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DELW BuREAu OF TEXT BOOKS25/2, INSTITUTIONAL AREA, PANKHA ROAD,"D" BLOCK, J~AKPURI, NEW DELHI-ll0058

PHONES 2852-2049,28524202 FAX 2852-0901Email-delhibureauoftextbooks@gmail.com

SHORT TERM E-TENDER NOTICE

Online open tender is jpvit~d from the reputed offset printers (Weboffset/Sheet Offset), operating Within NCR of Delhi and all printers across theIndia who are registered with NCERT, for the Printing and Supply of Stickers forthe students of Class I & II for the Academic Session 2018-19 and 2019-20 on 1+1basis (with mutual consent on same rate). The estimated cost of the job for theacademic year 2018-19 is approx. Rs. 19 Lacs.

1. Details of the tender are as below:1 NITNo. _TenderNo._F.I-P (2)jStickerjDBTB/18-19j16

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2 Type of tender ·On line open e-Tender -Two bid System3. Description . . .Printing & Supply of Sticker for the students

of Class I & II for the Academic Session 2018-19 and 2019-20 on 1+1 basis with mutualconsent.

4. Scope of work .. iP'~scJr;i,_I;>~punder the section 'Scope of work'. in·the tender document

5. Date/time of Pre-Bid N/AMeeting ,

6. Closing date/time of 29.05.2018 at 2:00 p.m.submission of bids

7. Opening Date/time of 29.05.2018 at 3:00 p.m.Technical Bid

8. EMD /Bid security 'Rs:157;000/- valid upto 31.07.20189. Bid Validity 90 days from the date of opening of Un-priced

Techno-Commercial Bid.10. Financial bid opening Opening of financial bid will be intimated later

to the technically qualified bidders.11. Security Deposit / 07 % of order/contract value

Performance BankGuarantee (To be

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submitted by successfulbidder / Contractor) I

12. Place of delivery Made at the godownof DBTBor any other placewithin the 'NCT of Delhi or specified by theSecretary, DBTB.

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•13 Address of DELHI BUREAU OF TEXT BOOKS

Correspondence 25/2, INSTITUTIONAL AREA, PANKHA ROAD,"D" BLOCK, JANAKPURI. NEW DELHI-II0058

2 Terms and Conditions:

2.1 Experience and past performance on similar work:

a) The bidder must be in existence in the field of sticker/book productionfor the last 3(three) years for which registration of the firm is required.

b) Experience and past performance in sticker/book production work for atleast two years. The work orders for such works along with theircompletion certificates (ifwork is completed) or copies of invoices are tobe submitted by the bidder.

c) A valid license of printing/ declaration under Press & Registration BooksAct, 1867, from/before Competent Authority.

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2.2 Personal, equipment and manufacturing facilities:

2.2.1 Personal:

The Bidder will submit an Undertaking that the 'firm has been registeredwith the labour departm~nt. WI? fulmlin~ all the statutory conditions withregards to personal/labour laws.

2.2.2 Equipment and Manufacturi~g facilities:

A) The Applicant Printer must have 3 (three) offset printing machines ofthe following specifications:- ,

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(a) 1 (One)Machine- 4 (four),colours Sheet Fed Offset Printing machine of notless than 23"x36" size.

(b) 1 (One)Machine - 2 (two)colours or more colours Sheet Fed Offset Printingmachine of not less than 23"x36" size.

(c) 1 (One) Machine - single colour or multi colour machine of not less thansize 23"x36" Or 1 (One) Web offset machine of 2 (two) colours or morecolours of size 20" or 22.75" cut size.

B) Binding Machinery and Equipment:

o. 1 (one) automatic Folding machines of not less than 30" size capable ofperforming 3 (three) folds or' 2 (two) semi automatic Folding machines ofnot less than 30" size each capable of performing 3 (three) folds.

b. 2 (two) wire stitching machines out of which one machine should becapable of stitching spine' ot1,;. '

c. 1 (one) Perfect Binding machines of 3 (three) clamps or 2 (two)machines of1 (one) clamp each.

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d. 2 cutting machines out of which one machine should be programmedcutting machine of not less than 36" size or one 3 knife trimmer.

e. Press should have one strip packing machine.

C) Plate Making:

Printers must have Full-fledged Plate making Unit with pasting table andPrinting Down Frame at their premises. CTPor CTCP system is desirable.

D) At least 100 sq.mts of covered space for storage of all the- material toexecute the work.

2.3 Financial standing:

The Bidder will upload the following:

a) The proof of average annual turnover duly certified by C.A. for the last 3years, ending 3.1st )J?fM~Pt~R!~7;r) :rlJ~filver,G!-~eannual t:Lpy,Q:v~rshould beat least 30% of the estimated cost of the work. '

b) Profit & Loss A/ c and Balance Sheet for last three Financial Yearsending 31st March 2017 duly attested by C.A and ITRs for the sameperiod i.e. Assessment Year 2015-16 & 2016-17 & 2017-18.

c) Upload the Registration of GST for respective state and also upload theGSTR-3BReturn for March, 2018. -

d) Upload the copy of PANCard of Firm/Company/Proprietor.

NOTE: GSTIN Number of)DelhjBureau .ofTextbooks is; 07AAATD4122G1Z7and PANNo. is AAATD4122G.

3. Scope of Work

A. There are 09 types of Circle Stickers for which total 3.42 Lacs sheets to, beprinted. Each sheet contained 42 circle stickers of 2.5 em diameter. Upto30% of the print order q1,l'fll~~o/;m~~bj~Ancreas~dor decreased by the pBTB.

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B. The paper shall be procured by the printer from their own sources for all theprinting work in the followingspecifications: -

Paper: Gum sheet 80 GSM, Chromo Art Paper with release paper extraconforming to BIS specifica~on -4658:1988 with latest amendments.

c. The paper shall be ,s,tric'~YI~d}.9R~I7~'¥,lcewith the specificaq<;m~mentionedabove as per BIS specifications 465.8:1988 with latest amendments. - , , ,

D. The successful bidder will:submit 10 full sheet (folded) of the Gum Sheetindicating name, address of the paper mill and specification of the paperused in the printing, duly signed and stamped by the firm indicating name,address of the paper mill and specification of the paper as laid down by BIS,

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Lab test report of the mill and lSI certificate of the mill after declaring theL-1 bidder / s by the bureau.

E. EMD to be submitted by the bidder physically alongwith other requisitedocuments before the closing time and date of technical bid.

F. The L-l bidder / s will subrriit an Undertaking/Self Declaration regarding useof same paper submitted as a sample (BidForm No. 16).

G. The paper of the finished. sticker will be tested in the Govt. Labs.j Govt.Approved Labs. Any deviation in the paper will attract the penalty on thetotal cost ofWork Order issued by the Bureau and will be deducted from theprinter's bill.(Asper Clause No. 17)

H. The sticker as per works contract, shall be supplied by the bidder or itsauthorized distributor in Delhi and against a sale invoice/bill under GSTAct. The bidder or its authorized distributor, as the case may be, whosupplies the sticker should have a GST Registration No. and carry a validTax Identification Number issued by it. The bidder shall, however, beresponsible for compliance with all conditions, warranties/guarantees,irrespective of the fact that the sticker are supplied by him directly orthrough its authorized distributors. Further, the quoted bid price in thetender shall be inclusive of all taxes (excluding GST) and duties .

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I. The last date of up-loading the completed tender document would be29.05.2018 up to 2:00 p.m. There shall be two types of bids namelyTechnical and Financial bids.

J. The Earnest Money Deposit .in the form of F.D.R./Bank Guarantee for Rs.Rs. 57,000/- of any nationalized/Scheduled bank valid up to 31.07.2018 infavour of Managing Director, Delhi Bureau of Text Books is required to bedropped in the Tender aOI{ placed in the Chamber of Secretary, DSTBalongwith other requisite documents and also -to be uploaded with technical bidupto the last date and time of uploading of the bid. , , '\

K. The bidders not conforming to the requirements mentioned above and aslaid down in the terms and conditions/scope of work or not accompaniedby earnest money along .with the required documents are liable to berejected summarily.

L. The bid must be uploaded on the website https:lIgovtprocurement.delhl.gov.inbefore last date and time of up-loading the Bid i.e. 29.05.2018' up to 2:00p.m,

M.The Tender form along with detailed terms and conditions is available at thewebsite https:/Igovtprocurement.delhi.gov.in. The details of the tender are asunder: -

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•A. Last date for uploading the bids online is 29.05.2018 up to 2:00 p.m.through e-procurernent.

B. Online opening of Technical Bid: .29.05.2018 at 3:00 p.m. in the Chamberof Secretary, DBTBof Delhi Bureau of Text Books. . .

C. Online opening of financial bid: The date, time will be declared after theevaluation of technical bid.

D. Pre-Bid Meeting will be held in the Chamber of Secretary, DBTB at 25/7,Institutional area, Pankha Road, "D"Block, Janak Puri, NewDelhi on N/A.

N.The first requirement to participate in e-tender is to have digitalsignature and the registration of bidders with application serviceprovider i.e. NIC is mandatory. For.any enquiry about e-tender/digitalsignature, please contact at NIe Help Desk, C Wing, 6th floor, VikasBhawan-2, Near-Metcalf House, Civil Lines, Delhi-ll0054,· Tel No.23813523.

o. Chairman, Delhi Bureau of Text Books reserves the right to accept or rejectany or all or any part of the tender(s) without ssigning any reasonwhatsoever.

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Secretary,Delhi Bureau of Text Books

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GENERALTERMS& CONDITIONS

The delivery of printed Sticker shall be made at the godoWnof DBTBorany other place within the NCT of Delhi as specified by the Secretary, DBTB.Delhi Bureau of Textbooks has all rights to enter into the premises of theprinter at reasonable time for inspection.

1. Eligibility criteria: - The bidders must fulfill the following eligibilityconditions and must also submit documentary evidences :in support offulfilling the conditions while submitting the technical bid ..

1.1 Experience and past performance on similar work:

a. The bidder must be in existence in the field of sticker production for the last3(three) years for which registration of the firm is required.Experience and past performance in sticker production work for at least twoyears. The work orders for such works along with their completioncertificates (ifwork is completed) or copies of invoices are to be submitted bythe bidder. I

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Avalid license of printing/ declaration under Press & Registration Books Act,1867, from/before Competent Authority. .

b.

c.

1.2 Personal, equipment and manufacturing facilities:

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The Bidder will submit an Undertaking that the firm has been registeredwith the labour departm~nt and fulfilling all the statutory conditions withregards to personal/labour laws.

1.2.2 Equipment and Manufacturing facilities:

A) The Applicant Printer must have 3 (three) offset printing machines .of thefollowingspecifications: ... j'JT' ~'.ll( I: \\ U: . t , .' •

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a. 1 (One) Machine- 4 (four) colours Sheet Fed Offset Printing machine of notless than 23"x36" size;. .

b. 1 (One)Machine - 2 (two)colours or more colours Sheet Fed Offset Printingmachine of not less than 23"x36" size.

c. 1 (One)Machine - single colour or multi colour machine of not less than size23"x36" Or 1 (One)Web offset machine of 2 (two)colours or more colours ofsize 20" or 22.75" cut size.

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B) Binding Machinery and Equipment:

o. 1 (one) automatic Folding machines of not less than 30" size capable ofperforming 3 (three) folds or 2 (two)semi-automatic Folding machines ofnotless than 30" size each capable of performing 3 (three) folds.

b. 2 (two)wire stitching machines out of which one machine should be capableof stitching spine of 1".

c. 1 (one)Perfect Binding machines of 3 (three) clamps or 2 (two)machines of 1(one) clamp each.

d. 2 cutting machines out of which one machine should beprogrammed cutting machine of not less than 36"size or one 3knife trimmer.

e. Press should have one strip packing machine.f. Press should have one sticker cutting machine.

Note: Only (d) applicable.

C) Plate Making:Printers must have Full-fledged Plate making Unit with pasting table andPrinting Down Frame at their premises, ,CTPor CTCPsystem is desirable .

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D) At least 100 sq.mts of covered space for storage of all the material.to execute, • , oJ

the work.

1.3 Financial standing:

The Bidder will upload the following:I ,

a) The proof of average annual turnover duly certified by C.A. for the last 3years, ending 31st march 2017. The average annual tumover should beat least 30% of the estimated cost of the work.

b) Profit & Loss A/c and Balance Sheet for last three Financial Yearsending 31st March 2017 duly attested by C.A and ITRs for the sameperiod i.e. Assessment Year 2015-16 & 2016-17 & 2017-18.

C) Upload the Registration of GST for respective state and also upload theGSTR-3BReturn for March, 2018.

d) Upload the copy of PAr C;¥d of Firm/Company /ProPtie,tor.,;, .

NOTE: GSTIN Number of Delhi Bureau of Textbooks is 07AAATD4122GIZ7. : \

and PANNo. is AAATD4122G.

2. The sticker, as per works contract, shall be supplied by the bidder or itsauthorized distributor in Delhi and against a sale invoice/bill under GSTAct. The bidder or its authorized distributor, as the case may be, whosupplies the sticker should have a GSTRegistration No. and carry a validT8.4Identification Number. issued by it. The bidder shall, however, beresponsible for compliancezwith all, conditions, warrantiesj" guarantees,irrespective of the fact ithat the sticker are supplied by him directly orthrough its authorized distributors. Further, the quoted bid price in thetender shall be inclusive of all taxes (excluding GST) and duties.

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Note: A. All the printers should quote rates for the printing and supply ofstickers as per their capacity and capability. While uploading therates, it should be calculated that the quantum of work allotted to therespective printer should be completed within the stipulated timeschedule for each work. No extension of time shall be allowed for anyreason except in case or condition of "Force Majeure" i.e. war,hostility, civil commotion, sabotage, quarantine restrictions, acts ofGod and acts of Government (including but not restricted toprohibition of exports or iinports), floods, explosions, epidemics).

B. The printer shall have to carry out the corrections/composing ifdirected in the printing material at his own cost.

i) TECHNICALSPECIFICATIONS/ Scope ofWork

3.1. Paper Quality

Paper; Gum Sheet of ~O GSM Chromo Art Paper with release: paperconforming to BIS.specification 4658: 1988 with latest amendments,

3.2. Size of the Publication: - .!

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Size of the sticker sheets;

7" X 9" ( 42 stickersofrzrfi cm-diameter-]" , ,,:',:::!~.

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3.3. No. of Colours: - Multicolour

-NOTE:No. of stickers may be increased or decreased by 40% each respectively.

3.4. There are 09 types of stickers to be printed and supplied. About 3,42,000sheets of above size in Multi Colourare to be printed.

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3.5 Printing Ink Quality: - The ink to be used in printing of DBTBpublicationsshould bear the followingqualities: -

a) The ink should be of a good quality having sufficient quantity of finelygrind pigments.

b) The ink should be adequately viscous to fully transfer and stick on paperbut should not fully penetrate .in the paper reflecting "See Through".

c) The ink should have good drying quality particularly on smooth or glaze.paper to avoid "Set off'.

d) The ink should not be so tacky to snatch/pick up the paper or coating onpaper while printing. ! :

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The selection of the set of printing of ink should be made taking intoaccount the shade of paper and the nature of illustration used in thestickers.

3.6 Imposition of Pages and Printing Quality: - While imposing the pagesparticularly the preliminary pages, the chapter opening pages and finallyprinting the stickers, the followingpoint should have to be strictly followed..

i) The imposition of pages should be in accordance with the page area marksgiven on the positive. .

ii) Perfect registration of colours should' be maintained throughout whileprinting the job.

iii) There should be controlled -release of ink as per requirement of job to avoid"See Through" and uneven inking.

iv) There should be uniform/ even inking throughout the sticker withoutpatches of over/under inking and fluff traces/ spots.

v) There should be no roller marks in shape of lighter/heavier colourstrips onsolid or screen grounds visible when printed.

vi) There should be no "Set off' and or any scum and or any spot neither withinthe image area nor on the non-image area of any page of the stickeror oncover of the certificates/cards, whether printed on single side or on both thesides.

vii) There should be no variation in any shades throughout the sticker sheet.viii) The printer shall have t~Ui~~ ~~11hIfue,sorrections if directed, ~t his own

cost.,

3.7 Binding Quality (Asapplicable)

a) Sticker are die cutting so that each sticker remove & paste easily.b) The folding of formes should be done in such a manner that the folio

numbers on even pages (given either on top or at bottom of the page) fallexactly on the page having odd numbers on the other side. ,

c) Before folding the fo,I'Ill;e~jkf?1;\(i)1Hq.)?¢ensured that no such forme is foldedwhich is torn or has spots, scum and or is not perfect in printing. ,

d) While gathering the formes it should be ensured that only one forme fromeach pile of formes, (arranged in sequence) is lifted/gathered, so that. no .double. or extra forme of the same number is found in the sticker or noforme is found missing in sequence.

e) After gathering the sets of formes of the sticker it should be pressed properlyto form a firm crease and get compact to facilitate the binding.

f) The stickers to be,centr~ or,..sideatitched should have two.wi-restaples. ofappropriate gauge (suiting to the bulk of the sticker sheet) and length tohold all the Sections of the sticker firmly. (a)The two staples in the centrallystitched sticker should be .done .exactly on the folds of the cover and foldedformes leaving equal space at the head and tail side of the sticker aftertrimming. -·9 - (b) While side-stitching the sticker sheet, the two staplesshould be put (leaving equal space at the head and tail of the sticker aftertrimming) leaving 4-6 millimeters space (depending on thickness of thesticker sheet) from the spine edge before properly creased cover is drawn on.

g) While section sewing the, ~tiCJ"~.J;:~pe.~t,(it should be ensured that the threadand string/catgut are tough .and the groves for catguts are appropriate indepth.

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Before drawing on the cover on the side stitched or Section' Sew stickersheet , all the covers should be properly creased at the two edges of thespine and also on 1st and 4th ,cover-leaving6-8 milimetres space (dependingon size of the sticker sheet) from the spine edge to facilitate proper openingof the cover of the sticker sheet.In Side Stitched/Section Sewn sticker drawing on of cover and applying ofglue on spine should be done on perfect' binding machine. The glue appliedon the spine of the sticker should be of a good quality and adhere with thespine firmly to sustain frequent opening of the sticker and seasonal effectsleaving no possibility of separation of covers or any leaf of the sticker sheet., While perfect binding a sticker sheet, it should be ensured that the spineshaving knife and the groove' making, device of the machine' are .sharpenough to form a smooth shave of the spine separating all the leaves of thesticker and make appropriate grove for filling in the glue to hold firmly thespine and cover of the sticker sheet.

ktit The glue used in perfect binding should be fresh and of a high standard in

quality, thickness.ii) The glue used should be weather resistant, firm binder of all the leaves of

the sticker with Cover and, fl~~QL~: to .bear the frequent and.flat opening, ofthe sticker.' ,

iii) No leaf or the cover of the sticker should come out while flat opening of thesticker or turning over the cover. The glue should not crack in ,any,case. '

I) All the three sides of the sticker, to its full thickness should be trimmedsmoothly at right angle.

m} Each sticker should be trimmed in the exact size pursuant to Clause II ofTechnical Specification.

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, ,As far as possible p"int,!pg)~oJ,"~;I.~ beentrusted in,~c~ot,d~l;1ce.withthe Equipment and Machinery installed by the printer. The printersshall execute the work as entrusted. Refusal to accept and execute themain work orders! extended order shall be viewed as violation of theprovisions of the terms, and conditions and action will be initiatedagainst the press along withipunitive action. '

4. The printer blacklisted by any Govt., department or by any other, Govt.Undertakings/ Organizations" shall not be eligible for bidding, 'Ev~ryprinter would be required to submit an undertaking th~t t~e ~~dder hasnever been blacklisted by ,any Govt. department!Govt.undertaking! Organizations directly to the office of the Bureaualongwith the EMD before the opening the technical bid and shouldalso upload the same. '

5. The printer is under obligation to pay all the dues of the workers as per lawand pay all legal charges,/clintnoiftibhsfto'statutory authorities: 1 ~,~.":) , :;~

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6. The press should follow t the, , labour; .Jaws framed by the LabourCommissioner of Govt. .of NCT of Delhi or of concerned authorities ofneighboring' states concerned. The printer shall submit following

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certificate on his letter head duly signed and seal that the press ismaintaining the labour laws as framed by the labour departments of theconcerned states.

Certificate:

"Certified that the p'ress/organization is following Rules andRegulations framed by the Labour Deptt., Govt. of NCT of Delhilconcerned state authorities."

7. Due date and time: - On line bid documents should be uploaded on orbefore 29.05.2018 up to 2:00 p.m.

8. Uploading the tender containing Technical and Financial Bid: - Thistender document contains the following: - ;" _1c

1 Tender Terms and condtttons-. A certificate regarding .acceptance ofall the terms & conditions of the tender will be uploaded by the bidder'with the technical bid. .

II Technical Bid Forms - To be uploaded after completion in all respect.III Financial Bid Forms - Rates of the sticker including all taxes

excluding GST should be quoted separately, for each title in the BOQ,to be uploaded.

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9. Earnest money deposit (EMD):~EMD of Rs. 57,000/- (3%'bf Estimatedcost) in shape of FDR/Bank Guarantee of any nationalized/ scheduled bankvalid up to 31.07.18, in favour of Managing Director, Delhi Bureau of TextBooks. No interest shall be payable on EMD.

9.1 The EMD of the unsuccessful bidder shall be returned after the fmalizationof the tender at the expense of such bidder within a reasonable timeconsistent with the rules and regulations in this behalf.

9.2 The EMD of the successfuhbidders; will.he, released only after signing of theAgreement by the bidder' and after submission of performance' Securitywhich will got verified by the Bureau from the concemed bank. If the.bidderfails to submit the EMD land other documents required directly in theTender Box to the office of the Bureau upto the last date and time ofopening of technical bid, the tenders of such bidders shall be summarilyrejected.

9.3 The EMD will be .submitted by all the bidders except Micro and SmallEnterprises (MSEs) as defined in MSE Procurement Policy issued byDepartment of Micro, Small and Medium Enterprises (MSME) or areregistered with the Central Purchase Organization or the conc.emed Ministryor Department. The document with regard to claim of Exemption will besubmitted alongwith other document in the Tender Box in the Chamber ofSecretary within time prescribed in the tender.

10. Special Instructions for Completing the Technical Bid: -, " . ~ 1

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a) All particulars must be uploaded as asked for in the prescribedformats for technical and financial bids in the bid document.The bidder should drop the complete copy of exemption fromsubmission of EMD issued by Competent Authority in sealedenvelope, if they have, alongwith other document in the Tender Box inthe Chamber of Secretary within time prescribed in the tender.The documents required alongwith ·EMDin physical form should bedropped in the Tender Box in sealed envelope in the Chamber ofSecretary within time prescribed in the tender.The bidder should not impose any counter condition and in such casetender shall be summarily rejected.The tenders not conforming to the requirements as laid down in theterms and conditions or not accompanied by earnest money alongwith the required documents are liable to be rejected summarily.The factory premises of the bidders may be inspected at the time ofqualifying the Technical bid, if so required by DBTB.

b)

c)

d)

e)

f)

11. Opening and evaluation of tender: -The uploaded bid will be opened by acommittee under the Chairmanship of Secretary, Delhi Bureau of TextBookson 29.05.2018 at 3:00 p.m. in the Chamber of Secretary, DBTB in thepresence of the bidders or. representativej's of the bidders (who wish to bepresent) with a letter o{ ~:~l~~n:,i,~ypII .The technical bid will.be evaluated inthe light of the eligibility criteria and submission of documents required forthe tender as per terms and, conditions. The inspection of all the printers willbe done by the inspection committee, if so required, at any time or at the timeof the opening of the Tech. Bid. After evaluation, the list of the bidders will beshort-listed by the Delhi Bureau of Text Books in the light of eligibility criteriaof the tender. The financial, bids in respect of the above short -listed bidderswill only be opened on the date and time announced after the evaluation ofthe tech. bid. The decision OfChairman, Delhi Bureau of Text Books shall befinal regarding the evaluation .Qf:J:~~4:r:UGal.~dfinancial bid. ".!. , •. ,

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12. Performance Security: -. .i ,A. The successful bidders will have to deposit the performance security at the

rate of 7% of the total work awarded within 5 clear calendar days from theissue of Letter of Intent (LOI).The PG will remain valid upto 60 days afterthe completion of Academic Session. The performance security will bereleased only after the successful completion of work, final payment of thejob or 60 days after cot:npleijPJLQJAcademic session whichever is. later. Nointerest will be paid by.D1?II'R;Thework,order will be provided only after thesubmission of performance Guarantee. The Bureau will have the: discretionto take any or all the following actions in case of non submission ofperformance security within stipulated time: -i) Forfeiture of its EMD.ii) Termination of the contract.iii)Any other action as decided by Chairman, DBTB

.. 'Further, the required 'performance; 'security will·be accepted in the

form of FDR/Irrevocable Bank Guarantee of any Scheduled/nationalizedbank in favour of Managing Director, Delhi Bureau of Text Books.

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B. The performance Bank Guarantee can be forfeited in the following cases:-i) If the bidder fails to perform any contractual obligation and back out

after giving consent (Clause 13(d) and (e)) . .ii) For any unexcused delay in supply of sticker sheet.(Clause No.17.A(I}}.iii} For more than 6 failed parameters(Clause No. 17.A(II).iv) If maximum aggregate penalty on all possible issues, will exceed 25% of

total work order(Clause No. 17.B).v) If the L-1 bidder fails to execute all thejobs( Clause No. 19.b}.vi) In the event of furnishing false/incorrect information by the

bidder(Clause No. 20}. : ....

Note :- Performance security, so required, will not be adjusted againstany other Bank Guarantee/FDR already submitted to Bureau by thebidder against any other work. The successful Bidder has to submit freshperformance security in the form of FDR/lrrevocable Bank Guarantee forthe work awarded. However, if the work is also assigned for the nextAcademic year on mutual consent, then the Performance Guarantee ofthe previous year may be adjusted, however the validity of the PG has tobeextendedasperrequireinent~il\- r'(';I'~_ ,. - ,; ';11-'",

13. Agreement deed: . . ,a) The successful bidder / ~ shall execute. an agreement for the fulfillment of

the contract on Rs. 100/ - non -judicial stamp paper within 5 clearcalendar days from the date of award of the work. The press. shall not beallowed _to insert/ delete any terms and conditions on the AgreementDeed. If any deviation is found in the Agreement Deed, the press willentail termination qf uie contract without prejudice to the righta of theDelhi Bureau of Text' Books and any consequential loss will be recovered'from the contractor ..Agreement/ contract will be signed at the -followingterms. "

b) The incidental expenses of execution of Agreement/Contract shall bebome by the successful bidder. -

c) The conditions stipulated in the Agreement/Contract should be strictlyadhered to and violation of any of these conditions will entail terminationof the contract without prejudice tQ .the rights of the Delhi Bureau of TextBooks and any consequeritialloss will be recovered from the contractor.

d) After signing the agreement, if successful bidder fails to perform anycontractual obligation, his performance security deposit can be forfeitedor any other action as deem fit by Chairman, DBTB may' be taken.Depending upon the gravity of the violation/ omission, the contractor isliable to be blacklisted for a considerable period.

e) If the printer back out after giving the consent of next year i.e 2019-20.The Bureau will have the discretion to take any or all the followingactions:- .! '.~·I'lli;;.'!.,

1. Forfeiture of Performance Security2. Any other action as decided by Chairperson, DBTB. , .', ,

14. Payments- The 80% payment will.be made after the satisfactory supply of thecomplete' consignment and thy submission of bill along with productionmaterial. The CD and Positives composed/ developed by the printer will be the

- !,\ :l 11.1L:l! t 1(1.! IO~"'-,; ,,". i ; ~ t·

• I ••13 ,ii I., .

! -

,property of the Bureau and the printer has to submit the same to the Bureaualong with bills. No bill will be processed, if the press fails to submit theproduction material/ composed CD/Positive etc. The balance 20% will be paidwithin reasonable time of supply of the consignment with no defects. Theamount of defected/ damaged sticker will be recovered from the final paymentof the sticker sheet. The payment will be made on the basis of the verificationof delivery challans with bills.vNo separate intimation will be given, to theprinter for any defects/short comings. No interest for delay payment will begiven.

15. Implementation schedule: - The supply of printed material is to becompleted within from the date of issue of work order or handing over theproduction material whichever is later, failing which a penalty @ of 5% perweek on pro-rata basis will be imposed on the cost of the unsupplied stickerat the start of the week from 22nd day of issue of work order or handingover of the production material whichever is later. The printer has to fmalizethe proof, if required from Nursery -Primary Branch, 'Dte. .ofEducation/Bureau or any: other agency as specified by the Bureau withinthese 21 days from the day one i.e. from issue of work order or issue ofprinting material whichever is later. For any unexcused delay beyond 15days after 21 days the Bureau will have the discretion to take any or all ofthe followingactions:-

i) Forfeiture of its Performance Security. 1 \ /

ii) Termination of the c:6'rttrc'lct'','-'i) 1; ';.,1, " I i ~. I ,~.•-.j!i II

iii) Debarring of the firm for specified period.iv) Blacklisting of the firmv) Any other action as deemed fit by the Chairperson, DBTB.

16. Further assigning of tender in whole or part: - The contractor shall notassign or make over the contract" the benefit or burden thereof to any otherperson or persons or body corporate. .'No under letting or subletting to anyperson or body corporate for the execution of the contract or any other partthereof is permitted under any circumstances. In case of subletting thework, the contractor/firm shall be blacklisted apart from taking otherappropriate actions as per terms & conditions of the tender.

17. Delay Penalty : The entire order to be completed within 21 days from thedate of issue of work order or handing over of the production materialwhichever is later, failing 'which a penalty @ of 5% per week on pro-ratabasis of the total value' of "the' un supplied lot will be imposed for delaysupplies from 22nd day from the issue of work order or handing over of theproduction material whichever is later. For any unexcused delay beyond 15days after 21 days the Bureau will have the discretion to take any or all ofthe followingactions:-

i) Forfeiture of its Performance Security.ii) Termination of the contractiii)

.1, \ \ (H-P('i~d~(·. \~

Debarring of the firin for-specified period.

14

".

. .. () I r 111' r : j t -.; I I I'I! ""I ,I, 1 ',.

iv) Blacklisting of the firmv) Any other action as deemed fit by the Chairperson, DBTB.

NOTE: 22nd day will be considered taking the first day as, per theprovisions of clause 17.

A. Technical penalty:

.I. For Trimmed Size:-

1. If the sticker IS The sticker found short in size upto 5mm ashort in size up to penalty @ 0.5% (per side) of the total cost of5mm in width and the work order of that title will be imposed.or in length.

2. If the sticker is If the sticker is short in size by more than 5short in size by mm in width and or in length 1%(per side) ofmore than 5 mm the total cost of the work order of that titlein width and or in will be imposed.length.

3. If the matter is If the matter is bleeded on any side of thebleeded on any sticker, the sticker shall be forfeited for theside of the sticker. purpose of destruction at the cost of Printer

and the Printer will be directed to print andsupply the book again within specifiedperiod, failing which the performancesecurity is liable for forfeiture.

II. Paper Penaltyi) Upto 2 failed parameters: Penalty will be deducted @ 2%. per failed

parameter on total value of the work order.ii) Upto: 4 failed parameters: Penalty will be deducted @ 3% per parameter on

total value of the work order. ,iii) Upto 6 failed parameters: Penalty @ 4.5% per parameter will be deducted

on total value of the work order.iv) For more than 6 failed parameters: Debarring from Bureau, termination of

contract and forfeiture .ofperformance, security, " . '':.' r

v) For 8 or more failed parameters: Blacklisting from Delhi Government,termination of contract and forfeiture of performance security. :

vi) For imposition of above penalty, the average of result of all test reports ofthe above samples will be considered.

III. Penalty for Non Registration of Colour and Defective Bindingi) In case of non-registration of colours in perfect form, the penalty of 2% of

the total printing cost of the work order will. be levied. The printing cost willbe considered as 20% of the total work order.

ii) In case of defective binding, a penalty of 2% will be levied on the. printingcost of the sticker as defined in the clause 17(A)(III)(i).

IV. In case of short supply, the penalty will be deducted at the cost of the stickersheet. (i.e. rate of per copy basis) ,

B. Maximum Limit of Total penalty:

The maximum aggregate penalty on all possible issues, will not exceed 25%of total work order which will be besides the option of forfeiture ofPerformance Security submitted by the printers. Other penal action wouldalso remain available to DBTBas per the Terms & conditions of the Tender.

18. Paper Quality :

19.

20.

21.

a. The paper shall be strictly in accordance with the specifications mentionedabove as per BIS specifications 4658:1988 of Chromo Art Paper.

b. On declaring the bidder as L-l, bidder shall submit the 10 sample foldedsheets of the Chromo Art Paper to be used in printing.

c. The printer will intimate the Bureau before starting of printing. The samplesof paper will be taken at the beginning and during the printing process forsending the same for testing by the Bureau.

a)b)

Power of acceptance and withdrawal of the tender: -The final acceptanceof the tender would entirely vest with the Chairman, Delhi Bureau of TextBooks, who reserves the right to accept and reject any or all tenders withoutassigning any reason whatsoever. There is no obligation on the Chairman,DBTB to communicate in· any way with the bidder whose bid -is rejected.After acceptance of the tender by Chairman, DBTB, the bidder shall have noright to withdraw his tender or claim higher price.Tender with incomplete information is liable for rejection.If the L-l bidder fails I to execute all the jobs, the Bureau with thepermission of Chairman, allot the work to the other printers at L-l ratesand forfeit the Performance Guarantee of defaulter printer/firm andblacklist the firm.Any dispute and or .difference arising out will be resolved by thearbitrator appointed PYJp.t1'_g~airIDan~pBTB.

c)

False Information:-In the event of furnishing false/incorrect information bythe bidder, the EMD in respect of such bidder shall be forfeited. Furtherduring the performance of the contract, if it is detected that the contract hasbeen obtained by furnishing the false/incorrect information in the tender,the agreement is liable to be terminated and performance security and otherpayments due to the contractor in r /0 this work order shall be forfeited anddepending upon the gravity : of the false/incorrect' information, thecontractor is liable to be l ibia'ckllsteCf1for' ,a' period or forever; a's may beconsidered appropriate by the competent authority.

Submission of Self declarations/Undertaking: - The bidder, will have tofurnish the following two; self declarations/Undertaking with the tenderdocuments directly to be dropped in the tender box placed in thechamber of Secretary, DBTB upto the last date and time of opening oftechnical bid.

1 -f ' i.!; I C' l. J i ! .. ,': ,.• ,

i. That the bidder has furnished the correct information in the tender andthe bidder shall be solely responsible for furnishing wrong/ falseinformation in the tender.

ii. That the firm has never been blacklisted in the past by any Govt.Department/Undertakings/ Organizations.

22. Submission of Self Declaration/Undertaking regarding use of same textand cover paper as submitted by the L-l bidder as sample:

After declaring L-1, The bidder will have to furnish a selfdeclaration/Undertaking that " The........................ (name of printingfirm) will use same text and coverpaper submitted by it as sample tothe Bureau. In case of any deviation of paper as required by the termsand condition of this tender, the Bureau can take any legal andadministrative action against the...... (name of printingfirm)".(As per Bid Form No. 16).

23. Delivery: -

The printer shall be required to supply the entire supply of the total printruns to be delivered within 21 days from the initial date of award of thecontract/ issue of production' .material 'whichever is later.' 'Delivery'of' thestickers hall be made at the godown of DBTBor any other place within theNCTof Delhi as specified by the Secretary, DBTB. Before the bulksupply ofsticker is made in godowris, 5 advance sheets of sticker have to be suppliedin the Production Branch of Delhi Bureau of Text Books.

24. Packing: - Finished sticker shall be packed in polythene bags containing of120 sheets. The polythenes wj.J.1.9~_tiedwith strip packing. ",'

• tS.Ii,"}{'1PJ- tJ'! ..; l i : -. -.' : ...,'.;..# •

25. Registration with GST department: - The bidder/authorized distributorshould be registered with the Sales Tax/ GST Department of the' concernedstate and shall submit the documentary proof of registration of GST.

26. Quoting of rates: - The rates of the sticker should be quoted as per stickersheet containing 42 stickers (including all charges like corrections, Cover,freight, loading, unloading, stacking in the godown etc.). The rate should beexclusive of GST. However; tp.~1tPCjlYW~,n,tshall be made. by the Bureau tothe bidder after deducting TDS as per the scheduled rate at time 'ofpayments. GSTwill be paid as per Govt. Norms.

27. Validity of Rates: Since the tender is for 1+1 year only the rates should bevalid up to 31.03.2020 for the printing and supply of the Material.

28. Variation in print order: - Each print order/No. of pages may beincreased/decreased by 300/0"but no extra plate making charges shall beallowed in case of increased quantity of no. of copies/pages. However therate of title will be adjusted on proportionate basis to the said variation. The

I . .

17

extended orders shall be .c;:ompl(!tedas per the time schedule given in theorder. '. . . . . .... ....

29. Printing of extra copies:-The printer will upload an undertaking that hewill not print any extra copy without the permission of the Bureau. In caseof any complaint in this regard, action may be initiated against the bidderunder the copyright act.

30. Self attestation of the documents: - Each and every document required tobe uploaded with the technical bid must be self-attested by the bidder alongwith seal.

31. Amendment in tender documents: - At any time prior to the deadline foruploading of bids, .DBTB may amend the tender document by issuing anaddendum. The amendment will be displayed on the website of the DelhiGovt. i.e. https://govtprocurement.deIhi.gov.in. The amendment will bebinding on all the bidders. In order to afford prospective bidders reasonabletime in which to make. the: a,J;l,1rt;pc;trnepJinto account in preparing their bid,the DBTBmay, at its discretion, extend the deadline for the submission ofbids.

32. Completeness of the tender document: - The Bureau is not responsiblefor the completeness of the tender documents of the bidder, if bidder doesnot upload the documents correctly on the site.

33. Power to reject the tendert-r..The Chairperson, DBTB does, not. bindherself to accept the lowest '<o'riany!'other' tender and reserves 'the i right toaccept the tender in whole or in part or reject it entirely without assigningany reasons at any time.

•• 1

34. Submission of documents for the required turnover: - The bidder shouldupload, Profit and Loss Account & Balance Sheet for the last three financialyears ending 31st March 2017 authenticated by the chartered accountantwith the technical bid. " .,,' I ,; ", .

! •. '·"t-,· i i'''- ," ,. :.-! , " •..• ,-,-,._-;

35. Submission of documents for the partnership firms and in other cases:- The bidder should submit a partnership deed in case of partnership firm,memorandum and article of association and certificate of registration incase bfprivatejpublic limited company or registered society. '

1 •

·1 _

36. Taxes and Duties: - The Printer shall be entirely responsible for all taxes,duties, license fees, road permits any compensation under wage act etc.Printing and supply incurred in supplying the finished sticker as per thedirections given by 'the''Bureafi! ;1[1: 0)1!;,: ,,,' .' : ":<. ~';( :.,:;' .

37. IMPORTANTNOTES:-

a. The successful bidders shall beselected on the basis of lowest tender rate,subject to fulfillment of all terms and conditions as mentioned in this tender

18

,. ,

38.

document. Chairman, Delhi Bureau of Text Books reserves the right tonegotiate with L-l bidder for further reduction of rates.

b. If the L-l bidder does not have the capacity to execute all the jobs, theBureau with the permission of competent authority may allot the work tothe next lower printers at L-l rates.

c. The implementation schedule specified in the contract shall be strictlyadhered to.' ...

d. Secretary, Delhi Bureau of Text Books reserves the right to change thegodowns/place of supplying the books within NCRregion at his discretion.

e. Chairman, Delhi Bureau of Text Books reserves the right to change any ofthe terms and conditions prior to the dead line for submission of bids.

f. Prices quoted by the Bidder will remain fixed during the Bidder'sperformance of the contract and not be subject to variation on any account.A Bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.

Amendment in Bidding Document:

a) At any time prior to deadline for 'submission of Bids, the Bureau may amendthe Bidding Documents by issuing an addendum/ corrigendum on theWebsite only. No addendum/corrigendum will be published in thenewspaper.The amendment will be binding on all the bidders. Bidders are advised tokeep themselves updated with the information displayed on the website ofthe Bureau and Bureau shall not be responsible if the bidder has notreceived such addendum/ corrigendum in the manner stated above.

b)

39. Clarification regarding Bi~s

1. To assist in the examination, evaluation and comparison of Bids, theBureau may, at its discretion, ask the Bidder for a written clarification ofhis/her Bid. No change in the prices or substance of the Bid shall besought, offered, or permitted, except to confirm the correction ofarithmetical errors, if discovered by the Bureau in the Evaluation of theBids.

2. NoBidder shall contact the Bureau on any matter relating to firm's Bid fromthe time of the Bid opening to the time the contract is awarded. Any attemptby any Bidder to influence th~ ~};ITy~U IBid Evaluation, Bid Comparison orContract Award decisionin anymanner may result in summary rejection ofits Bid and this will be treated as a fraudulent and corrupt practice and insuch cases the earnest money of the firm will be forfeited besides any otheraction as deemed fit by the Bureau.

40.a)

Correction of Errors.Bids determined to be substantially responsive will be checked by the

'., I

Bureau for any arithmeti~~. ~IT~rls..will be .porrecte~ by the.Bureau as .follows:

19

• l ~•

, . ., . !" .

•b) Where there is a discrepancy between the rates in figures and in words, the

rate in words will govern; and

c) Where there is a discrepancy between the unit title rate and the total costresulting from multiplying the unit title rate by the quantity, the lower willgovern.

d). The amount stated in the Bid will be corrected by the bureau in accordancewith the above procedure for removal of errors and shall be considered asbinding upon the bidder. If the bidder does not accept the correctedamount, the Bid will be rejected, and the Earnest Money shall be forfeited inaccordance with the rule. " ".

41. Sample of Paper

A) The successful bidder(s) will be required to submit 10 (ten) full sheets(folded) samples of Chromo Art Paper alongwith lab test report of the Mill(and also lSI certificate of the Mill) to be used in the printing of stickeralongwith all the relevant documents at the time of declaring him L-1bidder. Each sample of paper must be duly signed and stamped by the firmindicating the name and address of the Paper Mills with specification ofpaper as laid down by the Bureau of Indian Standards.The printer will submit photocopy of supply orders of paper issued to papermillis and copy of delivery challans issued for supply of paper.Further, the bidder shall be required to submit an undertaking to executethe work at a pre determined quality of the paper as specified by the DBTBin this tender document and ,~~p~~,sH-pmittedby the bidder.;Before making the final payment Bureau may also seek confirmation fromthe concerned paper mill by sending these samples, other samples drawnduring work in progress and the finished goods so as to ensure the correctand prescribed use of Text and Cover Paper by the printer.No printer in any case will use the text and cover paper of any other thanthe mill/ s whose sample, name and address were submitted by the bidderotherwise a very serious view by treating matter under fraudulent practiceswill be taken.' ,

, ••. LJ)\ . ( f! 1"j i~;: ! 'jl' "~ ~ • ". :) '\

B)

C)

D)

E)

F) The Bureau reserves the right to inspect the printing press at any time toensure the quality of certificates/cards. It is the responsibility of the printerto intimate the Bureau when the printing of sticker is to start and is over.

42. Authority Letter:

If the tender is signed by other than proprietor/partners / Director of thefirm, the authority' letter issued' by the proprietor/Director Ipartners of thefirm must be uploaded in the technical Bid, failing which, tender will not beconsidered. '

43. More Instructions for Technical Bid.

20

•1. The tenderers not uploaded in prescribed form and non submission of EMD,

self declarations, and necessary documents, upto the last date of uploadingthe tender shall be disqualified.

2. The quotations should be strictly in accordance with the specifications atclause 1 of the terms & conditions specified above. Uploading ofincomplete tender or incorrect specifications or any false informationshall be liable for rejection and forfeiture of EMD.

3. The details as required in, the Technical bid form shall be provided by theprinter to the Bureau and no self-made condition or counter conditionsshall be written by the bidder.

4. Rates shall not be quoted in the technical bid form. In case rates arementioned therein directly or indirectly, the bid shall be summarily rejected.

5. The bidder must upload the details of his machines in each colour as perTender and capacity of work done by their machines within 21 days in

, 1 '

prescribed in tender bid form. The printer shall mention their capacity ofprinting of four & double c~lour sticker within a span of 21 days as the casemay be, in the Technical Bid in the prescribed form.

6. If the printer does not supply, stfcker as per terms and conditions ofthe tender and-<as :p~rl-'~s~iied~l~'·:.h(mtioned in the' ~in I print -order/ extended print order or the printer backs out after the printorder is issued by the Bureau, the Bureau may get the work.executed fromother resources at the risk of cost the defaulting printer shall be liable tobe debarred from the allotment of work in future and the securitydeposited will be forfeited.

7. The owner/partner of 1 the press should upload a declaration with thetechnical bid of the tender that "the supplies shall be made in accordance

I

with the specification and time schedule mentioned in the tender if anyorder is placed with them". In 'the event of such document not uploadedwith the Technical Bid, the:tender will be-rejected.

8. The printer must upload the undertaking with the technical bid that the allthe terms & conditions of the tender are acceptable to us and shall abide bythe same fully and the; rates quoted shall remain effective- includingextendedordersupt03L03.2020u!Hl{' "I. -,:",- ''-''; !,-;,~!~, ;,.-

9. A self declaration confirming that the information furnished in the tenderdocument is correct to the best of knowledge and belief.

10. A declaration regarding financial bid has to be signed and submitted withthe technical bid as given below: -

"I/We declare that the financial bid has been submitted withoutany condition and strictly as' per terms and conditions of'the" tender

-r- 'I"it l~l1-~p' \'_"."':'" .•.~~.: ,_.-,. ~r' .:'.- ~,,~ ;., •.••'l)-~·~'~-.._···;~~--

i ,

-( ",

•document and I/We aware that the financial bid is liable to be rejectedif it contains any other condition".

11. A certificate of reading/understanding of technical specification·s. andquoting of rates accordingly as mentioned in the tender document has to besigned.

12. Such other information as may be specified in the technical bid Form.

44. More instructions for financial bid: -

1. The printer will have to fill financial bid of all the titles. The rates of thesticker shall be for per copy basis in Indian Rupees (including all chargeslike corrections, Cover, freight, loading, unloading, stacking etc.) and alsoinclude cartage/ packing/ transportation/ stacking charges in the godownsof Delhi Bureau of Text Books or any other place/a in NCR of Delhi. Therates should be exclusive of GST.

2. The printer shall print eacIi sticker allotted to him as per the Tech.specifications mentioned at clause 3 of the tender.

3. The printer shall at his oWIl;Rqs;~S.~9.x;W.tthe Ferro proofs (Prints)" ammoniaprints (proofs), machine' proofs in colour to the' Bureau or any otherauthority in GNCTof Delhi to be specified by the Bureau at any stage for itsapproval before final printing in bulk. However no extra time will be givenfor approval.

4. If any printer quotes rate for which he is not entitled according to thepossession of No.y Size/Type of machines, his bid shall be rejected and EMDshould be forfeited with immediate effect.

5. The allotment of the job' shalli 'be 'madJ· to the lowest bidderfor that job on'the basis of the printing capacity.

6. The printer shall quote the rate of each title' separately per copy basis(including all taxes) and will have to quote the rates of all the titles in theprescribed format of BOQ.

-.7. The work will be allotted to the L-l bidder who quote the consolidate lowest'rate of all the titles.

45. Any point not covered,un4~r;.,the'l'er~s and conditfon of the.tender .For any point not covered under the provisions of the tender, Chairman,DBTB shall be the final competent authority, whose orders in this regardshall be final and binding upon the bidders.

46. Jurisdiction of Court:-The courts at Delhi/New Delhi shall have theexclusive jurisdiction to try all disputes, if any, arising out of this agreementbetween the parties.

47. Submission of undertaking of the acceptance of all the terms andconditions:- The bidder Imust upload an undertaking with technical bidthat the all the terms &~conaitions' of the tender are acceptable to usand shall abide by the same fully and the rates quoted shall remaineffective including extended orders up to 31.03.2020.

22

. \ \ I :..:. ~: :.f>;:. ;.

•DISPUTE RESOLUTION

A)Any dispute and or difference arising out of or relating to this contract willbe resolved through joint discussion of the authorities representatives of theconcerned parties. However, if the disputes are not resolved by jointdiscussions, then the matter will be referred for adjudication to a soleArbitrator appointed by the Chairman, DBTB.

B) The award of the sole Arbitrator shall be fmal binding on all the parties. Thearbitration proceeding's shall be .governed by Indian Arbitration andConciliation Act 1996 as amended from time to time. .

C) The cost of Arbitration shall be borne by the respective parties in equalproportions. During the pendency of the arbitration proceeding andcurrency of contract, neither party shall be entitle to suspend thework/ service to which the dispute relates on account 0 e arbitration .

. I . 'j

: .~.,J~~ l i, , .1

23

•Tender No. F.1-P (2)/Sticker/DBTB/18-19/16

Technical Bid Form - 1

TECHNICAL BID FOR THE PRINTING AND SUPPLY OF STICKERS FOR THEACADEMIC YEAR 2018-19 & 2019-20 (with mutual consent).

(EACH PAGE OF THE TECHNICAL BID MUST BE SIGNED BY THE BIDDERWITH SEAL)

1. GENERAL INFORMATION: -

The Printer should furnish the followingdetails1.1 Name & Address _

1.2 Nature of the Firm -- Public/Private/Partnership/Proprietorship

1.3 Contract Nos. & fax -;:. I~PK1m~ :.tf*~l\l:..:..C.:____;-,--___:_;_' : -'- _ ___:_;___::_~::. L

Mobile Fax ~-

1.4 Proof of requisite experience uploaded/Not uploadedin sticker printing(As per Clause No.1 of Eligibility Criteria of General Terms andConditions)

1.5 Copy of the PANCard (Asper Clause 1.3(d))uploaded/Not uploaded

uploaded/Not uploaded1.6· Copy of GSTRegistration No.(Asper Clause No. 25)

1.7 Copy of the valid license/undertaking uploaded/Not uploadedof printing/ declaration fromCompetent Authority (Asper clause 1.1(c))

1.8 Details of Earnest Money Deposit (EMD) uploaded/Not uploaded(Original EMDto be submitted directly in &the tender box) (Scanned"c_op)!.",hould be Submitted/Not Submitteduploaded) Lying in the Chamber of· . . .Secretary, DBTBFORM-2

1.9 Proof of average turnover during last uploaded/Not uploaded3 years ending March 2017(Authenticated by C.A.) and ITRforthe last three financialyears ending 2016-17 ( for theassessment year 2015~~~,2016-17

&2017-18) ! .'T:,(Clause 1.3 (a)(b) of T & C) FORM-3

24

, I-. .

.:; i.A ~. 'l ••••J ':.4 LJ .•..

, .

•1.10 Details of Machines (Ownership uploaded/Not uploaded

documents to be uploaded) F<?RM-4

1.11 Certificate of reading/understanding of uploaded/Not uploadedTechnical specifications FORM-S

1.12 Acceptance of Implementation schedule uploaded/Not uploadedFORM-6

1.13 Declaration regarding financial bid uploaded/Not uploadedFORM-7

1.14 Undertaking regarding acceptance of uploaded/Not uploaded,all terms & conditions of the tenderFORM-8

1.15 Validity of rates upto 31.03.2020 FORM-8 uploaded/Not uploaded

1.16 Declaration regarding supply ofBooks as per specification & scheduleFORM-9

uploaded/Not uploaded

.....~.-;1.17 ,Self declaration regarding incorrect/false Submitted/Not Submitted

Information. (Directly'1;O be &Submitted in the bureau: and also uploaded/Not uploadedupload the same) FORM~12

1.18 Self declaration regarding never Submitted/Not SubmittedBlacklisting. (Directly to be &submitted in the Bureau and also uploaded/Not uploadedupload the same) FORM-13

1.19 Documents for partnershipofthe p,ress/ uploaded/Not uploadedRegistration of Firm/ company. '

1.20 Self Declaration/Undertaking regarding uploaded/Not uploadedfollowup of the Rules & Regulations. ofthe Labour Deptt. of Govt. of NCTof Delhi/State Govt. FORM-IO

1.21 Certificate regarding capacity to handlethe work in terms of Reams within 21days. FORM-II I .;" 'ur: \ ..t , 1: ;1'.'

Authority Letter FORM-14Whether all documents signed with sealBy the Owner/Partner/Director of thePressUpload the proof of Latest GST-3Breturn for the month of March,2018(Clause No. 1.3 (c)of T & C)(Technical Bid Form No.IS) ' .

. ' 1 . ! I) t . 1 U·; (' j ~f .1,.• ,:-~ !

Proof of 02 years experience in the field'of Sticker Printing (as per Clause No. 1 ofGeneral Terms and conditions)

(

1.221.23

1.24

1.25

25

uploaded/Not uploaded

uploaded/Not uploaded ,Yes/No

Uploaded/Not Uploaded

Yes/No

•1.26 Self Declaration / Undertaking

regarding use of same papersubmitted as sample(Technical Bid Form No.16)

Uploaded/Not Uploaded

Name & signature of the authorized signatory of the Firm/Partner ofthe Firm/ Director/ Prop'~e~o.rWith rubber stamp

Place:

Dated:

Note: - 1. All the documents uploaded with this form should be self attested andstamped by the Firm.

2. Firm shall not upload any other additional documents other than askedabove.

TECHNICAL BID FORM-2

DETAILS OF EARNEST MONEYDEPOSIT (EMD): -

S.No. Name of the Bank Amount Details of the EMD

" "J._Lr i:\ - " 1, .

Note: Please Submit the EMD of the above mentioned amount and valid upto31.07.2018, directly to the office of the Bureau and details copy 0 beuploaded in above mentioned ,form.

Place & Date:Name & signature of the authorized signatory of thePress/Partner of the Press/ Director/Proprietor With rubberstamp

/f\ .11

26

•TECHNICALBID FORM-3

PROFORMAFOR INFORMATIONOF ANNUALTURNOVER

Name of the Firm _

Address _

Annual turnover for the last three years _(In Indian Rupees)

Financial Turnover Profit & Loss A/c, ITR for theyear (Rs. in lacs) Balance Sheet financial year

Authenticated by 2014-15, 15-16Chartered Accountant and16-17.

(Assessmentyear 2015-

,I ' , 16;16-17 and. ;- . ..! •• ~; j 1. _.,' -!':';

17-18)2014-15 Uploaded/Not uploaded Uploaded!

Not uploaded2015-16 Uploaded/Not uploaded Uploaded/

Not uploaded2016-17 Uploaded/Not uploaded Uploaded/

Not uploaded

Name & signature of the authorized signatory. of theFirm/Partner of the Firm/ Director/ Proprietor.With rubber stamp , "

Place & Date:

"..~.

TECHNICALBID FORM-4

PROFORMA FOR DETAILS OF MACHINESANDOTHER UNITS,WITH SPACE. ",_;

AREAAS PER TENDER DOCUMENT

1. No. of Web Offset/Sheet Fed Machines as mentioned In.the tender.Single Colour of Size: 'Double colour of Size:Four Colour of Size

2. No. of strip packing machine.3. No. of sticker cutting machine.

I· .

•CERTIFICATE

" It is certified that the information is correct and all the above machines/units are owned by me and existing in my owned/Leased premises".

Place:Date:

Name & signature of the authorized signatory of theFirm/Partner oft:he Firm/ Director/ Proprietor.With rubber stamp

TECHNICAL BID FORM-5

CERTIFICATE

It is certified that I/We have· read :and understood the technicalspecifications along with Specifications given at clause 2 of the tender and havequoted the rates accordingly. The finished product will match the specifications.If any deviation is found in the finished stickers, the action will be taken as perterms & conditions of the tender along with punitive action.

; ~: ~ ~ ~ ~ '1 1;"o·..! i~" .

Signature of the Authorized person with seal of the Firni/Partner of theFirm/ Director/ Proprietor. With rubber stampPlace & Date

TECHNICAL BID FORM-6

Implementation schedule: -

A. The supply of printed material is to be completed within 21 days from thedate of issue of work order. or handing over the production materialwhichever is later, failing which a penalty @ of 5% per week on pro-ratabasis will be imposed on. the cost of the unsupplied sticker at the start ofthe week from 22nd day of issue of work order or handing over of theproduction material whichever is later. The printer has to finalise theproof, if required from Nursery -Primary Branch/Bureau or any otheragency as specified by the Bureau within these 21 days from tJ1.eday onei.e. from issue of work, order .or issue of printing material whichever islater. For any unexcused delay beyond 15 days after 21 days the Bureauwill have the discretion to take a..YJ.Yor all of the followingactions:-

i) Forfeiture of its Performance Security.

28

.'11" .. .

\~\\

, i . _"

•ii) Termination of the contractiii) Debarring of the firm for specified period.iv) Blacklisting of the firm

v) Anyother action asdeemed fit by the Chairperson, DBTB."

The date of issue of work order/handing over of the production' materialwhichever is later, will be counted as day one of the implementation schedule.

a) Date of issue of work order/handing over of the production materialwhichever is later Day one (1)

b) Completion schedule 21 days

B. I/we accept the implementation schedule in the prescribed form with signand seal, with the technical bid. Any deviation in the implementationschedule shall make the tender liable for rejection. If supply is not made asper the time schedule, it will be treated as Criminal Offence and action shallbe taken against the bidder as per the law in this regard.

The above implementation schedule is acceptable to us.I l.: _ .:llJ'- '( l i;: :J':." .

Name & signature of the authorized signatory of theFirm/Partner ,of the Firm/ Director/ Proprietor.With rubber stamp

Place & Date:

, ,TECaNICAL BID FORM-7

.,;. '!--1

DECLARATION REGARDING FINANCIAL BID, I

I/We declare that the fmancial bid has been submitted without anycondition and strictly as per the conditions of the tender documents and I/Weaware that the financial bid is liable to be rejected if it contains any othercondition.

Place:Date:

Name & signature of the authorized signatory of theFirm/Partne~ of the Firm/ Director/ Proprietor.'-With rubber stamp,

29

•TECHNICAL BID FORM-8

UNDERTAKING REGARDING ACCEPTANCE OF ALL TERMS & CONDITIONSOF THE TENDER AND VALIDITY OF RATES

I/We hereby undertake that all the technical & financial tender conditionsand other terms & conditions mentioned in this document or any changedconditions prior to the dead line for submission of bids shall be acceptable to usand I/We shall abide by the same fully and the rates quoted shall remain effectiveincluding extended orders up to 31.03.2020.

Name & signature of the authorized signatory of· theFirm/Partner of the Firm/ Director/ Proprietor.With rubber stamp

Place:Date:

• <--_

" i'.•

TECHNICAL BID FORM-9

DECLARATION REGARDING SUPPLY OF STICKERAS PER ,SPECIFICATIONAND SCHEDULE

I/We declare that supplies shall be made in accordance with thespecifications and time .schedule mentioned in the tender, if any order is placedwith them.

Name & signature of the authorized signatory' of :theFirm/Partne~ of the Firm/ Director/ Proprietor.With rubber stamp

Place & Date

TECHNICAL BID FORM-IO

Certificate regarding implementation of labour laws and etc.

It is certified that I/We have read the clause of labour law of GNCTofDelhi/ State Govt. and we are implementing the labour laws in our press asframed by the Labour Department, Govt. of NCTofDelhi/State Govt.

Place & Date

,.

Name· & signature of the authorized signatory of theFirm/Partner of the Firm/ Director/ Proprietor.With rubber s~aJQP". _,_..

~.

I'

30

•TECHNICAL BID FORM 11

CERTIFICATE REGARDING CAPACITY OF PRINTING IN TERMS OF REAMS

i) Certified that I/We can print followingquantity of paper with in the premises ofour press in terms of reams in differerit sizes/colours with in schedule time of21 days.

SC/DC/FC ~ Rerums

Place & Date

Name & signature of the authorized signatory of theFirm/Partner of the Firm/ Director/Proprietor withrubber stamp

! I

if "l ! 1 ! t 'I '. . i I . f ~ . .:: i .! ~ 0 'l i·! •

TECHNICAL BID FORM-12

SELF DECLARATION TO BE SUBMITTED ALONG WITH TECHINCAL BID

1

That I/We M/s.;_ _Address has/have furnished thecorrect information in the tender- and -I/We shall be solely :respo.nsibl<:!forfurnishing wrong/ false information in the tender. -." -

Name & signature of the authorized signatory ofthe Firm/Partner of the Firm/ Director/Proprietor. With rubber stamp

Place & Date:

; I

,1

31

•TECHNICAL BID FORM-13

SELF DECLARATION TO BE SUBMITTED ALONG WITH TECHNICAL BID

That I/We M/s _

__ ~A~d~d~r~e~s~s:_ certified that our

firm has never been blacklisted in the past by any Govt.

Department/ Organisation/Undertaking.

Name & signature of the authorized signatory of theFirm/Partner of the Firm/ Director/ Proprietor.With rubber stamp

Place& Date

\ ~: r .,

TECHNICAL BID FORM-14

AUTHORITY LETTERCertified that I/We proprietor/director/partner of M/s

Address---------------- ------------__ hereby authorize to Sh. to sign the tender documentson my / own behalf.

- .Name & signature of the authorized signatory of theFirm/Partner ,of the Firm/ Director/Proprietor.With rubber stamp

Place & Date

TECHNICAL BID FORM NO. 15

Certificate regarding rUling of latest GST Return 3B

Certified that I/We .' proprietor/director/partner ofM/s Address hereby certify that Ihave filed the latest return of GSTR3B for the month of March, 2018.

Name & signature of the authorized signatory. of theFirm/Partner ofthe Firm/ Director/ Proprietor.With rubber sta~p . .•

Place & Date

32

\,j

TECHNICAL BID FORM-16

Self Declaration / Undertaking regarding use of same paper submitted assample.

That IjWe Mjs _Address certified that

the........................ (name of printing firm) will use same text and cover papersubmitted by it as sample to the Bureau. In case of any deviation of paper asrequired by the terms and condition of this tender, the Bureau can take any legaland administrative action against the (name of printing firm)".

Place & Date

Name & signature of the authorized signatory of theFirm/Partner of the Firm/ Director/ Proprietor.With rubber stamp

.1

BOQ Performa (in Excel sheet)

.v ! . "...Tender Inviting Authority: Secretary, Delhi Bureau of Text Books

Name of Work: Short term E·Tender for printing & supply of Sticker .. ,Contract No: F.1-P (2)/Sticker/DBTB/1S-19/16 TENDER 10:

BidderName:

pRICE SCHEDULE .(This Boa template must not bo modified/replaced by tho bld~T and th&'iame should be uploaded after filling the relevant col umns, else the bidder is

liable to be rejected for this ten~ef' a~d'l.",a"'_~I'ctweq !Q:!Ul! ••••lha BIdder Name and Value. only) _

NUMBER # TEXT # NUMBER TEXT # I NUMBER #

INUMBER # TEXT# .

#

51. Item De.crlpUon Quantity Units BA51C RATE In Figures To be entered by the TOTAL TOTALNo. Bidder PER UNIT (Exclusive of GST) AMOUNT AMOUNT

Rs, P Without Taxes In Word.

1 2 4 5 6

I7 8

- I

33