eaton, District Engineer Nancy Koch, Water Resources Manager Ken Lambrecht, Operations Manager Angela Diekhoff, District Accountant Judy O’Malley, Recording Secretary

CALL TO ORDER

President Szmyd called the meeting to order at 5:03 p.m. followed by recitation of the Pledge of Allegiance.

ROLL CALL

It was moved by Director Bukowski, seconded by Director Brandt, to excuse the absence of Directors Gallivan-Crist and McMurtrey. Motion carried unanimously.

Roll call was taken. All other Directors were present.

AGENDA REVIEW

There were no changes to the agenda.

PUBLIC COMMENTS ON NON-AGENDA ITEMS

President Szmyd opened the Public Comments period. There were no public comments and the Public Comments period was closed.

CONSENT AGENDA

It was moved by Director Brandenburg, seconded by Director Bukowski, to approve the Consent Agenda including:

• Minutes of the October 10, 2019 Regular Board Meeting,• Tap List 646,• October 2019 Disbursements in the amount $865,755.71:

o Operating Account: $494,045.65: ACH Manual Check Numbers 2233 to 2265 – $273,509.53, Check Numbers 9517 to 9575 – $220,536.12,

o Payroll Account: (Two Bi-weekly payroll periods in October) for $371,710.06: ACH Transmittal Vouchers – O-1715 to O-1737 – $185,102.20, ACH Direct Deposit Numbers N-9192 to N-9298 – $186,607.86,

• October 2019 Financial Report.Motion carried unanimously.

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DISCUSSION ITEMS

Public Hearing: Action Item: 2020 Budget Review and 5-Year Financial Plan: District Business Manager Dahl presented the 2020 Proposed Budget along with 5-Year Financial Plan based on the following parameters: • Base Fee will be adjusted by 4.8% and adjusted 3% for new tap growth.• Water rates will increase 2.4% for all customers, standard taps adjusted for growth by 3% and Urban taps

by 5%.• Bulk water sales estimated based on historical data.• Sale of 270 taps (12 standard and 258 urban) – 10 Cash in Lieu (2 Standard and 8 Urban).• Wages - merit increase of 3.1%.• No change in employee benefits; 2.52% increase in medical premiums, dental and vision premiums remain

the same.• We are fully staffed at this time.• Operating Expenses decreased by 12% because of payoff of 2014 UMB Loan in 2019.• Capital and non-operating costs increased by 21%.• No change to treatment costs, $0.14 per 1,000 gallons and $70,000 per month for fixed operating costs.• Operating and Non-Operating costs were added for St. Vrain Authority of $30,000 and $240,000

respectively.

The proposed budget achieves the following: • All legally restricted and Board designated reserves are fully funded.• An increase of maintenance activities to ensure long term reliability.• A decrease in Capital Project Reserves of $3,054,593 over 2019 projected actual.• An overall decrease in working capital of $4,993,777.

Following discussion: It was moved by Director Martens, seconded by Director Bukowski, to adopt Resolution 2019-15, the 2020 Budget. Motion carried unanimously.

It was moved by Director Brandt, seconded by Director Bukowski, to adopt Resolution 2019-16, to Appropriate Sums of Money. Motion carried unanimously.

It was moved by Director Martens, seconded by Director Szmyd, to adopt Resolution 2019-17, to set Mill Levies. Motion carried unanimously.

Public Hearing: Action Item: Updated Rates and Fees: Each year, as part of the preparation of the proposed budget for the next year, the District reviews the water rates as well as the other various rates and fees charged. This Public Hearing is to provide an opportunity for interested customers and concerned citizens to provide any input about these proposed rates and fees.

District Business Manager Dahl presented the proposed rates increases and following discussion: It was moved by Director Bukowski, seconded by Director Brandt, to approve Section 1502.1 Schedule A – Tap Fees, as corrected during the meeting. Motion carried unanimously.

It was moved by Director Szmyd, seconded by Director Bukowski, to approve Section 1502.1 Schedule B – Water Rate Schedule. Motion carried unanimously.

It was moved by Director Brandenburg, seconded by Director Bukowski, to approve Section 1502.2 Schedule C – Miscellaneous Fees, including changes to Vacant Lot Fees. Motion carried unanimously.

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Carter Lake Filter Plant (CLFP): The following items were discussed:

• Tank Bid date was set for November 19. Contractors had identified savings to the Authority bydelaying the completion date to May 2021.

• CLFP was waiting for the Bureau of Reclamation’s (BOR) review of the plans to acquire an easement.• Membrane inspections had begun to detail damages to membranes during the summer of 2019, due to

higher than normal backwash and cleaning of membranes for treatment of Dry Creek water.• The 2020 Budget would be presented to the CLFP Board for consideration.• It had been decided to order a Pilot Plant to test a treatment system. Discussion was ongoing regarding

the types of available treatment plants.• Discussion was ongoing regarding pretreatment at the South Plant.• CLFP purchased a used dump truck from LTWD.• The water quality testing schedule was discussed.• Director Bukowski advised the Board that he invited CLFP Manager Whittet to give a quarterly

presentation to the LTWD Board.• A Federal bill had been passed in 2018 mandating all water suppliers complete a vulnerability

assessment by December 2020.• Discussion was ongoing regarding a treatment plant on the east side of I-25.

St. Vrain Water Authority (SVWA): The following items were discussed:

• Mr. Tim Flynn of the law firm Collins, Cockrel, and Cole was interviewed as a potential candidate forlegal counsel. A Letter of Engagement was to be sent to Mr. Flynn.

• The Technical, Managerial and Financial Capacity study had been submitted as the precursor to anyfinancing requirements.

• The design of the plant was in the final stages and expected to be submitted to the Colorado Departmentof Public Health and Environment (CDPHE) by the end of the year.

• The injection well permitting paperwork had been submitted to the Environmental Protection Agency(EPA) for disposal of the brine produced by the Reverse Osmosis (RO) treatment system.

• The next meeting was scheduled for November 18, 2019.

Central Weld County Water District (CWCWD) Dry Creek Lease: CWCWD and the Town of Frederick (Frederick) had drawn up an agreement proposing CWCWD lease 2,000 acre-feet of storage in Dry Creek Reservoir to Frederick. The agreement would require LTWD to give unanimous consent per a 2008 Joint Facilities Ownership Agreement. Following discussion: It was moved by Director Szmyd, seconded by Director Bukowski, to approve the lease. Motion failed unanimously.

It was moved by Director Szmyd, seconded by Director Bukowski, for Executive Session at the end of the meeting pursuant to §24-6-402(4)(a), C.R.S. Concerning the purchase, acquisition, lease, transfer, or sale of any real, personal, or other property interest – LTWD’s Right to First Refusal. Motion carried unanimously.

Year-end Employee Bonus: It was moved by Director Martens, seconded by Director Bukowski, to approve a $1,250 year-end employee bonus (taxes to be collected on bonus prior to distribution). Motion carried unanimously.

Public Hearing: Action Item: Resolution 2019-18, Water Efficiency Management Plan : Water Resources Manager Koch advised the Board of the response to the public review and comment period for the Draft Water Efficiency Management Plan. Staff incorporated the public comments into the final report.

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The Final Water Efficiency Management Plan needed to be adopted by the District Board through Resolution 2019-18.

It was moved by Director Martens, seconded by Director Bukowski, to adopt Resolution 2019-18, Water Efficiency Management Plan. Motion carried unanimously.

STAFF REPORTS

District Manager’s Report: District Manager Kauffman reported on the following: • A Managers Meeting was held on November 7 between Ms. Kauffman, Central Weld County Water

District (CWCWD) manager Stan Linker and Carter Lake Filter Plant (CLFP) manager Rick Whittet.The following topics were discussed:

o A future treatment plant location.o Dry Creek Reservoir and Vulnerability Assessments.o Mr. Linker and Ms. Kauffman planned to evaluate a request for a proposed example of a

floating photovoltaic system that had been sent to LTWD in May 2019.o Mr. Linker and Ms. Kauffman discussed water rates/surcharges as well as alternate watering

days for customers.• The employee outing was held on October 25. Everyone who attended commented on how much fun

the event was.• It was decided to hold a January dinner for the Board and senior staff.• Federal Emergency Management Agency (FEMA) Reimbursement:

o Prior to his retirement, former District Manager Mike Cook completed all of the paperworkfor necessary repairs resulting from the 2013 flood.

o On Friday, November 8 the District was notified a partial payment on PW 323 would be madein approximately two weeks to cover the District costs for flood repairs in Weld County.

o Final payment would be made after FEMA’s review had been completed.• An employee holiday lunch was scheduled for Friday, December 13 at Bradford’s in Berthoud. The

office was to close at 11:00 a.m. and remain closed for the remainder of the day. The on-call workerwas to manage any calls that needed attention.

• Northern Colorado Water Conservancy District’s (NCWCD) Fall Symposium was scheduled forNovember 20.

• The Board was asked to consider District goals and priorities for 2020 to be discussed at the December12 Board Meeting.

• An Executive Session was to be scheduled at the December Board Meeting for the District Manager’sReview.

District Engineer’s Report: District Engineer Eaton reported on the following: • There were 232 Commitment requests in October 2019.• The Arkins Tank Lining project had been completed and the tank was returned to service.• The Taft Avenue project was put out to bid and the project award was scheduled for November 18.• Bidding and construction for the West 1st Street project had been moved to 2020.• The design of the intersection of Weld County Roads 54 and 17 improvements were in process.• The Request for Proposal was pending on the Campion Waterline design.• The waterline construction for the intersection of Weld County Roads 34 and 13 improvements had

been completed.• Master planning would take place for the Dry Creek Reservoir.• Bidding for the design of a waterline at Weld County Road 50 was planned for November.• Multiple development projects were at different stages.• A review of the 42-inch waterline relocation project was given.

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• Requests for Proposals for design services for the West I-25 24-inch Transmission Line Project, fromWeld County Road 38 to Weld County 28, had been put out to bid.

• Staff continued to make progress on the GIS project.

Water Resources Manager’s Report: District Water Resources Manager Koch reported on the following: • October water usage was higher than projected.• The District continued to build storage of Windy Gap water in the Dry Creek Reservoir.• The Water Year had started off as a dry year.• Snow precipitation was expected to be lower than normal for the 2019-2020 winter with extreme

temperature fluctuations.

Operations Manager’s Report and Water Quality Update: Operations Manager Lambrecht reported on the following:

• Locate requests and leak repairs trends were normal.• Results of the DBP2 water samples had not been received prior to the meeting. Lead and copper

samples would be collected mid-November.• Mr. Lambrecht believed the modular office addition would be ready for occupancy sometime in

January 2020.• The valve exerciser had been returned to service. The project was 14-percent completed.

DIRECTOR REPORTS

President Szmyd advised the board of highlights from the recent South Platte Basin Roundtable (SPBR): • There was discussion in regard to the increased salinity in river water.• Mr. Szmyd advised District staff that grants are available twice a year to be used solely for the increase

of water supply.

President Szmyd called for a 10-minute break at 7:36 p.m.

The Board went into Executive Session at 7:45 p.m. and returned at 8:12 p.m.

It was moved by Director Brandenburg to adjourn the meeting at 8:13 p.m. Motion carried unanimously.

There being no further business, President Szmyd adjourned the meeting at 8:13 p.m.

Respectfully submitted,

Amber Kauffman

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Item: 5.2

Staff: Amber Kauffman, District Manager; Holly Suess, Customer Service Supervisor; Judy O’Malley, Administrative Assistant II

Subject: Tap List 647 StaffRecommendation:Staff recommends approval.

Discussion:TAP LIST 647 ~ NEW AND AMENDED CONTRACTS

Tap Commitments BalanceTaps with Water Rights Satisfied /Water Dedications 83*Dormant Taps 7

Total Other Tap Commitments 90

*20 Water Dedications were converted to Water Credits

TAP # NAME 5/8” URBAN

5/8” STANDARD

OTHER WATER RIGHTS

CIL

8734 Lennar X .35 AF8735 Lennar X .35 AF8736 Lennar X .35 AF8737 Lennar X .35 AF8738 KB Home Colorado X .35 AF8739 Nicole Sheehan X .70 AF8740 Barefoot Residential X .35 AF8741 Richmond Homes X .35 AF8742 Twin Pines Investment Group X .35 AF

5/8” URBAN

5/8” STANDARD

OTHER WATER RIGHTS

CIL

NOVEMBER 2019 TOTALS 8 1 2.80 AF .70 AF YEAR-TO-DATE 2019 TOTALS 190 18 5 79.35 AF 9.75 AF

TAPS BUDGETED 2019 200 50

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Item: 5.3 Disbursements

Staff: Angela Diekhoff- District Accountant & Judy Dahl-Business Manager

Subject: November 2019 Disbursements.

Staff Recommendation: Approval.

November 2019 Disbursements

Request approval of the November 2019 Cash Disbursements in the amount of $3,033,504.31.

Operating Account: $2,763,171.31

ACH Manual Check Numbers 2267 to 2304 – $2,218,917.61 Bank Bill Pay Check Numbers 5002 to 5003 – $19,377.50 Check Numbers 9576 to 9631– $524,876.20

Payroll Account: $270,333.00 (Two bi-weekly payroll periods in November)

ACH Transmittal Vouchers 1738 to 1753 – $139,559.35 ACH Direct Deposit Numbers 9299 to 9373– $130,773.65

Discussion:

All expenses are for normal operating costs, with the exception of $786,170.00 for 2014 UMB Loan, $694,425.00 for 2011 Bond, $547,418.90 for 2017 BB&T, $311,000 for Water Rights-CBT, $49,108.41 for Capital Projects-District, $300 for Capital Projects-Joint and $135,314.26 for Office Expansion.

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Employee Related Expenses 270,333.00$ 2014 UMB Loan Payment 786,170.00$ 2011 Bond Payment 694,425.00$ 2017 BB&T Loan Payment 547,418.90$

Water Rights - CBT 311,000.00$

Office Expansion 135,314.26$

Filter Plant Ops Expense 87,366.74$

Capital Projects-District 49,108.41$ Credit Card-Bld/Grnds-$102.10; Capital Proj-$117.30; Comm-$19.99; Educ/Train-$5412.29; Eng Dept-$185.17; Memberships-$179; O&M-$1118; Office Expan-$9867.29; Office Expense-$1483.30; Safety-$254.94; Uniforms-$27.84; Vehicles-$855.96; Water Cons-$3582.60

23,205.78$

Telemetry Expense 23,044.46$

System Repairs & Maintenance 13,774.80$

Engr/CAD/Prof Expenses 13,340.00$

Service Contracts 11,148.45$

Cross Con/Backflow Program 10,200.00$

Office Expense 9,840.10$

Vehicle Expense 8,838.63$

Valve Repairs and Maintenance 7,670.00$

Operations and Maintenance 5,876.99$

Communications Expense 5,771.32$

Operations - Utilities 4,692.32$

Insurance-Worker Compensation 4,055.00$

Developer/Windy Gap Deposit 2,500.00$

Firestone Surcharge Fee 2,025.40$

Locate Expense 1,445.56$

Bldg & Grnds Expense 1,141.71$

Uniforms 890.22$

Safety Expenses 684.20$

Water Quality Expense 630.00$

Hydrant Deposit Refund 470.70$

Insurance-Property & Casualty 379.00$

Capital Projects-Joint 300.00$

Purchased Water Expenses 193.36$

Water Rights Adjudication 150.00$

Permit Expense 100.00$

Total 3,033,504.31$

Little Thompson Water DistrictCash Disbursements Summary

Check Issue Dates: 11/01/2019-11/30/2019

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Check No Date Payee Description Amount

Operations

Check Number Check Issue Date Payee Description Amount

2298 11/21/2019 UMB Bank NA 2014 UMB Loan Payment 786,170.00$

2297 11/21/2019 UMB Bank NA 2011 Bond Payment 694,425.00$

2296 11/21/2019 BB&T Governmental Finance 2017 BB&T Loan Payment 547,418.90$

9616 11/21/2019 Jay J. Crispe Water Rights - CBT 100,000.00$

9618 11/21/2019 Lee Anne Crispe Water Rights - CBT 100,000.00$

2272 11/7/2019 Carter Lake Filter Plant Filter Plant Ops Expense 87,366.74$

9594 11/7/2019 NeuMark Commercial Builders LLC Office Expansion 71,026.20$

9611 11/21/2019 Dennis G Moe and Barbara J Moe Water Rights - CBT 58,000.00$

9604 11/21/2019 Barbara Stolz Water Rights - CBT 53,000.00$

2267 11/4/2019 Adams Bank MasterCardCredit Card-Bld/Grnds-$102.10; Capital Proj-$117.30; Comm-$19.99; Educ/Train-$5412.29; EngDept-$185.17; Memberships-$179; O&M-$1118; Office Expan-$9867.29; Office Expense-$1483.30; Safety-$254.94; Uniforms-$27.84; Vehicles-$855.96; Water Cons-$3582.60

23,205.78$

2283 11/7/2019 Timber Line Electric & Control Telemetry Expense 22,297.57$

9585 11/7/2019 Farnsworth Group Inc WCR 54/WCR 17 21,074.00$

5002 11/7/2019 J-U-B Engineers Inc West 1st St 19,175.00$

9583 11/7/2019 Eggers Electric Office Expansion 14,423.00$

9601 11/7/2019 Williams and Weiss Consulting, LLC Engr/CAD/Prof Expenses 11,890.00$

9586 11/7/2019 FRS Enterprises LLC Office Expansion 11,376.28$

2282 11/20/2019 Stratus Information Systems (ITX) Service Contracts 11,148.45$

9592 11/7/2019 MD Heating & Air Inc. Office Expansion 11,132.00$

9580 11/7/2019 Berthoud Flooring Office Expansion 10,511.12$

9603 11/21/2019 AJ's Backflow Testing LLC Cross Con/Backflow Program 10,200.00$

9595 11/7/2019 Orback Construction Valve Repairs and Maintenance 7,670.00$

2295 11/21/2019 Wright Express Fleet Services Vehicle Expense 6,760.61$

9596 11/7/2019 RCC Construction Office Expansion 6,315.08$

2270 11/4/2019 Loveland Barricade LLC System Repairs & Maintenance 4,735.75$

2294 11/19/2019 PINNACOL Insurance-Worker Compensation 4,055.00$

2291 11/27/2019 Poudre Valley REA Operations - Utilities 3,589.88$

2277 11/7/2019 Loveland Barricade LLC System Repairs & Maintenance 3,578.50$

2268 11/6/2019 Verizon Wireless Communications Expense 3,225.72$

2281 11/7/2019 Southwest Direct Inc Office Expense 3,225.03$

9622 11/21/2019 Northern Engineering Cty Rd Improvements 3,210.62$

2280 11/7/2019 PIONEER System Repairs & Maintenance 2,869.20$

9589 11/7/2019 Kennedy Jenks Consultants Developer/Windy Gap Deposit 2,500.00$

9602 11/21/2019 Accurate Acoustics Inc Office Expansion 2,496.50$

9613 11/21/2019 Instrument & Supply West Inc Operations and Maintenance 2,214.93$

9576 11/7/2019 Accurate Acoustics Inc Office Expansion 2,080.86$

9628 11/21/2019 Town of Firestone Firestone Surcharge Fee 2,025.40$

9621 11/21/2019 Municipal Treatment Equipment Operations and Maintenance 1,903.79$

9626 11/21/2019 Starr & Westbrook PC Inclusions/Easements/Liens 1,834.07$

9606 11/21/2019 Brand X Hydrovac Services Cty Rd Improvements 1,755.00$

2276 11/7/2019 Frontier Business Products Office Expense 1,713.06$

2275 11/7/2019 CTL THOMPSON INC. Office Expansion 1,626.25$

9577 11/7/2019 AJ Design Custom Countertops Office Expansion 1,625.00$

9630 11/21/2019 Williams and Weiss Consulting, LLC Engr/CAD/Prof Expenses 1,450.00$

2286 11/7/2019 UNCC Locate Expense 1,445.56$

9614 11/21/2019 Interstate Billing Service Vehicle Expense 1,420.82$

2299 11/22/2019 AT&T Mobility Communications Expense 1,414.84$

2278 11/7/2019 Loveland Ready-Mix Concrete Inc. System Repairs & Maintenance 1,405.00$

Little Thompson Water DistrictCash Disbursements Detail


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2302 11/25/2019 Sam's Club Office Expense 1,132.11$

9584 11/7/2019 Employers Council Services Inc Memberships & Subscriptions 1,082.48$

9627 11/21/2019 The Remodeling Co. Office Expansion 1,050.00$

9619 11/21/2019 LG Everist Inc System Repairs & Maintenance 965.50$

2269 11/12/2019 XCEL Energy Operations - Utilities 801.30$

9578 11/7/2019 Batteries Plus Telemetry Expense 746.89$

2293 11/13/2019 Cintas Corporation #737 Bldg & Grnds Expense 726.34$

9581 11/7/2019 Caselle Inc Capital Projects-District 725.00$

9608 11/21/2019 City of Longmont Water Quality Expense 630.00$

9610 11/21/2019 CPS Distributors Office Expansion 584.60$

2285 11/22/2019 COMCAST Communications Expense 569.43$

2290 11/8/2019 Home Depot Credit Services Office Expansion 567.37$

9600 11/7/2019 VS Concrete Services Office Expansion 500.00$

9612 11/21/2019 Gerrard Excavating Inc Hydrant Deposit Refund 470.70$

9587 11/7/2019 Grainger Operations and Maintenance 454.00$

2304 11/27/2019 Town of Berthoud Bldg & Grnds Expense 415.37$

9609 11/21/2019 Construction Supply House Operations and Maintenance 391.70$

9599 11/7/2019 US Assure Insurance Svcs of Florida Insurance-Property & Casualty 379.00$

2290 11/8/2019 Home Depot Credit Services Operations and Maintenance 359.33$

2288 11/29/2019 Verizon Wireless Communications Expense 330.61$

9624 11/21/2019 Rocky Mtn Quick Lube Vehicle Expense 324.89$

9623 11/21/2019 PMM Advertising Elections, Hearings & Public 305.66$

2292 11/27/2019 United Power Inc Operations - Utilities 301.14$

2273 11/7/2019 Carter Lake Filter Plant North Plant Wall and HVAC 300.00$

2279 11/7/2019 Napa Auto Parts Operations and Maintenance 297.40$

9625 11/21/2019 SAFEChecks Office Expense 272.25$

9579 11/7/2019 Berthoud Ace Hardware Operations and Maintenance 255.84$

2271 11/5/2019 CenturyLink Communications Expense 230.72$

9597 11/7/2019 Rocky Mtn Quick Lube Vehicle Expense 230.54$

5003 11/7/2019 MI Sports Uniforms 202.50$

2284 11/7/2019 UMB Bank NA Office Expense 200.00$

2289 11/6/2019 John Deere Financial Uniforms 189.97$

2274 11/7/2019 Central Weld County Water District Purchased Water Expenses 162.13$

2289 11/6/2019 John Deere Financial Safety Expenses 150.00$

9582 11/7/2019 Consolidated Home Supply Ditch Water Rights Adjudication 150.00$

9615 11/21/2019 Jax Outdoor Gear Safety Expenses 149.99$

9631 11/21/2019 Workwear Store Uniforms 134.97$

9605 11/21/2019 Bowman Construction Supply System Repairs & Maintenance 130.08$

9620 11/21/2019 Mobile Lab Safety Expenses 125.00$

9593 11/7/2019 Mobile Lab Safety Expenses 120.00$

2301 11/25/2019 Tractor Supply Credit Plan Uniforms 116.95$

9607 11/21/2019 B-Town Automotive Vehicle Expense 101.77$

2303 11/25/2019 Cintas Corporation - First Aid Supplies Safety Expenses 101.38$

9617 11/21/2019 Larimer County Engineering Dept. Permit Expense 100.00$


2290 11/8/2019 Home Depot Credit Services System Repairs & Maintenance 90.77$

9588 11/7/2019 Jax Outdoor Gear Uniforms 70.88$

9598 11/7/2019 Sportsmans Warehouse Uniforms 60.00$

2290 11/8/2019 Home Depot Credit Services Safety 37.83$

9590 11/7/2019 Larimer County Clerk & Recorder Inclusions/Easements/Liens 36.00$

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2300 11/25/2019 City of Loveland Water & Power Purchased Water Expenses 31.23$

9591 11/7/2019 Larimer Cty False Alarm Reduct Office Expense 25.00$


2287 11/8/2019 UPS Office Expense 14.44$

Total Operations 2,760,002.52$

Payroll

Check No Check Date Payee Description Amount

1738 11/14/2019 EFTPS FICA/FWH Tax Deposit Pay Period: 11/10/2019 24,387.01$

1739 11/14/2019 CDOR CO State Withholding Tax Pay Period: 11/10/2019 3,514.00$

1740 11/14/2019 COLONIAL LIFE INSURANCE Voluntary Life Pay Period: 11/10/2019 335.70$

1741 11/14/2019 CCOERA 401 Contributions Pay Period: 11/10/2019 10,593.45$


1743 11/14/2019 TASC FLEX DEPENDENT CARE Pay Period: 11/10/2019 299.99$

1744 11/14/2019 TASC HEALTH SAVINGS ACCOUNT Pay Period: 11/10/2019 1,701.78$

1745 11/14/2019 FAMILY SUPPORT REGISTRY Child Support Remittance Pay Period: 11/10/2019 223.99$

1746 11/25/2019 EFTPS FICA/FWH Tax Deposit Pay Period: 11/24/2019 23,321.33$

1747 11/25/2019 CDOR CO State Withholding Tax Pay Period: 11/24/2019 3,451.00$

1748 11/25/2019 CEBT Employee Insurance Pay Period: 11/24/2019 42,592.85$

1749 11/25/2019 CCOERA 401 Contributions 401 Pay Period: 11/24/2019 10,593.47$


1751 11/25/2019 TASC FLEX DEPENDENT CARE Pay Period: 11/24/2019 299.99$

1752 11/25/2019 TASC HEALTH SAVINGS ACCOUNT Pay Period: 11/24/2019 1,701.78$

1753 11/25/2019 FAMILY SUPPORT REGISTRY Child Support Remittance Pay Period: 11/24/2019 223.99$

9299-9332 11/14/2019 Direct Deposit Pay Period 10/27/2019-11/10/2019 65,573.87$

9333 11/14/2019 Gallivan, Kathleen M October Board Meeting 110.33$

9334 11/14/2019 Bukowski, Paul H October Board Meeting 98.49$

9335 11/14/2019 Szmyd, William R October Board Meeting 103.71$

9336 11/14/2019 Martens, Edward M October Board Meeting 105.11$

9337 11/14/2019 Brandt, Larry R October Board Meeting 109.05$

9338 11/14/2019 Brandenburg, Steven T October Board Meeting 100.93$

9339 11/14/2019 McMurtrey, Emily J October Board Meeting 102.31$

9340-9373 11/27/2019 Direct Deposit Pay Period 11/11/2019-11/24/2019 64,469.85$ Total Payroll 270,333.00$

Total Cash Disbursements 3,030,335.52$

15



Item Number: 5.4

Staff: Judy Dahl, Business Manager

Subject: Discussion of the Financial Reports.

Staff Recommendation: Staff recommends acceptance of the November Financial Reports.

Discussion:

OPERATING FUND:

Operating Revenue – We have collected $8,232,210 which is $517,039 less than budgeted, mainly due to more rain than anticipated.

Operating Costs – We have spent $8,783,093 which is $419,140 less than budgeted.

Operating Gain (Loss) – We have an operating loss of $550,883 which is $97,899 more than the YTD budget and $154,940 more than the annual adopted budget.

NON-OPERATING FUND:

Non-Operating Revenue – We have collected $8,805,706 which is $5,406,086 more than budgeted. We have received $5,236,000 for the PRPA Water Sale.

Capital Costs – District – We have spent $8,448,035 which is $1,248,314 more than budgeted. The $5,200,000 for the PRPA Water Rights Purchase.

Detail of the year to date District Capital Project Expenses:

Capital Project Expense Actual YTD

Annual Budget

Arkins Tank $303,270 $95,000 Beacon Meter Upgrade Project $11,315 $3,050,000 Campion Water Line Replacement $0 $110,000 County Road Improvements $29,623 $150,000 Dry Creek Feasibility $33,238 $85,000 Service Connection Expense $116,638 $138,000 Small Line Abandonment $361 $72,000 Taft & County Rd 17 $27,258 $170,000 WCR 34/WCR13 $118,065 $400,000 WCR 54/WCR17 $7,608 $200,000 West First Street $56,219 $641,000 Vehicle Replacement Program $212,630 $267,517 Furniture & Equipment $19,510 $45,200 Miscellaneous Equipment $8,845 $24,000 Operations Equipment $97,075 $105,784 Office Expansion $602,603 $150,000 Water Rights – CBT $1,183,815 $762,240 PRPA Windy Gap Water Shares $5,000,000 $0 Water Rights – Windy Gap $538,889 $540,000 Water Rights Adjudication $81,073 $300,000 Total Capital Projects – District $8,448,035 $7,305,741 16

Agenda Item Summary 5.4 2

Capital Expenses - Joint: We have spent $494,741 which is $123,741 more than budgeted.

Detail of the year-to-date Joint Capital Project Expenses:

Non-Operating Gain (Loss) – We have a net non-operating loss of $137,070 which is $4,034,031 less than budgeted. We anticipated a YTD loss of $4,171,201.

CHANGE IN WORKING CAPITAL:

Year-To-Date Change in Working Capital

YTD Actual YTD Budget YTD Comp

Budget/Actual 2019 Adopted

Annual Budget

Operating Gain (Loss) $(550,883) $(452,984) $(97,899) $(395,943)

Non-Operating Fund Gain (Loss) $(137,070) $(4,171,101) $4,034,031 $(4,019,901)

Total Gain (Loss) $ (687,953) $(4,624,085) $3,936,132 $(4,415,844)

Capital Project Expense Actual YTD

Annual Budget

CLFP Non-Budgeted Capital $0 $0 CLFP Membrane Replacement $319,370 $353,500 CLFP Drying Bed 1 Relocation $14,153 $0 CLFP Permanent Orthophosphate System $19,231 $0 CLFP North Plant Wall and HVAC $77,764 $0 7 MGD Water Tank $63,015 $0 Vehicles & Equipment – Joint $1,208 $17,500

Total CLFP Capital Project Expense $494,741 $371,000

17

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

$5,500,000

$6,000,000

$6,500,000

$7,000,000

$7,500,000

$8,000,000

$8,500,000

$9,000,000

$9,500,000

$10,000,000

$10,500,000

$11,000,000

$11,500,000

$12,000,000

$12,500,000

$13,000,000

$13,500,000

$14,000,000

$14,500,000

$15,000,000

$15,500,000

$16,000,000

$16,500,000

$17,000,000

$17,500,000

$18,000,000

LITTLE THOMPSON WATER DISTRICT2019 WORKING CAPITAL GRAPHICAL COMPARISON

18

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

11,000,000

2019 OPERATING REVENUE & EXPENSE CUMULATIVE

BUDGETED REVENUE BUDGETED EXPENSE ACTUAL REVENUE ACTUAL EXPENSE

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

10,000,000

2019 NON OPERATING REVENUE & EXPENSE CUMULATIVE

BUDGETED REVENUE BUDGETED EXPENSE ACTUAL REVENUE ACTUAL EXPENSE

19

Current Current Month 2019 2019 YTD 2019Month Month Comp YTD YTD Comp AdoptedActual Budget Bud/Act Actual Budget Bud/Act Budget

OPERATING REVENUEWater Revenue - Base Fee 230,863 229,789 1,074 2,502,953 2,516,597 (13,644) 2,746,912 Water Revenue - Tier I 91,524 85,951 5,573 1,062,931 1,078,830 (15,899) 1,159,642 Water Revenue - Tier II 66,286 59,408 6,878 1,625,057 1,739,268 (114,211) 1,783,016 Water Revenue - Tier III 25,666 22,435 3,231 974,976 1,031,152 (56,176) 1,049,259 Water Revenue - Tier IV 77,324 74,679 2,645 1,461,520 1,450,283 11,237 1,527,695 Wholesale Water Revenue 3,605 35,569 (31,964) 179,344 465,932 (286,588) 519,224 Water Rental Revenue 810 - 810 53,561 20,000 33,561 20,000 Bulk Water Revenue 13,627 27,500 (13,873) 258,070 332,500 (74,430) 360,000 Other Revenue 4,874 5,200 (326) 49,606 56,575 (6,969) 61,650 Windy Gap Firming Passthrough - - - - - - 58,112 Total Operating Revenue 514,580 540,531 (25,951) 8,232,210 8,749,249 (517,039) 9,285,510

OPERATING EXPENSESWater Treatment 85,117 111,584 (26,467) 1,045,976 1,057,057 (11,081) 1,153,779 Distribution System 47,500 64,225 (16,726) 781,649 799,975 (18,326) 855,100 General & Admin 47,120 35,805 11,315 594,486 584,130 10,356 631,360 Engineering 17,197 15,837 1,360 63,055 290,707 (227,652) 301,544 Assessments 193 300 (107) 513,095 683,639 (170,544) 683,939 Joint Operations 338 - 338 7,853 51,000 (43,147) 51,000 Employee costs 267,299 276,960 (9,661) 3,255,433 3,214,105 41,328 3,483,111 Debt Service 2,225,853 2,225,889 (36) 2,521,545 2,521,620 (75) 2,521,620 Total Operating Expenses 2,690,616 2,730,600 (13,517) 8,783,093 9,202,233 (419,140) 9,681,453

Operating Gain(Loss) (2,176,036) (2,190,069) (12,434) (550,883) (452,984) (97,899) (395,943)

NON OPERATING REVENUETap Fees - Current Year 67,000 162,500 (95,500) 1,682,000 1,787,500 (105,500) 1,950,000 Cash In Lieu Water Rights 47,600 63,520 (15,920) 652,000 698,720 (46,720) 762,240 Tap Installation Revenue 6,600 11,500 (4,900) 148,325 126,500 21,825 138,000 Water Right Revenue - - - - - - Interest Income 32,649 12,500 20,149 272,120 137,500 134,620 150,000 Gain(Loss) Sales of Assets - - - 21,897 - 21,897 - Native Water Dedication 25,200 - 25,200 78,530 - 78,530 - Contrib Water Court Fees - - - - - - - Other Fees 75,209 6,100 69,109 175,945 109,400 66,545 115,600 PRPA Windy Gap Water Shares - - - 5,236,000 - 5,236,000 - Windy Gap Firming Project - - - 538,889 540,000 (1,111) 540,000 Total Non Operating Revenue 254,258 256,120 (1,862) 8,805,706 3,399,620 5,406,086 3,656,840

NON OPERATING EXPENSESCapital Projects - District 10,972 217,500 (206,528) 703,594 5,093,500 (4,389,906) 5,111,000 Vehicles and Equipment 120,752 - 120,752 940,664 592,501 348,163 592,501 Water Rights Purchase 311,000 63,520 247,480 1,183,815 698,720 485,095 762,240 PRPA Windy Gap Shares - - - 5,000,000 - 5,000,000 - Windy Gap Firming Project - - - 538,889 540,000 (1,111) 540,000 Water Rights Adjudication 0 25,000 (25,000) 81,073 275,000 (193,927) 300,000

Total Capital District 442,724 306,020 136,704 8,448,035 7,199,721 1,248,314 7,305,741

Capital Projects - Joint 8,860 - 8,860 494,741 371,000 123,741 371,000

Total Non Operating Expenses 451,585 306,020 145,565 8,942,776 7,570,721 1,372,055 7,676,741

Non Operating Gain(Loss) (197,327) (49,900) (147,427) (137,070) (4,171,101) 4,034,031 (4,019,901)

Net Gain(Loss) (2,373,363) (2,239,969) (159,861) (687,953) (4,624,085) 3,936,132 (4,415,844)

LITTLE THOMPSON WATER DISTRICTINCOME AND EXPENSE SUMMARY

FOR MONTH ENDING November 30, 2019

12/5/2019 9:07 AM J:\csldata\Xcel\2019 Financial Statements Page 420

Prior YTD ActualMonth 2019 2018

CURRENT ASSETSBoard Designated Reserves 13,990,771$ 12,327,224$ 12,569,436$ Legally Restricted Reserves 922,102$ 922,102$ 1,161,964$ Cash In Lieu of Water Rights 1,242,279$ 978,879$ 1,510,694$

Total Cash & Cash Equivalents 16,155,152$ 14,228,204$ 15,242,094$

ACCOUNTS RECEIVABLEA/R - Water Revenue 856,979$ 597,542$ 541,613$ A/R - Miscellaneous 143,020$ 68,344$ 26,192$ Tap Receivable -$ -$ 16,857$ Accrued Interest Receivable 34,961$ 162,319$ 15,000$ Reimbursable Expenses 78,890$ 125,222$ 15,000$

Total Accounts Receivable 1,113,850$ 828,205$ 599,662$

OTHER ASSETSInventory 217,035$ 222,153$ 229,918$ Prepaid Expenses 21,506$ 21,506$ 22,905$ Debt Issuance Costs (10,306)$ (10,306)$ (10,306)$

Total Other Assets 228,234$ 233,352$ 242,517$

CAPITAL ASSETSCLFP Plant Investment 3,625,039$ 3,625,039$ 3,625,039$ CLFP Equity Joint Venture 7,432,221$ 7,432,221$ 7,432,221$ Dry Creek Reservoir 6,508,922$ 6,508,922$ 6,508,922$ Distribution System 68,781,205$ 68,781,205$ 65,216,514$ Easement Rights 454,124$ 454,124$ 454,124$ District Land 1,052,341$ 1,052,341$ 1,052,341$ District Property 9,563,924$ 9,563,924$ 9,563,924$ Auto/Office/Ops Equipment 2,063,371$ 2,063,371$ 2,063,402$ Construction in Progress -$ 3,564,660$ Accumulated Depreciation (30,127,059)$ (30,127,059)$ (30,127,060)$ Water Rights 65,846,631$ 65,846,631$ 65,846,631$

Total Capital Assets 135,200,719$ 135,200,719$ 135,200,719$

TOTAL ASSETS 152,697,955$ 150,490,481$ 151,284,992$

CURRENT LIABILITIESAccounts Payable 266,998$ 432,887$ 539,387$ P/R, Taxes, Benefits Payable 277,189$ 277,189$ 277,247$ Bond/Loan Interest Payable 21,978$ 21,978$ 21,978$ Current Portion Long Term Debt 2,257,811$ 2,257,811$ -$

Total Current Liabilities 2,823,975$ 2,989,864$ 838,611$

LONG TERM LIABILITIESBond/Loan Principal 8,898,756$ 8,898,756$ 11,156,567$ Bond Deferred Loss (Premium/Discount) (127,659)$ (127,659)$ (127,659)$

Total Long Term Liabilities 8,771,097$ 8,771,097$ 11,028,908$

TOTAL LIABILITIES 11,595,072$ 11,760,960$ 11,867,519$

NET ASSETSNet Assets 139,417,473$ 139,417,473$ 128,150,304$ Net Gain(Loss) 1,685,410$ (687,953)$ 11,267,169$

Total Net Assets 141,102,883$ 138,729,521$ 139,417,473$

TOTAL LIABILITIES & NET ASSETS 152,697,955$ 150,490,481$ 151,284,992$

LITTLE THOMPSON WATER DISTRICTBALANCE SHEET

November 30, 2019

12/5/2019 9:07 AM J:\csldata\Xcel\2019 Financial Statements Page 221



Item: 6.1


Subject: Carter Lake Filter Plant (CLFP) Staff Recommendation: Informational only

Discussion:

Rick is out of town until Tuesday December 10 and no board packet will be issued until his return.

Tank bids were submitted November 19. Bids were received from 8 contractors. Steel tank bids for the complete package ranged from $6.06M to $7.11M. Concrete tank bids for the full project ranged from $7.73M to $8.26M. It appears that the low bidder is Connell Resources for the steel tank option at $6.06M. Award status is unknown at this time.

22



Item: 6.2


Subject: St. Vrain Water Authority (SVWA) Staff Recommendation: Informational only

Discussion:

At the meeting held November 18, the board elected officers and authorized an engagement letter for Collins, Cockrel and Cole to be the Authority’s legal counsel. Mr. Tim Flynn will represent the Authority from the firm.

The officers are as follows: President: Julie Svaldi Vice President: Julie Pasillas Secretary: David Lindsay Treasurer: Frank Jimenez

The next meeting is December 9, 2019. On the agenda budget approval and discussion about funding agreements, rules and regulations, banking, insurance, and IGA’s.

23



Item: 6.3


Subject: Presentation of Proposed 2020 District Goals and Objectives

Staff Recommendation: None Required

Discussion: This list of high-level objectives for the District considers the goals as presented within the budget developed for 2020 and our current activities/work plans.

Goals and Objectives • Raw Water Supply Planning

o Evaluation of Storage, Drought Planningo Handy Ditch Company Change Caseo Consolidated Home Supply Change Caseo Conservation – Don’t waste water policy, soil amendment rebate to existing

customerso Impacts of the Urban Tapo Raw Water Irrigation Study

• Treatment and Transmission Master Planningo District Distribution Master Plan Updateo Evaluate Treatment locations with CWCWD

• Long Range Financial Planning• Relationships with Other Entities

o Loveland IGAo St. Vrain Water Authority IGA

• Rules and Regulations Updateso Section 3: Water Tapso Section 6: Waterline Specificationso Section 8: Main Line Extension Policies and/or Developer Agreemento Section 15: Fees, Rates and Water Dedication

• Operations and Technologyo Continue scanning tap files and data managemento Beacon Meter Technologyo Capital Projectso Vulnerability Assessment

OTHERS PER BOARD DIRECTION

24



Item: 6.4


Subject: Introduction to the District Letter Staff Recommendation: INFORMATION ONLY

Discussion: As requested at the November 14, 2019 Regular Meeting, I have made preliminary updates to the Introduction to the District letter. System data and financial information will be confirmed before the letter is finalized. Please review the attached draft copy and advise staff of your comments at the meeting.

25

Intro to Little Thompson Water District for new Board Members

1. Summary of the Little Thompson Water District(a) Our Water District was started in 1960 as a Special District.(b) We supply high quality drinking water to 8,500 tap holders and growing at 3.5% per

year in the areas between Loveland, Berthoud, Johnstown and Firestone includingthe Town of Mead where we are the sole water provider.

(c) The District has:1. 610 miles of pipes from 1” to 42” diameter spread over 300 square miles,2. ten water tanks with a total capacity of 18.6 million gallons,3. seven pump stations with a total capacity of 2,180 gallons per minute,4. the Carter Lake Filter Plant (CLFP), consisting of two water treatment plants,5. and Dry Creek Reservoir.

A. The CLFP and Dry Creek Reservoir are equally owned by the District andCentral Weld County Water District (CWCWD).

B. The South Plant at CLFP uses sand and carbon filter beds, capacity of 20million gallons per day, built in 1993 and expanded in 2000.

C. The North Plant at CLFP uses membrane filters, capacity 28 million gallonsper day, built in 2007.

D. Total net capacity is 48 million gallons per day, the District’s share of thiscapacity is 24 million gallons per day.

(d) District management has projected this will give us adequate drinking watertreatment capacity until approximately 2023 at which point upgrades will becompleted to provide treatment capacity until approximately 2037.

(e) Dry Creek Reservoir has a capacity of 9,617 acre-feet which is shared equally withCWCWD in order to provide a level of drought protection.

(f) The District is a participant in the St. Vrain Water Authority (SVWA), along with theTown of Firestone, which will treat waters near the St. Vrain River for the Districtto supply to future customers.

2. The Board(a) Seven members represent every part (Ward) of the District. The board is charged

with setting District policy.(b) Each Board Member is elected by all tap holders, but represents their own ward.(c) Each Board Member serves a 4-year term and is term limited to two 4-year terms.(d) The Board President, Vice President and Treasurer are elected by the board.(e) Three Board Members are elected by the board to the Carter Lake Filter Plant Board

(along with three CWCWD Board Members).(f) One Board Member is elected by the board to the SVWA Board (along with four

members from the Town of Firestone).(g) The President and the District Manager set the agenda for the next Board Meeting

approximately one week before.(h) Agenda items can be added for discussion by any Board Member either by

consultation with the President or the District Manager before or during the

26

Introduction for New Board Members, Page 2

meeting, or by action of the Board at a meeting. (i) Any phone call or e-mail involving three or more Board Members constitutes an

official meeting and subject to all State regulations.(j) Any e-mail, even between two Board Members, on District matters is a public

document and can be requested by anyone at any time.(k) The District Manager, in consultation with the Board President, prepares the Board

Packet. Any Board Member may request items be added to the packet fordiscussion.

(l) Come to all Board Meetings prepared with questions on any part of the Board Packetand with ideas for consideration to be adopted as District policy.

(m) You may have questions about items included in the Board Packet. Feel free tocontact the Manager, President or other Board Members for clarification before themeeting.

(n) Each month the Treasurer samples some checks written to cover various expensesthe District has incurred, as recommended by the independent CPA annual audit.

3. The Staff(a) The staff is charged with implementing the policy set by the Board.(b) District Manager (Amber Kauffman) serves at the pleasure of the Board, who also

sets her salary.1. She organizes every aspect of the District with a staff of 32.

(c) Business Manager (Judy Dahl) reports to the District Manager.1. Manages all the finances, annual budget, prepares documents for the annual

audit, HR, runs elections, oversees Customer Service and much more.(d) District Engineer (Brad Eaton) reports to the District Manager.

1. Manages the Engineering Department, supervises capital projects, checks withstate and federal regulations, future infrastructure needs, GIS and much more.

(e) Water Resource Engineer (Nancy Koch) reports to the District Engineer.1. Checks the water supply will meet demand, water dedication levels, water

rights and much more.(f) Operations Manager (Ken Lambrecht) reports to the District Manager.

1. Manages all water lines and repairs, water quality, IT, safety, buildingmaintenance and much more.

(g) Recording Secretary (Judy O’Malley) reports to the Business Manager.1. Assists with Board relations, writes the Board Meeting Minutes, manages website

and other communications, processes Petitions for Inclusion and Exclusion andmuch more.

4. Source of our water(a) Currently all our treated water supply originates from Northern Water (Northern

Colorado Water Conservancy District) via the Colorado-Big Thompson Project andWindy Gap project, both of which they manage and operate.1. They collect water from the Colorado River and snow melt from Lake Granby.2. This all flows through the Adams Tunnel to Lake Estes then the Big Thompson

river and finally to Carter Lake, where we pick it up at our water treatmentplant.

27


(b) We are also a participant in the Windy Gap Firming project, which will extendsurety of our Windy Gap water supplies by delivering Windy Gap water from theColorado River into the planned Chimney Hollow Reservoir through the Colorado-Big Thompson Project.

(c) We also own some native (river) irrigation water, which we are working to convertinto drinking water use. This requires a ruling from the Water Court and additionalinfrastructure improvements.

5. Conservation(a) We need to stretch our WATER, our most precious commodity, as far as we can. We

offer a cash rebate for tilling compost into the landscape area, and landscapingwith water saving plants. We offer sprinkler audits to encourage efficient use ofcontrollers and lawn size. We continually use outreach to further these efforts toour customers.

6. Finance(a) At the November 14, 2019 Board Meeting we adopted a budget of $9.3 million for

2020.(b) The District historically took on long term bonds to pay for the expansion of the

South Plant of the CLFP, the building of the North Plant and construction of DryCreek Reservoir.

(c) Due to the payoff of one of our loans in 2019 our Debt Service will average about$1.3 million annually until 2021, in 2022 it will drop to $1 million through 2026.The debt Service Schedule does not include possible financing in 2022 of$15,000,000 for Pretreatment. If no additional debt is issued our final payment in2027 will be $800,000. Debt Service is funded partially by the base fee componentof the rates. The remainder is funded by water rate revenue and non-operatingrevenue.

(d) We have also allocated the following funds:1. Future Capital Projects $5,388,700 66.2% 2. Legally Required Reserves $656,000 8.0% 3. Water Resource Fund $755,500 9.2% 4. Cash Flow Fund $927,400 11.4% 5. Debt Service Payment Fund $334,000 4.1% 6. Vehicle Replacement Fund $86,300 1.1%

(e) Current and previous Boards have left the District in a very sound financialcondition. That is the legacy to YOU and future boards.

7. Suggested Learning Sources(a) Northern Water, their Colorado-Big Thompson and Windy Gap projects, visit their

Conservation Gardens, take their system tours and attend their Water UsersMeetings.

(b) Attend all Tri City – Tri District annual meetings.(c) Attend the annual Special District Association (SDA) Conference and get a copy of

their Board Member handbook.(d) Learn from Colorado Foundation for Water Education.

28


(e) Listen to the Colorado Water Conservation Board and their Colorado Water Plan.

We hope this is a good introduction to our Water District. Your water education has just begun.

At first it will seem you are trying to get a drink from a fire hydrant, but persevere it will be fun.

Bill Szmyd January 2020

29



Item: 7.1


Subject: District Manager’s Report.

Managers Meeting Due to the holidays and vacation Stan and Rick and I were unable to schedule a manager meeting in the past month. We have tentatively scheduled the next manager’s meeting for January 7, 2020.

FEMA Reimbursement Before Mike left, he made sure all the paperwork for the flood repairs of 2013 were complete. On November 21 a payment of $75,000 for PW 323 was made for flood repairs in Weld County (total reimbursement recommended by the State is $106,022.30). Final payment for the balance of the reimbursement won’t be made until FEMA’s review is complete.

Employee Holiday Lunch: Our Employee Holiday Lunch is scheduled for Friday, December 13 at Bradford’s in Berthoud. We will close the office at 11:00 a.m. and meet for lunch. We will remain closed for the remainder of the day. Our on-call worker will handle any calls that need attention.

Board Holiday/New Year Party: Based on availability, the Board holiday party will be scheduled for January 17, 2020. Details to come!

Windy Gap Firming Project: On Thursday, December 5, the Northern Board approved the construction contract for the selected contractor for the construction of Chimney Hollow in the amount of $485,365,000. Construction is anticipated to begin late 2020 pending litigation in federal court being resolved. The attached press release was made by Northern.

30

Date: Dec. 6, 2019

CONTACT: Jeff Stahla, Public Information Officer

970-622-2331/970-646-5815

[email protected]

Barnard Construction Inc. chosen to build Chimney Hollow Reservoir

BERTHOUD – The Board of Directors of the Northern Water Municipal Subdistrict has chosen a contractor to build Chimney Hollow Dam.

Barnard Construction Inc. of Bozeman, Mont., will enter into a $485.4 million contract that calls for the construction of a 355-foot-tall asphalt-core dam in the valley west of Carter Lake in southern Larimer County. The board voted unanimously to approve the contract during its meeting held Thursday at Northern Water’s offices in Berthoud.

When completed, the newly constructed dam will establish Chimney Hollow Reservoir, the 90,000 acre-foot water storage component of the Windy Gap Firming Project. The reservoir will provide a portion of the water supplies needed in the future for 11 water providers and a utility.

“This contract marks an important milestone for the future of the water providers participating in the Windy Gap Firming Project,” Northern Water General Manager Brad Wind said. “Construction of Chimney Hollow Dam and Reservoir will offer assurance to water managers that they will have the water their residents need for the next generations as well as fulfill key elements of the Colorado Water Plan.”

The participants in the Windy Gap Firming Project are paying for the construction.

For the participants, the selection of a contractor marks an important milestone in the development of future water supplies in Northern Colorado. Planning for the reservoir began in 2003, culminating with a successful federal Record of Decision on the project in May 2017.

While a group of environmental organizations has sued the two federal agencies that issued the Record of Decision allowing the reservoir, issuance of a construction contract will allow work to proceed quickly if a favorable lawsuit outcome is achieved. The contract approved Thursday calls for administrative work, such as planning and logistics, to begin in January. If the Bureau of Reclamation and Army Corps of Engineers are successful in federal court, construction at the site could begin as early as May.

31

Barnard Construction Inc. has a long history of major water infrastructure projects. They include work such as the Keeyask Generating Station, a series of dams and dikes that will generate hydropower for communities in Manitoba, Canada, and a new reservoir in Central Florida to help protect water quality in the St. Lucie Estuary.

The construction of Chimney Hollow Reservoir will present challenges not faced by the builders of nearby reservoirs such as Carter Lake and Horsetooth Reservoir. Unlike the dams that hold back those reservoirs, which have impermeable clay cores at their centers, Chimney Hollow Dam will have a core made of flexible asphalt. While such asphalt-core dams are common in Europe, Chimney Hollow Dam will be only the second in the United States to have that feature. Barnard Construction Inc. will employ a subcontractor with experience in building asphalt core dams.

The outer shell fill material for the dam will be quarried from the property that will house the reservoir, and that quarry will be below the water line when the reservoir is filled.

Construction is estimated to take about four years, and the reservoir will fill as the hydrology allows. When water levels reach a point at which recreation is feasible at the reservoir, Larimer County will manage the water recreation as well as the trails above the shoreline that will connect to a larger network of trails throughout the area.

In addition to the main Chimney Hollow Dam, Barnard Construction Inc. crews will build a 40-foot-tall saddle dam at the south end of the valley, and other associated facilities including access roads, outlet works, and a valve house.

Although construction of Chimney Hollow Dam will occur in Larimer County, its largest environmental improvement effort will be built in Grand County on the west side of the Continental Divide. The $18 million Colorado River Connectivity Channel will create a new channel for the Colorado River that skirts around the Windy Gap Dam and connects the ecosystems above and below Windy Gap Reservoir. Other environmental enhancements are planned along areas that were damaged in the 2013 Front Range Flood, as well as improvements to the wastewater treatment plant serving the Fraser River Valley.

Because of the cooperation between the project participants and West Slope governments and environmental groups, the project received the endorsement of Gov. John Hickenlooper and is consistent with the efforts outlined in the Colorado Water Plan.

-30-

About the Windy Gap Participants:

The Windy Gap Firming Project participants include 11 water providers and one utility in Northern Colorado, serving hundreds of thousands of residents. Participants include Broomfield, Longmont, Loveland, Greeley, Erie, Little Thompson Water District, Superior, Louisville, Lafayette, Fort Lupton, Central Weld County Water District and the Platte River Power Authority.

32



Item: 7.2 District Engineer Report

Staff: Brad Eaton, District Engineer

Subject: December Board Meeting, Engineering Report. Staff Recommendation: For Information.

Discussion:

Request for service activity - November 2019: COMMITMENT REQUESTS: 9 taps, 2019 TOTAL - 2398 (2018 TOTAL: 1,454)

2019 CAPITAL CONSTRUCTION PROJECTS NOTES: 2019 BUDGET/CONTRACT:

ARKINS TANK LINING Project is complete and the tank was returned to service. $95,000 / 303,452

TAFT AVENUE The project was awarded to Gopher Excavation on November 18th, 2019 for $101,471. The project is expected to start later this month with completion scheduled for February 14th, 2020.

$ 170,000 / $ 101,471 -

WEST 1ST STREET Plans are complete. Bidding / construction has been moved to next year due to the WCR 50 waterline replacement project.

$ 641,000 / -

WCR 54/WCR 17 IMPROVEMENTS Both the design and utility relocation agreement with Weld County are complete. Weld county has agreed to pay for all costs related to relocating LTWD infrastructure in exchange for existing easements that could not be replaced. We expect to bid the project in December, with utility relocation to begin after the first of the year and completion by mid-April of 2020.

$ 200,000 / -

CAMPION WATER LINE DESIGN Transmission line replacement design. RFP pending, with design expected to begin in the first quarter of next year.

$ 110,000 / -

WCR 34/WCR 13 IMPROVEMENTS The project is complete, and the intersection has been reopened to the public.

$ 400,000 /$352,000

DRY CREEK RESERVOIR MASTER PLANNING Reservoir Master Planning $ 85,000 / -

BEACON METER UPGRADE PROJECT Replace residential meters in District –Implementation deferred to 2020 pending resolution to equipment reliability issues.

$ 3,050,000 / -

BUILDING EXPANSION Remodel of the modular building continues with substantial progress on both the interior and exterior. The firewall issue has been resolved with Larimer County and construction of the firewall is well under way.

$ 150,000 / -

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2019 CAPITAL CONSTRUCTION PROJECTS NOTES: 2019 BUDGET/CONTRACT:

COUNTY ROAD PROJECTS – WCR 50, 8-INCH AC WATERLINE

Driven by Johnstown’s paving project which has been rescheduled for spring of 2020. Waterline design is complete with bidding planned for December, followed by construction beginning in early 2020 with completion by early spring.

$ 150,000 / EST. 686,400-

SMALL LINE IMPROVEMENT PROJECTS Ongoing budget item $ 72,000 / -

Other ongoing District and development projects:

Barefoot Lakes: Filing 4 and Filing 1, 3rd Replat is under construction. Filing 5 1st submittal review is complete, and revisions are pending. Horizon Hills (242 lots): 16-inch transmission line plans revised, and review is complete. Owner has purchased water. Sorrento (465 lots): Waterline construction for filing 1-3 and offsite 12” waterline in WCR 32 substantially complete. Waterline construction in WCR 5 has been delayed due to weather and is expected to begin the week of 12/9. Red Barn (457 lots): The second submittal of construction plans have been reviewed and revisions are pending. Highlands (220 lots): Waterline construction within filing #1 is now substantially complete. Mead Place (313 lots plus multifamily): Final Plat, third submittal review is complete, revisions pending. St. Acacius: Construction documents review is complete, revisions are pending. Raterink – Mead Warehouse: Final plans have been approved and grading has begun. St. Iglesia: Construction documents have been submitted and are under review.

42-Inch Transmission Line Relocation:Progress continues on schedule for the relocation of the 42-inch waterline at the intersection of SH 56 and I-25, despite recent weather challenges. In addition, the emergency interconnect projects are now substantially complete, well ahead of the 42-inch shutdown and tie-in scheduled to begin in mid-January 2020.

Other project information: Proposals for design services for the West I-25, 24-Inch Transmission Line Project from WCR 38 to WCR 28, funded by Brookfield, are scheduled to be received on December 17th, 2019 followed by consultant selection anticipated for January 17th, 2020.

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GIS ProgressShots on Main equates to lines GPS’d during initial construction or during a repair/pothole

Progress as of December 1, 2019

For Comparison: Data from December 2018 Board Meeting

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Agenda Item Summary

Little Thompson Water District

Date: DECEMBER 12, 2019

Item: 7.3 WATER RESOURCES MANAGERS REPORT

Staff: NANCY KOCH, WATER RESOURCES MANAGER

Subject: NOVEMBER WATER USE Staff Recommendation: INFORMATION ONLY

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Thanksgiving Snowstorm Brings Colorado River Snowpack to 109 Percent of Normal

December Precipitation Predicted to be Above Average

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Item: 7.4 Operations Manager’s Report and Water Quality Update

Staff: Ken Lambrecht, Operations Manager

Subject: Operations and Water Quality Report Staff Recommendation: None.

Discussion: Information for the Board of Directors

Locate Requests:

Leak Repairs:

200

400

600

800

1000

1200

1400

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2019

2018

8 Yr Ave

0

5

10

15

20

25

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2019

2018

8 Yr Ave

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Monthly Water Quality Report: Monthly Water Quality Samples: All monthly samples were within acceptable parameters. DBP2 Sampling: Results were within acceptable parameters. Lead & Copper Sampling: Waiting on results. Customer Taste & Odor Work Orders: Created

Date

Service Order Number

Customer Number

Service Address

City

Description

11/11/2019

12989

636.01

12225 WC 46

MILLIKEN

Cloudy Dirty

Flush: Water has been discolored for a week or more now. At the end of the line. (SH)

11/21/2019

13036

3143.01

5308 GARY DR

BERTHOUD

Cloudy Dirty

CLOUDY/DIRTY: Water has been milky since we did work on Gary Dr last week. Please check when you can.

Response: Found air in customer line. flushed hydrant in area. flushed customer service line burped quite a bit of air. spoke with customer Project Updates: Modular Office: Wrapping up the interior touch ups. Installing flooring Finish installing doors Work remaining – Breezeway. Projected completion date: Mid-January 2020 Beacon Meter Upgrade Project The project has been downsized and postponed until 2020. Valve Exercising 16.7% Complete.

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file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-276Um0-276%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-276Um0-276%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-008Um0-008%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-008Um0-008%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-276Um0-276%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-008Um0-008%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-276Um0-276%22%20file://ltserver04/Users/KLambrecht/Board%20Packet%20Memo/2019/Um0-008Um0-008%22%20

AGENDADASHBOARD5.1 MINUTES OF THE NOVEMBER 14 2019 REGULAR BOARD MEETING5.2 TAP LIST 6475.3 NOVEMBER 2019 DISBURSEMENTS REPORT5.4 NOVEMBER 2019 FINANCIAL REPORT6.1 CARTER LAKE FILTER PLANT6.2 ST VRAIN WATER AUTHORITY6.3 DISTRICT GOALS AND OBJECTIVES FOR 20206.4 INTRODUCTION TO THE DISTRICT LETTER7.1 DISTRICT MANAGER'S REPORT7.2 DISTRICT ENGINEER'S REPORT7.3 WATER RESOURCES MANAGER'S REPORT7.4 OPERATIONS MANAGER'S REPORT AND WATER QUALITY UPDATE

Documents

Directors: District Manager: Bill Szmyd, President Amber ......Dec 12, 2019 · Bill Szmyd, President Steve Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan -Crist Ed Martens