Delhi Twp Public Meeting Agenda June 7 & Noted form Previous Meeting

8/6/2019 Delhi Twp Public Meeting Agenda June 7 & Noted form Previous Meeting

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DELHI CHARTER TOWNSHIP

COMMITTEE OF THE WHOLE

Community Services Center2074 Aurelius Road, Holt, MI 48842

(517) 694-2137

TuesdayJune 7, 2011

CANCELLED DUE TO

LACK OF AGENDA ITEMS


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DELHI CHARTER TOWNSHIP BOARD MEETING2074 Aurelius Road, Holt 48842 (517) 694-2137

Tuesday, June 7, 20117:30 p.m.

Agenda

Call the Meeting to Order

Pledge of Allegiance

Roll Call

Comments from the Public FOR COMPLETE GUIDELINES FOR ADDRESSING THE BOARD, PLEASE SEE PROCEDURESFOR ADDRESSING THE BOARD LOCATED AT THE BACK TABLE. ANYONE WISHING TO COMMENT ON ANY MATTER

U

NOTU

ON THE AGENDAMAY DO SO AT THIS TIME.

U

ALL COMMENTS WILL BE DIRECTED ONLY TO THE TOWNSHIP BOARD MEMBERSU

AND PERSONS ADDRESSINGTHE BOARD MUST STATE THEIR NAME AND ADDRESS FOR THE RECORD AND WILL BE GIVEN FOUR (4) MINUTES. ANY COMMENTSLONGER THAN 4 MINUTES SHOULD BE REDUCED TO WRITING AND SUBMITTED TO THE CLERK AND WILL BE MADE A PART OF THERECORD.

USet/Adjust Agenda

1. Department of Public Services May Activity Report2. 2010 Annual Report Accounting Department

Unfinished Business

3. Amendment to the Delhi Charter Township Code, Specifically Section 10-118 (also known asOrdinance No. 32, Section 2.1) Discharge of Firearms, Weapons and Devices, SecondConsideration

Consent Agenda

4. a) Approval of Minutes Committee Meeting of May 17, 2011b) Approval of Minutes Regular Meeting of May 17, 2011c) Approval of Minutes Goals & Objectives Meeting of June 1, 2011d) Approval of Claims May 17, 2011e) Approval of Claims May 31, 2011f) Approval of Payroll May 26, 2011

New Business5. Agreement for Local Road Improvement between the Ingham County Board of Road

Commissioners and Delhi Charter Township Pine Tree Road (Dell Road to Cul-de-SacNorth of Sandhill)

6. Proposed Ordinance No. 120 Re-Establishment and Confirmation of the Delhi CharterTownship Planning Commission Pursuant to the Michigan Planning Enabling Act of2008, First Consideration

7. Resolution No. 2011-012 Michigan Natural Resources Trust Fund Development ProjectAgreement Valhalla Park Restroom/Pavilion Project


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Zoning and Development

Items Removed From Consent Agenda For Discussion

Late Agenda Items

8.9.10.

Reports

11. Supervisor:

12. Treasurer:13. Clerk:14. Trustees:15. Manager:

Limited CommentsMEMBERS OF THE PUBLIC WILL BE AFFORDED THE OPPORTUNITY TO ADDRESS THE BOARD REGARDING ANY ITEM ON THE AGENDA ATTHE TIME SUCH ITEM IS OPEN FOR DISCUSSION BY THE BOARD. ANYONE WISHING TO COMMENT ON ANY MATTER NOT ON THE AGENDAMAY DO SO AT THIS TIME.

AdjournmentThe Township will provide reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of

printed materials considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) workingdays notice to the Township. Individuals with disabilities requiring auxiliary aids or services should contact Delhi Charter Township,Evan Hope, Township Clerk, 694-2135.

ALL PAGERS, CELL PHONES, RADIOS AND SIMILAR DEVICES ARE TO BE TURNED OFF OR TO SILENT MODE DURING ALLBOARD MEETINGS.


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DEPARTMENT OF PUBLIC SERVICES

Monthly ReportMay 2011

Effluent Flow Data (Average MGD)

Laboratory Testing and Quality Control Quality Assurance Program

Tests Run For Number Run % Passing

Permit Compliance 243

Process Control1711

Quality Control 87 89%

Check Samples 7 71%

DMRQA-Study 30Proficiency

Miscellaneous Sampling 14

Totals 2062 80%


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Training

Date# of Employees

Attended Training Course Description

5/5/2011 2 2007 Excel 1 (New Horizons)

5/6/2011 2 Respirator Fit Test

5/10/2011 1 Laboratory QA/QC Workshop (Frankenmuth)

5/10/2011 1 2007 Excel 2 (New Horizons)

5/17-18/11 2 2007 Access 1 (New Horizons)

5/18/2011 2 ICHD Temp Food Permit Safety Class

5/26/2011 1 Operator "C" License Exam

Maintenance

WORK ORDERS

Note: Work order totals do not include monthly, weekly and daily preventive maintenance tasks.

Weeded the live roof at the Senior Center

Contractor completed replacing the main sprinkler system at CSC

Cleaned, inspected and televised the 20 inverted siphon sewer main on McCue Road

Street swept the Memorial Day parade route

Filled the water totes at the community garden locations

Built a soil screen by using some of the equipment from the old headworks

Inspected and exercised the lift station isolation valves

Trained nine (9) seasonal employees on equipment and reviewed all safety precautions


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DDA

Inspected and repaired as needed the decorative streetlights in the DDA area

Cleaned, disposed of all the trash, and mowed along the Cedar Street median

Changed the banners to the patriotic theme for Memorial Day

Planted and placed the decorative pots for the DDA streetscape area

Weeded and mulched the DDA landscape areas

Miss Digs Performed

Complaints and Call-Outs Received

COMPLAINTS


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CALL OUTS

Sanitary Sewer Permits Issued

SEWER PERMITS ISSUED


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Sanitary/Storm Sewer Inspections Performed

SANITARY SEWER INSPECTIONS

STORM SEWER INSPECTIONS


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Feet of Sanitary Sewer Cleaned (Vactor Truck Work)

Feet of Sanitary Sewer Televised (Camera Truck Work)

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec

2007 7,327 22,057 12,574 6,645 3,123 18,961 23,977 17,841 21,449 21,101 33,294 27,267

2008 9,969 2,777 11,179 9,260 9,258 23,455 25,608 18,884 19,996 15,909 2,736 7,221

2009 19,026 14,727 18,510 21,666 11,707 31,320 26,089 19,007 6,260 19,432 14,061 8,886

2010 18,173 7,894 17,965 3,521 9,409 12,661 11,476 12,015 6,227 12,989 19,390 1,323

2011 15,037 11,364 32,098 14,918 19,607

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

Feet


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Cemetery

BURIALS

Installed four (4) foundation/niches

Groomed all three (3) cemeteries in preparation of Memorial Day

Installed a new parking lot in the southeast corner near the walking path at Maple Ridgecemetery. Three (3) pet waste dispensers were also installed near the location.

Community Outreach

On May 20, Senator Carl Levin visited the POTW to tour the digester complex and learnabout the sludge dryer project. He enthusiastically lends his support to this effort to create analternative fuel source. A WILX Channel 10 news reporter attended the tour and interviewedSenator Levin and several other Delhi personnel. On Sunday, May 22, a WLNS Channel 6news reporter toured the POTW and interviewed Delhi personnel regarding the project.

Thanks go out to the Lions Club for hosting a brush drop off event at the POTW pondarea on May 21; they collected fifty-eight (58) loads of brush and forty-five (45) bags of yardwaste.

The Annual Reuse Rally was held on May 7. Residents were encouraged to drop offreusable items two weeks in advance of the event to allow personnel time to organizeeverything. This years rally was very successful with the majority of the items dropped offfinding new homes.

In the month of May, Gill visited the Dimondale Elementary school, Olivet Baptist Churchand the park at the corner of Holt and Aurelius Roads.

Storm Water

Water Quality Monitoring began at 20 sites designated in the grant application packet onMay 16. Two Environmental Interns will perform the sampling and process the data as part ofthis program.


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Industrial Pretreatment Program

May IPP Activities

Review/Approval

5/19/2011 1380 N Cedar - Total Firearms (bldg plan)

5/25/2011 3400 Belle Chase Way - Two Men and a Truck (bldg plan)Inspections(Grease Traps)

Compliant 05/27/11 7-11 1997 Aurelius

Compliant 05/27/11 Biggby Coffee - 2006 Cedar

Compliant 05/27/11 Buddies Grill - 2040 Aurelius

Compliant 05/27/11 Big Ten Holt - 2005 Eifert

Compliant 05/27/11 Burger King - 2464 Cedar

Compliant 05/27/11 Burger King - 2520 E. Jolly

Compliant 05/27/11 Champions - 2440 N. Cedar

Compliant 05/19/11 Chisholm Hills - 2395 Washington

Compliant 05/27/11 Coach's - 6201 Bishop

Compliant 05/27/11 Coffee Barrel - 2237 Aurelius

Compliant 05/27/11 Cottage Inn Pizza - 1995 Cedar

Compliant 05/27/11 Delhi Caf - 4625 Willoughby

Compliant 05/27/11 Fat Boys Pizza - 2040 Aurelius

Compliant 05/19/11 Eagles - 1111 N. Cedar

Compliant 05/27/11 IngCredible - 2454 S. CedarCompliant 05/27/11 Jade Garden - 1979 Aurelius

Compliant 05/27/11 Kroger - 2495 N. Cedar

Non Compliant 05/27/11 Little Caesar's - 2221 N. Cedar

Compliant 05/27/11 McDonald's 2775 Eaton Rapids Rd.

Compliant 05/27/11 McDonald's 2530 E. Jolly

Compliant 05/27/11 McDonald's 2400 N. Cedar

Compliant 05/27/11 Sam Corey Senior Center- 2108 N. Cedar

Compliant 05/27/11 Sammy's II - 1957 Cedar

Compliant 05/27/11 Subway - 2765 Eaton Rapids Rd.Compliant 05/27/11 Tacos E Mas - 1850 Cedar

Compliant 05/27/11 Tim Horton's - 2450 E. Jolly

Compliant 05/27/11 Tim Horton's - 2350 Cedar

Compliant 05/27/11 Wendy's - 2727 Eaton Rapids Rd.


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2010 Annual Report AccountingDepartment

Verbal


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Delhi Township Board Members John B. Elsinga, Township Manager May 12, 2011 Amendment to the Delhi Charter Township Code, Specifically

Section 10-118 (also known as Ordinance No. 32, Section 2.1)Relating to the Discharge of Firearms, Weapons and Devices

Enclosed for your review and consideration is an amendment to the Delhi

Charter Township Code Section 10-118 (also known as Ordinance No. 32,Section 2.1) which addresses safety concerns regarding the discharge of anyfirearms, weapons and devices by any person within, or into, a plattedsubdivision within the Township which is located north of the Urban ServicesBoundary and within or into any school, parks or other public property.

Amending the ordinance related to firearms, weapons and devices wasdiscussed at several meetings in late 2009 and early 2010. After discussing thepros and cons of the ordinance language at that time, the Board felt postponingaction to further evaluate the proposed ordinance language was warranted.

At the April 5, 2011 Committee of the Whole meeting, staff presented newamendment language addressing some of the concerns of the Township Board.This new language that prohibits discharging weapons (as defined in theordinance) in all platted areas, residential condominium developments, multi-family residential use zoned areas, school property and parks or other publicproperty that is located north of the Urban Service Boundary. This amendmentshould also address most of the concerns of the residents who have large ruralplatted properties in the Township while still protecting the health, safety andwelfare of our residents in more urbanized areas of the Township. Therefore, Irecommend adoption of the same.


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Delhi Charter Township

Department of Community Development

MEMORANDUM

TO: John B. Elsinga, Township Manager

FROM: Tracy L.C. Miller, Director of Community Development

DATE: Thursday, May 12, 2011

RE: Ordinance 32.1 (Amendment of Section 10-118 Relating to Discharge ofFirearms, Weapons and Devices in Certain Areas of the Township)

Pursuant to the Boards discussion and direction given at the April 5 th meeting, attached please

find proposed Ordinance amendments (32.1) which would modify existing Township Ordinancelanguage by expanding the scope of regulation regarding the discharge of firearms and otherweapons within certain areas of the Township. I have also attached the map, which has

undergone several refinements, that is intended to provide illustration of where we would expect

the proposed Ordinance amendments to have an effect within the Township. For purposes ofproviding a chronological detail of the Townships past review and deliberation on this matter, I

have also included my memorandum dated March 29, 2011.

Please forward the attached information to the Board for their 1st

consideration and action at theupcoming May 17th meeting. As always, if you require additional information please do not

hesitate to ask. Thank you in advance for your time and attention to this matter.


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Delhi Charter Township

Department of Community Development

MEMORANDUM

TO: John B. Elsinga, Township Manager

FROM: Tracy L.C. Miller, Director of Community Development

DATE: Tuesday, March 29, 2011

RE: Chronological Information Ordinance 32.1 (Amendment of Section 10-118Relating to Discharge of Firearms, Weapons and Devices in Certain Areas of the

Township)

On November 4, 2009 Ms. Gwendolyn Rytlewski and Mr. Brent Woodman appeared before the

Township Board and requested that consideration be given to ordinance language which wouldregulate bow and firearm target practicing in residential neighborhoods. Staff was asked to lookinto the feasibility of this request and bring something back to the Board for consideration. In

early 2010 the Township Managers office began researching this matter. Existing ordinance

language was identified (1967), which reads as follows:

Section 2.1

No minor shall fire or discharge in any of the platted areas of the Charter Township of

Delhi any fire arms which include shot guns, rifles or pistols, B-B or pellet guns, slingsor sling shots, bows and arrows, or have said weapons in their possession uncased except

that the above weapons, with the exception of fire arms, may be fired, operated or used

under the direct supervision and control of an adult.

This existing language contains the following main provisions:

1. It is limited to minors.2. It is limited to platted areas of the Township.3. It requires adult supervision if a minor is going to fire/operate/use any of the weapons

except for a firearm.

4. A firearm can not be fired/operated/used by a minor regardless of adult supervision.It was determined that the best approach would be to modify this existing language to

accommodate the current desired regulations. To that end, on March 16, 2010 the Board tookaction (1st consideration) to amend this section of the Township Code. There was no one from

the public that spoke against this proposal at this meeting. However, a petition in support of the

proposed language/amendment was received that contained the signatures of twenty Townshipresidents

The proposed amendment, at that time, included the following provisions:

1. Expanded scope of regulations to include all people, not just minors.


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Page 2 of 5

2. Included Cross-bows in the list of weapons.3. Expanded the areas regulated to:

a. Within or into any platted area.b. Within 400 of any public park or public building.

4. Included an exclusion for:a.

law enforcement personalb. self-defense

c. supervised recreation programs (conducted by a certifiedfirearms instructor)5. Included misdemeanor language.

After this meeting, the Township Board Members and Staff began to receive a lot of inquires

from citizens who were concerned about the proposed amendment. I was asked to participate indetermining the potential impact of the ordinance amendment, as currently proposed, and

provide a suggested alternative if desirable.

At the April 6, 2010 Board meeting I presented a second draft based on the original proposal of

the amendment. The Board voted to approve, upon first consideration, the second draftlanguage. The draft language included the following requirements:

1. Continued to expand the scope of regulations to include all people, not just minors.2. Continued to include Cross-bows in the list of weapons.3. Clarified the expansion of the areas regulated to cover all densely developed areas

(not just platted areas) as follows:

a. Platted areas, residential condominium developments, property zoned or used formulti-family residential use, school property and parks or other public property.

b. The 400 from public buildings language was removed because of the potentialimpact to properties nearby the more remote Township facilities (i.e. POTW).

4. Included an exclusion for:a. law enforcement personalb. self-defensec. Supervised recreation programs conducted by a certified instructor, expanded to

recognize that all recreation programs may not be for firearms and that

therefore the instructor may not be a firearms instructor as was previously

specified.

5. Continued to include the misdemeanor language.A map which illustrated the probable impact of this language on specific properties was also

provided to Board members.

On April 20, 2010 the Township Board held second consideration of the proposed language.

At this meeting seven individuals spoke against the amendment. Four of the individuals thatspoke were owners of the residentially zoned riverfront properties on Waverly Road. There was

significant discussion about the fact that although these properties are zoned residential, they are

large and generally rural in nature. Ultimately, the Board voted to indefinitely postpone the

amendment.


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Page 3 of 5

There has been a continued interest on behalf of those that support the amendment and those that

oppose it since that time. Our office estimates that we receive an average of one phone call orvisit a week from an individual who is interested in the status of the amendment. The majority,

although not all, of these contacts are from those that are opposed to the amendment, although a

thorough understanding of the amendment by the individual is not always evident. I think that it

may be fair to assume that at least some citizens that would otherwise support the ordinance havenot been active participates because it may be assumed that this type of activity is already

prohibited, as it is in many urban and suburban municipalities.

For reference, Ive looked at the ordinances of several municipalities that are similar to Delhi

Township or representative of our region to determine the level and type of regulation that exists.

While some communities do not appear to have regulations on the books about these activities, alarge portion do. In general, it appears that communities that are currently urban or are in the

process of urbanizing, frequently adopt regulations. To confirm this conclusion, I examined the

regulations of a number of truly urban communities (City of Lansing, Grand Rapids, Flint, AnnArbor, etc.) and found that all of these communities prohibit the discharge of weapons. In

contrast, none of the truly rural communities (Eaton Township, Brookfield Twp., etc.) that Iexamined had any restrictions. Below is a summary of the information I gathered:

Community Name

& Size

Does Local

Regulation

Exist?

Summary of Regulation(s):

These regulations cover discharge only, not ownership, carry, etc.

Delta Township

30,759 est. pop.

YES Hunting or Discharge of a firearm for any reason is prohibited in Section 1(developed area) or within 150 yards of schools.

Restrictions use of rifles in certain areas. Land use restrictions that classify Archery & Shooting Ranges as an Outdoo

Commercial Recreation Est.. Requires a SLU Permit (like a SUP). Could us

this language to exclude backyard ranges from residential areas.

City of Lansing

113,810 est. pop.

YES Prohibits any discharge of a weapon (all types) within the City limits. Includes an exception for the LAPD and Parks & Rec programs.

Lansing Township8,458 est. pop.

YES Prohibited. Includes exception for personal defense, law enforcement or at aapproved shooting range.

City of DeWitt

4,702 est. pop.

YES Prohibits discharge of weapons, except that bow & arrows, BB guns/air gun(only) may be used on private property with the owners permission.

Includes extra hunting regulations, requiring a hunter to be at least 450 fromany building or public street and 200 from any property lot line, whichever i

greater. The use of Crossbows is prohibited. This is more restrictive than stat

law. The purpose of protecting safety of persons is stated as the reason for th

extra regulation within the ord. language.

City of Charlotte

8,915 est., pop.

YES Defines a firearm to including guns, BB guns, pellet guns, bows, etc. Prohibited completely within City limits.

City of Owasso

14,748 est. pop.

YES Prohibited.

City of St. Johns

7,300 est. pop.

YES Prohibited. Includes exception for personal defense, law enforcement or at aapproved shooting range.


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Page 4 of 5

Pittsfield Township

(Washtenaw Co.)

30,167 est. pop.

YES Prohibited within defined urbanized areas.

Brighton Township

(Livingston Co.)

17,673 est. pop.(84% urban area/ 16% rural

per Township website)

YES Prohibited within defined urbanized areas. May be limited to discharge of guns, depending on their definition of

firearm.

Macomb Township

(Oakland Co.)

70,326 est. pop.

YES Prohibits discharge (Sec. 12-341).

Superior Township

(Washtenaw Co.)

Est. pop. 10,740

YES Prohibits discharge of all firearms within the urbanized areas. Establishecriteria for other, less dense, areas.

Charter Township of

Orion (Oakland Co.)

33,463 est. pop.

(98% urban/2% rural)

YES Establishes standards (setbacks, etc.) for private target ranges for bow/arrowProhibits practice with broad heads.

Prohibits discharge within defined urbanized areas.

Leoni Township (Jackson

Co.)

13,259 est. pop.


YES Prohibits within identified urbanized areas.

Summit Township

(Jackson Co.)

21,534


YES Prohibited, except at an approved target range.

In December of 2010, the Board indicated that this matter would be addressed in the early part of2011. As a follow though, Ive attached a proposed Ordinance amendment that limits the

affected properties to only those that are north of the Urban Service Boundary (USB) as outlined

in our Master Plan (also see attached map). Adding this language to the proposed amendmentremoves the platted parcels on Waverly Road and a few others that are clearly rural in naturefrom regulation. I believe based on our previous discussion that this change in the proposal will

go a long way in remedying most of the concerns previously expressed.

Below is a summary of the proposed Ordinance amendment:

1. Expand the scope of regulations to include all people, not just minors.2. Include Cross-bows in the list of weapons.3. Clarify the expansion of the areas regulated to cover all densely developed areas (not

just platted areas) as follows:

a. Platted areas, residential condominium developments, property zoned or used formulti-family residential use, school property and parks or other public property,

which are located north of the Urban Service Boundary as presented on the

official Future Land Use Map which is a part of the Delhi Township Master Plan.


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Page 5 of 5

4. Continue the exclusion for:b. Law enforcement personalc. Self-defensed. Supervised recreation programs conducted by a certified instructor, expanded to

recognize that all recreation programs may not be for firearms and that

therefore the instructor may not be a firearms instructor as was previouslyspecified.

5. Continue to include the misdemeanor language.However, there are other property owners who believe that target shooting, particularly with

bow/arrows, pellet guns, etc., should be permitted within the densely populated areas of the

Township. Largely, the individuals that share this belief that we have spoken to, have told usthat they believe deciding to engage in this activity should be left to individual judgment to

determine safety and appropriateness.

Another common theme has been that Ive always practiced shooting in my back yard and there

has never been any problem. This may or may not be true for all affected parties. However, onething that is certain is that the Township has changed in that last 20 years and has become muchmore urbanized.

Another change has been in the evolution of shooting sports equipment. Most people are prettyaware of what a handgun, shotgun or rifle can do. However, the compound bows and air guns of

today are much more powerful than those that were available even 15 - 20 years ago. This

advancement in technology may constitute a greater threat in a densely populated urban area than

in the past if a misfire or other user/mechanical malfunction were to occur. For example, atypical compound bow today is capable of 360 per second or greater speed and broad

heads/arrows that are capable of easily penetrating plywood and in some cases concrete block.

For more information, see the following web links: www.ragebroadheads.com/compare.aspx ,www.eastonarchery.com/products/nfused , www.mathewsinc.com. Similarly, air guns have also

evolved. Specifications for common modern air guns can be found atwww.crosman.com.

I hope that the information outlined above is helpful. Please let me know if there is anything else

that I can provide to you and/or the Board that would assist with the consideration of this matter.

Thank you.
http://www.ragebroadheads.com/compare.aspxhttp://www.ragebroadheads.com/compare.aspxhttp://www.eastonarchery.com/products/nfusedhttp://www.eastonarchery.com/products/nfusedhttp://www.mathewsinc.com/http://www.mathewsinc.com/http://www.crosman.com/http://www.crosman.com/http://www.crosman.com/http://www.crosman.com/http://www.mathewsinc.com/http://www.eastonarchery.com/products/nfusedhttp://www.ragebroadheads.com/compare.aspx


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INGHAM COUNTY, MICHIGAN

ORDINANCE NO. 32.1

AN ORDINANCE TO AMEND THE DELHI CHARTERTOWNSHIP CODE AND SPECIFICALLY SECTION10-118 AND DELHI CHARTER TOWNSHIPORDINANCE NUMBER 32 ARTICLE II, SECTION2.1 THEREOF RELATING TO DISCHARGE OFFIREARMS, WEAPONS AND DEVICES IN CERTAINAREAS OF THE TOWNSHIP; TO PROVIDEPENALTIES FOR VIOLATION OF SAID SECTION;

AND TO PROVIDE AN EFFECTIVE DATE HEREOF.

The Charter Township of Delhi, Ingham County, Michigan, ordains:

Code Section 10-118 entitled Discharge, Possession of Weapons byMinors, and Ordinance No. 32, Article II, Section 2.1, shall be and are herebyamended to read as follows:

a. No person shall fire or discharge any firearm, including B-B or pellet

guns, slings, slingshots, or bows and arrows (including cross-bows)within or into any residential platted area of the Township,residential condominium development, property zoned or used formultiple residential use, school property, and parks or other publicpropertywhich are located north of the Urban Service Boundary aspresented on the official Future Land Use Map which is a part ofthe Delhi Township Master Plan.The foregoing prohibition shall notapply to any law enforcement official, persons discharging suchdevices in self-defense, or any supervised recreational programconducted by a certified instructor. Violation of this section shall bea misdemeanor, punishable by a fine of up to Five Hundred andno/100 Dollars ($500.00), imprisonment for up to ninety-three (93)days, or both such fine and imprisonment, plus costs as determinedby the Court.


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This Ordinance shall become effectiveimmediately upon its adoption and publication as provided by law.

First Reading: _________________________First Publication: _________________________

Second Reading: _________________________Second Publication (Posting): _________________________Effective Date: _________________________

_________________________Stuart Goodrich, Supervisor

_________________________Evan Hope, Clerk

I, Evan Hope, Clerk of the Charter Township of Delhi, hereby certify thatthe foregoing constitutes a true and complete copy of Ordinance No. ____, dulyadopted by the Board of Trustees of the Charter Township of Delhi, InghamCounty, Michigan, on the ____ day of _______________, 2011, and that thesame was posted and published as required by law on the ____ day of

_______________, 2011.

___________________________________Evan Hope, Clerk


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McCue Rd

NicholsRd

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NCedar

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GrovenburgRd

HarperRd

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W HowellRd

WHolt Rd

US127NB

US127SB

89

6 5 4 3 2

31 32 33 34 35 36

30 29 2827

26 25

19 20 21 22 23 24

18 17 16 15 13

12

Valhalla Park

Dead Man's Hill Park

Centennial Farms Park

* Applicability of Ord. 32.1 langu

a specific parcel of land must

determined on an individual ba

the enforcing agency based on

criteria listed in the ordinance. Th

is intended for illustrative purposThis map will change in the futu

to changes in land use, zonin

subdivision of land or other fac

Delhi CharteDelhi Charte

TownshipTownship

Code Section 10-Code Section 10-1

Ordinance 32.1Ordinance 32.1

0 10.5

Miles

This map is intended for use as generalized township wide plann

and there are no warranties that accompany this product. The Tow

recommends users of this map to confirm the data used in this m

by visual inspection of the geographic area. The township is no

liable for decisions made with the use of this product.

Map Source: Delhi

Map Print

Urban Service Boundary

Primary Roads

Secondary Roads

Expected To Be Excluded By Ordinance*

Expected To Be Included By Ordinance*

Parks, Public, School Property


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Recommended Motion:

To approve the Consent Agenda as presented.


24/99


COMMITTEE OF THE WHOLE MEETING HELD ON MAY 17, 2011

1

SUBJECTTOA

P

PROVAL

The members of the Delhi Charter Township Committee of the Whole met on Tuesday, May 17,2011, in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt,MI. Supervisor Goodrich called the meeting to order at 6:30 p.m.

Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope, TreasurerHarry Ammon, Trustees Derek Bajema, John Hayhoe, Roy Sweet

Members Absent: Trustee Jerry Ketchum

Others Present: John Elsinga, Township ManagerLt. Mike DeBruin, Delhi Division, Ingham County Sheriffs OfficeMarian Frane, Director of AccountingRick Royston, Fire ChiefSandra Diorka, Director of Public ServicesTracy Miller, Director of Community DevelopmentWendy Thielen, Assistant Township Manager of Human ResourcesTricia Vander Ploeg, Administrative Assistant/Deputy SupervisorAmy Finch, Assistant Township Clerk/Deputy Clerk

BUSINESS

INGHAM COUNTY SHERIFFS OFFICE/DELHI DIVISION APRIL ACTIVITY REPORT

Lt. DeBruin, Ingham County Sheriffs Office/Delhi Division, reported on the highlights of the April2011 Ingham County Sheriffs Office/Delhi Division Activity Report (ATTACHMENT I).

Lt. DeBruin reported that the Sheriffs Office will be applying for COPS grant to secure two moredeputies for the Delhi Division.

2011 DELHI TOWNSHIP PROPOSED ROAD IMPROVEMENTS BILL CONKLIN,

MANAGING DIRECTOR OF THE INGHAM COUNTY ROAD COMMISSION

Bill Conklin, Managing Director of the Ingham County Road Commission, reported on the 2011proposed Township road improvements. The Cedar Street Project was funded for 2012;however, it has been moved up to 2011 with 80% Federal funding and a 20% local match.Construction is anticipated to begin in mid July. Discussion has been held in regard to theTownship splitting the local match with the Road Commission. The local match amount iscurrently estimated at $130,000.

Mr. Conklin stated that the Pine Tree Road improvements from Dell Road to north of SandhillRoad are estimated to cost $120,000 with an option to chip seal, north of Watts LandingDevelopment for an additional $3,000. The Township match on this project would be $90,000($87,000 if the Township chooses not to do the optional chip seal).

Next year with 2012 Federal funding, the Washington Road improvement project from HoltRoad to Willoughby Road and the Willoughby Road improvement project from WashingtonRoad to Miriam Road will begin. The Road Commission received a Federal Safety grant torealign the lanes on Willoughby Road at the intersection of Aurelius and Willoughby Roads.


25/99


COMMITTEE OF THE WHOLE MEETING HELD ON MAY 17, 2011

2

SUBJECTTOA

P

PROVAL

COMMUNITY DEVELOPMENT DEPARTMENT APRIL ACTIVITY REPORT

Tracy Miller, Director of Community Development, reported on the highlights of the April 2011

Community Development Department Activity Report (ATTACHMENT II).

FIRE DEPARTMENT APRIL ACTIVITY REPORT

Rick Royston, Fire Chief, reported on the highlights of the April 2011 Fire Department ActivityReport (ATTACHMENT III).

ADJOURNMENT

Meeting adjourned at 7:30 p.m.

Date: ______________________ __________________________Evan Hope, Township Clerk

Date: ______________________ __________________________Stuart Goodrich, Supervisor/af


26/99

DELHI CHARTER TOWNSHIPMINUTES OF REGULAR MEETING HELD ON MAY 17, 2011

9401

SUBJECTTO

APPROVAL

The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, May 17,2011 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt,Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope,Trustees Derek Bajema, John Hayhoe, Roy Sweet

Members Absent: Trustee Jerry Ketchum

Others Present: John Elsinga, Township ManagerAl McFadyen, DDA Executive DirectorLt. Mike DeBruin, Delhi Division, Ingham County Sheriffs OfficeRick Royston, Fire ChiefSandra Diorka, Director of Public ServicesTracy Miller, Director of Community DevelopmentMarian Frane, Director of AccountingWendy Thielen, Assistant Township Manager of Human ResourcesTricia Vander Ploeg, Administrative Assistant/Deputy SupervisorAmy Finch, Assistant Township Clerk/Deputy Clerk

COMMENTS FROM THE PUBLIC None

CAPITAL AREA TRANSPORTATION AUTHORITY (CATA) REPORT

Sandra Draggoo,CEO/Executive Director of CATA, introduced H. James Froehlich,Service Planning Manager of CATA, who reported on the recent public hearing that was heldregarding a change of service that is proposed to take place in the fall of 2011.

2010 ANNUAL REPORT FIRE DEPARTMENT

Rick Royston, Fire Chief, reported on the highlights of the 2010 Fire Department Annual Report(ATTACHMENT I).

UNFINISHED BUSINESS

AMENDMENT TO THE DELHI CHARTER TOWNSHIP CODE, SPECIFICALLY SECTION 10-118 (ALSO KNOWN AS ORDINANCE NO. 32, SECTION 2.1) DISCHARGE OF FIREARMS,WEAPONS AND DEVICES, FIRST CONSIDERATION

The Board reviewed memorandums dated May 12, 2011 from Twp. Mgr. Elsinga and TracyMiller, Director of Community Development (ATTACHMENT II).


27/99


9402

SUBJECTTO

APPROVAL

SWEET MOVED UPON FIRST CONSIDERATION, TO AMEND THE DELHI CHARTERTOWNSHIP CODE, SECTION 10-118, ALSO KNOWN AS ORDINANCE NO. 32,SECTION 2.1, RELATING TO THE DISCHARGE OF FIREARMS, WEAPONS ANDDEVICES (PROPOSED TOWNSHIP ORDINANCE NO. 32.1).

Tracy Miller, Director of Community Development, gave a brief history of the proposedamendments.

Discussion was held by the Board regarding the areas in the Township that would be regulatedby this amendment.

The following individuals spoke in opposition to proposed Ordinance No. 32.1:

Christine Gilliland, 1525 Holbrook Dr., Holt Bernard Zandstra, 3734 Bayou Place, HoltRobert Dingwell, 2160 Gunn Rd., Holt Kevin Steele, 2411 Gunn Rd., HoltBrian Denison, 2266 Eifert Rd., Holt Doug Kolmos, 2836 Memory Lane, LansingBryan Rubingh, 2344 Gilbert Rd., Lansing Millard Holton, 610 Edgar Rd., MasonJoan Fabiano, 4965 Deer Run Lane, Holt Bob Austin, 2134 Gunn Rd., HoltGrayson Marisch, 2191 Eifert Rd., Holt

Gwendolyn Rytlewski, 1567 Gander Hill Dr., Holt, spoke in favor of proposed Ordinance No.32.1.

A Roll Call Vote was recorded as follows:Ayes: Hayhoe, Hope, Ketchum, Sweet, GoodrichNays: Ammon, BajemaAbsent: KetchumMOTION CARRIED

CONSENT AGENDA

A. Approval of Minutes Special Joint School Board Meeting of April 19, 2011

B. Approval of Minutes Regular Meeting of April 19, 2011

C. Approval of Claims April 19, 2011 (ATTACHMENT III)

D. Approval of Claims May 3, 2011 (ATTACHMENT IV)

E. Approval of Payroll April 28, 2011 (ATTACHMENT V)

F. Approval of Payroll May 12, 2011 (ATTACHMENT VI)

G. Reappointment to the Delhi Charter Township Planning Commission Michael Goodall(ATTACHMENT VII)

H. Reappointment to the Delhi Charter Township Planning Commission Kenneth OHara(ATTACHMENT VIII)


28/99


9403

SUBJECTTO

APPROVAL

I. Reappointment to the Delhi Charter Township Zoning Board of Appeals MichaelGoodall (ATTACHMENT IX)

Trustee Bajema requested that Item C - Approval of Claims April 19, 2011 and Item D -Approval of Claims May 3, 2011 be removed from the consent agenda for discussion.

AMMON MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED WITHITEM C - APRIL 19, 2011 APPROVAL OF CLAIMS AND ITEM D - APPROVAL OFCLAIMS MAY 3, 2011 BE REMOVED FROM THE CONSENT AGENDA FORDISCUSSION.

A Roll Call Vote was recorded as follows:Ayes: Hope, Sweet, Ammon, Bajema, Goodrich, HayhoeAbsent: KetchumMOTION CARRIED

NEW BUSINESS

INTER-AGENCY AGREEMENT BETWEEN THE BOARD OF INGHAM COUNTY ROADCOMMISSIONERS AND DELHI CHARTER TOWNSHIP CEDAR STREET IMPROVEMENTS

The Board reviewed memorandums dated May 12, 2011 from Twp. Mgr. Elsinga and May 10,2011 from Tracy Miller, Director of Community Development (ATTACHMENT X).

HAYHOE MOVED TO APPROVE THE INTER-AGENCY AGREEMENT FOR ROADIMPROVEMENTS BETWEEN DELHI CHARTER TOWNSHIP AND THE BOARD OFINGHAM COUNTY ROAD COMMISSIONERS FOR CEDAR STREET ROADCROSSING AND PATHWAY IMPROVEMENTS.

A Roll Call Vote was recorded as follows:Ayes: Sweet, Ammon, Bajema, Goodrich, Hayhoe, HopeAbsent: KetchumMOTION CARRIED

RESOLUTION NO. 2011-011 NOTICE OF INTENT TO ISSUE BONDS

The Board reviewed a memorandum dated May 9, 2011 from Twp. Mgr. Elsinga (ATTACHMENTXI).

AMMON MOVED TO ADOPT RESOLUTION NO. 2011-011, NOTICE OF INTENT TOISSUE BONDS FOR FINANCING PUBLICLY OWNED TREATMENT WORKS PLANTIMPROVEMENTS.

Michael Gresens, Thrun Law Firm, gave a brief overview of the notice of intent to issue bonds forthis project.

The following individuals spoke in opposition to this item:

Christine Gilliland, 1525 Holbrook Dr., Holt Joan Fabiano, 4965 Deer Run Lane, Holt


29/99


9404

SUBJECTTO

APPROVAL

Jeff Hall, 1543 Gander Hill Dr., Holt Frank Badalamente, 1900 Persimmon Path, HoltMichael Mercer, 4530 Sycamore St., Holt Mike Hamilton, 4541 Sycamore St., Holt

Trustee Bajema referred to the Notice of Right of Referendum section of the resolution,questioning the number of registered voters in the Township. Trustee Bajema further questionedlift station improvements that are no longer under consideration. Jamie Burton of Hubbell, Rothand Clark, stated that lift station improvements are not under consideration at this time; however,they will continue to come up under normal annual operations and maintenance. Trustee Bajemaquestioned the increase of sewer rates.

Trustee Sweet asked if the Township would be liable for the 2.5 million dollar loan forgiveness ifthe Township did not receive the grant. Twp. Mgr. Elsinga answered in the negative stating thatthe Township is not liable for any loan expense until closing. Trustee Sweet further questionedwhy the Township would want to move forward with this project prior to approval from theMichigan Department of Environmental Quality (DEQ). Mr. Burton responded saying that in2009, the DEQ issued an Environmental Assessment Statement relating to the original project.This document was amended for Lift Station D. The document was again amended with theamending of this Project Plan. This document has nothing to do with the bonds but rather withenvironmental impacts.

A Roll Call Vote was recorded as follows:Ayes: Sweet, Ammon, Goodrich, Hayhoe, HopeNays: BajemaAbsent: KetchumMOTION CARRIED

The Board recessed at 9:39 p.m. and reconvened at 9:44 p.m.

PURCHASE OF EMS EQUIPMENT WITH FIRE ACT GRANT MONEY

The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 5, 2011from Rick Royston, Fire Chief (ATTACHMENT XII).

HOPE MOVED TO APPROVE THE PURCHASE OF TWO LIFE PAK 15DEFIBRILLATORS AND TWO LUCAS 2 CHEST COMPRESSION UNITS FROMPHYSIO-CONTROL, INC. IN THE AMOUNT OF $78,757.25 UTILIZING FIRE ACTGRANT MONIES WITH THE TOWNSHIPS SHARE BEING $7,875.73 (10%).

A Roll Call Vote was recorded as follows:Ayes: Ammon, Bajema, Goodrich, Hayhoe, Hope, Sweet

Absent: KetchumMOTION CARRIED

AMENDMENT NO. 1 TO RESOLUTION NO. 2010-020 FY 2011 GENERAL FUND BUDGET

The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 3, 2011from Marian Frane, Director of Accounting (ATTACHMENT XIII).


30/99


9405

SUBJECTTO

APPROVAL

AMMON MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2010-020FOR THE FY 2011 GENERAL FUND BUDGET.

A Roll Call Vote was recorded as follows:Ayes: Bajema, Goodrich, Hayhoe, Hope, Sweet, AmmonAbsent: KetchumMOTION CARRIED

AMENDMENT NO. 1 TO RESOLUTION NO. 2010-021 FY 2011 FIRE FUND BUDGET

The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 4, 2011from Marian Frane, Director of Accounting (ATTACHMENT XIV).

AMMON MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2010-021FOR THE FY 2011 FIRE FUND BUDGET.

A Roll Call Vote was recorded as follows:Ayes: Goodrich, Hayhoe, Hope, Sweet, Ammon, BajemaAbsent: KetchumMOTION CARRIED

AMENDMENT NO. 1 TO RESOLUTION NO. 2010-023 FY 2011 FIRE EQUIPMENT,TRAINING AND APPARATUS FUND BUDGET

The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 4, 2011from Marian Frane, Director of Accounting (ATTACHMENT XV).

SWEET MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2010-023FOR THE FISCAL YEAR 2011 FIRE EQUIPMENT, TRAINING AND APPARATUSFUND BUDGET.

A Roll Call Vote was recorded as follows:Ayes: Hayhoe, Hope, Sweet, Ammon, Bajema, GoodrichAbsent: KetchumMOTION CARRIED

AMENDMENT NO. 1 TO RESOLUTION NO. 2010-026 FY 2011 SEWER FUND BUDGET

The Board reviewed memorandums dated May 6, 2011 from Twp. Mgr. Elsinga and May 4, 2011from Marian Frane, Director of Accounting (ATTACHMENT XVI).

AMMON MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2010-026FOR THE FISCAL YEAR 2011 SEWER FUND BUDGET.

A Roll Call Vote was recorded as follows:Ayes: Hope, Sweet, Ammon, Goodrich, HayhoeNay: BajemaAbsent: Ketchum


31/99


9406

SUBJECTTO

APPROVAL

MOTION CARRIED

AMENDMENT NO. 1 TO RESOLUTION NO. 2010-027 FY 2011 DOWNTOWNDEVELOPMENT AUTHORITY BUDGET

The Board reviewed memorandums dated May 5, 2011 from Twp. Mgr. Elsinga and May 4, 2011from Marian Frane, Director of Accounting (ATTACHMENT XVII).

HOPE MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2010-027 FORTHE FY 2011 DOWNTOWN DEVELOPMENT AUTHORITY BUDGET.


SPECIAL USE PERMIT NO. 11-193B DTN PROPERTIES, LLC/DTN MANAGEMENTCOMPANY 2200 DEPOT STREET TAX PARCEL #33-25-05-14-427-011 AMENDMENTOF CONDITIONS

The Board reviewed a memorandum dated May 9, 2011 from Tracy Miller, Director ofCommunity Development (ATTACHMENT XVIII).

HOPE MOVED TO ADOPT SPECIAL USE PERMIT NO. 11-193B FOR DTNPROPERTIES, LLC/DTN MANAGEMENT COMPANY, ASPEN LAKES PLANNEDDEVELOPMENT PROJECT AS RECOMMENDED BY THE PLANNING COMMISSIONAT THEIR APRIL 25, 2011 MEETING.


SPECIAL USE PERMIT NO. 11-265 SHOWCASE MOTORS, FRANK LUD 2509 EATONRAPIDS ROAD TAX PARCEL NO. 33-25-05-07-351-009 OUTDOOR VEHICLE DISPLAY

The Board reviewed a memorandum dated May 9, 2011 from Tracy Miller, Director ofCommunity Development (ATTACHMENT XIX).

HAYHOE MOVED TO ADOPT SPECIAL USE PERMIT NO. 11-265 FOR FRANKLUD, SHOWCASE MOTORS, 2509 EATON RAPIDS ROAD, TAX PARCEL NO.33-25-05-07-351-009, AS RECOMMENDED BY THE PLANNING COMMISSIONAT THEIR APRIL 25, 2011 MEETING.

A Roll Call Vote was recorded as follows:Ayes: Ammon, Bajema, Goodrich, Hayhoe, Hope, SweetAbsent: KetchumMOTION CARRIED


32/99


9407

SUBJECTTO

APPROVAL

ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION / ACTION APPROVALOF CLAIMS APRIL 19, 2011 AND APPROVAL OF CLAIMS MAY 3, 2011

HOPE MOVED TO APPROVE THE ACCOUNTS PAYABLE OF APRIL 19, 2011

Trustee Bajema questioned lawn care expenses and the dog food purchase at the POTW.


HOPE MOVED TO APPROVE THE ACCOUNTS PAYABLE OF MAY 3, 2011.


MOTION TO EXTEND MEETING PAST 10:00 P.M.

HOPE MOVED TO EXTEND THE MEETING BEYOND 10:00 P.M.

Motion died for lack of support.

ADJOURNMENT


Date:Evan Hope, Township Clerk

Date:Stuart Goodrich, Supervisor

/af


33/99


MINUTES OF REGULAR MEETING HELD ON JUNE 1, 2011

9408

SUBJECTTOAPPROVAL

The Delhi Charter Township Board of Trustees met in a regular meeting on Wednesday, June 1,2011 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt,Michigan. Supervisor Goodrich called the meeting to order at 8:00 a.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope,Trustees Derek Bajema, John Hayhoe, Jerry Ketchum, Roy Sweet

Members Absent: None

Others Present: John Elsinga, Township ManagerTracy Miller, Director of Community DevelopmentMark Jenks, Director of Parks & RecreationMarian Frane, Director of AccountingJim Felton, Director of Information TechnologyRick Royston, Fire ChiefAl McFadyen, DDA Executive DirectorSandra Diorka, Director of Public ServicesNicole Wilson, Assessor

COMMENTS FROM THE PUBLIC None

COMMUNITY DEVELOPMENT DEPARTMENT

2010 Accomplishments

Issued 622 building permits (up 6% from 2009), 678 trade permits (up 18%) and 2,646inspections were conducted (up 23%).

Conducted 1,087 fire inspections for commercial and industrial property (not includingmulti-family) on behalf of the Fire Department.

Issued 66 Soil Erosion Sedimentation Control (SESC) permits (up 20%), 26 waivers (up25%) and conducted a total of 489 inspections (down 31% due to decreased AuthorizedPublic Agency (APA) projects). Total APA projects was 16 (down from 25 in 2009).Increased permit revenue by 19%.

All inspections listed above were completed by only two full-time and one part-timeinspector.

Initiated 571 code enforcement cases (up 2%) and completed 1,101 inspections. Total number of registered rental units increased to 2,521 and 493 properties (up 5%).

Conducted 1,364 inspections of these properties, with 56% of initial inspections achievingcompliance and not requiring follow-up.

Expanded GIS use and availability to every Township employee, created award-winningpublic GIS web application, participated in 2010 Aerial Imagery and LiDar dateacquisition, provided many mapping services to employees and property owners.

Inspected 6.67 miles of existing sidewalk, repaired 390 square feet via the cost shareprogram implemented by the department and continued to work with the DDA to finalizethe north-trail connector project.

Finalized wind energy amendments to Zoning Ordinance.


34/99



9409

SUBJECTTOAPPROVAL

Began working on Medical Marihuana Zoning Ordinance amendments. Adopted Wetlands Ordinance.

2011 Goals

Consider development and formalization of an economic development policy for theTownship that reinforces the Townships commitment to place-making in recognition ofthe fact that talent and people drive economic growth and the talent gravitates to qualityplaces.

Embrace the concept of place-making by considering adoption of a complete streetsordinance amendment and incorporating green building/green community concepts intoexisting practices and ordinances. Continue to support all other Township efforts,programs and projects that are valuable to achieving the economic development policy,as appropriate.

Monitor the implementation of the Michigan Medical Marijuana laws to determinepotential land use issues. Consider ordinance amendments, as necessary, to addresspotential negative impact, if they are identified.

Continue to encourage and provide educational and training opportunities for PlanningCommission and Zoning Board of Appeals members. Achieve required educationnecessary to maintain certifications and accreditations for departmental staff.

Continue implementation of the Non-Motorized Transportation Plan (NMTP), including theTownships sidewalk maintenance and improvement program. Focus on achievingimplementation of vital improvements that enable walking and alternative transportationaround key community assets. Assisted Horizon Elementary with submission of a Safe Routes to School Grant which

includes construction of the Washington Road sidewalk and other improvements. Continue to work with DDA on completion of two grant applications for construction of

the north trail connector projects. Working with the Land Use & Health Resource Team to obtain funding assistance for

completion of a basis of design analysis for a non-motorized pathway between EifertRoad and the Holt School complex. Following full transition to ArcGIS Server and launch of web-based public GIS tool and

internal GIS tool in 2010, continue to refine site and add additional data sets and mappinglayers to ensure a robust and useful GIS system.

Enhance efficiency and productivity by integrating BS&A .net permits program intodepartment operations, including web-based permitting and mobile inspection datautilities. Continue to utilize LaserFiche to archive plan sets.

Continue to implement pro-active code enforcement to help mitigate potential blightissues, particularly as more homes enter foreclosure status. Continue activeimplementation of Rental Registration and Inspection program to help ensure qualityhousing stock and property values, as recommended by the Cost of Community Service

(COCS) study. Continue to provide leadership and support for special projects and other tasks such as

development projects, streetlights and street improvements, etc. Continue to act as aresource to other local municipalities who require mentorship.

Continue to facilitate tax abatement applications, related programmatic functions and actas a resource for economic development for the Township. Encourage and facilitateeconomic development efforts by providing quality customer service and regulatoryconsistency/predictability to developers, property owners, businesses and othersinterested in pursuing expansion or new development in the Township.


35/99



9410

SUBJECTTOAPPROVAL

Continue to implement and improve the SESC program to ensure high quality customerservice and environmental protection.

Provide better protection for property owners by considering, adopting (if appropriate) andproviding administration for new ordinances or ordinance amendments such as gradingand natural features protection. In line with this task, continue implementation of Cost ofCommunity Service study recommendations, as appropriate.

Provide staffing and assistance to other Township departments as needed andappropriate. Continue to provide data entry assistance to the Assessing Department andperform fire inspections for the Fire Department, as needed.

If not completed in 2010, recommend and adopt revised fee schedule for planning, codeenforcement, zoning and building functions that provides for coverage of actual costsassociated with completing required work.

2012 Visions

Facilitate and complete required 2012 update to Township Master Plan (per requirementsof the Planning & Zoning Enabling Act).

Continue to embrace the concept of place-making by ensuring that activities of theDepartment are rooted in this objective. Continue to support all other Township efforts,programs and projects that are valuable to achieving the economic development policy,as appropriate.

Continue to encourage and provide educational and training opportunities for PlanningCommission and Zoning Board of Appeals members. Achieve required educationnecessary to maintain certifications and accreditations for departmental staff.

Continue implementation of the NMTP, including the Townships sidewalk maintenanceand improvement program. Focus on achieving implementation of vital improvementsthat enable walking and alternative transportation around key community assets.

Continue to implement pro-active code enforcement to help mitigate potential blightissues, particularly as more homes enter foreclosure status. Continue active

implementation of Rental Registration and Inspection program to help ensure qualityhousing stock and property values, as recommended by the COCS. Continue to provide leadership and support for special projects and other tasks such as

development projects, streetlights and street improvements, etc. Continue to act as aresource to other local municipalities who require mentorship.

Provide staffing and assistance to other Township departments as needed andappropriate. Continue to provide data entry assistance to the Assessing Department andperform fire inspections for the Fire Department, as needed.

Ms. Miller stated that there is a lot of discussion and activity among commercial and industrialdevelopment with four large companies landing in the Township in the past 18 months bringingapproximately 250 jobs. Many companies inquire about land available with access to the new

non-motorized trail system. Kroger and XG Sciences will be expanding in Delhi Township.

PARKS AND RECREATION DEPARTMENT


Successfully converted the Valhalla Park swimming area to a swim at your own riskfacility from the formally lifeguard beach. Conversion saved $20,000 in staff cost.


36/99



9411

SUBJECTTOAPPROVAL

Awarded the grant submitted to the Michigan Department of Natural Resources andEnvironment for the restroom and pavilion project at Valhalla Park.

2011 Goals

Construct the restroom and pavilion at Valhalla Park. Update the Recreation Agreement with the Holt Public Schools to better reflect activities

and responsibility that currently exist. Add surveillance to Township parks. Surveillance in Veterans Memorial Gardens has led

to prosecution of individuals responsible for malicious destruction and graffiti.

2012 Vision

Continue to provide public recreational opportunities to residents in a cooperative effortbetween the Delhi Township Park Commission, Delhi Township Board of Trustees, andthe Holt Public School District.

Continue to work with the Holt Lions Club, Holt Kiwanis Club, Holt Hometown Festival

Committee, American Legion & VFW, Holt Arts Council and the Delhi Township branch ofthe Capital Area District Library to provide a variety of community based special events. Continue with capital improvements in the park system recommended in the Township

Recreation Master Plan and Capital Improvements Plan. It is the hope that theseprojects can be obtained by funding through state grants, donations, and Township funds.

Mr. Jenks stated that buying the property on Pine Tree Road around the lake has preventedprivate access to the lake. Additional trails have been added in that area. Discussion was heldregarding resident and non-resident fees for pavilion rentals and adult recreation activities. Non-resident fees for youth activities would be more difficult because of the agreement with HoltPublic Schools. Mr. Jenks reported on the success of the new Sam Corey Senior Center. May27th marked the two year anniversary of the senior center. The center currently has 400

members and is operated by volunteers. Mr. Jenks stated that mowing costs were reviewed andit appears that in-house mowing is less expensive than contacting the mowing.

ACCOUNTING


Prepared the 2009 Comprehensive Annual Financial Report (CAFR) and received theCertificate of Excellence in Financial Reporting from the Government Finance Officers ofAmerica (GFOA).

Had a successful audit.

Enhanced the 2011 budget document. Received the Distinguished Budget Presentation Award for the 2010 budget from the

GFOA. Participated in the Capital Improvements Plan (CIP) planning process to better link that

document to the actual budget. Prepared a 5 year budget projection with Plante & Moran. Monitored budget to actual data on a monthly basis and prepared timely and accurate

budget amendments. Successfully transitioned to BS&A .net financial applications.


37/99



9412

SUBJECTTOAPPROVAL

Increased the number of vendors receiving electronic payments (ACH). Increased the number of employees receiving direct deposit. Increased the number of employees receiving electronic pay stubs.

2011 Goals

Continue to enhance the 2012 budget document. Apply for and receive the Distinguished Budget Presentation Award for the 2012 budget

from the GFOA. Update the 5 year budget projection. Continue to monitor the budget and communicate variances. Expand the number of vendors who receive electronic payments (ACH) instead of paper

checks. Continue to advocate for direct deposit and electronic pay stubs signup. Reduce the number of manual journal entries. Streamline the manual recording of taxes. Facilitate the connection of Board goals to department budgets. Continue to update the Master Accounting Policy book for the Accounting Department. Find software to assist with the budget document creation. Qualify for the GFOA Certificate of Achievement for Excellence in Financial Reporting. Work with departments to implement or improve performance measurements for the

budget document. Prepare a Popular Annual Financial Reporting (PAFR) or a Citizen-Centric Reporting

(CCR): The GFOA established the PAFR program in 1991 to encourage and assist state and

local governments to extract information from their comprehensive annual financialreport to produce high quality popular annual financial reports specifically designed tobe readily accessible and easily understandable to the general public and otherinterested parties without a background in public finance and then to recognize

individual governments that are successful in achieving that goal. The Association of Government Accountants established the CCR initiative in 2008 to

foster innovative means of communication between governments and their citizenry.These reports detail government finances in a visually appealing, clear andunderstandable four-page document that shows community information likepopulation and regional characteristics, performance reporting on key missions andservice, cost and revenue information and challenges in the future.

Prepare a 5 year budget projection for the sewer fund.

2012 Vision

Continue to enhance the budget document and the CAFR. Update the 5 year budget projection. Continue to monitor the budget and communicate variances. Expand the number of vendors who receive electronic payments instead of paper checks

and promote direct deposit and electronic pay stubs. Continue to facilitate the connection of Board goals to department budgets. Continue to update the master accounting policy book for the Accounting Department. Have a successful audit. Continue to promote the use of technology to increase effectiveness and efficiency. Update the PAFR or CCR.


38/99



9413

SUBJECTTOAPPROVAL

Update the sewer fund 5 year projection.

CLERK


Continued to publish the Delhi Neighbor newsletter which included educationalinformation, news and events, etc.

Conducted student council elections at Holt Junior High. Began the process of obtaining new software for web site maintenance. Interviewed and

received quotes from several vendors for software and a redesign of the Township website to include new and up-to-date features and technology.

Reviewed cemetery fees in comparison to actual costs and presented new burial fees forapproval to the Township Board.

Upgraded the recording system for Township meetings to a digital system which is easierto use, offers more functions and is more dependable.

Implemented the Electronic Poll Book (EPB) system with 100% of the cost coveredthrough state grants. The EPB system realized a savings of over $20,000 in electioninspector costs in 2010.

Was elected to serve as president of the Michigan Association of Municipal Clerks fromJune 2010 to June 2011, representing nearly 900 municipal clerk members in matters oflegislation, education and training.

2011 Goals and 2012 Vision

Unveil redesigned web site with new features and implement new, easier publishingprocess.

Produce videos to educate residents about Township issues and to showcase the

positive things about Delhi Township. Continue the Township Newsletter. Continue cross-training of staff and among other departments. Research costs of upgrading the scanner used for the document imaging system. Continue to evaluate cemetery fees and lot prices and develop a schedule of increases

so that cemetery revenue will cover a higher percentage of cemetery costs. Within the Michigan Association of Municipal Clerks, work with legislators to adopt

election reform legislation.

INFORMATION TECHNOLOGY


Installed and configured new server for GIS function. Purchased and installed off-lease personal computers to replace 5-plus year old personal

computers. Off-lease personal computers cost approximately $4,600 vs. $20,000 for newpersonal computers.

Moved non-BS&A programs and data from the Novell server to new servers. Completed the transition from Novell Groupwise to Microsoft Outlook on Exchange

server.


39/99



9414

SUBJECTTOAPPROVAL

Purchased and installed large format printer for GIS. Installed wireless network for CSC departments and meeting room. Activated new e-mail anti-spam & anti-virus software and installed new anti-virus software

on personal computers. Vendor (ACD. net) installed bonded internet connection at CSC to increase bandwidth

and speed.

2011 Goals

Complete transitions to BS&A .net Tax and Assessing programs and use thenewly available data in .net to integrate with GIS.

Deactivate Novell server and remove Pervasive & Novell software from personalcomputers.

Setup automated off-site backup system for all servers. Increase storage capacity on the DPS computer system. Work out problems with Laserfiche scanning function. Work with Holt Schools and ACD.net to get fiber optic installed at CSC, DPS

and POTW to increase speed on network. Link wastewater information to GIS sewer data and web to allow easy access

by DPS staff in the office or the field. Create a function for the Assessing Department to map changes in values related to

sales, foreclosures and appeals. Continue supporting departments with requested mapping projects.

2012 Visions

Update the current XP operating system which is near the end of its life, to Windows 7 orevaluate waiting for Windows 8 based on its progress in development.

With increased speed of fiber network, provide for increased access to CSC

servers and remove need for terminal server and duplication of GIS databasebetween CSC and DPS offices.

Expand the remote connection & repair of personal computers for IT and GIS staff. Depending on budget constraints, replace old equipment which is requiring

constant repair with newer, more efficient equipment. Complete any work to establish a fiber network between Township buildings. Work with the Ingham County Sheriffs Office/Delhi Division to bring them GIS for

incident mapping, crime analysis and Township overview. Minimize number of department websites by grouping common need

departments to reduce maintenance tasks. Continue supporting any and all departments with mapping tasks.

FIRE DEPARTMENT


Continued to deliver quality services to the community via a blend of 25 part-time and 14full-time personnel.

Evaluated ambulance fees to verify that fees are fair to the customer when comparedwith surrounding agencies.


40/99



9415

SUBJECTTOAPPROVAL

Continued to research methods to increase recruitment and recruitment of paid on-callstaffing.

Continued to cooperate with regional public safety agencies in an effort to improveservice and reduce costs.

Increased Fire Department proficiency through the use of automatic mutual aid from area

departments. Increased Fire Department efficiency through the use of Delhi Township GIS information.

2011 Goals

Continue to deliver quality services to the community via a blend of 30 part-time and 14full-time personnel.

Evaluate ambulance fees to verify that fees are fair to the customer when compared withsurrounding agencies.

Continue to research methods to increase recruitment and retention of paid on-callstaffing.

Continue to cooperate with regional public safety agencies in an effort to improve service

and reduce costs, including joint training through the Capital Region Training Consortiumand mutual aid. Continue to pursue financial resources through grant opportunities, while at the same

time being fiscally responsible to the Delhi Township community. Continue to increase Fire Department efficiency through the use of Delhi Township GIS

information. Implement a more efficient system for brush burning permits.

2012 Vision

Personnel/Staffing: Personnel, and the numbers of personnel, continue to be a primary focus.The need to put fire personnel on the fire scene makes staffing our leading issue. We are

committed to the continuation of a combination department comprised of full-time personnel tohandle the day-to-day medical calls and fires with the paid on-call staffing to supplement thisfull-time force when manpower is needed the most. With the continued demand for AdvancedLife Support (ALS) ambulance and the number of EMS calls steadily increasing, a demand isbeing placed on the Fire Department for personnel. As of this writing, the Fire Department hasbeen awarded a grant in the amount of $682,502 for a full-time Recruitment RetentionCoordinator. This important position, if finalized, will provide the time necessary to adequatelyrecruit and assist new part-time paid on-call personnel as members of the department. It is ourhope that this added position, over the 4 year grant period, will result in an additional 20 part-timepaid on-call personnel for our department.

Equipment / Apparatus: With the completion of the refurbishment of the 1993 Pierce Dash

during late 2009, the pumping apparatus on the Delhi Township Fire Department should beadequate for the next 10 to 15 years. We have remounted 2 ambulances onto new chassis withthe overall savings to the budget of approximately $90,000. Although we have no need forambulance or truck replacement in 2012, we have cars that are all coming of age at about thesame time. Financially, it makes sense to replace one car in 2012, pass one car down to be theon-duty officer vehicle, then plan on replacing a second car in 2013. This will undoubtedly be acost savings over the replacement of 2 cars in 2014. Replacement cost for this SUV will beapproximately $40,000 after all equipment is mounted. Additionally, we would like to purchase 2new automatic lift cots in 2012 at a cost of approximately $14,000 each. These cots virtually


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eliminate the chance of back injuries when lifting people into or out of the ambulance, and withback injuries a leading risk in the fire service, the purchase of these cots for our EMS personnelwill help lessen our risk.

Inspections: In 2011, our full-time personnel took over the commercial fire safety inspections ofbusinesses in sections 1 and 2 of Delhi Township. It is our hope to expand this into other areasof the Township. This will only happen if the personnel have the free time available to do theseinspections correctly. We continue to contract with the Delhi Township Community DevelopmentDepartment personnel for other inspections and will continue to do so if time is such that it doesnot take away from Community Development inspections or emergency services.Service Delivery: The 2012 year will be no different than past years in our desire to deliver thebest service possible for the least amount of money. It will however be more closely scrutinizedfor types of services that we deliver for the cost of delivery. We continue to look at the servicesthat we deliver and how we might be able to expand on those services with little or no additionalexpense. We have, several times, started to move toward non-emergency hospital to home orhome to hospital transfers, but with the limited personnel that we have, this is a difficult step.This is a service that we will continue to examine.

DOWNTOWN DEVELOPMENT AUTHORITY/BROWNFIELD REDEVELOPMENT AUTHORITY

Specific projects that may be undertaken by the DDA in support of these objectives as a part ofthe 2011 Budget include:

Redevelop DDA land at Holt Road and Holloway Drive in the Delhi Tech Park. Supportdevelopment of vacant privately owned land in the Delhi Tech Park area.

Identify funding sources for implementation of Cedar Street reconstruction HolbrookDrive to Harper Road.

Identification of under or inappropriately utilized sites within the DDA District and assist in

the development of these sites. Continue the Commercial Rehabilitation Rebate Program. Provide for on-going maintenance and security within the DDA District by providing

financial support for Business Community Policing, Zoning Enforcement, Engineering,Planning and Maintenance personnel positions.

Fund infrastructure improvement and rehabilitation programs identified by the Townshipand DDA Board as supporting the continued tax base growth and development within theDistrict.

Assist the Township and Arts Council in securing funding for Amphitheaterimprovements.

Promote community events. Facilitate redevelopment of DDA owned parcels on Cedar Street.

Continue the Farmers Market organization and promote the market. Facilitate transitionof Market to non-profit organization status. Provide for various improvements to theFarmers Market building.

Complete plans and specifications for two non-motorized pathway sections: WilloughbyRoad to the City of Lansing and Holt Road to College Road/Cedar Street; completeconstruction of I-96 underpass; pursue outside grant funding opportunities.

Provide business promotion and support through publication of the Our Townnewsletter, cooperative TV advertising, and other business enhancement efforts such asBizz Buzz and the Delhi Business Expo.


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TREASURER


Outsourced printing and mailing functions of sewer and tax bills. Continued compiling operating manuals for tax and sewer billing. Reviewed fee structures for sewer billing. Searched for and recommended new investments for higher yield. Upgraded professional development. Implemented BS&A .net programs (tax, special assessments and delinquent personal

property). Treasurer position reduced to part-time. Offered e-mailing of direct debit sewer bills. Office staff has attended Microsoft Windows training.

2011 Goals

Search and negotiate higher yielding investments. Redoing operating manuals for tax, sewer billing processing and cash receipting with the

BS&A .net programs. Integrate automating credit card transactions in cash receipting. Write-off uncollectible personal property taxes (up to 5 years delinquent). Continue the review of fee structures for sewer billing.

2012 Visions

Continue to upgrade professional development. Continue looking for higher yielding investments. Promote wider use of e-mailing sewer bills. Seek technological improvements to process payments.

DEPARTMENT OF PUBLIC SERVICES


Capital Improvements- Fiber optic/Wireless connection for DPS, POTW and CSC communication.- Complete final design of Lift Station D Improvements.- Replace 1999 Chevrolet Astro Van (IPP vehicle).

Operations/Collections/Building and Grounds Maintenance/Cemeteries/Storm Water- Encourage staff development through education and technical training.- Continue monthly safety meetings and training.- Increase efficiency of DPS by utilizing staff in all departments including cross training.

Operations- Maintain zero National Pollutant Discharge Elimination System Permit

violations. Collections


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- Purchase additional night owl camera for sewer televising.- Work toward identifying and eliminating infiltration and inflow from Township

manholes.- Continue centralizing data access through GIS.- Replace department GPS unit.- Replace aging Scag mower unit.

Building and Grounds Maintenance- Convert HVAC controls at CSC (Energy Grant).

Cemeteries- Continue grounds improvement efforts.

Storm Water- Continue work on impervious surface GIS layer.- Continue activities associated with Storm Water Pollution Prevention Initiative

(SWPPAI) commitments. Continue Community Outreach Programs.

2011 Goals

Capital Improvements- Begin Lift Station D Improvements.- Begin Sludge Dryer Project.- Re-implement Township vehicle 10-year rotation replacement plan, purchase 4

vehicles. Operations/Collections/Building and Grounds Maintenance/Cemeteries/Storm Water

- Encourage staff development through education and technical training.- Continue monthly safety meetings/training.


violations.

Collections- Purchase used night owl camera for sewer televising.- Continue identifying and eliminating infiltration and inflow from Township

manholes.- Continue centralizing data access through GIS.

Building and Grounds Maintenance- Continue energy savings at CSC.

Cemeteries- Continue grounds improvement efforts.

Storm Water- Continue activities associated with Storm Water Pollution Prevention Initiative

(SWPPI) comments.

Continue Community Outreach Programs

2012 Vision

Capital Improvements- Continue Lift Station D Improvements.- Complete Sludge Dryer Project.- Continue Township vehicle 10-year rotation replacement planpurchase 2 vehicles.- Continue sewer rehab program.


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- Replace CSC generator.- Replace CSC window treatments.- Replace CSC roof.

Operations/Collections/Building and Grounds Maintenance/Cemeteries/Storm Water- Encourage staff development through education and technical training.- Continue monthly safety meetings/training.


violations. Collections

- Replace generator on camera televising truck.- Continue identifying and eliminating infiltration and inflow from Township

manholes.- Continue centralizing data access through GIS.

Building and Grounds Maintenance- Continue Energy Savings at CSC.

Cemeteries

- Continue grounds improvement efforts. Storm Water

- Continue activities associated with Storm Water Pollution PreventionInitiative (SWPPI) commitments.

Continue Community Outreach Programs

ASSESSING


Balanced department duties among all employees by cross-training employees in all

functions of the Assessing Department. Due to reduction of department staffing, cross-trained the Community Development

Building Secretary to update property transfer and homestead information in theassessing database.

New Appraiser certified as Level I Certified Michigan Assessing Evaluator and PersonalProperty Examiner

Continued systematic 2003 re-appraisal of residential and agricultural properties. Continued to update the Assessors internet site. Continue clean up sales files (sheriff deeds). Continued to synchronize the use of GIS implementation with Information Services,

Maintenance, Managers Office and Community Development.

2011 Goals

Continue to cross train all staff & balance department duties. Due to an employee going to part-time, hire/train another part-time appraiser a.s.a.p.

(without benefits) to further or hopefully complete the 2003 Township wide re-appraisal.(The State Tax Commission (STC) recommends that 20% of all property from each classof property be physically reviewed each year).


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With the help of Co-Star Professional suite, continue to monitor and analyze Commercialand Industrial properties with the income approach to value vs. sales comparison or costapproach if appropriate.

Using the Co-Star Professional suite, the MLS, and other resources, as well as theTownship Attorney, continue to defend property tax appeals before the Michigan TaxTribunal.

Continue to synchronize the use of GIS implementation with Information Services,Maintenance, Managers Office and Community Development.

Continue to update Land and ECF tables for all classes of property. Continue to update Assessors internet site accordingly. Comply with STC Audit of Minimum Assessing Requirements (AMAR), f/k/a, the 14-point

review, and have written plan in place (as required by ACD/STC Field Staff Supervisor) ifDelhi Township is not in compliance on any issue.

2012 Vision

Continue to cross train all staff & balance department duties.

New part-time appraiser certified as a Limited MCAO and Personal Property Examiner(within 18 mos. of hire). With the help of Co-Star Professional suite, continue to monitor and analyze Commercial

and Industrial properties with the income approach to value vs. sales comparison or costapproach, if appropriate.

Using the Co-Star Professional suite, the MLS, and other resources, as well as theTownship Attorney, continue to defend property tax appeals before the Michigan TaxTribunal.

Continue to update Assessors internet site accordingly. Comply with STC Audit of Minimum Assessing Requirements (AMAR). Assessor and GIS Coordinator to attend IAAO/GIS Conference to build understanding on

how to integrate GIS into the assessing function.

Under the guidance of the Assessor and GIS Coordinator hire a non-paid intern(s) to helpimplement new assessing mapping requirements as set forth by the STC AMAR.

Ms. Wilson stated that the State is back logged with tax tribunal cases. Ms. Wilson further statedthat the General Fund may have to absorb any cases that are negotiated down.

ADJOURNMENT


Date:

Evan Hope, Township Clerk

Date:Stuart Goodrich, Supervisor

/af


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U:Accounting Private\Payables\Accounts Payable Approval Form.xls

CC: Central File

ACCOUNTS PAYABLE APPROVALMay 17, 2011

Dated: May 17, 2011

Lora Behnke, Accounting Clerk

II. Certification of Fund Totals:

General Fund 102,359.76$Fire Fund 4,409.28Police Fund 2,240.00Fire Equip. & Apparatus Fund 2,065.76Downtown Development Fund 6,076.722010 DDA Refunding Bond 512,445.63Sewer Fund 364,454.54

Trust & Agency Fund 1,642.26

Grand Total 995,693.95$

Includes the following to be reimbursed from separate bank accounts:

Comobined Sewer Savings 150.00$

Dated: May 17, 2011

Marian Frane, Director of Accounting

Dated: May 17, 2011John B. Elsinga, Township Manager

Evan Hope, Township Clerk

Harry R. Ammon, Treasurer

________________________Evan Hope, Township Clerk

I. Certification of Authorized Signatures: The attached Check Register and Invoice Distribution Report encompass

checks dated May 17, 2011 numbered 79118 thru 79203 & ACH 1509 thru 1532 & ACH 1533 dated 5/25/11 Every

invoice has a payment authorizing signature(s).

The attached Invoice Distribution Report and Check Register for checks dated May 17, 2011 show payments made from thefollowing funds:

III. Approval for Dist

Documents

Delhi Twp Public Meeting Agenda June 7 & Noted form Previous Meeting