Delivering on our commitments to safety and security 2010 Budget Tabling Police Services Board 9 December 2009

Delivering on our commitments to safety

and security2010 Budget TablingPolice Services Board

9 December 2009

1. Chief’s Operational Priorities

2. 2010 Draft Operating Budget

3. $1 Million Budget Reduction Request

4. 2010 Draft Capital Budget

5. Timetable

Topics

2

Commitment Made – Results Delivered

2008-2010 Financial Framework:

• Proposed, approved and delivered

2010 Budget:

• Delivers on three year commitment and manages new pressures

• Provides resources to allow us to remain among the three safest major cities in Canada

3

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

2008 2009 2010

Approved/Forecast Plan

2008 -2010 Financial FrameworkPolice Tax Rate Increases

4

5.6%

2010 Operational PrioritiesEnhancing relevance to the community

• Respond to “Quality of Life” calls for service in the community

• Expand operational focus on victims’ support and youth intervention

5

Ensuring greater efficiency by increasing officers on

patrol to target high call-for-service areas

• New shift schedule• Implementation of Strategic

Deployment Project• Modified Job Share program

2010 Operational Priorities

6

Reducing, investigating and preventing crime

• Continue the focus on reducing street crime and neighbourhood problems, such as drugs, through enforcement

• Prevent and reduce youth crime through early intervention and diversion


7

Expanding front-line support services


• Identify under-funded specialties in the areas of youth, mental health, elder abuse and domestic violence

• Hire 23 professional civilian staff to directly support front-line operations in priority community areas

Continue targeting serious crime

• Robbery Unit, Street Crime Unit, Guns and Gangs, Direct Action Response Team, Beat Squads

8

Crime Rates Ottawa mirrors national trend of reduced overall crime rates:

• Overall Crime Severity 9%

• Violent Crime Severity 4%

• Fear of crime remains unacceptably high, especially for

vulnerable sectors

• Highlights need for continuation of targeted enforcement

(assaults, robberies, street level drugs)

• Four percentage point increase in robbery solvency (2009)

9

Responding to and Resolving Citizen Calls• Emergency calls (crime in

progress/life threatening situation) from the public another 2% from same time last year

• Proposed capital funding for South Division Complex to make it easier for officers to respond to calls in the community

10

Quality of Life Successes • Street Crime Unit, Beat Squads and DART target street level

criminality • Drugs, prostitution, minor thefts• In 2009 (to date) 1,376 charges (826 persons)

• High number of marijuana grow houses and organized crime arrests and seizures across city

• With our community partners, cleanup and closing of downtowncrack houses in our neighborhoods

• Graffiti management partnership with City

11

Ottawa’s Size and GeographyCity of Ottawa is 2,796 square kilometres :• Greater than Toronto, Montreal, Calgary,

Edmonton and Vancouver combined

• 90 kilometres from East to West

• Ottawa’s area is almost 80% rural

Our Nation’s Capital is the site of : • 185 planned events per year

• 200+ unplanned events

12





5. Timetable

Topics

13

2010 Draft Operating Budget Highlights2010 Budget delivers on our 3 year commitment

• 5.6% Police Tax Rate increase as forecasted• translates to $19 for the average urban residence

Managed new budget pressures • $2.4 million increase in Retirement Costs• offset by various reduction strategies

Concludes the final year of the Financial Framework

Request to reduce draft budget submission by $1.0 million• if approved, police tax rate increase will be 5.0% or $17

14

2010 Draft Budget Summary2010 Draft budget

% Change from 2009

Gross Operating Budget $ 250.5 M 7.5%

Recoveries (1.8) M

0.0%

Revenue (19.8) M

21.5%

Net Operating Budget $ 228.9 M 6.5%

Assessment Growth $ (3.6) M

Net Tax Increase Requirement $ 10.4 M

Police Tax Rate Increase 5.6 %

Impact to Average Urban Residence $ 19

15

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

2008 2009 2010 2011 2012

Approved/Forecast Plan

2010-2012 ForecastPolice Tax Rate Increases

16

5.6%

New Budget Pressure - $2.4 million Retirement Costs

1. Staffing Request Reduction - $0.7M• Number of new SGI positions reduced from 45 to 23

2. Capital Formation Reduction - $0.5M• Planned increase for 2010 eliminated• Three strategies were implemented

i. Delayed three facilities capital projects by one yearii. Closed out five completed capital projectsiii. Delayed the need to borrow funds in 2010

3. Materials and Supplies Reduction - $1.2M• Used zero-based budgeting• Reduced certain accounts to reflect 2009 spending levels • Froze certain accounts at 2009 levels

17

Approved PSB Financial Framework (Final Year)

$ M

1. Delivery of quality policing services $ 12.1

2. Provide for growth needs2.3

3. Provide for large scale capital projects0.0

4. Seek out new funding sources(0.4)

Less: Assessment Base Growth(3.6)

Total $ 10.4

18

Financial Framework - Element 1:Delivery of Quality Policing Services - $12.1M

Existing Staffing Costs $11.5 M

• Collective agreement settlements, increments, responsibility pay, benefits

• Includes $0.2 million reduction in Overtime

Labour costs constitute 82% of gross spending

19

Financial Framework - Element 1:

Retirement Costs $ 2.4 M

($ millions) 2009 2010 2011 2012

Estimated Cost $4.4 a $5.4 $5.9 $3.5

20

a As of Q3 2009b Contribution to Sick Leave Liability Reserve

Opening $3.0 $3.0 $5.4 $ 5.9

Change $0.0 $2.4 $0.5 $(2.4)b

Closing $3.0 $5.4 $5.9 $ 3.5

Budget Base


Revenue and RecoveriesMaterials and Supplies

$ (1.7) M

$ (0.1) M

One-time projects 1.2 M

• Disposal of police records and evidence

• Civilian Career Initiative

• Replacement of sights on police pistols

• Rental of portable radios for special events

One-time funding (1.2) M

• from General Capital Reserve Fund21

Business Plan Initiatives $ 0.7 M

• Pandemic & Business continuity planning

$336K

• Promotion and Tenure policy support 90K

• Glock sights replacement 75K

• Safety audit 70K

• Language training 46K

• Accessibility for Ontarians with Disabilities Act

20K

• Other 13K22


Efficiency Target $ (0.5) M

• Overtime $200K

• IT software consolidation 177K

• High-speed telecommunications

65K

• Changes in mailing practices 30K

• Anti-idling 30K

User Fees (0.2) M

• $1-$4 increases e.g. motor vehicle accident reports, occurrence reports

23


Financial Framework - Element 2Provide for Growth Needs - $2.3 million

2009 SGI plan $1.6 M

• 30 sworn, 15 civilian

2010 SGI plan 0.7 M

• 23 civilian members for frontline support

• includes training and equipment

• supports officers in priority community areas:•Youth, Mental Health, Elder Abuse, Victim Support

24

Financial Framework - Element 3Provide for Imminent Large Scale Capital Projects – no increase

• Capital formation costs frozen at 2009 levels

25

Financial Framework - Element 4Seek Out New Funding Sources - $0.4M

• Funding for 5 officers under PAVIS (Provincial Anti-Violence Initiative Strategy)

• Positions allocated to DART

(Direct Action Response Team)

26





5. Timetable

Topics

27

$1M Budget Reduction Request

BE IT FURTHER RESOLVED THAT the Mayor, on behalf of the Audit, Budget and Finance Committee, formally request that Ottawa Police Services Board and the Ottawa Public Library revise their draft budget submissions and reduce from their forecasts spending by $1 million each.

November 27, 2009

28

Factor rate increase in gapping calculation $ 320,000

Reduce pandemic spending 150,000

Eliminate 2 temporary positions in Records 140,000

Defer hiring of 23 civilians by 1 month 125,000

Further reduce overtime 115,000

Reduce court time 100,000

Increase secondment revenue 50,000

$ 1,000,000

$1M Budget Reduction RequestOptions:

29

$1M Budget Reduction Request - Impact

2010 Revised Draft budget

% Change from 2009

Gross Operating Budget $ 249.5 M 7.1%

Recoveries (1.8) M

0.0%

Revenue (19.8) M

21.5%

Net Operating Budget $ 227.9 M 6.0%

Assessment Growth $ (3.6) M

Net Tax Increase Requirement $ 9.4 M

Police Tax Rate Increase 5.0 %

Impact to Average Urban Residence $ 17

30





5. Timetable

Topics

31

2010 Capital Budget = $50.0M2010 – 2019 Total Budget = $232.5M

Breakdown of 2010 Capital Projects

Capital Budget

32

1. South Division Complex $ 26.2 M

2. Portable Radio Replacement 7.9 M

3. OPS Share of radio system 2.9 M

4. Elgin Generator 2.5 M

5. Fleet Program 3.8 M

6. IT Mobile Workstations 1.4 M

7. IT Data Storage 1.0 M

8. IT Strategic Initiatives 1.4 M

9. Remaining Initiatives 2.9 M

$ 50.0 M

2010 Capital Budget - $50M

33





5. Timetable

Topics

34

2010 Budget Consideration and Approval Timetable

OPS Board: Tabling of Draft 2010 Budget Dec. 9

City Council: Tabling of Draft 2010 Budget Dec. 9

OPS Board: Public Delegations on 2010 Budget Dec. 17

OPS Board: Regular Meeting – Public Delegations and Approval of 2010 Budget

Dec. 21

City Council: Public Consultations Jan. 2010

City Council: Budget Approval Week of Jan. 25

35

Delivering on our commitments to safety

and security2010 Budget Tabling

Police Services Board

9 December 2009

Documents

Delivering on our commitments to safety and security 2010 Budget Tabling Police Services Board 9 December 2009