Designing & Delivering

Effective Presentations

Powerful Introductions2

• Don’t be typical• My name is …. is boring

• Start with a relevant POW!– Story

– Anecdote

– Example

– Visual

– Interesting fact or statistic

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• Powerful openings

• Feeling comfortable in front of any audience

• Preparation

• Visual Aids, Handouts and Leave Behinds

• Interacting with Your Audience

• Closing a Presentation

Agenda

• Practice the three second rule– Get present – Create a connection– Build rapport

• Prepare

• Practice

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Being Present In Front of Any Group

Designing Presentations

Linear, clear and focused– What do I want my audience to know and do

when I’m finished speaking?

An age old and reliable model:Tell them what you’re going to tell themTell themTell them what you told them

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Designing Presentations

• Powerful opening• Introduce all speakers• Agenda • Transition• Data • Story, interesting fact, statistic, or visual demonstration • Transition• Repeat the process until you’re out of data• Summarize

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PowerPoint Guidelines

• You are the presentation, not your PP slides!• Put small amounts of information on slides• Don’t read your slides• Use 24-point font or larger • Spell check• Ask another person to proofread

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PowerPoint & Flip Charts

• Simple

• Avoid distractions• Things flying onto screens• Noise• Busy• 5 – 7 lines per screen/page• Four colors• Big enough for everyone in the room to easily read

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Creating and Using Handouts

When to use a handout: • You have a lot of data/complex data

• Dates, figures, tables

• Want people to know something about the topic before you speak?– Send materials before the presentation

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Handout Management

• State your desires regarding printed materials

• If you give people something in print, they’ll read it– People can’t listen and read at the same time– Only give materials out before or during presentations

that you will reference during the presentation

• Leave behinds

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Interacting with Your Audience Managing Q&A

Options: • Answer questions throughout the presentation.

• Save 15 minutes for questions.– Never end a presentation with a Q&A.

• Controlling the conversation.– Only go where you want and need to go.

• Avoid unnecessary, technical details.

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Challenging Questions

• Use questions as a chance to reinforce key points and sell ideas

• Managing questions you can’t answer – If you don’t know, say you don’t know

• Tell the person you will get back to him/her and be sure to do so

• Have a plan for passing questions to other presenters

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Ending Your Presentation

• Close your presentation with a POW!• Do a powerful summary • Never end with Q&A• Thank participants for the opportunity• Re-state the purpose of the presentation

• What you want the audience to remember and/or do

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