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U.S. Department of EducationU.S. Department of Education
Office of the Chief Information OfficerOffice of the Chief
Information Officer
[email protected] February 26, 2001
Craig B. Luigart
Chief Information Officer
Archived InformationArchived Information
14th Annual Management Information14th Annual Management
Information
Systems ConferenceSystems Conference
Quality Data, Quality DecisionsQuality Data, Quality
Decisions
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2/26/01 14th Annual Management Inform Slide # 2
Elements of Data QualityElements of Data Quality
DataQuality
Timelines
s
Consolidation -ReducesBurden
CommonCollections
Effectivenes
s
Multiple Use -Sharing ofData
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2/26/01 14th Annual Management Inform Slide # 3
Steps ED is TakingSteps ED is Taking
to Improve Data Qualityto Improve Data Quality
q Enterprise Information Management Integrated
Project Team (EIM-IPT) developed to lead this
effort at ED
q Information collection simplified and more
effective as process reinvented
q Create a single face for ED to receive andmanage information
collections
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2/26/01 14th Annual Management Inform Slide # 4
Enterprise InformationEnterprise Information
Management IntegratedManagement Integrated
Project Team (EIM-IPT)Project Team (EIM-IPT)
q Brings ED Principal Offices together to make
information collection an enterprise-wide process
q Develop information management strategies
q Build Foundation Analyze data elements and collections
Evaluate data standardization efforts
Evaluate decision support systems
Begin to evaluate ED databases Identify ideal information
Establish partnership process
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2/26/01 14th Annual Management Inform Slide # 5
InformationCollections
Current ProcessCurrent Process
50+ States
FederalEducationPrograms
What isCollected?
Duplicative
Redundant
Incomparable
Inaccurate
Incomplete
UnusableMisleading
17,000+ Districts
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2/26/01 14th Annual Management Inform Slide # 6
Current ProcessCurrent Process
50+ States
FederalEducationPrograms
What DoesThis Cause?
Mass Confusion
Miscommunication
Misinformation
17,000+ Districts
InformationCollections
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How Will We FixHow Will We Fix
This Broken Process?This Broken Process?
CCSSOEIAC
NatlForum
State
1Education Agency
EIM-IPT
Federal
50+ States
FederalEducationPrograms
17,000+ Districts
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2/26/01 14th Annual Management Inform Slide # 8
DriversDrivers
q Government Performance and Results Act - 1993
q Paperwork Reduction Act - 1995
q Clinger-Cohen (CIO) Act - 1996
q Government Paperwork Elimination Act - 1998
q E-World Cultural Change
q New Administration
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2/26/01 14th Annual Management Inform Slide # 9
Key ComponentsKey Components
q 3 key components of a successful process for
developing enterprise policies and processes
are:
Agency oversight at the Secretary and Deputy Secretarylevel;
Program Office ownership of, and commitment to
information improvement activities;
Office of the Chief Information Officer (OCIO) facilitation
of agency-wide information management activities
andprojects.
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Slide # 10
Principal Office
Technical Advisory
Groups
Principal Office
Information Collection
Proposals
Principal Office
Information Officer
Data Collection
ConsolidationData Dictionary
Data Dissemination
CoordinationData Quality
Associate Chief
Information Officers
Information
Collection
Certification Process
Deputy Chief
Information Officer for
Information Management
Council of ChiefState School Officers
Permanent Standing
CCSSO-EIAC
Task ForceEducation
Community
OMB
Enterprise Information
Management - Integrated
Project Team
Deputy
Secretary
InvestmentReview
Board
Chief Information
Officer
AssistantSecretary
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2/26/01 14th Annual Management Inform Slide # 11
Major Activities to ImproveMajor Activities to Improve
Information ManagementInformation Management
q Better Communication With Education Partners
Regional Meetings - Decision Support Systems
National Meetings - Ideal Education Information
Outreach - Annual National Conventions CCSSO - EIAC Permanent
Standing Committee
q Enterprise Information Improvement
Quality Reviews of Program Databases
Certification of Agency Databases Establishment of Agency Data
Dictionary
