Difference Ledgers

8/9/2019 Difference Ledgers

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Understanding The Diferencesbetween the Financial Ledgers

or Reporting


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Welcome!

Introductions

What do you want to learn from this workshop?


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Agenda

Financial Ledgers

Master Data Elements

Groups Master Data

Value Types / Document Types

Layouts


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SAP odles

Financial Accounting (FI)

Controlling (CO)

Funds anagement (F) !rants anagement (!)


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Financial Acconting

FI

General Ledger

Special Purpose Ledger

Subsidiary Ledgers Fied !ssets

!ccounts "ecei#able

!ccounts Payable


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Financial Acconting "F#$

!eneral "edger (!") A component in #A$ that pro%ides high le%el e&ternal

reporting

i'e' Annual Audited Financial #tatements

eporting from the FI ledger is used for high le%elmanagement' he master data elements that aretypically used* +usiness area, fund and g-l

.&ample* !// - 0122 report data comes from FI3 .&ecute the report with 4A or Fund le%el and itpulls data in at the g-l le%el'


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CO

$ost $enter !ccounting

$ost Element !ccounting

%nternal &rders

%ontrolling


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In the CO module, only re%enues ande&penses post'

here is no 4alance #heet acti%ity to

the CO "edger

#uggested eports to use in CO'

5241 "ine Item eport for IO (functionality todisplay cost center)

5#41 "ine Item eport for Cost Center(functionality to display IO)

#6A"678219217 otal $lan - Actual for #IO:s

#6A"678219;11 otal $lan - Actual for CostCenters

%ontrolling "%&$


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Fnds anagement "F$

Funds anagement module pro%ides reporting on thefollowing*

4udget (F module is the only ledger that contains +udget)'

Income (uisitions, $urchase Orders,4usiness rip e>uests and Funds Commitments(contractual agreements)'

.&pense (/&&&&&, 7&&&&& type commitment items)


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Fnds anagement "F$

Suggested Reports to Use in Funds Management

fmrp_rw_budget Budget Overview

fmeddw Display Budget Entry Documents

fmedd Display Budget Entry Documents one !

fmrp_r"mep#a$ %ll &ostings ' Document (ournal

S_&))_*#+++#*, Earmar-ed Funds


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1&&&&& Assets

&&&&& "ia+ilities

9&&&&& @et Assets


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F#' %& and F

When reporting out of the FI ledger you

should use g-l:s' he types of g-l:s that postin FI ledger* 1&&&&&, &&&&&, 9&&&&&,


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F#' %& and F

.&ceptions in the Funds anagementodule for Commitment Items' #omeCommitment Items in the range of 1&&&&&,

&&&&& and 9&&&&& can appear in Freporting'

hese commitment items ha%e +een coded

as statisticalB which means they do notconsume +udget, +ut will appear in Freporting'

o e&clude these commitment items = youshould pull in the eld statistical indicatorB


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Financial aster Data

FI #$" CO F

%ompan, %ode .ompany .ode %ontrolling Area Financial gmtArea

-siness Area Business %rea Business %rea

!-" Account G/L Account Cost .lement Commitment Item

Fund Fund

Cost Center

Fund Center

Cost Center Fund Center

Internal Order

WBS Element

Funded Program

Internal Order

W4# .lement

Funded $rogram

Grant !rant

Functional Area Functional Area


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(rops

!roups are created to com+ineB a range of masterdata elements for reporting'

!roups are created +y the aster Data eam in

Accounting #er%ices' .&cept for #IO groups' When e&ecuting %arious reports you ha%e an option

to enter in groupB or actual %alue for master data'

If Departments re>uest groupsB to +e esta+lished= they ha%e to remem+er to update and maintainthose groups when new master data elements arecreated'


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(rops

o display groups = e&ecute the following t3codes' F6#.#6FI$.E9 3 Display - Commitment Items

F6#.#6FIC9 3 Display - Funds Centers F6#.#6F@D9 3 Display - Funds

5OG9 3 Display 3 Orders


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.ow to Displa, (rops


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.ow to Displa, (rop


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.ow to Displa, (rop

@odes


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@odes


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@odes


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(rops


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(rops


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Report /iew

est

Data


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%ommon (rops A0ailable

Funds Centers* 4$


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What is the e1i0alent to entr,code rom the legac, s,stem2

he codes are diJerent for each nancialledger' F H Kalue ypes

! H Kalue ypes CO H Kalue ypes

FI H Document ypes

@O.* F, ! and CO are all called %alue typesB= +ut the actual %alue type characters arediJerent'


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F /ale T,pes


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( /ale T,pes

/2$urchase e>uisitions

/1$urchase Orders

/4usiness rip Commitments

/


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( /ale T,pes

;/Funds Commitment

;;ransfer $ostings

72Funds 4lock 71Funds eser%ation

7Funds $recommitment

79Forecast of e%enue

L/#econdary Cost $ostings (CO)

LL.&penses - e%enues (!rant)


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( /ale T,pes

414udget

1eleased 4udget

01Fi&ed Assets 0$ayroll 3 Actuals09$ayroll = Accruals

0


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%& /ale T,pes

Kalue type


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F# Docment T,pes


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F# Docment T,pes


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F# Docment T,pes


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.elpl #normation

Accounting #er%ices has information on FIDocument ypes and e>ui%alent legacyentry code

http*--www'purdue'edu-account-.$6Account6Info-
http://www.purdue.edu/account/ERP_Account_Info/http://www.purdue.edu/account/ERP_Account_Info/


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FRP3RFF+P4A5 6 AllPostings

Doc7 T,pe /ale T,pe /ale T,pe Te8t

#A ;; $rot transfer postings

D0 ;; $rot transfer postings

0$ ;; $rot transfer postings

0A ;; $rot transfer postings


#A ;2 $arked Documents #A ;2 $arked Documents






0A ;; $rot transfer postings 0A ;; $rot transfer postings

"D 71 Funds eser%ation

"D 71 Funds eser%ation

WA /< In%oices

0F /< In%oices


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Report /iew

estData

F444udget$rocessH .@

F444udget

$rocess HCOK,

A@,#$"

Kalue ype H71 Kalue

ypesH/2, /1,/ and

;/

Kalueypes H/


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Financial Report La,ots

Central ONces ha%e created layoutsB thatcan +e used +y end users'

F Commitments and .&penses

-4 AI# F (se this layout when trying to reconcile4udget O%er%iew report with AI#3F) @O.* 1 day diJ' ispossi+le

-$COI (Commitments H Open $urchase Orders)

-$A4".1

-$A4".1C#

-$A4".1F#


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La,ot o )- A#S F

4y clicking on the printer icon= you can collapse the data'


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La,ots 9 Adding Sbtotals


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