Design of Firefighting system for oil installation of

PSOPresented ByDanish Obaid

Project CharterTitle: Design Firefighting system for oil installation of Pakistan State OilCompany: Pakistan State OilFacilitator: Health, Safety & Environment Department

Project Need:Pakistan State Oil is the largest oil marketing company of Pakistan having huge infrastructure for storing petroleum products. The storage facilities are protected by firefighting system. Consultants are usually approached to design these systems for PSO who charge handsome amount for the activity. HSE department took initiative to do the same job through internal resources so as to save the money for the company.

In-Scope Out-Scope·         Petroleum products (HSD, PMG)

·         Heat Flux Modeling·         Calculation of foam requirements·         Calculation of water requirements·         Calculation of GPM of fire pump·         Hydraulic Analysis based on NFPA requirementsEstimated Time: Two month Estimated Cost: PKR 630,000/-

Approvals

DGM HSE GM Operations GM Construction

Project ManagementProcess Groups

Knowledge Areas Initiating Process Group Planning Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group

Project Integration Management Project Charter Close Project

Project Scope Management Firefighting system design

(Foam, Water, GPM, Hydraulic Analysis)

Project Time Management Activity List & WBS

Project Cost Management Cost Management'!A1

Project Quality Management On time project

completion+- 10 allowable difference

in calculation

Verify results from the consultant report

Re-calculation & Revalidation

Project HR Management Project Organogram'!A1 Select Team

Kick-off meetingInitial training & understanding

Resource Management'!A1

Project Communication Management Stakeholder Register Communication Plan'!A1 Information / Report

distribution

Project Risk Management Risk Assessment'!A1 Manage & Control Risk

Project Procurement Management

Project Management Plan

Project Manageme

nt Plan

WBS

Activity List

Cost Manageme

nt

Quality Manageme

nt

Risk Manageme

nt

Communication

Management

Stakeholder RegisterSr. No.

Stakeholders PriorityStakeholder

interest in the project

RiskStrategy to

reduce impactDocument to

Report

1 Oil Installation 4Handling productsResponsible for the

facility

Lack of awareness

Lack of interestDemand chages

as per experience

Conduct preliminary meeting and explain scope

Periodic updation on the status of

the project

Draft ReportFinal Report

2 Operations Dept. 3

Overall responsible of the facilities

Responsible for safe receipt, storage and

dispatch of the product

Lack of interestVery technical

exercise

Periodic updation on the status of

the projectFinal Report

3 Construction Dept. 2

Responsible for execution of projects

keeping all safety measures in

consideration as recommended by

consultant

Lack of trust on design

Lack of support

Conduct preliminary meeting and explain scope

Periodic updation on the status of

the project

Draft ReportFinal Report

4Management Committee

1 Owner of the facility Ambiguity

Lack of interest

Presentation in ManCom and seek

approvalFinal Report

5 Explosive Dept. 2

Issue / renew explosive lisence on

the basis of recommendations mentioned in the

explosive rule

Lack of trust on design

Communicate results compared with consultant's

report

Final Report

Activity ListSr. No. Activity List

1 Presentation to ManCom for concept approval

2 Approval of the project charter

3 Finalization of Project Team

4 Kick-off meeting with stakeholders (internal)

5 Liturature Review - NFPA codes, Explosive Lisence)

6 Survey of the facility and data gathering

7 Interview with Facility Inchage

8 Measuring physical parameters of tank farm

9 Developing fire lines layout

10 Signing off the measurement and layout from Facility Incharge

11 Developemnt of Calculation template for foam and water requirements and GPM of fire pump

12 Conduct hydraulic analysis on Pipe flow expert

13 Validate results from consultant report

14 Prepare draft report and submit for review

15 Incorporate suggestions / recommendations and issue final report

Work Breakdown StructureSr.

NoTask Name Duration Start Finish

Predecessors

Resource Names

1 Presentation to ManCom for concept approval 1 day Fri 11/11/11

Fri 11/11/11   Project team leader

2 Approval of the project charter 1 day Mon 11/14/11

Mon 11/14/11 1

DGM HSE,GM Construction,GM Operations

3 Finalization of Project Team 3 days Tue 11/15/11

Thu 11/17/11 2 Project team leader

4 Kick-off meeting with stakeholders (internal) 1 day Fri 11/18/11

Fri 11/18/11 3 Project team leader

5 Liturature Review - NFPA codes, Explosive Lisence)

15 days Mon 11/21/11

Fri 12/9/11 1,2,3,4Engineer HSE,Engineer Operations,Engineer Construction

6 Survey of the facility and data gathering 7 days Mon 12/12/11

Tue 12/20/11    

7 Interview with Facility Inchage 1 day Mon 12/12/11

Mon 12/12/11 5 Project team leader

8 Measuring physical parameters of tank farm 2 days Tue 12/13/11

Wed 12/14/11 7 Project team

9 Developing fire lines layout 3 days Thu 12/15/11

Mon 12/19/11 8 Project team

10 Signing off the measurement and layout from Facility Incharge 1 day Tue

12/20/11Tue

12/20/11 9Facility Incharge,Project team leader

11Development of Calculation template for foam and water requirements and GPM of fire pump 8 days Wed

12/21/11Fri

12/30/11 10

Engineer Construction,Engineer HSE,Engineer Operations

12 Conduct hydraulic analysis on Pipe flow expert 2 days Mon 1/2/12 Tue 1/3/12 11

Engineer Construction,Engineer HSE,Engineer Operations

13 Validate results from consultant report 2 days Wed 1/4/12 Thu 1/5/12 11,12 Project team leader

14 Prepare draft report and submit for review 7 days Fri 1/6/12Mon

1/16/12 13

GM Construction,GM Operations,Engineer Construction,Project team leader,Engineer HSE,Engineer Operations

15Incorporate suggestions / recommendations and issue final report 5 days Tue

1/17/12Mon

1/23/12 14

Engineer Construction, Project team leader, Engineer HSE,Engineer Operations

Gantt Chart

Cost Management Plan

Task NameDuration

(Days)Cost (Rs.)

Presentation to ManCom for concept approval 1 12,320.00Approval of the project charter 1 0.00Finalization of Project Team 3 14,784.00Kick-off meeting with stakeholders (internal) 1 4,928.00Liturature Review - NFPA codes, Explosive Lisence) 15 110,880.00Survey of the facility and data gathering 7 22,176.00

Developemnt of Calculation template for foam and water requirements and GPM of fire pump

8 59,136.00

Conduct hydraulic analysis on Pipe flow expert 2 14,784.00Validate results from consultant report 2 9,856.00Prepare draft report and submit for review 7 86,240.00Incorporate suggestions / recommendations and issue final report

5 61,600.00

Logistics 7 days 17,248.00Overhead 52 days 207,168.00

Total 52 621,120.00

Project Organogram

Sr. Executive(HSE)

Sr. Engineer(HSE)

Sr. Engineer(Constructio

n)

Sr. Engineer(Operations)

Resource ManagementWBS Element Responsible HR Services Software Hardware Facilities Communication Material

Presentation to ManCom for concept approval Project Team Leader Deliver Presentation Powerpoint PCProjector Board room

Approval of the project charter Project Team Leader Getting approvals Lotus NotesMS Office PC Email

Telephone

Finalization of Project Team Project Team Leader

Kick-off meeting with stakeholders (internal) Project Team Leader Conduct Meeting MS Office PCProjector

Presentation Hall

EmailTelephone

Liturature Review - NFPA codes, Explosive Lisence) Project Team PC Workstation EmailTelephone

NFPA CodesCopy of Explosive rulesConsultant Report

Survey of the facility and data gathering Project Team LeaderProject Team

MeasurementData gatheringInterviewsLayout design

- Measuring Tape Logistics EmailTelephone

Interview with Facility Inchage Project Team Leader Conduct Interview Meeting Measuring physical parameters of tank farm Project Team Measurements Measuring Tape

Developing fire lines layout Project Team Layout design Pipeflow Expert PC Workstation EmailTelephone

Signing off the measurement and layout from Facility Incharge Project Team Leader

Developemnt of Calculation template for foam and water requirements and GPM of fire pump

Project Team LeaderProject Team Calculations MS Office PC Workstation

NFPA CodesCopy of Explosive rulesConsultant Report

Conduct hydraulic analysis on Pipe flow expert Project Team LeaderProject Team Hydraulics Pipeflow expert PC Workstation

NFPA CodesCopy of Explosive rulesConsultant Report

Validate results from consultant report Project Team Leader Validation Consultant Report

Prepare draft report and submit for review Project Team Leader Report Preparation MS OfficeLotus Notes PC Workstation Email

Telephone

Incorporate suggestions / recommendations and issue final report Project Team Leader Report Preparation MS Office

Lotus Notes PC Workstation EmailTelephone

Communication Plan

Stakeholder Information Required Information provider Form of information Mode of information provide Time of information provision

Management Committee

Justification of the projectBenefits to the companyCost to the companySupport and resources required

Project Team Leader Powerpoint presentation

Management Committee Meeting Before charter approval

Construction Dept.

Consultant ReportTank and dyke wall dataPipeline and pump dataFireline layoutDraft ReportFinal Report

Project TeamManager Construction

Data SheetsReport

EmailPhysical measurement

During site surveyIssue of draft reportIssues of final report

Operations Dept. Draft ReportFinal Report

Project TeamManager Operations Report Email

During site surveyIssue of draft reportIssues of final report

Oil InstallationDraft ReportFinal ReportVisit Plan

Project TeamInstallation Manager Report Email

During site surveyIssue of draft reportIssues of final report

Risk AssessmentWBS Element Risk Probability Severity Risk

RatingRisk

Status Existing Controls Change Control

Presentation to ManCom for concept approval Concept would be rejected 1 3 3 Low Strong jestification with benefits to the company

Approval of the project charter Delay in approval 3 2 6 Medium Timely submission of charter and follow-up

Finalization of Project Team Unavailability of required skills 1 3 3 Low Skills hunting before project initiation

Kick-off meeting with stakeholders (internal) - 0 Low

Liturature Review - NFPA codes, Explosive Lisence) Unavailability of literaute 2 3 6 Medium Make liteature available in advance

Survey of the facility and data gathering Low Interview with Facility Inchage Facility Incharge unavailable 2 2 4 Medium Ask for Back-up in advance

Measuring physical parameters of tank farm Human error 2 3 6 Medium Data validation by Faclity incharge

Developing fire lines layout Design Error 2 3 6 Medium Validation through consultant report

Signing off the measurement and layout from Facility Incharge - 0 Low

Developemnt of Calculation template for foam and water requirements and GPM of fire pump Calculation Error 3 3 9 High Validation through consultant

report

Conduct hydraulic analysis on Pipe flow expert Calculation Error 3 3 9 High Validation through consultant report

Validate results from consultant report Difference in calculation & design 3 3 9 HighReverse engineering approach, development of template and re-calculation

Prepare draft report and submit for review Delay in Review 2 2 4 Medium Timely submission of report and follow-up

Incorporate suggestions / recommendations and issue final report - 0 Low

Change Management

Code Existing Issue Proposed Change Justification of ChangeImpact

Residual Risk ResponsibilityBudget Schedule Resources