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Design Professional Session Plumbing and Sprinkler Job Filings
July 14, 2016
Session Objectives
2
• Learn how to prepare and file a plumbing or sprinkler job in DOB NOW: Build
• Learn how to schedule an appointment with a plan examiner to review objections in DOB NOW: Build
• Learn how to pull a plumbing or sprinkler permit in DOB NOW: Build
Session Topics
3
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Session Topics
4
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
DOB NOW: Build Job Filing and Permit Portal Overview
5
• File jobs and submit fees online • View and search information related to
your Jobs & Permits • Upload documents • View objections online • Schedule and review objections with a plan
examiner in a virtual meeting • Receive emails at milestones throughout
the application process • File Post Approval Amendments online • Make Corrections online • Pull and print After Hour Variances online • Pull and print work permits online • Receive email with Letter of Completion
DOB NOW: Build New Online Job Filing and Permit Portal
DOB NOW: Build Work Types
6
Plumbing Sprinklers
Additional work types will be released in phases throughout 2016 and 2017
DOB NOW: Build Available work types on July 25, 2016
7
Owners Filing Representatives Design Professionals Licensed Contractors
Special/Progress Inspectors
Registered users must create an eFiling account to be able to log in to DOB NOW. DOB NOW will have its own Account Registration available later in 2016.
Access to DOB NOW: Build
DOB NOW: Build Registered Users
DOB NOW: Build Key Changes
8
• Notify all parties associated with the job to register in eFiling
• Plans and associated Required Documents can only be submitted electronically
• Payments can only be made online
• Appointments must be requested online
• Meetings will be conducted virtually using GoToMeeting
• Initial and renewal permits must be pulled online
• AHVs are requested and issued against individual permits online
• Letter of Completion can be emailed and issued online
• Applications will not appear in BIS
For plumbing and sprinkler applications filed in DOB NOW: Build:
DOB NOW: Build Data on Open Data
9
DOB NOW: Build data available at: nycopendata.socrata.com
Session Topics
10
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Create a New Job Filing
11
Create a New Job Filing, continued
12
Pre –Filing View
13
In Progress Filing View
14
Job Filing View Orientation
15
1 Filing progress
2 Save
3 Preview to file
4
5 Filing number
6 Filing forms
Job number 7 Form sections
Job Filing View Orientation, continued
16
Return to the dashboard
View filing
Payment history
Property Profile
Trace history 8
10
11
12 9
Job Filing View Orientation, continued
17
Fees summary
Pay Now
Application Highlights 14
15
16
Plan/Work (PW1)
18
Plan/Work (PW1), continued
19
Plan/Work (PW1), continued
20
Plan/Work (PW1), continued
21
1 Build type
2 Estimated New Work Costs
3 Estimated Legalization Job Costs
4
5
Total New Work Construction Floor Area
Total New Work Construction Floor Area
6
7
8
BIS job
BIS job number
Estimate fees
Plan/Work (PW1), continued
22
Plan/Work (PW1), continued
23
Plan/Work (PW1), continued
24
Plan/Work (PW1), continued
25
Plan/Work (PW1), continued
26
Scope of Work
27
Scope of Work, continued
28
Scope of Work, continued
29
Scope of Work, continued
30
Cost Affidavit
31
Cost Affidavit, continued
32
1 New Work or Legalization Work
2 Work Type
3 Add a new item
4
5
List of items
Delete item
6 Total Costs
Cost Affidavit, continued
33
Cost Affidavit, continued
34
Session Topics
35
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Technical Report
36
Technical Report, Special Inspections
37
1 Add an item
2 Special Inspection item
3 Edit an item
4
5
Delete an item
Upload seal and signature document
Technical Report, Special Inspections, continued
38
Technical Report, Special Inspections, continued
39
Technical Report, Special Inspections, continued
40
A
B
Option A: Assign a special inspector
Option B: Take ownership as the special inspector
Technical Report, Special Inspections, continued
41
Technical Report, Progress Inspections
42
1 Add an item
2 Progress Inspection item
3 Edit an item
4
5
Delete an item
Upload seal and signature document
Technical Report, Progress Inspections, continued
43
Technical Report, Progress Inspections, continued
44
Technical Report, Progress Inspections, continued
45
A
B
Option A: Assign a progress inspector
Option B: Take ownership as the progress inspector
Technical Report for Energy Code (TR8)
46
Technical Energy Report (TR8)
47
1 Add an item
2 Progress Inspection item
3 Edit an item
4
5
Delete an item
Upload seal and signature document
Technical Energy Report (TR8), continued
48
Technical Energy Report (TR8), continued
49
Technical Energy Report (TR8), continued
50
A
B
Option A: Assign a progress inspector
Option B: Take ownership as the progress inspector
EN2
51
EN2, continued
52
1 Add an item
2 Progress Inspection item
3 Edit an item
4
5
Delete an item
Upload seal and signature document
EN2, continued
53
1 Filing type
2 Email
3 License type
EN2, continued
54
4
5
As built information details
Certification
6
7
Electronic signature
Add or cancel item
Session Topics
55
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Upload Documents
56
Upload Documents, continued
57
1 Required item name
2 Document status
3 Filing status item must be submitted
4 Upload
Upload Documents, continued
58
Make a payment
59
Make a payment, continued
60
Make a payment, continued
61
Session Topics
62
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Statement and Signatures
63
Statement and Signatures, Design Professional
64
Statement and Signatures, Owner
65
Statement and Signatures, Owner
66
Session Topics
67
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Preview and File a Job
68
Preview and File a Job, continued
69
Preview and File a Job, continued
70
Preview and File a Job, continued
71
Session Topics
72
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Resolve objections
73
Resolve objections, continued
74
Resolve objections, continued
75
Schedule an appointment
76
Schedule an appointment, continued
77
1
2
3
4
5
6
7
8
Required attendees
Optional attendees
Plan Examiner
Job filing number
Selected date
Calendar to select date
Available times
Selected time
Schedule an appointment, continued
78
Session Topics
79
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
PW2
80
PW2, continued
81
1 Add a permit filing
2 Existing permit filing
3 Delete a permit
PW2, continued
82
1 Reason for filing
2 Expected Start Date
3 Work on floors
4
5
Type of permit
Job description
PW2, continued
83
License type
Business name
TaxPayer ID
Applicant responsibility
Filing rep email
6
8
11
10
9
7
PW2, continued
84
Insurance statement
Attestation
Electronic signature
Save
File
Cancel
12
14
17
16
15
13
Print a permit
85
Print a permit, continued
86
Session Topics
87
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Subsequent and PAA filing
88
Subsequent and PAA filing, continued
89
Session Topics
90
• DOB NOW: Build Overview
• Plan/Work (PW1), Scope of Work, Cost Affidavit
• Technical Report (TR1), Technical Energy Report (TR8), EN2
• Upload Documents and Make a Payment
• Statements and Signatures
• Preview and File a Job
• Resolving Objections and Schedule an Appointments
• PW2 and Print a Permit
• Subsequent and PAA Filings
• Training Materials and Q + A
Training Materials
91
User manuals with screenshots have been drafted for each user that provide instructions on how to complete forms, pull permits, request appointments, and make payments through DOB NOW: Build
User Specific Training Sessions
92
User Specific Training Sessions
93
User Specific Training Sessions
94
Support and Feedback
95
Send your questions to: [email protected]
Include “Information Session” in the Subject Line
© 2016 City of New York (or City of New York by and through the Department of Buildings). All rights reserved. Reproduction, distribution, display and use of the presentation without written
permission of the New York City Department of Buildings is prohibited.