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Directions Leading you to Grant Success. Jennifer Hemmerich, MPA Cogent, LLC Grants Consultant, CEO. Cogent, LLC “Every thing a grant should be” Intro to Grants Funding Sources The Typical Grant Proposal Writing Need Program Design Identifying Outcomes Budget. - PowerPoint PPT Presentation
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Directions Leading you to Grant
Success
Jennifer Hemmerich, MPACogent, LLC
Grants Consultant, CEO
Agenda
• Cogent, LLC“Every thing a grant
should be”
• Intro to Grants– Funding Sources– The Typical Grant
• Proposal Writing– Need– Program Design– Identifying
Outcomes– Budget
• Where to seize the Opportunity– Internet Sources– Cogent
• Programs– Currently Available– Agencies to Watch– Non-traditional options
• Advice– Things to Consider– General Tips– Situations to Avoid
About COGENT, LLCThe Definition
• Cogent: (adjective) Telling, weighty powerfully persuasive;
– "a cogent argument"; – "a telling presentation"; – "a weighty argument"
• Also meaning potent, powerful having the power to influence or convince; – "a cogent analysis of the problem"; – "potent arguments"
About COGENT, LLCWhat We Do
• Connecting Industry, Communities, and Resources…– Grant research and analysis– Grant writing– Grant editing– Grant publications– Grant education and seminars
• …Bridging the Gap Between the Public and Private Sectors
www.cogentgrants.com
Grant Funding Sources
• Federal
• State
• Corporate & Foundation
• Other Programs & Sources
Intro to GrantsFunding Sources: Federal
• $400 billion nationally
• Tend to be large and restricted
• May go to states or directly to local municipalities and CBOs
• May be distributed based on competitive or formula basis
• May be subject to SPOC oversight(www.whitehouse.gov/omb/grants/spoc.html)
Intro to GrantsFunding Sources: State• May grant state funds or re-grant federal funds
• Typically funneled through a particular agency
• Forms differ by agency
• States differ in distribution
• Coordinates many Homeland Security-related Funds
Types of Funding: Competitive
• Six weeks from date of announcement to apply
• Request for proposals (RFP, NOFA, etc.) specifies application requirements
• Review & scoring against established criteria
• You must apply to be funded
• Not everyone who applies will be funded
Types of Funding: Formula
• Usually an annual deadline
• Requires forms to obtain funds
• No competitive scoring, but you may have to meet certain criteria
• Based on this criteria - funds are typically totaled (a formula)
Intro to GrantsFunding Sources: Foundation
• $24.5 billion nationally
• National foundations –
systemic reform
• Local foundations –
local impact
Intro to GrantsFunding Sources: Earmarks
• Little competition
• Assigned by/for Congress
• Associated with specific legislation
• Broad latitude in spending
• Primarily to nonprofits & municipalities
• A $28 billion reality
The Typical Grant
The Statute
• Assigns the grant to a department
• Defines program purpose and eligibility
• Authorizes funding
• Find bill info at www.congress.gov
or
http://thomas.loc.gov
The Typical Grant
Federal Register Posting• Official announcement of the grant
competition
• Provides deadline and contact information
• Posting will also occur on the relevant Department’s website
• http://www.gpoaccess.gov/fr/index.html
The Typical Grant
Program Guidance
• Complete description of the program
• Describes submission requirements
• Usually includes forms and specific directions for the application packet
• May include scoring guidelines
The Typical Grant The Review
• Usually 3-5 per proposal
• Made up of experts, practitioners, agency staff, or other appointees
• May receive limited training
• Extreme scorers are often statistically moderated
The Typical Grant Final Funding Decisions
• Proposals are ranked by score from highest to lowest
• May or may not be strictly peer reviewed
• May be more or less objective
• Political considerations (geographic, urban/rural) figure in at the end
Proposal WritingCommon Grant Elements
• Need (Why?)
• Program/Project Design (How?)
• Output/Outcome (What?)
• Budget (How much?)
• Reporting (When?)
Proposal Writing Submission Pieces
Proposals consist of:– Standard Forms– Table of Contents– Abstract/Project Summary– Project Narrative– Budget– Budget Narrative– Letters of Support
Abstract
• When to write it… FIRST or LAST?
• Less than one page
• Summarize key narrative points
– Who, what, where, when, how, and WHY
• Not usually scored, but often posted
Proposal Writing Need
• Statistical Facts that support project
• Needs Assessments (Surveys)
• Expert Testimony
• Mandates / Obstacles
** Give a clear sense of urgency **
Proposal Writing Program/ Project Design - Narrative
• Organization Background
• Summary
• Methods
• Evaluation
• Project Sustainability
Proposal Writing Identifying Outcomes
• Express in quantifiable terms
• Add timeframe this event will occur
• Avoid stating in terms of methods, activities, or processes
• Goals/Objectives that are realistic and achievable
Example: 90% increase in knowledge of the coastal make-up, in the next 12 months with the use of this software.
Proposal Writing Identifying Outcomes
• Input
• Activity
• Output
• Outcomes– Immediate– Intermediate– Long-term
Outcome Terminology
• Improved• Reduced • Increased• Changed • Modified• Altered
Benefits After the Grant has Finished
Examples of Outcome Process
Outcomes Indicators Targets Timeframe
Improved coordination w/ other first responders
Decreased Response time
Response time statistics
Immediately
Improved knowledge
Increase in area mapped
Region dimensions
Within one year
Proposal Writing Budget
Matching Requirements (if any)
In-kind Contribution
Estimated Expenses Staff Supplies / Equipment Travel Utilities
Indirect / Administrative Costs
Grant Angles GIS
• Conservation
• Transportation
• Emergency Response Mapping
• Economic Development Planning
• Research – Proof of Concept
Local Intelligence
GIS Grants(current)
• Flood Mitigation Assistance Program (FEMA)
Deadline: April 7th!• Homeland Security Preparedness
Technical Assistance Program (DHS)Deadline: April 9th!• Preservation & Access Reference Materials
Grants (NEH)Deadline: July 17th!
Local Intelligence
GIS Grants(agencies)
• National Science Foundation
www.nsf.gov
• National Oceanic & Atmospheric Admin.
www.ago.noaa.gov
• Dept of Transportation
www.its.dot.gov/index.htm
Grants that could allow GIS• Assistance to Firefighters
DUE Friday, April 7th!• Fire Prevention & Safety
(Anticipated Sept. 2006) Mapping Emergency Routeswww.firgransupport.com
• Emergency Response & Crisis Management Anticipated deadline of 6/20/2006Schools MUST partner with local law enforcement, local government, public safety, mental health, & public health.
• Awards are $100,000-$500,000• Approximately $30 Million available in 2006 www.ed.gov/programs/dvpemergencyresponse/index.html
Internet Links for Sourcing• Catalog of Federal Domestic Assistance
www.cfda.gov
• Federal Registerwww.gpoaccess.gov/fr/index.html
• Federal Electronic Grants Clearinghouse www.grants.gov
• Federal and state program staff www.firstgov.gov
• Foundation grant databases Foundation Center: www.fdncenter.org
CA State Resources• State Homeland Security
www.calguard.ca.gov/cajs-hs/index.htm
• Economic Developmentwww.commerce.ca.gov
• Community DevelopmentState Council on Developmental
Disabilitieswww.scdd.ca.gov/programs_projects
• Office of Traffic Safetywww.ots.ca.gov/grants/default.asp
Foundation Center Access(cooperating collections)
• CD ROM
• CD & Internet Access
• Foundation Center: www.fdncenter.org
Things to Consider
• Build relationship with the funder
• Collaboration• Matching
Requirements• Reporting
Requirements• Timeframe of
Project• Planning Ahead –
after the grant
Commonly Overlooked Organizations
• Schools
• Universities
• Libraries
• Housing Authorities
• Hospitals
• Community Development Groups
Tips to More Grants Learn as much as possible about each program to
which you intend to apply.
Involve others in your project, but be judicious; have a purpose for their involvement.
Customize each proposal to the requirements of the funder and follow the directions.
Get reviewers comments for non-winning proposals and use their feedback in future proposals (www.fcc.gov/foia).
Tips to More Grants Be specific in your budget; most funders
have generous allowances for budget length.
Don’t include materials other than those specifically requested by the funder.
Have an outsider edit your proposal before you submit it.
Tips & AdviceAVOID• Jargon or Unexplained
Acronyms
• Superfluous letters of support, charts, articles
• Inconsistent budget and narrative
• Un-measurable objectives
• Projecting too broad an impact
Next Steps!
**Please don’t hesitate to contact me with questions or to receive a faxed or emailed copy of the presentation. Thanks for attending!
**Interested in grants information specific to your individual needs? Contact our offices for more information.
Need Assistance? Contact Us…
COGENT, LLC
• Jennifer L. Hemmerich, MPAGrants Consultant, [email protected]: 585.413-0344Mobile: 585.269.9497
• Rosalie J. Mangino-CrandallGrants Consultant, [email protected]: 716.474.0981
www.cogentgrants.com
Thank You!