Dewees Island Owners Open Forum is held at 8:30a.m. prior ...€¦ · 7/22/2017 · V. Old Business A. Report from Cecily Hines POA Policy Review i. Cecily followed up on draft of

DEWEES ISLAND PROPERTY OWNERS ASSOCIATION INC. – MINUTES JULY 22, 2017

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Dewees Island Owners Open Forum is held at 8:30a.m. prior to each POA Board meeting as an

opportunity where owners may speak to the board about questions and issues of concern. President

Anderson acknowledged the attendance of five owners; Esther Doyle, Connie Drew, Judy Fairchild,

David McIntyre and Faith Schwaibold. Comments from owners during open forum listed in

chronological order below.

Owner requested the Board to reconsider potential increase of ferry fees for FY18.

Two owners stated their opposition of PWC use on the island.

Faith Schwaibold, Chair of Wetlands Committee, presented Wetlands Committee Report (see

Attachment A). President Anderson directed Faith to send a communication piece to the community

including the latest expectations of the Lake Timicau Project, and the goals and vision of the final

project.

DEWEES ISLAND PROPERTY OWNERS ASSOCIATION INC.

Regular Meeting of the Board of Directors

Meeting Minutes

July 22, 2017

Landings Building, Dewees Island SC.

Board Members Present: Anne Anderson, President, Peter Cotton, Bill Easterlin, Asst. Treasurer,

Reggie Fairchild, Bill Kastler, Treasurer, Larry McDevitt, Vice President, Dwight Plemmons.

Present via Teleconference: Cecily Hines.

Board Members Absent: Tim Zitzman.

Staff Present: Kim Knight, Secretary, Chris Dugan, Catherine Kovacs.

I. The President called the Meeting to order at approximately 9:00a.m. The Secretary stated

there was a quorum.

II. Approval of Minutes

A. A motion was made, seconded, and unanimously passed to approve the

Minutes of the Called Meeting of the Board of Directors dated

April 7, 2017.

B. A motion was made, seconded, and unanimously passed to approve the

Minutes of the Regular Meeting of the Board of Directors dated May 20,

2017.

C. A motion was made, seconded, and unanimously passed to approve the

Minutes of the Called Phone Conference for a Special Meeting of the Board of

Directors dated July 12, 2017.

D. A motion was made, seconded, and unanimously passed to approve the

Minutes of the Called Email Board of Directors Meeting dated June 21, 2017.


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III. Reports of Officers

A. Treasurer’s Report - Presented by Chris Dugan

i. POA Financial Reports

a. Board requested Chris to break down R&M in comments

section on financials.

Dewees Island POAYTD Statement of Revenues & Expenses

Period Ended June 30, 2017

YTD Prior Year 2017 Budget YTD Budget YTD Actual POA

Public

Safety HH Marina Variance Explanation

Income

Ferry Service 76,312 101,000 75,750 93,416 93,416 - - - Favorable - Increased passengers

Miscellaneous 125,896 - - 7,392 6,792 - 600 -

Sale of Foreclosed Lots - - - - - - - -

Interest Income 3,731 6,250 4,688 3,509 3,382 - - 127

Labor - 200 150 - - - - -

Skiff 80 500 375 615 615 - - -

Cart Rental 8,950 12,000 9,000 10,363 10,363 - - -

Equipment 7,267 12,000 9,000 21,666 21,666 - - - Favorable - Construction usage

Room Rental 26,215 40,000 30,000 30,065 - - 30,065 - Favorable - On Target

Slip Rental 79,382 111,696 83,772 80,637 - - - 80,637

Slip Rental/Parking 13,500 29,664 22,248 22,248 - - - 22,248

EPB Contribution to Public Safety 4,635 6,303 4,727 4,727 - 4,727 - -

Utility Contribution to Public Safety 16,995 23,112 17,334 17,334 - 17,334 - -

Total Income 362,964 342,725 257,044 291,973 136,235 22,061 30,665 103,011

Expenses Wages & Employee Expenses 518,512 767,879 575,284 568,411 389,538 110,032 47,690 21,151 Favorable variance - On Target

Administrative 99,511 79,227 63,252 58,427 50,646 1,365 4,205 2,212

Insurance 175,027 224,403 168,302 163,091 77,627 15,352 39,751 30,361

Expenses on Acquired Properties - - - - - - - -

Commission Expense 8,104 13,000 9,750 9,979 2,463 - 7,516 -

Legal 33,220 25,000 18,750 17,313 17,313 - - -

Utilities 61,604 75,950 56,962 53,606 21,093 12,206 17,380 2,927

Housekeeping 3,739 6,000 4,500 4,640 - - 4,640 -

Equipment/Supplies 9,776 16,750 12,205 10,311 7,943 626 1,633 110

Fuel 35,962 61,264 45,948 45,904 43,830 2,074 - -

R&M 101,483 122,275 91,349 116,682 74,324 9,020 24,018 9,320 Unfavorable - Ferry, Buildings, G-Carts

Other 38,740 51,164 43,373 50,553 50,553 - - - Unfavorable - Annual Meeting Exp.

Marina Reserves 36,000 52,000 39,000 37,762 - - - 37,762

Total Expense 1,121,678 1,494,912 1,128,676 1,136,680 735,330 150,674 146,833 103,843

POA Total Ordinary Income(Loss) (758,714) (1,152,187) (871,632) (844,707) (599,095) (128,613) (116,168) (832)

Environmental YTD Prior Year 2016 Budget YTD Budget YTD Actual

Income 44,252 35,045 26,284 61,854 favorable - Lot sale closings

Expenses

Wages & Employee Expenses 62,386 86,580 64,935 67,602

Admin 10,825 14,950 11,213 8,215

Operating 23,179 36,303 29,352 26,485

Total Expense 96,390 137,833 105,500 102,302

Income (loss) (52,138) (102,788) (79,216) (40,448)

Total Income (loss) (810,852) (1,254,975) (950,848) (885,155)

Detail By Funds


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ii. Delinquencies

a. Board directed Chris to inform Emily (Dewees Rentals) of delinquent owners

to ensure they are not renting their property/house.

Dewees Island POA

Cash Basis - Reserve Spending FY2017

June-17

PROJECTED REPLACEMENTS - 2017 Budget Actual Variance

Ferries Dewees Islander Re-engine 1 engine only 22,588.00 21,295.42 (1,292.58)

Breeze Canvas & Top 4,500.00 4,500.00

Skiff Engine 11,265.00 11,265.00

Overhauls & Engines 19,773.00 19,773.00

Islander repairs (Fiberglass, Bottom Paint) 9,807.00 9,807.00

22,588.00 66,640.42 44,052.42

Equipment/Vehicles Golf Cart Batteries 1,000.00 (1,000.00)

Pressure wash equip 1,050.00 1,050.00

1,000.00 1,050.00 50.00

Roads , Walkways & Decking Stormwater / Drainage/ Roads and Engineering 50,000.00 10,730.50 (39,269.50)

General dock, impoundment fishing docks, & decking replacement 20,000.00 1,914.00 (18,086.00)

Ancient Dunes Boardwalk dock decking Replacement 18,000.00 (18,000.00)

Pool walkway from HH decking replacement 4,500.00 (4,500.00)

Lone Cedar floating dock replacement 11,000.00 12,100.00 1,100.00

Roadway Maint. 10,370.00 10,370.00

103,500.00 35,114.50 (68,385.50)

Huyler House Door and Window Replacement 130,000.00 163,379.97 33,379.97

Painting , Interior ,Huyler House 12,500.00 18,573.26 6,073.26

Painting, Exterior Huyler House 30,000.00 (30,000.00)

HH Wood trim 15,000.00 (15,000.00)

HH furniture 13,501.45 13,501.45

187,500.00 195,454.68 7,954.68

Public Safety Painting, Fire House 8,000.00 (8,000.00)

Painting, Fire Chiefs 9,500.00 (9,500.00)

Fire Hose 3,795.00 3,795.00

Medical Equip 1,582.00 1,582.00

Firefighting equip 1,193.00 1,193.00

Replacement Radio 5,045.75 5,045.75

17,500.00 11,615.75 (5,884.25)

Public Works Painting, PWD 11,000.00 (11,000.00)

Painting - Ancient Dunes pavilion roof - Hydrostop 3,500.00 (3,500.00)

Painting - Storage Sheds 4,000.00 (4,000.00)

HVAC 7,088.00 7,088.00

18,500.00 7,088.00 (11,412.00)

Environmental Program Painting, Landings Building 11,000.00 (11,000.00)

11,000.00 - (11,000.00)

Recreational Equipment Recreational Equipment 1,162.00 1,162.00

Pool Cover 4,380.00 4,380.00

Pool filtration system pump 1,717.00 1,717.00

Pool Clorinator 13,329.65 13,329.65

- 20,588.65 20,588.65

Office Equip Computer Equip 2,685.00 2,685.00

Island Wifi 3,380.00 3,380.00

- 6,065.00 6,065.00

Disaster Recovery Disaster recovery 37,902.00 37,902.00

- 37,902.00 37,902.00

Subtotal 361,588.00 381,519.00 19,931.00

Marina Gravel for Parking Lot 1,000.00 (1,000.00)

Parking Enforcement Tools 2,000.00 (2,000.00)

Marina Redevelopment - Engineering 13,109.00 13,109.00

Marina Equipment 2,598.00 2,598.00

Dock Repair 8,000.00 8,000.00

3,000.00 23,707.00 20,707.00

Total 364,588.00$ 405,226.00$ 40,638.00$


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iii. Reserve Study

a. Bill Easterlin presented an overview of results from the Reserve

Study conducted by Miller Dodson Firm in May 2017.

B. Budget Committee – Proposed 2017/2018 Budget

i. On behalf of the Budget Committee (members listed below), Bill Easterlin,

presented proposed 2017/2018 Budget.

2017/2018 Budget Committee Members

President, Anne Anderson, permanent resident

Treasurer, Bill Kastler, homeowner

Assistant Treasurer, Bill Easterlin, partnership owner

Former President, Richard deMayo, homeowner

DUC Rep, Scottie Hoffman, lot owner

DUC Rep, Jim Doyle, permanent resident

Community, Reggie Fairchild, permanent resident + lot owner

General Manager, Kim Knight

Accountant, Chris Dugan

i. Kim directed to send all individual owners who rent a reminder

from the Board to abide by the paying guests ferry fee policy

($40/week ferry fee for each paying guests).

ii. A motion was made, seconded, and unanimously passed to

approve the 2017/2018 Operating Assessment of

$9,461.00 per lot while maintaining the current ferry fee

schedule.

iii. A motion was made, seconded, and unanimously passed to

approve the 2017/2018 Reserve Assessment of $2,450.00.

IV. Manager’s Report

A. See Complete Manager’s Report (Attachment A)

i. Board requested Kim to send a compliment to Mitch Wise for his

quality grounds work on the island.

ii. Topic of Geomorphology study came up in discussion. Larry

McDevitt will reach out to Leslie in support of continuing the

study, who is a good resource for the Geomorphology study.

V. Old Business

A. Report from Cecily Hines POA Policy Review

i. Cecily followed up on draft of Personal Water Craft policy and PWC Guidelines

(Attachment C).

1. A motion was made, seconded, and unanimously passed

to table the PWC policy topic until further consideration.

B. Marina Redevelopment Plan

i. Bill Kastler and Chris Dugan directed to form specific plans for a financial

redevelopment plan. David McIntyre and Jim Anderson, as Task Team members

to be included in discussions.


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C. Visioning Goals

Rebuild Roads Dwight Plemmons (replaced David McIntyre)

New nature trails Tim Zitzman

New fishing docks Tim Zitzman

Usage policies Cecily Hines

Hold lots Anne Anderson

Customer Service Reggie Fairchild

Fast Internet Reggie Fairchild

i. Hold Lots – Anne Anderson

a. As an incentive to spur sales, the Real Estate Task Force recommends

offering two non-transferrable ferry passes for FY18 to the new owners

of the first 5 sales that close by September 30, 2017.

ii. Usage policies – Cecily Hines

a. Usage Task Force was appointed to collect data on usage

(water, trash and recycling, etc.) to help understand impacts on

the island from owners, guests, and paying guests.

Members include Cecily Hines, Chair, Peter Cotton, Jim Doyle,

and Larry McDevitt.

VI. New Business

A. Golf Cart Business Contract

i. Agenda item moved to Executive Session.

B. General Manager Transition

i. Search Committee is still in effect and working throughout the

management transition.

ii. After extensive research, hiring an executive search firm and thorough

interview process, 8 candidates were selected for personal interviews.

Ultimately the Search Committee/Transition Team invited the top 3 candidates

to the island to meet with all senior employees, to attend a Meet and Greet with

their spouses and members from the Boards, Committees and the community

at large. David Dew was the candidate most favored by the community and

was the unanimous recommendation of the Search Committee to the

Board. The POA Board Members each had an opportunity to interview Mr. Dew,

with the exception of Tim Zitzman who was out of the country and had left his

proxy with the President. Mr. Dew was approved without qualification by the

Board who then authorized the Search Committee to move forward with an

official offer of employment to Mr. Dew as General Manager of Dewees

Island. Offer was made the evening of July 22, 2017, and accepted on July 24,

2017, with a start date of August 15, 2017.

C. Eclipse Plans

a. See ERB Report below.

VII. Reports of Committees


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Committee reports were submitted in writing. Copies of the written reports are attached as

(Attachment A).

A. ERB

i. Connie Drew gave a brief verbal report on ERB meeting that was held on June

21, 2017. The report included ideas for planning of upcoming Eclipse event. The

Board appointed Connie Drew and Catherine Kovacs as co-chairs of Eclipse Task

Force. The Eclipse Task Force was instructed to manage planning for the Eclipse

event (August 21, 2017). Any plans altering policy must be pre-approved by

Kim and Anne.

B. ARB

i. David McIntyre gave a brief verbal report on the ARB meeting that was held on

June 21, 2017.

VIII. Motion approved to move into Executive Session.

IX. Meeting was reopened in Open Session.

A motion was made, seconded, and unanimously passed to authorize the POA

to enter into contract with Brett Barker to purchase Lot 78 in exchange for up

to $30,000.00 of credit against future POA dues and fees.

The meeting was adjourned at approximately 2:45p.m.

Respectfully Submitted,

Kim Knight, Secretary


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Attachment A

MANAGERS REPORT

a). Staff Status

Staff have been very busy with the current summer season which is proceeding with historic levels of

guests and owners visiting the island. The impact of the traffic to the island is being felt most

significantly by the Ferry Fleet and the Utility Company. Ferry passenger traffic is up by 25% this June

over June of last year. Water usage on the island is up with 10% of the island’s homes (all rental

homes) using 40% of the Island’s water supply - this directly relates to high levels of sewer, trash and

recycling disposal.

State of the Fleet

Currently, most vessels in the fleet are performing well enough, but not without a number of new

concerns that will be addressed for each particular boat in their respective commentary. I again wish

to note the outstanding efforts of the staff and crew. There has been record use of the ferry – more

than 6.800 passengers in the month of June and even more expected in July. We have been

somewhat overwhelmed in this huge uptick of service. While the obligation of the Captains and

crews as seen by the Coast Guard is one of safety, I am also pleased with the customer service

performance of the same on a daily basis. We know there is always room for improvement, but

given these numbers I am pleased to mention that we have had the fewest negative responses from

passengers to the best of my memory over the past 3 years of my charge. I also feel that we have

made marked improvements in service and reliability over the 13 years I have been in service to the

Island. We continue to have as our utmost concern our responsibility for passenger safety and then

customer service.

Islander (Status: In Service)

The Islander is in service with temporary delays due to the installation of new HVAC units to make

our extreme summer heat a bit more tolerable to our customers – at least while they are aboard her.

As our crews are on board for 8 to 11 hours per watch – they too look forward to this pending

upgrade!

Breeze (Status: In Service)

The Breeze is in service and performing very well, but is seeing limited use due to the larger

customer numbers, though she is still being active early and later in the watch rotations.

The Parker (Status: Interruption of Service)

The Parker is currently of the most concern at this time. Being our rescue vessel, it is time for her to

have a bit of rescue herself. Due to an infestation of termites, we contacted Terminix and their

finding was that there is an established colony of Formosan termites. We are currently having their

experts working to give quotes for the Parker to be pulled to the hill and have treatment (tent and

bomb method) but we will need to also consider the structural integrity of the boat’s stern (where

the engine are mounted) as well as her belly (hull supports, ribs and center stem structure) and have

prices generated for this structural/rehab service too. It is important to consider that we are also

within a season or two of needing to replace her engines, so we are also taking a cost benefit

analysis as to how we need to proceed in this matter.


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The 2 engines will cost $34,000. It will cost approximately $10,000 to treat and test our old 1993

Parker to see if it is still viable. The resale value of the boat exclusive of problems is $8000 -

$12,000. We could purchase a used rescue boat for $50,000 including engines.

The Skiff (Status: In Service)

Her hull continues to be a concern, so much so that unless she is on a jet dock she needs to be

pumped every couple of hours when left in the water to prevent her sinking. A note on her new

power, while it seems to be performing as well as expected, the skiff has gone to the yard for work

on her binnacle (gear shifter) due to strange electrical surges thus sporadically causing a main fuse

blow out leaving her unreliable and on occasion adrift. I have decided to stop the trouble shooting of

the part and replace with a new unit as the cost to continue with fixing the used binnacle is not

economically justifiable.

Please feel free to direct any further questions to me.

Capt. Al Kemp

Dewees Island POA

Port Captain

b) Huyler House Renovation Update

B&B Painting has been contracted to complete the Huyler House painting left off by our previous failed

contractor. Painting of the interior of the Huyler House community building has now been completed.

Mel is working on the Guest Suites as they become available and the exterior of the building in October.

New carpet has been installed in the suites during the past week.

Maintenance Report

Accomplishments:

c) Civil Engineering–Drainage-Roads

The engineer has submitted his estimates for the first phase of the road work on Dewees.

Opinion of Probable Cost

To: Dewees Island Property Owners Association

From: Joshua Robinson, PE

Robinson Design

E n g i n e e r s

Date: June 22, 2017 (updated July 11, 2017)

RE: Roadway Improvement Project


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Overview

This document is a narrative description of the accompanying Opinion of Probable Cost generated by Robinson Design

Engineers (RDE). The purpose of these estimates is to help the Property Owners Association by informing the decision-

making process. Ideally, the POA can use these estimates to establish a project construction budget and to define the

extents of the work to be performed. We have divided the construction cost estimate into several costing categories that

reflect typical itemized construction bidding. Our cost estimates for each costing category are based upon three sources:

1. “RSMeans” was used to determine the unit price of certain materials and services. RSMeans is a proprietary online

database that provides up-to-date and location-specific cost information for construction and engineering

professionals to use in generating cost estimates or projections. For this specific estimate, costs were gathered for

Charleston, South Carolina based on data from the first quarter of FY2017.

2. Current construction projects in the Charleston area being administered by RDE, and their associated real-time

Costs, were used to estimate or refine specific cost categories.

3. Recent cost data from Dewees Island staff for barging and sand shell delivery.

We have prepared three individual cost estimates; these detailed line item estimates include a low end estimate, an average

estimate, and a high end estimate. These estimates provide a confidence band of costs, and help clarify the cost-sensitivity

of specific items in relation to the overall project cost. This robust framework incorporates not only varying unit prices, but also

varying construction quantities and levels of complexity. These ranges provide a more thorough, multi-dimensional estimate

that will be updated during the design, bidding, and construction process to help ensure the actual construction project

remains within the final construction budget. In addition, this narrative includes an Opinion of Probable Cost for Phase 2,

which includes fine grading of the entire road network. Phase 2 may be cost-effective since the grading equipment will already

be on-site during Phase 1.

Project Background

The current project under consideration, referred to as “Phase 1” herein, is defined as the section of roadway between the

end of the causeway along Dewees Inlet Drive and the intersection of Pelican Flight Drive with Lake Timicau Lane. This area

has been highlighted on an aerial photo of the island as seen in Figure 1 below. This section encompasses

approximately 4,100 linear feet of roadway and around 28,000 square feet of project area. It is important to note that

because this is a linear construction project, construction costs and bids can be adjusted easily and in a straightforward

manner by reducing or increasing the length of the Phase 1 effort.

Figure 1: Areas of roadway targeted for “Phase 1” of improvements


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1. Roadway Improvements

The majority of construction costs are associated with direct, structural improvement of the roadway profile, section,

and riding surface. For classification purposes, only specific costs associated with work directly on the roadway or its

surface are included under this line item. For example, this section includes costs such as: grading, removal of

existing road-surface, new road surface material, etc. Items that may be indirectly associated with the roadway, such

as stormwater management features, have been included in separate sections.

2. Stormwater Management

This equally important cost category consists of the materials and labor required for implementing new stormwater

management elements. This includes the cleaning or refurbishment of existing stormwater management

infrastructure along the project area, the excavation of new stormwater “bio-swale” conveyances, and the materials

and installation associated with new stormwater “bio-retention” control structures. These features are intended to trap

sediment, lower the groundwater table in the road corridor, and provide efficient drainage from the road surface

during and following rainfall events.

3. Logistics

This cost category includes construction staging, transportation, temporary erosion prevention and sediment control

measures required during construction, and utilities coordination. When compared with other similar construction

projects in the region, the remote location of the project area will require additional costs associated with the logistics

of performing construction work. In particular, the mobilization and barging of the necessary equipment, construction

materials, and labor to the project site and around the island will result in additional costs. This cost category is

therefore intended to include these “soft costs” as separate line items from the other direct construction costs.

DEWEES ISLAND PROPERTY OWNERS ASSOCIATION INC. – MINUTES JUNE 22, 2017

12

4. Landscaping

The last phase of construction will involve stabilizing and planting the disturbed road corridor and shoulders,

and installing native plant material in the bio-swales and bio-retention basins.

Phase 1 Summary

In summary, our opinion of probable cost for Phase 1 ranges between $142,000 and $229,000.

Phase 2 Project

An alternate, or second phase of the project could involve fine grading the entire road network of Dewees

Island using the grading equipment that will already be on-site for Phase 1. This Phase 2 project would

include fine grading approximately 19,730 linear feet (15,600 not including the Phase 1 section) of roadway

to remove the high shoulder, redefine the crown, and smooth the overall riding surface. Based upon the

RSMeans database, our opinion of probable cost for the Phase 2 fine grading effort ranges between

$77,700 and $174,800. It is important to note that this rate is based on the area of the project corridor.

After speaking with several local contractors about the work covered in Phase 2, we are less confident in

the ranges provided by RSMeans; this is simply because the work of Phase 2 only includes a grader and

an operator, and could be contracted at a unit day labor rate depending on the availability of the equipment

and an experienced operator. Ideally, since this grading effort may only require two or three weeks, an

experienced grading and roadway contractor company could schedule this work between two other larger

projects. Accordingly, it is possible that the work could be performed considerably cheaper than the ranges

above.

Conclusion

These cost estimates follow a series of meetings with the Property Owners Association and staff. In

particular, these estimates follow the Concept Design Presentation in May 2017 where the project approach,

project phasing, and specific design elements were presented and discussed.

End of Memo


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Currently Mitch our grounds person is working on grading the road so they are crowned as

best he can. He’s doing this a little at the time so that regular traffic can help pack in the

grading.

He will be doing significant limb up of the trees and removal of limbs affecting the roads in

the coming months.

d) Miscellaneous General Maintenance Projects

o Replaced one of the Crab Dock Benches

o Rebuilt the fan assembly in the Geothermal unit in the Huyler House

o Fixed the Huyler house Geothermal unit water line leak

o Was able to have Mel, fix the damage from the Geothermal water line leak

COST ESTIMATE: AVERAGE

Dewees Island Roadway Improvement Project

RDE Project No. 16215

July 11, 2017

Robinson Design Engineers

Phase 1

Project Length (LF) 4,132

Roadway Area (SY) 10,100

Roadway Area (SF) 90,900

Item Description Unit Unit Price Quantity Total Price Notes

1. Roadway Improvements

Removal of Existing Surface and Shoulders SF 3,899.18$ 1.15 4,484.06$ 22' corridor; open sites w/ grader; 75,100-100,000 SF

New Sand Shell Surface Material CY 50.00$ 345 17,250.00$ 3" surface layer, 12' width (75%)

New Suface Material (e.g. granite fines for blend) CY 74.00$ 115 8,510.00$ 3" surface layer, 12' width (25%)

Fine Grading EA 3,396.21$ 10 33,962.10$ Finish grading w/ skid-steer; labor; grader; 8,100-10,000 SF

Grade Markers EA 330.00$ 6 1,980.00$ Sonotube base, timber, cap

Sub-total 66,186.16$

2. Stormwater Management

Clean & Refurb Existing Stormwater Infrastructure LS 2,000.00$ Allowance estimate

Swale Excavation LF 3.00$ 3000 9,000.00$ Internal estimate

Fine Grading of Bioretention Basins EA 1,500.00$ 6 9,000.00$ Internal estimate

Timber Control Structures EA 900.00$ 6 5,400.00$ Internal estimate


3. Logistics

Mobilization LS 7,500.00$ Internal estimate

Barging EA 3,500.00$ 7 24,500.00$ 5 barges for new surface material + 2 barges for equipment

Erosion & Sediment Control LS 4,000.00$ Internal estimate

Utility Coordination LS 3,000.00$ Allowance estimate


4. Landscaping

Bioretention Basin Planting EA 800.00$ 8 6,400.00$ Allowance estimate

Roadside Disturbance Re-planting LS 2,500.00$ Allowance estimate

Sub-total 8,900.00$

Total 139,486.16$

Unit Key

LS Lump Sum Survey 4,500.00$ Path survey, cleared land along project corridor

EA Each Engineering 17,500.00$ Design Development, permitting, construction admin

LF Linear Feet Contingency 13,948.62$ 10% of Total

CY Cubic Yards

SY Square Yards GRAND TOTAL 175,434.77$


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o Installed a 1 micron charcoal filter on the Ice Machine to improve Ice quality.

Environmental Program – Staff Report

By Lori Sheridan Wilson

May – July 2017

Lori Sheridan Wilson, Environmental Program Director & ARB Coordinator

o Lake Timicau restoration project coordination w/ DU – see wetlands

committee report for details

o ISS Shorebird surveys – data not compiled yet

o Deer camera survey- data not compiled yet; intern project

o Beached bird survey and coordination – data not completed yet

o Created and lead summer programs

o Coordinated w/ Audubon for Shorebird Steward Program

o Installed shorebird nesting signs & monitoring

o Monitored swallow nesting boxes for research project

o Monitored purple martin gourds.

Fire Chief - Report

Wednesday, July 19, 2017 8:13 AM

Public safety has responded to 24 fire alarms, 5 medical, 57 service calls so far this year.

We also stopped 6 People at the dock from trespassing on the island.

We have hired one new PSO his name is Shannon Meloy He works full time with ST Johns

fire district on Johns Island

We had all our Air packs tested 2 failed.

We have given 5 golf cart driving test so far this year.


15

Attachment B Committee Reports

A. ARB Report – verbal report given by David McIntyre.

B. ERB Report – verbal report given by Connie Drew.

C. Social Committee Report – No report given.

D. Archives Report

a. The archives committee has grown by three, Brandon McDevitt, Emily Gillespie,

and Bill Duncan which enables us to get to work on a few new projects.

We still intend to make a book of photos for the 25th anniversary year. The

annual meeting display from which it will be drawn is currently hanging in the

landings so that those who missed the meeting can check it out.

The newest project is to find a way to restore the submarine tower and perhaps,

create a history museum as part of the project. Ways to fund this endeavor are

underway.

We are in need of help with the artifacts display. The prospect of finding an

intern who could be of assistance is being worked on.

One of our new members is taking on the project of interviewing folks from

then and now on Dewees to continue/complete that project. Names of persons

who should be included may be suggested by all owners. Presentation method

is under discussion.

PETER Cotton has resigned as a committee member but has agreed to continue

to be manager of the Memory Garden.

Other members of our committee that have resigned are Esther Doyle, and at

present, due to family health issues, Scottie Hoffman. Judy Drew advises us

but is not on the committee. Other interested persons are invited to join us.

Submitted by Barbara McIntyre

Archives Committee Chair


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E. Arts Council Report

Dewees Island Arts Council

Committee Report July 2017

Lucie Canfield and Bill Christian Exhibit Memorial Day Weekend

Birds of Prey Exhibit Independence Day Weekend

The mission of the Dewees Island Arts Council is to further the appreciation of the

arts on Dewees Island and beyond through a series of exhibits, workshops, lectures

and field trips.

Committee Members: Diane Kliros, Chair, Anne Anderson, Ester Doyle, Brucie Harry, Low Harry, Janet

Kennedy, Susan Mashman, Cassandra McLeod, Cozy Mitchell, Jane Pasquini, Mary Reilly, Jane Savage,

Lisa Ward


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F. Communications Committee Report

Communications Report to POA Board July 22, 2017

Guidebooks: Owners Guides were distributed at POA meetings. Judy and Catherine will get together

to distribute the ones that were not handed out to owners who need them. The financial brochure that is in the brochure Reggie developed is also found in the owner’s guide.

This summer’s combined Visitors Guide and Real Estate guides have all the rules and information for vacationers.. Dewees Rentals (Emily Watson) and Dewees Real Estate split the cost for productions of guides and they are distributed in homes for rent. Additional copies are available for sale.

App: The Dewees Island app has been a valuable tool in communicating information to renters and guests as well as owners. Sections include:a calendar with sign ups, Ferry, Emergency, Field Guide, Fishing, Rentals, Weather, Tides, and Turtle Team. Dewees Real Estate (Judy) programmed and provided the app. The information in the owners guide is also available in the app. Judy paid for all development fees and the $75 per month to keep the app online and updated. June and July have averaged 1000 launches a month.

ERB Signup Genius Judy put all the summer events with interns in Sign-up genius, which has allowed people to pre-register for events. Lori reports attendance is up, and interns know how many people to prepare for. The software sends reminders automatically. Signups can also be accessed from the app.

Local Magazines and Authors: Dewees partnered with current NYT Bestselling Author Mary Alice Monroe to launch her

book, Beach House for Rent, which has Dewees Island featured in it, along with the line, “Dewees Island makes the Isle of Palms look about as coastal as Charlotte.” The 2 night stay we donated to her launch party raised over $1000 for Audubon SC’s Shorebird program and got Dewees some recognition locally. Dewees Island was also recognized for our shorebird initiatives at 3 separate Monroe functions. Mary Alice also made Judy a “guest blogger” on her website to explain Dewees Islao her readers.

The current issue of Island Magazine, after three years of lobbying and providing stories and photos, now has Dewees Island listed on the cover. Dewees is featured in the magazine in two separate articles, one written by Judy about the shells on the beach, and one written by Susanna Smith Miles on the history of the islands. There are over 20 full color photographs in the magazine, which is 90 pages long and distributed to renters and vacationers all around the area.

The current issue of SIP magazine has articles about Dewees Island, including an interview with Jim and Anne Anderson.


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Charleston Magazine’s April issue featured photos of our turtle team as well as an article about Jamee Haley featuring one of Judy’s beach photos.

Corporate Retreats and Events: South by Southeast, an Atlanta based artist publication, is sponsoring a photography

workshop with National Geographic Photographer October 12-15. It is open to Dewees Residents and the public, and should bring some marketing value. The cost of the workshop, excluding housing, is $950.

Audubon Photographers A pass and workshop is scheduled for September 23, with several of their best photographers invited to Dewees for a day of shooting photos and birding.

Guest Photographer: Guest photographer Lisa Abrams has been doing photography for local organizations, including Dewees at sunrise one day in June. One of Lisa’s photographs is now hanging on the wall at MUSC. Lisa says, “They chose the marsh shot of Dewees Island for the main image (40 x 60") in the Dean's Suite lobby. I have attached it, so you can see what it looks like. It's printed on canvas. Already people have come in and said, "My gosh, where is that?" So Dewees Island is getting some good exposure. “

Social Media

Judy and Reggie continue to leverage free social media to increase the online profile of the island, using instagram, facebook, and twitter. Judy was Audubon SC’s artist of the month, bringing a lot of new followers on instagram. Reggie’s weather photos and videos are often retweeted by news outlets.


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Auctions

We have had a wide variety of people cash in on auctions either sponsored by the POA or by individual owners. The auction placed in Lowcountry Local First with Jamee Haley not only raised money for the organization but brought other local purveyors to the island. (Croghans Jewelry, Hay tires.) Auctions continue to be a visible and viable marketing tool for Dewees.

Lot Owner Free Nights: Based on a question from the budget committee, Judy did an analysis of the owners using free nights at Huyler House and whether this benefit was cost effective. Conclusions were that the benefit to lot owners of the use of Huyler House suits for visiting Dewees is important for owner satisfaction. Nights is a valuable tool for attracting and retaining owners. Through the statistical study we see an opportunity to maximize use of the various suites and increase income by managing the availability of the suites.

Properties sold in 2017

Lot 3DI (Moser) to Coker Lot 45 (Cimarron) to Twofold

House 33 (Orr Errington) to Lau

House 5 (Fink et al) to Capps/Clark

House 21 (Jarrett) to Gay Street Parking

House 2DI (Kennedy) to Lau

Under Contract: House 110 (Hoover) to Bonds

House 76 (DHZ) to Barker House 55 (Key) to Henshaw

Lot 72 (Lawson) to Delambo

G. Wetlands Committee Report

Wetlands Committee Progress Report

July 22, 2107

After a few weeks lull in construction, the work on the Lake Timicau Restoration Project has

restarted. The canals have been completed and the water control devices are currently being

installed. The project’s completion is now expected to be in early to mid-August.

The water quality in the impoundment continues to be good. Lori Sheridan-Wilson has been fine tuning

her approach to the management of the water flows in and out of the impoundment. For the summer

months she is allowing more water to flow into the impoundment. The flowing water will help the

dissolved oxygen levels and hopefully keep the fishermen happy!

Respectfully submitted,

Faith Schwaibold, Chair Wetlands Committee


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Attachment C

DRAFT

Dewees Island POA PWC Policy

May 20, 2017

The following policy shall govern use and storage of all PWCs (“personal watercraft”, also

known as jet skis) on Dewees Island from the date hereof. This policy may be amended or

replaced by the POA Board from time to time as it may determine in its sole discretion. The

policy is designed to protect the Dewees habitat for both wildlife and humans, and to create

a safe environment for all.

Type of PWCs allowed/disallowed: Only 4-stroke engines are allowed, not to exceed 150

horsepower; 2-stroke engines are prohibited. In addition, amphibious vehicles that can go

on land and water, such as Quadskis, are prohibited everywhere within the Dewees POA's

control, including the Island beach, marsh, docks, boat ramps, and Marina.

Registration: All PWCs must be registered not only with the SCDNR, but also with the

Dewees Island POA through Public Safety in accord with POA procedures.

Storage: PWCs may be stored by owners on their own property in compliance with all

Dewees policies, rules, and procedures, and at other locations where boat storage is allowed

under POA policies.

Users: Only Dewees Owners are allowed to use, store and dock PWCs on Dewees. All

guests, paying and non-paying, are prohibited from bringing PWCs to Dewees Island.

Guests may use an owner’s PWC provided the Owner is present. An Owner may not

maintain “presence” for more than two PWCs.

Docking: PWCs may be docked on the island side of the main dock, subject to all docking

rules and regulations governing docking of boats on Dewees; they may not be docked on

the channel side where the ferry operates.

No Wake Zone: There shall be a no-wake zone for all PWCs for the entire length of the

dock, and fifty feet beyond on both ends, which zone shall extend for the entire width of the

channel.

Other Boats and Ferries: Riding too close to the shoreline, docks and boathouses, other

boats, ferries, swimming and fishing areas, creates potentially unsafe conditions, disturbs

the enjoyment by others of the Dewees environment, and is not allowed.

Environmental Awareness: Abide by the “Guide to PWC Environmental Awareness”

attached to this policy and hereby made a part of the Dewees Island PWC Policy.

Other Dewees Island Policies, Rules and Procedures: All Owners who use and/or store

PWCs on Dewees Island shall refer to and abide by existing policies relating to boat usage

when this PWC policy is silent on any issue or question.


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Dewees Island Guide to PWC Environmental Awareness

As PWC owners & riders, you may think our impact on the environment doesn’t really

matter. After all, it’s a smaller boat, without a propeller, that gets better gas mileage. But

every little bit does add up, and by following a few basic guidelines we can make a

difference.

Keep It Clean

• When it’s possible, try to refuel on land to reduce the chances of spilling oil or gas into the

water. Spills can harm the water’s delicate microorganisms as well as the animals

that feed on them, potentially upsetting the entire food chain.

• Fill your gas tank slowly to prevent splash-ups and make sure you keep an absorbent pad

handy to catch any overflows. Perform any checking or cleaning of your engine away

from shorelines.

• Always wash your PWC thoroughly after each use to prevent the spread of exotic plants

and nuisance marine life to other bodies of water. Since "exotics" have no natural

enemies or "checks," they can quickly overwhelm native species and severely

damage animal and plant diversity.

Keep It Deep

• Although PWC don’t have exposed propellers to potentially chop up underwater

vegetation, you can still stir up sediment and disturb delicate ecosystems in shallow

water.

• When you do need to cross shallow water, make sure you maintain idle speed.

• Stay in marked channels or the deeper parts of the waterway to ensure the least amount

of contact with wildlife and marine vegetation.

Keep It Respectful

• Riding too close to the shoreline, docks and boathouses, and swimming areas is not only

rude, but it feeds any negative perceptions of PWC riders. Help keep access available

to everyone by operating your boat in a courteous manner.

• Steer clear of any and all wildlife. Anything that will cause an animal to deviate from its

normal behavior such as interrupting feedings, nesting or resting — and especially

chasing — is just wrong and may be illegal in your area.

• Larger marine mammals can be seriously injured by boats traveling at high-speeds. Make

sure you ride at a controlled speed so you can see what’s ahead of you. And if you

do accidentally hit an animal, report immediately to local boating law enforcement or

wildlife service so a rescue operation can begin.

Keep Wakes Away From Shore

• One of the biggest issues with creating a wake near the shoreline is erosion. Whether it’s

an environmentally sensitive marsh area or a homeowner’s beach area, you can do

more damage than you might think. Follow all posted wake, operation and access

restrictions to minimize your impact.

Avoid cruising, docking or beaching near reeds, grasses and mangroves. Those plants are

essential to the local ecosystem because they help control erosion, and they provide a

nursery ground for turtles, birds, alligators, crustaceans, mollusks and small fish.

Documents

Dewees Island Owners Open Forum is held at 8:30a.m. prior ...€¦ · 7/22/2017 · V. Old Business A. Report from Cecily Hines POA Policy Review i. Cecily followed up on draft of