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OFFICE OF THE REGISTRAR ACADEMIC AFFAIRS

DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY P.O. BOX 657, 10100 – NYERI KENYA

TELEPHONE: 0713-835-965 EMAIL: registraraa@dkut.ac.ke

Students Rules and Regulations (Page: 1 of 15)

RULES AND REGULATIONS GOVERNING THE CONDUCT AND DISCIPLINE OF

STUDENTS OF THE UNIVERSITY

I. PREAMBLE

1. Theseregulationsaremadetoprovideforthecontrol,governanceandadministrationof

theDedanKimathi UniversityofTechnology students.

2. TheregulationsshallbebindinguponeverystudentoftheUniversityuponregistration

andsolongassuchstudentremainsregistered.

3. Everystudentshall,beforeheisregistered, berequired toreadtheseregulations

andtosignadeclaration appendedhereunder that hehasreadandunderstood thecontents

andmeaninghereofandthat heundertakes t obeboundthereby. Failure orrefusaltocomplywith

thisclausemayconstituteaground fordenialofregistration.

4. Nothing intheseregulations shallprecludetheUniversity fromrequiringanystudentto execute

any bond, assurance and undertakingto be ofgood conduct

throughouthisstayattheUniversity. Suchbond, assuranceorundertakingwhenrequired and

executed shallhavethe sameeffectasifitwereincorporatedherein.

5. Forpurposesoftheseregulations theterm“student” meansandincludes:-

(a) anypersonwhohasbeenformallyadmittedtoacourseofstudyforanundergraduate

degreeordiplomawithintheUniversity;

(b) alloccasionalstudents whoareregistered students ofanother University but are

admittedtoacourseofstudywithinDedanKimathi University ofTechnology;

(c) allgraduate andpostgraduatestudents whoareregisteredwithintheUniversityfor

HigherDegree,diplomaorotherqualificationsasmaybeapproved bySenate; or

(d) Anyother personwhoisdetermined bySenate tobeastudent.

Document No: DeKUT/AA/APJ&APS/FORM 5/5

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II ORGANIZATIONOF S T U D E N T S

6. ThereshallbeestablishedintheUniversityanAssociationofstudents (hereinafter

referredtoastheDedanKimathiUniversityofTechnologyStudents’ Organization,

(DeKUTSO)whoseobjectandpurposeshallbe:-

(a) topromotetheacademicandsocialwelfareoftheStudents oftheUniversity;

(b) to act asa link between students,the University academic staffand other

University administration;

(c) topromotetheacademicwelfareofthestudents oftheUniversity;

(d) torepresentstudents’ opinioninmatters affectingtheirwelfareinSenate;

(e) the development, establishmentand encouragementofworthy traditionsof

socialandacademiclifeontheUniversitycampus;and

(f) toestablish and enhance co-operation withsuchother studentorganizations

withintheUniversity andother

institutionsofhigherlearningasmayberecognizedbytheCouncilandtheSenate.

7. Membership ofDedan Kimathi UniversityofTechnologyStudents’ Organization

shallbeopentoallbonafidestudents r e g i s t e r e d intheUniversity onpaymentto

theUniversity ofsuchfeesasmaybeprescribed bytheOrganization. TheDedanKimathi

UniversityofTechnologyStudents’ Organization establ i shed inaccordance

withtheseregulationsshallnotbedissolvedsavebyresolution of

theCouncilafterconsultation w i t h Senate.

8. The Dedan Kimathi University ofTechnologyStudents’ Organization shalldetermine

itsownorgansand procedures and, inparticular,shalldevelopaConstitution,setting

outclearly:-

(a) the Officers of that Organization

(b) thedutiesandpowersofsuchOfficers;

(c) thefrequencyofandproceduresatmeetings;

(d) thepossiblesourcesoffundsoftheOrganization;

(e) thepurposestowhichthefundsoftheOrganization aretobeapplied;and

(f) themanner andforminwhichsuchstudents’Organization shal lberepresented

inSenate.

9. The purposes of Section 41 of the Act, the University Council recognizes the University

Students’ Organization as being an organization representative of the students of the

University.

10. Inaddition toanyotherpermits requiredby Law,allmeetingsandotheractivities ofthe

University Students’ Associations(whether professional ,academicorotherwise) tobe

heldwithintheUniversityprecinctsshallnottakeplaceuntilpermissionis firstobtained

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fromtherelevantUniversity authorities.

III THECONDUCT OF S T U D E N T S

Thefollowingprovisionsshallapplywithrespecttotheconductofstudents withinand

sofarasisapplicable, outsidetheUniversity precincts.

GENERALCONDUCT

11. Allthestudents oftheUniversityshallconductthemselveswiththehigheststandardof

integrity,personaldisciplineandmorality and,inparticular,shall:-

(a) respect andadheretotheadministrativeandacademicprocedures andstructures

established bythe Act and the Dedan Kimathi University ofTechnology Charter,

forthe control,governanceandoperations oftheUniversity;

(b) respect the rights and privilegesofthe members ofthe University community at

alltimes;

(c) refrain fromanyconduct that mightbring the University

oranysectionorprogrammethereoftodisrepute, ridiculeorpublicodium;

(d) carrythemselvesinallpublicplaceswithsuchhumility anddignityasbefitstheir status

asmature andresponsiblecitizens;

(e) refrain fromallacts ofviolence,hooliganism, unruly orrowdy behaviour, orany

conduct likelytocauseabreach ofthepeaceanddisturbancetoothers withinor

outsidetheUniversitycampus;

(f) wearmodestandappropriateattire atalltimesandinparticularwhileattending lectures,

practicals, during meal times inthe dining hall, orat any University functions;

(g) not to keepmotorvehiclesontheUniversitypremiseswithoutpriorwrittenpermission

oftheDeputy Vice-Chancellor (A&F). Suchpermissionwillnotbegivenwithout

proofofacurrentdriving license and avalid certificate of insurance. Suchpermission

mayberefusedorwithdrawn without assigningany reasonsthereof;

(h) desist fromtampering with fire-fightingappliances whereverinstalled, and shall

usesuchappliancesforfirefightingpurposesonly;

(i) desistmisuseorwilfuldamage toordestructionofUniversity property in default

ofwhichsuchstudentorgroup ofstudents shallbear fullresponsibility thereof;

(j) refrainfrom/and/oravoidsuchdrunkenness ordrunken behaviouraswouldconstitute

adisturbancetootherstudents andstaffoftheUniversity;

(k) refrain fromcreating noisethat maycausedisturbanceorannoyance tothe

Universitycommunity;

(l) desistfromabuseofdrugsandtotally refrainfromtheuseofdrugsthepossession

anduseofwhichisprohibited by Law;

(m) not possesskeystoroomsorbuilding onthe campus other than those obtained through

theofficialchannel;

(n) avoidand/ordesist fromtampering with officialdocuments that maycomeinto their

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possessionbyanymeanswhatsoever;

(o) not engageinfund-raising activities within the University without written

authorityfromtheUniversity Management Board;

(p) notengagein/or useUniversityfacilitiesforpoliticalpurposes;

(q) not either asindividuals orthrough the students’ associations and societiesuse

University telephone, printing ormailingfacilitiesforunauthorizedpurposes;

(r) not toremovefurniture orequipmentfromrooms/buildingsinwhichitismeant

tobeused,without written permissionfromtherelevantauthorities;

(s) not t o usethenameDedanKimathi University ofTechnology(DeKUT) either asan

individual,clubsocietyorstudentorganizationwithout priorwrittenapprovalfrom

theVice-Chancellor;

(t) respect the environment and ensure that they maintain cleanliness;

(u) queue and observe civil and orderly behaviour when obtaining various University

services e.g. while paying fees, boarding buses (where available), at the catering

facility e.t.c;

(v) ensure ethical use of Information Technology; and

(w) not to place notices on the notice boards without prior permission from University

Authority.

CONDUCTWITHTHEPUBLIC

12. Inaddition to any other liability that may beattachedthereto, students remain ac-

countable totheUniversityinrespectoftheirrelationship withmembersofthegeneral

publicandofconductandutteranceinmatters that lieinthepublicdomainwherefore:-

(a) allcorrespondence to the press orother mass media by students or officialsof

theUniversity students’ association intheir individual capacities shallbeartheir

namesandprivate addresses;

(b) allpublicstatementsaffectingthe University whichareintended tobeissuedon

behalfofanyassociationofstudents mustreceivepriorwrittenapprovaloftheVice

Chancellor;

(c) invitationto Cabinet Secretaries, RepresentativesofForeign Governments or other

publicpersonalities tovisittheUniversity intheir officialcapacity shallbe

channelledthrough theDirector of Students’ Welfare totherelevantUniversity

authorities.

ACADEMICCONDUCT

13. Allstudents shallapplythemselves diligentlytothe coursesofstudy approved

bySenateandforwhichtheyareregistered and,inparticularshall:-

(a) exceptforgoodcause,attendalllectures,tutorials,seminars,practicals andother

scheduledcoursesorinstructions;

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(b) incaseofabsencefromclassforgoodcause,e.g.,onaccountofillness,suchabsence must

beauthorized bytheDean/Directors ofthe relevantSchool/Ins t i t u te / Cent re

through the Chairperson of the Department on production of certified evidence e.g. a

medical certificate;

(c) refrain fromany conduct whoseobject or logicalconsequenceisto disrupt the operation

ofacademicprogrammes oftheUniversity;

(d) abidebyallotherregulationsmadebytheDepartments,Schools, Institutes and Centres

and Campusesfortheproper conduct ofspecificprogrammes; and

(e) not engageinplagiarism, cheating oranyother academic irregularity whichmay

undermine theacademicstanding oftheUniversity.

14. In caseofany academicirregularities,the sameshallbereferred toSenatethrough

theDeansCommittee forappropriateaction.

CONDUCTWHILE IN RESIDENCE

15. Allstudents shallconductthemselveswithresponsibilityandmaturitywhileinresidence

attheUniversityand,inparticular,shallstrictly observethefollowing:-

(a) adhere to the list ofallocation ofrooms determined by the Director of Students’

Welfare; changeofrooms,hallsorhostelsonceallocationhasbeenmadewillnotbeallowed

except with the written permission ofthe Director of Students’ Welfare.

Allapplications o f changeofrooms,hallsorhostelsshallbemadetotheDirector of

Students’ Welfare throughthe

HallsAdministrationbeforethecommencementoftheAcademicyearforwhichthe

changeissought. Nostudentshallbeallocated aroomexceptuponproduction of

evidencethat hehasmadepriorpaymentforthesametotheappropriateauthority;

(b) shareroomsinaddition tootherfacilitiesofcommonuse;

(c) admit visitorstotheirroomsonlybetweenthehoursof10.00a.m. And10.00p.m.

(d) anyextensionofthesetimeswillbe madewiththeapprovaloftheDirector of Students’

Welfare andHalls’doorswillbeclosedat10.30p.m;

(e) removenofurniture orequipmentfromtheir roomsoranyother part ofthehalls

orfromotherpremiseswithinthehallsandcateringservicesexceptbypermission

fromtheHeadofDepartmentconcerned;

(f) takereasonablecareof furniture, fi t t ingsandanyotheritemsintheHallsof Residence.

Anyreplacementorrepair duetolossordamage toany ofthese items

deemedtohavebeencausedbythenegligenceofastudentorpersonsconnected

withhimshallbemadegoodatthestudent’s expense;

(g) surrender allkeysissuedinrespectoftheroomstotheHalls’Administratorbefore

proceedingforvacation. Lossof anykeyorkeyssoissuedshallbereplacedatthe student’s

expense;

(h) useofvideotapes,radiosoranymusicalinstrumentsintheHallsofResidenceonly

onconditionthat thesounddoesnotcauseanydisturbances totheotherresidents andthat

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theyareplayedonlybetween6.00a.m. and11.00p.m;

(i) report allabsencefromresidenceinthe Hallstothe Halls’ Administrator. Any

studentabsentfromresidenceforacontinuous periodof twoweekswithout prior

permission fromthe Halls Administratorshall be deemed to have forfeited his

residence;

(j) astudentwhointends to beabsentfromthe HallsofResidenceformore than

sevendaysshallobtainwritten permissionfromtheDirector of Students’ Welfare

andleavehis contacts address;

(k) forfeitallmoniespaidtotheUniversityif hedecidedtovacatehisroomduringthe term

unlessitisonmedicalgroundsinwhichcasetheChiefMedicalOfficerwill

notifytheUniversity authoritiesinwriting;

(l) not sublet the rooms to any un authorized persons; and

(m) those who reside in private Hostels shall abide by the rules of those Hostels.

CONDUCTIN RELATION TOTHECATERINGSERVICES

16. Tofacilitate satisfactoryand efficientservicesintheCatering Department,students

arerequiredtoconduct themselvesinanorderlymanner, andbecourteoustotheCatering

Staff. Inaddition, allstudents shallobservethefollowing:-

(a) appear formealsat theprescribed timesonlyasshallbenotifiedtothestudents

bytheCatering Departmentfromtimetotime. Themealtimesmustbeadhered

tostrictly;

(b) allmealsshallbeservedinthe dining hall only. Except for good cause, no meals or

beverages shall be carried out of the dining hall. Any student seeking to remove

meals from the dining hall must first seek permission from the Catering Manager of

his dining hall and if necessary support suchrequestwithacertificatefromthe

MedicalOfficerinchargeofthestudenthealth services;

(c) nocrockery,cutleryorotherutensilsshallberemovedfromthedininghalls;

(d) nostudentshallentertheservery,kitchenorstoreswithout priorpermissionfrom

theCatering Manager;

(e) allstudents s h a l l berequired to adhere to the applicable meals payment method.

(f) novisitors,eitherofthestudents orothershallbeallowedtodineintheUniversity dining

hall. Mealsareserved inthe saiddining hallat subsidizedratesforbona fidestudents

o n l y . Students shallentertaintheir visitors at the Students’ Centre

oranyothercafeteriaavailabletothem intheUniversity;

(g) students willberequired toqueueandobserveacivilandorderlymanner forall

servicesinthedining hallatalltimes;

(h) anystudentcomplaints orgrievanceswhatsoever, arisingfromtheadministration of

thecateringservicesshallbeaddressedthrough thecorrectchannelsof

communicationandinthiscase,totheofficeoftheDirector of Students’

WelfarethroughtheCatering Manager.

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17. PROVIDEDnothing intheserulesshallbedeemedtopreventtheCatering

Manager,theUniversityAdministration oranyotherofficerwiththeauthoritytodoso

fromaltering, changingorrestructuringthesaidprocedure orsystemoranypart

thereofwithout anynoticetothestudents,ifthesituation sowarrants.

IV. STUDENTWELFARESERVICES

HEALTH

18. Apart fromcomplyingwiththegeneralLawonHealth,allstudents shallberequiredto

complywithhealth requirementsasmaybelaiddownbytheUniversity fromtimeto time

being;

(a) Students s h a l l seekmedicalattentionforallcasesrequiring suchservicesat any of the

University HealthCentres.

(b) AllcasesofemergencyorseriousillnessintheHallsofResidencerequiringmedical

attentionmustbereported atoncetotheHalls’Administrators or Wardens.

(c) Inallcasesofabsencefromclassesonaccountofsickness,theUniversity

MedicalOfficerwillsubmit areport totheDirector of Students’

Welfare,DeanoftherelevantSchool, Registrar (AA) andChairperson

o f theDepartmentconcerned,respectively.

(d) Exceptinemergencycaseswhereastudentwishestoseekmedicalservicesoutside

theUniversity heshallnotnotifytheUniversity MedicalOfficer.TheUniversity, willnot

pay medical billsincurred by the studentwithout authorityand prior

referralbytheUniversity MedicalOfficer.

(e) Students s h a l l availthemselvesformedicalexamination a s andwhenrequired

bytheUniversity Administration.

MARRIAGEOF S T U D E N T S

19. A Studentwhointends togetmarried andremainastudentofthe Universitymay,for

welfarepurposesonly,notifytheDirector of Students’ Welfare.

COUNSELING

20. TheStudents’ Counselling Departmentprovidesservicesaimedat improvingthe

wellbeingofstudents. Students

withindividualproblemsorconcernsareadvisedtoavailthemselves

oftheseservices.Allmatters p r e s e n t e d onapersonal leveltotheStudents’ Counselling

Department shallbetreated in strict confidence.

CHAPLAINCY

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21. The Chaplaincy Department provides services aimed at improving the spiritual, ethical

and moral wellbeing of the students. Students with individual Spiritual problems are

advised to seek such services. The information shared on a personal level to the

Chaplaincy Department will be treated confidentially.

PREGNANCY

22. T h e familyplanningSectionoftheUniversityHealthUnitisavailabletorenderadvisory

andother servicesrelated tofamilylife.TheUniversity recommendsallstudents to

a v a i l themselves andmakeuseofthese services. In instances where femalestudents

become pregnant, they should adhere to the provisions below to ensure that

theycompletetheirstudiesingoodtime. Adherence to the provisions will also ensure that

they receive the required medical attention and guidance.

23. Reporting thePregnancy – The expectantstudentshallreport totheUniversity

MedicalOfficerbeforethe endofherfirstthree (3)months ofpregnancyfor medical purposes

and for pre-natal care and guidance.

24. The pregnant student is also advised to report to the Warden in charge of female students

who shall cater for the her guidanceandcounselling needs as well as other special needs

such as accommodation e.t.c where available.

25. The Warden shall where necessary also assist the pregnant student with any academic

programme adjustments. The student may also on the recommendation of the Warden

and the Chief Medical Officer be allowed to sit special examinations in case the

University examinations were held while the student was admitted in hospital or was

recuperating.

26. Where a pregnant student is accommodated within the University, she shall liaise with

the University medical centre and the Warden in charge of female students to ensure that

delivery and medical emergencies are handled safely and in time.

SPORTSANDRECREATION

27. Students shallbeexpectedtoparticipateinasmanyoftheUniversitysportingand recreational

act iv i t i esastheyareable.

ObservanceofsuchrulesasmaybeenactedbytheGamesandSportsDepartment

willbeobligatory.

CLUBSANDSOCIETIES

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28. NoclubsorsocietiesshalloperateintheUniversityunlesstheyareregisteredbytheUniversityaut

horities.Students p ropos ing toformaclubor a societywithintheUniversity

shallobservethefollowingprocedures:-

(a) prepare thefollowingparticulars:-

(i) theobjectivesoftheintended cluborsociety;

(ii) thenamesanddesignations oftheinterim officebearersandpatron;

(iii)anindication of the likelymembership; and

(iv) possiblesourcesoffunding.

(b) TheInterim Office BearersshalldiscusstheproposalwiththeDirector of Students’

Welfare;

(c) theInterim OfficeBearerswillthenapplyfortheregistrationoftheclub/societyto

theDeputy Vice-Chancellor(AA) through theDirector of Students’ Welfare;

(d) upon registration,the clubsorsocietiesshalloperate strictly inaccordance with

theprovisionoftheirapproved Constitutions;

(e) allscheduled club/societyactivities m u s t beapproved bythe Director of Students’

welfare. Forthesepurposes,alistofscheduledactivitiesshallnormallybeforwardedtothe

Director of Students’ Welfare a t thebeginningofeachsemester;

(f) theUniversitymayrefuseand/orcanceltheregistrationofacluborsocietywithout

assigninganyreasonthereunto.

V CHANNELSOF C O MM U N I C A T I O N

29. Inthe redressofgrievances, studentss h a l l beexpected togothrough t h e laiddown

channelsandproceduresandinparticularthefollowing:-

(a) AcademicMatters

(i) Classrepresentatives, Class Advisors,ChairofDepartments,Directorsofschools

andtheDirector of Students Welfare inthat order .

(ii) Student, Academicadvisor,ChairofDepartments,Directorsofschools

andtheDirector of Students’ welfare in that order .

(b) WelfareMatters

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(i) Janitors, HouseKeepers,HallsAdministrator and Director of Students Welfare

in that order

(ii) Cateresses/Caterers,Catering M an ager andDirector of Students Welfare

i n thatorder.

(c) The hierarchyofthe Students’ Association ororganization shal lbeexpected

toadheretotheprocedures in(a)and(b)abovetoensurepeacefulandnon-violent

dealingandprocessingofstudents’ grievances.

(d) Failure toadheretotheaboveproceduresshallbeaviolationofUniversity Regulations.

VI THEDISCIPLINEOF S T U D E N T S

30. The followingprovisionsshallapply toalldisciplinary actions taken against students

inrespectofdisciplinaryoffencesspecifiedherein,whethersuchoffencesarecommitted

withinoroutsidetheUniversityprecincts.

DISCIPLINARYAUTHORITY

31. Forpurposesoftheseregulations theVice-Chancellor, actingonbehalfoftheCouncil,

isthedisciplinaryauthorityoftheUniversity andmayinthat capacity:-

(a) varyoraddtothelistofdisciplinaryoffencesspecified hereinbutsuchactionshall

ceasetohaveeffectunlessapproved atthenextmeetingoftheCouncil;

(b) suspend anystudentsuspected ofcommitting anydisciplinary offenceunder this

regulation fromtheUniversitypendingappropriatedisciplinaryaction;or

(c) takeanyothermeasuresoractionsnecessaryfortheproperoperationofdisciplinary

proceduressetoutherein.

DISCIPLINARYOFFENCES

32. AllcrimesandotheroffencesundertheLawsofKenyaincluding

anyviolationofanyoftherulesandregulationslaiddownforthegovernance

andcontroloftheconduct ofstudents o f theUniversity.

33. without prejudicetothegeneralityoftheaboveprovisions,thefollowingconduct

shallconstitutespecificdisciplinaryoffencesunder theseregulations:-

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(a) Boycottofscheduledlectures,tutorials,seminars,practicals,fieldtripsand other

coursesofinstructionandassault oforissuanceofthreats toother students ofstaff

incontemplationor furtherance o f any suchboycotts. Students

whohavewilfullymissedmorethan 20%of scheduledlectures, tutorials,seminars,

practicalsand other instructionshallbebarred fromsitting

endofsemesterexaminations.

(b) Assault ofmembersofstaffwhiledischargingofficialduties.

(c) Possessionofknives,swords,sticks,metalbarsoranyotheritemsorarticles

whichmightendangerthelivesofmembersofstafforstudents oranyother persons.

(d) Anyformofpicketingororganizedobstructionofstudents andstaffinany manner

whatsoever.

(e) Writing,

publishingand/ordistributingofanonymousliteratureofamaliciousorlibellousnature

includingplacards.

(f) Anyattempttoconceive,designoreffectanyschemeorstrategy ofwhatevernature whose

objectorlogicalconsequenceis todisrupt thedueoperation ofnature

whoseobjectorlogicalconsequenceistodisrupt thedue operation

ofacademicorotherprogrammes oftheUniversity.

(g) MaliciousorwilfuldamagetoorlossofUniversity property.

(h) Disorderly conductan d molestationo f other membersofthe

Universityand/orobstructionofmotorvehicleswithinoroutsidetheUniversityprecinct

s.

(i) Useofprofane orfoullanguage against any members ofthe University community

or/thegeneralpublic.

(j) Admissionofunauthorizedperson(s) intotheHallsofResidence.

(k) Anyattempttoconveneororganizeoranyparticipationorinvolvement

indemonstrations,gatherings, processionsorpublicceremoniesforwhich

permissionisrequiredbut hasnotbeenobtained fromtheUniversity authorities

ortheGovernmentauthorities.

(l) Beingdrunkanddisorderlyandtheabuseoforuseofdrugs,thepossession

anduseofwhichisprohibited bytheLaw.

(m) Involvement incheatinginacademicmatters,examination leakagesorimpersonation

inUniversityexaminations

(n) Cohabiting withanother studentof theoppositegenderorwithanyother

personwhilstintheUniversity Halls of Residence.

(o) Conviction inaCourt ofLawforcommissionofacriminaloffenceofsuch nature a s should

inthe opinion ofCouncil, warrantexpulsionfromthe University. Notwithstanding

anyactionthat maybetakenbythepoliceorLawCourts underthis paragraph,

theUniversitymaytakeindependent disciplinaryactionagainst anyaffectedstudent.

DISCIPLINARYPROCEDURES

ACADEMICMATTERS

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34. Senate shallreceiveandapproverecommendations fromSchool/ InstituteBoardand

BoardofExaminers withrespecttointeraliathefollowingmatters:-

(a) WhoqualifiestositUniversity examinations

(b) Whowritessupplementaryexaminations

(c) Whorepeats whichyears

(d) Whohasbreached examination regulations

(e) Whoshouldbediscontinued fromapproved programmesofstudy.

35. ThedecisionofSenate isbindingsubject onlytoappeal forreviewonthebasisof

freshevidencetotheChairperson o f theUniversity Senate.

GENERALDISCIPLINARYMATTERS

36. Senate shallalsooperate astheStudents’ Disciplinary Committee withpowerto

handlegeneraloffences.

(a) Compositionofthe S tuden t ’ s DisciplinaryCommittee

(i) DeputyVice-Chancellor(AA)- Chairperson

(ii) Director of Students’ Welfare

(iii)Regis t rar(AA)

(iv) Dean/Director of the School/Institute in which the affected student is registered

(v) At least two other Deans/Directors of Schools/Institute

(vi) Chairperson of the Department referring the case

(vii) Two students appointed from DeKUTSO or the Interim Committee as the case

maybe or students who are leaders of recognized or registered Societies or

Clubs in the University or a Faculty/ Class representative to sit in the panel.

a) The appointees shall sit in the Disciplinary Committee and shall be

part of the panel for purposes of ensuring that the process is fair but

shall not act as advocates.

b) It is the responsibility of the student accused of violation of the rules

and regulations governing students to ensure attendance and

participation of his/her appointees.

c) If the student’s appointees do not turn up for the Disciplinary

Committee meeting, it will be deemed that the student accused of

violation of the rules and regulations governing students does not

wish to have appointees in the panel and the Committee shall continue

with the proceedings without him.

d) The student accused of violation of rules and regulations governing

students can also choose not to have appointees.

(viii) Any other person co-opted by the Committee

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In attendance

(i) Chief Legal Officer

(ii) Head of Students Counselling Department

(b) Meetings of the Disciplinary Committee

(i) The Chairperson shall normally call a meeting of the Disciplinary Committee to

be held within one (1) month of the report being received by him.

(ii) Noticeofmeeting - The Secretary shall notify the affected student and the

Complainant of the date and time of the meeting and of their right to be

present and to call a witness or witnesses.

(iii)At all proceedings of a Disciplinary Committee before which a student is

summoned, the procedure adopted shall be determined by the Committee and

the student shall be entitled to representation in person and not by any other

person or lawyer.

(iv) The Committee shall hold an enquiry but shall not be required to adhere to the

rules of evidence or procedures as applied in a Court of Law. However, the

Committee shall ensure that both sides are heard and that persons required to be

witnesses do not sit asmembers of the Committee.

(v) The Committee’s decision shall be arrived at either by consensus or by simple

majority of votes through secret ballot.

POWERSOFTHESTUDENTS’ DISCIPLINARYCOMMITTEE

37. TheCommittee shallhavepowertoimposeanyoneormoreofthefollowing measures

and/orpenalties depending onthe naturea n d gravityofthe offencescommitted

a n d theevidencecalledinsupport thereof.

(a) Todismissthecaseagainst thestudent.

(b) Toissuealetter ofwarning orreprimand a n d suchletter shal l formpart o f the student’s

personalrecordandacopythereofshallbesenttotheparentorguardian

oftheaffectedstudent.

(c) Torequire thestudenttomakegoodanylossordamage toUniversity property

and/orpaydamagescommensurate wi th thenature andgravityoftheoffence.

(d) TosuspendthestudentfromtheUniversity foraspecificperiod.

(e) Toexpelthestudentfromthehallsofresidence where applicable.

(f) Acombination ofanytwoormoreoftheabove.

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(g) ToimposeanyotherpenaltyorpenaltiesastheCommitteemaydeemfittoimpose.

(h) The right to expel a student provided that a student whocommits anyora combination

ofthefollowingoffences may be expelled without referencetohim:-

(i) Boycotts oragitates f o r aboycott o f lectures, t u t o r i a l s ,practicals o r any

othercoursesofinstructionoracademicprogrammes.

(ii) MaliciouslyorwilfullydamagesUniversityproperty.

(iii)Assaults anymemberofstaffdischarginghis/herofficeduties.

(iv) Isfoundinpossessionofanydrugordrugsthepossessionofwhichisprohibited.

(v) IsconvictedbyCourt ofLawofanycriminaloffencewhichtheCouncilshalldeem

seriousenoughtowarrantexpulsionfromtheUniversity.

38. Inarrivingatanappropriatepenaltyorcombinationsthereof,theStudents’ Disciplinary

Committee shallbeat liberty toconsiderthe total conduct (past and present) ofthe

studentwithin oroutside the University andnotmerelytheimmediate circumstances

furnishingthereasonfordisciplinaryactionagainst him.

39. The record and decisionofany Disciplinary action taken against astudentshall be

furnished to the Chairperson ofthe Department, Dean ofthe School or Director of

Schools/Institutes,Director of Students’ Welfare andtheVice-Chancellorandshallform

part ofthestudent’s recordedatthoselevels.

40. ThesovereigntyoftheState,togetherwiththestatesecuritymachinerytosafeguardthat

sovereigntyembracestheentireRepublic,withinwhichtheUniversityfalls.Accordingly,

theprovisionsoftheseregulationsandanydecisionsmadebytheDisciplinaryCommittee

andtheUniversityshallnotderogate and/orbeconstrued asderogatingfromtheright

ofthePoliceoranymemberofthepublicsoentitled,tobringanyactionortoinstitute

criminalproceedingsinrespectofthesamesetoffactsagainstanystudentinaCourtof

Law,norshallanything hereinprecludetheState fromtaking anyactionwhichitmay

deemnecessaryagainst anystudentintheinterest ofsecurityandpublicorder.

41. Students appearing beforetheStudents’ Disciplinary Committeeshal lbeinformedof

theCommittee’s decisionwithin fourteen daysfromthedate

oftheconclusionofproceedings.

42. Students havethe rightto appeal to the Vice-Chancellor against the decisionofthe

Disciplinary Committee ifheconsidershimselfaggrievedbythe saiddecisionandsuch

appealswillbemadeinwritingwithinfourteen(14)daysofthedateofcommunication

oftheCommittee’s decision.

VII MISCELLANEOUSMATTERS

15

43. TheUniversitydisclaimsallresponsibilityforlossofordamagetoanypropertybelonging

tostudents ortheir guestswhilesuchproperty isonUniversity premises.

44. The UniversityCounci l inconsultation w i t h Senate reservesthe righttochange,

add,amendorotherwisevarytheseRegulations atanytimewithout notice.

APPENDIX

I.............................................................. ID/NO.......................... Dohereby declare that I

haveread the Regulations governingthe organization, conduct and disciplineofstudents at

DedanKimathi UniversityofTechnology,andunderstood theircontentandmeaning,and

undertaketoabidebythem.

SIGNED...............................................................DATE..............................................

SCHOOLADMITTEDTO..........................................................................................

REGISTRATIONNO..................................................................................................

Note:

These Rules and Regulations may be amended by the University Council on the

recommendation of Senate when need arises.