DET WORKPLACE EMERGENCY MANAGEMENT PLAN › ... › emergency_managemen… · Relationship with other plans This plan is subject to the actions and operations of emergency services

Emergency management guidelines OHSD_243

Rocky River Public School Page 1 V1 24/10/08

EMERGENCY

MANAGEMENT PLAN for

ROCKY RIVER PUBLIC SCHOOL

Effective: March 2014 Date of last review: March 2013 Review date: March 2015



Manual structure

Part 1 – Emergency management plan Includes: Overview of emergency management plan Preparation for emergencies Response to emergencies Recovery strategies Part 2 – Evacuation procedures and other attachments Includes a range of support documents relevant to this workplace

Document location There are 3 copies of this manual. Other copies are held by: School Education Director and Administrative Manager, Rocky River Public School and all classroom teachers.

PART 1: Emergency management plan

1.1 OVERVIEW OF EMERGENCY MANAGEMENT PLAN

Purpose and objectives Purpose To ensure the safety of staff, students and others in the event of an emergency. Objectives To identify potential emergencies and implement elimination or control measures to

prevent those emergencies, where possible To enable effective preparation for emergencies through appropriate training of

personnel, testing of equipment and practice of evacuation drills To provide staff and students with a clear understanding of how to respond effectively

in the event of an emergency To ensure the recovery of staff, students and the workplace after an emergency.

Scope of the emergency management plan This plan applies to all activities at the workplace and takes into account hazards that may occur within one kilometre of the school. Note: Planning for excursions and other off-site activities are subject to separate risk management and emergency planning processes. Each school excursion must be risk managed separately.



Relationship with other plans This plan is subject to the actions and operations of emergency services on a larger scale in the event of a large scale emergency impacting on the community e.g. evacuation in the event of a major flood. Description of the workplace Our co-educational primary school has 32 students. It is situated 4km from Uralla in the Rocky River rural district. The school has 5 staff including the principal, 1 classroom teacher, a Relief from Face to Face (RFF) teacher a part time School Administrative Manager (SAM) and 2 part-time General Assistant. The school has its own small sports oval which is located adjacent to the main building. None of the school or the sports oval has security fencing. The school sometimes operates as a venue for rural community gatherings organised by the P&C and the tennis court is also often used at weekends by parents and families.

Roles and responsibilities Emergency planning committee (responsible for emergency planning)

Name Title Contact phone numbers Jo Thornton

Principal

Work: 67 784122 Mobile: 0408114591 Home: 67783119

Margaret Beal Teacher

Work: 67 784122 Mobile:0407723595

Anne Stace School Admin Manager

Work: 67 784122 Mobile: 0427784437

Emergency control organisation (responsible for evacuation and emergency response) Chief Warden Name Title Contact phone numbers Jo Thornton Principal

Work: 6778 4122 Mobile: 0408 114 591 Home: 6778 3119

Deputy Chief Wardens Name Title Contact phone numbers Anne Stace Administrative Manager

Work: 6778 4122 Mobile: 0427 784 437 Home: 6778 4437

Floor Wardens Name Title Contact phone numbers Not applicable, single story building

Teacher Work: Mobile:



First Aid Officer Name Title Contact phone numbers Anne Stace Administrative Manager

Work: 6778 4122 Mobile: 0427 784 437

Communications Officer Name Title Contact phone numbers Anne Stace Administrative Manager

Work: 6778 4122 Mobile: 0427 784 437

Process for notifying, alerting and reporting emergencies Notifying emergencies All teachers and other staff are to ensure the principal is notified in the event of an emergency. Alerting the workplace to emergencies The principal is to undertake appropriate action to alert the workplace of the emergency including commencement of evacuation procedures, where required. Where the principal is absent from the workplace, the nominated Administrative Manager is to undertake this responsibility. Reporting emergencies Contact emergency services immediately where required Notify the School Education Director of the emergency immediately Notify the School Safety and Response Unit hotline if the incident involves violence,

weapons, illegal drugs or major criminal activity Complete the Department’s serious incident report as soon as possible Contact the OHS Directorate is to be contacted in the event of a death, serious injury

or dangerous occurrence at the workplace. Identified evacuation assembly areas and evacuation routes Assembly area one School oval Assembly area two Off-site assembly area (1 km from workplace) ‘Diggings’ Fire Shed on the corner of Bundarra Rd and Rocky River Rd. (Refer to site plan, Part 2)



Location of emergency coordination centre and recovery premises 1. School administration office area when practicable

or 2. Location to be confirmed by communications officer after consultation with fire warden (Refer to site plan, Part 2) Review dates March 2013, March 2014, March 2015. The emergency management plan will also be reviewed: following any emergency that impacts on the workplace following drills where the need for change is evident if there are major structural changes or other changes that affect the ability of the plan

to be implemented.

Strategy for communicating the plan (e.g. training, newsletters, posters) Refer to communication strategy in Part 2.

Essential services on premises (e.g. location of hydrants, water main, etc) Water Hydrant at the front of the school. (Key to lock is kept in the SAM’s office on the key board)

Types of installed communication systems Cordless Phones

1.2 PREPARING FOR AN EMERGENCY Risk assessment process Staff to undertake risk assessment Name Position Contact phone numbers Jo Thornton

Principal

Work: 67 784122 Mobile: 0408114591 Home: 67783119


Work: 67 784122 Mobile: 0407 723 595


Work: 67 784122 Mobile: 0427784437 Home: 6778 4437

Risk assessment consultation

Person or group Timeframe for consultation Roads and Traffic Authority (RTA)

Complete

Safety and Security Directorate To be completed by emergency planning committee in 1st week of April.

State Emergency Services Complete



Parents and Citizens Association

To be discussed at April meeting

Local Council Complete Student Representative Council Complete

Review dates Risk assessment completed on

Key changes introduced (see also risk management strategies below)

Risk management strategies for prevention or control of emergencies Hazard Risk

associated with hazard

Key risk elimination or control measures

How often Key staff responsible for implementation

Violence

Unauthorised Intruders

Request security fencing. Pass system for visitors. Teacher and student awareness.

Principal

Violence between students

Implementation of student welfare policies including suspensions and expulsions.

Principal

Road safety and vehicle collision with workplace

Accident with pedestrian

Parents must enter school grounds to pick up their children

All staff members who are on duty

Communication strategy for parents.

Principal

Ongoing consultation with RTA.

Principal

Vehicle impact with workplace

Vehicles are not permitted on school grounds during school time.

All staff

Training against emergency management plan Type of training How often Training on the workplace emergency management plan

Once every 12 months

Emergency care training for teachers taking excursions

Ongoing

Training schedule attached – Part 2

Frequency of emergency response drills Type of emergency response drill How often (see Part 2 – Schedule of

completed emergency response drills) Building evacuation (e.g. fire emergency) Once every 6 months



Lockout Once every 6 months Lockdown Once every 6 months Training schedule attached – Part 2 Arrangements for disabled persons Strategy Person responsible for action Nominated person to assist disabled person in event of emergency

Class Teacher Schools Learning Support Officer

Consultation with student and parents about emergency arrangements including evacuation

Class Teacher

Emergency services to be notified of disabled person’s whereabouts where necessary

Class Teacher Schools Learning Support Officer

Testing of equipment Type of equipment Frequency of testing Fire fighting equipment (including fire extinguishers, fire blankets)

Every 6 months

Emergency lighting N/A Alarm system N/A

First aid requirements Requirement Action completed First aid officer appointed Principal to act in first aid officer position

if appointed SASS staff absent. First aid officer participates in emergency drills

Yes

Portable first aid kit available Yes Communications during an emergency Requirement List form of communication Primary means of communication in the event of an emergency (e.g. alarm system, Public Announcement system)

Cordless Phone,

Secondary or alternative means of communication

Signage on front gate Radio announcements

1.3 RESPONSE The process for making decisions Once an emergency is reported, the Chief Warden will assess: What is the nature of the emergency? How the emergency is developing (getting closer, moving away etc)? Which emergency services should be contacted (Police, Fire, Ambulance and State

Emergency Service)? (see table below) The immediate response actions required based on the initial assessment? The Chief Warden will then immediately initiate necessary actions and responses e.g.



evacuation, lockout or lockdown. Immediate response actions (actions will often take place at the same time) Implement emergency evacuation, lockdown or lockout procedures where required Ensure first aid is administered and medical treatment provided as soon as possible Contact and liaise with relevant emergency services Secure the area, remove people from the area and make it as safe as possible while

maintaining personal safety Establish the facts: assess the situation, plan who to contact, who will do what, what

assistance is needed from regional office, School Safety and Response, Safety and Security Directorate, OHS Directorate and the Media Unit

Report incidents involving violence, weapons, illegal drugs or major criminal activity to School Safety and Response on 1300 363 778; and incidents involving malicious damage, break and enter, fire and security breaches to School Security on 1300 880 021

Ensure telephones are not used for anything other than incident communications Contact the injured person’s family if required Report the emergency through the Department’s incident reporting procedures

(serious incident report, employee incident report if required) Vehicle control during emergency (e.g. keeping lane clear for emergency services) Who: General Assistant or SAM if General Assistant is absent How: Keeps driveway clear for emergency services using hand held sign and wearing fluorescent vest where time permits. When: After emergency services have been called until their arrival. Evacuation procedures (summary) – Full procedures included in Part 2

Chief Warden decides on the need to evacuate, where possible in consultation with emergency services

Chief Warden to ring emergency evacuation bell (continuous short rings of the main bell)

Teachers to evacuate in an orderly manner with all members of their classes via the shortest and safest route to the centre of sports oval (assembly area), unless advised of alternative evacuation assembly area.

Wardens to check that all classrooms are clear and lock them where possible Classes to line up in order on the oval When whole school is assembled, home classes will be reassembled Rolls marked Office staff and canteen staff to evacuate to oval or alternative location when advised Chief Warden to check designated blocks and toilets Chief Warden to brief staff on emergency and await arrival of emergency services or

take other appropriate action Chief Warden to advise when to return to the school in consultation with emergency

services.



Response procedures for specific emergencies Response procedures are provided in Part 2 for the following emergencies: Violent Intruder Fire Bomb threat Vehicle collision with workplace Student lost on excursion. Emergency contacts Name Number Police station 67784400 School Education Director 0428 249 054 School Safety and Response Hotline 1300 363 778 Security Hotline 1300 880 021 Local medical centre 67784500 EAP counsellor 6776 4100

1.4 RECOVERY Strategy and description (documents included in Part 2) Counselling strategy – how the school will provide counselling in the event of an emergency Recovery time line – key actions that need to be undertaken to ensure the school returns to normal as quickly as possible.

Trauma counselling and description Who The District Guidance Officer will be contacted as soon as possible.

Rachel Weymouth PH: 6772 9952 Mob: 0457 521 044

Managing the media strategies (documents included in Part 2) Contact Grant Hatch the DEC Media Liaison Officer Ph: 02 6334 8080 Email: [email protected]

Return workplace to normal Action The school is to follow the direction of the State Emergency Operations Controllor (SEOCON) as to when it is safe to recommence operations at the school.

Principals will liaise with their local emergency services before they can recommence operations at the school.

mailto:[email protected]



PART 2: Evacuation procedures and other attachments

Checklist for documents to be included in Part 2

Documents attached: (Workplaces are to attach documents that relate to their Emergency Management Plan) Evacuation procedures First Aid plan Response procedures for specific hazards: Bushfire emergency plan and flow chart Site plan (Note: each workplace will need to provide its own site plan: please contact Asset Management if you require a copy) Floor plans Communication strategy (where there is additional information to section 1.2 above) – refer to page 7 of Management Plan. Specialist information – e.g. location of hydrants (refer to page 5 of Management plan) Media messages and strategy (refer to page 9 of Management Plan) After hours contacts (refer to page 5 of Management Plan) Other relevant information: If the Principal unexpectedly unable to attend school. EVACUATION PROCEDURES: If it becomes necessary for our staff and students to evacuate from the school we will go out via the front gate next to the Tennis Courts. If we need to go offsite but not more than one kilometre away we will assemble at the ‘Diggings’ Fire Shed on the corner of Rocky River Rd and Bundarra Rd. If it is necessary to be further away we will evacuate to Uralla Central School on the Rocky River School Bus as per page 11 and 12 of the Bushfire Emergency Plan. IF THE PRINCIPAL IS UNEXPECTEDLY UNALBE TO ATTEND SCHOOL: In the event of the Principal unexpectedly unable to be at the school for school to commence, the Lower Division Teacher will assume the responsibility of taking charge of the school. If necessary a casual teacher is to be engaged to teach the Principal’s class. Depending whether the School Administration Manager is on duty at the time, The SAM or the teacher should endeavour to ascertain the reason for the Principal’s absence. In the event of the Principal having had an accident or being seriously ill and unable to resume duties, the teacher in charge will notify the School Director.







FIRST AID – PLAN FOR ROCKY RIVER PUBLIC SCHOOL Assessment of first aid requirements First aid plan (Controls) continued Type of work performed Teaching in the key learning areas. Conducting and supervising playground activities. Conducting office duties. General maintenance and related duties. Supervising school excursions. Resources, equipment, machinery and other issues which may present hazards Fixed equipment e.g. Stoves and ovens, Portable equipment e.g., lawn mowers, ladders, power tools, and PE equipment. Chemicals ,Playground surfaces. Types of injury or illness likely to be sustained Abrasions, cuts and lacerations. Burns, insect/animal bites. Sprains, strains and crush injuries. Asthma and anaphylactic reaction requiring an emergency response. Number and distribution of people across the school 41 students, 2 full time teachers, 2 Part-time teachers, 1 Schools Learning Support Officer, 1 office staff, 2 part-time General Assistants. Size and Layout of Workplace One and a half hectares of land with four buildings. Location of school The school is located near a main road approximately 4km from a medical centre and 20km from the nearest hospital. First Aid Plan (Controls) A first aid allowance is paid to school administrative support staff who undertake the first aid role as per the Crown Employees (School administrative and support staff) Award. All school staff are trained in Emergency Care. Teachers supervising excursions and any water-related activities are trained in Cardio-Pulmonary Resuscitation (CPR) & Emergency Care.

Response procedures The first aid officer is called immediately after an accident or incident has occurred. (The school has appropriate communication procedures in place). The first aid officer attends to the injured person. The first aid officer coordinates medical assistance and emergency services, as required. The principal notifies the parent(s) (in the case of a student), next of kin or an emergency contact in the case of employees. The principal notifies the OHS Liaison Manager and OHS Directorate (if appropriate) and must follow the Department’s Incident Reporting Policy (PD2007/0362) and Incident Reporting Procedures. Where an individual Health Care Plan exists, the procedures in the plan must be followed. Sick bay and kit requirements and management The principal has coordinated the following arrangements: One first aid kit in main building, no further than 30m from each classroom. A portable first aid kit for the teacher in charge of playground duty. Portable first aid kits to be taken on excursions. A sign indicating where the main first aid kit is located. The first aid officer maintains the main first aid kit and its backup supplies. First aid recording and reporting system Register of injuries is located in the main administrative office and is completed by the injured worker or visitor as soon as practicable. The administration of first aid is recorded in the record of first aid treatment located in the sick bay. The register of medications is maintained by employees authorised to administer medications. Communicating the first aid plan The plan is placed on the noticeboard in staff room and in the main office. It is communicated to all staff, students and workplace visitors. Timetable for monitoring and review procedures for first aid The plan is to be reviewed annually with the input of staff and the OHS Committee or OHS Representative. Important contact numbers Emergency 000 Medical Centre 67783999 Hospital 67769500 Poisons Information Centre 131126



Response Procedure for Specific Hazards – Bushfire Rocky River Public School School Code 2983 Part One: Evacuation Assembly Areas and Evacuation Routes Designated Assembly Points

Building Designated Assembly Point Oval Cricket net area in the north west of school grounds

Transport Details

Mode of Transport Company Name / Private

Vehicle Owner Name

Phone / Mobile Number

Time required prior to evacuation

Bus Michael & Neil Doran 0413275447 45 minutes

Private vehicles Parents Class Lists in offices & staffroom

45 minutes

Alternative Bus (If school bus not available)

McRaes Buses Darrell Carson

6778 4100 0412 399 395

45 minutes

Evacuation Location

The lead emergency agency (eg RFS or NSW Fire Brigade), or any other delegated agency, shall advise of the location for evacuation, if evacuation is required. Our evacuation location is Uralla Central School. Decisions concerning evacuation and the selection of designated safe assembly areas and access routes should be made according to the circumstances and the time of the emergency. Note: Venues identified as a “Neighbourhood Safer Place” are only intended to be used as a last resort by the community, and many communities will not have a suitable location.



Emergency Contacts

NSW Rural Fire Service 67712400

NSW Fire Brigade 000

NSW Police Force Armidale 67710699 Uralla 67784400

Uralla Shire Council 67784606 State Emergency Service 132500

NSW Ambulance Service 000

Armidale hospital 67769500

Department of Community Services (DoCS) 133627 WHS Directorate 1800 811 523 or 02 9707 6227

AH: 0413 468 415 WHS Consultant-Armidale 6776 4115 or 0428 862 650

Jody Crowe-Jones

Note: All fires are to be reported to 000

Part Two: Evacuation Procedures

The following procedures can be adopted to specifically prevent and respond to bushfire attack. They apply to all buildings and premises within the school. Roles and Responsibilities

Roles and responsibilities Emergency planning committee (responsible for emergency planning)

Name Title Contact phone numbers Jo Thornton

Principal

Work: 67 784122 Mobile: 0408114591 Home: 67783119


Work: 67 784122 Mobile: 0407 723 595


Work: 67 784122 Mobile: 0427784437 Home: 6778 4437

Emergency control organisation (responsible for evacuation and emergency response) Chief Warden Name Title Contact phone numbers Jo Thornton Principal

Work: 67784122 Mobile: 0408114591 Home: 6778 3119

Deputy Chief Wardens Name Title Contact phone numbers Anne Stace Administrative Manager

Work: 67784122 Mobile: 0427784437



Floor Wardens Name Title Contact phone numbers Not applicable, single storey building

Teacher Work: Mobile:

First Aid Officer Name Title Contact phone numbers Anne Stace School Admin Manager

Work: 67784122 Mobile: 0427 784 437

Communications Officer Name Title Contact phone numbers Anne Stace Administrative Manager

Work: 67784122 Mobile: 0427784437

Process for notifying, alerting and reporting emergencies Notifying emergencies All teachers and other staff are to ensure the principal is notified in the event of an emergency. Alerting the workplace to emergencies The principal is to undertake appropriate action to alert the workplace of the emergency including commencement of evacuation procedures, where required. Where the principal is absent from the workplace, the nominated Administrative Manager or if this occurs on a day when she is absent, the teacher is to undertake this responsibility. Reporting emergencies Contact emergency services immediately where required Notify the School Education Director of the emergency immediately Notify the School Safety and Response Unit hotline if the incident involves violence,

weapons, illegal drugs or major criminal activity Complete the Department’s serious incident report as soon as possible The WHS Directorate is to be contacted in the event of a death, serious injury or

dangerous occurrence at the workplace. Identified evacuation assembly areas and evacuation routes Assembly area one School oval – near the cricket nets in the northwest of the playground Assembly area two “Diggings” Fire Shed on the corner of Bundarra Rd and Rocky River Rd. Off-site assembly area (1 km from workplace) Uralla Central School, Park St Uralla (Refer to site plan, Part 2)



Location of emergency coordination centre and recovery premises 3. School administration office area when practicable

or 4. Location to be confirmed by communications officer after consultation with fire warden (Refer to site plan, Part 2)

In the event of a bushfire: Contact Fire Brigade on 000. Do not assume that the fire has been reported

Check that taps are working and fill available containers with water Leave sprinklers on, where possible

Bring hoses and tap fittings indoors

Remove flammable items from windows

Stay clear of windows

Listen to the local radio station for information and advice. If the organised movement of students to a safe location is judged to be impossible, the following procedures should be followed: Direct students and staff to move to any building on site which has been built to a

higher bushfire construction standard. If no such building exists, remain in the current one.

All windows and doors should be closed and blinds drawn and the base of doors should be covered to prevent smoke entry

Air conditioning should be turned off Students should be assembled away from the part of the building which will be initially

exposed to the fire, in accordance with established evacuation procedures

When the fire has passed, the students and staff should leave the building in an orderly manner by the nearest, safest exit and assemble away from the initial exposure area

A roll call should be conducted in a safe area away from the building. The visitors’ book should be used in accounting for the safety and evacuation of all visitors.

Part Three: Decision to Evacuate:

Evacuation ‘Trigger’ The safety of students and staff must be the guiding principle in determining the decision to evacuate. Any decision to evacuate should be based on the assessment of actual or potential danger, if possible on the advice of emergency services. Decisions concerning evacuation and the selection of designated safe assembly areas and access routes should be made according to the circumstances and the time of the emergency. The school population may be evacuated: a) When directed by Emergency Services personnel b) When directed by DET SED or c) When the school principal judges an evacuation is necessary

















