5 Facts you need to know about Information Governance

April 2015

Do you knowif your data iseffectively managed?

• Information is being stored across multiple repositories and locations without central management.

• There is a keep forever mentality.

• Don’t know how much of your information is under control.

• It takes time to find the information you need to make decisions.

Read these facts to learn about the current state of information governance in organizations.

Does this happen to you in your organization?

The remaining 95% of your Information could include:

• Your competitive advantage

• Documents that are being requested in court

• Information you need to expand to new territories or create new products

• Customer satisfaction Information

You can’t use what you don’t know you have...

1. Only 5% of your data is under control

2. Not deleting your data increases your compliance risk

You are not required by law to keep everything forever. Some regulations require you to do exactly the opposite. Therefore you need to:

• Identify which laws require you to keep information

• Know what information you haveand where it is stored

• Manage the lifecycle of your information

3. Physical and electronic records can be governed under the same policies

A client discussion or negotiation can start online, continue on the phone or at a desk, and can be concluded by the signature of a formal document… All this Information needs to be treated the same way, part of the same information classification, with the same set of policies. It is not just managing the legacy.

4. You can govern Information across multiple jurisdictions with laws and regulations

If your organization has repositories in different parts of the world then your information is subject to the laws of where the repository is located.Being compliant with laws and regulations across the world can be an IT Nightmare.

5. You can centrally manage your Information policies independent form any repository• From share drives, cloud storage boxes,

classic Content Management servers to collaborative tools, Information resides everywhere

• When these environments are not properly managed, redundancies and obsolescence are created

• These environments have different administrators, or they are administrated by the end-users themselves

• Conciliating customer Information can be challenging because information is spread across multiple repositories with different classification and policies in place

• There is a way to have central policies for all Information

There is a way for you to ….

• Leverage your Information assets

• Defensibly delete information

• Govern physical and electronic records under the same policies

• Comply with regulations from all over the world

• Centrally manage Information independent form any repositories

It’s called Information Governance

What is information governance?

Information governance “enforces desirable behavior in the creation, use, archiving and disposition of ALL corporate information .” Therefore it

Reduces cost

Mitigates risks

Leverages your information assets.

Now you know how to effectively manage your information assets.

Start your Information Governance Journey Reduce your storage costs and mitigate risk Centrally manage policies independent from repositories Govern your information across multiple laws and

regulations Build your own information governance program

rsd.com/get started

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