DEPARTMENT OF THE NAVY BUREAU OF NAVAL PERSONNEL

5720 INTEGRITY DRIVE MILLINGTON, TN 38055-0000

BUPERSINST 1900.8D PERS-83 11 Jun 10

BUPERS INSTRUCTION 1900.8D

From: Chief of Naval Personnel

Subj: CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY (DD 214/DD 214C/DD 214WS AND DD 215)

Ref:

Encl:

(a) DoD Instruction 1336.01 of 20 Aug 2009 (b) NAVPERS 15560D, Naval Military Personnel Manual

(MILPERSMAN) (c) OPNAVINST 7220.14

(1) Instructions for Issuance of DD 214 Certificate of Release or Discharge from Active Duty

(2) Reentry Codes (3) State Directors of Department of Veterans Affairs

1. Purpose. To provide instructions for preparation and distribution of the DD 214 Certificate of Release or Discharge from Active Duty, DD 214C Certificate of Release or Discharge from Active Duty, Continuation Sheet, DD 214WS Certificate of Release or Discharge from Active Duty Worksheet and DD 215 Correction to DD 214, Certificate of Release or Discharge from Active Duty. This instruction is a complete revision and should be reviewed in its entirety.

2. Cancellation. BUPERSINST 1900.SC.

3. Background

a. Per reference (a), Department of Defense (DoD) prescribes the DD 214/DD 214C/DD 214WS and DD 215 for use by all military services. Reference (b) provides separation/discharge reasons.

b. Enclosures (1) through (3) are used for the preparation and distribution of the DD 214/DD 214C and DD 215. The NAVPERS 1900/2, Separation Travel Orders, will be issued to enlisted personnel upon separation and marked "For Official Use Only".

BUPERSINST 1900.SD I l ./UH 2010

c. The DD 214 is des igned to provide a short- form origi nal which excludes ~special Additional Information# and a long form copy with additional i nformation selectively i ncluded based on the recipient's needs .

d. DD 214 provides military services with information necessary for administrative pro~ess i ng and enl ist.rnent/ reenlistment determination as well as data required by separatees for persona l use.

4. Intent of the DD 214. The DD 214 is a brief, c l ear-cut record of a period or t erm of active mi l itary service tha t provides:

a . Mil itary services with a readi l y available source of i nformation used to determine el.igibil ity for enl istment or reenl i stment;

b. Service members with a brief record of act i ve service; and

c . Appropriat e governmental agenc ies with An Authoritative source of i nformation which they require in the administration o f Federal and State laws.

5. Control of the DD 214/00 214C/DD 2l dWS and DD 215. These forms are documents containing sensitive information and are vul nerabl e to fraudulent use . OQD has directed the following procedures to prevent unauthorized use of the form:

a . Command Re sponsib i l ities. Each command will establ ish i nt ernal accountability procedures for use and destruction of forms . The commanding officer/officer in charge (CO/OIC) will a ppoint, i n writing , a n individual of grade &7. GS- 7, or above to control , and i ssue the DD 214, DD214C. DD 214~1S and when a ppropriate, t he DD 215. The CO/OIC of designated separation <tctivities l ist ed i n reference (b) 1910 - 8 12 may authorize an ES, GS•S, or above to serve in this capacity. if so designated in writing. Le t ter of appointment :shal l not be sent to Navy Personnel Command (NAVPERSCOM), but sha l l be maintained in the command files.

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BUPERSINST 1900 . 8D l!JUN ~o

b. When a command i s supported by a Personnel support li.cti vi ty Detachment ( PERSUPPDET) , responsibility for issuance of the DD 214 lies with the PERSUPPDET.

c. Security, The following procedures for security of electronic forms are provided as follows:

(1) co·s must ensure appropriate security measures are in place to safeguard unauthorized use of the electronic PDF fi l e DD 214 /DD 214C/OO 214WS and OD 215 by placing the form on a separate dir·ectory, using l ocal area network (LAN) security and 1:-estricting QC::cess only t o qua l ified personnel creating the actual form.

(2) Assign a serial number in block 18 of the DD 214 (bl ock 5 of the OD 215) and maintain these serial numbers in either an e lec t ronic or paper log . The serial number consists o f f our elEMnents (14 spaces}, to i ncl ude command uni t i den tification code (U IC), two digit calendar year, four digit consecutive number, and initials of the preparer (e . g . , SER: 62981• 00-0001- DWC) .

(3) Log consists of . a t~ min~mum, serial number, Name o f Person Discharged/Separated, and Effective Date of Discharge/ Separation . conunands may add additional elements as desired.

d. Destruction of Forms. Obsolet e, blank, partially complet ed, and reproduced copies of the OD 214, OD 214C. DD 214WS and OD 215 to be discarded, wil l not remain intact but will be des troyed; i . e . , by shreddi ng or burning. No form will be discarded intact .

6. Records Management. Records created by this i nstructi on, regardless of media, will be managed per SECNAV Manual 5210 . l of November 2007.

7. Forms

a. Authorized separation acti v ities wi l l be provided current electronic versions of the DD 214/214C/214WS and 215.

b . Fol lowi ng forms are availabl e online or by ordering at https://navalforms .daps.dl a .mil/web/public/home:

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BOPERSINST 1900.80 Ii.JUN ;

(1) NAVPE:RS 1070/74 ( 10-:20 05), Report of Home of Record and Place from Which Ordered to a Tour o f Active Duty.

(2) NAVPERS 1900/2 {06-2008) Separation Travel Orders.

c . The fol l owing f orms are avai l able on.line at http://www.dcic.mil/whs/directives/infomgt/forms/formsprogram.ht.m .

(1) DD 2648 (0 5 -2005 ) Preseparation Counseling Checklist For Active Component Service Members .

(2) DD 2648-1 (06 - 2005) Preseparation Counseling Checklist For Reserve Component Serv ice Members Rel eased From Active Duty

(3) DD 2808 (10 - 2005) Medical Record- Report of Medica l Examination.

(4) DD 2807-1 (03 - 2007) Medical Record - Report of Medical Hi story.

d. The fol l owing form is available online at http : / /""""""1. vba . va.gove . p1.1bs/ fot'n\S/htm : VA- 21- 526 Veterans Appl ication for Compensation or Pens ion .

D. P. QUINN Rear Admiral, U. S. Navy Deputy Chie f of Naval Personnel

Di stri bution: Electronic only, via BUPERS Web .site http://www.npc.navy.mil/

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BUPERSINST 1900.8D l t JUN J

INSTRUCTIONS FOR ISSUANCE OF DD 214, CERTIFICATE OF RELEASE OR DISCHARGE

FROM ACTIVE DUTY AND RELATED DOCUMENTS

Enc losur e (1 )

BUPERSINST 1900.8D l I JUN 20U

1 . Criteria for I ssuance of DD 214. The DO 214 i s prepared to cover periods of service on active duty, active duty for training {AD'l'}, full - time train i ng duty, active duty for special work (ADS\oJ), certain periods termi nat ed by a change o f status not concurrent with separation from active service, and release from a status that is l egal ly determined t o be void. The DO 214 will be issued to members i n conjunction with their release from active duty servi ce and prior t o final departur e from their command on permissive temporary additional duty, terminal l eave and associated travel.

a. Eligible Personnel . The DD 214 wil l be issued to the fol lowing personnel:

(1) Personnel Released from Active Duty. The DD 214 wil l be prepared for each member at the time of separation from a pe.riod of active naval service as specified below or a per iod of service det err.tined to be void. The DD 214 will be provided t o officers dismi ssed under the sencence of a general court ­martial or dropped from t he rolls, (NOTE: Members who are placed on appellate l eave are NO'!' released from active duty. ttppellate leave i s a statut orily auth6rized non- pay l eave status . Do not, in such cases, i ssue a DD 214.)

{2> Personne l Released from ADT, Full-Time Training Duty ; or ADSlfl. The DO 214 will be prepared for personnel being separated from a peri od of ADT, ful l-time training duty, or ADSW when t he period of service was 90 days or more. The DD 214 a l so will be prepared for personnel being separated for cause or for physical disability, regardless of length o f t i me served on active duty. In the case o f disability, the OD 214 wi l l s how active duty for only the period for which the member was ordered to AOT. The period of hospitalization subsequent t o that period may be s hown i n the "'Remarks" block.

(a) Reserve Compone.n.t personnel ordered to active duty for a contingency operation. wi l l be i ssued a OD 214 r egardless of the number o f days served on acti ve duty .

(bl The requirement shall a l so apply to recalled retirees reverting t o retired status, regardless of the period o f active duty served.

Enclosure ( l )

BUPERSINST 1900.8D l I JUN 21m

(3) Released from Acti ve Duty Following Callup, Partial Mobilization or Full Mobi l ization. Personnel ordered t o active duty in time of National Emergency declared by either t he ?resident or Congress, or war dec l ared by Cong~ess wi l l be provided a 00 214 upon release from active duty . The DD 214 will be issued regardless of the l ength of time served on active duty.

(4) Personnel Continu ing or\ Active Duty. The DD 214 will be prepared and furnished to members while serving on active duty when they have a change of status or cor;1ponent as follows:

{a} Enl isted Personnel. Discharged to accept permanent appointment to either warrant or commissioned status for continued active duty.

(b ) Officers

1 . Temporary appointment terminated to accept a permanent warrant or commission in the Regular Navy or- Navy Reserve.

2, Appoi ntment terminated to accept appointment i n Qnother branch of the Armed Forces .

3 . upon termi nation of temporary appointment when enlistment contract expires concurrently.

4 . Officers retired and continued on active duty in a retired status will not be issued a OD 214 until t:he actual da te of separation (e.g., an officer placed on the retired list of the Navy on 30 J~ne 2004 and continued for 2 years, will not be issued a DD 2:14 unt i l 30 June 2006, the actual date of separation).

(5) Enlisted Personnel Released to Become Midshipmen or Cadets. The DD 214 will be issued for enlisted personnel on active duty who fal l under one o f the foll owing categories:

(a) Appointed midshipmen, U.S. Navy.

2 Enclosure {l }

BUPERSINST 1900.80 t I JI/N ?lt".l

(b) Appointed midshipmen, U.S. Navy Reserve, or accepted as col lege program students i n Naval Reserve Officers Training Corps (NROTC) ?rogram.

(c) Upon acceptance of commission.

(6) Midshipmen and Cadets . The DD 214 will be prepared and issued at time of release to those midshipmen and cadets, including t hose se.rving concurrently as enlisted members, at the Naval Academy, Air Force Academy, Coast Guard Academy. or the Military Academy, released per reference {b ) 1910-184 and 1531-020.

b. Inel igib le Personnel . The DD 214 wi l l not be prepar ed or issued i n the case of personnel :

{1} Who are discharged for i mmediate enlistment or r:eenlistment on ac.tive duty;

(2) Who are found physic.ally disqual ified upon reporting for active duty and who do not perform active duty under orders;

{3} Who die whil e on active duty, active duty for training, full - time traini ng duty, or active duty for special work;

(4) Who are relea$ed from A.DI' of less than 90 days un less separated for physical d i sability or from a period of special AOT under a call for mobi l ization;

(5) Who receive a temporary officer appoi ntment in the naval service, or when temporary officer status is terminated and reverted to enlisted status to comple t e an enl i stment contract;

(6) Who are midshipmen, U.S. Navy, (Naval Academy), accepting a permanent commission in the Navy or Navy Reserve;

(7) Who are midshipmen, Naval Reserve Officer Training Corps;

(8) Who are removed from the Temporary Dis4bility Ret i red List (TDRL);

Encl osure (1 )

BUPERSINST 1900.80 t 1 JUN 2t':.

(9) Who are enl isted personnel transferred to the Pleet Reserve and who are concurrently retai ned on active duty;

(10) Who are discharged from Fleet Reserve i nactive status; or

(11) Who are officer per,sonnel retired and who are c oncur rentl y retained on active duty.

c. Times of Issuance. The no 214 will be compl eted for eligible personnel at time of re lease, transfer, change of status, or discharge except as s ·tated below.

(1) Personnel in ~Awaiting-Ordersw Status . I n the case of personnel who have appeared before a physical evaluation board (PEB) and have been p l aced i n an awaiting-orders status pending fina l action by the Se cr~tary of the Navy (SECNAV) . the c ol'M\and responsible for admini stering the member's records and accounts will complete blocks 1 through Ba; 10, 1 1 , 12a, 12i, 13 , 14, 19 through 22, and 30 prior co the departure of the member. The DD 214 wil l not be distributed until f i nal action is direcced by the NAVPERSCOM, Career Progression (PERS-8). I n t hose cases where retirement or discharge is directed . the r emaining blocks will be complet-ed and all copies of the form distributed promptly per i nstruc tions set forth in paragraph 4 . If the member is returned t o active duty instead of being r eti red or discharged, the original and all copies of the DD 214 will be destroyed .

(2) Personnel Transferred to Department of Veterans Affai rs Medical Center (DVAMC} , When a member is transferred to a DVAMC for f urther treatment pe:nding final action on the report of the PEB, the naval acti v ity affecting such t ransfer will c omple t e as much of the DD 214WS as possible with the information avai l able prior to the member's transfer. The worksheet will be forwarded t o the PERSUPPDET serving the area in which the designated OVA.MC is located. When retirement or discharge is directed by NAVPERSCOM (PERS - 8), the PERSUPPDET will complete the OD 214 and dis tri bute a ll copies promptly. A locally reproduced copy of the copy number 3 will be forwarded t o t he DVAMC in which the member i s a patient .

(3) Personnel Retired or Transf erred to the Fl eet Reserve and Retai ned on Active outy. 'tlhen an officer or

4 Enclosure (1)

BUPERSI NST 1900 . 8D tlJUN? J

enl isted member is retired or transfe-rred to the Fleet Reserve, but retained on active duty, the OD 214 will not be issued until final separat ion from active service is accomplished , The service record wi l l not be forwarded to NAVPERSCOM {PERS-312} but will be retained at t he conu:nand until the member compl etes t he period of active duty.

(4) Members Separat ed Wh.ile on Separation Leave. Fo r chose members whose separation will become effective while on separation leave authori zed per reference (b) 1050-120, the DD 214 will be prepared and delivered prior to the member's departure. The remainder wi l l be distributed as i ndicated in paragraph 4.

(5) Void Enl istment . A DD 214 will be provided to enlisted members bei ng rel eased froro a status which has been j udicial l y determi ned to be void . Co1nplete the DD 214 per paragraph 3 except:

(a) Enter ' N/ A" i n !>locks 9, l l, 13 . 14, 16, and 17;

(b) Enter •OO 00 OO• i n b locks 6, 12a, b, c, f . g, and i; and

(c) Enter the beginning and endi ng dates of the void peri od and the following stat.eme·nt i n b l ock 18:

ENTERED (dace) RELEASED (date) ENLIST!•IENT VOID . THIS RELEASE DOES NOT CONSTITUTE A DISCHARGE AND A DI SCHARGE CERTIFICATE HAS NOT BEEN ISSUED.

(d) Enter 'VOID ENLISTMENT" in b l ock 23;

<e) Enter 'UNCHARACTERIZED" in block 24;

(£) Enter authority currently in e f fect i n

(g) Enter 'YDN" in !>lock 26:

( h ) Enter •RE-4 or RE- 3E, • as appropriate , block 27; and

( i) Enter ' DEFECTIVE ENLISTMENT- LACK OF JURI SDICTION" i n b l ock 28 .

block 25;

in

5 Encl osu r e ( 1)

2. Preparation o f the oo 214

BUPERSINST 190 0. SD

1 t JUH 2010

a. Sources of I nformation. Data to be enter ed on the DD 21 4 will be obtained from service, health, pay records, and official orders , as appr opriate .

b . Accuracy and Compl eteness. The DO 214 i s an important r ecord of service. It mu-st be a<:curate and complete . Only au thorized items may be entered.

( l } Per i od Covered . Al l entries rel ate only to t he current per iod o f active duty unless otherwi se noted; i .e., from t he date o f entry as s hown in block 12a through the date of separation as shown i n b lock 12b . Dat es wi l l be entered as fol lows ,

{a) Four d i g it year (2006);

(b) Two di git abbreviat ion for the month (06); and

(c) Two digits of the day (06).

{2) Use o f DD 2 1 4~1S . The DD 214WS wi l l be used i n all cases t o ensure a ccuracy , completeness, and economy in the final preparation of the DD 214.

{3) Compl etion of Items. Block-by- b lock i nstructions for the en tries made on the DD 214 are conta i ned i n paragraph 3 below. No block wil l be left completely blank and no marginal entries will be made. When i nformation is not a vailable or more space is needed, the fol lowi ng instructions apply:

{a) In formation Not Appl i cabl e. I nformation in some bl ocks may not be app l icabl e to the member being separated. When this is the case, enter "NONE" or "NA '' ( for not applicable ) i n the b lock .

{b} I nformation Not Avail able. If i nformation to compl e t e a b lock is not available, e nter "See remarks" and enter i n b l ock 18, ~oo 215 wi l l be issued t o provide mis s ing i nforma tion.N In this case , noti fy NAVPERSCOM, Personnel I nforma tion Management (PERS- 3) t hat it wil l be necessa ry to i ssue the DD 215. For those enlisted personnel being discharged on appel l ate leave, enter "Refe r t o OD 215" i n the appropr i ate

6 Enc l osure (1)

BUPERSINST 1900.8D 1 1 JUN 20'.II

blocks, and the CO will i ssue the DD 215 when the needed informa tion has been received from NAVPERSCOM {PERS - 8).

(c) unused Space. Whenever there is unused space in blocks 11, 13, 14 and 18, type a diagonal l ine of •x•s· below t he last typed l i ne.

{d } More Space Regui red . When more space is required t o complete or c l arify t he i nformation , enter ~see remarks" and complete or explain the information i n block lS, "Remarks. " If this space i s ins·uf ficient:, required information will be continued on a DD 214C, and will reference information f rom bl ocks 1 through 3 and the appropriate b l ock(s) being continued, the member's signature, date, and authorizing official 's signature. No entries may be made on the back of the oo 214. The use of plain bond paper as a continuation s heet is no longer authorized.

c. Legibility . Each copy of the DD 214 must be legible and will be printed with a reproduci'ble screen tint using appropriate security ink on Blocks l . 3, da , 4b, 12, and 18 t hrough 30 . Blocks 1, 3. 21, and 22 of the DD 214C And bl6~ks 1 , 3 . 5, 6 . and 8 of the DD 215 will be simi l arly printed to make a l terations readily discern i ble. No corrections wi l l be permitted in the screened areas.

d. Errors and Alterations. The use of the DO 2l4WS should prevent errors from appearing on the DD 214 , No changes or corr ect ions may be made to the shaded blocks of the form. Any unavoidable corrections or changes made i n the unshaded a r eas of t he DD 214 during preparation wi ll be neat, legible, and i nitialed on all copies by the a·uthori~ing o f ficial. The recipient will be informed t hat :making any unauthori zed change or alteration of the OD 214 will render it void.

3 . l nstructions for Completing the DO 214

a. Block 1 . NAME. Enter member ' s name : last name (in capital l e tters} , first name , and middle name. Do not i nclude spaces, hyphens or apostrophes in last name. Type a conuna after the l ast name . If the member does not have a middle name, indica t e by "NMN. • If the member uses an initial instead of a first or middle name, indicate by enclosing the initial in

7 Enclosure (1)

BUPERSINST 1900 . 80 I J JUN 2V!O

quotation marks: e.g., "'J" or "K". Al so include, when a pplicabl e, Jr . , Sr., I I I , etc., following the member's middle name .

b . Block 2 . DEPARTMENT, COMPONENT, AND BRANCH. word "'NAVY" and the current status, us i ng one of the USN, USNR, USN!"R, USNR!"R, USN-RET, or OSN- MIDN .

Enter the fol l owing;

C .

social 000 00

Block 3 . SOCI AL SECURI TY NUMBER. Enter the member's security number with the d igits proper l y grouped; e.g., 0000 .

d. Bl ock 4 . GRADE . RANK, OR RATE . Enter the abbreviat i on f or rank, temporary commi ssioned grade or rate i n which separat ed . The c orruniss ioned grade wil l be shown for a temporary officer accepting a permanent appoi ntment as an o f ficer , or r everting t o permanent e nl isted status for the purpose of transferring to the Flee t Reserve and release from acti ve duty effec t ive on the same date. The permanent enlisted grade and date of rate for a temporary officer wi l l be identified i n block 18, 'Remarks" (DO NOT USE FROCKED GRADE, RANK, OR RATE) . !"or midshi pmen, enter \lMI DN . "

e. Bloc k 4b. PAYGRADE . Enter the separated ~04 ,« •01E, N ~w2, N •E3,« etc . "NA." (DO NOT USE FROCKED PAYGRADE)

paygrade in which For midshipmen enter

f. Block S . DATE O!" BIRTH. Enter the correct date of b irt h ; e .g. , 19740915.

g . Block 6. RESERVE OBLIGATION TERMINAL DATE. En ter, when appl icable, the terminal date of the member's Reserve obl iga tion under the Military Sel ective Service Act, which i s 8 years from the dat e of first enl i stment or appointment. Reference (b) 1133- 010 appl ies , Enter •NA" if the member is discharged.

h . Block 7a. PLACE 0!" ENTRY INTO ACTIVE DUTY

(1) Enlisted Personnel

(a) For enl isted personnel (including t emporary commissioned of ficers) who i lM'lediately entered on active duty at t he time of enlistment or ree.nl i .strnent after a break i n service,

8 E:nclosure (1 >

BUPERSINST 1900 .80 11JUN201n

enter the place the member indicated (city or county and State) on the date shown in block 12a .

(b) For enlisted personnel ordered t o active d uty from inactive duty , enter the city or county and State of the home a ddr ess to which the active duty orders were addressed .

{2) Officers. For an officer who reported for active duty on or after 1 January 1957, enter the pl ace of entry shown on NAVPERS 1070/74, Report of Home of Record and Pl ace from Which ordered to a Tour of Active Duty.

(3) Midshipmen. For midshipmen, USN, enter the place to which the "Permit to Report at t-he U.S. Naval Academy for Admission as Midshipmen" was addressed.

i. Block 7b. HOME OF RECORD AT TIME OF ENTRY. Refer to r eference (b) 1000- 100.

j . Block Ba. LAST DUTY ASSIGNMENT ANO MAJOR COMMAND . Enter the last permanent duty assignment except i n the case of release from active duty for training, when the training duty assignment will be entered.

k. Block Sb. STATION WHERE SEPARATED. Enter the place of r elease, transfer , or discharge (ship or station} and its geographic location.

1. Block 9 . COMMAND TO \\IHICH TRANSFERRED. For personnel being released, transferred to t'.he Fleet Reserve, retired, or in the case of midshi pmen assigned or reverted to enlisted status, e nter "Commander, Navy Personne l Comma.nd (PERS-912), Millington, TN 38055 ." For midshipmen placed on active duty, enter the name of the command to which transferred, In che case o f personnel being discharged or continuing on active duty with a change of status, enter "NA . . -,

m. Block 10 . SERVICEMEN·s •GROUP LIFE I NSURANCE COVERAGE. The exact amount of coverage must be ent ered; e.g. , $250,000. If none, enter ~xN i n the box.

Enclosure {l)

n. Block 11. PRIMARY SPECIALTY

BUPERSINST 1900.80 t 1 JUN 201D

(l} Enl isted Personnel. E!nter the prima.ry Navy Enl is t ed Classificat i on (NEC) code, title, and years and months in specialty. The NEC will be the lat est primary NEC assignment recorded in the Service member's Electronic Service Record, Enl i sted Qualifications History of the service record. When no NEC has been assi gned, encer the rating abbreviati on followed by "0000.· The NEC title wi l l be l isted in NAVPERS 18068F, section I I, Manual of the Navy Enl isted Manpower and Personnel Classifications and Occupational Standards. If appropriate, the s ubtitle wil l precede as "ET- 151 6 Radar (SPS-40B/C/D) Technician." In the case o f an OA- DG NEC, inc lude the rating abbreviati on and the NEC titl e : e . g . , "OG- 9770 (HT) craftsman.· Enter additional secondary NEC numbers and titles held for periods of 1 yea r or more.

(2) Officers. Enter the Navy Officer Bille t Classificat ion (NOBC) for the most significant duty assignment . See NAVPERS 158391, volume I . Ma:nual of Navy Officer Manpower and Personnel Classification, for NOBC numbers. I nclude title and years and months in specialty . Enter additional s ubspecialty numbers and t i t les :held for periods of 1 year or more .

o . Block 12. RECORD OF SERVICE

( l ) Block 12a. DATE ENTERED ACTIVE DUTY THIS PERIOD. 'fhe date entered i n block 12a shal l be the date of enlistment for the earl iest period of conti·nuous active service for which a DD 214 was not previous l y issued . For members who have previously enlisted, reenlisted, or a ccepted an appointment without being issued a DD 214, and who are being separated wi th any discharge characterization except · Honorable. " The following statement sha l l appear as the first entry in block 18, "Remarks,• on the DO 214, 'CONT I NUOUS HONORABLE ACTIVE SERVICE FROM {appl icable date) UNTIL (ap·plicab le dat e).. The •from• date shal l be the date of initia l entry i nto active duty; the "un til " date s ha l l be the date before commencement of the c urrent enl i stment .

(2) Block 12b. SEPARATION DATE THI S PERIOD. Enter t he date the release, d i scha~ge, or change of status is effective. A member may be released 1 to 3 days early because the

1 0 Enclosure {1)

BOPERSINST 1900.8D 1 1 JIM 200

expiration of service fal l s on a weekend or holiday . I n such cases. show the actual date of r •elease. Such release is not considered as bei ng "prior to expiration of obligat ed service ." For temporary commissioned officer being discharged in order to accept permanent appoi ntment. enter day prior to permanent appointment . For personnel being retir ed, enter the last day of active duty i n th is bl ock, and enter the effec t ive date of r etirement in block 18, "Remarks . " For members released on separation leave, enter the date the active duty obl igation i s completed, For reservists entitled to travel time incident to separation, enter the effective -Oate of release from active duty . Enter the actual date the member was detached from the duty station effecting separation and the number of days travel time in block 18, "Remarks ." For service members being transferred to the Individual Ready Reserve (IRR), enter in block 18: "Subject to active duty recall/annual screening. ,.

(3) Bl ock 12c. NET ACTIVE SERVICE THIS PERI OD. Enter t he years, months, and days of net service tRis period. Note that service whi l e attending a service academy as a midshipman, USN , or as a cadet is creditable for enlisted members r everted to enlisted status. but i n no case is it creditabl e for warrant or commi ssioned of f icers. (Do not include lost t ime in determini ng net active service.)

(4 ) Block 12d. TOTAL PR IOR ACTIVE SERVICE. Enter the years, 1nonths, and days service creditabl e fo't' bas ic pax {base pay computed from Pay Entry Base Date for all active service prior to t he date entered in block 12a.

(SJ Block l2e . TOTAL PRIOR INACTIVE SERVICE. Enter the years, months, and days service creditab le for basic pay for all i nactive service prior to the date entered in bl ock 12a.

(6) Block l2f . FOREIGN SERVICE. Enter the years, months, and days of foreign service this period. (Service performed outside continental United States {OCONUS), except while on deployment.)

(7) Block 12g. SEA SERVICE. Enter the sum of a l l sea duty periods, minus the number of days lost which occurred during each sea ducy periods as defined i n reference (c).

1 1 Enclosure {l)

(8) Block 12h . INITIAL ENTRY TRAINING

BUPERSINST 1900. 8D 1 I JUN 2010

{a} Enl i sted . Enter the sum of time spent i n initial entry training which inc l ude s Re cruit Train i ng and Skill Training (or 'A' School) .

(bl Officers . Enter •NA .. .

(9) Block 12i. EFFECTIVE DATE OF PAY GRADE. Enter the effective date of the paygrade/ rank r e f lected in block 4b as follows:

(a) Enl ist ed Personnel . Actual date of a dvancement.

(b } Officers . Date of rank, as distinguished from date of appointment.

p. Block 13 . DECORATIONS, .MEDALS , BADGES, CITATIONS, AND CAMPAIGN RI BBONS AWARDED OR AUTHORI ZED. Enter al l decorations, medals, badges, commendations, c i tations, and campaign r ibbons awarded or authorized for a ll pe,r iods of serv ice. I n cases whe.re the award is not appropriatel y entered i n the member's se rvice record, supporting documenta tion must be verified prior to ente r i ng on the DD 214. No authorities wi l l be cited. Enter incl usive dates for a l l campaign medal s awarded ( i .e. , I raq Campaign Medal (1APR09 t o 31DEC09}

g. Block 14 . MILITARY EDUCATI ON. TO ass i st the former Serv i ce member in employment pl acement and job counsel ing, formal i n- service training courses successful l y completed during t his per iod wi l l be l i sted in this block; e . g . , med ical and dental . electronics, supply, adrruinistration, personnel , or heavy equipment operations . Training courses for combat skills will not be listed. Course title, number of weeks att ended, and monch and year of compl etion wi l l be entered. Refer to the Guide t o the Evalua tion of Educa.tional Experiences i n the Armed Services for course titles and abbrevia tions. Avai labl e a t http://www.militaryguides .acenet .edu/ .

r . Bl ock 15a. COMMISSIONED THROUGH SERVICE ACADEMY . Place an ~xu in the appropr iat e box of o fficer separati ng .

$. Block lSb. COMMISSIONED THROUGH ROTC SCHOLhRSHIP. Place an "X 1' i n t he appropriate box o f officer separating.

12 Enc losure (1)

BUPERSINST 1900.SD l l JIJ/l 201;

t. Block l5c . ENLISTED UNDER LOAN REPAYMENT PROGRAM. Place *XN i n the appropriate box. If *YESN , enter the years of commitment .

u. Block 16. DAYS ACCRUED LEAVE PAI D. If the member r eceived a l ump•sum leave payment, enter the number of days for which payment was received. The amount of the payment will not be shown. If no lump- sum leave payment is made, enter "NONE.• Ensure the l eave paid refl ected in this block excludes the l eave 1nember has t.aken prior t o separation (terminal / separat i on leave).

v. Block 17. Ent er an *XN in the appropriate box i ndicating whether or not member complet ed the dental examinat ion and all appropriate dental services and treatment within 90 days pr ior t o separation .

w. Block 18 . REMARKS . Entries in this b l ock c onsist of i n formation not $ho~~ elsewhere, specified below, or in suppl ementary directives and may include other information pertinent to the separat ee. Do :not repeat material in other blocks . The unused portion of bl ock 18 must be fil l ed by diagonal l ines o f ~xN typed through the blank space.

(1) Conti nuation o f Information. Continue i n this block r,1,ny items which cannot be completed within the space p rov ided . In such cases, a cross - re ference must be made to i ndicate the item being continued: e.g., ~alock 13 continued . N If more space is requi red, enter ~continued on DD 214C" in the last l ine of t he block and compl ete the form .as d irected by paragraph 2b(3) (d) .

(2) Miss i ng I nformation . When information i s not available to complete a block on the DO 214 and t he entry has been made "See Remarks, ·" enter i n block 18 : "DD 215 wi ll be issued t o provide miss i ng i nformation."

(3) Discharge for Physical Disability. I n cases of personnel being discharged for reason of physical disabi l i t y, make a ppro priate e.ntry as l isted below. Membe.rs who p l an to apply for veteran's compensation or pension shou l d be i nformed t hat it i s in their best i nterest to apply at the time of separation. If they wait , they may expect delay i n the processing of their appl ica tions unti l the Department of

13 Enclosure ( 1)

BOPERSINST 1900.80 1 I JUN m,

Veterans Affairs (DVA) can obtain their medical records from the 1-Jlavy. In no case will the natur,e of the physical disability be described. The necessary information will be obtained by the personnel officer from the oo. As appropriate, enter one of the followi ng statements:

"(Name) has executed a claim for compensation, pens ion, or hospitalization to be filed wi th the DVA.N

"The right to fi l e a c l aim with the OVA for compensations, pensions, or hospital izations has been explained to (name) and they have s igned statements t.hat they do/do noc desire to submit a claim a c this time.n

~oisability severance pay authorized i n amount of$ (amount) but not paid."

"Disability severance pay authorized and paid in amount of S (amount).•

(d) separation Payment. t he amount, type, and number of of any separation payment. The symbol, for example

An entry will be made showing years to be paid, if appropriate, ~ntry shall include the DO's

"VARI ABLE SEPARATION INCENTIVE - $4,310.00 PAID ANNUALLY FOR 12 YBARS • DI SBURSING OFFICE SYMBOL ___ _ •

•SPECIAL SEPARATION BENEFIT - $25,700.00 DISBURSING OFFICE SYMBOL, ___ _ •

"SEPARATION PAYMENT • $15,800 - DISBURSING OFFICE SYMBOL, ____ •

( 5) Effective Oate of Retirement or Transfer to Fleet Reserve. When a member is being released from active duty a.nd r etired. the date of release i n b lock 12b will usua lly be the day before the effective date of retirement (30 June 2006 and p l aced on retired list as of 1 July 2006). When member is being t ransferred to the Fleet Reserve, the date of release i n block 12b wil l usually be the same date as reflected by Fleet Reserve Transfer Authorization message (transferred to Fleet Reserve on 30 J une 2006 and Fleet Reserve status conunences the fol lowing day 1 July 2006) . For Service members transfer-ring to the Fleet

J.4 E:nclosure (1)

BUPERSINST 1900.8D t t JU)I 2010

Reserve or retiring from active duty, enter in block 18: "'Subject to active duty recall by Secretary of the Navy.,.

0 Effective date of temporary /permanent , retirement/transfer to Fleet Reserve Status: (date).~

(6) Temporary Early Retirement (15 ¥ears). When a member i s being r eleased from active duty and retired or t ransferred to the Fleet Reserve with less than 20 years of service. make the following entry:

"Member is retiring as provided by section 4403 of t he FY 1993 National Defense Authorization Act (NOAA) and may qualify for a recomputation of retired pay at age 62 (section 4464 of same law) .•

(7) Reservist's Travel Time. When a reservist is released fro~ active duty and is entitled to tr&vel time, enter in this b lock the actual date the reservist was detachQd from t he separation activity and the number of days travel time added t o arrive at the effective date of release from active duty entered i n block 12b as follows,

"Date detached separation activity: (date). t ime) ...

(4 days crave!

(8) Extension of Enlistment/Active Service. The fo l lowing is applicable to those individuals who are separaced/ discharged upon completion of their initial enlistment and a OD 214 ia issued. When a membe.r 's enlistment or active duty commitment was extended, except for che purpose of making up lost time, the term of s uch extension shall be ent ered i n block 18, "Remarks,# as shown below. For re- employment rights, all e xt ensions of enl istment or active service are considered to be a t the request and "for the convenience of the Government# and sha l l be so noted on the DD 214. "Extension of service was at t he request and for the convenience of the Government.u

(9) Non- pay/Excess Leave Days. Enter the inclusive dates of any non -pay e xcess leav·e days.

( 10) .Permanent Enl ist ed Grade. I/then a temporary c ommissioned officer grade is entered in block 4a, enter the t emporary officer designator and date of commission, and the

15 Enclosure (l)

BUPERSINST 1900.8D 11JONmJ

highest enlisted rating/paygrade held, and effective date in this block. (e.g., ~commissioned temporary officer on 2006 08 01, DESI GNATOR 6412. Highest enlisted rating/paygrade held PSC/E7, e ffective 2005 07 16.•)

Cl l} Place o f Birth . If the member is a discharged Alien Deserter, enter ~he pl ace of bi rth.

(12} Administrative Issuance or Re-issuance of the oo 214. unless otherwise directed by appel late authority, Executive Order, or SECNAV, a statement indicating the form was administratively issued or reissued and the date of the acti on will be entered.

(13) Naval Academy. Ent~r the dates the member attended the Naval Academy (or other service academy).

(14) upgraded Dischar ge. When a discharge has been upgraded, the OD 214 will be annotated on copies number 2 through 8 in block 18, ~Remarks , n to indicate the character of service has been upgraded; the date the application for upgrade was made; and the effective date of the corrective action.

(15) For service members who refuse to sign the DD 214 Qt the time of separation/discharge, make the following entry i n block 18: ~servi ce member refus~d t o sign document at the time of (enter as appropriate) ,w I n ~ddition, an Admini strative Remarks entry wi l l be made in me:mber's electronic service record document i ng reason for refusal to s ign the DD 214 . Upon complet ion of the DO 214, di$trihution wi l l be made as indicated in paragraph 4 .

{16) For individuals who have participated for advancement and :

(a} Selected for adv,ancement during the last advancement cycle, but- not. advanced by the time of separati on, enter the followi ng i nformation in block 18: ~examination completed, selected for advancement but not advanced by the time of separation, member ' s fina l multiple score and date of examination; e.g., HTl. PASS, FMS- 66, 2003 03 06.•

(b) Passed the examinat ion but not advanced, enter che fol l owing inf ormation for up to last four advancement cycles

1 6 Enclosure < l)

BUPERSINST 1900.SD 1 1 JUN 2IJII

in block 18 if data is av&ilable: ~Examination completed, member's final multiple score and date of examination; e.g., HTl, PASS, Fl1S - 66, 2003 03 06 ." In addition, include member's time i n rate, advancement r ecommendation from the member's last evaluation report, period of report and highest advancement requirements completed.

(17) For a Service member who is being transferred to the Individual Ready Reserve (IRR}, make the fol lowing entry:

usubject to active duty recal l/annual screening.~

(18) For a service member ordered to active duty i n time of Nationa l emergency or war , en.t er in block 18 the actual dates of deployment into the theater of operations, e.g., ~rRAQI FREEDOM THEATER FRON 03FEB17 TO 03APR10 . •

(19) For Service member s retiring or separating from active duty , document participation in contingency operations.

(2 0 } If Service member e lects, enter an e -mail address and tel ephone number to a llow contact by agencies receiving copies of the DD 214. If the me·mber possesses a service "e-mail for l ife" address it is preferred s i nce it wi l l provide a secure e -mai l environment .

x . Block 19a. MAILING ADDRESS AFTER SEPARATION. Enter the compl ete address (street and number, city, county , State, and zip code) where member i n tends to r eside {permanently) . This information must be obtained fro.m the membe.r .

y . Block 19b. NEAREST RELATIVE . Enter the co~plete name, street and number, city, county, State or councry, and z ip code of the nearest relative where ma i l may be forwarded fo llowi ng separation.

z. Block 20. NEMBER REQUESTS COPY 6 BE SENT TO DEPARTMENT OF VETERANS AFFAIRS, STATE DIRECTOR OF VETERANS AFFAIRS. Enter an " XN i n the appropriate box as to whether or not the member requests forwarding of the DD 214 to the OVA, State Di rector. If t he · ves• box is checked, the abbreviation of the State specified by the member must be entered in the blank. Enclosure (3) contai ns add ~esses of t he State Directors and the two-letter

17 Enclosure (1)

BUPERSINST 1900.SD 1 1 JUN 2DII

abbreviation for the State as drawn from the National Post Of fice and Zip code Directory .

aa. Block 20 a. CENTRAL OFFICE OF THE

MEMBER REQUESTS COPY 3 BE SENT TO THE DEPARTMENT' OF VETERANS AFFAIRS

(WASHINGTON, DC). Enter an "XN i n the appropriate box as to whether or not the member requests copy 3 be sent to the central Offi ce of the Department o f Ve t eran's Affairs (\\lashington , DC) .

bb . Block 21 a. MEMBER SIGNATURE. The electronic signature is the preferred method and will be used as capabilities evolve. If e l ectronic signature is not used, ensure the signature is legi b le on all copies. The member must be made aware of differences in the information contained on certai n copies o f the OD 214. When a member is discharged in absentia, enter ~Discharged in AhsentiaQ in this block. For a member who is physically unable to sign due to physical incapacitation or refuses t o sign, enter "Signature Unattainable" and enter the reason in bl ock 18.

cc . Block 21 b. DATE. Enter the date member's s ig'nature is obtained .

dd. Bl ock 22 a. OFFICIAL AUTHORIZED TO SIGN. Type t he name; rate, rank or grade; and title of the authoriz i ng official (ES or GS-5 and above) who bas been del egated authori ty to sign by direction. The offici a l 's signature wi l l be entered in this block. The electronic s i gnature i s the preferred method and wil l be used as capabil ities evolve . If electroni c signature is not used, ensure the signature is legibl e on all copies. In all cases the signature method used :by the Service member and a uthorized offi cial must be the same (i.e . , both use e l ectronic signature or both use standard signature},

ee . Block 22 b . DATE. Enter the date the Authorizing Official signs the OD 214 .

ff. Block 23 . TYPE OF SEPARATION. Enter the t ype of separation effected from one of the fol lowing:

(1) Discharged;

(2) Transfer~ed to USN/USA/MARCORPS/USAF/USCG;

18 Enc losure < 1)

BUPERSINST 1900.80 1 l JIM 2l110

( 3) Released from Active Duty;

( 4) Released from Active Duty and Transferred to the Navy Reserve;

Reserve;

( 5) Released from Active Duty for Special \\lork (AOSW);

( 6) Released from Active

(7) Resigned;

(8) Commission Revoked;

(9) Dismissed;

Duty f'or Training (ADT);

( 10) Discharged and Offe·red Reappointment in the Navy

(11) Discharged and Reappointed in the Navy Reserve;

(12) TrAnsferred to the Fleet Reserve;

(13) Temporary Disability Retired List;

(14) Retired;

{15) Discharged from the Naval Academy;

(16 ) Discharged from the Naval Academy, Resumed/Assigned Enlisted Status;

{17) void (Uncharacterized}; or

(18) Dropped From the Rolls.

gg. Block 24 . CHARACTER Of' SERVICE . Enter in capital letters one of the fol lowing:

HONORABLE UNDER HONORABLE CONDITIONS (GENERAL)

UNDER OTHER THAN KONORABLE CONDITIONS BAD CONDUCT DISHONORABLE

UNCHARACTERIZED

19 Enclosure (1)

BUPERSINST 1900.8D t 1 JUN 2l)IO

In the case of an officer dismis.sed or dropped from the rolls, enter only ~x•s.w The character of service must be appropriate ~nd consistent with the reason a~d authority for separation .

hh. Block 25. SEPARATION AUTHORITY

(l) Enlisted Personnel. release is authorized using the reference (b) .

Ente~ t he authority under which appropriate article number from

(2) Officers and Midshipmen. Cite the orders authoriz i ng separation.

ii. Block 26 . SEPARATION CODE. Enter the appropri ate Separation Program Designator (SPD) . The list of authorized SPO codes is "For Official Use Onl y" and shall not be re l eased to any agency or individual outs ide the IX>D. NAVPERSCOM (PERS- 832) will provide the l ist to authorized separation activities upon request.

jj. Block 27 . REENTRY CODE

(1} Enl i sted Personnel. Enter the appropri ate re.entry code consummate to tbe reason for separation as l isted in enclosure {2) and using guidelines contained in reference (b) 1160-030 .

(2) Officers and Midshipmen . Enter "NA. "

kk. Block 28. NARRATIVE REASON FOR SEPARATION. appropriate reason for separation that corresponds to Code used i n block 26.

Enter the the SPD

11. Block 29 . DATES OF TIME LOST DURING THIS PERIOD. Enter i nclusive dates for all periods of time l ost during thi s pe.r iod o f active duty, inc l ude p-eriods of unauthor ized absence or sickness due to mi sconduct, but do not identify tyPes of time lost other than by '"TL. "

Exampl es: TL 2004 06 21 TO 2004 06 29 or TL - NONE

mm . Block 30. MEMBER REQUESTS COPY 4. i nitials block 30 and receives copy number 4

20

Ensure the member of the DD 214. If

Enclosure ( l )

BUPERSINST 1900 .80 l I JUii 2111

the member electronical l y signs block 21a then the member must a l so electroni cal l y s i gn block 30 .

4. Distri bution of DD 214. The distri bution of all copies of DO 214 shal l be made withou t delay. The original and copy number 4 are to be given to the member in conjunction with their release from active duty service and prior to final departure from their command on permissive t emporary addi tional duty, terminal leave and associated travel . Other copies are to be distributed no l ater than the day following the effective date of separati on. Expeditious dist.ribution of the OD 214 wi ll assist the ex-Service member in obtaining benef i ts and wi l l also precl ude inval id unempl oyment compensati on payments . (The ex­Service member cannot fi le for unemployment in any week before the 5th week beginning after th& week i n whi ch the ex-Servi ce member was separated.) Preparation of the DO 214 will not be delayed because i nformat ion i s n.ot availabl e for completing all pertinent items . Rather, it will be prepared as completely as possible and a DD 215 wi l l be completed to suppl ement it. Members will be advised that they wil l be provi ded the DD 215 without having to request it. For those en l i sted per sonnel being discharged on appel lat e leiave , enter "'Refer t o DO 215 11 in the appropriate blocks, and the co wi l l issue the DD 215 when t he needed in formation has been r-eceived from NAVPERSCOM {PERS-8). In al l other cases where incomplete DD 214's are issued, NAVPERSCOM, Records Analysis (PERS- 312) will be advised t hat a 00 215 wi l l be necessary. Di stri bution of the DD 214 s hall be made as fol l ows,

a. Member's Copy (Number 1 - Ori ginal). Deliver to the member the original DD 214 in conj u_nction with their release from active duty service and prior t o final departure from their command on permissive temporary additional duty, t erminal l eave and associated travel. The orig·i nal DD 214 wil l be mai l ed Wlder conditions precludi ng physical delivery or when the member depart s well in advance of normal departure time; e.g . , on home a wai ting o rde~s. or t~ansferred t o a DVAMC. If the member is discharged as an Al ien Deserter, a reproduction of copy number 1, with the p l ace of birth entered in block 18, shal l be sent t o: U.S. Department o f State. Visa Office SCA/VO, State Annex Number 2, Washington, DC 20520, t o assist the Visa Office in precluding the unwarranted i ssuance of visas to discharged and a lien deserters.

21 Enclosure {1)

BUPERSINST 1900.80 I I JtW 2.810

b. Official Record copy (Number 2) . Forward copy number 2 to NAVPERSCOM (PERS-312) . As capabilities evolve, electronic submission o f the DO 214 is the preferred method. Continue forward hard copi es unti l electronic submission capabilities exist.

{l} For $eparating officers, attach the original 00 2648 (Active Duty> or DD 2648 - 1 (Reserve ComponEmt members released f rom Active Duty• Preseparation Counseling checklist , a copy of t he o fficer's separation orders and endorsement , a copy of the separation physical (DO 2808 and OD 2807-l), and any required NAVPERS 1070 / 613 entries. Ensure the OD 214 i s the top document.

{2} For officer candidat,e or midshipman discharged with an entry-leve l separation, submit with Midshipman Oath of Office, separation orders and endorsement , documentation authorizing discharge, and other service record documents. Ensure the OD 214 is the top document.

(3} For nQturalized Service member(s) separated with an Under Other Than Honorabl e Conditions characterization of service before serving honorabl y for 5 years , forward locally reproduced copy 2 to:

U.S. Citizens & I mmigration Services Domestic Operations 20 Massachusetts Avenue, NW, Suite 1100 Washington , DC 20529

c. Department of Veterans Affairs Data Processing Center Copy < Number 3) .

(1) Personnel Released from Active Duty/Discharged/ Retired /Transferred to the Fleet Reserve, forward copy number 3 in electronic format , if t he capability to transmit and receive exists; othen~ise mail to:

Department of Veteran Affairs Data Processing •Center (214) 1614 East Woodward St. Austin, TX 78772

22 Enclosure < l)

BUPERSINST 1900.80 1 1 JUN 2010

Note: A local l y reproduced copy of copy number 3 will be placed in the member ' s health treatmen~ record per reference (b) 5150- 010.

(2) ~!ember Hospital ized at a DVAMC . If the member is transferred to a OVA.MC prior to or at the time of release, forward a l ocall y reproduced hard copy or electroni c copy t o that hospital. Attach the copy to member's clinical records, x -ray fi lms , and a copy of t he member's health record.

{3} Member Completing OVA Claim. If member complet es VA 21-526, Ve ter~n•s Application for Compensation or Pension, i nclude a locally reproduced copy number 3 with the claim package to the VA Regional Office having jurisdiction over the member's home address. The member may al so elec t to have a dupl ica te of Copy 3 forwarded t o the Central Off ice of the OVA i n the Di strict of Columbia. The claim package should be prepared per re ference (b) 1910- 804. (Note: Do not forward the c laim to the OVA State Di rector'$ office.)

d. Member's Copy (Number 4 ). Ensure member i nitials b l ock 30 and deliver copy number 4 to the member . It should be delivered at the same time as the ori g i nal . Members will be advised that should they subsequently request unemployment compensation, it may be delayed unti l service date can be veri fied .

e . o.s. Department of Labor Copy {Number S)

(1 ) Personnel Continuing on Active Dut y. When an i ndividual is in service and enl isting or reenl isti ng in an active duty status or otherwise continuing on active duty in another status, copy number 5 wi l l not be forwarded to the Department of Labor.

(2) Personnel Released from Active Retired, or Transferred to Flee~ Reserve . i n electronic format, if the capability t o exists; otherwise immediately mail to:

Duty, Di scharged, Forward copy number 5 t ransmit and receive

U. S . Department of Labor Federal claims Control Center P .O. BOX 785070 Orlando, FL 32878-5070

23 Enclosure (1}

BUPERSINST 1900 .80 I t JUN 2010

f. Department of Veterans Affairs State Director Copy (Number 6) . For personnel released from active duty, discharged . retired, or transferred to the Fleet Reserve, forward to the appropriate OVA S tate Director (see enclosure (3) ), if the member so reque$ts by checking "YES"' in block 20 of DD 214 . The member must specify the State. If the member does not request that the copy be mailed, copy number 6 will be destroyed.

g. Service Copy (Number 7). copy number 7 will be destroyed.

h. Servi ce copy (Number 8) . Issuing command must file a hard copy in an electronic format for 2 years from date of separation. After this period, copy number 8 wi l l be destroyed or deleted from the electronic f.ile. In the event the member should request an additional copy of the form, a copy is availab le from the issuing command.

i. Advance Issuance of DD 214 for Demobilizing Reservists. The 00 214 will be prepared and signed by the member and authorized official up to 120 days i n advance of the member's separation . Provide member copy (number 4) to demobilizing reserve personnel who were mobilized in support of a contingency operation. This advanced copy will be provided to the member during the demobilization proces.s prior to the member departing the Navy Mobilization Processing Site (NMPS) on separation leave and is provided solely for the purpose of pre-registering Sailors for Veteran's Administration medical/dental benefits at NMPS and i s not to be provided to any other command for any reason .

5 . Corrections to DD 214. No changes, strikeovers. erasures, or corrections may be made in the shaded blocks of the DO 214, (bl ocks l, 3. 4, 12, and 18 thro-ugh 30). Any other changes or correc tions entered on OD 214 may also render the form void unless they are initialed by the authorizing official . The member will be advised that any unauthorized change or alteration will render the form void. The member to whom the OD 214 is issued wil l be informed of the proper procedure for having official corrections made when errors are discovered after receipt .

24 Enclosure (1)

BUPERSINST 1900.SD 1 1 JUN 2Dll

a. Of ficial Chan9es and Corrections. Once the 00 214 has been issued and copies distributed, official corrections may be made by issuance of DD 215, exce·pt as noted i n paragraph 6 below. The OD 215 will be distributed i n the same manner as the ori ginal DD 214 which it corrects. Since the information contained in blocks 25, 26, and 27 (SEPI\RATION .~UTHORITY., SEPI\RATION CODE, AND REENTRY CODE, respect ively) has limited distribution, correction to these items on a DD 215 requires the l i mitation on distribution of the DD 215 . I f other items as wel l as blocks 25, 26, and 27 are corrected, issuing authorities must assure that copies of the DD 215 issued to agencies not entitled to recei ve blocks 25, 26 , and 27 information, receive DD 215 copies which omit that information .

b. Request for correction. A correction request must contain the full name, rank/rate·, social security number, periods of service, and current mailing address of che member c oncerned. The correction requested must a l so be identified, and if necessary. supporting documentation provided. If a copy of the 00 214 for which the request i s being made is avail abl e, it should be forwarded with the reques t to one of the following locations:

(1 ) Members on Active Duty, in a Selected Reserve Status, and those Di scharged , Retired, or Trans f erred to the Fleet Reserve s i nce 1 995:

Navy Personne l Command (PERS- 312) 5720 Integrity Dr . Millington . TN 38055-3120

(2> Members Discharged, Retired, Transferred to the Fleet Reserve prior to 1995:

National Personnel Records Center Military Personnel Records 9700 Page Avenue, St. Louis, MO 63132- 5100

6. Administrative I ssuance or Reissuance of the OD 21d

a. Admi ni strative I ssuance. The OD 214 will normally be p r epared by the c ommand from wh Lch the member is separated . When a DD 214 has no c been issu~d , NAVPERSCOM (PERS-312) may

25 Enclosure (1)

BUPERSrNST 1900 . 8D I I JUii 2010

issue or direct issuance of a DO 214. The fact that the DD 214 was administrativel y i ssued will be entered i n block 18, "Remarks,• unless otherwise di rected . (See paragraph 3(v) (11)).

b. Reissuance. NAVPERSCOM (PERS -312) may reissue or d i rect reissuance when:

(1) Directed by appropriate appellate authority, Executive Order. or SECNAV.

(2) A DD 214 cannot be corrected by the i ssuance of a DD 215 or the correction would require the issuance of more than t wo DD 215's .

(3) There is a change directed by competent authori ty vice a correction of administrative error to Character of Serv ice in block 24 .

c. Request for Issuance or .Reissuance. Requests for issuance or reissuance should be addressed as i ndicated in Sb {l) or Sb(2) .

1 . Administrative Changes \'31\ile Member is on Terminal Leave. Prior to separation each member must be counseled regarding actions to be taken or that could i ncur i n the event of death. serious injury and misconduct prior t o actual separation/ discharge date.

a . In the event of the deatb of member , the family is r equired to notify the member· s command and se.rvicing PERSUPPDET in order to void the DD 214 and take required action regardi ng t he member's death .

b . I n the event the member suffers a serious i nj ury/ illness. the member or family {if member is i ncapacitated) is r equired to contact member's command and servicing PBRSUPPDET to ensure medical issues are properly addressed. The OD 214 may r equire cancellation or modification if medical actions extend member in an active duty status or PEB actions lead to disability.

c. Member must be made aware that if serious military or civi l ian misconduct is discovered or committed p rior to separation date , the member may 'be recal led in order to address

26 Enclosure ( 1)

BUPERSI NST 1900.80 1 I JUN 211

poss i b le courts-marti a l or admi nistrative separation processing . Th i s action may result i n cancellation or cor recti on to DD 214 ,~ith regards to type and characterization of discharge.

8. Repl acement of the OD 214

a . General . I n order to obtain a copy of a DO 214, a signed r equest mus t i nclude adequate i dentifying data ; i.e. , full name, rank or rat e, social security number, Navy service number{s), dat es o f service, and a current return address.

b. Individual Request. I n response to an individual's signed request for a copy of the DD 214, and based on the date o f i ssue o f the OD 21 4, the indi v i dual will receive the f ol l owing:

(1) In t he case of a DD 214 issued on or after l October 1979, one copy of the DD 214 inc luding the Special Addi tional Information (blocks 23 through 30).

(2) In the case of a DD 214 issued be fore 1 October 19?9, one copy of the OD 214 from which the Authori ty for Separation, Narrative Reas on for Separation, SPD. and Reentry Codes have been del e ted, and one copy o f the OD 214 containing ~he Authority for Separa tion, SPD, and Reentry Code. If specifical ly requested, t he individual may a l so be provided a p l ain language ~Narrative Statement« of the reason for the separation. The statement wi l l be provided i n a sepa.rate lette.r .

c . Agen t Requests. I n those cases where i ndividua l s have a uthorized another person t o rece i ve a copy of their DD 214. t he copy provided wil l not i nclude the Special Additional Information from a DO 214 i ssued on or after l October 1979, or i n the case of a DD 214 i ssued before that date, t he Separation Authority, Narrative Reason for Separation, SPO. and Reenl i stment Code .

d. Request for Replacement Copies . ~equests for replacement copies s houl d be addressed as i ndicated i n paragraph Sb(l) or Sb{2) .

9 . Reporting Requir ements - Enl isted/Officer . ~/hen reporting personnel loss due t o separation/retirement , ensure full compl iance with cur rent pay and p er sonnel procedures directives.

27 Enclosure ( 1)

RE-Rl

RE-1

REENTRY CODES

Recommended for preferred reenl i stment.

Eligible for reenlistment.

BUPERSINST 1900.80 t 1 JUN 2lJ1II

RE- lE Eligible for reenlistment, but not reenlisted due to Perform to Serve (PTS) regulations.

RE-2

RE-3

Ineligible for reenlistment because of the following status:

• Fleet Reserve.

- Retired {except for transfer to TDRL).

- Commissioned o fficer.

- Warrant o fficer.

Eligible for reenlistment except for disqual ifying factor. Add letter to indicate s tatus at time of separat i on:

RE- 3A Alien (Di scharged under reference (b) 1910-127 ) .

RE-38 Parenthood/Pregnancy/Childbirth.

RE-3C Conscientious objector.

RE-3E Induct ed/Enliste,d/Extended/Reenl isted in error .

RE-3F Failed the physi,cal fitness assessment (PFA).

RE- 3G Condition (not physical disabi l ity) interfering with performance of duty.

RE-3H Hardship/Dependancy.

RE-3J Failed entry level drug test, not drug dependent.

Enclosure (2)

RE- 3

RE- 4

RE-5

RE- 6

RE-7

REENTRY CODES ( CONTXNUED)

BUPERSINST 1900.8D

I I JUN 211111

RE- 3K Disenrolled from. Naval Academy or other officer program.

RE-311 I neligible for reenl i stment i n current r a ting.

RE-JP Physical disabi l ity (includes discharge and transfer to TDRL).

RE-3Q Disqualified for officer candidace training {not p hysical l y q'ua l i fied f or appointment as offi cer i n the naval service) .

RE-3R Not meeting the p rofess iona l growth criteria {See reference (b ) 11 60-030 ) .

RE-3S Surviving family member.

RE- 3U Minori ty age.

RE- 3X Non - swimmer.

RE-3Y Received Voluntary Separation I ncentive (VSI) .

RE- 3Z Received Specia l Separation Benefi t (SSB) .

Ineligible for reenl i stment.

USNR- R rel e ased a fter serving 90 or more days of Active OUty for Training (ADT} , Returned to Reserve unit/activity without reen l istment eligibility being determined.

Ineligible or denied reenlistment due to High Year Tenure.

completi ng t he i ni t ial 2 -year active duty obligation under the 2x8 Navy Reserve Program.

2 Enc l osure (2)

RE-8

REENTRY CODl!tS (CON'l'XNUJ!!D)

BUPERSI NST 19 0 0.8D 1 1 JUN 20ll

Temporary medical condi t ions or unsatis factory i n itial performance and conduc t (avai l able to recruits assigned to Recruit Training Command for initial training onl y).

3 Enclosu re (2)

BUPERSINST 19 0 0 . 8D I J JUN 2llll

S'l'ATE D:tRECTORS OF DEPAR"l'MENT OF VETERANS AFFA:tRS

ALAIIAMA {AL)

Department of veterans Af fa irs P . O . Box 1509 t1ontgomcry, AL 36102-1509

ALASICA {AX) Department of Veterans Affairs P .O . Box 5800 Port Richardson , AK 99508 - 0800

l\M&IUCAN SAMOA {AS) Ve tera ns & Milita ry Affa i rs Off i ce )vner,ican Samoa Government P .O. aox 8586 Pago, AS 96799

ARIZOHA (AZ) Oepartment of Veterans Services 333 3 North Cen t ral Ave. Su ite 1052 Phoenix, AZ 85012

AIUWJSAS {AR) Department of Veterans Affairs 1501 \\I. Maryland Ave. North Li ttle Rock, AR 72120

CALI FORNIA ( CA} Departmen t of Veter ans Affairs 1227 O St., Room 300 Sacramento, CA 94291

COt.ORA!lO (CO) Division o f Mil i tar y & Veterans Affa irs 7465 E . 1~t Av e . • Suite C Denver, CO 80230 - 6877

DEt.AWARE {DE)

com:inission of veterans Affairs 802 Si l ver Lake Blvd Robbi ns Bldg . , Suita 100 Dovar, DE 19904-2488

Dietrict of Columbia {DC) Mayor's Office o f Ve t erans Affairs 441 4 th S t . , N\I)

Sui t e 570 South Washing t on OC 20001-2714

Pt.ORIDA (FL) Depa r t ment of Veterans Affairs 4040 Esplanade Way , Suite 180 Ta l l a hassee , PL 32399 - 7016

OBORG:U. (GA) Depart ment of Veter ans services Floyd Veter ans Memorial Bldg Su ite E- 970 At lanta , GA 30334- 4800

~ (GIi)

veterans Affairs Off i ce Office of t he Governor Government of Guam P. O . Box 5178 Hagatna, GU 96932- 8659

HAWAII {HI) Office of Veterans Se_rvices 459 Pa tterson Rd . E Wing , Room 1-Al03 Honolulu , HI 96819- 152 2

IDAHO ( XD)

Idaho Division of vecera n$ Services 320 Collins Rd . Boise . ID 83702-4519

Enc.losure { 3}

BUPERSINST 1 900.80 11 JUN 2llD

STATE DIRECTORS OF DEPARTMENT OP VETERANS AFFAIRS ( CONTINUED)

CONHECTI CU'l' ( CT) Dopartment of Veterans Affai r s 287 wast st. Rocky Hill, CT 06067

ll1DllNA ( m ) Department of Veterans Affai rs 302 west Washingt on St , , Room B- 120 I ndianapol i s, l N ~6204- 2738

~ (IA ) Iowa Comndssion of Veterans Affairs Camp Dodge, Bldg A6A 7105 NW 701'1! Ave. Johnston. IA 50131-1935

KANSAS ( KS}

Kansas Commi ssion of Veterans' Affairs Jayhawk Tower , Suite 701 700 sw. , Jackson st, Topeka , KS 66603 - 3976

l<BN'lVCKY ( KY)

Division of Veterans Affairs llll ~ouisville Rd . Frankfort. KY 40601-6168

LOUJ:SI:IJa ( LA)

Depar t ment of Veter ans Affairs P.O. Box 94095, Capitol Station Baton Rouge, LA 70804-9095

MAI NE (ME)

Bureau of Maine Veterans s~rvices 111 State House Station Augusta, ME 04333-0117

2

I LI.XIIOIS (IL) Department of Veterans Affairs P.O . Box 19432 Springfield, IL 62794 - 9432

MICHIGAN ( IU) .Department of Mili tary & Veterans Affairs 3423 N. Martin Luther King Dl vd. Lansing, r<I 48906 - 2934

lflNNl!R<>l'A (MN) Department of Vete~ans Affa irs State Veterans Service Build i ng 20 west 12th- St ., Room 206C St. Paul, MN 55155-2006

ta:SSISSIPPI (KS}

State Veterans Affairs Board P.O. Box 5947 eearl. 11s 39:l88-5947

IUSSOORl: (MO)

Missouri Veterans commission P.O . Drawer 14'7 Jefferson City, MO 6S102 - 2901

IIOm'AMA ( 11'1' )

veterans Affairs Division P .O. Box S715 Helena, MT 59604 - 5715

NEBRASKA (NZ )

Department of veterans Affair s P.O. Box 95083 Lincoln, NB 68509 - 5083

Enclosure (3)

BUPERSINST 19 00.8D 1 I Ml ffl)

STA'l'E DIIIEC'l'ORS OF DEPARTMENT OF VETERANS AFFADlS (CONTINUED)

l!WllCLANI) (HD)

Maryland Department of Veterans Affairs Tho Jefferson Buildi ng, 4 t.h F loor 16 Francis St Annapolis, MD 21401- 1700

U.SSACBUS!!TTS (MA)

Oepa r tment of Ve t erans Servi ces 600 \\lashington St . , Suite 1100 Boston, MA 02111- 1704

REN JERSEY ( HJ)

Department of 1.filitary & Veterans' A. f fait;s P . O. Box 340 Trenton, NJ 08625~0340

,mt ICEXXCO ( IIIC)

Veterans Service Commission P.O. Box 2324 Santa Fe, NM 87503-2324

NEW YORJC (NY}

Div is ion of Veterans Affairs S Empire State Plaza Suite 2836 Albany, NY 12223-1500

NORTH CAROL.ntA (NC)

Di vision of Veterans Affairs Albemarle Building, Suite 1065 325 Nort h Salisbury St. 1151 Mail service Cont.er Raleigh, NC 27699-1315

3

Hl:VAJ:IA. (NV)

Office of veterans services 1201 Terminal way, Roorn ?.15 Rono. NV 89520-3258

NEW HAICPSllIIUI: (Nil)

NH State veterans Council 275 Chestnut St. , Room 32 1 r<anchester, NH 03101 - 2411

Pl:NNSYLVANIA (PA)

Department of Mil i tary Affairs Bureau for Veterans Affairs Fort Indian town Gap Building s - 0- 47 Annville, PA 17003- 5002

PtJERTO RICO (PR)

Public Advocate for Veterans Affairs P.O. Sox 1173 7 Fornande~ Juncos Station San Juan, PR 00110-283 7

RHODZ XSLAND (RX)

Department of Human Se r vices Division of Veterans' Affa irs Metacom l\ve . Bristol. RI 02809 - 0689

SOtJ"l"H CAROLINA (SC)

Office of Veterans Affairs Bro'""° State Offico Bldg. 1205 Pendleton St., Suite 369 Columbia, SC 29201-3751

Enclosure C 3)

BUPERSINST 1900 . BD l 1 JUN 21111

STATE DIRECTORS OP DEPAlt'l'MEN'l' OP VE'l.'l!:RANS APPAIRS (CONT1NIIED)

OlORTH lW<O'l'A (ND)

Oepa~trnent of Veterans Affairs P.O . Box 9003 Fargo, ND 58106-9003

2!!!2 (OB)

Governor's Office of Veterans Affairs 77 S, High St., 3otll. Ploor Columbus, OH 43215-6117

01'1.AIIONll. (ox)

Department of veterans Affairs P.O. Box 53067 Oklahoma City, OK 73152

OREGON (OR)

Department of Veteraru; Affairs Oregon Veterans Buildi ng 700 summer st., NE. Salem, OR 97310-1285

'll'fAB (OT)

Department of veterans ~ffairs 550 Foothill Blvd,, Sui te 202 Salt Lake City, UT 84108

VEJUIONT (V"l')

State Veterans Affairs 120 state s e. Montpolior, VT 05620-4401

Vt.RGDIIA (VA)

Department of Veterans' Af fairs 990 East Mai n St . Bast \iing, Ground Floor 270 Franklin Rd . SW .. Room 503 Richmond, VA 23219

4

8017TB DAKOTA ( SD)

Di vision of Veterans Affairs Soldiers & Sailors Memori a l Bldg 425 east Capitol Ave . Pierre , SD 57501-5070

TZHNIISSB:B: (Ttl)

Homeland security a.nd veterans Affairs 215 2igbth Ave ., Nor t h Nashville, TN 37243-1010

TEXAS ( TX)

Texas Veterans Commission P.O. Box 12277 Austin , TX 78711

DST V7:ROIN.XA (WV)

Divisi on of veterijns Affair• Charleston Human Resource Center 1321 Plaza east. Suite 101 Charleston, ~N 25301- 1400

WZSCOlfSIH (1fl:}

Department of Veterans Affai rs P.O. Box 7843 Madison, WI 53707 - 78-13

WYOlmlO (WY)

\'1yoming Veter ans " Affairs com.ission 851 ~lerne..r Ct., Suite 120 Casper, WY 82601- 1308

WASIIDR7l'ON (WII)

Depar tment ot veterans Affair s P.O. Box 41150, Mail Stop 1150 Ol ympia, WA 98504-1150

Enclosure (3)

BUPBRSINST 1900.SD 1 ! JUN ml

STATE DXRBCTORS OP DEPARTMENT OP VETERANS APPAXRS (CONTXNUED)

VXRGDI ISLANDS (VX)

Office of Veterans Affairs Estate Lower Love Ki ngshill, St. Croix, VI 00820

5

NOltTDJUI MARIANA ISLAND, COIIIIQtl10UL'l 01' ( MP ) Military/Vecerans Affairs Officer of the Governor Com.-nonwealth of tbe Northern Mariana Islands P.O. Box 503416 Salpan, MP 96950

Enclosure {3>