Dekko Document Management

8/19/2019 Dekko Document Management

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ocument Archiving System

A Technical & Financial SpecificationBy

Fusion Infotech Limited


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• Company Overview

• Document Imaging & Archiving

System

• Docu Care CPX

• Document Hard Archiving

• Financial Speci cations

Index


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Company vervie!


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• A software development & system

integration company• Jointly Operate in Australia & Bangladesh•

Notable Work E perience in implementationfor more than !! years

• We deal with high value software" hardware

& middleware• E pertise & competency in multi industry

domain

C o m p a n y v e r v i e !


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Our vision is to be the market leader in

providing the highest *uality software solutions

and services to the corporate sector+ We aim to

be the #rst choice of our clients when the need

calls for high,pro#le technical talents+ At the

same time" we aspire to be the naturally

preferred employer for the best calibre

professionals+

u r " i s i o n


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Establish long-term value-chains andpartner withour customers

Ensuresuperiorperformanceand positivebusinessrelationships

Provideexibility to

adapt to thechanging

technology andto customers’requirements

Ensuempcom

u r # $ e c t i ve s


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O u r

S e r v

i c e

Enterprise

pplication!ustomi"ed

pplication#usiness Process$anagement%& !onsultancy '

udit(eb )evelopment$igration)atabase$anagementOutsourcing*ardware '+etwor,ing

% n d u

s t r i e s

arments ' pparel

.$!!ementSteel

&elecommunication/eal Estate.inancial Services

utomobilesElectronics

overnment

u r f f e r in g s


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ustralia-#angladesh

0ointlyoperatedcompany

Oracle ol dPartner

$ore than123 year E/P%mplementation Experience

423Oracle!erti5ed E/P%mplementati

on!onsultants

SubstantialExperience in

.inancial%mplemention

!erti5e dProfessionals

from$icrosoft6Sun

7ava6 /ed*at6Oracle8

49x:Support

• Our E perience• eeting -ustomer.s E pectations• /ractical & feasible technology• Best in -lass technology partners• Ensure ma imum (O$• /owerful $nnovations• Architecture & multiple operating

systems options• E cellent system availability• 'calability• /owerful performance•

0ow total cost of ownership

% h y F u s i o n I n f o t e ch L t d &


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ur 'esources also !or(ed in)

u r C l i e n t L i s t


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ocuments Imaging&

Archiving System


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* e y C h a l l e n g e s


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% o r ( f l o ! + S c a n a n dIndex


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'tep ! 1 'canning• *ere documents will be prepared and scanned

•

*igh Speed +etwor, Scanner• %mage quality is chec,ed and !orrected

• ll related 5les are compiled as one single 5le

• .ile is passed to Step 4 as a P). .ile

'tep 2 1 3ile %ransfer 1 'oftware process• &his is done by Secure .&P !lient Server Solution

• ES will be implemented for Secure &ransfer

• ccess /estriction can be de5ned as ;ser /ights

• c,nowledgement on successful transmission completes this step

% o r ( f l o ! S t e p s


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'tep 4 1 $nde ing 5Approval from Administration /ersonnel6• .rom Step 4 .iles are automatically posted to .older owned by each regional o


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Index ing In te r face


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I m a g i n g - r o c e s s


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Business &%ransactional8ocuments

Benefits of a better process

* Reduce duplication* Eliminate non-value added

steps* Automate manual procedures* Leverage existing infrastructure

% o r ( F l o !

f T h S


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&he .ollowing Output shall be provided

• &he )ocuments will be retrieved through various parameter

• &he )ocument will be searchable? image P). format for

searching as secondary option

• &he document will be allowed to access according to the speci5c

access rights

• &he Search and retrieve operation will be through a (eb

u t p u t f T h e S y s t e m

l t e r n a t e A p p l i c a ti o n s F o r T h e t p t


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• &he %ndexed data can be imported into any database8

• &he same data can be used as input to billing data8

• !are !enters6 sales outlets for customer service can use )ocu-!are for

viewing customer data remotely8

• )ocu-!are can be used with Enterprise wor, ow for the entire application

approval process providing end to end solution

• Enterprise (or, ow can be used for other document centric wor,

rocesses8

l t e r n a t e A p p l i c a ti o n s F o r T h e u t p u t


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ocu.Care C-/

Essential Enterprise Content Management

o c u C a r e 0 1 2 s s e n t i a l 2 C 3 4


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• -ritical Business Needs• !ost and operational e


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• Cersioning and version control

• !hec, in?chec, out

• !ontent indexing

• )ocument routing and wor, ow

• ;ser-managed content and

permissions• .lexible site access

• +oti5cation and alerts

• uditing and reporting Docu!Care provides intuitive tools that put power"ul

document management at the ngertips o" every user#

e y F e a t u r e s 0 B a s i c F u n c t i o n a l i ty

Docu-Care’s basic functionality provides users full control of critical content and information.

u l t i I n t e r fa c e s i n t o o c u C a r e


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8esktop $nterfaces9

18 (eb #rowser =Platform

%ndependent >

48 (indows Explorer ? O)$ !lient

D8 Outloo, !lient

98 (eb) C'canning $nterfaces 5imaging system6

98 )irect Scan to )S

8 Scan to P! )es,top =PaperPort

@in,>

F8 S$ /&Send =!entreware 3

.lowPort>

:8 )S ;pload &ool

G8 Hofax scent !apture /elease

Script

I8 Others Partner Solutions

Omtool /i ht. J !a tiva etc8

u l t i I n t e r fa c e s i n t o o c u C a r e

2 s s e n t i a l 2 C 3 S e a r c h


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•

Embedded Cerity 4H search engine• .ull text and metadata search

• %ndexing of over 422 content types6 including $S O


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• Proactively migrate content manually or automatically

• et up to D22K performance boost on your main )ocu-!are server

• Servers maintain )ocu-!are content index for full search

• SS@ encryption security

• Simple restoration bac, to primary )ocu-!are location

! "igh-Capacity #it re uired

Docu!Care Archive Server o$ers cost!e%cient capacity whilema imi'ing per"ormance(

Docu!Care Archive Server supports archived securityre)uirements "or regulatory compliance and disaster recovery#

o c u . C a r e C a n


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• 'tore Any 3ile in native format

- $S (ord6 Power Point6 %mages6 Lip .ile6 P). etc• -onvert /opular 8ocument formats to )% 0

- Provides Platform %ndependence

• $nterface with any scanning Applications- Easier Scan to Store !ycle

• $nde 8ocuments using -ustomi:ed $ndices

- Easy /etrieval based organi"ation speci5c search• 'upport -ustom Ob;ects for the -ustomer

- !an %dentify Carious )ocument types with their own %ndex.or eg8 Purchase order document can have diAerent index from */ document

• /rovide 'ecurity- /ead6 (rite and $anage permissions

B /ead right B &he user will be able to read6 view and download document but not update

B (rite rights B &he user will be able to update

B $anage B &his allows user to update permissions• (ights can be per document or a collection of 8ocuments• (ights can be per user or a


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% h y ' e c o r d 3 a n a g e m e n t &


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'ource9 $8- =pdate" >%he )idden -ost of $nformation Work?

• Each Employee spends +7 hrs per weeklooking for information

• 2CD of Employee time is spent accessingdocuments

• $n an Organisation having !@@@ emplonearly 7@@"@@@ hours wasted in a yemanaging document

e y B e n e f it s f ' e c o r d 3 a n a g e m e n t


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Streamlines and digiti"es document B driven processes with the control and security of a proven

global standard with optimal cost B e


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r o $ e c t I m p l e m e n t a t i o n Ti m e f r a m e


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'ervice 'tructureBrief &

Agreement on'ervice

Assessment 'tudy todiscover 'ervice

areas/roposal & -ontract

to deliver guaranteedservice

$mplemenoutsourced managed s

(EEH 21 (EEH 24-2D (EEH 29-2 (EEH 2F-2

% h y ' I C 5 &


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EJPE/&%SE &* & !O$ES ./O$ EJPE/%E+!E

/%!O* is the industry leader in end-to-end records management solutions6 with a supporting

networ, of global imaging facilities for converting records from paper to electronic formats8 #ut the

real value in wor,ing with /%!O* lobal Services comes from combining Smarter )ocument

$anagement with

M Our expertise in /ecords $anagement6 and how people wor, with those documents8

M Our application of best practices from %SO 1 9GI and &he Sedona Principles8

M Our lifecycle of services from consulting6 technology6 and outsourcing8

M Services tailored to meet your requirements6 delivered in phases to 5t your budget and schedule8


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Financial Specifications

Financ ia l Spec i f ica t ions


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'0NoF $tem 8escription Gty Amo

1 Software/%!O* )ocu !are EPS v81=%ndexing6 rchiving

and /etrieving $odule> 1

4 ServerSingle Soc,et JEO+ Processor6 G # and

4 / $ 1

D Scanner+etwor, D Si"e *P model )ocument

Scanner 49 %ndexing Station !ore i P! with G # / $ 4

Ceri5cation Station !ore i P! with G # / $ 1

F ;PSD HC Online ;PS with D2 mins #attery

#ac,up 1

*alue Added +a ,-#./0 Advanced Income

+a ,1/0

%otal5With Iat &%a 6


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Documents

Dekko Document Management