Department of Public Works FY 2016 - 2020 Capital Improvement Program (CIP) Budget Adoption April 27, 2015

Department of Public Works

FY 2016 - 2020 Capital Improvement Program (CIP)

BudgetAdoption

April 27, 2015


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Recommendation

1. Adopt by resolution FY 2016 – 2020 CIP Budget

2. Approve journal voucher amending 13 projects in the FY 2015 budget resulting in a $12,576,791 net decrease


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Highlights

• 238 active projects with estimated cost of $1.11B

• $567.5M (51%) funded to date• $85.5M (8% of total) recommended for

appropriation• 92 projects recommended for funding• $364M of total unfunded needs


Appropriations by Category

Tech-nology, $3.5MMunic-

ipal Build-ings & Facili-ties,

$0.95M

Street Lighting, $0.54MUndergrounding, $1.1M

Pasadena Center,

$0.6M

Parking, $1.12M

Sewers & Storm Drains, $1.2M

Rose Bowl, $4.4M

Parks & Land-

scaping, $2.6M

Water Systems,

$7.7M

Arroyo Projects, $0.2M

Electric System $51.2M

Recommended FY 2016 - $85.5 Million

Transportation, $6.1M

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Streets & Streetscape

s, $4.3M


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Chronology

• October 2014 – November 2014 - Ideas for new projects solicited>City Council; Five commissions; City

departments

• December 2014 - Project ideas evaluated & prioritized for possible inclusion

• February 2015 - City Manager met with departments & affiliated agencies to develop Recommended CIP

• March 2015 – April 2015 – Four Advisory Commissions’ review


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Chronology

• March 30 – Copies of CIP placed in all public libraries>Link available on City website

• April 13 – Opened public hearing & joint Finance Committee/City Council meetings

• April 27 – Close public hearing & adopt FY 2016 – 2020 CIP


Advisory Commission Reviews

Advisory Body CIP Section/Projects Date

Recreation & Parks Commission

Parks & LandscapingArroyo Projects March 17, 2015

Northwest CommissionProjects located fully or partially in Northwest

Pasadena

March 12, 2015

Planning Commission All new projects March 25, 2015, April 22, 2015

Transportation Advisory Commission

Streets & Streetscapes

Transportation

March 26, 2015

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>March 17, 2015 – Recreation & Parks Commission voted that recommended funding be used to construct park restroom & parking lot at Desiderio Park


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1. Citywide Sidewalk Improvement Project Add new project to FY 2016 CIP budget Presented to Planning Commission on April 22,

2015 Appropriate $1M in General Fund & $250K in

CDBG grant funds

Adjustments to FY 2016 CIP

2. Building Preventive Maintenance FY 2016 - 2020

Appropriate $46,435 in Library Services Fund & increase total estimated project cost for work at Lamanda Park, Linda Vista & Central libraries


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3. Fiber Optic Communication System (3143)

Move project from FY 2015 CIP future project list to Electric System section of FY 2016 CIP budget

Remaining funds exist to complete necessary work

Project will be managed by DoIT


4. Restoration and Renovation of Historic Civic Auditorium Exhibit Hall

Reduce project cost & appropriation Correct budget is $5,879,000 Correct Appr thru FY15 is $1,060,000


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5. Civic Auditorium Gold Room Floor Refinish/Replacement

Remove this project from FY 2016 CIP Budget Work will be done under PCOC’s operating

budget6. Rose Bowl – Preventative Maintenance FY 2016

Reduce FY 2016 appropriations from $720K to $692K & lower total project cost by same amount

Scope of work remains the same


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7. Rose Bowl – Preventative Maintenance FY 2017 – 2021

Add five year phase of the preventative maintenance project to FY 2016 CIP

Total estimated cost is $3,937,251


8. Rose Bowl Major Improvements Projects FY 2017 – 2021

Add five year phase of the major improvements project to FY 2016 CIP

Total estimated cost is $17,895,000


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1. Traffic Mitigation Improvements – Phase I (75711)

Replace $183K in General Fund with Playhouse Parking Meter Operations Fund


2. Replacement of Medium Duty Transit Vehicles (75040) and Purchase Fixed-Route Vehicles (75051)

Transfer $86,824 in Prop. C funds from “Replacement of Medium Duty Transit Vehicles” to “Purchase Fixed-Route Vehicles”


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3. Traffic Signal Improvements at Intersection of Pasadena Ave and Walnut Street (75049)

Appropriate $50K in Traffic Reduction Fees Caltrans required design changes &

construction bids came in higher than anticipated


4. Lower Arroyo – Habit Restoration (77422) Appropriate $21,208 in Prop. A (Parks) 1992

funds to this project Funding available from a completed project


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5. Recycle Water Project (1013) Unappropriate $10M in Water Fund to align

with workplan Project scope has not changed & sufficient

funds remain to complete scheduled work


6. New Wells Project (1021) Unappropriate $1M in Water Fund to align with

workplan Sufficient funds remain to complete scheduled

work


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7. Customer Information System (1011 & 3022)

Unappropriate $1,321,918 in Water Fund from project #1011 & unappropriate $576,081 in Power Fund from project #3022 to align with workplan

Sufficient funds remain to complete scheduled work


8. Water and Power Warehouse Modernization (1056 & 3175)

Unppropriate $1,650,893 in Water Fund & appropriate $1,650,893 in Power Fund


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9. Water & Power Enterprise Resource Plan (ERP) (1072 & 3207)

Appropriate $75K in Water Fund to project #1072 & $175K in Power Fund to project #3207

For costs unique to PWP associated with implementation of the ERP



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Fiscal Impact

• Approval of City Manager’s Recommended CIP budget & proposed revisions outlined in report will establish FY 2016 – 2020 CIP>Total appropriation $85,544,705


Totals by Fund

Power Funds, $51.2M

Water Funds, $7.7MRose

Bowl Funds, $3.7M

Residential Impact Fees, $2.8M

Gas Tax Fund, $2.7M

Com-puting

& Com-muni-cation Fund, $1.4M

Other Funds,

$7.5M

Recommended FY 2016 - $85.5 million

Grants – State/Fed-eral$3.1M

General Fund, $1.8M

Sewer Fund, $1.8M

18Sewer Funds, $2.3M

Traffic Reduction Fee, $1.9M

Documents

Department of Public Works FY 2016 - 2020 Capital Improvement Program (CIP) Budget Adoption April 27, 2015